U.P. CO-OPERATIVE SUGAR FACTORIES …. CO-OPERATIVE SUGAR FACTORIES FEDERATION LTD. 9-A, ... for 24...

1

U.P. CO-OPERATIVE SUGAR FACTORIES FEDERATION LTD. 9-A, RANA PRATAP MARG, LUCKNOW

Telephone: (0522) 2200183 Fax: (0522) 2627994 (0522)2628310

Email: [email protected] Website: www.upsugarfed.org

COMPETITIVE e-bidding FOR

Supply, erection and commissioning (including design, preparation of engineering layout, manufacturing,

procurement of bought out items, construction of civil foundation of plant machinery and equipments,

factory and non-factory buildings with all necessary infra structure, landscaping etc.) of 30 KL per day

capacity molasses based distillery for production of 30 KLPD ENA and 30 KLPD anhydrous ethanol plant on

EPC basis and to operate the plant for 24 months from the date of commercial production at The Kisan

Sahkari Chini Mills Ltd., Sathiaon, Distt. Azamgarh, Uttar Pradesh

e-bid REFERENCE : UPSUGARFED/GM(A.T)/169B/2015-16/7

e-Bid SUBMISSION/DOWNLOAD : 30-03-2016 From 6:55 PM

START DATE

LAST DATE AND TIME FOR : 19-04-2016 UPTO 6:55 PM

SUBMISSION OF e-Bids

DATE AND TIME OF OPENING 22-04-2016 AT 11:00 AM

OF ON LINE TECHNICAL e-Bids

PLACE OF OPENING OF e-Bids : U.P.Co-operative Sugar Factories

Federation Ltd.

9-A, Rana Pratap Marg, Lucknow

ADDRESS FOR COMMUNICATION : Managing Director

U.P. Co-operative Sugar Factories

Federation Ltd.


e-Bid E.M.D : Rs. 1,20,00,000/- (Rs One Crore Twenty Lacs Only).

This Document Contains 247 Pages

It will be the responsibility of the e-Bidders to check U.P. Government e-Procurement website https://etender.up.nic.in for any amendment through corrigendum in the e-tender document. In case of any amendment, e-Bidders will

have to incorporate the amendments in their e-Bids accordingly.

e-tender Document Processing /Cost : Rs. 10,000

2

INDEX

1 Competitive e-bidding 1

2 e-Tender Notice 3

3 Invitation of e-Bids 4

4 Section I- Instruction to Bidders 7

(A) The e-Bid Document 7

(B) Preparation of e-Bids 8

(C) e-Bid Opening and Evaluation of e-Bid 14

(D) Award of Contract 17

6 Section II- Conditions of e-Tender / Contract (cc) 18

7 Section III- Technical e-Bid 23

III(A) e Bid form 24

III(B) Schedule of Requirements 25

III(C) Draft agreement for Supply 26

III(D)Draft agreement for Civil Works 185

III(E) Draft agreement for Erection &

Commissioning

216

III(F) Draft agreement for Plant Operation &

Maintenance

232

III(G) Performance Statement 239

III (H) Capability Statement 240

7 Section III (I) Affidavit 244

Section III (J) Format for Memorandum of

Understanding for the Consortium

245-247

8 Check List 248

Section IV- Financial e-Bid 249

IV(A) e- Bid Form 250

9 IV (B) BOQ 251

10 Tentative layout of proposed Distillery Plant 252

3

U.P. CO-OPERATIVE SUGAR FACTORIES FEDERATION LTD. 9-A, RANA PRATAP MARG, LUCKNOW

Telephone: (0522) 2200183 Fax:(0522)2627994,2628310

Email: [email protected] Website: www.upsugarfed.org

E-Tender Notice Online e-tenders are invited for Supply, erection and commissioning (including design, preparation of

engineering layout, manufacturing, procurement of bought out items, construction of civil foundation of

plant machinery and equipments, factory and non-factory buildings with all necessary infra structure,

landscaping etc.) from distillery/ethanol plant manufacturers at following sugar factories. S.No. Particulars Details of e-bids Date Time

e-bid submission/download start date and time 30-03-2016 06:55 PM

Last date and time for submission of e-bids 19-04-2016 06:55 PM

Date and time of opening of online technical e-bid 22-04-2016 11:00 AM

Opening of Financial e-bid 22-04-2016 3:00 PM

e-bid E.M.D. (in the form of Demend draft of any

nationalised/scheduled bank)

Tender Fees (Non refundable in the form of

Demend draft of any nationalised/scheduled bank)

















Molasses based distilery for production

of 30 KLPD ENA and 30 KLPD anhydrous

ethanol plant on EPC basis and to

operate the plant for 24 months from the

date of commercial production at The

Kisan Sahkari Chini Mills Ltd., Sathiaon,

Distt. Azamgarh, Uttar Pradesh

20 KL capacity anhydrous ethanol PLANT

on EPC basis in existing Molasses based

distilery at The Kisan Sahkari Chini Mills

Ltd. Distillery Unit Ghosi, Mau

1

2

3

Rs. 1,20,00,000.00

(Rupees One crore Twenty lacs only)

Rs. 1,20,00,000.00

(One crore Twenty lacs only)

Rs. 1000000.00

(Rupees Ten Lacs Only)

Rs. 10000.00

(Rupees Ten thousand only)

Rs. 10000.00

(Rupees Ten thousand only)

Rs. 5000.00

(Rupees Five thousand Only)

Molasses based distilery for production

of 40 KLPD anhydrous ethanol on EPC

basis and to operate the plant for 24

months from the date of commercial

production at The Kisan Sahkari Chini

Mills Ltd., Sneh Road, Najibabad, Distt.

Bijnore, Uttar Pradesh

The details of submission of e-bids along with eligibility criteria, date & time, opening of

Technical/Financial bids, EMD, experience and other terms & conditions will be available on e-tender

portal https://etender.up.nic.in and on Federation’s website www.upsugarfed.org from dated 30-03-2016

at 06:55 PM from where tender documents may be downloaded by any bidder. The tender fee is Non

refundable and required EMD will be deposited in Federation office before opening of Technical bid. The

detailed terms and conditions are given in e-tender document. The Managing Director reserves the right

to cancel any or all bids/annul e-bidding process without assigning any reason thereof. The decision of

Managing Director will be final & binding upon bidders.

(Dr. B K. YADAV)

Managing Director

4

INVITATION FOR e-Bids e-bidding for Supply, erection and commissioning (including design, preparation of engineering layout,

manufacturing, procurement of bought out items, construction of civil foundation of plant machinery and

equipments, factory and non-factory buildings with all necessary infra structure, landscaping etc.) of 30 KL

per day capacity molasses based distillery for production of 30 KLPD ENAand 30 KLPD anhydrous ethanol

plant on EPC basis and to operate the plant for 24 months from the date of commercial production at The

Kisan Sahkari Chini Mills Ltd., Sathiaon, Distt. Azamgarh, Uttar Pradesh.

1. Bidders are advised to study the tender Document carefully. Submission of e-Bid against this

tender shall be deemed to have been done after careful study and examination of the

procedures, terms and conditions of the tender Document with full understanding of its

implications.

2. The e-Bid prepared in accordance with the procedures enumerated in ITB Clause 15 of Section-I

should be submitted through e-Procurement website https://etender.up.nic.in.

3. The tender document is available at e-Procurement website https://etender.up.nic.in or

Federation’s website www.upsugarfed.org from 30-03-2016 at 06:55 PM. Interested bidders may

view, download the e-Bid document, seek clarification and submit their e-Bid online up to the

date and time mentioned in the table below:

(a) Date of publication of e-tender notice &

availability of Tender Document

Tender Notice has been published over

e-Procurement website https://etender.up.nic.in

and Federation’s website www.upsugarfed.org

and tender Document will be available from

30-03-2016 at 06:55 PM e-Procurement web site

https://etender.up.nic.in and Federation’s

website www.upsugarfed.org

(b) Availability of tender document on website 30-03-2016 at 6.55 PM on e-Procurement web site

https://etender.up.nic.in

and Federation’s website www.upsugarfed.org

(c) Clarification start date & time

30-03-2016 from 06:55 PM

(d) Clarification end date & time 19-04-2016 till 14.00 PM

(e) e-Bid submission start date & time

(Submission of e-tender fee, EMD and other

supporting documents in PDF/XLS format)

30-03-2016 from 6.55 PM

(f) e-Bid submission end date & Time

19-04-2016 at 6.55 PM

(g) Online technical e-Bid opening date & time 22-04-2016 at 11.00 AM

(h) Online financial e-Bid opening date & time 22-04-2016 at 03.00 PM

(i) Venue of opening of technical & financial

e-Bids

U.P. Co-operative Sugar Factories Federation Ltd.,

9-A, Rana Pratap Marg, Lucknow.

(j) Contact officer Name: M.K. Kulshrestha (7880888812), Sunil

Kumar (7880888813) , N.K. Yadav (7880888811) ,

A.K. Srivastava (7880888825)

(k) Cost of e-Bid document Rs 10000/- (Rupees Ten Thousand Only) Non-

refundable

(l) e-Bid E.M.D Rs 1,20,00,000/- (Rupees One Crore twenty Lacs)

5

4. The bidders need to submit the proof of submission of cost of e-Bid document/processing fee as

stated in the above table through Demand Draft drawn on any nationalized/scheduled bank in

favour of U.P. Co-operative Sugar Factories Federation Ltd (herein after referred as the

Federation / the Purchaser) payable at Lucknow. The scanned copy of Demand Draft must be

enclosed along with the e-Bids but the original Demand Draft should reach the office of the

Federation / the Purchaser at Lucknow before opening of technical e-Bid.

5. All e-Bid must be accompanied by e-Bid Earnest Money Deposit (EMD) in the form of Demand

Draft, drawn on any nationalized/scheduled bank in favour of U.P. Co-operative Sugar Factories

Federation Ltd., payable at Lucknow. The scanned copy of the demand draft for e-Bid EMD must

be submitted along with the e-Bid and the original should reach the Federation’s office at

Lucknow before opening of technical e-Bids. No Interest would be payable on e-Bid (Earnest

Money) deposited with the Federation.

6. The e-Bids will be electronically opened in the presence of bidder’s representatives, who choose

to attend the venue on the date and time mentioned in the above table. An authority letter of

bidders’ representative will be required to be produced.

7. The Federation reserves the right to cancel any or all the e-Bids/annul the e-Bid process without

assigning any reason thereof. The decision of the Federation will be final and binding.

8. In the event of date specified for e-Bids opening being declared a holiday for the Federation’s

office then the due date for opening of e-Bids shall be the following working day at the appointed

time and place.

9. All the required documents including Price Schedule/BOQ should be uploaded by the e-Bidder

electronically in the PDF/XLS format. The required electronic documents for each document label

of Technical (Fee details, Qualification details, e-Bid Form and Technical Specification details)

schedules/packets can be clubbed together to make single different files for each label.

10. The companies/firms who are registered at e-Procurement portal for e-tendering with UP

Electronics Corporation Ltd, 10 Ashok Marg, Lucknow-226002, would only be eligible for

participating in this e-tender as well as in e-tendering system of U.P. Govt. departments. All

companies/firms who have not registered themselves with UPLC Ltd, Lucknow for e-tendering till

date can get their registration done by depositing a filled in form issued by UPLC Ltd, Lucknow

along with registration fee of Rs. 6000.00 (Rupees Six thousand only) for participating in this e-

tender and other e-tenders of U.P.Govt. Departments. The companies/firms, who are not having

digital signature, can also get their digital signature on deposit of processing fees of Rs.1500.00

(Rupees One thousand Five Hundred only). The companies/firms may contact the officials on

phone numbers (0522) 4130303 Extn 305 & 307, 09721451211, for their Registration/Digital

Signature Certificate related queries. The registration fee may also be deposited through RTGS.

The details of RTGS are as under:

M/s U.P. Electronics Corporation Ltd, Lucknow

Indian Bank

Ashok Marg, Lucknow

A/C No. 772819168

IFC code- IDIB 00000002

CBS code- 00527 Rs.6000/-

6

For E-Tendering Enquiry Please Contact Following Persons

01. Sri Rritvik Saxena - 09415526023,7880888823 Federation

02. Sri Anupam Shukla - 09721451225 U.P.L.C.

03. Sri Rashid Hussain - 09935149327 U.P.L.C.

04. Sri Siddharth Shukla - 09005621259 U.P.L.C.

7

SECTION I : INSTRUCTIONS TO BIDDERS (ITB)

(A) THE BID DOCUMENT

1- Cost of e-Bid

a) The bidder shall bear all costs associated with the preparation and submission of its e-Bid and

U.P. Co-operative Sugar Factories Federation Ltd, Lucknow hereinafter referred to as “the

Purchaser”, will in no case be responsible or liable for these costs, regardless of the conduct or

outcome of the e-Bid process.

b) This tender document is available on the web site https://etender.up.nic.in and

www.upsugarfed.org to enable the bidders to view, download the e-Bid document and submit e-

Bids online up to the last date and time mentioned in e-Tender notice/e-tender document against

this e-Tender. The bidders shall have to pay e-Tender document fee of Rs 10000.00 (Rupees Ten

Thousand Only) through Demand Draft drawn on any nationalized/scheduled bank payable in

favour of U.P. Co-operative Sugar Factories Federation Ltd, Payable at Lucknow. The scanned

copy of the Demand Draft must be enclosed along with the e-Bid but the original Demand Draft

should reach the Purchaser’s office before opening of the technical e-Bid. This e-tender document

fee of Rs. 10000.00 will be non-refundable.

2- Contents of e-Bid Document

2.1 The goods required to be supplied; e-Bid procedure and contract terms and conditions are

prescribed in the e-Bid document. The e-Bid document includes:

Invitation for e-Bid

Section I : Instruction to bidders (ITB);

Section II : Conditions of E-tender/ Contract (CC),

Section III : Technical e-Bid;

Section IV : Financial e-Bid;

2.2 The bidder is expected to examine all instructions, forms, terms and specifications in the e-Bid

document. Failure to furnish all information required as per the e-Bid document or submission of

e-Bid not responsive to the e-Bid document in every respect will be at the bidder’s risk and may

result in rejection of the said e-Bid.

3- Clarification of e-Bid Document

A prospective bidder requiring any clarification of the e-Bid document may raise his/her point of

clarification through Bid Management Window after successfully login to the e-Procurement

website https://etender.up.nic.in. The bidder may seek clarification by posting query in the

relevant window after clicking "Seek Clarification" option in the view e-tender details window for

e-tender which can be selected through my tender option of e-Bid submission menu. The

clarification will be replied back by the Purchaser through the e-Procurement website which can

be read by the bidder through the "Clarification" option under Bid Submission menu. The

Purchaser may also respond to clarifications raised by the prospective bidders on Purchaser's e-

mail address [email protected].

4- Amendment of e-Bid Document

4.1 At any time prior to the deadline for submission of e-Bid, the Purchaser may, for any reason,

whether at its own initiative or in response to a clarification requested by a prospective bidder,

modify the e-Bid document by amendments. Such amendments shall be uploaded on the e-

8

Procurement website https://etender.up.nic.in and Purchaser’s web site www.upsugarfed.org

through corrigendum and shall form an integral part of e-Bid document. The relevant clauses of

the e-Bid document shall be treated as amended accordingly.

4.2 It shall be the sole responsibility of the prospective bidders to check the web site

https://etender.up.nic.in and www.upsugarfed.org from time to time for any amendment in the

e-tender document. In case of failure to get the amendments, if any, the Purchaser shall not be

responsible for it.

4.3 In order to allow prospective e-Bidders a reasonable time to take the amendment into account in

preparing their e-Bids, the Purchaser, at his discretion, may extend the deadline for the

submission of e-Bids. Such extensions shall be uploaded on the e-Procurement website

https://etender.up.nic.in and Purchaser’s web site www.upsugarfed.org.

(B) PREPARATION OF e-Bid

5- Language of e-Bid

5.1 The e-Bid prepared by the bidder, as well as all correspondence and documents relating to the e-

Bid exchanged by the bidder and the Purchaser shall be written either in English or Hindi

language. The correspondence and documents in Hindi must be accompanied by

embedded/separate Hindi font files. Only English numerals shall be used in the e-Bid.

6- Documents Constituting the e-Bid

6.1 The e-Bid prepared by the bidder shall comprise the following components:

(a) Technical e-Bid - Technical e-Bid will comprise of :

(i) Fee Details - includes copies of e-tender document processing/Cost and e-Bid Earnest

Money Deposit furnished in accordance with ITB Clause 12 in PDF format.

(ii) Qualification Details – includes copies of required documents as per ITB Clauses 10 and

11 in PDF format justifying that the bidder is qualified to perform the contract if his/her

bid is accepted and that the bidder has financial, technical and production capability

necessary to perform the contract and meets the criteria outlined in the Qualification

Requirement and Technical Specification and fulfill all the conditions of the Contract and

that the goods and ancillary services to be supplied by the bidder conform to the e-Bid

document and Technical Specifications.

(iii) e-Bid Form – includes copy of filled in e-Bid Form as per Section-III(A) of e-tender

document in PDF format justifying that the bidder is complying with all the conditions of

the Contract and Technical Specifications of the e-Bid Document as no deviation will be

acceptable to the Purchaser.

(iv) Technical Specification Details – includes copy of filled in Technical Specifications as per

Section-III (C) to III (G) of e-tender document in PDF format.

(b) Financial e-Bid – Financial e-Bid will comprise of :

(i) e-Bid Form – includes copy of filled in e-Bid Form as per Section-IV (A) of e-tender

document in PDF format.

(ii) Price Schedule/BOQ - includes Price Schedule/BOQ as per Section-IV (B) in XLS format to

be filled in after downloading from the e-Procurement website for this e-tender.

9

7- e-Bid Form

7.1 The bidder shall complete the e-Bid Form and the appropriate Price Schedule/BOQ furnished in

the e-Bid document, including the goods to be supplied, their quantities and prices in the format

given in the e-Bid document.

8- e-Bid Price

8.1 The bidder shall quote separately in the downloaded spread sheet file for the price of Supply,

erection and commissioning (including design, preparation of engineering layout, manufacturing,

procurement of bought out items, construction of civil foundation of plant machinery and

equipments, factory and non-factory buildings with all necessary infra structure, landscaping etc.)

of 30 KL per day capacity molasses based distillery for production of 30 KLPD ENA and 30 KLPD

anhydrous ethanol plant on EPC basis as per scope of work and technical specifications given in

the draft agreements and to operate the plant for 24 months from the date of commercial

production at The Kisan Sahkari Chini Mills Ltd., Sathiaon, Distt. Azamgarh, Uttar Pradesh.

8.2 The price is F.O.R Destination including all duties and other taxes.

(a) The price of Supply, erection and commissioning (including design, preparation of engineering

layout, manufacturing, procurement of bought out items, construction of civil foundation of plant

machinery and equipments, factory and non-factory buildings with all necessary infra structure,

landscaping etc.) of 30 KL per day capacity molasses based distillery for production of 30 KLPD

ENA and 30 KLPD anhydrous ethanol plant on EPC basis as per scope of work and technical

specifications given in the draft agreements and to operate the plant for 24 months from the date

of commercial production at The Kisan Sahkari Chini Mills Ltd., Sathiaon, Distt. Azamgarh, Uttar

Pradesh is inclusive of basic rate, packing & forwarding, freight charges, Loading/Unloading

charges, excise duty, custom duty, VAT/ CST, insurance and other relevant miscellaneous

expenses etc.

(b) It also include operating and running of the distillery with their own staff for a period of twenty

four months from the date of start of commercial production of the plant.

8.3 Prices quoted by the bidder shall be fixed during the bidder’s performance of the Contract and not

subject to variation on any account shall be treated as non-responsive and rejected.

9- e-Bid Currencies

Prices shall be quoted in Indian Rupees only.

10- Documents Establishing bidder’s Qualification

10.1 Pursuant to ITB Clause 6, the bidder shall furnish, as part of its Technical e-Bid, documents

establishing the bidder’s qualification to perform the Contract if its e-Bid is accepted. The

documentary evidence should be submitted by the bidder electronically in the PDF format.

10.2 The documentary evidence of bidder’s qualification to perform the Contract if its e-Bid is

accepted shall be as per Qualification Requirements specified in Section III (H) of e-tender

document.

11- Documents Establishing Good’s Conformity to e-Bid Documents

10

11.1 Pursuant to ITB Clause 6, the bidder shall furnish, as part of its e-bid, documents establishing the

conformity to the e-Bid documents of all goods and services which the bidder proposes to supply

under the contract. The documentary evidence should be in form of the PDF file format.

12- e-Bid Earnest Money Deposit (EMD)

12.1 Pursuant to ITB Clause 6, the bidder shall furnish, as part of its e-Bid, an e-Bid EMD of

Rs.1,20,00,000/- (Rupees One Crore twenty Lacs only) in form of Demand Draft drawn of any

nationalized/ scheduled bank in favour of U.P. Co-operative Sugar Factories Federation Ltd.,

Lucknow will be submitted towards Supply,Civil Works, Erection & commissioning of the plant

and machinery and operation of Distillery for 24 months from the date of start of commercial

production. The scanned copy of the demand draft for e-Bid EMD must be submitted along with

the e-Bid and the original should reach the Purchaser’s office at Lucknow before opening of

technical e-Bid. No Interest on EMD will be paid.

(A) The technical bid should accompany a demand draft/ pay order of Scheduled reputed Bank

drawn in favour of U.P. Cooperative Sugar Factories Federation Ltd. payable at Lucknow for

an amount of Rs 90,00,000/- ( Rs Ninty lacs only) as EMD for supply of Plant & Machinery.

(B) The bidder should accompany a demand draft/Pay order of Scheduled reputed Bank for Rs

10,00,000/- ( Rs Ten Lakhs only) as EMD for Civil works in favour of U. P. Cooperative Sugar

Factories Federation Ltd. payable at Lucknow.

(C) The bidder should accompany a demand draft/Pay order of Scheduled reputed Bank for Rs

10,00,000/- ( Rs Ten Lakhs only) as EMD for Erection & commissioning of the plant and

machinery in favour of U. P. Cooperative Sugar Factories Federation Ltd. payable at Lucknow.

(D) The bidder should accompany a demand draft/Pay order of Scheduled reputed Bank for Rs

10,00,000/- ( Rs Ten Lakhs only) as EMD for operation of the Distillery plant for 24 months

from the date of start of commercial production in favour of U. P. Cooperative Sugar Factories

Federation Ltd. payable at Lucknow.

12.2 The security deposit will be 5% of the contract price. The amount of EMD of successful bidder will

be converted into security deposit and the balance amount will be deducted from the bills on

prorata basis. The security deposit is refundable as per terms of respective agreements executed.

(clause 14.6 of Section II (C), 10.9 of Section III (D) and 10.6 of Section III (E))

12.3 The e-Bid E.M.D is required to protect the Purchaser against the risk of bidder’s conduct which

would warrant the EMD’s forfeiture, pursuant to ITB Clause 12.7.

12.4 The e-Bid E.M.D shall be in Indian Rupees and shall be in the following forms only:

A demand draft payable in favour of U.P. Co-operative Sugar Factories Federation Ltd at Lucknow.

12.5 Any e-Bid not secured in accordance with ITB Clauses 12.1 and 12.3 above shall be treated as non-

responsive and rejected by the Purchaser.

12.6 Unsuccessful bidder’s e-Bid E.M.D will be returned upon the written request through cheque or

DD in original submitted at the time of E-bid as promptly as possible after the expiration of the

period of e-Bid validity prescribed by the Purchaser, pursuant to ITB Clause 13 except L-1 & L-2.

However, EMD of L-2 will be refunded after execution of agreement with L-1.

12.7 The successful bidder’s e-Bid E.M.D will be converted into security deposit which shall be 5% of

the contract price. The balance amount shall be deducted from the bills on prorata basis.

12.8 The e-Bid E.M.D may be forfeited:

(a) if a bidder (i) withdraws its e-Bid during the period of e-Bid validity specified by the bidder

on the e-Bid Form; or (ii) does not accept the correction of errors pursuant to ITB Clause

11

22.2; or (iii) modifies its e-Bid price during the period of e-Bid validity specified by the

bidder on the e-Bid form or

(b) in case of a successful bidder, if the bidder fails:

(i) to sign the Contract (Agreement) with the Purchaser in accordance with ITB Clause 28;

or

(ii) to furnish performance security in accordance with ITB Clause 29.

13- Period of Validity of e-Bid

13.1 e-Bid shall remain valid upto (180) days from the opening of financial bid. after date of e-Bid

opening prescribed by the Purchaser, pursuant to ITB Clause 16. An e-Bid valid for a shorter

period shall be rejected by the Purchaser as non-responsive.

13.2 In exceptional circumstances, the Purchaser may solicit the bidder’s consent to an extension of

the period of e-Bid validity. The request and the response thereto shall be made in writing. A

bidder may refuse the request without forfeiting its e-Bid security. A bidder granting the request

will not be required nor permitted to modify its e-Bid.

14- Format and Signing of e-Bid

14.1 The bidder shall prepare one electronic copy each of the Technical e-Bid and Financial e-Bid

separately.

14.2 The e-Bid document shall be digitally signed, at the time of uploading, by the bidder or a person

or persons duly authorized to bind the bidder to the Contract. The letter authorization shall be

indicated by a scanned copy of written power-of-attorney accompanying the e-Bid. All the pages/

documents of the e-Bid that are to be uploaded shall be digitally signed by the person authorized

to sign the e-Bid.

15- Submission of e-Bid

The Bid Submission module of e-Procurement website https://etender.up.nic.in enables the

bidders to submit the e-Bid online in response to this e-tender published by the Purchaser. Bid

Submission can be done only from the Bid Submission start date and time till the Bid Submission

end date and time given in the e-tender. Bidders should start the Bid Submission process well in

advance so that they can submit their e-Bid in time. The bidders should submit their e-Bid

considering the server time displayed in the e-Procurement website. This server time is the time

by which the e-Bid submission activity will be allowed till the permissible time on the last/end

date of submission indicated in the e-tender schedule. Once the e-Bid submission date and time is

over, the bidders cannot submit their e-Bid. For delay in submission of e-Bid due to any reasons,

the bidders shall only be held responsible.

The bidders have to follow the following instructions for submission of their e-Bid:

15.1 For participating in e-Bid through the e-tendering system, it is necessary for the bidders to be the

registered users of the e-Procurement website https:// etender.up.nic.in. The bidders must

obtain a User Login Id and Password by registering themselves with U.P. Electronics Corporation

Limited, Lucknow if they have not done so previously for registration. Refer to details given in

Invitation for e-Bid Clause 10.

