Construction of U. P. Guest House, Sec-13, Dworko, New Delhi

APPLICATION COMPRISING OF OFFER NOTICE OF GENERAL

INFORMATION TO APPLICANT, SALIENT FEATURES OF THE PROPOSED

WORK, SCOPE OF WORK, ELIGIBILITY CRITERIA, TECHNICAL

PROFICIENCY, DESIGN CONCEPT PRESENTATION, AGREEMENT

A,y{r '~irr\:-: CONDITIONS & ETC. FOR APPOINTMENT OF AR~ HI'ffl~ l' &

,lflUSe, Sec-13, Dwarka,

U.P. RAJKIYA NIRMAN NIGAM LTD. (A State Govt. Undertaking)

ESIC MEDICAL COLLEGE UNIT, NEW DELHI

Tel: 011-25451832/32084819 Email : uprnn.bdmc@gmail.com, uprnnesifbd@gmail.com

( , . ,,

Uttar Pradesh Rajkiy~ Nirmaltl M8gam Ltd. (A state Govt. Undertakirrng)

ESJC Medical College Unit, New Delhi

Notice No.545/ESIC/RNN/Fbd./15

OFFER NOTICE Dated 02.01.20.15

Sealed Offers are invited in 3 bid system for appointment of Architectural Engineering

Consultant(s) for the Construr,tion ofU.P. Guest House at Dwarka, New Delhi. Offer Documents, . j

· Elegiblity Criteria, Terms I Conditions and other detail can be downloaded from web site

www.uprnn.co.in w.e~f. Q4.0l.~Q16 and Offers duly completed can be submitted by 3:00 PM on

15.01.2016 in the office of the undersigned alongwith Document fee@ Rs. 5000/- only in form

of Bank Draft in favour ofU.P.R.N.N. Ltd. payable at New Delhi.

Amrnendments, if any,shall be uploaded in website only which can be viewed regularly.

Project Manager

ORGANIZATIONAL STRUCTURE

(a) Name of Firm (Individual/ Firm/ Company) ..... ..... .... .... .. ... ..... .... .. .... .. .

(b)

(c)

(i)

(ii)

Nationality

Address:

Registered Office :

Head Office :

(d) Contact Details :

(i) Telephone Number

(ii) Fax Number

(iii) Mobile Number

(iv) Website URL (If any)

(v) Email Id

(e) PAN Number (Individual/ Firm I Company) .. .. ....... .... ....... ........ ... ... .. ... .. ... .... .. ....... .

(f) VAT Registration No. (Individual/ Firm I Company) .. .. .. ....... ..... .. ... ... .... .. ........ . .

(g) Service Tax Registration No. (Individual/ Firm I Company) ...... .... .... ...... .... ............. .

(h) Registration with ESI/EPF ..... .. .. .. .. .... . .. .. .. .. .. ... ..... .. ... .. .. ... ..... .. ... .... .

(i) Constitution ...... ..... ............. .......... .... .... ......... ... ..... ..... ..... .... ..... .... . . a) Name of the Banker with full address : ..... ....... .. ... .. .. ........... ... ........ .. ... .. . b) Place of Business: .. ....... .... .... .. ... .... ...... .... ... .. ...... .. .

Number of documents attached ... ... ..... .. ...... ... ... .......... ... ...... . .

SIGNATURE OF AUTHORISED SIGNATORY SEAL

LETTER OF TRANSMITTAL (To be typed on the Agency's Letter head)

To,

THE GENERAL MANAGER, (DELHI ZONE) Delhi

Sir,

Sub: Appointment of Architectural & Engineering(Consultant) (A&E (C)) for the construction ofU.P. Guest House at Dwarka, New Delhi.

Having examined the details of Bid document, I hereby submit the Bid documents and other relevant information.

1. I hereby certify that all the statements made and information supplied in the enclosed forms and accompanying statements are true and correct to the best of my knowledge. I understand that if any information found incorrect, the application is liable to be cancelled.

2. I have furnished all information and details necessary for pre-qualification and have no further pertinent information to supply.

3. I certify that my firm is not blacklisted I banned from business by any organization.

4. I hereby accept the rules and procedures of the U.P. Rajkiya Nirman Nigam Ltd. for selection of A&E (C) and agree that the U.P. Rajkiya Nirman Nigam Ltd. has the right to accept or reject any application without assigning a reason thereto.

Signature of Authorized Signatory SEAL

Construction of U.P. Guest House, Sec-13, Dworko, New Delhi

1. GENERAL INFORMATION TO APPLICANTS

1.1 Uttar Pradesh Rajkiya Nirman Nigam Ltd. (UPRNN Ltd.) has been appointed as the

Construction Agency by the State Department of Uttar Pradesh State Government for the

Construction of U .P. Guest House at Sector-13, Dwarka, New Delhi.

1.2 UPRNN intends to appoint an Architectural & Engineering Consultant A & E(C) for

providing such services as mentioned in the "Scope Of Work" and detailed therein

1.3 Applicant fulfilling minimum eligibility criteria are entitled for submitting their application.

1.4 Joint Ventures are not allowed.

1.5 The offer shall not be acceptable only, if the cost towards the Cost detailed therein is not submitted.

The Offer is based on 3 Bid System as under:

(i) Part-1 : Eligibility Criteria (Envelope - 1)

(ii) Part-2 : Technical Proficiency (Envelope - 2)

(iii) Part-3 : Design Concept Presentation <~t.> ,1; •·.

(Only Technical Proficiency Qualifiers) (En~~lope - 3)

1.7 Initially Envelope-I & Envelope-2 to be kept in one envelditt.are;to be submitted '\ti ":., .... :\/::).'.

1.8 Those qualifying Technical Proficiency wilt~ply be entitled foi ·submission of Envelope3 if!'.: on intimation.

1.9 Should be well versed with local bye Id W~ capable in efficiently handling/

vironrnent Clearances.

disqualification.

