Update on School Efficiency Review Program

 

June 7, 2007

Office of the Secretary of FinanceDepartment of Planning and Budget

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Contents

• Past, Current and Future Reviews

• Savings Identified and Implementation of Recommendations

• Cost Sharing by Divisions

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24 Completed Reviews

DivisionFinal Report

Date DivisionFinal Report

Date

New Kent County 1/6/04 York County 3/24/06

Roanoke County 4/22/04 City of Winchester 3/24/06

City of Richmond 8/23/04 Isle of Wight County 6/6/06

Stafford County 1/11/05 Culpeper County 6/12/06

Portsmouth 4/4/05 Clarke County 6/15/06

Surry County 4/12/05 Louisa County 6/20/06

Spotsylvania County 4/28/05 Bath County 6/22/06

Williamsburg / James City County 6/23/05 City of Petersburg 1/10/07

Campbell County 10/28/05 Alleghany County 2/28/07

Smyth County 3/16/06 City of Covington City 2/28/07

Lancaster County 3/17/06 Montgomery County 5/15/07

Dinwiddie County 3/23/06 Roanoke City 5/21/07

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Current Reviews

Division Enrollment*

City of Alexandria 10,530

Prince William County 64,323

Prince Edward County 2,661

Mecklenburg County 4,813

Note: Enrollment data is from March 31, 2005 Average Daily Attendance data from DOE

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Recommended Annual SavingsDivision Savings Division Savings

Alleghany* $712,663 Petersburg $3,885,197

Bath $461,366 Portsmouth $2,123,821

Campbell $350,199 Richmond City $2,139,047

Clarke ($60,440) Roanoke County $294,816

Covington* $573,651 Smyth $45,026

Culpeper $352,154 Spotsylvania $3,949,407

Dinwiddie $1,604,706 Stafford $3,000,000

Isle of Wight ($432,490) Surry $327,638

Lancaster $18,928 Williamsburg / James City County ($195,890)

Louisa $686,286 Winchester $134,103

Montgomery $734,511 York $325,538

New Kent $238,800    

    Total $21,269,037

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Results Summary

• Program-identified savings: $21.9 million in annually recurring savings identified in twenty-four reviews -- more money that is now available to be used in the classroom without increasing state support.

• Three divisions with a net annual cost of $628,000.

• Net annual savings: $21.2 million.

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Are the Divisions Implementing Recommendations?

This data represents the most current update from each division.

School Division TotalPercent

Implementing* ImplementedImplemented by Substitute

In Process

Will Implement

Later

Considered and

Abandoned

Alleghany 80 TBD TBD TBD TBD TBD TBD

Bath 78 84.62% 23 5 38 1 11

Campbell 145 62.76% 30 17 44 29 25

Clarke 94 61.70% 46 1 11 26 0

Covington 99 TBD TBD TBD TBD TBD TBD

Culpeper 94 70.21% 23 2 41 28 0

Dinwiddie 110 90.91% 41 0 59 1 9

Isle of Wight 97 75.26% 47 10 16 16 7

Lancaster 56 62.50% 6 2 27 16 1

Louisa 77 88.31% 26 1 41 2 7

New Kent 23 86.96% 14 4 2 0 3

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Are the Divisions Implementing Recommendations?

This data represents the most current update from each division.

School Division TotalPercent

Implementing* ImplementedImplemented by Substitute

In Process

Will Implement

Later

Considered and

Abandoned

Petersburg 90 TBD TBD TBD TBD TBD TBD

Portsmouth 30 70.00% 13 2 6 6 3

Richmond City 27 77.78% 17 2 2 2 4

Roanoke County 16 75.00% 9 2 1 1 3

Smyth 87 79.31% 24 0 45 1 0

Spotsylvania 69 89.86% 39 0 23 5 2

Stafford 62 91.94% 40 2 15 3 2

Surry 60 91.67% 28 0 27 3 2

Williamsburg - James City County 81 72.84% 31 10 28 3 9

Winchester 110 60.91% 44 2 23 35 6

York 82 75.61% 26 1 36 14 5

               

Relevant Totals** 1398 72.39% 527 63 485 192 99

Grand Totals 1667 60.71% 527 63 485 192 99

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Cost Sharing by Divisions

• Budget language and legislative action have increased the local share of payment for this program. Divisions participating are now required to pay 25 percent of the cost of the study, 25 percent of internal direct costs to be reimbursed, plus an additional 25 percent of each if certain implementation targets are not met.

• All divisions who owe a cost share of their studies have been notified of the amount due and the date due.

• Local financial obligation has resulted in some localities seeking more local control of the process, protocols, and selection of consultants.

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Cost Sharing by Divisions

Division Cost of Study 25% of Study DPB Overhead Invoice Total

Amounts Received to

Date

Alleghany* $61,500.00 $15,375.00 $1,217.86 $16,592.86 $16,592.86

Covington* $61,500.00 $15,375.00 $1,217.86 $16,592.86 $16,592.86

Montgomery $104,875.00 $26,218.75 $2,155.73 $28,374.00 $0.00

Alexandria $118,565.00 $29,641.25 $1,684.30 $31,325.55 $0.00

Prince William $94,718.00 $23,679.50 $1296.06 $24,975.56 $0.00

Mecklenburg $98,950.00 $24,737.50 $1429.17 $26,166.67 $0.00

Roanoke City $108,397.00 $27,099.25 $1506.82 $28,606.07 $0.00

Totals $648,505.00 $162,126.25 $10,507.81 $172,634.06 $33,185.72

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Recent Events

• Eight school divisions have volunteered for reviews in FY08. Reviews will be conducted on a first come, first served basis as the budget allows.

• All reports are available on DOE’s website at

http://www.pen.k12.va.us/VDOE/efficiencyreview.html