15.2 In addition to the normal registration, the bidder has to register with his/her Digital Signature

Certificate (DSC) in the e-tendering system and subsequently he/she will be allowed to carry out

his/her e-Bid submission activities. Registering the Digital Signature Certificate (DSC) is one time

activity. Before proceeding to register his/her DSC, the bidder should first log on to the e-

12

tendering system using the User Login option on the home page with the Login Id and Password

with which he/ she has registered as per clause 15.1 above.

For successful registration of DSC on e-Procurement website http://etender. up.nic.in the bidder

must ensure that he/she should possess Class-2/ Class-3 DSC issued by any certifying authorities

approved by Controller of Certifying Authorities, Government of India, as the e-Procurement

website https:// etender.up.nic.in is presently accepting DSCs issued by these authorities only.

The bidder can obtain User Login Id and perform DSC registration exercise as described in clauses

15.1 and 15.2 above even before e-Bid submission date starts. The Purchaser shall not be held

responsible if the bidder tries to submit his/her e-Bid at the last moment before end date of

submission but could not submit due to DSC registration problem.

15.3 The bidder can search for active tenders through "Search Active tenders" link, select a tender in

which he/she is interested in and then move it to ‘My Tenders’ folder using the options available

in the e-Bid Submission menu. After selecting and viewing the tender, for which the bidder

intends to e-Bid, from "My Tenders" folder, the bidder can place his/her e-Bid by clicking "Pay

Offline" option available at the end of the view tender details form. Before this, the bidder should

download the e-tender document and Price Schedule/Bill of Quantity (BOQ) and study them

carefully. The bidder should keep all the documents ready as per the requirements of e-tender

document in the PDF format except the Price Schedule/Bill of Quantity (BOQ) which should be in

the XLS format (Excel sheet).

15.4 After clicking the ‘Pay Offline’ option, the bidder will be redirected to the Terms and Conditions

page. The bidder should read the Terms & Conditions before proceeding to fill in the Tender Fee

and EMD offline payment details. After entering and saving the Tender Fee and EMD details, the

bidder should click "Encrypt & Upload" option given in the offline payment details form so that

"Bid Document Preparation and Submission" window appears to upload the documents as per

Technical (Fee details, Qualification details, e-Bid Form and Technical Specification details) and

financial (e-Bid Form and Price Schedule/BOQ) schedules/packets given in the tender details. The

details of the Demand Draft or any other accepted instrument which is to be physically sent in

original before opening of technical e-Bid, should tally with the details available in the scanned

copy and the data entered during e-Bid submission time otherwise the e-Bid submitted will not be

accepted.

15.5 Next the bidder should upload the Technical e-Bid documents for Fee details (e-tender fee and

EMD), Qualification details as per "ITB Clause 10 and 21", e-Bid Form as per "Section-III(A) to

III(G)" and Technical Specification details as per "Section-III(C):Technical Specifications" and

Financial e-Bid documents as per "Section-IV(A):e-Bid Form" and "Section-IV(B):Price

Schedule/BOQ" of e-tender document. Before uploading, the bidder has to select the relevant

Digital Signature Certificate. He may be prompted to enter the Digital Signature Certificate

password, if necessary. For uploading, the bidder should click "Browse" button against each

document label in Technical and Financial schedules/packets and then upload the relevant

PDF/XLS files already prepared and stored in the bidder's computer. The required documents for

each document label of Technical (Fee details, Qualification details, e-Bid Form and Technical

Specification details) and financial (e-Bid Form and Price Schedule/BOQ) schedules/packets can

be clubbed together to make single different files for each label.

15.6 The bidder should click "Encrypt" next for successfully encrypting and uploading of required

documents. During the above process, the e-Bid documents are digitally signed using the DSC of

the bidder and then the documents are encrypted/locked electronically with the DSC’s of the bid

openers to ensure that the e-Bid documents are protected, stored and opened by concerned bid

openers only.

13

15.7 After successful submission of e-Bid document, a page giving the summary of e-Bid submission

will be displayed confirming end of e-Bid submission process. The bidder can take a printout of

the bid summary using the "Print" option available in the window as an acknowledgement for

future reference.

15.8 Purchaser reserves the right to cancel any or all e-Bids without assigning any reason.

16- Deadline for Submission of e-Bid

16.1 e-Bid (Technical and Financial) must be submitted by the bidders at e-Procurement website

https://etender.up.nic.in not later than 19/04/2016 upto 06:55 PM the date as mentioned on

page 6 (as the server time displayed in the e-Procurement website).

16.2 The Purchaser may, at its discretion, extend this deadline for submission of e-Bid by amending the

e-Bid document in accordance with ITB Clause 4, in which case all rights and obligations of the

Purchaser and bidders previously subject to the deadline will thereafter be subject to the

deadline as extended.

17- Late e-Bid

17.1 The server time indicated in the Bid Management window on the e-Procurement website

https://etender.up.nic.in will be the time by which the e-Bid submission activity will be allowed

till the permissible date and time scheduled in the e-tender. Once the e-Bid submission date and

time is over, the bidder cannot submit his/her e-Bid. Bidder has to start the Bid Submission well in

advance so that the submission process passes off smoothly. The bidder will only be held

responsible if his/her e-Bid is not submitted in time due to any of his/her problems/faults, for

whatsoever reason, during e-Bid submission process.

18- Withdrawal and Resubmission of e-Bid

18.1 At any point of time, a bidder can withdraw his/her e-Bid submitted online before the bid

submission end date and time. For withdrawing, the bidder should first log in using his/ her Login

Id and Password and subsequently by his/her Digital Signature Certificate on the e-Procurement

website https://etender.up.nic.in. The bidder should then select "My Bids" option in the Bid

Submission menu. The page listing all the bids submitted by the bidder will be displayed. Click

"View" to see the details of the e-Bid to be withdrawn. After selecting the "Bid Withdrawal"

option, the bidder has to click "Yes" to the message "Do you want to withdraw this bid?"

displayed in the Bid Information window for the selected bid. The bidder also has to enter the bid

Withdrawing reasons and upload the letter giving the reasons for withdrawing before clicking the

”Submit" button. The bidder has to confirm again by pressing "Ok" button before finally

withdrawing his/her selected e-Bid.

18.2 The bidder has to request the Purchaser with a letter, attaching the proof of withdrawal and

submission of e-Bid EMD in the office of Purchaser, to return back the e-Bid security/EMD as per

the manual procedure.

18.3 No e-Bid may be withdrawn in the interval between the deadline for submission of e-Bids and the

expiration of period of e-Bid validity. Withdrawal of an e-Bid during this interval may result in the

bidder’s forfeiture of his/her e-Bid E.M.D, pursuant to ITB Clause 12.7.

18.4 The bidder can re-submit his/her e-Bid as and when required till the e-Bid submission end date

and time. The e-Bid submitted earlier will be replaced by the new one. The payment made by the

bidder earlier will be used for revised e-Bid and the new e-Bid submission summary generated

after the successful submission of the revised e-Bid will be considered for evaluation purposes.

14

For resubmission, the bidder should first log in using his/her Login Id and Password and

subsequently by his/her Digital Signature Certificate on the e-Procurement website

https://etender.up.nic.in. The bidder should then select "My Bids" option in the Bid Submission

menu. The page listing all the bids submitted by the bidder will be displayed. Click "View" to see

the details of the e-Bid to be resubmitted. After selecting the "Bid Resubmission" option, click

"Encrypt & Upload" to upload the revised e-Bid documents by following the methodology

provided in clauses 15.4 to 15.7.

18.5 The bidders can submit their revised e-Bids as many times as possible by uploading their e-Bid

documents within the scheduled date & time for submission of e-Bids.

18.6 No e-Bid can be resubmitted subsequently after the deadline for submission of e-Bids.

(C) e-Bid OPENING AND EVALUATION OF e-Bid

19(A)- Opening of Technical e-Bid by the Purchaser

19.A-1 The Purchaser will open all technical e-Bids, in the presence of bidders’ representatives who

choose to attend at 22/04/2016 on 11:00 AM at U.P. Co-operative Sugar Factories Federation

Ltd, 9-A, Rana Pratap Marg, Lucknow. The bidder’s representatives who are present shall sign a

register evidencing their attendance. In the event of the specified date of e-Bid opening being

declared a holiday for the Purchaser, the e-Bids shall be opened at the appointed time and place

on the next working day.

19.A-2 The bidder’s names and the presence or absence of requisite e-Bid security and such other details

as the Purchaser at its discretion may consider appropriate, will be announced at the opening.

The name of such bidders not meeting the Technical Specifications and qualification requirement

shall be notified subsequently.

19.A-3 The Purchaser will prepare minutes of the e-Bid opening.

19 A-4 Managing Director reserves the right to postpone the date and time of opening of Technical &

Financial E-Bid in unavoidable circumstances and all the bidders will be informed accordingly.

19(B)- Opening of Financial e-Bid

19.B-1 After evaluation of technical e-Bid, the Purchaser shall notify those bidders whose technical e-

Bids were considered non-responsive to the Conditions of the Contract and not meeting the

technical specifications and Qualification Requirements indicating that their financial e-Bids will

not be opened. The Purchaser will simultaneously notify the bidders, whose technical e-Bids were

considered acceptable to the Purchaser. The notification may be sent by letter, fax or by e-mail.

19.B-2 The financial e-Bids of technically qualified bidders shall be opened on 22/04/2016 on 03:00 PM

in the presence of bidders who choose to attend the bid opening. The date for opening of

financial bids will be communicated to the technically qualified bidders subsequently after

completion of technical e-bid evaluation. The name of bidders and quoted F.O.R. Price will be

announced at the meeting.

19.B-3 The Purchaser will prepare the minutes of the e-Bid opening.

20- Clarification of e-Bid by Purchaser

20.1 During evaluation of e-Bid, the Purchaser may, at its discretion, ask the bidder for a clarification of

his/her e-Bid. The request for clarification and the response shall be in writing.

15

21- Evaluation of technical e-Bid and Evaluation Criteria

The Purchaser will examine the e-Bid to determine that they are complete, whether they meet all

the conditions of the Contract, that required e-tender fee, e-Bid EMD and other required

documents have been furnished, that the documents have been properly digitally signed, and

whether the e-Bids are generally in order. Any e-Bid or e-Bids not fulfilling these requirements

shall be rejected.

21 The bidders shall submit the scanned copies of following as documentary proof for evaluation of

their technical e-Bids:-

21.1 The bidder shall submit required documentary proof, failing which the tender shall be

rejected.

21.2 The bidder shall submit the copies of the detail of E.M.D.

21.3 The bidder shall submit the copies of the Authorization letter by the competent

authorities for the authorized person.

21.4 The bidder shall submit the copies of documentary proof for experience of projects

executed.

21.5 In case of Foreign Bidder bidding through its Indian Representing Company the parent’s

company authorization is to be submitted.

21.6 The total turnover of the bidder of last three financial years should be not less than 30

crores. In proof of it the bidder should submit the detail of last three years turnover duly

certified by Chartered Accountant, along with last three years Balance Sheet.

21.7 The bidder shall submit the copies of the last three years submitted Income Tax Return

i.e. for the financial year 2012-13, 2013-14 and 2014-15 with copy of PAN card (copy self

attested).

21.8 The bidder shall submit the copies of the details of Trade Tax/ CST registration/ TIN

NO/Central Excise Registration.

21.9 The bidder shall submit the documentary proof of the Status of the company along with

names of Directors/Partners/Proprietor along with documents.

21.10 The e-Bids found to be not responsive to and not fulfilling all the conditions of the

contract and not meeting Technical Specifications and Qualification Requirements to the

satisfaction of Purchaser shall be rejected and may not be subsequently made responsive

by the bidder by correction of the non-conformity. The e-Bids of bidders mentioning any

of their conditions which are not mentioned in the e-tender document or are not in

conformity with the conditions of the contract shall be rejected.

21.11 The bidders are advised not to mix financial bid documents with the PDF documents

submitted for technical bid. The e-Bids of the bidders having financial bid document in the

technical bid will out rightly be rejected.

21.12 The bank credit worthiness of the bidder should be atleast Rs. 20/- crores as on the date

of bidding duly certified by banker as per performa given in technical Bid.

21.13 The e-Bids found to be not responsive to and not fulfilling all the conditions of the

contract and not meeting Technical Specifications and Qualification Requirements to the

satisfaction of Purchaser shall be rejected and may not be subsequently made responsive

by the bidder by correction of the non-conformity. The e-Bids of bidders mentioning any

16

of their conditions which are not mentioned in the e-tender document or are not in

conformity with the conditions of the contract shall be rejected.

21.14 It shall be the discretion of the Purchaser to decide as to whether an e-Bid fulfils the

evaluation criterion mentioned in this e-tender or not.

21.15 After opening of the technical bid the bidders will have to arrange a visit of the technical

team of the purchaser to any running plant/plants successfully supplied and erected by

them (as per documents submitted by them), if desired by purchaser.

22- Financial Evaluation and Comparison of e-Bid

22.1 The Purchaser will evaluate and compare the financial rates of (Total price) quoted in the price

schedule/BOQ of e-Bids of those bidders whose technical e-Bids are found responsive as per the

conditions of the e-tender only for those items of the bidders which have been technically

accepted by the Purchaser.

22.2 No additional payments shall be made for completion of any contractual obligation beyond the

quoted prices. If the supplier does not accept the correction of errors if any, its e-Bid shall be

rejected and its e-Bid security may be forfeited.

22.3 No weightage/preference shall be given to the bidder quoting any higher technical specifications

against the technical specifications of the items asked in the e-tender.

22.4 The Purchaser’s evaluation of a Financial bid shall be based on in terms of rate quoted including

VAT of Govt of Uttar Pradesh/CST and other taxes/duties etc (Total Price), by the bidder including

Supply, erection and commissioning (including design, preparation of engineering layout,

manufacturing, procurement of bought out items, construction of civil foundation of plant

machinery and equipments, factory and non-factory buildings with all necessary infra structure,

landscaping etc.) of 30 KL per day capacity molasses based distillery for production of 30 KLPD

ENA and 30 KLPD anhydrous ethanol plant on EPC basis and to operate the plant for 24 months

from the date of commercial production at The Kisan Sahkari Chini Mills Ltd., Sathiaon, Distt.

Azamgarh, Uttar Pradesh. The bidder shall quote total price as mentioned in para 8.2 of ITB.

22.5 The Financial Bids will be opened by Tender Evaluation committee (TEC) in the presence of

Bidder’s representatives who choose to attend the Financial Bid opening on date and time to be

communicated to all the technically qualified Bidders. The Bidder’s representatives who are

present shall sign a register evidencing their attendance.

a) The name of Bidder, Bid Prices etc shall be announced at the meeting. The commercial quotes

of the lowest Bidder shall be notified as L-1. The rate offered by the L-1 shall be first taken

into consideration.

b) In case L-1 bidder fails to execute agreement, the EMD of L-1 will be forfeited and shall be

blacklisted from participating in any future bidding in Federation and legal action may be

taken by the Federation for recovery of losses which may have sustained by federation on

this account. Under these circumstances Federation may award contract to L-2 or cancel the

tender & invite the bid again.

23- Contacting the Purchaser

23.1 Subject to ITB Clause 20, no bidder shall contact the Purchaser on any matter relating to

his/her e-Bid, from the time of the e-Bid opening to the time the Contract is awarded. If the

17

bidder wishes to bring additional information to the notice of the Purchaser, he/she can do so

in writing.

23.2 Any effort by a bidder to influence the Purchaser in its decisions on e-Bid evaluation, e-Bid

comparison or contract award may result in rejection of the bidder’s e-Bid.

(D) AWARD OF CONTRACT

24- Award Criteria

24.1 The Purchaser will determine to its satisfaction whether the bidder(s) that is selected as having

submitted the lowest rate (L-1) evaluated responsive bid meets the criteria specified in ITB Clause

10 and is qualified to perform the contract satisfactorily.

24.2 Subject to ITB Clause 26, the Purchaser will award the contract to the lowest rate (L-1) evaluated

successful Bidder whose bid has been determined to be responsive to all the conditions of the

contract and meeting the Technical specification and qualification requirement of the Bidding

Document.

24.3 The issue of Letter of Intent (LOI) will be subject to clearance from Government of India, Ministry

of Environment and Forest for which Environment Impact Assessment Report has been

submitted.

24.4 After awarding contract to L-1 agreements as per Section III (C), III (D), III (E) and III (F) will be

executed within 10 days of issue of Letter of Intent (LOI). Draft agreements regarding supply,

Erection & Commissioning and Civil Constructions are enclosed in the bid form. After issue of LOI

and before execution of agreement, amendments in draft agreements either by purchaser or on

the request of successful bidder, if considered necessary by purchaser will be made.

25- Purchaser’s right to vary Quantities at the Time of Award

If any taxes/duties are increased/ decreased by the Government during the contract period, the

same shall be adjusted mutually after submitting the proof by the successful bidder to the

Purchaser i.e if there is any decrease in any duty or tax the purchaser shall have right to deduct

from the contract price, amount equivalent to the decrease in the duty or tax.

26- Purchaser’s right to accept any e-Bid and to reject any or all e-Bids

26.1 The Purchaser reserves the right to accept or reject any e-Bid, and to annul the e-Bid process and

reject all e-Bids prior to contract award at any time without assigning any reasons thereof,

without thereby incurring any liability to the affected bidder or bidders.

27- Notification of Award

27.1 The Purchaser will notify the successful bidder in writing by letter/e-mail/fax, that its e-Bid has

been accepted. Normally it will be informed within 30 days after opening of E-

commercial/financial bid except in unavoidable circumstances.

27.2 The notification of award will constitute the formation of the Contract.

28- Signing of Contract

After issue of Letter of Intent,the successful bidder is required to sign the contract as per draft

agreement of the bid document.

18

29- Performance Security

Successful bidder will submit Bank Gurantees for performance security as per relevant provisions

in all agreements.

19

SECTION II :CONDITIONS OF E-Tender/ CONTRACT (CC)

Online e-tenders are invited for Supply, erection and commissioning (including design, preparation of


plant machinery and equipments, factory and non-factory buildings with all necessary infra structure,

landscaping etc.) of 30 KL per day capacity molasses based distillery for production of 30 KLPD ENA and 30

KLPD anhydrous ethanol plant on EPC basis and to operate the plant for 24 months from the date of

commercial production at The Kisan Sahkari Chini Mills Ltd., Sathiaon, Distt. Azamgarh, Uttar Pradesh

Definition of Bidder

The bidder may be a single entity or a group of entities (the “Consortium”), coming together to

implement the project. However, no bidder applying individually or as a member of Consortium,

as the case may be, can be member of another bidder. The bidder used herein would apply to

both a single entity or a Consortium.

Pre-qualification of the bidder

1. The Bidder shall be a manufacturer of distillery plant and should have experience of successful

execution of atleast ONE complete green field Molasses based distilleries with captive power &

steam plants consisting of rectified spirit plant, Extra Neutral Alcohol (ENA) plant, anhydrous

alcohol (Ethanol) plant, multiple effect evaporator for concentration of raw spent wash based on

latest technology of fed-batch fermentation, multi pressure distillation, molecular sieve pressure

swing dehydration and falling film/rising film multieffect evaporator for raw spent wash

respectively with condensate treatment unit not below the capacity of 30 kilo litres per day in

India/Overseas. The bidder shall be capable of arranging Slop Fired Boiler either as bought out

item or self manufactured. (Documentary proof to be submitted as per Technical Bid performa).

Or

The Bidder shall be a manufacturer of distillery plant and should have experience of successful

execution of atleast ONE molasses based complete green field distilleries with captive power &

steam plants on turnkey basis and should have also supplied & executed atleast ONE ENA Plants,

atleast ONE anhydrous ethanol plants and atleast ONE multieffect evaporators for concentration

of raw spent wash in any existing distilleries separately or collectively based on latest technology

of fed-batch fermentation, multi pressure distillation, molecular sieve pressure swing dehydration

and falling film/rising film multieffect evaporator for raw spent wash not below the capacity of 30

kilo litres per day in India/Overseas. The bidder shall be capable of arranging Slop Fired Boiler

either as bought out item or self manufactured and should also capable of providing Condensate

Treatment Unit and recycle of treated condensate to process. (Documentary proof to be

submitted as per Technical Bid performa).

2. Bidder blacklisted with U.P. Cooperative Sugar Factories Federation, Lucknow/NCDC/NFCSF or by

any Central/State Government organisations are not eligible.

3. Foreign Company can participate through its Indian Representing Company and the parent’s

company experience shall be considered.

4. The total turnover of the bidder of last three financial years should be not less than 30 crores. In

proof of it the bidder should submit the detail of last three years turnover duly certified by

Chartered Accountant, along with last three years Balance Sheet.

5. The bidder shall submit the copies of the last three years submitted Income Tax Return i.e. for the

financial year 2012-13, 2013-14 and 2014-15 with copy of PAN card (copy self attested).

6. The bank credit worthiness of the bidder should be atleast Rs. 20/- crores as on the date of

bidding duly certified by banker as per performa given in technical Bid

7. Other conditions which are necessary to be fulfilled by the Bidder

20

a) EMD for Rs.1,20,00,000/- (One Crore twenty lakhs only) in the shape of Demand Draft of

any Nationalised/scheduled bank in favour of U.P. Co-operative Sugar Factories

Federation Ltd. Payable at Lucknow). Tender without EMD will be rejected.

b) Price of e-bid document Rs.10,000/-(Rupees ten thousand only) as demand draft (non-

refundable) of any nationalized /scheduled bankdrawn in favour of U P Co-operative

Sugar Factories Federation Ltd., payable at Lucknow. c) All required documents as per tender document.

8. An Applicant may be disqualified if the information provided does not meet any one of the above

criteria.

9. The bidders should acquaint themselves with the local conditions of the project site and Central

and State Government Acts, Rules and Regulations governing the construction and operation of

the distillery plant along with its supply, erection and commissioning.

10. The bid proforma, the model draft agreement comprising regarding specifications, clarifications,

terms and conditions and formats for Bank guarantees are enclosed.

11. The price quoted should be valid upto the date of commissioning of plant. There shall be no

increase/escalation of total contract price till the successful commissioning of the project.

12. The amount of EMD of successful bidder / Seller (L1) will be adjusted with security deposit and

refundable as per terms of respective agreements executed. EMD of L2 will be refunded after

execution of Agreement with successful bidder (L1).

13. Bids for supply of machinery, Construction of buildings & foundations, erection & commissioning

of the entire plant and operation and maintenance of the plant for 24 months shall only be

considered collectively.

14. The information given in the bid documents and the plans and drawings forming part thereof is

merely intended as general information without any undertaking on the part of the Purchaser as

to their accuracy and without obligation relative thereto upon the purchaser. Before submitting

bid, the bidders are advised to inspect the site of work and the environments and be well

acquainted with the actual working and other prevalent conditions, facilities available, rules and

regulations of Central and State Government Act governing the construction and operation of the

distillery plant etc. No claim will be entertained later on the grounds of lack of knowledge.

15. All staging, structure, staircase & platform be provided to suit the approved layout. Seller shall

supply the critical / important equipments among the choices given in Annexure VIII of Draft

Agreement, subjected to Purchaser’s approval.

16. The Plant & Machinery should be supplied, erection and commissioned within the period 10 (Ten)

months from the date of issue of LOI (Letter of Intent).

17. Clients’ LOI and performance certificate duly signed by Chief Executives officer for jobs completed

in time, successful performance and parameters achieved for the work done in last ten years.

Names & latest telephone number of the CEO must be mentioned below signatures.

18. Valid PAN, TAN, excise registration no., service Tax Registration No., Sales TAX/VAT Registration

No., certificates in true copies / photocopies duly attested by authorised signatory..

19. Power of Attorney or Authority Letter of the person who has signed the tender documents.

21

20. The total turnover of the bidder of last three financial years should be not less than 30 crores. In

proof of it the bidder should submit the detail of last three years turnover duly certified by

Chartered Accountant, along with last three years Balance Sheet.

21. Affidavit of bidder that he has not been blacklisted as per Section III (I).

22. Credit worthiness certificate of the banker in the following format.

TO WHOM IT MAY CONCERN

This is to certify that M/s ………………………………………… having its registered office at

………………………… is maintaining current A/c in our bank at …………………….. Branch. The average monthly

transaction in this account is Rs. ………………….. (in words). M/s ………………………………… is also availing credit

facility from this bank upto the limit of Rs. ……………. (in word).

It is further certified that M/s ………………………………. Is valuable customer of our bank and it’s

credit worthiness can be treated good upto a sum of Rs. ……………. Crores.

Signature of Bank Manager

Manager ID No

Seal of Bank

Signature of the representative

Of the machinery Seller

Name and address of the Bidder

(Seal)

Date _________

23. If the bidder deliberately gives wrong information in the bid specially wrong performance

certificate of successful execution of his earlier work, the purchaser reserves the right to reject

such bid at any stage or to cancel the contract, if awarded and forfeit Earnest money / Security

Deposits.

24. The annual maintenance contract (AMC) for satisfactory operation and maintenance of distillery

plant for next two years after commissioning of the plant shall be included in the sellers scope of

work. Seller shall ensure that the plant working is smooth and produces not less than 30 KLPD of

ENA with Ethanol.