1.11 Last date of submission of

Bhawan, New Del %"'

1.12 Each page shall be ed/St@QJ.ped.

failure to which shall lead to

to 3.00 PM in the office of the Project

Medical College Unit, ESIC Hqr., Panchdeep

,·· ff}:,;.;-,. . --,)''t-

nye~ µthority Letter of the person signing the Document.

2. SALIENt FEltuRESx.O; THE PROPOSED WORK <J:'.<~ · ,·-:::V'

1. Construct( of U .P. State Guest House Sec-13, Dwarka, New Delhi. 2. ,·Area of the t :4002 sqm.

ost of Work - Rs. 50.00 Cr.

4. SCOPE<OF WORK:

Brief description of services to be rendered :-

.·- c ~

4.1 Complete planning and designing of the project including preparation of Master Plan,

Architectural drawings, Tender drawings, Working drawings, Detailed Estimate/ B.O.Q,

Structural Design & Drawings, HV AC, Fire Fighting/Protection, Lighting Conductor,

External Services, Sanitary, Water Supply design etc. other essential services, suiting

client's employer's requirement under the supervisions and control of the UPRNN.

4.2 To obtain approval from all local/Statutory authorities under guideline of UPRNN/

Employer along with preparation of Bid document, BOQ etc and assisting UPRNN in bid

process for appointment of Contractor( s ).

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Construction of U.P. Guest House, Sec-13, Dwarka, New Delhi

(PART-I)'

Eligib. itf teria

ope-1)

Construction of U.P. Guest House, Sec-13, Dworko, New Delhi

PART-1

4. ELIGIBILITY CRITERIA:

4.1 Details of similar work completed in last 5 years. Similar work means providing Architectural

and Engineering Services for Construction involving rich finishes and extremely good quality

work mainly for Institutional/Guest Houses/Super Speciality Building works for Govt./PSU

organization. The Architectural firm must have completed one similar work above Rs.50.00

Crore during last 5 years. Details & documents are to be submitted proof,

failing which the experience shall not be considered for evaluati

4 .2 The minimum average annual turnover of the Architectural Rs 5.00

crore during last three years (2012-13, 2013-14 & 2014f'l5) for the mentioned similar

works (Govt. Project) but not in other fields. Annual tu er & income tax return during

each of the last three years with supporting also with PAN no. are to be submitted

duly certified by the Chartered Accountant.

4.3 The Applicant should have minjmum 1

Consultancy in Govt./Semi Govt. r. Certificate. of Incorporation be attached.

4.4 Latest Bank Solvency for Rs 5 . Nationalized Bank.

4.5 Proprietor ship/P deed/Memorandum and Articles of Association of the Firm and

4.6 PAN Registration Certificate is to be submitted.

oprietor of company should be registered with Council of Architecture are

Applicanfshould be in Architectural & Engineering Consultancy services business

s. Certificate of Incorporation be attached.

·····················-------- ....... .............................................. __________ ................ Page · . 7 ........................................................................................................................................................................ .

Construction of U.P. Guest House, Sec-13, Dwarka, New Delhi

(Part-2

,- '

........... .. .. .. _ ......................................................... _ .......... _. . ........... _ .. _ Page 9

Construction of U.P. Guest House, Sec-13, Dwarka, New Delhi

PART-II

TECHNICAL PROFICIENCY :

Technical Proficiency of only those Applicants Document shall be opened who fulfil the the Eligibility Criteria.

Architectural & Engineering Consultant(s) Firms shall submit a write up in2.yi~w of professional

approach, competency, experience, innovative techniques adopted, accf cY't?iti ,;V~ompl~tion of projects within defined time lines, usage of efficient energy materials, .~,eir'l~~·!ldings; ·~ ajoi:Govt. I Semi Govt. clients, state of Art Buildings constructed or under const .,. · Tfl~ :[ echn{¢al Bid shall

mainly comprise of the following : ;,"!,*

(i)

(ii) (iii) (iv) (v)

Total list of Projects handled above Rs 50 crore. List of Architectural & Technical staff involved with tnei\l;l~:at11s List of Green Building Projects completeq, .

Quality Assurance in delivering drawings / c~~rdination for specification control. Software in use for accuracy in P . ·,cts e~I?laining the software's for benefit

. . 1,;; of this particular project.

(vi) (vii) (viii) (ix)

List of building's completed wjt}:i rich ..... .,".n~,-,;i '{i ;;

A wards/Merit certificates relatecF~2 design o List of Key personals- qua · ·

List of staff to be engaged fon,t~is ar work as (1) Architects

.?f:

(2) Engineers (3) Structural De

( 4) Strµ,()ti,u:al D HE E~gineeif A_;;;c--· \fr-}.,... ·,.:,-~&

(5) Qpality iµrveyor's. · , .. , > ____ :::- ·•Ah\

(6) Award§/tApprecfation Certificates.

Thes~ obtainingJI!£ore than 70% on evaluation on physical verification of the documents submitted and>@n the l:'>asis of merits under each head shall be considered for Presentation which shall

;"-::::: • .c 'IfiiJ be conducted sulisequently. The date for Presentation shall be intimated separately after completion of Technical .~i4}process

1. EVALUATION OF TECHNICAL BID

The Chartered Accountant shall evaluate each technical proposal (using the evaluation committee, CEC) taking into account criteria as prescribed in the Document (a) the consultant's relevant experience for the assignment, (b) the quality of the methodology proposed ( c) the qualification of the key staff proposed and ( d) capability for transfer of

knowledge. Each of the responsive technical proposal will be evaluated for the criteria prescribed in the RPF by awarding marks so as to make total maximum technical score as 100. The criteria and weigntage to each criteria or sub-criteria would depend on the

Construction of U.P. Guest House, Sec-13, Dwarka, New Delhi

PART-II

TECHNICAL PROFICIENCY :

Technical Proficiency of only those Applicants Document shall be opened who fulfil the the Eligibility Criteria.