25. Disqualification

Notwithstanding anything to the contrary contained in this Technical and Financial Bid documents

and without prejudice to any of the rights or remedies of the UP Coop. Sugar Factories Federation

Ltd., the UP Coop. Sugar Factories Federation Ltd. at any stage of the process and its participation

in the process and/or its TECHNICAL & FINANCIAL BID and subsequent submissions be dropped

from further consideration for any of the reasons including without limitations those listed below:

a) Bidder blacklisted with U.P. Cooperative Sugar Factories Federation, Lucknow/NCDC/ NFCSF

and by any Central/State Government organisations are not eligible; or

22

b) Failure to comply with other material requirement of this Technical & Financial Bid; or

c) UP Coop. Sugar Factories Federation Ltd. is not satisfied with credit worthiness/ownership

structure of the Prospective Bidder; or

d) Failure to comply with the reasonable requests of UP Coop. Sugar Factories Federation Ltd. in

relation to the EPC Process; or

e) If it is discovered at any time that the Prospective Bidder is subject matter of winding up or

insolvency or other proceedings of similar nature; or

f) Any information regarding the Prospective Bidder which becomes known to UP Coop. Sugar

Factories Federation Ltd. and which is detrimental to proposed process and/or the interests

of UP Coop. Sugar Factories Federation Ltd.; or

g) Initiation or existence of any legal proceedings, by or against the Prospective Bidder in respect

of UP Coop. Sugar Factories Federation Ltd., which proceeding may be prejudiced by the

participation of the Applicant in the short listing of Prospective Bidder; or

h) Any restrictions or limitations have been put on the Prospective Bidder pursuant to any

regulatory or statutory guidelines to participate in the process; or

i) The Prospective Bidder has been convicted for an offence under any legislation designed to

protect the members of the public from financial loss due to dishonesty, incompetence or

malpractice; or

j) The Prospective Bidder has been disqualified from participating in the such EPC of distillery

capable of producing ENA with Ethanol either by Government of India or any of the State

Governments/ Union Territory Governments; Mere pendency of an appeal against the order

of disqualification, if any, passed by Government of India or any of the State Governments/

Union Territory Governments will have no effect on the disqualification of Prospective Bidder;

or

k) If information becomes known after the Prospective Bidder has been qualified at any stage to

proceed with the process, which would have entitled UP Coop. Sugar Factories Federation

Ltd. to reject or disqualify the relevant Prospective Bidder, at that time, or at any time, such

information becomes known to the UP Coop. Sugar Factories Federation Ltd..

l) UP Coop. Sugar Factories Federation Ltd.’s determination that one or more of the events

specified above have occurred shall be final and conclusive.

27- All pages of the Bid document including drawing shall be initialed with seal at the lower right hand

corner or signed with seal wherever required in the Bid documents by the Bidder or by a person

holding power of attorney authorizing him to sign on behalf of the Bidder before submission of

tender. All signatures in Bid documents shall be dated as well.

28- DECLARATION (to be submitted by the Bidder)

(to be submitted on Bidders letter head)

To

The Managing Director

UP Co-operative Sugar Factories Federation Ltd.

9-A, Rana Pratap Marg

23

Lucknow, Uttar Pradesh

Ref: Tender No. UPSUGARFED/ GM(A.T)/169B/2014-15/7 Date:

This has reference to your Tender Notice. Accordingly we are submitting our offer. I/We declare that I/We

have gone through and carefully examined the scope of supply, terms and conditions, technical

specifications and other details enclosed with this agreement. We hereby confirm that the scope of

supply & the other technical details of our offer conform strictly to your technical specifications. We have

enclosed all technical details, drawings & other information as required in your requisition.

Authorized signature with

Co. Rubber Stamp.

We have read and understood the above terms & conditions of this tender and hereby agree to abide by

them and the same are acceptable to us.

Date:

Place:

24

SECTION III: TECHNICAL E-BID

III(A) e BID FORM

III(B) SCHEDULE OF REQUIREMENTS

III(C) DRAFT AGREEMENT FOR SUPPLY

III(D) DRAFT AGREEMENT FOR CONSTRUCTION OF BUILDINGS &

FOUNDATION

III(E) DRAFT AGREEMENT FOR ERECTION & COMMISSIONING

III(F) DRAFT AGREEMENT FOR PLANT OPERATION & MAINTENANCE

III(G) PERFORMANCE STATEMENT

III(H) CAPABILITY STATEMENT

25

SECTION III(A): e-BID FORM

e-bid Ref. No UPSUGARFED/ GM(A.T)/169B/2015-16/7 Date: ………………..

To:

The Managing Director,

U.P. Co-operative Sugar Factories federation Ltd,

9-A, Rana Pratap Marg Lucknow (U.P)-226001

Dear Sir,

Having examined the e-Bid Documents, we, the undersigned, offer to deliver..................

…………………………………………………………….(Description of Goods and Services) in conformity with the said e-

Bid (Section II) of the e-Bid Document and will Supply, erection and commissioning (including design,

preparation of engineering layout, manufacturing, procurement of bought out items, construction of civil

foundation of plant machinery and equipments, factory and non-factory buildings with all necessary infra

structure, landscaping etc.) of 30 KL per day capacity molasses based distillery for production of 30 KLPD

ENA and 30 KLPD anhydrous ethanol plant on EPC basis and to operate the plant for 24 months from the

date of commercial production at The Kisan Sahkari Chini Mills Ltd., Sathiaon, Distt. Azamgarh, Uttar

Pradesh. from our manufacturing works/units as per specifications (Section 111(c)) to your factories in

addition to this, the particulars of our organization such as legal status, details of experience and past

performance, capability statement and the required e-Bid EMD for Rs. 1,20,00,000/- (One Crore Twenty

Lacs Only) in the form of Demand Draft in favour of U.P.Co-operative Sugar Factories Federation Ltd,

Lucknow, is furnished with this e-Bid from.

We further undertake, if our e-Bid is accepted, to Supply, erection and commissioning (including

design, preparation of engineering layout, manufacturing, procurement of bought out items, construction

of civil foundation of plant machinery and equipments, factory and non-factory buildings with all

necessary infra structure, landscaping etc.) of 30 KL per day capacity molasses based distillery for

production of 30 KLPD ENA and 30 KLPD anhydrous ethanol plant on EPC basis and to operate the plant

for 24 months from the date of commercial production at The Kisan Sahkari Chini Mills Ltd., Sathiaon,

Distt. Azamgarh, Uttar Pradesh in accordance with the delivery schedule specified in the Schedule of

Requirements (Section III (B).

We agree to abide by this e-Bid for the e-Bid validity period specified in Clause 13.1 of the ITB and

it shall remain binding upon us and may be accepted at any time before the expiration of that period.

Until a formal contract is prepared and executed, this e-Bid, together with your written

acceptance thereof and your notification of award shall constitute a binding contract between us. All the

terms and conditions of the e-tender Document are acceptable to us.

We undertake that, in competing for (and, if the award is made to us, in executing) the above

contract, we will strictly observe the laws against fraud and corruption in force in India namely "Prevention

of Corruption Act 1998".

We understand that you are not bound to accept the lowest or any e-Bid you may

receive.

Dated this......................day of............. .......20...................

----------------------- -----------------------

Signature (in the capacity of)

Duly authorized to sign e-Bid for and on behalf of.................................

26

SECTION III (B) : SCHEDULE OF REQUIREMENTS

Item Code Brief Description Destination Delivery Schedule e-Bid E.M.D.

Supply, erection and

commissioning (including design,

preparation of engineering layout,

manufacturing, procurement of

bought out items, construction of

civil foundation of plant machinery

and equipments, factory and non-

factory buildings with all necessary

infra structure, landscaping etc.) of

30 KL per day capacity molasses

based distillery for production of

30 KLPD ENA and 30 KLPD

anhydrous ethanol plant on EPC

basis and to operate the plant for

24 months from the date of

commercial production at The

Kisan Sahkari Chini Mills Ltd.,

Sathiaon, Distt. Azamgarh, Uttar

Pradesh.

Technical specification

SECTION III (C) of this tender

document

1- U.P. Co-operative

Sugar Factories

Federation Ltd.

Sathiaon (Azamgarh)

Within 10 months

from the date of

agreement.

Rs. 1,20,00,000/-

(One Crore Twenty

Lacs Only)

27

SECTION III (C)- DRAFT AGREEMENT FOR SUPPLY

THIS AGREEMENT MADE on the day of ………………….………….. between The Kisan Sahakari Chini

Mills Ltd., Sathiaon , Distt. Azamgarh, Uttar Pradesh – 276 403 hereinafter referred to as the

‘Purchaser’ which expression shall, unless repugnant to the subject or context include their

successors and assignees represented by authorized representatives of the purchasers of the One

Part and ......................................................................, a company registered under the Companies

Act, 1956, having its registered office at ..........................................., and work place of business

at ................................, hereinafter referred to as the “Seller” which expression shall unless

repugnant to the subject or context include their legal representatives, administrators, successors

or permitted assignees represented by Shri ................................................................of the Seller,

of the other part.

WHEREAS the Bid of the ‘Seller’ contained in their bid document dated ......................... as

modified after subsequent techno commercial discussion with the ‘Purchaser’ in the meeting of

the State Level Advisory Committee/High Power Purchase Committee, held on .................... to

Supply (including design, preparation of engineering layout, manufacturing, procurement of

bought out items etc.) of 30 KL per day capacity molasses based distillery for production of 30

KLPD ENA and 30 KLPD anhydrous ethanol plant at The Kisan Sahkari Chini Mills Ltd., Sathiaon,

Distt. Azamgarh, Uttar Pradesh has been accepted by the Purchaser and the Seller has been

awarded the Letter of Intent No. ……… dated................., according to specifications etc. given in

Annexure I to V forming part of this Agreement on the terms and conditions hereinafter

appearing.

AND WHEREAS the contract price hereinafter mentioned is based on the Seller’s undertaking

Supply (including design, preparation of engineering layout, manufacturing, procurement of

bought out items etc.) of 30 KL per day capacity molasses based distillery for production of 30

KLPD ENA and 30 KLPD anhydrous ethanol plant at The Kisan Sahkari Chini Mills Ltd., Sathiaon,

Distt. Azamgarh, Uttar Pradesh including trials by …………………….. in which time is the essence of

the contract and if the seller fails to do so, the Seller shall pay liquidated damages as hereinafter

provided, as per terms of the Agreement, subject to the Purchaser fulfilling their obligation on

time except under Force Majeure conditions.

NOW THEREFORE, the parties hereto have agreed on the following terms for procuring,

manufacturing, supplying the said Machinery and Equipment & performance and other matters

connected therewith referred to herein.

1.0 DEFINITION

(a) Site: Site shall mean the location of distillery to be set up alongwith ENA with Ethanol.

(b) Machinery and Equipment : The Machinery and Equipment shall mean the plant and

machinery of concerned above distillery plant alongwith ENA with Ethanol.

(c) Purchaser: Purchaser means The Kisan Sahakari Chini Mills Ltd., Sathiaon, Distt.

Azamgarh, Uttar Pradesh – 276 403 and their representatives including U. P Cooperative

Sugar Factories Federation Ltd. (UPCSFFL) and the legal successors in title to the

Purchaser but not (except with the consent of the seller) any assignee of the Purchaser.

(d) Seller: Seller means M/s. (name of distillery plant & machinery supplier) India, whose bid

has been accepted by the Purchaser and legal successor in title to the Sellers but not any

assignee of the Sellers.

28

(e) Contract Price: Contract price means the sum stated in the Contract mentioned in clause

3.1.2 sellers for the Supply (including design, preparation of engineering layout,

manufacturing, procurement of bought out items etc.) of 30 KL per day capacity molasses

based distillery for production of 30 KLPD ENA and 30 KLPD anhydrous ethanol plant is

inclusive of basic rate, packing and forwarding, Loading/Unloading charges, excise duty,

custom duty, VAT/ CST, insurance and other relevant miscellaneous expenses, including

transportation charges etc. (according to specifications etc. given in Annexure I to V

forming part of this Agreement).

(f) Bid: Bid means the sellers priced offer to the Purchaser for the supply of the distillery

plant and machinery and construction of foundations and buildings.

(g) KLPD: Kilo liters per day

2.0 SCOPE OF SUPPLY IN TOTALITY

2.1 The Seller shall design, prepare engineering layout, giving necessary details of each and every

station, manufacture, procure and supply of machinery and equipments for 30 KL per day

capacity molasses based distillery for production of 30 KLPD ENA and 30 KLPD anhydrous ethanol,

as detailed here under for achieving the guaranteed performance parameters specified for each

section (according to specifications etc. given in Annexure I to V forming part of this Agreement).

The supplier shall also need to complete all associated electrical, mechanical, DCS system,

instrumentation work including all control rooms required for installation, commissioning of

entire equipment and proving performance at site within 10 months from the date of issue of

Letter of Intent (LOI).

The Supplier will be responsible for providing an efficient, reliable and state of art technology

equipment. The specifications in this agreement, attempt to define the scope and specifications.

However, the onus of providing the appropriate equipment and auxiliaries for successful

commissioning, performance proving and operation, entirely rests with the Supplier.

The scope of work for the machineries and equipments and associated systems covered under the

specifications will include, but not limited to the following;

i. Design, prepare engineering layout, giving necessary details of each and every

station, manufacture, procure and supply including fabrication, assembly, shop

testing and inspection at manufacturer's works/site as required. (according to

specifications etc. given in Annexure I to V forming part of this Agreement)

ii. Providing all labourers, materials and equipment for testing at shop / site, as

required.

iii. All spare parts required for the erection and commissioning

iv. Spare parts required for 24 months of trouble free operation from start of

commercial production.

v. Special tools and tackles required for operation and maintenance, inspection, and

repair of the equipment / systems offered.

vi. Painting, lagging, cladding of new machinery shall be of suppliers scope of work

vii. The specifications are intended to cover the design, engineering layout,

manufacture /procure, supply, erection, testing and commissioning of entire

29

distillery plant equipment, associated systems, electrical distribution system,

necessary piping /supports / valves / instruments, DCS based control &

instrumentation system, necessary structures and supervision of work of

erection, commissioning and civil works.

viii. Supplies and services shall be rendered in conformity with proven engineering

principles, taking into account the current state of the art technology. The

requirements of the contract must be fulfilled in its entirety.

ix. The supplies and services within the scope shall be rendered inclusive of all

appliances and interconnecting arrangements, necessary for installation of all

accessories and for satisfactory operation, maintenance and repair.

x. The scope of supply and services shall include all necessary work and supply of

equipment and material whether mentioned in these specifications or not, but

which are necessary for the satisfactory, reliable, safe operation, maintenance

and required for achieving guaranteed performance parameters.

xi. Any equipment, devices or material even if not included in specifications, but

found necessary for the safe and satisfactory functioning of the unit, shall be

supplied by the Supplier at no extra cost to the purchaser, as though, such

equipment, material or work were originally specified and formed part of the

scope of work.

xii. Design and drawing of machinery foundation, building and all other related civil

works shall be in scope of supplier. Supplier should provide above mentioned

design/drawings duly signed by authorized person to Factory/Federation for

vetting and approval.

xiii. Supervision of all civil work including all machinery foundations and structural

factory and non-factory buildings as detailed in Civil Contractor’s Agreement.

xiv. Supervision of erection and commissioning of all machinery and equipment.

xv. The Supplier shall arrange and obtain all necessary approvals/ statutory

requirements / clearances/ NOCs from respective authorities/ Govt. agencies for

operation and running of the plant. However, wherever necessary the purchaser

shall submit necessary applications alongwith statutory fees.

xvi. Services - Design and Engineering

o Preparation of design calculations and detailed drawings.

o Preparation of load data, coordinating drawings etc. along with

foundation drawing to purchaser for the purpose of approval of design

and construction of machinery foundations

o Preparation of Price Break-up, Billing Schedule, Delivery Schedule, Time

Schedule for preparation of foundations

o Preparation of Bills of Quantity

o Preparation of manufacturing drawings

30

o Preparation of quality assurance and inspection plans and implementation

schedule.

o Preparation of schedule for site testing and commissioning including

system auditing.

o General layout

o Machinery layout

xvii. Plant and machinery shall be under roof except storage warehouse. No other unit

shall be outside in open. Roofing except in non plant machinery will be done by

colour coated sheets with transparent sheets, laouvers etc. as per I.S.

specifications.

xviii. Layout of Distillery with details is enclosed herewith. This layout is tentative and the

dimensions of houses/ sections are tentative. The layout should conform to various

statutory requirements and gudielines of various Act/Statute/Rules.

xix. Air & Effluent treatment Plant with online monitoring system shall be in scope of

supplier as per requirement of Centre and State Pollution Control Boards of India

including statutory approvals from pollution control boards.

xx. Erection & Commissioning

• Inspection of civil work in foundations, trenches and allied jobs.

• Unloading, unpacking, shifting to locations, positioning, aligning and fixing

of equipment which are included in contract

• Pre-commissioning checks.

• Commissioning , testing and trials runs and performance proving

• Completion of documentation and records.

xxi. Statutory Approvals

• Obtaining approvals and all licenses on drawing and designs from local

authorities, as required.

• Requirements of Petroleum and Explosive Security Organisation (PESO)

has also to be fulfilled and license has to be taken for Ethanol storage.

• Arranging all inspection certificate related to IBR from authorties/Boiler

Directorates. However, wherever necessary the purchaser shall submit

necessary applications alongwith statutory fees.

• Arranging inspections and approvals for commissioning of plant electrical

from Local authorities and Chief Electrical Inspector.

• From State/Central Pollution Control Board.

31

xxii. Testing of materials

Testing of materials shall be carried out in Government authorized laboratories

apart from manufacturer’s laboratories at the cost of the seller.

Inspections / Review Meetings

Making the arrangements for periodical and final inspection of all major equipment at

own or sub-contractor’s works.

Attending the periodical review meetings at site or at the agreed locations.

The modernized distillery plant shall be suitable for production of 30 Kilo litre per day of ENA with

Ethanol. The distillery plant shall produce ENA with Ethanol.

2.2 While preparing the delivery schedule, the Seller shall ensure that the machinery and equipment

are delivered in sequence of priority for erection so that the items which are to be erected first as

per erection schedule shall be sent first and with the same order of priority the progress of

delivery shall be maintained thereafter accordingly. It shall be the responsibility of supplier to

supervise the construction of foundations in the same order so that smooth erection work is

carried out.

The said monthly delivery schedule shall also indicate the approximate value of the major

equipments The seller may send some critical items with the written consent of the purchaser

before the due date of delivery. However, if the delivery of any of the item as per delivery

schedule is delayed, the delivery of the subsequent items shall not be held up on this Account.

2.3 The performance of the plant and machinery shall have to be demonstrated as per details given in

Annexure – VI of this agreement.

2.4 Provided further that in case the Purchaser requires any additional items related to the machinery

& equipment or ask for any major changes in the specifications as given in Annexure-I to V

forming part of this Agreement, the Seller hereby agree to make such supplies, additions,

modifications, alterations or changes and the purchaser shall bear the cost of the same.

2.5 The makes of the critical equipments to be supplied by the Seller will be strictly according to the

alternative given in the Annexure VIIIa.

2.6 The Seller shall furnish month-wise (approx.) money requirement towards supply of machinery

and equipment within one month from the date of signing of this Agreement.

2.7 The distillery plant is to be commissioned on the desired date finalized by the purchaser without

any price escalation. The price and date of delivery and commissioning of the machinery is firm.

2.8 The distillery plant & machinery shall be designed, manufactured, supplied erected and

commissioned & performed as per term & conditions of the Bid document comprising Section I &

II.

2.9 The distillery plant shall be erected on the available land/ dismantled and levelled land within the

existing premises. Layout is to be got approved from U.P. Cooperative Sugar Factories Federation

Ltd. or their authorised agency.

2.10 The makes of the critical equipments can be changed on the request of Seller and after approval

of the purchaser.

32

2.11 The annual maintenance contract (AMC) for satisfactory operation and maintenance of distillery

ENA with Ethanol plant for next two years after commissioning of the plant shall be included in

the sellers scope of work. Seller shall ensure that the plant working is smooth and distilliates 30

KLPD ENA with Ethanol. The price for the same is included.

3.0 CONTRACT PRICE

3.1 The Seller agrees to Design, procure, manufacture supply, erect, commissioning and performance

(for two financial years excluding the year of commissioning) of 30 KL per day capacity molasses

based distillery for production of 30 KLPD ENA and 30 KLPD anhydrous ethanol plant on EPC basis

and supervision of construction of foundations and buildings of 30 KLPD distillery ENA with

Ethanol as specified in Annexure I to V annexed to and forming part of this agreement and do

other related works herein mentioned at a total price of Rs............ lakhs (Rupees

............................. only) hereinafter referred to as the ‘Contract Price’ subject to terms and

conditions, hereinafter, provided.

The above price offered will be “F.O.R. destination i.e. site price” according to the specifications

and details given in Annexures _______and includes Ex-works (Ex-Bidders or their sub-contractors

workshop or place of supply loaded on trucks including packing and forwarding charges) price,

necessary facilities, freight to site, all taxes and duties viz. Excise duty, Central/State Sale tax/VAT,

Octori and other leviable taxes/duties (as applicable) and insurance as per the break-up give

below:

Sl.No. Particulars Amount (in lakhs)

i) Basic Price

Ex-works (ex-bidder’s or their sub-contractor’s workshop

or place of supply) price of the plant and machinery in

accordance with specifications & details of Draft

Agreement excluding following

ii) Excise duty iii) Freight to distillery site iv) Packing and forwarding charges v) Insurance vi) VAT/CST and any other taxes/duties, as applicable. vii) Necessary facilities including lagging, painting, material

including primary & final coating as per colour scheme of

purchaser, cost of pipelines etc.

viii) Supervision of Erection and commissioning of plant and

machinery.

ix) Supervision of construction of foundations and buildings x) AMC for two financial years (excluding the year of

commissioning) for successful operation of plant after

commissioning

Total Contract Price 3.1 (i) to (x) above

3.1.2 Total of 3.1 (i) to (x) above : Rs.................

Total contract price Rs. _______Lacs______________________________)

3.2 It is to be clearly understood that the total contract price is Rs....... lakhs

(Rupees ........................ only) inclusive the following:

i) Foundation bolts and packing plates

33

ii) Cost of all other items which are necessary for completing supply of the plant as

per scope of supply.

iii) All other taxes, duties and octroi paid by the Sellers or their sub-contractors on

raw materials, components and other material for their own manufacturer of

finished equipments or part of finished equipments.

iv) Custom duty on imported machinery, equipment, raw material and finished

goods.

v) Freight and insurance costs.

vi) Lagging, first filling of lubricants transformer & turbine oil. Painting materials, cost

of pipeline etc.

Note:

Purchaser shall be entitled for the CENVAT/VAT/Service Tax benefits wherever legally permissible

as per applicable excise provision relating to CENVAT on capital goods and VAT from time to time.

Sellers shall ensure, in time, the requisites from their end to this effect.

3.3 The total contract price amounting to Rs............. lakhs above at 3.1.2 is firm upto satisfactory

performance of the plant and machinery and annual maintenance contract or next two years.

3.4 The total price offered at above is inclusive of the total amount in respect of Central/State Sales

Tax/VAT, excise duty and other taxes which shall be payable by the purchasers from time to time.

The total price offered is also inclusive of single point sales tax/VAT and excise duties at the

destination point, on finished bought out items supplied directly to site from sub-contractors

works. The goods will be sent duly insured by a Insurance Companies regulated by IRA as

mentioned in clause 4.0.

All the above details of taxes, duties and special excise duties actually paid by the Sellers shall be

shown separately for own manufactured items and for bought out items and claimed by the

Sellers from the Purchasers as a reimbursement of the same, in each invoice/bills to be submitted

by the Sellers limited to the amount shown against column no. 3.1 (ii) and (vi). The amount shown

in Seller’s bill for payment of all such taxes, sur-charges and duties will be computed on the basis

of relevant statutory provisions in force on the date of despatch and shall be the actual amount as

paid by the Sellers. The Sellers shall furnish to the Purchasers with their bills excise duty gate pass

in support of excise duty and special excise duty paid.

In order to pass on the CENVAT benefits to the purchaser, the Seller will have to deliver the

transport copy of invoice along with relevant documents to the purchaser as per timely

requirement of Central Excise and Sales Tax/VAT. The Seller shall also provide the relevant

documents to claim VAT benefits as required by concerned authorities. The purchaser shall also

be entitled for service tax credit, if any, in respect of service tax paid by them. The seller shall

supply necessary documents as may be deemed necessary in this regard.

The Sellers shall within one month from the date of finalisation of Agreement furnish the

Purchasers with an indication of the approximate incidence of Central/State Sales Tax/VAT, excise

duty, special excise duties, custom duty, local taxes, tax in relation to goods supplied in execution

of works contract and any other taxes or duties and octroi payable by the Purchasers under the

contract based on the rates prevailing on the date of Agreement. Any changes in Duties/ tax

structure will be on account of seller. Purchaser shall be responsible for payment of taxes such as

VAT, Excise Duty etc subject to the maximum as provided in the price breakup.

3.5 PROVIDED ALWAYS THAT the Purchaser or their authorised representatives shall be shown all

original documents and accounting records in support of excise duties, customs duties on

imported machinery/components and original bills of the sub-contractors for satisfying that the

single point sales tax/VAT, excise duties and special duties as aforesaid has actually been paid to

34

the sub-contractors including taxes and duties charged in bills.

3.6 Provided that not later than 30 days of the date of signing of the Agreement, the Seller shall

furnish to the Purchaser a statement for price breakup in the form of Annexure-VII as per which

the purchaser shall pay to seller.

3.7 Likewise seller shall also furnish to purchaser, Billing Schedule within 45 days of signing the

agreement with details along with month wise cash flow requirement.

3.8 The sale of Machinery and Equipment under this agreement shall be governed by Sales of Goods

Act/VAT Act. ‘C’ forms and all necessary forms required for the concessional sales tax purpose

shall be exchanged between the purchaser and seller.

4.0 INSURANCE

The Contract Price mentioned in clause 3.1.2 is inclusive of the charges for comprehensive risk

insurance of all Machinery and Equipment and other consumables including Transit Insurance.

Machinery and Equipments shall be directly despatched to the Purchaser’s distillery plant site

from Seller/sub-contractors or sub-suppliers respective places of manufacture and despatch and

the transit insurance policy in respect thereof shall be arranged by the Seller at such premium

rates with such insurance company as may be approved by the Purchaser and kept in full force

and effect until commissioning of the said ENA with Ethanol plant

The Sellers shall have the interest of the Purchasers noted upon such policies of insurance. The

insurance policies shall be taken by the Sellers in the joint name of the Sellers and the Purchaser.

If any consignment is received at the place of destination in damaged condition or is lost in

transit, the representative of the Purchaser will take open delivery from the carriers and will give

suitable remarks in the delivery book maintained by the Station Master or other carriers about

the loss or breakage in transit. The representative of the Seller shall lodge claims with the

Railways or other carriers on behalf of the Purchaser in time with a copy to the Sellers Head Office

to enable them to lodge claim with the insurance company. All realisation of claims from the

carrier/railway and insurance company, whether in the name of the Seller or the Purchaser, shall

be to the account of the Seller. The Seller shall supply the replacement of Machinery and

Equipment, goods or parts lost or damaged in transit, free of cost delivered at ‘site’ to the

Purchaser within the time so as to adhere to the date of commissioning i.e. ……….