Architectural & Engineering Consultant(s) Firms shall submit a write up in ·ew of professional approach, competency, experience, innovative techniques adopted, acg,. . ompletion of projects within defined time lines, usage of efficient energy materials, greeriiq-Hildings ajor.Xiovt. I Semi Govt. clients, state of Art Buildings constructed or under cons~rn<;tion. TR0

' Bid shall mainly comprise of the following:

(i)

(ii) (iii) (iv) (v)

Total list of Projects handled above Rs 50 crore. List of Architectural & Technical staff involved with th List of Green Building Projects completeqi,

-..',,':''; ···.

Quality Assurance in delivering drawings 1 rdination for specification control. Software in use for accuracy in exec · ts e1Wlaining the software's for benefit of this particular project.

(vi) (vii) (viii) (ix)

List of building's completed ~th rich fini ,,,.\

Awards/Merit certificates elated(fQ. design of · ilding List of Key personals- qua d eXJ:>erience. List of staff to be engaged fo ar work as ( 1) Architects (2) Engineers ·· (3) Structural De ( 4) Struptmal DHE _._.,._,:~i~LU,.,,.,L

<{\,:: :···· . >r· ,;;·,;:,, .. ,

(5) ~~~lity·~~eyor's. (6) Aw ' ppreciation Certificates.

Tho_se obtainin ,13lore than 70% on evaluation on physical verification of the documents '<'ff·

submitted and on the basis of merits under each head shall be considered for Presentation which shall :,:

be conducted suo~equently. The date for Presentation shall be intimated separately after completion of Technical Bid process

1. EVALUATION OF TECHNICAL BID

The Chartered Accountant shall evaluate each technical proposal (using the evaluation committee, CEC) taking into account criteria as prescribed in the Document (a) the consultant's relevant experience for the assignment, (b) the quality of the methodology proposed ( c) the qualification of the key staff proposed and ( d) capability for transfer of knowledge. Each of the responsive technical proposal will be evaluated for the criteria prescribed in the RPF by awarding marks so as to make total maximum technical score as 100. The criteria and weightage to each criteria or sub-criteria would depend on the

----- -- --·- ------- -- -- ---- --- -- -------_______________ ____ .. ____ _____ __ __ __ _______ ----------- ------ ----- ------------.. ·------ Page \o .................. -- ----------------- ---·-------- -----

(Part-3) Design Concept Presentation

(Only Technical Proficiency Qualifiers)

(Envelope - 3)

".)

- <10.y:.- ,1--

Construction of U.P. Guest House, Sec-13, Dwarka, New Delhi

PART-III

DESIGN CONCEPT PRESENTATION/ QUALITY BASED CRITERIA

Under this stage, the tenders short listed after Stage-II shall be invited for participating in the

design concept competition by the way of presentation before the Committee constituted

along with their Quoted Fee subject to upper prescribed limit of Estimated Cost/ Actual Cost,

whichever is lower, @ 1.5% inclusive of all taxes.

The A&C (C) shall provide hard & Soft copy of their Design cone . I;~~Jated details at

the time of presentation. The time and venue for presentation will,p~ 'i~;i~ated'~lparatily.

The A&E (C) shall submit design concept along with n~f~s·llty Tee design requirements are as below:-

1. Plot Area (Approximately) 2. Maximum Permissible Ground Coverage. 3. Max Permissible FAR 4. Maximum height of the building. 5. Building Bye-Laws of concerned Aut 6. Norms of National Building Code shall UPRNN Building Bye-laws

are silent.

The A&E(C) may submit mo ~ce~t plan which will be explained by him during

he specifications, estimated cost of the building

and cost reduction !ffeal;ures. metli logy of execution of the project The committee shall "<;/:-:) }

evaluate the presetitatjon ($n desigI}_,.concept and would assess as per the Criteria laid down. ,;>~w:C.,,- '.?_iy';' :;_;( ·;f\i~

Accordingly, the selectiofl ... of A'&E(C) shall be concluded on the basis of best proposal. . '/!#;,

PROPo'SAL FQR FEE; <;, ,> 'Yt;]f/l_

C:Z*'o\'."::i

With respect t~ ,the Agreement/Conditions etc., we offer our rates for the A & E (C) Services , '>\ ._c_. _. _ -·-.. _,.,,..

@ .. . .. % (in words ......... per cent).

SIGNATURE OF AUTHORISED SIGNATORY

SEAL

Construct ion of U.P. Guest House, Sec-13, Dworka, New Delhi

EVALUATION CRITERIA OF PART-III

SI. Name& Innovative Aesthetic Functional Optimum Total Remarks No. Address Elements aspect of aspects of use of space

of Firms in the the the in the Pro osal

Max Marks - 25

Construction of U P. Guest House, Sec-13, Dwarka, New Delhi

[Tobe executed on Prescribed Fee Stamp Paper]

~fl, ,_.~,

AGMlll\lENT In consid f work of';:S:L ................................... assigned to Uttar

Pradesh Rajkiya 'gam\ltd., (UPRNN) Lucknow by Govt. of Uttar Pradesh this Agre~ment is ii the . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . between Uttar Pradesh Rajkiy9: JRirtnan Nig td. Vishweshwariya Bhawan, Vibhuti Khand, Gomti Nagar, Lttckn<tw through its Unit Incharge, ESIC Medical College Unit, New Delhi, who has been'authorized by the General Manager, Delhi Zone, New Delhi vide letter No; ............ "~~--···················· Dated .............. hereinafter called the U.P.R.N.N.

1:,i•·,

of Ist part ai;uj . ~- ................................... hereinafter caller the Architectural & EngineeringC::onsultant (A&E (C)) of the other part to provide comprehensive architectural, structural & other required service consultancy for the work

Whereas the A&E (C) has been selected to provide comprehensive architectural, structural and other required service consultancy for design of aforesaid Works and whereas the A&E (C) has accepted to render Architectural & Engineering services in totality for the said Work.

Now the agreement witnessed and the parties hereto, hereby agree to as foJlows:

··· --- Page 1 ··

Construction ol UP. Guest House, Sec-13, Dwarka, New Delhi

TERMS OF REFERENCE :-

I. Consultant/Architect shall mean Architectural & Engineering Consultant(s) appointed by UPRNN for the work denoted by A&E (C).

2. Construction or Execution Agency shall mean U.P. Rajkiya Nirman Nigam Ltd. appointed by the Employer for the execution of work in Trunkey basis denoted by UPRNN.

3. Employer/Authorized representative of Client shall mean Estate Q~part~6nt,U.P. Govt. who has entrusted the work to U.P. Rajkiya Nirman Nigam d. for the execution of work. .

4. Project I Work shall mean the construction of U.P. Govt. Gt est J1use andl~tied works at Dwarka, New Delhi.

5. Engineer In-charge shall mean the Unit Head ofUPRNN'{Q{ the execu n of work.

SCHEDULE OF SERVICES: (GENE~L)

The Architectural & Engineering Co ltarit 1(:.t:\&E ((::;)) shall report/coordinate with Unit In-charge/ Authorized Represent . Ri~jkiya Nirman Nigam Ltd. and ensure compliances/assist in the various a$pect rchitecture, Planning, Designing and Execution for successful corupletion ofth~ Work

1. Preparation of detailproje£treport. 2. Assistance in preparatio11 "of rtwised preliminary estimate/Supplementary

estimate &!Jd> >its submis~Jon, checking and approval from competent Authorityl'Govt. ~FC etcr

3. Preparation ofdetail~ e§,imates of the complete project for technical sanction from c.ompeten.t1~µthority.

4. Preparation of Tender document & BOQ & to assist for award of work. 5. Visit the.'site of:1;):Vork & inspect the site with respect to adherence to drawings

suppli-ed. ti.. All the ~!ages of work shall be completed by the A&E (C) with in a period of

tqur JV;9,nths or according to the time scheduled agreed upon after the sanction ot;i,he project by the government. The works throughout the stipulated period

ontract will be carried out with diligence, time being the essence of the

1.0 SCHEDULE OF SERVICES (COMPREHENSIVE)

STAGE-I

1.1 ARCHITECTURAL SERVICES [Preliminary Design (one month)]

1. Understanding client's requirements by discussion with client as and if required. 2. Preparing preliminary conceptual scheme with plan of each floor, all elevations,

section through important parts layout of the complex as per Master Plan/

· · · .......... ........... - ... ............ -.. -- .. ·---·--·--·· -------·- Page 2 ............. ·--------.. -···---.............. - ............. __________ .......... ---·--... -........ .. ....... ·

2.0

Co 11struction ofU.P. Guest House, Sec-13, Dwarka, Nei,v Delhi

Building Byelaws and l\i'ational Building code or other IS codes and norms applicable Energy efficiency shall be integral part of design.

3. Revising the scheme to suit the client's need till approval. 4. Preparing preliminary estimates. 5. Preparation of Layout Model showing building etc. 6. Preparing specifications, highlighting the cost effectiveness and feasibility. 7. Revising the specifications to suit various parameters required.

1.

2. 3.

4.

5.

STAGE-II

Statuary Approval Stage : ( one month) ;_\

On approval of conceptual scheme form the EmploN~+;~ fRNN;p - drawings and other documents for submission to statuto authorities. Laise with various authorities and obtain appro Make amendments I modifications/ necessary , orrections, if required, for approvals form statutory authorities. Any modifications at this stage sho submitting to statutory authoritie __ Obtaining GRIHA Rating of G authority I organization at 4 ppropriat j;§:!,age~

the Employer before

gl Design from the appropriate esign construction.

3.0 Working Dra ---·--- --S~I~!: (T»:~iffionth after Stage II Clearance) Architectural & Euginet.Jimi'"'Services

., ::~;:-:;' \

1. Preparatidit of the layiµt model and building model. 2. Obtaii},ing lpprov~\\:for above and modifying them if considered necessary by

UPRNN.; .. ,

3.' PreparatioD!tQf detailed Architectural, Structural, Services drawings and interiors ino:lµding i drawings showing details of all utilities and services, internal and exten;l.al including and incorporating all revisions and including details of speci:fications of all special item of work.

4. I.fci·equired, modification of drawings for obtaining approval of the UPRNN and other authorities mentioned above and making any changes required by them.

5. Preparation and vetting of structural drawings through IIT/National Institute of Technology (NIT)/any Government Engineering Institute.

6. Design and coordination of the Architectural, Structural Engineering, designs and prepare complete working details schedules specifications and bill of quantities etc. to describe the whole adequately for the purpose of placing the main and other subsidiary contracts by the UPRNN.

7. Preparing detailed estimate, duly vetted from Government Engineering Institute and providing bills of quantities (BOQ) along with details of calculation of all items of work together with details of specifications of all special items complete

-___ .. ____ __ ____ _____ --------- -- __________ .... ____________ ----------------------- Page 3 -------, ........... ------------ ------------------------ ----------------------------------------.... ·---- --------------.. ·------ -

Construction of UP. Guest House, Sec-13, Dlvarka, Nei,ii Delhi

with detailed Architectural drawing, foundation/structural drawings, detailed estimates on standard schedule based on market rate and/ or norms of UPPWD/UPRNN/CPWD and tender documents to enable the UPRNN to invite tenders for building and development works including water supply (internal and external) to invite tenders for building and development works including water supply (internal and external) sewerage disposal (internal and external). Electrification (internal and external), fire fighting system, roads paths, UG Tank, Pump Room, Rain Water Harvesting landscaping etc.