It shall be responsibility of the Sellers to lodge the claims, if any, with the Insurance Company and

to replace the items of plant and machinery lost or damaged. Such replacement to be done by the

Sellers free of cost delivery at site within stipulated time so as to suit the date of commissioning.

All moneys received against claims shall be to the account of the Sellers. In case of replacement

no amount either in form of price or duty or tax or anything shall be paid to the Sellers, and Excise

Duty, if again paid by the Sellers/their sub-contractors/sub-suppliers on replacement shall not be

reimbursed.

5.0 DELIVERY

5.1 Seller agree to start the supply of Machinery and Equipments, supervise construction of

foundations & buildings and supervise erection and commission of machinery and Equipments

specified in accordance with Annexure-II forming part of this Agreement from ………, so that the

supply of Machinery and Equipment and construction of foundations and buildings is completed

by ………and commissioning of Machinery and Equipment completed by----i.e. the distillery Plant

is made ready for commercial production …….. in which respect time is the essence of the

contract, subject to the terms and conditions of this Agreement.

35

5.2 The Seller shall submit regularly and punctually to the purchaser, with a copy to authorized

agency the monthly progress report in terms of the progress made in connection with items

detailed in Annexures I. Example: The progress of placement of orders for long delivery and

bought out items, submission of drawings and approving of design drawings of machinery

foundations ( by Purchaser architect ) submitted by the supplier’s architect, (appointed by the

supplier) for the execution of the civil works (by the civil contractors ) should be submitted

before 10th of every month from the date of signing of the agreement. This report should also

mention clearly if the progress made is satisfactory and suggestions further to realize the targets

mentioned at clause 5.1 above.

5.3 The seller shall prepare and submit following to the purchaser/authorized agency in consultation

with the first within one month of the date of signing of this Agreement,

a) Finalise the plant (Building) lay out including all allied units, engineering layout to

facilitate the suppliers architect to commence his duties of designing, for the timely

execution of the later subjected to purchaser’s approval.

b) A time schedule for construction of foundations in the sequence required for the erection

of the Machinery and Equipment to ensure commissioning of Machinery and Equipment.

c) A delivery schedule of Machinery and Equipments, the Seller shall ensure that the

machinery and equipment are delivered in sequence of priority for erection so that the

items which are to be erected first as per erection schedule shall be sent first and with

the same order of priority the progress of delivery shall be maintained thereafter

accordingly.

5.4 The seller shall place orders and furnish to the purchasers the order acceptance copies from

respective sub-vendors (on their official letter heads) in case of bought out items for supply

progressively of long delivery items, subject to the approval of purchaser, before claiming the IInd

installment of advance and shall keep the purchaser informed about the same.

5.5 The Seller shall provide to the purchaser load data, coordinating drawings etc. along with

foundation drawing to purchaser for the purpose of approval of design and construction of

machinery foundations to enable the Purchaser to inspect/check machinery foundations

according to schedule referred to therein to ensure commissioning of the distillery plant by

......................

5.6 The foundation drawings of machinery equipments prepared by the Architect of the Seller shall

be vetted by the Purchaser before execution. The seller, with their stamp of approval or

comments, shall return the drawings within 10 days of submission by the Architect of Purchaser.

5.7 The checking of the machinery foundations shall be done jointly by the seller and the purchaser at

distillery plant site.

6.0 The Sellers shall supervise the erection, commissioning & performance work to be carried out to

the satisfaction of Purchasers. Since time is the essence of the contract, Seller shall ensure that

erection work is completed in such a manner that Machinery & Equipment is commissioned

by………………

7.0 VISIT TO WORKSHOP AND INSPECTION:

7.1 The quality and design features and workmanship of the distillery plant and machinery shall be

strictly in accordance with Annexure-I to V forming part of this agreement and standard

36

engineering practices. The Purchaser shall inspect the items, as per inspection procedure laid

down in Annexure – IX & X.

Inspection team will visit the place of manufacture, assembly of the machinery and also Purchaser

plant site and inspect the same. The Seller and their sub-contractors for bought out items shall

offer the plant and machinery for inspection during the course of manufacture as well as before

dispatch. Scheduled visits may be fixed by the Inspection team. The Seller shall give at least 7 days

clear notice to the purchaser and their nominated consultant before the dispatch of the

machinery to the site. In case the Inspection Agency feels that inspection will be delayed before

despatch, they will accordingly send a certificate to the Seller with an instruction to despatch the

material attaching the certificate itself. Such materials will be inspected at site. The Seller shall

supply necessary details of designs with calculations and drawings wherever required by the

inspection agency for the verification of the details of specifications and for the purpose of

inspection as incorporated in the Agreement. Details of items to be inspected and procedure

there of etc. are enclosed as Annexure –IX & X. The purchaser or their Inspection Agency shall

have the right to reject any material or assemblies or sub-assemblies if these are not of the

specified quality and workmanship on the ground that they cannot be rectified.

7.2 The purchaser or their nominee shall be within their rights to bring to the notice of the seller any

deviation observed from the specifications or standard engineering practices and the seller shall

be required to rectify such defects and deviations, if any, at their own cost. Such inspection by the

purchaser or their nominees shall not absolve the seller from their responsibility of supplying the

plant and machinery in accordance with the Annexures and terms of the Agreement. Seller shall

provide the necessary facilities to the inspecting agency for proper inspection and testing of the

equipment at seller’s or his sub-contractors works.

PROVIDED THAT in case of any major change in procedure, the Inspection Agency shall give

sufficient advance intimation to the Seller. The Seller shall also provide inspection facilities

normally available at the plant site for machinery inspection.

7.3 The seller or their sub-contractors shall also satisfy the purchaser and/or their Inspection Agency

that adequate provisions have been made (a) to carry out instructions of the purchaser and/or

the Inspection Agency fully and with promptitude (b) to ensure that parts or materials required to

be inspected are not used before inspection and (c) to prevent rejected materials or parts from

being used.

7.4 Where parts, assemblies or sub-assemblies not approved/passed by the Inspection Agency have

been rectified or altered, such parts, assemblies or sub-assemblies shall be segregated for

separate inspection and approved before being incorporated in the plant and machinery.

7.5 The purchaser or their Inspection Agency shall have the right to give their inspection mark on all

items inspected by them.

8.0 TRIALS

8.1 PROVIDED THAT the water, steam and vacuum trials shall be conducted by the seller, for a period

of thirty days before the commissioning of the Machinery and Equipment after complete delivery

and the erection by the seller to the entire satisfaction of the purchaser.

Before starting the trials the seller shall notify, in writing, the purchaser/authorized agency at

least 30 days in advance to enable them (purchaser) to appoint the required team of personnel,

arrange fuels etc.

37

If the tests are being unreasonably delayed by the seller, the purchaser through a notice require

the seller to make the tests within 30 days of receipt of such a notice from purchaser. The seller

shall then make the test on such day within that period as notified by the purchaser and to that

effect notify the purchaser in writing.

If the seller fails to make the tests within 30 days after receipt of the notice, the purchaser may

himself proceed with the tests. The tests so made by the purchaser shall be at the risk and cost of

the seller and the cost thereof shall be deducted from the contract price. The tests shall then be

deemed to have been made in the presence of the seller and the results of the tests shall be

accepted as accurate.

8.2 On completion of the steam, water and vacuum trials to the entire satisfaction of the purchaser

and to that effect the purchaser furnishes a certificate to the seller that all the Machinery and

Equipment mentioned in Annexure I to V have been inspected and approved by the Inspection

Agency, delivered as per detailed part list of material referred to above, erection and trials have

been conducted satisfactorily under the supervision of seller in accordance with the terms and

condition of the agreement.

8.3 PROVIDED THAT if, before the performance trial as stipulated under clause 9.0 and its sub-

clauses, the distillery is operated continuously for 7 days satisfactorily and has produced

commercial ENA and Ethanol for seven consecutive days, the plant and machinery will be deemed

to have been taken over by the purchaser but such taking over shall not absolve or relieve the

Seller from fulfilling the guaranteed performance as provided by Clause 9.0 & its sub-clauses.

9.0 PERFORMANCE TRIAL AND GUARANTEE:

9.1 The seller hereby guarantee:

a) That all the Machinery and Equipment are supplied as specified in Annexure I to IV

forming part of this Agreement.

b) The capacity and efficiency of the Machinery & Equipment supplied by the Sellers have to

be achieved after successful running of three month from the start of the operations, on

any seven consecutive full working days,

i) Minimum 30 kilo litre per day of ENA production for seven consecutive days is

achieved.

ii) Minimum 30 kilo litre per day of Ethanol production for seven consecutive days is

achieved.

iii) The plant should produce ENA of not less then 96% purity and ethanol not less than

99.9%.

The performance parameters shall be achieved per 24 hrs. which is a basic requirement.

All performance parameters as mentioned in Annexure-VI need to be achieved.

c) That all the machinery and equipment will be brand new of latest design and state of art

technology and first class material and workmanship. Any part found defective within two

financial years (excluding year of commissioning) of the commissioning of the plant or

date of performance trial whichever later, it shall be replaced fully or satisfactorily

rectified by the seller free of cost. In this effect the purchaser shall retain 5% (five per

cent) of total contract price as at clause 3.1.2.

38

d) Entire Machinery and Equipment shall perform to establish the parameters detailed,

under Annexure-VI (Performance Parameters.) In effect of the same the seller shall issue

to the purchaser bank guarantees as detailed at 16.1.(iv)

9.2 To get the above performance guarantee released, the seller shall conduct the performance tests

as per terms of agreement. The Purchaser shall give twenty days clear notice to the Seller for

witnessing the performance trial. The performance trial should be conducted in the presence of

representative of:

1. Purchaser

2. Seller

3. Uttar Pradesh Coop. Sugar Factories Federation Ltd.,

4. National Federation of Coop. Sugar Factories Limited, New Delhi

5. National Sugar Institute, Kanpur.

6. Authorised Agency.

Out of the said five authorized representative minimum three of them shall be necessary to form

quorum for the said committee to conduct the performance trial.

The above said committee would tabulate the results achieved during the trial period of seven

consecutive days for the Machinery and Equipment indicating clearly whether performance has

been achieved or not (reference format is given under Annexure-XII (Performance Certificate).

9.3 If the trials referred to in clause 9.2 are completed according to Clause 9.1(b) and to the

satisfaction of the representatives mentioned above, or in their absence to the satisfaction of

Committee constituted of persons mutually agreed upon by the purchaser and the seller, a

certificate to that effect shall be issued by the purchaser to the Seller. On furnishing of such a

certificate by the purchaser, the Machinery and Equipment shall be deemed to have achieved the

guaranteed performance.

9.4 The performance trial shall be given in the first year after three months of the start of commercial

production for the process parameters.

9.5 If the purchaser fails to make necessary arrangements including the supply of molasses, fuel and

other consumables even in the second year after the date of commissioning, the Machinery and

Equipment will be deemed to have been taken over by the purchaser and the trial will be

presumed to have been performed in accordance with the standards laid down in the Agreement.

9.6 The capacity and efficiency of the Plant & Machinery shall be deemed to have been fulfilled if

after one month from the start of distillation operation, the aforesaid performance is achieved on

each day during seven consecutive days with all the items of machinery and equipment of

distillery plant working as per capacities and efficiencies stipulated in Annexure –VI

(Performance Parameters).

Note: Achievement of all performance parameters as given in Annexure—VI are essential for

final approval of performance trial.

10.0 PURCHASER’S RESPONSIBILITIES:

a) The purchaser shall handover the site for installation of the plant within 30 days from the date of

agreement.

39

b) The purchaser may, on the request of seller, provide suitable area for site fabrication of items

provided that the details of essential fabrication works to be done at factory site shall be

furnished by the seller to the purchaser well in advance.

c) Timely approval of layout, drawings, PERT/CPM, price breakup, delivery schedule, payment

schedule etc. subject to timely submission by the Seller.

d) The purchaser shall provide an electricity metered connection for site fabrication, in accordance

with above, for which a separate energy meter will be installed by the purchaser so that the seller

pays to the purchaser the actual cost of electricity consumed for site fabrication purpose.

e) The purchaser shall provide adequate water supply free of cost to the seller at factory site. The

necessary pipeline connection shall be arranged by the supplier.

f) The purchaser shall provide, on cost electricity for start up of machinery and equipment for the

distillery plant.

g) The purchaser shall pay the required statutory inspection or other fees and charges payable

under the claims of any Act or Regulation in respect of the installation; operation or use of

machinery and equipment but the follow-up-work to get the approval is to be done by the Seller

for which they would be solely responsible. It is clarified that the Seller shall also be responsible to

submit desired application timely to the concerned authority and to obtain the desired certificate.

Purchaser will extend all cooperation in this respect.

h) The purchaser shall obtain from concerned authorities, necessary clearance in respect of water,

effluent disposal, layout of factory buildings and any other matter related to this plant and pay

necessary fees. For such purpose, the seller of every group shall extend necessary assistance

wherever required.

i) To arrange fuel for boiler required for trials and commissioning.

j) The purchaser shall arrange adequate supply of molasses during the performance trial.

k) The purchaser shall provide ‘C’ forms and all necessary forms required for the concessional sales

tax purpose.

l) The purchaser shall provide all other agreements viz. Civil Contractor Agreement, Erection and

Commssion Contractor Agreement and Plant Operation & Maintenance Agreement to the Seller.

11.0 SELLER’S RESPONSIBILITIES:

a) To get approved by authorized agency after submission by seller (within 30 days of

signing of the agreement) drawings/arrangements including surface calculation for

fermentors, boiler, T.G set layout drawings, layout for boiler. Plant with rating & make of

each equipment as detailed in inspection procedure. (Annexure-IX). The seller will get all

drawings approved from the purchaser within 60 days.

b) Within 30 days of the signing of the contract, the seller shall provide the equipment-wise

break-up prices for major items of equipments mutually agreed between purchasers &

sellers. The quarterly billing schedule should also be submitted within 45 days of signing

of this contract. The seller will get price break-up and billing schedule approved from the

purchaser within 60 days.

40

c) Within 30 days from the date of receipt of first advance payment, the seller shall hand-

over the list of basic tools, tackles and stores needed for the maintenance of the distillery

Plant and machinery to be used by the Purchaser.

d) The seller undertake to hand-over within 30 days from the date of signing of this

Agreement, a time schedule of deliveries relating to major equipment’s and erection

work as detailed at Annexure -VII which if adhered to, will enable completion of erection

and putting into operation of the distillery by-----. The seller will get delivery schedule

approved from the purchaser within 60 days.

e) The seller shall attend monthly and fortnightly site meetings as required from time to

time to review the total work progress in respect of supply to ensure the commissioning

of the entire Machinery and Equipment by the stipulated date of ……….

PROVIDED FURTHER THAT if, before or during the time of reviews, any extension of time

is granted by the purchaser as per “Force Majeure Clause”, the same shall be taken into

account.

f) The Seller undertake to hand-over to the purchaser 6 copies of the drawings and

maintenance manuals with description and detailed instruction as per Annexure—XI

attached herein.

g) A PERT/CPM/Composite bar chart shall be finalised, with the mutual consultation

between the Purchaser and Seller and authorized agency, within 45 days after singing of

this agreement. Thereafter, before 10th day of month, necessary details shall be furnished

by the Seller to the Purchaser for the preparation of revised PERT/CPM

network/composite bar chart if necessity arises after consent of both the seller and

purchaser/authorized agency. The seller will get PERT/CPM/Composite bar charts

approved from the purchaser within 60 days.

h) The seller shall furnish to the purchaser, before 30 days of starting the despatch of

Machinery and Equipments finalised by mutual consent of seller & purchaser/ authorized

agency, an insurance coverage by a insurance company regulated by IRDA for the transit

safety of equipment from place/s of concerned manufacturer/s to the purchaser site at

The Kisan Sahakari Chini Mills Ltd., Sathiaon, Uttar Pradesh.This insurance coverage shall

be valid till 30 days of receipt of the entire Machinery and Equipment at Site.

i) The seller shall place orders shall place orders for bought out long delivery items and the

order acceptance by the concerned party on whom the orders are placed to the

satisfaction of the purchaser within 45 days of signing of agreement. Seller shall furnish to

the Purchaser photostate copies of unpriced purchase orders. If the purchaser finds that

the orders placed are not as per specifications then necessary modifications in their

orders has to be revised as per specifications by the Seller.

m) The seller shall adhere to schedules, submission of drawings, manual and other

documents as mentioned in Annexure XI.

n) The seller shall ensure that all the major and important machinery items, equipments,

plant and machinery dispatched from the Sellers works/their sub-contractors works are

encased in packing boxes to prevent from any losses, camage etc.

o) The Sellers shall within one month from the date of finalisation of Agreement furnish the

Purchasers with an indication of the approximate incidence of Central/State Sales

Tax/VAT, excise duty, special excise duties, custom duty, local taxes, tax in relation to

goods supplied in execution of works contract and any other taxes or duties and octroi

41

payable by the Purchasers under the contract based on the rates prevailing on the date of

Agreement.

p) The Sellers shall provide comprehensive risk insurance of all Machinery and Equipment

and other consumables including Transit Insurance.

12.0 PATENT:

Patent and/or Copyrights

The Seller shall hold and save the purchaser, its officers, agents, servants and employees from

liability of any nature or kind including costs and expenses for or on account of any copyright or

uncopyright, composition, secret processes, patented or appliance unpatented, articles or

manufactured or used in the performance of this contract including their use by the Purchaser

unless otherwise specifically stipulated in this Agreement.

In the event of any claim or demand being made or action being brought against the purchaser

for infringement of patent in respect of any machine, plant used or supplied by the Seller under

this Agreement or in respect of any method of using or working by the purchaser or such

machine, plant or thing, the Seller will indemnify the purchaser against such claims or demand

and all costs and expenses arising from or incurred by reason or such claim or demand.

PROVIDED THAT the purchaser shall notify in writing the seller immediately if any claim is made

and that they shall be at liberty, if they so desire with the assistance of the purchaser, if required,

but at the Seller’s own expenses, to conduct all negotiations for the settlement of the same or

any litigation that may arise there from; and

PROVIDED THAT no such machine, plant or thing shall be used by the purchaser for any purpose

or in any manner other than that for which they have been supplied by the Seller as specified in

this Agreement.

13.0 FORCE MAJEURE:

The right of the seller to proceed with the work shall not be terminated as provided in Clause 21

because of any delay in the completion of the work due to unforeseen causes beyond the control

and without the fault or negligence of the Seller or their sub-contractors including (but not

restricted to) act of God or Public, enemy, action of Government in its Sovereign Capacity, floods,

epidemics, quarantine, strike, lock-outs, fires, explosives, accident, civil commotion, riots etc. In

the event of any of the aforesaid contingencies, unusual or extraordinarily prolonged, the

Purchaser will be promptly kept informed by the Seller by FAX/E-Mail followed by Confirmation in

writing through a registered letter with AD, with documentary proof within 10 days of the

commencement and completion of force majeure circumstances. This force majeure clause shall

also apply to sub-contractors.

a) Force majeure clause shall be applied only to the machinery equipment fall in the period

as per delivery schedule.

b) This clause shall not be applicable if an order is placed by the seller at the time of buying,

the sub-supplier factory/workshop is under force majeure condition. c) Any loss/damage on account of delay in delivery of Cogeneration Plant and equipments

beyond and period of delivery schedule due to force majeure will be borne by the seller. d) Extension of Time – Any period within which the seller shall, pursuant to this Agreement,

complete any action or task, shall be extended by the Purchaser if satisfied, for a period

42

equal to the time during which the Seller was unable to perform such action as a result of Force Majeure.

e) Measures to be taken – Seller affected by an event of Force Majeure shall take all

reasonable measures to remove such Seller’s inability to fulfil its obligation hereunder with a minimum of delay. The parties shall take all reasonable measures to minimize the consequences of any event of Force Majeure.

14.0 TERMS OF PAYMENT :

The purchaser shall pay the contract price in the following manner:-

14.1 1st advance 10% (Ten percent) of the Basic Price amounting to Rs......... lakhs (Rupees

...................................... only) will be paid within 10 days of signing of the Agreement subject to

furnishing a bank guarantee of any Nationalised/Scheduled Bank for the said amount by the

purchaser in the format detailed at Annexure-XIII ( Draft of bank guarantee for I and II advance).

The advance given shall carry interest @ 12% per annum on reducing balance from the date of

issue of cheque/bank draft till the progressive adjustment in the bills.

14.2 IInd advance 10 % (Ten percent) of Basic price amounting to Rs........................ lakhs (Rupees

............................................. only) will be paid within 60 days (Sixty Days) of signing of the

Agreement subject to furnishing of a bank guarantee of any Nationalised/ Scheduled Bank by the

Seller for the said advance in the format detailed at Annexure—XIII (Draft of bank guarantee for I

and II advance) on fulfilling the following obligations by the Seller. The advance given shall carry

interest @ 12% per annum on reducing balance from the date of issue of cheque/bank draft till

the progressive adjustment in the bills. However, if the seller fulfills his contractual obligations,

the release of above advance can be preponed accordingly.

a) Submission of drawings and layout of distillery by seller and approval of the same by

purchaser as per clause 11.0 (a)

b) Proof of placement of order of bought out long delivery items and the order acceptance by

the concerned party on whom the orders are placed to the satisfaction of the purchaser, for

the following items-

a) Complete Incernation boiler plant with mounting and auxillaries.

b) Turbo alternator set

c) Diesel set of 250 KW capacity.

d) Fermentation and distillation equipments.

The proof of order and acceptance by the parties for supplying long delivery items should

indicate clearly the items of order placed on them with major technical specifications,

agreed date of delivery and should also confirm that the said items are for the Kisan

Sahkari Chini Mills Ltd., Sathiaon, Uttar Pradesh only. The above proof need not contain

the commercial aspects of the items concerned.

c) Submission of Price Break-up, Delivery Schedule of machinery and Eqquipment, Time

Schedule of construction of foundation and approval of the same by the purchaser.

d) Submission of Billing schedule as per clause 11.b and approval of the same by the purchaser.

e) Complying all other contractual obligations which have become due upto that time.

43

f) A utilization certificate signed by Chief Executive Officer of the Seller for the advance paid as

per clause 14.1 that the said advance has been utilized exclusively for purchase of machinery

and equipments for Sathiaon distillery. Seller has also to provide documentary proof to the

satisfaction of the Purchasers that the said advance had been utilised exclusively for Purchase

of machinery & equipment.

14.3 All the above instalments of advance payment shall be utilised by the Seller for the purpose of

procurement of materials/equipment required for the said Machinery and Equipment only. The

seller shall produce an utilisation certificate of the second advance, within 30 days of receiving it,

for placement of orders of all bought out items as envisaged in clause 14.2(b). They shall also

furnish the proof and confirmation by the sub suppliers of seller with details mentioned as at

14.2(b) above, in respect of bought out items.

If the Seller fails to receive payment of any instalment(s), of any advance for non-compliance of

any contractual obligation on their part, the seller shall not be entitled to any extension of time,

for supply of equipment for making the Machinery and Equipment ready for commissioning by

……….

The bank guarantee referred to at 14.1 to 14.2 above shall be automatically adjusted and get

reduced with the progress of delivery of materials to the extent of total value of Machinery and

Equipment related items despatched by the seller upto that time.

14.4 The sellers EMD will be converted in to security deposit which is 5% of contract price. The balance

amount of Security deposit shall be deducted from the bills on prorate basis.

14.5 After adjusting proportionate amount of advances balance 80% (Eighty percent) of the contract

price as mentioned in clause 3.1.2 including 100% excise duty and sale tax actually paid by seller

and adjusting proportionately amount of interest as per clause 14.1 & 14.2 and balance security

deposit as per clause 14.4 shall be paid to the seller. Following documents are to be presented by

the Seller with the invoice;

i) Inspection report of the Inspection Agency in respect of items which are required to be

inspected before dispatch.

ii) Invoices, dispatch list and Railway Receipt/ goods receipt to be presented by the seller

against full part of the machinery supplied. In every invoices, the seller shall give

reference of the detailed billing list against each items of Machinery and Equipment

supplied.

iii) Excise duty, invoices and gate pass showing the actual amount of excise duty and special

excise duty and paid on all bills for base price so as to ensure the purchaser their due to

MODVAT/CENVAT/VAT benefits.

Any wharfage or demurrage attributable to the seller shall be borne and payable by the

seller and shall be the responsibility of the seller only. In case the machinery is

transported by road, the same shall be duly insured before transportation.

14.6 5% (Five percent) of the contract price retained as security deposit provided in clause 3.1(i) shall

be paid to the seller after 6 months of the successful performance of the distillery machinery

subject to the achievement of performance parameters as per Annexure—VI subject to

deductions to be made, if any under section 22.

14.7 The seller shall not sell or divert any material, sub-assemblies, machinery and equipment meant

for the distillery Plant of the Purchaser, after the same have been inspected by the Purchaser,

44

or an authorised representative of the Purchaser, under any circumstances, without prior

written consent of the purchaser as per terms of this Agreement.

14.8 The Contract Price as at 3.1.2 is firm and holds goods till the commissioning of distillery Plant.

No price escalation will be given.

In case the sellers fail to supply and delivery all the said equipment and construct foundations

and buildings within the time agreed herein as per Annexure –I to IV, the Sellers shall be liable

to pay to the purchasers interest at the rate on PLR of State Bank of India on the amount of

unadjusted amount paid to the Sellers reckoned from the stipulated date of completion of

delivery of the said equipments as specified in Annexure-I to IV, the date of payment in respect

thereof is made to the sellers by the puchasers then interest at bank lending rate shall be paid

by the sellers to the purchasers from the date of payment as aforesaid is made till the date the

material or equipment concerned is received at site.

14.9 All taxes & duties such as excise duties, Central Sales Tax/VAT etc. are to be paid at actual as

charged in Invoices & proof of payment is furnished subject to the maximum amount as

specified in clause 3.1 (i) & 3.1 (vi)

14.10 The advance given under clause 14.1 and 14.2 shall carry interest @ 12% per annum on

reducing balance from the date of issue of cheque/bank draft till the progressive adjustment in

the bills under clause 14.5. The date of adjustment of bills means the date on which the duly

inspected machinery / equipment / material is received at site.