STAGE IV

4.0 Construction Stage (Construction Management)

1. Release such Architectural structural and seryices draw~gs specification and details which may be required by the Unit tfi~~harge for ~roper execution of the work.

2. Obtain UPRNN' s approval for any ,111aterial devi~fiQl.l i~ design of cost of the building, schedules and specificati ~ rm the approved scheme.

3. Attending periodical review ,,;cri

4. Assist the Execution Agency in Charts/CPM Charts. 5. Undertake site visits durwg the pe of construction as and when required

by the Employer/QP~\i;, to ven ;sthat the works are being executed generally in accorda\ app:roved drawing.

STAGE-V

5.0 Comi,tetiu9 Stage ~ · ?.­

:Y} •• _ •.• , ... _ .. •:<f'«\ 1. Prepm:l!tion of completion drawing of all the completed work.

'#Ji, .. ·;,i.,;:-c

Other Terms and Conditions

I. SJructural stability : The A&E (C) shall give certification regarding structural '·,,::,».;:

stability of the building ( s) duly vetted by any Government Engineering Institute.

2. Earthquake resistant : The A&E (C) shall ensure that the building has been designed as earthquake resistant building duly vetted by any Government Engineering Institute.

3. Field verification to ensure complete accuracy. 4. GRIHA Rating: The A&E (C) shall obtain Griha rating for the building from

designated organization.

Co,1struction <~( U P. Guest House, Sec-13, Dltlarka, New Delhi

6.0 Site Inspection :

Visit the site of work and submit the site inspection report regarding whether the work is proceeding as per drawings/ designs.

Liasioning for approval of design as statutory requirement I permissions/ completion certificate/ stability certificate and environmental clearance as well as fire clearance and clearance from civil aviation etc shall be provided by A&E (C) for the different competent authorities such as local development authority etc.

7.0 Cost Detailed Estimation:

A&E (C) shall prepare detailed estimate of wo Schedule Rate of CPWD applicable. If the item are not\ico d in uch items shall be prepared on the latest Delhi Schedµled of Rates and 1 t e items are still not available in Delhi Scheduled of rat~s then, tH stimates shall be prepared on markets rates/ actual analysis or as'' c!-u;ected by PRNN.

COST OF PROJECT SHA}:, ITEMS/EXPENDITURE ~QR T ARCHITECTURAL FEE. >iv-

'<'

11'NCLUDE FOLLOWING

OSE OF PAYMENT OF

The cost of project to calctila:tJfhew~:lypieht to Architect shall be calculated by the deduction of the follpwing iteI11s'rfprm ·s: hctioned cost of project by the Government.

1. Contingency;ghafi~~,san~tio~ed. 2. Centage charg~s 7 supervi;ion charges sanctioned.

9' "<:·i

3. Pt}y t allowed'! ipr external power connection, sewerage, water supply etc. arid de lopmenJ authorities to sanction the corporation maps etc and any type of eltgi!J:Ie taxesXas applicable and any other payment made directly to Govt. agencies,,, The abo've Project cost should not exceed from sanctioned cost at any cepdition.

4. Degucted Cost of earth filling required as sanctioned by E.F.C. & G.O. ') / An'y other items sanctioned for which Architectural services are not requi,re t .·. :· ·: ,

d " " ,,. ' approve . •;',;, ,

\'.:.:•\

8.0 FEE PAYABLE

a. Upper limit of Fee payable for the schedule of services shall be @1.5% ·· ·.· (inclusive of service tax) on total cost of the project as defined in para 5&6 Total fee of the Project shall be limited to the estimated cost/quoted at the time of award of work for actual cost & shall not escalate with the escalation of Project cost if any unless and until scope of works revised.

b. Calculation of Statutory Service Tax charges as admissible from time to time shall be included within the prescribed limit of 1.5% and shall not exceed in any

····· Page 5

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Construction of U. P. Guest House, Sec-I 3, Dwarka, Nn v Delhi

case in and above fees quoted in clause 3 .a. Income tax shall be deducted as per Income Tax Act section 194-J, from each bill of A&E (C) at service.

9.0 STAGES OF PAYMENT

S.No. PARTICULARS A) ST AGES OF PAYMENT

1. ARCHITECTURAL WORK FEE PAYABLE

(1) (2) (3) (4) (5) Land Scaping and Horticulture (6) Site visits at Various stages of construction'' (7) Modification in Drawin s us and when requir 2. STRUCTURAL DESIGN TOTAL FEE

(1) Structural Drawing (2) Vettin from UT I NIT (3) Submission of Design

3. SERVICES (1) (2) (3) External (4) Fire Fightt (5) Air-Condition 4. RSTJMA. TE T

0.01.% 0.08 %

RATE

0.20% 0.20% 0.20% 0.20% 0.20%

0.66% of the cost.

0.50% of the cost

0.25% of the cost

Of above

0.09% of the cost

of above 1.50%

':(In case:~f incompleteness/default leading to delays on account of non-fulfilment of any pf the above sub clauses, UPRNN shall be at liberty to engage debitable Agency andfev enalty twice the rescribed fee as above)

10.0 EFFECTIVE PAYMENT TO THE A&E (C)

The payment to the A&E (C) made by Project Manager In-charge, UPRNN Ltd.,_ during various stages are on advance account payment and will be got adjusted in the final bill payment at various stages shall be as follows :-

1. The payments of Stage-I to Stage-IV in para V to the A&E (C) shall be paid considering the cost of project on the basis of approved preliminary estimates of the Project after deducting 10% amount for corrections/ modification required at

Page6

l~.j j ~~-·~ f " I

-'

Cwzstruction l!{ UP. Guest House, Sec-13, Dwarka, Ne w Delhi

later stage. Payment up to this stage shall irrespective to be made after production of the drawings, actual work at site.