15.0 PENALTIES

15.1 To secure the contractual obligations under this agreement, the seller shall be liable to pay the

following penalties, if the sellers

a) Fail to deliver any or all the machinery & equipment within the delivery scheduled time

specified in the contract, they shall pay liquidated damages by an amount equal to 0.25%

(Quater per cent) per week or part thereof, of the contract price of any or all equipments but

not exceeding 5% (Five percent) of the contract price mentioned as at clause 3.1.2

b) Fail to supervise the construction of Foundations & Buildings as per scheduled dates. The seller

shall be liable to liquidated damages to purchaser equal to 0.25% per week subject to the

maximum of 5% (Five percent) of supervision charges provided in clause 3.1.2

c) Fail to supervise the erection & commissioning as per scheduled dates. The seller shall be

liable to liquidated damages to purchaser equal to 0.25% per week subject to the maximum of

5% (Five percent) of supervision charges provided in clause 3.1.2

16.0 BANK GUARANTEE

16.1 To secure the contractual obligations as per this agreement the seller at their own cost shall

furnish to the purchaser, the following bank guarantees, by a Nationalised bank. All the

guarantees shall be in the formats enclosed as Annexures XIII , XIV and XV respectively.

(i) A bank guarantee against receiving the first advance of 10% of the Basic price amounting

to Rs........... lakhs (Rupees ....................................... only). This guarantee will be adjusted

and reduced with the progress of supply of Machinery and Equipment after written

consent of purchaser. This guarantee shall be furnished within 10 days of signing the

agreement. This guarantee will be adjusted and reduced with the progress of supply of

Plant and machinery after written consent of purchaser. The advance given shall carry

45

interest @ 12% per annum on reducing balance from the date of issue of cheque/bank

draft till the progressive adjustment in the bills.

(ii) A bank guarantee for receiving the second advance and on fulfilling the obligation

entioned at 14.2 (a), (b), (c) ,(d) & (e) (within 60 days from the date of signing of the

agreement) for 10% of the Basic price amounting to Rs..............lakhs (Rupees

..................................... only). This guarantee will be adjusted and reduced with the

progress of supply of Plant and machinery after written consent of purchaser. The

advance given shall carry interest @ 12% per annum on reducing balance from the date of


(iii) A bank guarantee within 30 days of receiving the above Ist advance or start of delivery of

machinery & equipment whichever is earlier for 5% (five percent) of total contract price

mentioned at clause 3.1.2 amounting to Rs. ______lacs (Rs. ________________lacs). This

guarantee shall be against timely delivery of machinery & equipment This guarantee will

be valid upto 6 months after the schedule date of completion of supply & commissioning

of entire machinery and equipment.

In the event of non-submission of delivery and commissioning guarantee, the purchaser

shall deduct from all bills an equivalent amount of 5% of Gross Amount, till such time the

guarantee is furnished , the amount so deducted from bill shall be refunded after receipt

of guarantee.

(iv) A bank guarantee on or before 150 day of signing of the agreement for 5% (five percent)

of the total contract price mentioned at clause 3.1.2 amounting to Rs……………lakhs

(Rupees……………………………….only). This guarantee shall be in respect of guaranteed

performance of machinery and equipment as detailed at Annexure I to IV) and shall be

valid upto 60 days after the end of 24 months from the schedule date of commissioning.

In the event of non submission of the bank guarantees for performance the purchaser

shall deduct from their all bills an equivalent amount of 5% of gross amount till such time

the bank guarantees are furnished ,the amount so deducted from bill shall be refunded

after receipt of guarantee.

16.2 If the seller shall abandon this contract or otherwise fail to supply and deliver the Machinery and

Equipment within the scheduled period or any extension thereof granted by the purchaser, or if

the work or any part thereof is taken out of the seller's hands under Clause 13.0 and in any such

case the seller shall refund to the purchaser within 30 days of demand such part of the advance

payments there under made to them. The purchaser shall have the right to proceed in any

manner, as deemed fit, to protect their interest.

16.3 The bank guarantee or guarantees required to be furnished by the seller under the provision

hereof to secure establishment of performance parameters of Machinery and Equipment

supplied by them or for any other purpose under the provisions hereof shall be in the form of the

purchaser, as at Annexures –VI , which form(s) shall invariably include the provision that the

decision of the purchaser as to whether there has been any loss or damage or default and or

negligence on the part of the seller will be final and binding on the guarantor, that the right of the

purchaser shall not be affected or suspended by reason of the fact that any dispute or disputes

have been raised by the seller with regard to their liability or that proceedings are pending before

any tribunal, arbitrator(s) or court with regard thereto or in connection therewith, that the

guarantor shall pay to the purchaser the sum under the guarantee(s) without demur on first

demand and without requiring the purchaser to invoke any legal remedy that may be available to

them, that it shall not be open to the guarantor to know the reasons of or to investigate or to go

into the merits of the demand or to question or to challenge the demand or to know any facts

46

affecting the demand or to require proof of the liability of the seller before paying the amount

demanded by the purchaser under the guarantee(s). In case of invocation of any bank

guarantee/s the purchaser. The invocation letter need to be counter signed by the Managing

Director, Uttar Pradesh Coop. Sugar Factories Federation Ltd., 9-A, RanaPratap Marg, Lucknow –

226 001

16.4 The bank guarantee or guarantees required to be furnished by the Sellers under the provisions

hereof to secure the performance of the Plant, equipment and machinery supplied by the Seller

or for any other purpose under the provisions hereof shall be for such period as may cover

establishment of performance parameters respectively as stipulated under the Agreement. If,

however, the period of Agreement is extended due to force majeure or Seller not fulfilling their

obligations under the Agreement or for any other reasons whatsoever, Seller shall have such

guarantees extended upto the corresponding extended period. Failure of the Sellers to do so will

amount to a breach of the contract and in no case the extension of the period of the contract

shall be construed as waiver of the right of the Purchasers to enforce the guarantee.

16.5 All guarantees will be irrevocable except with the written consent of the purchaser.

The Bank guarantee required to be furnished by the Sellers under the provisions hereof to secure

the advance payment or bank guarantee to secure the timely delivery of machinery or the bank

guarantee for any other purpose under the provisions hereof shall be in the form (s) approved by

the purchasers which form (s) shall inter-alia invariably include the provisions that the decision of

the purchasers as to whether there has been any loss or damage or default and /or negligence on

the part of the sellers will be final and binding on the guarantor, that the right of the purchaser to

recover from suspended by reasons of the fact that any dispute or disputes have been raised by

the Sellers with regard to their liability or that proceedings are pending before any Tribunal

Arbitrator(S) or Court with regard thereto or in connection therewith, that the guarantor shall

pay to the Purchasers the sum under the guarantee without demur on first demand and without

requiring the purchasers to invoke any legal remedy that may be available to them that it shall

not be open to guarantor to know the reasons of or to investigate or to go into the merits of the

demand or to question or to challenge the demand or to know any facts affecting the demand or

to require proof of the liability of the Sellers before paying the amount demanded by the

purchaser under the guarantee (s) and that the guarantee shall be invoked only when the

invocation letter is signed by the Purchasers, countersigned by the Managing Director, Uttar

Pradesh Coop. Sugar Factories Federation Ltd. The guarantee required to be furnished by the

sellers under the provisions hereof to secure the advance payment, performance of expansion of

Plant & Supervision of timely erection, the guarantee or any amount due to the Purchaser shall

not be affected for any other purpose under the provisions hereof shall be for such period as may

cover the period of supply, or the guaranteed performance respectively as the case may be, as

stipulated under this agreement and shall also provide a minimum of three months invocation

period after expiry of date of validity of the guarantee. If, however, the period of this agreement

is extended under provisions hereof or due to Sellers not fulfilling their obligations under this

agreement, the Sellers shall have such guarantees extended upto the corresponding extended

period at their cost and in no case the extension of the period of the contract shall be construed

as waiver of the right of the Purchasers to enforce the guarantees.

17.0 PACKING MATERIALS

Since the cost of packing materials will be borne by the Purchaser, all containers (including

packing cases, boxes, tins, drums and wrapping, etc.) in which machinery and equipment and

stores will be supplied shall be considered non-refundable to the Seller.

18.0 EXCESS MATERIALS

47

Not to hamper the erection work, the Seller may bring on the site materials such as piping, valves

fittings, consumables, cables, and wires, hardwares, insulation materials, refractory bricks,

lubricants, paints, electrodes, gases, emery papers, kerosene oil, grease, cotton waste, asbestos

rope, red/white lead, shims etc. for completion of work as per this agreement. Such material as

are found surplus after completion of erection shall be treated as the property of Seller and shall

be taken back with prior approval of the Purchaser. Any material including tools & tackles etc.,

brought by the seller at the site and not paid for by the purchaser can be taken out by the Seller

after the Purchaser’s approval.

19.0 ARBITRATION

If at any time any question dispute or difference whatsoever shall arise between the mills and E.C.

or any person claiming under them upon or in relation to or in connection with this agreement

accept as to matters the decision for which has been specifically provided, either party may

forthwith give to the other notice in writing of the existence of such question, dispute or

difference and the same shall be referred to the arbitration of the Sole Arbitrator namely Principal

Secretary/Secretary, Sugar Industry and Cane Development, Govt. Of Uttar Pradesh

The award of the Sole Arbitrator shall be final and binding on the parties. This submission shall

deemed to be submission to arbitration with in the meaning of the Arbitration and Conciliation

Act 1996 and the rules made thereunder or any statutory modifications or re-enactment thereof

for the time being inforce.

The Arbitrator may from time to time with the consent of the parties enlarge the time for making

and publishing the award work under the agreement shall , unless the arbitrator otherwise

directs, continue during the Arbitration proceedings. The place of arbritaration shall be Lucknow.

20.0 TRANSFERABILITY OF THE CONTRACT

Either party shall not transfer their right and obligations arising out of or in relation to this

Agreement except with the written consent of the other party.

21.0 NEGLIGENCE OF THE SELLER

If the Seller shall neglect to manufacture or supply the all plant, machinery and equipment and

factory buildings with due diligence and expedition or refuse or neglect to comply with any

reasonable orders given to them in writing by the Purchaser in connection therewith, the

Purchaser may give notice intimating to the Seller to make good within a reasonably specified

time, the failure, neglect or contravention complained of, and if the seller still without reasonable

cause fails to comply with the notice within the time specified in the notice to be reckoned from

the date of receipt of notice by the Seller, the Purchaser may take over the work of manufacture

and supply of the Machinery and Equipment as a whole or in part out of the seller’s hands and/or

may give it to another person on contract at a reasonable price and are entitled to recover any

excess cost thus incurred by the purchaser or make it good from any bills or dues of the seller

pertaining to this Agreement or recover such amount from the Seller.

22.0 MAINTENANCE / WARRANTY

22.1 The period of warranty shall be twenty four months from the date of start of commercial

production. All distillery Machineries and Equipments shall be deemed to be under

maintenance/warranty period and the Seller shall remain liable to rectify/replace any Machinery

and Equipment or parts thereof, such may be found to be defective or below the rated capacity

under proper use and arising due to faulty design, materials or workmanship during the warranty

period. The Purchaser shall give the Seller notice in writing setting out the particulars of the

defects or failures and the Seller shall thereupon make good the defective or underrated

48

equipments or replace the same free of cost to make it comply with the requirements of the

Agreement. If the Seller fails to do so within a period of 10 days so as to reduce the production

loss to the minimum as required by the Purchaser, the Purchaser may rectify/replace at the cost

of the Seller the whole or any portion of Machinery and Equipment, as the case may be, which is

defective or under rated or fails to fulfil the requirements of the Agreement and may recover the

actual cost thereof from the Seller or adjust the same from any balance payment to be made to

the seller or adjust it against the amount of security deposit. The Purchaser shall also have the

right to charge an additional amount upto maximum of 50% of the actual cost of replacement.

Such rectification/replacement shall be carried out by the purchaser within as short a time as

possible and at a reasonable price and under advice to the seller. In case of such

rectification/replacement by the purchaser, the seller shall be liable to pay the purchaser the

whole cost of such rectification/replacement done and The Purchaser shall also have the right to

charge an additional amount upto maximum of 50% of the actual cost of replacement the

defective equipments on being replaced shall be taken away by the seller at their own cost. The

purchaser shall have the right to operate the Machinery and Equipment after the commissioning

date except that this shall not be considered to permit operation of any part which may be

materially damaged by such operation before any required rectification or alteration have been

carried out.

22.2 If it becomes necessary for the seller to replace or renew any defective part of the machinery

under this clause, the provisions of the first paragraph of this clause shall apply to the parts of the

machinery and equipments so replaced or renewed until the expiration of six months from the

date of such replacement or renewal or until the end of the aforesaid maintenance period of two

crushing seasons, whichever is later.

22.3 The rectification of new parts will be delivered F.O.R. Purchaser’s factory site. The Seller shall also

bear the cost of rectification/replacement carried out on their behalf by the purchaser as

mentioned above at the plant site. At the end of the maintenance period, seller’s liability shall

cease. In respect of machinery and equipment not covered by the first paragraph of this clause,

the purchaser shall be entitled to the benefit of any guarantee given to the seller by the original

suppliers of the manufacturer of such machinery and equipment. However, in case of diesel set

the maintenance period shall be reckoned from the actual date of commissioning of the said

equipment.

22.4 The responsibility of the seller for rectification/replacement under this clause shall extend to the

actual cost of rectification/replacement of the defective items of machinery and equipment and

shall not be in any way be deemed to be limited to the amount of performance guarantee and

security deposit. The Security Deposit (after deducting the cost of repair/replacement if any of

the machinery/equipment of the expansion of plant carried out by the Purchaser during the

warranty period) with the Purchaser shall be refunded by the Purchaser to the Seller within 30

days of expiry of the warranty period.

22.5 The seller shall shall operate and run the distillery with their own staff for a period of twenty

four months from the date of start of commercial production of the plant .

23.0 FOREIGN EXCHANGE

Any foreign exchange required for import of raw materials or equipment shall be arranged by the

seller. Non-availability of foreign exchange shall not entitle the seller any extension of time for

delivery of the Machinery and Equipment.

24.0 GENERAL LIGHTING

49

Electricity power for general lighting of the factory premises shall be provided by the purchaser

free of cost to the seller. However, the power required for fabrication & erection shall be

provided by purchaser on actual cost basis.All necessary cables for power connection including

the tubes , bulbs ,fixtures etc., shall arranged by the supplier on their own cost.

25.0 RIGHTS UNDER THE AGREEMENT

Unless otherwise specifically agreed, any concession shown by the parties to the Agreement to

one another shall not prejudice their individual rights under this Agreement.

26.0 GROUNDS ENTITLING THE SELLER FOR EXTENSION OF TIME FOR DELIVERY OF THE MACHINERY

AND EQUIPMENT

The seller shall not be entitled to any extension of time mentioned in Clause 5.1 for any reason

whatsoever except the following:

26.1 If the purchaser expressly in writing for the supply and/or execution of the work by the seller to

be suspended for a substantial period of time for no fault of the seller, the seller shall be entitled

to a reasonable extension of time.

26.2 If the purchaser fail to fulfill the responsibility as detailed at clause 10.0 for a substantial period

the seller shall be entitled to a reasonable extension of time.

26.3 If the purchaser fails to make financial arrangements as detailed at Clause 14.0 for making

payments for a substantial period, the seller shall be entitled to a reasonable extension of time,

provided the seller have complied with all contractual obligations which have become due upto

that time.

26.4 The seller shall be entitled to a reasonable extension of time due to Force Majeure Clause 13.0 of

this Agreement.

26.5 If the purchaser fail to make payment of Ist and IInd advance to the seller within the time

stipulated in this agreement and the seller have fulfilled all their due contractual obligations, the

extension of time as may be mutually agreed upon will be granted to the seller by the purchaser.

27.0 POWER TO CLOSE WORK

27.1 If at any time after signing this agreement, the Purchaser shall, in order to comply with any

directives of the Government of Uttar Pradesh not require the whole or any part of the work

relating to designing, preparing engineering lay out, manufacturing, procuring, supplying of the

proposed said distillery Plant under the terms of this agreement , to be carried out, the purchaser

shall give notice in writing of the fact to the sellers who shall have no claim to any payment by

way of compensation or otherwise on account of any profit or advantage which they might have

derived from the execution of the said work in full but which they could not derive in

consequence of the giving up of the work before completion. The sellers shall be paid at contract

rates for the full amount of work, any labour and material collected at site or arrangement made

for execution of the work which could not be utilised either fully or partially on the work on

account of the giving up of work as aforesaid. Where partial utilisation of material and

arrangements as aforesaid have been made, the payment will be made in proportion to the value

of the work done to the satisfaction of the purchaser to the value of the whole work covered by

the contract.

50

In the event of the closing of the work as above the sellers undertake to refund within 120 days

all outstanding unutilised and unadjusted amount of the advance payment, if any, thereafter with

interest at the lending rate of banks prevailing at that time.

27.2 Termination of Contract

The Purchaser reserves the right to terminate the whole or part of this Contract due to any or all the following conditions :

27.2.1 If the Seller assigns the contract, or sub-let the whole of the Contract without the consent of the Purchaser and Sellers has failed or refused to take remedial steps, or the Purchaser shall certify that the Sellers:

a) Has abandoned the contract, or

b) has without reasonable excuse suspended performance of the contract for 30 days after receiving from the Purchaser written notice to proceed, or

c) Despite previous warnings in writing from the Purchaser is not manufacturing/supplying/erecting the Plant and equipment in accordance with the Contract, or is failing to proceed with due diligence or is neglecting to carry out his obligations so as to affect adversely the Performance of the Contract.

27.2.2 The Purchaser may give 21 days’ notice to the Sellers of its intention to proceed in accordance with the provisions of this Clause. Upon the expiry of such notice the Purchaser may without prejudice to any other remedy under the contract and without affecting the rights and powers conferred by the contract on the Purchaser, terminate the Contract. Upon such termination the Purchaser shall be entitled to purchase Plant and equipment in substitution for the Plant and equipment or may itself complete the Plant and equipment, in which event the Sellers shall deliver the Plant and equipment in its then state to the Purchaser or as the Purchaser may direct, at the Sellers’s expense.

27.2.3 As soon as practicable after the Purchaser has terminated the Contract the Purchaser shall, by or after reference to the Parties and after making such enquiries as he thinks fit, determine the amount then due to the Sellers as at the date of termination and certify the amount thereof. The amount so certified is herein called ‘Termination Value’.

27.2.4 Payment and termination - The Purchaser shall not be liable to make any further payments to the Sellers untill the costs of completing the Plant and equipment or obtaining substitute Plant and equipment elsewhere and all other expenses incurred by the Purchaser have been ascertained and the amount payable certified by the Purchaser (herein called ‘the Cost of Completion’). If the Cost of Completion when added to the total amounts already paid to the Contract as at the date of termination exceeds the total amount which the Purchaser certifies would have been payable to the Sellers under the Contract on completion the Purchaser shall certify such excess and the Sellers shall upon demand pay to the Purchaser the amount of such excess. Any such excess shall be deemed a debt due by the Sellers to the Purchaser and shall be recoverable accordingly. If there is no such excess the Sellers shall be entitled to be paid the difference (if any) between the Termination Value and the total of all payments received by the Sellers as at the date of termination.

27.2.5 If the Purchaser have any information that the Seller has become bankrupt or insolvent, or have a receiving order made against him, or compound with his creditors, or being a corporation commence to be would up, not being a members’ voluntary winding up for the purpose or amalgamation or reconstruction, or have an administration order made against him or carry on his business under an administrator or a receiver or manager for the benefit of his creditors or any of them, the Purchaser may be entitled to:

a) To terminate the Contract forthwith by 21 days’ notice to the Sellers or to the receiver, manager, administrator or liquidator or to any person in whom the contract may become vested, or

51

b) To give such receiver, manager, administrator or liquidator or other person the option of carrying out the Contract subject to his providing a guarantee for the due and faithful performance of the Contract up to an amount to be agreed.

28.0 DEATH, BANKRUPTCY ETC.

If the sellers shall die or commit any act of bankruptcy, or being a corporation commenced to be

wound up except for re-construction purposes or carry on its business under a Receiver, the

executors, successors, or other representatives in law of the state of the sellers or any such

receiver, liquidator, or any person in whom the contract may become vested shall forthwith give

notice thereof in writing to the purchasers and shall for one month during which he shall take all

reasonable steps to present stoppage of the execution of this contract have the option of carrying

out the contract subject to his or their providing such guarantee as may be required by the

purchaser but not exceeding the value of the distillery Plant for the time being remaining

unexecuted. In the event of stoppage of the manufacturer of the distillery Plant the period of the

option under this clause shall be 14 days only. Provided that, should the above optioned not be

exercised, the contact may be determined by the purchaser by notice in writing to the sellers and

the purchasers may exercise the same power which they could exercise and will have the same

rights which they would have under the clause 21 if the work had been taken out of the sellers

hands under the clause. Further the claims of the purchaser shall be preferred over the claims of

other secured and unsecured creditors.

29.0 PARTIES TO INFORM THEMSELVES FULLY

Either Party shall be deemed to have noted that time is the essence of the contract and have

carefully examined and satisfied themselves as to the terms and conditions, specifications,

schedules, appendices and drawings etc. mentioned in Annexure -XI, other formats and

appendices attached to this Agreement.

30.0 EFFECT AND JURISDICTION OF THE CONTRACT

30.1 The laws applicable to this contract shall be the laws in force in India.

For the purpose of jurisdiction, the courts at Lucknow/Azamgarh have the jurisdiction to entertain

suit or legal proceedings arising of this contract, subject to the arbitration clause 19 under this

contract.

31.0 LIMITATION OF LIABILITY

The liquidated damages and replacement shall be limited to the Performance Guarantee under

Clause 16.1(iv) of this Agreement and the Warranty under Clause 22.1 of this Agreement and

beyond this, the Purchaser shall have no right to any other claims.

32.0 COMPLETION OF CONTRACT

Unless otherwise terminated under the provisions of any other relevant clause(s), the Contract

shall be deemed to have been completed at the expiration of the warranty period as provided for

under the warranty clause.

33.0 This Agreement including the Annexures, formats and appendices annexed hereto has been

executed in two copies, the original remains with the purchaser and the second copy will remain

with the Seller. By signing this Agreement, both the parties -the purchaser and the seller agree to

abide by its Clauses. Any alterations amendments or changes in this Agreement or its Annexures

etc. will be valid only if agreed to by and between the purchaser and the seller in writing.

52

34. 0 This document consists of the following Annexures:-

Annexures No. Contents

Annexure I Scope of Work.

Annexure II Technical Specifications of Plant & Machinery Comprising Process Plant for

Alcohol from Molasses, Steam Generation, Power Plant, Effluent Treatment Plant

& Other Utilities, to Produce.

Annexure III General Engineering Specifications .

Annexure IV General Specifications & Standards.

Annexure V Electricals & Instrumentation and Automation

Annexure VI Performance Parameters

Annexure VII Proforma “A” Prices breakup of various equipments for cash flow arrangements

and delivery schedule.

Annexure VIII List of approved suppliers for critical brought out items.

Annexure IX Inspection procedure.

Annexure X Parameter for inspection at manufacturers works.

Annexure XI Schedule of submission of drawings, manuals and other documents.

Annexure XII Performance Certificate.

Annexure XIII Draft of Bank Guarantee against first & second advance payments.

Annexure XIV Draft of Bank guarantee for timely delivery.

Annexure XV Draft Bank Guarantee for performance.

Annexure XVI Guidelines.

IN WITNESS HEREOF THE PARTIES HEREUNTO HAVE SET THEIR RESPECTIVE HANDS ON THE AFORESAID

DATE.

FOR AND ON BEHLAF OF FOR AND ON BEHALF OF

THE PURCHASER THE SELLER

THE KISAN SAHAKARI CHINI MILLS LTD. .................................................

SATHIAON, DISTT.AZAMGARH,

UTTAR PRADESH – 276 403

53

______________________ ____________________

( ) ( )

General Manager

WITNESS ____________________ WITNESS __________________

54

ANNEXURE I

SCOPE OF WORK 1) Supply, erection and commissioning (including design, preparation of engineering layout,

manufacturing, procurement of bought out items, construction of civil foundation of equipments,

factory and non-factory buildings with all necessary infra structure, landscaping etc. of 30 KL per

day capacity molasses based distillery for production of 30 KLPD ENA and 30 KLPD anhydrous

ethanol plant on EPC basis at The Kisan Sahkari Chini Mills Ltd., Sathiaon, Distt. Azamgarh, Uttar

Pradesh in accordance with the terms and conditions, technical specifications etc. given in the

'Draft Agreement for Supply of the bid document.

a. The successful bidder shall operate and run the distillery with their own staff for a period

of twenty four months from the date of start of commercial production of the plant .

b. All necessary civil works including foundations, structural, earth work, etc. required for

installation of the proposed ENA/Ethanol plant equipment, associated systems and

electrical distribution system will be in the scope of the Supplier. The Supplier to arrange

for local statutory requirements/approvals for civil structures / buildings.

c. All civil works including foundations, dismantling, levelling/ filling and shifting of waste to

a designated place shall be in scope of supplier including factory building, boundary and

roofing etc. in accordance with the terms & conditions as detailed under 'Draft

Agreement for Civil works'.

d. All drains in distillery campus shall be in scope of supplier.

e. All land scaping & development of green area will bein the scope of supplier.

2. The capacity, efficiency and performance of the said plant & individual units should be

guaranteed as per performance parameters for individual items/guarantees.

3. All the machinery and equipments supplied should be brand new of latest design, fabricated as

per ISI or equivalent Standard and tested for construction of first class material and workmanship

along with material test certificates including bought out items according to technical

specifications and as per given Engineering standards (of tender document) for construction

material and latest design model.

4. The work is to be executed as per the terms & conditions stipulated in the tender document and

this Agreement.

5. Scope of Supply includes all the necessary equipments, plant & machinery with structural staging,

platforms, approach ladders, walkways, sheds, supports of every section, etc., electrical,

instrumentation, duly coated with protective paints both internally and externally and insulation

as applicable and all civil works. This also includes other tools & tackles required for the

fabrication, erection at site and adequate manpower quite conversant with the fabrication &

erection work of such plant and machinery.

6. All foundation bolts, foundation wedges, alignment packings, liners etc. are also included in the

scope of supply.

7. After the finalization of the order, the supplier will prepare all civil foundations, structural and the

detailed fabrication drawings and loading data of each and every plant & machinery, piping,

electrical cabling, instrumentation, circuit drawing, layout drawing, isometric drawings,

equipment layout drawings, elevation drawings for approval from Purchaser as well as by

concerned Govt. Authority and shall be submitted well in advance to purchaser for prior

examination and approval thereof.

55

8. All the consumables required for erection & commissioning like gas, all types of welding/ brazing

or soldering rods, emery papers, grinding paste, hold lights, graphite, Kerosene Oil, Rustburg, back

joints, steam packings etc. are also included in the scope of supply.