2. The final payment of the Project yo the A&E © shall be on the basis of the estimated cost or quoted cost, unless the scope of work is revised as mentioned in Clause 3 a including the cost of finishes, structural sanitary, plumbing and electrical fittings and fixtures, lifts escalators, equipment for mechanical I electrical I air conditioning works, site development and landscaping i.e., on all items on all items on which the A&E (C) has rendered professional services. It shall exclude the cost of land, contingency charges, centage charges of the excluding agency, external electrical connection & other statutory charges as described in para 3 above.

11.0 COST OF PROJECT SHALL NOT INCLUDE EODbOWI &:Ji:!f;c\·-· . X'>J

ITEMS/EXPENDITURE FOR THE PURPOSEtOF P~YME OF ,w "'%'~'

A&E(C) FEE:

The cost of project to calculate the payment to architect shall be .calculated by the " \,

deduction of the following items from sanctioned cost o( Rrojeet by the Government. ·0,'>. '.

+..;·.::..

1. Contingency charges sanctioned. : ,, 2. Percentage charges, supervi ~haii ~s. I Ceutage sanctioned. 3. Payment Allowed for extern :3.powei;;~ nnection, sewerage water supply

etc and development· ~uthorities"l · santtion the corporation maps etc and any type of eligible :Y:. s as ap cable and any other payment made directly to Govf:*' ~t enci.e . J::he z\ bove project cost should not be Exceed from sanctioned cost atany,~~11dition.

4. Deducteq .Qq~t of eartli:"'filHng required as sanctioned by G.O. 5. Any otler ms sanctii ned for which architectural services are not

required/a;n11ibv~~t 6. Esccilation due to inerge in rates of material & labour after award of work. 7. Ch~ ges, cerit&'ge charges of the executing agency, external electrical

¢.Qnn~ction ~d other statutory charges as described in Para 3 above.

1210 RESP0NSIBILITIES OF U.P.R.N.N:

:[he fQllowing shall be responsibilities ofU.P.R.N.N.:

12. To provide inputs/requirements m order to facilitate estimation/bidding/execution process.

12.2 Access to Work- site premises 12.3 Coordination 12.4 Payments to the A&E (C) within One month of submission of

admissible bills but subject to availability of fund from UP Govt ..

13.0 Covering law and Jurisdiction These standard conditions shall be governed by and constructed in accordance with the laws of India and any dispute arising out of this

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Construction of U. P. Guest House, Sec-13, Dwarka, Nev.1 Delhi

project or these terms shall be subject to the exclusive jurisdiction of the courts of New Delhi India.

13 .1 Any notice request or consent required or permitted to be given or made pursuant to these standard conditions shall be in writing. Any such notice request or consent shall be deemed to have been given or made when delivered in person to an authorized representative of the Party to whom the communication is addressed, or when sent to such party at the mentioned address.

13 .2 A party may change its address for notice hereunder by giving the other party notice in writing of such change to the mentioneq address.

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14.0 AUTHORIZED REPRESENTATIVE

Any action required or permitted to be takeri :anc:iany do'~.,tit required or permitted to be executed under t e standard. conditions by th Authority or the successful Bidder may Jit taken orexecuted by the officials as formally designated by each part he effective date of the Project.

15.0 TAXES & DUTIES:

16.0

The A&E (C) shall impositions leviedij~i~ ~~r

% :".i'l~J_

which is deemed to !$ye

such :rect taxes, duties, fees and other Go¥;emment of India Act, the amount of ·n~foded in the Contract Price.

YMENT OF FEE:

The cost of t"the purpose of working out of A&E (C)s fees shall b~'' th cepted ndered cost or estimated cost at the time of tender, whi~pe)'er is less, and shall exclude the following :-

(a) Plaii1approval and service connection deposits and fees payable to local and I or statutory body by the UPRNN Ltd.

(b) Cost of any services, fittings and fixtures which are not designed, planned and supervised by the A&E (C) such as light fittings, fans, Generator, transformer etc. but not the cost of erection, civil works, electrical works, ducting etc.

( c) Any in fructuous expenditure as a result of demolition etc., ordered by the A&E (Cl and cost of any rejected work.

(d) Cost of supervisory and other establishment employed on work by the A&E (C) or the UPRNN Ltd.

( e) Contigent expenditure like press advertisement, publicity, cost ¢::-.7 .:;--,,

foundation stone, Inauguration ceremonies of building etc. -··.:.: : .. ~t:s \ - -'J

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Construction of UP. Ci·uest House, Sec-I 3, Dwarka, New Delhi

(f) Cost of amount to be deposited against removal of hindrance s to start the project like. H.T., Line, Shifting, trees removal & shifting of other services etc.

(g) Escalation in the cost of work due to increase in rates and materials and labour after award of work.

In computing the cost of the work for computing the A&E (C)s fees, liquidated damages or deduction from the contractor due on account of defective work or other reasons will not be accounted for as deduction in cost.

17.0 SECURITY DEPOSIT:

An amount equivalent to 1 Oo/o of the total aliiount.payaBl~,as per fee of A&E ( C) shall be deducted progressivelyt,trom eacli b;ill tow"ards security deposit for fulfilling the terms of contract :faithfully \ahd honesty. The security deposit will be refunded after the comple.tion of the obligation of Guarantee clause or handing whichever'i"s later.

\.:),>''""

18.0 NUMBER OF DRAWINGS S:El'S ET~: AND COPY RIGHT :

All the detailed dijsigqm, f!P~rts f¥1d any other details envisaged under this agreement incltitting structural, electrical, A/C or other services (Internal an~·Extemal) s~ould be supplied both by the A&E (C) without any extra> cost. __ A pa~ from submitting the hard copies of all the drawings, detai1s·fii:esighis shall also be submitted to the UPRNN Ltd. For DP-~ Ltd.' Record & future reference at no extra cost.

18~'} ,.~ti such"llrawings and copies as are required to be submitted to the · cal authorities for approval of drawings and construction and fo sanctioning all service connections, including all drawings required for resubmissions incorporating any changes or amendments required by such authorities.

K2 Two sets of an drawings for contractors of various trades. . . ~e:7;· ,

18.3 Two sets of all drawings for clerk of works/Resident Engineer, > -<_'\&_ v~,

respective UPRNN Unit. ·;:;:s.:;,iN )""' , ... . 18.4 One set of drawings for all A&E (C)s, whether employed by the /:-.. / , ·- __ .~"· '\'Y

A&E (C) or the UPRNN Ltd. . __ :,}::;;; 18.5 Two sets of all drawings to the Unit In-charge, UPRNN Ltd. 18.6 Two sets of original drawings approved by the Local authorities

with their seal and two sets of final completion drawings including structural and services drawings with all amendments, services identification marks and layout of all services to the

Co11struction of UP. Guest House, Sec-! 3, Dwarka, New Delhi

UPRNN Ltd. Along with one complete set out of this shall be reproducible copy on AI Size. Cost of supplying by the UPRNN Ltd. All these drawings will become the property of the UPRNN Ltd. And the UPRNN Ltd .. will pay a royalty to the A&E (C) on mutually acceptable basis. The drawings cannot be issued to any other persons, firm or authority or used by the A&E (C) for any other Project. No copies of any drawings or documents shall be issued to anyone except the UPRNN Ltd. and its authorized representative.

18. 7 If any changes are made in the drawings already issued, whether by the A&E ( C) or as required by the UP~< - . additional copies of drawings as mentioned above, ~.l}aU"oe issue

19.0 COMMENCEMENT, COMPLETION, MODIF)J{;;ATII~;; ARBITATION AND TERMINATION "F CONTmaCT. -c

,., .p

19 .1 This contract shall come into effect on the date tbe .Gontract is signed by both the parties and such order lat(t,date as discu'ssed and agreed with the Authority. The date the CQ.!Ues into effect is claimed as the Effective Date. "'

19.2 Commencement of Seniit~s

The A&E (C) shan'·b~,gt' "'·· i;~ out the Services from the Effective Date or any SUQb date as'sm.eci 1e ;by the Authority.

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19 .3 Expiration d~;fontract

Unless t! pninateff:?~arlier pursuant to Clause SC 2.6 hereof these standard cortdHiofls shali1:1.~xpire at the end of such time period after the Effective date as given in the time schedule in TOR Document.

19.4Modiflcation or Variations

Any modification of variation of the terms and conditions of these standard terms, including any modification or variation of the scope of the services may only be made by written agreement between the parties. However, each party shall give due consideration to any proposals for modification or variation made by the other party.

19.5Force Majeure

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C()l1struction of U. P. Guest House, Sec-13, J)i11arka, Ne w Delhi

19.5.1 Definition For the purpose of these standard terms. Force Majeure means an event which is beyond the reasonable control of a Party and which makes a Party's performance of its obligations under the Contract impossible or so impractical to be considered impossible under the circumstances.

19 .5 .2 No Breach of Contract.

The failure of a Party to fulfill any of its obligations under the contract shall not be considered to be a breach of. Or default under, the contract insofar as such inability arises frorn an, .\even to Force Majeure, provide that the party affected by S:J;lch an ·~~ent (a) has taken all reasonable precautions, due care rea:sonable#alternative measures in order to carry out the te nd cougiti~ns of this Contract, and (b) has informed the other pa so'otl' as possible about the occurrence of such event.

19 .5 .3 Extension of Time

Any period within a party sh~!l, pursuant td 'this Contract , complete any action or task, shal\ t,e exte1;1ded for a period equal to the time during which such party was ,uft~l?.le ·to perform such action as a result of Force Ma·eure.

19 .5 .4 Payments

1

During the periodt, .. 1:.i~ability to perform the services as a result of an · . t of Fo

0

~ "' ajeure, the A&E (C) shall be entitled to conti e paid un er the terms of this Contract, as well as to be

··F"riq~itional costs reasonably and necessarily incurred b . sud{ period for the purposes of the services and in

T relitivating t services after the end of such period.

Termi bation '',::::·;,;

E· .•. J.?.6.l)Jy the Construction Agency

The Authority may terminate this Contact in case of the occurrence of any of the events specified in paragraphs ( a) through (i) of this clause SC 2.6.1 in such an occurrence the Authority shall give a not less than fifteen (15) days written notice of termination to the A&E (C) and thirty (30) days in the case of the event referred to n(e)

(a) If the A&E ( C) does not remedy a failure in the performance of their obligations under the Contract within thirty (30) days after being notified or within any further period as the Authority may have subsequently approved in writing .

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Construction of UP. Guest House, Sec-13, Dirarka, New Delhi

(b)Ifthe A&E (C) becomes insolvent or bankrupt. ( c) If the A&E (C), in the judgement of the Authority has engaged in

corrupt or fraudulent practices in competing for or in executing the Contract.

(d)If, as the result of Force Majeure the A&E (C) are unable to perform a material portion of the services for a period of not less than thirty (30) days.

( e) If the Authority in its sole discretion and for any reason whatsoever, decides to terminate this Contract.

(f) If the A&E (C) fails to comply with any final reached as result of arbitration.