9. All types of tools & tackles like hoisting tools, chain blocks, pulleys, wire rope hooks, tube

expanders, hydraulic pumps and all special tools etc. shall be arranged by supplier. All staff

including engineers, technicians, skilled, unskilled workers, Khalasi required for

loading/unloading, fabrication, erection, testing and trials etc. shall be arranged by supplier. The

machinery & other equipments delivered at site should be properly stored at site. The

transportation of machinery and equipments from the stored place to their respective position

shall also be in the scope of supplier.

10. Technical services included in the scope of supply:-

10.1 Project In charge : Supplier will retain a qualified, experienced and responsible project

engineer/manager to supervise the installation and erection/ commissioning of the plant

at site.

10.2 Training of the purchaser’s personnel : Supplier shall arrange to train the purchaser’s

personnel in the process, operation and maintenance of the plant being set up under the

agreement at supplier’s cost.

10.3 Startup services : Supplier will provide qualified staff for start up of plant and also during

the performance period.

At least for one year the supplier shall assist in running the plant successfully and train

the purchaser’s staff under the supplier supervision.

11. After sales Services : Supplier will provide routine operation, field review and training updates.

Supplier will also provide a qualified field engineer to review unit operations and provide

additional on-site training on demand by purchaser.

12. All equipments including bought out items shall be offered for inspection before dispatch.

13. The supplier shall prepare and submit to purchaser the time schedule as per PERT/CPM chart.

Supplier should ensure that it will maintain the time schedule as per the chart. The equipment

delivery shall strictly be in the order of priority as per erection requirements.

14. All materials of construction and fabrication shall be as per relevant ASME / ASA / AISI/ ASTM

/ANSI /BS /IS / Standards and acceptable equivalent standards referred to in the Technical

Specifications herein and in the tender document. They should also comply with standard and

good engineering practices acceptable to the Purchaser and its expert consultant.

15. The supplier shall be fully responsible for any mishaps/casualty/fatal accidents of their employees

during the contract period of project. KSCM Ltd., shall not be responsible at all for such mishaps

whatsoever. The supplier shall also be fully responsible for any mishaps/casualty/fatal accidents

of purchaser employees/machinery during erection and commissioning.

16. A tentative layout plan is available at Annexure XIX of the tender document. However, a final

layout plan for plant & machinery has to be provided by the supplier within 15 days period after

signing of Agreement of Contract.

17. Plant, Yard and Street Lighting within the distillery complex are in the scope of supply.

18. Appropriate and approved fire fighting system including Foam system and other accessories such

as electronically driven pumps, jockey pumps, diesel driven pumps, hydrant valves, RRL, hose

56

pipes, MS pipes, hose boxes, hose reel, drum etc. complete in all respect, and all types of fire

extinguishers as per safety norms are also in the scope of supply.

Fire fighting system should be as per the OSD-117 norms and cover all areas where alcohol is

produced, handled and stored. Provision of foam system for fire fighting should be made to

control fire from the alcohol storage tank.

19. Any other items or activities not specifically mentioned in the scope of work and equipment list

and required for completion of project are in the scope of work.

Following shall also be in the scope of supply:-

20. Painting – General and as per Central and Excise rules. (if any).

All steel structures shall be given red oxide primer coating followed by appropriate final coating

21. Railings and staircases, wherever required as per the factory act., duly coated.

22. First filling of lubricants: It shall include oils, grease and oil used for all the equipment, wherever

required.

23. All designs with respect to civil, structures, tank foundations etc. should follow the standard code

practice for earth quake resistant designs viz. as per IS 1893.

24. First oil filling of transformers.

25. Insulation, lagging with aluminum cladding wherever necessary, ear thing, lightening arrester,

flame proof connections/lighting arrangement as per the rules in Distillery.

26. List of Equipments (Annexure - II ) is also within scope of supply.

27. All internal roads, technical and administrative buildings.

57

ANNEXURE -II

Technical Specifications of Plant & Machinery Comprising Process Plant for

Alcohol from Molasses, Steam Generation, Power Plant, Effluent Treatment

Plant & Other Utilities to Produce :

The 30 KL per day capacity molasses based distillery will be configured to operate in following manner;

a. Wash to rectified spirit 30 KLPD

b. Wash to ENA 30 KLPD

c. Wash to Anhydrous Ethanol 30 KLPD

d. Rectified spirit to Anhydrous Ethanol 30 KLPD

2.1. PROCESS DESCRIPTION

The proposed distillery is designed to produce, based on sugarcane molasses, R.S. ENA and AA with Zero

Liquid Effluent Discharge (ZLD) and water conservation system of the proposed distillery plant is to based

on incineration of spent wash and operate the plant within the norms specified by CPCB, alongwith waste

water reclaimation.

2.1.1 Fermentation

Basic spirit production is by fermentation of molasses using sacharamyces cervisiae or equivalent yeast

developed from slant supplied by vendor. Fermentation process shall be fed- batch mode. Total

fermentation comprises yeast development from strain in three stages followed by pre-fermenter stage

and then final fermentation. At the end of fermentation , the wash , after due settling and mud washing ,

is pumped to distillation section to recover alcohol.

2.1.2 Distillation

Alcohol distillation section is designed to produce Rectified Spirit of min. 95% v/v strength or high quality

ENA (96%v/v) The impurities are removed as Heads/Technical spirit/Impure spirit using extractive

distillation technique and multiple distillation operations. The whole distillation train is conducted in multi

pressure vacuum distillation mode in order to keep the temperatures low and also to conserve on steam

consumption. Adequate condenser capacities shall be provided in order to eliminate alcohol losses.

Products of distillation-RS / ENA/FO/TA-are collected in respective receivers prior to transferring the same

to storage.

The plant is designed for a wash strength varying from 7.5%v/v to 9% v/v strength alcohol and also to be

capable of producing Rectified spirit or on line ENA. The distillation system generally comprises, but not

necessarily exactly analyzer column with degasser column, pre rectifier with exhaust column, hydro

extraction column, rectifier column, dealdehyde column, FOC or recovery column and Simmering Column.

The equipment list with specifications provided in this tender are indicative and any variations are

acceptable subject to necessary clarifications and mutual acceptability.

2.1.3 Absolute Alcohol ( Ethanol )

Production of Absolute alcohol (99.9%v/v ) from Rectified spirit of 95%v/v strength is done by

dehydration in molecular sieve beds where moisture is trapped while releasing water free alcohol. This

process called adsorption, is basically batch operation and the sieve bed is regenerated by flushing with

pure alcohol vapours. Alcohol from dilute vapours from sieve bed is recovered by rectification where

58

water is ultimately rejected. The whole operation is made continuous by providing two or more

adsorption towers functioning in cyclic mode. The product vapours from molecular sieve beds are

condensed, cooled and transferred to storage via day receivers.

2.1.4 Captive Power plant

The distillery is furnished with a captive power plant of 1000 kW based on spent wash incineration boiler

system. The boiler shall generate steam at 45 kg/cm.2g pressure & 410 deg. C temperature back pressure

4kg/cm2 and expanded in a turbine to generate power.

2.1.5 Steam generation

Steam is generated in a high pressure (45 kg/cm.2g) boiler using concentrated spent wash alongwith mill

wet bagasse / rice husk as the supporting fuel.

2.1.6 Evaporation plant

As mentioned above spent wash from distillation is to be used as fuel in the boiler. However, in order to

be able to burn spent wash, it is to be concentrated to minimum 60% brix. This is done in a multiple effect

evaporator using steam which is available at 5 ata. This evaporation is done in a quintuple effect

evaporation plant either as a stand alone or integrated cum stand alone plant. Steam shall be available

at 5 ata and saturated for stand alone system. In the integrated evaporation, initial concentration is

effected by using the primary distillation column vapors in the distillation section, if so chosen.

The steam condensate from the evaporation plant is returned to boiler as feed water. The process

condensate from the evaporators is duly treated for removing the BOD/COD to be suitable for

recirculation to process steps, as a measusre of water conservation.

2.1.7 Effluent treatment plant

Effluent treatment plant comprises 2 parts , one for the process condensated from evaporator and spent

lees from distillation and the other for cooling tower drainage, floor washing and other liquids with

suspended solids.

Process condensate and other liquids go through clarification followed by micro filtration techniques to

make it suitable for recirculation in the plant as a measure of water conservation. Other liquids with

suspended solids are clarified and R.O. trated as a measure of water reclaimation.

2.1.8 Controls

The control system shall include the following instrumentation for the process plant and the other plants.

These are further detailed in individual sections of equipment specifications.

� Fermentation parameters measurement and controls

� Distillation plants parameters measurement ,recording /indicating and controls

� Boiler instrumentation for measurement , indication and recording and controls

� Turbine instrumentation for measurement ,indication, recording and controls

� Evaporation plant control

� On / Off indicators for pump, blowers etc

� Safety systems and alarms

Following facilities shall be provided in the control panel Page 78.

59

PID Control

• Trends for parameters

• Set point control

• Over view

• Alarm summary

• History and trends

The various displays (Plant mimics) shall be available for the operation using keys on the computer

keyboard and shall also be made available on the group/area overview page. The operator shall select

any particular loop from the overview page or by typing a tag number.

The report can be made available on hourly/shift basis and this will be available on the background (non-

controlling screen). The operator shall be able to parallel control the plant and observe the real time

trend, dynamic graphics etc. Based on sampling for the real time trend and historical trend as defined by

the operator.

The system shall be designed to carry out various operations in the distillation and fermentation section

effectively in an operator friendly manner. The system shall be located in the control room and shall be of

latest technology.

The DCS System panel shall be complete in respect of mounting, wiring and testing of DCS System

hardware.

2.2 EQUIPMENT SPECIFICTIONS.

The equipment list in the following tables, is indicative and may not be completed in all respects.

The vendor shall be required to supply any additional equipment, if required for smooth and

efficient operation of the plant.

2.2.1 Rectified Spirit / ENA Plant

2.2.1.1 Fermentation Section :

A. Molasses Weighing Section

S.

No.

Particulars Capacity M.O.C. Dia./Thk

(mm) straight;

bottom; top

Qty Remark

1 Incoming molasses

weigh bridge

50 MT Load cell type with electronic

indication and print facility

1

2 Molasses unloading

pit

100 T R.C.C. pit with M.S. Tanks

insert

1

3 Molasses transfer

pump

20 MT/hr.

each

30 mtrs. Head 1+1

______

4 Automatic Weighing

system

for molasses with

duplex Strainer

15 MT/Hr M.S., Load

Cell type

___ 1

No.

5 Molasses weighing

(receiving) tank

3 M3 M.S. 6 / 6 1

No

6 Weighed molasses

tank / Molasses

feed tank

30 M3 M.S. 6 / 6

Vertical, Cylindrical, Flat

bottom, open top

3.5 m dia x 8 mm tk x 2.5 m

height

1

No.

60

B. Process equipment

S.

No. Particulars Capacity M.O.C.

D(m)./Thk

(mm)

S/B/T

Qty Remark

1. Molasses magnetic flow

meter with totalizer

Suitable 15

T/hr.

capacity

__ __ 1Nos. with

each

fermenter

and

prefermenter

-------

2. Molasses diluter for

pre-fermenter & fermenter

(static mixer with non- clogging

mixing element)

------ SS-304

schedule

40 pipe

mixing

element

3mm

3 mm 01 Nos. for

each PF and

for each

fermenter

-----

3. 1 trains of Yeast propagation

vessels cylindrical / vertical,

dish ends (Culture vessels) – I,

II, III in each train with

sterilizing, cooling and air

sparging arrangement, sight

and light glass & other

necessary fittings, such as

pressure safety valves and

temp. indicator

0.35 M3

1.8 M3 and

9.0 M3

SS-304 3 mm shell

and 4 mm

dish.

Jacketed

for heating

and cooling

One each

4. Pre-fermenter cylindrical,

vertical, dish ends with external

PHE, air sparging arrangement

& necessary fittings such as

sight & light glasses, manhole,

relief valves temp. measuring

systems, etc.

45 M3

3.5 m dia x

4.5 m ht.

M.S. Epoxy

coated

6 mm shell

6 mm dish

2

5. Fermenters Type cylindrical

/vertical shell with conical top

and sloping bottom. with

agitator assembly, sight and

light glass, manholes, level

indicators, mechanical pressure

relief device & other necessary

fittings & nozzles, with internal

cleaning system.

200 M 3

each

6.0 m dia x

7.5 m ht.

IS-2062

Carbon

steel epoxy

coated ,

10, 8 mm

shell

10mm

bottom,6

mm top

4 Nos. Capacity

to be

confirmed

by vendor.

6. CO2 scrubber & internals 6

trays, vertical cylindrical type

800 mm dia 304 S.S. 3 mm thk,

8 trays,

250 mm

spacing

1 No. Tray type

absorber

.

61

7. Wash Settling tank with sight &

light glass, manhole, level

indicator,

& other necessary fittings &

nozzles

6 m Ø x 4 m

st ht, 30°

conical

bottom

M.S.

epoxy

coated

8 mm shell

10 mm

conical

bottom

6 mm top

covery

1 No. Fitted

with

central

feed wall

and

overflow

launder

8. Sludge transfer pump Capacity

3M3 / hr fine

slurry

SS-304 Open

impeller

type

centrifugal

pump

2 No. With

variable

speed

drive.

9. Sludge washing tank 40 m3 Carbon

steel

4/4/4/ 1 no.

10 Wash holding tank, vertical,

cylindrical, closed top

50 m3 Carbon

steel,

Epoxy

coated

8/8/6 1 no.

11 Trolley for sludge 4 m3 Carbon

steel,

Epoxy

coated

6/6/6 1 no. With

wheels

and tyres

C. Other tanks & receivers

S.

No Particulars Capacity M.O.C

Dim/Thk/

(mm) /

S/B/T

Qty Remark

1 Tank for antifoam agent 1.5 M3 MS 6/6/6 1 No

2. Nutrient mixing tank with agitator,

gear box and motor

2 M3 SS-

304

3/3/3 1 No

3 Conc. Acid Tank 3 M3 MS 8 x 8 x 8 1 No.

4. Acid dosing tank 1 M3 SS-

304

3 thk 1 No.

5. Biocide / Additive tank with agitator 1 M3 SS-

304

3 thk 1 No

6. Cleaning – in – place tank 10 M3 SS-

304

3 thk 1 No

D. Process pumps (with motor)

S.

No Particulars M.O.C Capacity

Head

in

MLC

HP/

KW QTY Remark

1 Molasses feed pump from

Weighing section to diluter

Rotary, Sino pump

Body – CI

Other

wetted

parts SS-

304

MT /hr. * * * 1+1

2 Fermenter and prefermenter wash

circulation pumps for cooling;

Type - Centrifugal

(Fermenting wash temp. to be

Wetted

part

SS304 CF8

* * * * 1 pump

for each

fermenter

with one

common

62

maintained upto or below 34 deg.

C with cooling water at 30 deg C)

stand by.

And 1

pump for

each

prefermen

ter with

common

stand by.

3 Pre-fermenter to fermenter

transfer Pump.

Type - Centrifugal

SS 304 M3/hr.

75 m3/hr

* * 1+1

No

4 Sludge transfer pump for wash

settling tank Type- Centrifugal

SS – 304 3 M3/hr 15 * 1+1

Nos

5 C.I.P. pump .

Type- Centrifugal

SS – 304 * * * 1+1

Nos

6 Process water pump Body CI

Shaft &

impeller

SS304

100 M3/hr * * 1+1

Nos

7 Antifoam agent Pump

Type: centrifugal / plunger / gear /

diaphragm.

SS – 304 3 M3/hr 1+1

Nos

Adjustable

speed

8 Nutrient dosing pump.

Type- plunger.

SS – 304 1 M3/hr 1+1

no.

“

9 Acid dosing pump. PTFE 2 M3/hr 1+1

no.

10 Biocide/Additive dosing Pump.

Type- plunger.

SS – 304 1 M3/hr 1+1

Nos

11 Wash transfer pump

Type : Centrifugal

SS – 304

/CF-8

38 M3/hr * * 1 No.

Note- All molasses pumps should be provided with suitable traps of same material of construction.

E. Plate Heat Exchanger

S.

No Particulars

H.T.A.

M2 M.O.C.

No. Size &

thickness of

plate

Qty Remark

1. Fermenter wash

cooler

* Plate-SS-316 Frame –

MS

No./size/Tks.

4 Plate & frame

heat

exchanger

2. Pre fermenter Cooler * Plate – SS -316 Frame

–

MS

No./size/Tks.

2 Plate & frame

heat

exchanger

F. Miscellaneous

Sr No Particulars Capacity M.O.C. Dim./ Thk Qty Remark

1. Air Blower with motor:

Water ring / Twin lobe type

/reciprocating compressor, oil

fre

* Body-CI ---- 1+1

Nos

63

2. Strainer for dil. Molasses * SS- 304 1 no

3. Air filters (Bacteria proof .) * Corrugated

HEPA: type

Frame-MS

2

Nos

4 Acid dilution mixer * FRP/CPVC 1 No

G.

Piping & Valves

Sr No Particulars M.O.C. Class Remark

1 Piping

a- General piping

b- Molasses

c- Process & cooling

water

d- Air

e- C02

f-Fermented wash

g-Biocide

h-Acid

i-Steam

CS

CS

CS

CS

PVC.

SS-304

SS-304

P.P.

CS

IS-1239

‘C’ class

C class

----DO---

---DO---

-

-

-

-

ERW/IBR

For SS-304, Piping-Up to 2” Sch 10

& above that Sch 5.

2.

Valves -

a. Molasses

b. Fermented wash

c. Process & cooling

water,

d. Air

e. Co2

f. Biocide

g. Acid

SS-304

CS

CS-304

SS

pp.

-

2.2.1.2 DISTILLATION SECTION (RECTIFIED SPIRIT AND ABSOLUTE ALCOHOL)

A. Rectified Spirit / ENA Section.

DISTILLATION COLUMNS

S.

NO

Title of Equipment Dia

MM MOC

No.of plates/

type/ spacing

(mm)

Qty Remarks

1 Analyzer column

Values to

be

specified

by bidder

SS-304 20/Rh Grit/750 1 Vacuum

2 Degasifying column SS-304 7/sieve /750 1 Vacuum

3 Aldehyde column SS-304 45/B. Cap/Sieve/250 1 Vacuum

4 Pre rectifier column SS-304 54/B.Cap/

Sieve/300

1 Vacuum

5 Exhaust column (pre

rectifier)

SS-304 14/Sieve/300 1

6 ED column/purifier

column

SS-304 48/Sieve/250 1 Atmosphere

ic

7 Rectifying exhaust column SS-304 72/B.Cap/Sieve/(40

ss, 32 Do Cu)300

1 Under

Pressure

8 Simmering/Refining

column

DOW

copper

50/B.Cap/Sieve//250 1 Atmosphe-

reic

9 Fusel oil column SS-304 45/B.Cap/Sieve/Pack

ing /250

1 Atmosphe-

reic

10 Alcohol Scrubber SS-304 6/Sieve/250 1 Vacuum

64

Note :- All column shall be of minimum 4.000 mm shell thickness.

B. CONDENSERS/COOLERS/REBOILDERS

S.

NO Particulars Type

HTA/MOC

(Shell/Tube

)

Qty. Remarks

1. Analyzer Column Re-boiler Shell &

Tube

SS-304*

/SS-304 1+1

Thermo

siphon type

2. ED Column Re-boiler Shell &

Tube

SS-304*

/SS-304 1

Thermo

siphon type

3. Rectifier Column Re-boiler Shell &

Tube

SS-304*

/SS-304 1 Thermo

siphon type

4. Simmering Column Re-boiler Shell &

Tube

SS-304/*

SS-304 1

5. PRC Exhaust Column Re-boiler Shell &

Tube

SS-304/*

SS-304 1

6. FOC Column Re-boiler Shell &

Tube

SS-304/SS-*

304 1

7. Aldehyde column Re-boiler Shell &

Tube

SS-304/ *

SS-304 1

8. Analyzer Re-boiler Vent Condenser Shell &

Tube

SS-304/ *

SS-304 1

9. PCV Condenser Shell &

Tube

SS-304/ *

SS-304 1

10. Aldehyde Condenser Shell &

Tube

SS-304/ *

SS-304 1

11. Aldehyde Condenser II Shell &

Tube

SS-304/ *

SS-304 1

12. PRC Condenser I Shell &

Tube

SS-304/ *

SS-304

1

13. PRC Condenser II Shell &

Tube

SS-304/ *

SS-304

1

14 Simmering Re-boiler Vent Condenser Shell &

Tube

SS-304/ *

SS-304

1

15 Simmering Condenser I Shell &

Tube

SS-304/ *

SS-304

1

65

16 Simmering Condenser II Shell &

Tube

SS-304/ *

SS-304

1

17 FOC Condenser I Shell &

Tube

SS-304/ *

SS-304

1

18 FOC Condenser II Shell &

Tube

SS304/ *

SS-304

1

19 Impure Spirit Cooler Shell &

Tube

SS-304/ *

SS-304

1

20 Rectified ENA Cooler Shell &

Tube

SS-304/ *

SS-304

1

21 Product ENA Cooler Shell &

Tube

SS-304 * 1

22 Fermented Mash Preheater PHE

SS-304 * 1

23 Rectifier feed Preheater PHE

SS-304 * 1

24 Soft Water preheater PHE

SS-304 * 1

NOTE :- All condenser tubes shlal be of 18 SWG and reboiler tubes shall be of 16 SWG minimum.

C. TANKS / VESSELS

S. No. Description MOC Capacity (M3) Type Qty.

1. Fusel Oil Decanter SS-304 1 Vertical,

Cylindrical,

dished, dumble

bell type

1

2. Aldehyde reflux tank SS-304 1 Vertical,

Cylindrical,

dished

1

3. Rectifier reflux tank SS-304 1.5 Vertical,

Cylindrical,

dished

1

4. PRC Reflux Tank SS-304 1.5 Vertical,

Cylindrical,

dished

1

5. E.D. reflux Tank SS-304 1 Vertical,

Cylindrical,

dished

1

6. I.S. Collection Tank SS-304 1 Vertical,

Cylindrical,

dished

1

7. ED Feed tank SS-3-4 1 Vertical, 1

66

Cylindrical,

dished

8. FOC feed tank SS-3-4 1 Vertical,

Cylindrical,

dished

1

9. FOC reflux Tank SS-304 1 Vertical,

Cylindrical,

dished

1

10. Aldehyde reflux tank SS-304 1 Vertical,

Cylindrical,

dished

1

11. Steam condensate tank M.S. 1.5 Vertical,

Cylindrical,

dished

1

12. Hot Water Return tank M.S. 2 Vertical,

Cylindrical,

dished

1

13. a. Simmering Reflux tank

b. Intermediate process

tank for ethanol

SS-304

SS-304

1

1

Vertical, Cylindrical,

dished

-do-

1

1

14 Vapor bottle for analyzer

reboiler vent condenser

SS304 1 Vertical

Cylindrical,

dished

Capacity and size

be specified by

vendor

15 Vapor bottle for PCV

condenser

SS304 1 Vertical

Cylindrical,

dished

“

16 Vapor bottle for Aldehyde

Condenser I

SS304 1 Vertical

Cylindrical,

dished

“


Condenser II

SS304 1 Vertical

Cylindrical,

dished

“

18 Vapor bottle for PRC

condenser I

SS304 1 Vertical

Cylindrical,

dished

“

19 Vapor bottle for PRC

condenser II

SS304 1 Vertical

Cylindrical,

dished

“

20 Vapor bottle for simmering

condenser I

SS304 1 Vertical

Cylindrical,

dished

“

21 Vapor bottle for

Simmering Condenser II

SS304 1 Vertical

Cylindrical,

dished

“

22 Vapor bottle for simmering

reboiler vent condenser

SS304 1 Vertical

Cylindrical,

dished

“

23 Vapor bottle for FOC

condenser I

SS304 1 Vertical

Cylindrical,

dished

“

24 Vapor bottle for FOC

Condeser II

SS304 1 Vertical

Cylindrical,

dished

“

67


Condenser I

SS304 1 Vertical

Cylindrical,

dished

“


Condenser II

SS304 1 Vertical

Cylindrical,

dished

“

27 Manometer bottle for FOC

Column

SS304 1 Standard “

28 Siphon for ISP Column SS304 1 Standard “

29 Cooling Water Heater MS 1 Standard Size

30 Soft Water Header MS 1 Size

31 Steam Header MS 1 Standard Size

D. PUMPS & VESSELS

S. No. Particulars MOC Type Qty. Remarks

1. Spent wash transfer pump Wetted

part

SS304

Type

Centrifugal

1+1 Capacity, head,

H.P. and other

details to be

provided by

vendor.

2. PRC Reflux Pump Wetted

part

SS304

Type

Centrifugal

1+1 “

3 ED Condesate Transfer

pump

Wetted

part

SS304

Type

Centrifugal

1+1 “

4 Aldehyde Reflux Transfer

pump

Wetted

part

SS304

Type

Centrifugal

1+1 “

5 PRC fusel oil transfer pump Wetted

part

SS304

Type

Centrifugal

1+1 “

6 FO Washing transfer pump Wetted

part

SS304

Type

Centrifugal

1+1 “

7 FO washing transfer pump Wetted

part

SS304

Type

Centrifugal

1+1 “

8 IS transfer pump Wetted

part

SS304

Type

Centrifugal

1+1 “

9. Rectifier bottom transfer

pump

Wetted

part

SS304

Type

Centrifugal

1+1 “

10 Rectifier Reflux transfer

pump

Wetted

part

SS304

Type

Centrifugal

1+1 “

11 ED bottom transfer pump Wetted

part

Type

Centrifugal

1+1 “

68

SS304

12 FOC bottom transfer pump Wetted

part

SS304

Type

Centrifugal

1+1 “

13 Simmering bottom transfer

pump

Wetted

part

CF8

Type

Centrifugal

1+1 “

14 FOC feed pump Wetted

Part

CF8

Type

Centrifugal

1+1 “

15 ED feed pump Wetted

Part

CF8

Type

centrifugal

1+1 “

14 Vacuum pump Water Ring

Type

1+1 Capacity and *

max. vac. And H.P.

15 Steam condensate transfer

pump

Wetted

part

SS304

Centrifugal 1 (Condensate *

extraction pump

H.P.)

E. Piping Fitting & Valves

S.