19.6.2 By the A&E (C).

The A&E (C) may terminate the CoFiit~ct, by notl~ss thirty (30) days written notice to the Authority su · notice tobe given after the occurrence of any of the events specified<in pattagraphs (a) through (c) of this Clause SC 2.6.2

(a) If the Authority fails to P<i!~1 any n1oney due to the A&E ( C) pursuant to the Contract and not sulj~Ct>*g.<di ute pursuant to Clause 7 hereof within forty-five (45) days <a; ~eiving written notice from the A&E (C) that such ent is o~erdue.

(b)If, as the resultiifij.gr2e'Maje~fe, the A&E (C) is unable to perform a material portion ·.ce for a period of not less than thirty (30) days.

( c) If, theii\utli~:rity fails to comply with any final decision reached as a result ofa,r1>imation pursuant to Clause SC 8 hereof.

19.6.3 Payn:font urion Termination.

Upori<termination of the Contract pursuant to Clauses SC 2.6.1 or 2.6.2 the Authority shall make the following payments to the A&E (C). (a) Payment pursuant to Clause 6 for services satisfactorily performed prior to the effective date of termination. (b) Except in the case of termination pursuant to paragraph. (a) Through (c) and (f) of clause SC 2.6.1 reimbursement of any reasonable cost incident to the prompt and orderly termination of the Contract.

20.0 GUARANTEE

1. The A&E (C) shall agree to re-design at his cost any portion of his . Architectural Engineering design work which due to his failure to sue a

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Construction olU.P. Guest House, Sec-13, Dwarka, New Delhi

reasonable degree of design skill, shall be found defective within two year form the data start of regular use of the portion of work affected.

11. The Authority shall grant right of access to the A&E (C) of these portions of the work claimed to be defective for inspection.

m. The Authority may make good the loss by recovery from the dues of the A&E (C) in case of failure to comply with the above clause.

21.0 DETERMINAITON OR RECESSION OF AGREEMENT

The Authority without any prejudice to its right again§t the A&E (C) in respect of any delay by notice in writing absolutely :determine the contract in any of the following cases.

21.1 If the A&E (C) being a Firm I Company s all pa§S er · tion or the Court shall make any order that the fi Compan hall e wound up on if receiver or a manager on behalf of creditor all be appointed or if circumstances shall arise which entit ourt or creditor to appoint a receiver or a manager' which entitle e court to make up a winding order.

21.2 If the A&E ( C) is in reach o .s of Agreement. 21.3 When the A&E (C) h made h e for action under any of the

Cases aforesaid the Au · ty shal e powers. 21.3.1 To determ· · d th~agreement. 21.3.2 To engage art (C) to carry out the balance work

· the A the excess amount if any so spent.

22.0 G L

22:1 The C) shall be fully responsible for the technical soundness of the ing those of the specialist engaged. If any and also ensure that

the J.vork. is carried out in accordance with drawings specifications and conc~ptual plan.

22.2/The)Authority will get the work of A&E (C) and I or his sub-A&E (C)s supervised I inspected at any time by any officer nominated by him who shall be at liberty to examine the records, check estimate and designs.

22.3 The appointment of the Authority's own supervisory staff, if any, does not absolve the A&E (C) of his responsibility for design of structures and all provisions/services of the work entrusted to him so as to satisfy their requirement.

22.4 The A&E (C) hereby agrees that the fees to be paid as provided herein will be in full discharge of functions to be performed by him no claim whatsoever shall be against the Authority in respect of any proprietary

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C'onstruction of U P. Guest House, Sec-13, Dwarka, New Delhi

rights or copy right on the part of any other party relating to the plans, models and drawings.

22.5 The A&E (C) shall indemnify and keep indemnified the Authority against any such claims and against cost and expenses paid by the Authority in defending itself against such claims. 13.6 It is hereby further agreed between the parties that the stamp duly payable under the law in respect of this agreement shall be borne by the A&E (C).

23.0 ARBITRATION CLAUSE

Dispute Resolution

The parties shall use their best efforts to settle ~i~~.ble all qispj tes arising out of or in connection with this Agreement in "'the r11a.pner s}:\l'§<tified in this clause, including any unresolved controve f dispute{~) arising out of or in connection with this Agreement existence, ,u;iterpretaff6n, performance, or termination.

The Party raising the dispute ·>··•·~~al }. ~ress .to the other Party a notice requesting an amicable settleme~t,,oftfie ;disp1*:te within ten ( I 0) days from the existence of the dispute. The m~~er wf~l,then be referred for resolution by and between form [ ·t" ··:;_: ... . ] A&E(C) site and [ ] form UPRNN ( OL\'1~C. ~t~~r per§.~Ii 'duly authorized by the Managing Director UPRNN. The ;,aisput aff"'be resolved by them and the Agreed course of action .document~~ wr in a further period of twenty (20) days. Any disput~ 15t(w~en the '?iu;ties that cannot be settled amicable in the manner describ~ ve wj~hin thirty (30) days after receipt by one Party of the other Party"' request or such amicable settlement may be referred by either ·pat'ty to a~gitration. The seat of arbitration shall be New Delhi/ ..... J .......... ~!~· ........................ The Arbitration shall be conducted in accor<l;~ipce with the provisions of the Arbitration and Conciliation Act, 1 .. 996 and any statutory medication or reenactment thereof.

Ead't Party to the dispute shall appoint one arbitrator each and the two i:ir1Jitrators shall appoint the third or the presiding arbitrator (Umpire). The J.trbitration proceeding shall be conducted in English or Hindi Language. The Arbitral award shall be final and binding upon the parties and judgement may be entered thereon upon the application of either party to a Court having jurisdiction ads per this Agreement. Each part shall bear the cost of preparing and presenting its own case and the cost of arbitration including fees and expenses of the arbitrators shall be shared equally by the parties unless the award otherwise provides.

In witness whereof the parties hereby have executed this Agreement on this day, month and year first above written.

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