No Particulars Capacity M.O.C. Class Remark

Piping –

a. Fermented Mash

b. Water

c. Steam

d. Rectified sprit

e. Impure spirit

f. Fusel oil

g. Spent wash

h. Spent lees

SS-304

MS

MS

SS-304

SS-304

SS-304

SS-304

B Class

C Class

For SS-304 Piping

up to 50 NB Sch

10 & above that

Sch. 5.

2 Valves -

a. Fermented wash

b. Water

c. Steam

d. Rectified sprit

e. Impure spirit

f. Fusel oil

g- Spent wash / Spent lees

SS-304

CS

CS

SS-304

SS-304

SS-304

SS-304

69

2.2.1.3 MSDH SECTION

Sr. No. Description Specifications MOC

1. Recovery column Quantity : 1 No.

Type : Sieve

Diameter: Suitable

No. of tray : 45 Nos.

Tray Spacing : 200 mm

SS-304

2. Recovery column Re-boiler Quantity : 1 No.

Type : Shell & Tube

HTA : Suitable

SS-304

3. Feed Pre-heater Quantity : 1 No.

Type : Shell & Tube

HTA : Suitable

SS-304

4. Super heater Quantity : 1 No.

Type : Shell & Tube

HTA : Suitable

SS-304

5. Molecular Sieve Drum with

Molecular sieves and support

balls and other auxiliary fittings

Quantity : 2 Nos.

Type : Vertical Cylindrical

Capacity : Suitable

SS-304

6. Product condenser Quantity : 1 No.

Type : Shell & Tube

HTA : Suitable

SS-304

7. Recovery condenser Quantity : 1 No.

Type : Shell & Tube

HTA : Suitable

SS-304

8. Product cooler Quantity : 1 No.

Type : Shell & Tube

HTA : Suitable

SS-304

9. Weak Alcohol condenser Quantity : 1 No.

Type : Shell & Tube

HTA : Suitable

SS-304

10 Weak Alcohol tank Quantity : 1 No.

Type : Vertical / Cylindrical

Capacity : Suitable

SS-304

11. Weak Alcohol Re-circulation

cooler

Quantity : 1 No.

Type : Shell & Tube

HTA : Suitable

SS-304

12. Vacuum Drum Quantity : 1 No.


Capacity : Suitable

SS-304

13. Product tank Quantity : 1 No.


Capacity : Suitable

SS-304

PUMPS WITH MOTORS FOR MSDH PLANT

14. Feed Pump + motor Quantity : 1 + 1

Type : Centrifugal horizontal

Capacity : Suitable

Wetted

parts SS-304

15. Weak Alcohol Re-

circulation pump + motor

Quantity : 1 + 1


Capacity : Suitable

Wetted

parts SS-304

16. Vacuum pump + motor Quantity : 1 + 1 Wetted

70

Type : Water ring type

Capacity : Suitable

parts SS-304

17. Product pump + motor Quantity : 1 + 1


Capacity : Suitable

Wetted

parts SS-304

18. Electrical / Instrumentation Quantity : 1 lot

As per Annexure

-

19. Piping and Valves Quantity : 1 lot

As per Annexure

-

2.2.1.4 SPENT WASH EVAPORATION SECTION :

Raw spent wash from Analyser column with 15 deg. Brix is to be concentrated to a minimum of 60

Brix in a multiple effect evaporator system comprising five effects of falling film/ rising film with forced

circulation or natural circulation finisher. The expected steam economy in quintuple effect is a minimum

of 4.8. List of equipment in the evaporation plnat is shown, but no limited to, in the table below :-

Spent wash feed 300 m3/ day or 12.5 m3/hr

Spent wash brix 15

Mass flow rate 16.11 T/hr

NOTE : During CIP of equipment in evaporation section, the quantity of concentrated spent wash would

vary.

Sr. No. Description Specifications MOC

1 Spent wash feed tank Type : Vertical/Cylindrical – conical bottom

Capacity : 100 m3

SS-304

2 Vacuum Pump Type : Water Ringh Blower

Capacity : Suitable

Quantity : 1 + 1 No.

CI/SS-304

internals

3 Spent wash Feed Pump

motor

Capacity : Suitable

Type - Centrifugal type

Quantity – 1 + 1 Nos.

Single Mechanical Seal

Wetted Parts SS-

304

4 Calandria 1st effect (falling

Film)

Type : Shell & Tube Heater Exchanger

HTA : Suitable

SS-304 Shell &

tubes

5 Calandria 2nd Effect (Falling

Film)


HTA : Suitable

SS-304 Shell &

tubes

6. Calandria 3rd Effect

(Falling Film)


HTA : Suitable

SS-304 Shell &

tubes

7. Calandria 4th Effect

(Falling Film)


HTA : Suitable

SS-304 Shell &

tubes

8 Calandria 5th Effect

(Forced circulation

evaporator)


HTA : Suitable

SS-304 Shell &

tubes

9. Vapor Liquid Separators

for FFE-I

Diameter : Suitable

Height : Suitable

SS-304


for FFE-II

Diameter : Suitable

Height : Suitable

SS-304


for FFE-III

Diameter : Suitable

Height : Suitable

SS-304


for FFE-IV

Diameter : Suitable

Height : Suitable

SS-304

71


for FCE-V (Stand by

operation)

Diameter : Suitable

Height : Suitable

SS-304

14. Re-circulation Pump with

motor & double

mechanical seal

Type – Centrifugal type

Quantity – 5

1st effect : Suitable

2nd effect : Suitable

3rd effect : Suitable

4th effect : Suitable

5th effect : Suitable

Wetted Parts SS-

304 / CF8

15. Surface condenser Type – Shell & tube

Quantity – 1 No.

HTA - *

SS-304

16. Conc. Spent wash tank Type : Vertical / Cylindrical

Quantity : 1 No.

Capacity : 50 m3

SS-304

17. Conc. Spent wash pump +

motor with double

mechanical seal

Capacity : *

Type – Centrifugal type

Quantity : 1 + 1 Nos.

Double Mechanical seal

Wetted Parts SS-

316

18. Vacuum Pump + motor Type : Water ring type

Quantity : 1 + 1 Nos.

Capacity : *

CI/SS-304

internals

19. Process condensate tank Quantity : 1 No.

Capacity : *

SS-304

20. Process Condensate Pump

+ motor

Type : Centrifugal

Capacity : *

Capacity : 1 + 1 Nos.

Wetted Parts SS-

304

21. Seal pot Quantity : 1 No. SS-304

22. Piping, Valves, Electrical &

instrumentation

LOT LOT

* Valves to be specified by vendor

Note : 01. All specifications mentioned above are tentative and may vary during detailed engineering.

02. An impervious raw spent wash storage lagoon shall be provided having capacity for 7 days

production.

2.2.1.5 CONDENSATE TREATMENT UNIT (CTU) – PROCESS CONDENSATE & SPENT LEES TREATMENT

With the conservation of water approach, it is essential to recycle maximum possible water from waste

stream. Process Condensate from Multi Effect Evaporators and spent lees generated in the distillation

process offers an ideal opportunity for recycle, after treatment, to the distillery to minimize the fresh

water intake. Cooling tower blow down water and other drainages shall be treated alongwith floor

washings, blow downs, etc. in Aeration digestion followed by clarification and R.O. treatment, thus

recovering almost 85% of waste water. The recovered water will be processed in R.O. Plant followed by

mixed bed and ACF-System for deminiralized water.

Sludge : can be used for composting alongwith press mud.

Typical input Characteristics of Process Condensate / Spent Lees, are as below :

Sr. No. Parameter Units Condensate/Spent Lees

1. Turbidity NTU 5.0

2. Electrical Micro mhos/cm 250

72

conductivity

3. pH 7 - 8

4. TDS Mg/l 110

5. Total hardness Mg/l 2.3

6. Calcium hardness Mg/l 0.85

7. Magnesium

hardness

Mg/l 1.5

8 Potassium Mg/l 0.3

9. Chlorides Mg/l 1.0

10. Sulphates Mg/l 0.8

11. Nitrates Mg/l 0.6

12. Phenolphthalein

alkalinity

Mg/l NIL

13. Methyl orange

alkalinity

Mg/l NIL

14. Iron Mg/l 0.05

15. Reactive silica Mg/l 2.0

16. Colloidal silica Mg/l NIL

17. COD Mg/l 5000

18. BOD Mg/l 2500

LIST OF CONDENSATE TREATMENT UNIT (CTU) EQUIPMENTS

Sr. No. Unit Number

1. Equalization tank M.S. (20 m3) 1

2 Lifting Pumps 1 + 1

3 Feed Flow Meter 1

4 Auto pH Adjustments System 1

5 MGM / Filter 1

6 Pressure sand filter

7 Micro filter 1

8 Nano filter 1

9 R.O. Filter 1

10 Aeration tank system

11 Intermediate pumps

12 Final R.O.

13 Intermediate storage tank

14 Dosing systems, if any

15 Activated Carbon filter 1

16 Treated water tank, 50 KL 1

17 Piping & Valves Lot

18 Electrical panel & cabling Lot

19 Treated water transfer pumps. 1+1

Note : 01. All specifications mentioned above are indicative and vendor shall confirm.

02. The vendor can offer alternative treatment scheme for condensate and lees but the treated water

must conform to quality requirements given in clause 2.5.

73

2.3 INSTRUMENTS & CONTROLLERS

2.3.1 FERMENTATION

Sr. No. Particulars Type QTY

1. Level indicator for fermenters 1

2. Foam sensor for fermenters / PF 5

2.3.2 Instrumentation For Distillation Section (Multi-pressure & Absolute Plant System)

The instruments listed below are indicative. These may vary on actual respective P&I diagrams to

be approved by purchasers in order to make the operations complete and data maintained.

Purchaser’s decision is final and binding on seller.

A. FLOW, PRESSURE, LEVELMETERS & CONTROLS

S. No. Particulars Type

1 Ferm. Wash to Analyzer Column Flow Control Globe Control Valve

2 Analyzer Column Bottom Level Control Globe Control Valve

3 Degasifying Column Pressure Control Globe Control Valve

4. Aldehyde column Bottom Level control valve Globe Control Valve

5 Rectifier Column Bottom Level control Globe Control Valve

6 Rectifier Column Pressure Control Globe Control Valve

7 Rectifier column Reboiler steam flow Control Globe Control Valve

8. ED Column Bottom control valve Globe Control Valve

9. Simmering Bottom Level Control Globe Control Valve

10. Aldehyde Reflux Tank Level control Globe Control Valve

11. Rectifier Reflux Tank Level control Globe Control Valve

12. ED Reflux tank level control Globe Control Valve

13. Simmering Reflux tank level control Globe Control Valve

14. FOC Reflux tank level control Globe Control Valve

15. Rectifier column Reboiler steam flow control Globe Control Valve

16. ED Column Reboiler steam flow control Globe Control Valve

17. FOC Column Reboiler steam flow control Globe Control Valve

18. Analyser Condensate tank level control Globe Control Valve

19. FOC Reflux tank level control Globe Control Valve

Measurements, Indicators

1. Impure Spirit Density Meter

2. Rectified Spirit Density Meter

B. FLOW TRANSMETTERS

74


1 Aldehyde column Reboiler steam flow Flow Transmitter (DPT)

2. ED column Reboiler steam flow Flow Transmitter (DPT)

3. Rectifier Column Reboiler Steam Flow Flow Transmitter (DPT)

4. FOC Column Reboiler steam flow Flow Transmitter (DPT)

5. ENA Flow Flow Transmitter (DPT)

6 Fermented Mash to Analyzer Flow Magnetic Flow Meter

7 Spent Wash Out Flow Magnetic Flow Meter

8 Various other Flow Meters(Clear liquid or gases) Glass Tube Rota meter

C. LEVEL METERS


1 Analyzer Column Bottom Level Level Transmitter (DPT)

2. Aldehyde Column Bottom Level Level Transmitter (DPT)

3. Exhaust Column Bottom Level Level Transmitter (DPT)

4 Rectifier Column Bottom Level Level Transmitter (DPT)

5 Rectifier Reflux Tank Level Level Transmitter (DPT)

6. FOC Tank Level Level Transmitter (DPT)

7. Analyser Condensate Tank Level Level Transmitter (DPT)

8. FOC Reflux Tank Level Level Transmitter (DPT)

9. Simmering Reflux Tank Level Level Transmitter (DPT)

10. Simmering Column Bottom Level Level Transmitter (DPT)

D. PRESSURE TRANSMITTERS


1 Analyzer Column Bottom Pressure Pressure Transmitter

2 Degasifying Column Top Pressure Pressure Transmitter

3. Aldehyde Column Bottom Pressure Pressure Transmitter

4 Aldehyde Column Top Pressure Pressure Transmitter

5 Rectifier Column Top Pressure Pressure Transmitter

5 Steam Header Pressure Pressure Transmitter

6 Pumps discharge pressure gauges Gauges

7 Instrument Air Pressure Switch

E. TEMPERATURE TRANSMITERS


1 Ferm. Wash Feed to Analyzer Column Temp. RTD with Transmitter

2 Analyzer Column Bottom Temp. RTD with Transmitter

75

3. Analyzer Column Feed Tray Temp. RTD with Transmitter

4 Degassifies Column Top Temp. RTD with Transmitter

5. Aldehyde Column Bottom Temp. RTD with Transmitter

6. Aldehyde Column Top Temp. RTD with Transmitter

7. Aldehyde Column Temp. on Tray 12 RTD with Transmitter

8 Aldehyde Reflux Tank Temp. RTD with Transmitter

9. Exhaust column bottom temp. RTD with Transmitter

10. Rectifier Reflux Tank Temp. RTD with Transmitter

11. Analyzer Column Vent Condenser CWR Temp. RTD with Transmitter

12. PCV Condenser CWR Temp. RTD with Transmitter

13. Degasser Column Condenser CWR Temp. RTD with Transmitter

14. ED Column Bottom Temp. RTD with Transmitter

15. ED Column Top Temp. RTD with Transmitter

16. ED Column Feed Temp. RTD with Transmitter

17. ED Column Reflux Tank Temp. RTD with Transmitter

18. Simmering Reboiler Vent Condenser CWR Temp. RTD with Transmitter

19. Rectifier Column HFO Tray Temp. RTD with Transmitter

20. Rectifier Column LFO Tray 1 Temp. RTD with Transmitter

21. Rectifier column Draw Tray 1 temp. RTD with Transmitter

22. Rectifier Column Top Temp. RTD with Transmitter

23. Rectifier Column Bottom Temp. RTD with Transmitter

24. FOC Column Bottom Temp. RTD with Transmitter

25. FOC Column HFO Tray Temp. RTD with Transmitter

26. FOC Column LFO Tray Temp. RTD with Transmitter

27. FOC Column Top Temp. RTD with Transmitter

28. FOC Condenser I CWR Temp. RTD with Transmitter

29. FOC Condenser II CWR Temp. RTD with Transmitter

30. Simmering column bottom temp. RTD with Transmitter

31 Simmering column Middle temp. RTD with Transmitter

32. Simmering column Top temp. RTD with Transmitter

33. Simmering Reflux Tank Temp. RTD with Transmitter

34 Simmering column condenser I CWR temp. RTD with Transmitter

35 Simmering column condenser II CWR temp. RTD with Transmitter

36 CWS Header Temp. RTD with Transmitter

37 Steam Header Temp. RTD with Transmitter

F. Relief Valves


1

For Rectifier Column Pressure Safety Valve

2. For ED Column Vacuum Relief Valve

3. For Simmering Column Vacuum Relief Valve

4. For FOC column Vacuum Relief Valve

76

G. Misc. Instrument.

Field Instruments such as Pressure gauges, Temperature indicaters, Flow indicaters, Level indicaters

as required for smooth process operations.

H. Other Instruments

S. No. Particulars Type Qty Make

1 Gaylussac Alcoholometer set 2 Zeal

2 Alcoholmetery tables for determining strength of

alcohol

1

3 Safe & tester for rectified spirit, impure spirit 2 Eureka

4 Anti – vacuum / pressure relief valves (distillation

column)

4 Fainger

5 Manometer Eureka

6 Motor & Instrument control panel 1 ABB/Siemens

7 Instrument air compressor for distillation plant 2 Elgi

8 Dryer for Instrument Air before compressor 1 Elgi

9 DCS System modules pack, software and

communication cable PC with monitor & printer

SCADA- DCS System instrumentation system for

fermentation & distillation

1 ABB/Siemens

10 PRDS/PRV at all required points

I. Laboratory Equipments and Instruments

Lab shall be well equipped with facilities of

a) yeast culture equipments i.e. autoclave, laminar flow, microscope, refrigerator, culture flasks

etc.

b) Quality and process control equipments and apparatus eg. pH meter, TDS meter, carlfischer

moisture meter and other glass apparatus etc.

J. Electrical:

Electrical Work For Fermentation & Distillation House, Tank farm & Utility section 1 Set

Complete electric supply of plant equipments, including design, manufacture, procure, supply, erection,

testing & commissioning of MCC, electrical motors, all flameproof equipment, power cables, control

cables, Instrument cables, Lightening arrestor, cable trays, local push button station for each & every

pump, blower, vacuum pump, agitator etc..

It also including cables laying, earthing of motor, MCC, push button station etc.

In MCC, 3 No. vacant compartments suitable for --- HP starters shall be provided. Panel MCC boxes

should be as per Indian Electric Rule (thickness) switch, starter, relay, and conductors, ACB etc. should

be of L&T / Siemens Volt, Ampermeter & energy meter for each panel should be of AE make. A cooper

thimble only is to be used. Earthing should be as per Indian Electrical Rule standard only.

K. Insulation & Painting :

Insulation & painting for fermentation & distillation section.

77

2.3.3 INSTRUMENTATION FOR MSDH SECTION

A. Flow meter

Note: All instruments will both local and panel mounted are to be hooked into DCS system with

mimicry diagrams.

B. Temperature indicators:

Sr.

No.

Particulars Type Make

1.

2.

3.

4.

5.

Alcohol recovery column bottom

Alcohol recovery column top

Alcohol feed to recovery column

Regenerated alcohol feed to recovery

column

Alcohol super heater

Dial thermometers

(mercury filled type

for local and sensing

and transmission

system for DCS system

Radix/ Radicon/

J. N. Marshall

Insulation :

Insulation for distillation columns & other related equipment & piping like Steam chest, hot

water tank, steam piping, CIP tank etc. with Aluminium cladding of 24(more than 200

NB)/26 G( up to 150 NB) (As per IS code)

Painting:

Painting as per the relevant code to all MS equipment, CS piping, Supports etc.

Sr.

No.

Particulars Type Make

1.

2.

3.

4.

5.

6.

7.

8.

9.

10

11.

R.S feed to recovery column

Absolute alcohol draw

Reflux to alcohol recovery column

Feed flow control system

Steam flow control system

Electronic steam flow meter with indicator &

integrator

Electronic flow meters with totalizer for

alcohol

Pressure swing adsorption control system

DCS control system of the total plant

Temperatures indicators- (distillation

columns, super heater, condensers

molecular sieves towers and cooling water

system)

Pressure gauges- pressure controllers on

distillation column, molecular sieves towers,

steam supply, process pumps etc.

Rota meter

Rota meter

Rota meter

Rota meter

Rota meter

Rota meter

Specify

Specify

* as per list

* as per list

Rosemont / J.N.

Marshall

12. Level indicators and level control loops of

distillation columns, condensate drums, etc.

Specify

13. Any other instruments such as hydrometer

and safe and tester etc

Specify

78

6.

7.

8.

9.

10.

11.

12.

13.

14.

Dehydration towers

Cooling water supply header

Cooling water outlet from condensers

Cooling water outlet from dehydration

column – vent condenser

Product cooler

Steam

Others

Eight point scanner

Temp. control loop for columns, mol

sieve towers, etc

Specify

Specify

RTD

C. Pressure Gauges

S. No. Particulars Type Make

1. Dehydration tonnes, alcohol recovery

column, Vacuum system

Specify H. Guru/

Feibig

2. Product cooler Specify

3. On all process pumps Specify

4. Cooling water recirculation pump Specify

5. Steam line to all re-boilers Specify

6. Steam header Specify

7. Others Specify

D. Level Instruments


1. Level control loops for

a. Regenerant holding tank

b. Alcohol feed tank

c. Alcohol recovery column bottom

Specify

Specify

Specify

Specify

2. Level switch on cooling water (for low water

alarm)

Specify Specify

E. Other Instruments


1. Pressure switch on steam line (for low steam

pressure alarm)

Specify Specify

2. Hydrometer Specify Specify

3. Safe & Tester Specify Specify

4. Instrument panel Specify Specify

5. PRDS at all control points Specify Specify

Specify all the control loops in detail.

If RTD is used instead of dial thermometers, local indication should be provided.

F. Electrical Work for Absolute Alcohol plant & Tankfarm

79

Complete electrification of plant including design, manufacture, procure,

supply, erection, testing & commissioning of MCC, electrical motors, all

flameproof equipments, power cables, control cables, instrument cables,

lightening arrestor, cable trays, local push button stations for each & every

pump, blower, vacuum pump, agitator etc., lighting of all sections of plant

including light fittings, earthing pits etc.

It also includes cable laying, earthing of motors, MCC, push button stations etc.

In MCC, 5 No. vacant compartments suitable____ HP starters shall be provided

Specify details

G. Insulation & Painting:

Insulation & painting for MSDH distillation section

Insulation :

Insulation for distillation columns & other related equipments &

piping like steam chest, hot water, etc.

Painting :

Painting as per the relevant code to all MS equipments, CS piping,

supports etc.

To be provided as per IS

specifications for hot

insulation.

H. Electrical Work for Absolute Alcohol plant & Tankfarm

Complete electrification of plant including design, manufacture, procure,

supply, erection, testing & commissioning of MCC, electrical motors, all

flameproof equipments, power cables, control cables, instrument cables,

lightening arrestor, cable trays, local push button stations for each & every

pump, blower, vacuum pump, agitator etc., lighting of all sections of plant

including light fittings, earthing pits etc.

It also includes cable laying, earthing of motors, MCC, push button stations etc.

In MCC, 5 No. vacant compartments suitable____ HP starters shall be provided

Specify details

I. Insulation & Painting:

Insulation & painting for MSDH distillation section

Insulation :

Insulation for distillation columns & other related equipments &

piping like steam chest, hot water, etc.

Painting :

Painting as per the relevant code to all MS equipments, CS piping,

supports etc.

To be provided as per IS

specifications for hot

insulation.

Pump with flame proof motor & double mechanical seal

S.No Particulars M.O.C Type Capacity

M3/Hr

Head in

MLC HP/KW Qty Remark

1 R.S pump (From

receiver to storage

tank to issue)

CI Centrifugal 25

25 * 1+1

Nos.

Gland

less,

exp.

Proof

2 AA pump (From

receiver to storage

tank to issue)

CI Centrifugal 25 25 * 1+1

Nos.

“”

3 I.S. / TA pump (From CI Centrifugal 10 25 * 1 “”

80

receiver to storage

tank to issue)

No

4 Fusel oil feed pump

(from storage tank to

issue)

CI Centrifugal 10 25 * 1 No. “”

5 SDS pump to issue CI Centrifugal 10 25 * 1 No. “”

6. ENA pump from

receiving to storage

CF 8 Centrifugal 25 25 * 1+1 “”

7. ENA issue pump CF 8 “25 20 * 1+1 “”

8. R.S. Pump for issue &

transfer

1+1

9. Fussil oil pump

2.4 Fabricated Tanks & Receivers :

S.

No Name Working Capacity MOC

Thk. (mm)

Shell/ Bot.

/Top

Qty Remarks

1 Molasses

storage tank

3000 m3 , vert.,cylin.,flat

bottom, conical top dia 20.0 x

height 10 mtr.

MS As per

standard

1 no. Thickness to

be approved

by

purchaser

2 R.S./ A A

(ethanol)

storage

400 m3 ,vert.,cylin.,flat bottom,

conical top tank with vent

condenser

MS As per *

standard

4 Nos

3 ENA 400 m3 vert.,cylin.,flat with vent

condenser

MS As per *

standard

2 Nos

4 SDS storage

tanks

100 m3 vert.,cylin.,flat MS As per *

standard

2 Nos

5 Denaturant

storage tank

25 KL

1

6 Fusel oil

storage tank

5 M3 vert.,cylin.,flat MS 6/6/6 1 No

7 Flow meter

with

Totalizer for

issue to be

approved by

Weight &

Measure

Dept.

1. Nos. each for R.S. , Impure

spirit and A.A, ENA

8. ENA Daily

Receivers

R.S. – do –

Ethanol

Type : Cylindrical, dished ends.

Capacity : 35 m3

35

35

SS-

304

M.S.

5,5,6 3 Nos.

9. RS / ENA

Transfer

pump

Type : Cylindrical

Capacity : 30 m3/hr

SS-

304/

CF 8

2 + 1

Nos.

Flame proof

motor

10. TA Receiver Type : Cylindrical

Capacity : 10 m3 MS 5,5,5 2 Nos

81

11. Fusel Oil

Transfer

Pump

Type : Cylindrical

Capacity : 5 m3/hr MS 1 No. Explosion

proof motor

12. Vent

condenser

for storage

tanks

Type : Shell and Tube Quantity : 1 No.

on each

tank

13. Issue

Measure

System

Any. 1 – for ENA

1 – RS/ethanol/IS SS-

304

14. Piping &

Valve

Lot

15. Electrical &

Instruments

Lot

Note:- All MS materials used for fabrication of tanks, receivers or otherwise shall confirm to IS: 2061-1999

2.5 WATER SUPPLY SYSTEM

Raw water shall be collected in a C.S. storage raw water storage tank from sugar mill. A part of

raw water from storage tank is transferred in condensate treatment unit and treated alongwith

the accepts from C.T.U. for getting DM water through a mixed bid – ACF combination as make up

for ENA and boiler requirements.

Major water supply is for fermenter dilution and cooling tower make up. Cooling tower make up

shall be through recovered water from process condensate and lees treatment in the CTU.

In the CTU there will be two streams – one for process condensate and spent lees which are

relatively clear but high on COD / BOD. The coencentrate high COD, reject from this stream shall

be treated by aeration to remove COD and the clear liquid is then fed back to the stream one for

further reclaiming of water.

The other waste streams shall be treated as stream 2 in CTU and the clear water is taken for

cooling tower make up largely. Thus the raw water requirements is mainly in fermentation

section. The water supply equipment lis, but not limited to as below :-

Water pipeline from sugar mill tube well to distillery process water tank. (Approx. 400 mtrs)

1. Proces water tank 150 m3 Capacity : 150 m3.

MOC-M.S. dia 5.5 x 6.5

2 Raw water pump with motor Type : Centrifugal

Capacity – 150 m3.

Quantity – 1 + 1

3 Piping & valves LOT

4 Electrical and instrumentation LOT

5 Structural LOT

01. Raw water quality analysis report shall be provided.

02. DM plant capacity for ENA and boiler feed make up water 7.0 m3/hr.

2.6 COOLING TOWER DETAILS :

82

Cooling tower for distillation, MSDH plant and evaporation section may be common.

However, provision should be made in the cooling tower and numbers and sizes of circulation

pumps to suit operation at any capacity depending upon the number of units operating at a time.

A. FERMENTATION COOLING TOWER

DESIGN CONDITIONS :

A-1. Flow rate capacity : To specify

A-2. Delta T : 2˚C

A-3. Type : Induced Draft, Wooden construction

A-4. Pump capacity : 3 kg /cm.2 diff. pressure

A-5 Quantity : 1 + 1 Nos. centrifugal

B. DISTILLATION + MSDH COOLING TOWER

DESIGN CONDITIONS ;

B-1. Flow rate capacity : * m3/per hour

B-2. Delta T : 8˚C

B-3. Type : Induced Draft, Wooden construction

B-4. Pump capacity & Quantity : *m3/per hour, 3 kg /cm.2 diff. pressure

No. : 2 Nos. (1W+1S)

B-5 For Ethanol Section : 2 Nos. of pump (1OP+1SB); * m3/per hour, 3 kg /cm.2

diff. pressure

C. EVAPORATION COOLING TOWER

DESIGN CONDITIONS :

C-1. Flow Rate capacity : * m3 per hour

C-2. Delta T : 8˚C

C-3. Type : Induced Dfaft, wooden construction

PUMPS AND MOTOR :

C-4. Pump capacity : * m3 per hour

C-5. Nos. : 1W+1S

2.7 PIPING, FITTINGS & VALVES SPECIFICATIONS :

Sr.

No.

Particulars MOC

1. Fermented wash AISI - 304

2 Alcohol vapour / liquid reflux for coloumns AISI - 304

3. Rectified Spirit AISI - 304

4. Extra Neutral Alcohol AISI - 304

5. Spent wash AISI - 304

6. Spent less/Fusel Oil AISI - 304

7. Water/steam/steam condensate AISI - 304

8. Vapour bottles AISI - 304

9. Column Syphons AISI - 304

10. Manometer Bottles AISI - 304

11. Liquid & Gas Separators AISI - 304

12. Instrumentation Air AISI - 304

2.8 AIR COMPRESSOR WITH AIR DRYER AND RECEIVER (FOR INSTRUMENT AIR)

Capacity : 94.5 CFM

Working Pressure : 7.5 kg/cm2 (g)

83

Quantity : 1 Op + 1SB

Air Dryer x 1 No. Suitable for dry and moisture free air

Air Receiver x 1000 litres x 1 No.

Necessary oil filters to have desired output air quality as 0.003 ppm.

2.9 Vendors shall specify the make and standard specifications of the bought out items and piping

materials supplied with the plant as per the General Guidelines mentioned below:

1. All the copper material should be deoxidized copper manufactured by approved and reputed

firms only.

2. All the PHEs should be Alfa Laval /GEA make.

3. All process pumps shall be Microfinish/Kirloskar/KSB/Alfa Laval make only and utility pumps

shall be Kirloskar/KSB make only.

4. All motors shall be Crompton/Kirloskar/Siemens make only.

5. All C.S. Pipes should be as per respective BSI specifications IS 1239 ‘C’ class; preferably TATA

make.

6. All stainless steel pipes and sheets shall be as per AISI type 304 or AISI type 316. TATA/Tube

India/SAIL make.

7. All the valves should be Audco/KSB make only.

8. SS and GI nuts & bolts shall be TATA/GKW make.

9. All the cables used for electrification shall be Finolex/Asian/C.C.I. make only.

10. All lighting (distillation) material should be flame proof and of Philips or Crompton Greaves

make only.

Vendors may give equivalent specifications, with the approval of the Purchaser.

2.10 STEAM GENERATION PLANT:

One No. Bio-mass cum slops fired traveling grate water tube drum type boiler suitable to

generate 12 tonne/hr of capacity super heated steam at 45 kg/cm sq. pressure and 410 deg. C

temp. with steam heated air heater and economizer with a view to obtain a boiler efficiency of 64

% on GCV of mixed fuel is to be provided. The boiler should be provided with ESP for limiting the

solid particulate matter (SPM) level in stack gases to 30 mg/NM3 to meet the environmental

standards.

Boiler shall utilize spent wash concentrate with bagasse / rice husk as supporting fuel. Boiler

should be provided with one steam drum and one lower drum both of fusion welded

construction. The drum shall be provided with dished ends, manhole doors etc. as per IBR.

The boiler should be provided with traveling grate furnace with pneumatic spreader stroker type

to burn bio mass. The boiler shall be capable of burning the entire generation of slops @ 3.0 to

3.5 T/hr at 60o brix. The supporting fuel is only to sustain the combustion of slops at 8 T/hr. of

steam generation.

84

2.10.1 DESIGN BASIS

Type OF Boiler : Double-Drum type boiler

Design code : IBR 1950 with latest

amendments, as applicable

Boiler capacity at MSSV outlet Kg/hr (MCR) 12000

Steam pressure at MSSV outlet Kg/cm2 g 45

Steam temperature at MSSV outlet (OC) 410

Fuel

: Bagasse/ Rice husk with slops

(Conc. Spent wash)

Water temp at Economiser inlet (OC) 110˚C

Fuel characteristics Bagasse/Rice

Husk

Slops

GCV 2272 k cal/kg 1705 k.cal/kg

Moisture 50% 40 – 45%

C 22%

H2 2% approx.

H2S 2% v/v

Flue gas temperature at Air heater outlet °C 190 °C

Ambient Temperature °C 40

Electrical data for motors

- LT Volt (V) : 415 ± 10

- Frequency (Hz) : 50

- Type : AC 3 phase, 4 wire

Electrical data for instruments

- LT Volt (V) : 220 ± 10 %

- Frequency (Hz) : 50 ± 5 %

- Type : AC single phase

Compressed air pressure : 7 Kg/cm2 (Oil and Moisture free)

2.10.2 SCOPE OF SUPPLY FOR BOILER

PRESSURE PARTS

1.1 Steam drum with internals.

1.2 Membrane water wall furnace with headers.

1.3 Evaporator tube assembly with inlet and outlet headers and casing with stiffeners.

1.4 Down comers and risers.

1.5 Two Stage Super heater tube assemblies with inlet and outlet header & Coil supports.

1.6 Necessary piping connecting drum and super heater & super heater to main steam stop

valve.

1.7 Economizer section with inlet & outlet headers and casing with stiffeners.

1.8 Inter stage Spray type De-super heater. (At temperature)

1.9 Feed Water Piping from deaerator to.

85

Feed water system

2.1 Two nos. Boiler feed water pumps (1W+1S) complete with MRC valve, coupling and base

frame, motors.

2.2 Feed regulating station for maintaining uniform water level in steam drum.

2.3 Strainers at the suction of feed water pump.

2.4 Feed line from feed pump discharge to economizer.

2.5 Minimum flow and balance leak off line from BFWP station to de-aerator.

2.6 Cooling water line to and from individual equipments from one point in boiler house.

FUEL FEEDING SYSTEM

3.1 Fuel feeder discharge chutes upto furnace.

3.2 Feeder with variable frequency drive for bagasse / rice husk feeding

3.3 Pneumatic distributor for bagasse/ rice husk feeding with rotary damper for controlling

fuel.

3.4 Secondary air system.

3.5 Inspection cum fire doors for furnace.

Slops Feeding System

4.1 Piping from slops storage tank to boiler with pumps etc.

4.2 2 nos. slop pumps with variable speed drive.

4.2 Strainer assembly

4.3 Slops spraying system and safety system.

4.4 Flow meter on slops line.

Draught System

5.1 1x 100% MCR FD Fan with base frame, coupling hardware and motor. *

5.2 1 x 100% MCR ID Fan with base frame, coupling hardware and motor with VFD. *

5.3 1 x 100% MCR SA Fan with base frame, coupling hardware and motor. *

* Capacity to be specified by vendor

Deaerator cum storage tank

6.1 Deaerator with deaeration water storage tank ( 5M-3 capacity).

6.2 Essential valves and fittings.

6.3 Pressure control valve with required isolation valves.

6.4 Level control valve with required isolation valves.

6.5 Feed water line from deaerator outlet to feed pump suction.

6.6 Deaerator storage tank is envisaged to be located at control room top.

86

Soot Blowers

7.1 Min. 2 nos. of LRSB at super heaters

7.2 Short rectractable soot blowers at evaporator, economizers and APH zones.

7.3 Drive motors, PRV & Safety valve.

Travelling Grate Furnace

8.1 Travelling Grate Assembly with mechanical variable speed drive.

8.2 Front ash hopper with plate valve for ash discharge.

8.3 Riddling hopper with plate valve for ash discharge.

VALVES & MOUNTINGS

Main stream stop valve with bypass valve.

• Start – up vent valve.

• Spring loaded mechanical safety valve.

• Pressure gauges and remote pressure gauges.

• Flow nozzle in steam line loose supply .

• All isolation & drain valves.

• 1 x 100% Feed water control valve with manual isolation valve at upstream/down stream

& manual bypass valve.

• Pressure gauge.

• Flow Orifice for feed flow measurement

• Associated piping / fittings.

• Spray nozzles, internals and headers.

• 1 x 100% Spray control valve with manual isolation valve at down stream/ upstream &

bypass valve.

• Piping from downstream of FCV to SCV.

• Spray water piping from SCV outlet to De-Super heater.

• Water level gauges – 2 nos. (Transparent type)

• Pressure gauge and remote pressure gauge.

• Spring loaded mechanical safety valve – 2 nos.

• All isolation, drain valves, air vent valve

• Manual intermittent & continuous blow down valve.(Angle type)

• Valves in steam line, feed line, spray line & drain line including NRV at economizer inlet.

• All isolation & drain valves.

• Air box drain valve.

• Air & gas line valves.

87

Note :- The above referred details are tentative. Supplier should specify quantity and

details for comprehensive operational completeness of the boiler as a turnkey supplier of

process know how and operations.

ELECTRICALS

415 V LT MCC for boiler & its auxiliaries (Non draw out type) consists of switches / relays for the

following equipments:

• Main Incomer

• FD / ID / SA fan Drives.

• Feed water pump drives.

• Fuel feeder drives.

• Slop pump drives.

• Traveling grate drive

• Soot Blower Drive

INSTRUMENTATIONS

The instrument control panel to be totally enclosed in a cubicle for dust free conditions with smoke/fire

alarm detector by providing an exhaust fan on the panel. The control panel shall be properly wired, tubed

and connected to all field transmitters and instruments as per standard instrumentation practice. It

should be housed in A.C. room, suitably sized, designed and constructed by the Purchaser.

The following instrumentation systems are to be provided:

• Steam flow meter of indicating, integrating and recording (in data logger) type

• Feed water flow meter of indicating, integrating and recording (in data logger) type.

• Drum water level indicating and recording ( in data logger) type.

• Superheated pressure indicating and recording (in data logger) type.

Multipoint temperature scanner interface with ‘ K/J ’ type thermocouple and universal temperature

transmitters with linear output for each parameter as follows:

(a) Superheated steam at super heater outlet.

(b) Feed water at deaerator inlet

(c) Feed water economizer inlet

(d) Feed water at economizer outlet

(e) Flue gas temp. at boiler outlet

(f) Flue gas temp. at economizer outlet

(g) Flue gas temp. at air heater outlet

(h) Flue gas at I.D fan inlet

(i) Air temp. at air heater inlet.

(j) Air temp. at air heater outlet

(k) Furnace temp.

Draft gauges.

(a) F.D fan discharge

(b) I.D fan suction

(c) Furnace

(d) Flue gas at boiler outlet

88

(e) Flue gas at economizer outlet

(f) Flue gas at air heater outlet

(g) Flue gas at fly ash arrestor inlet

(h) Flue gas at fly ash arrestor outlet

(i) Air at air heater outlet

CO2 analyzer with signal connection to datalogger.

Pressure gauges of size 250 mm diameter with S.S. syphon and isolation valve to be provided at boiler

drum, super heater outlet steam and at fire door level for super heater outlet steam.

Pressure gauges of size 250 mm diameter with S.S. syphon and isolation valve to be provided at

economizer inlet, economizer outlet, at each feed water pump outlet and feed water pumps common

header.

Following parameters shall be set to DCS panel.

(a) Steam flow

(b) Feed water flow

(c) Super heater steam temp. at primary outlet

(d) Super heater steam temp. at secondary outlet

(e) Super heater steam pressure at secondary outlet.

(f) Drum level

(g) Deaerator level

(h) Deaerator pressure

(i) Furnace pressure

(j) Air flow

(k) Feed water at economizer inlet

(l) Feed water at economizer outlet

(m) Feed water at deaerator inlet

(n) Flue gas temp. at boiler outlet

(o) Flue gas temp. at economizer outlet

(p) Flue gas temp. at air heater outlet

(q) Flue gas temp. ID fan inlet

(r) Air temp. at air heater inlet

(s) Air temp. at air heater outlet

(t) Furnace temp.

(u) O2/CO2

Micro processor based enunciator with electronic hooter to be provided for the following:

(a) Feed water tank level low

(b) Deaerator tank level low

(c) Deaerator tank level high

(d) Drum water level low

(e) Drum water level high

(f) Super heater steam temp. high

(g) ID fan trip

(h) FD fan trip

(i) SA fan trip

(j) Feed water pump trip

(k) Bagasse/Rice Husk feeder trip

89

(l) Feed water transfer trip

The following auto controller to be provided with the boiler:

a) Three element drum level control system: Drum level shall be automatically controlled using the three

element control philosophy to ensure quick response of the system. In case of drum level falls below

minimum level, the feed water control valve will open fully. In case drum level rises above maximum

level, the feed water control valve will close fully.

b) Deaerator pressure and level control system: Deaerator pressure shall be maintained by regulating the

steam flow to the deaerator so that temperature of boiler feed water is maintained at the desired set

value. Deaerator level shall be controlled so as to balance the inflow and out- flow of feed water.

c) Combustion control system: This will be an integrated control loop for maintaining the steam pressure.

According to the steam pressure the master controller will adjust rotary feeder speed to feed more or

less fuel to the boiler and FD/ID fan to control amount of primary air/flue gas respectively. To ensure

that this adjustment is correct, the signal of CO2 % in flue gases will be taken in the loop to make the

final correction in the combustion air/flue gas flow.

d) Furnace pressure control system: ID fan speed shall be controlled to maintain draft in side the furnace

to – 3-5mm WC.

e) Two air compressors (one as standby) shall be provided to supply oil and moisture free air through

suitable dryer system, for pneumatically controlled instruments. Spare air filtering and drying system

shall also be provided along with standby compressor.

Computerized Boiler Automation

The computerized scalable process control system shall be provided to achieve the above referred

measurements, control & audio- visual alarms for the safe and smooth operation of the boiler. The

system shall have the following features and facilities :-

(a) Loop wise scan time selection.

(b) Card replacement without power shutdown.

(c) Latest communication standards like HART/Foundation field bus.

LP Chemical Dosing System

(A)

• One no. Skid mounted Low Pressure dosing tank.

• Two nos. LP dosing pumps (1 Working + 1 Standby)

• One no. agitator for dosing system.

• Minimum and essential required valves and fittings.

90

HP Chemical Dosing System

(B)

• One no. Skid mounted High Pressure dosing tank.

• Two nos. HP dosing pumps (1 Working + 1 Standby)

• One no. agitator for dosing system.

• Minimum and essential required valves and fittings.

Sample Coolers

(C)

• Sample coolers for feed water, boiler water and superheated steam.

• Sample cooler piping with valves & fitting.

DUST COLLECTING SYSTEMS :

Dust collection is by ESP / Bag filter to limit the solid particulate matter level to 30 mg/NM³ as

recommended CPCB.

Air Pre-Heater

• Multitubular air pre-heater tubes and tube sheets & casing with stiffeners.

• Ash hopper below air heater.

• SCAPH (Steam Coil Air Pre heater) to pre-heat the air entering APH (For both SA & FD)

BOILER HOUSE ACCESSORIES

Supports and platform

- Supporting structure for the boiler from operating platform at 5500 mm

- Supporting structure for air heater meters from operating platform.

- Minimum and essential operating platforms with approach stairs/ ladders/

handrails for the equipments

- Buck stays, foundation bolts & base plates

Air Ducting

- Air ducting from FD fan outlet to inlet of steam coil air preheater (SCAPH) & from

SCAPH to air heater & from air heater outlet to individual chamber.

- A ducting from F.D header to SA fan & From SA fan delivery to SA header.

- Metallic expansion joints in air ducting & Air flow measuring device (aerofoil

meter).

Flue gas Ducting

- Flue gas ducting from boiler outlet to chimney inlet (from ID fan to inlet of

chimney max. 6 mtr).

91

- Damper & expansion joints in flue gas ducting.

Refractory & Furnace casing

- Supply of quality refractory materials as per standard code with Furnace casing.

Insulation & Cladding

- Supply of hot thermal insulation and aluminium cladding materials (24 SWG).

Blow down / Drain

- Blow down drain piping from valves outlet to common drain header & from

header outlet to inlet of BD tank.

- One no. common blow down tank for both IBD & CBD.

- Vent piping from individual vent connections on steam drum, Safety valve & main

steam line upto safe elevation.

Instrumentation Cabling

- Compensating cables, impulse piping, instrument cables and signal cables from

field instruments to Junction box and from junction box up to inlet marshalling

panel (50m).

- Junction boxes for the instruments supplied

- Instrument air piping from boiler battery limit to individual consuming point

(from one point near boiler column).

Electrical cabling

- Incoming / outgoing LT power & control cables from MCC to the individual

equipments, cable piping, trays etc., supplied by CBL. This does not include the

main power cable up to MCC.

- Earthing above ground level.

- Local push button station for fans and pumps.

ASH HANDLING SYSTEM

• Submerged belt conveyor for Grate zone

• Screw conveyor for economizer, APH, ESP

• Common belt conveyor for grate & fly ash up to trolley.

• Impact idler at feed points

• Carrying idlers

• Return roller

• S. A. Carrying idlers

• S. A. Return roller

• Head pulley (rubberised)

• Tail pulley

• Snub pulley

• Stringer

• Main trastle

92

FUEL HANDLING SYSTEM

Bagasse / Rice husk will be carried from yard by RBC which will feed into an intermediate SILO followed

by chute and drum feeder.

ERECTION, COMMISSIONING & IBR APPROVAL

• The erection of the items supplied by Vendor to the satisfaction of the customer. Erection shall be

carried out according to well-established practices.

• Providing erection tools tackles. Hoists, derricks, slings scaffolding, rigging tools, welding sets,

instruments, appliances, consumables etc. required for erection, inspection, testing and

commissioning to accomplish the work.

• Arranging necessary inspection and IBR approval of all site related activities. However all IBR fee

is in purchasers scope.

• Stress relieving of weld joints as required.

• Providing complete supervisory personnel.

• Ensuring pre-commissioning checks, mass flushing alkali boil out, trial run of all rotating

equipment, calibration of instruments, controls etc.,

OTHER FEATURES

Boiler headers shall be constructed in accordance with IBR specifications with flanged ends to promote

cleaning and inspection.

The boiler steam drum shall be provided with proper steam drying internals as per IBR.

Traveling grate Furnace with pneumatic spreader stoker type to burn bagasse with 50 percent moisture

with preheated air shall be provided for the boiler. Furnace shall be designed to give maximum

continuous rating with bagasse.

Suitable feeder coupled to variable speed drive of positive infinitely variable type for regulating the

quantity of bagasse / rice husk to furnace shall be provided.

The ID fan shall be designed for at least 130% of rated capacity. The shaft of the fan shall conform to 40 C

8 of IS:1570-1978. Renewable hard faced wear pads on the blades shall be incorporated in the impeller.

ID Fan shall be driven by AC VVVF motor directly coupled. The Fan rated speed shall not be more than

1000 RPM. The impeller of the fan shall be fabricated out of minimum 6 mm thick mild steel. The fan shall

be provided with dampers at the inlet as well as at the outlet. The impeller of the fan should be supported

bearings on both ends of the shaft.

Primary air for combustion shall be supplied by the forced draft fan SCAPH and APH shall be supplied to

the plenum chamber underneath the grate. Variable inlet vane control damper in the suction of the FD

fan shall be provided. FD fan shall be driven by AC VVVF motor directly coupled. The blades of fan rotor

shall be fabricated out of minimum 5 mm thick mild steel plates. The rotors of the ID & FD Fans shall be

dynamically balanced. The rpm of the FD fan should not be more than 1500 rpm. ID fan should be

interlocked so that FD runs only when ID fan is running.

Secondary air fan of suitable capacity along with TEFC squirrel cage motor shall be supplied. This will

supply air into the furnace as a secondary air at high pressure through heat resisting nozzles for ensuring

combustion completeness. The secondary air nozzles shall be installed in the furnace walls at suitable

93

locations to give intimate mixing of fuel gas and flue gases. From the same fan air shall be supplied to the

pneumatic distributors to distribute the bagasse on the grate uniformly.

Ash handling system comprising of sub-merged belt conveyor should be provided suitable to the

approved lay out of boiler house and ash handling system..

Continuous blow down equipment as per IBR complete with all piping connected to the M.S blowdown

tank within 10 meters outside the boiler house.

Suitable surplus bagasse storage and return feed conveyor system to be provided. .

Economizer

An economizer having adequate heating surface with 3.0 mm thick tubes shall be provided. Economizer

shall be complete with coils, supports, thermo wells for measuring inlet and outlet water temperature,

casing and ducting, soot blower, lagging etc. The economizer shall be designed in accordance with the

requirement of IBR.

Air pre-heater

Air heater shall have two stage heating, first stage by steam upto 90 deg. C followed by second stage upto

140 deg. C by flue gas. Air heater shall be complete in all respects with 14 SWG thick ERW tubes, tube

plates, support, dampers, casing and ducting etc.

The air heater and economizer shall be designed so as to give final flue gas temp. of max. 190 deg.C. The

air outlet temp. should not exceed 150ºC.

Boiler feed water tank

One cylindrical closed mild steel tank shall be of 10 m3 capacity with inlet connections for condensate,

treated water, chemical dosing arrangements, outlets connections, for transfer pumps, overflow

connection, air vent connection etc. Feed water tank shall be supported on steel supporting structure.

Bottom of the tank shall not be less than 8 meter height from the transfer pump suction.

Two nos. transfer pumps (one as standby) each of 15 m³/hr capacity and 60 M head to pump water from

boiler feed water tank to Deaerator to maintain 4 kg/cm2 g pressure at the nozzles of Deaerator shall be

provided.

De-aerator

Deaerater mounted on feed water tank of 5 m3 capacity and suitable for maximum flow rate of 15 m³ per

hour shall be provided to obtain a temperature rise of feed water from 90 deg.C to 140 deg.C by using

steam from turbine back pressure. The feed water tank shall be installed at a height of 10 metres from

the feed pump suction and shall have platform around the tank. It shall have high and low level alarm

along with gauge glasses.

Chemical dosing equipments

The boiler shall be supplied with chemical dosing systems one for high pressure dosing and other for low

pressure dosing. Each system shall consist of chemical proportioning tanks, two nos. positive

displacement type dosing pumps, valves and measuring instruments. Each mixing tank shall have rubber

linings from inside and shall be fitted with motorized stirrer. The capacity of each tank shall be of 200

litres. The chemical dosing system equipment shall be located near feed water station on the ground

floor.

94

Boiler feed water pumps

Two pumps (one as standby) each of 15 m³ per hour capacity at suitable head shall be provided.

Each multistage electrical driven pump shall be suitable for pumping hot water at 140 deg.C. from

deaerater to boiler. Electric motor of TEFC sq. cage type with auto transformer/soft starter shall be

provided. The starting current should not exceed the 300% of full load current.

Boiler Feed Water Treatment Plant

Boiler Feed water is made up by condensate return along with polished condensate from Evaporation

plant. R.O plant of 2 m3/hr capacity shall be provided to the water requirement of the boiler. Carbon

steel storage tank of 1500 H.L capacity, shall be included to store the treated water from the treatment

plant. Two pumps of 50 m3/hr capacity and of 25 meters head shall be provided to pump the water from

treated water storage tank to feed water tank.

Material of construction and general instructions:

The boiler shall be manufactured in accordance with the requirements of Indian Boiler Rules and

Regulations/ISO. The boiler shall be provided with a steel supporting structure from rolled steel sections

and designed with adequate strength for the loads imposed by the boiler and associated equipments.

The boiler shall be complete with necessary tubes, manifolds, integral pipe works, mountings and

fittings with valves, gauges, high and low water alarm, maintenance tools consisting of expander,

mandrills, ratchets two grease guns and a set of spanners, water gauges, chemical injection valves etc.

The integral pipe work shall consist of blow-off bends, high and low pressure drains, water gauge piping,

water and steam connections to the feed water regulator, piping from feed control valve to

economizer inlet manifold, feed piping from economizer outlet manifold to the boiler steam drum,

pressure gauge piping soot blower steam supply pipe works, safety valves escape pipe work etc.

The boiler shall be provided with a three element type automatic feed water regulator of the

electric/pneumatic controller type, which shall respond to momentary fluctuations in steam demand

upto ± 5% of the rated MCR of the boiler. One hand operated control valve of cast steel (located such

that its operator can see water level in gauge glass) capable of passing the required amount of water

shall also be provided. The boiler shall have two water gauge glasses at the top drum independently

connected.

Necessary mild steel ducting of 5 mm thick plate for air duct and flue gas duct with stiffeners shall be

provided for the boiler, comprising of cold air ducting extending between the forced draft fan

discharge and air inlet of air heater, hot air ducting from the air heater outlet to the furnace , flue gas

ducting from fly ash arrestor to the chimney. All ducts of mild steel shall be above the ground.

Necessary regulating and isolating dampers at suitable points shall be provided for the efficient

operation and maintenance of boiler. All dampers will have an effective area not less than the specified

for the ducts they control.

Suitable galleries and ladders with grating or open steel flooring for affording access to the essential

levels of the boiler plant complete with hand railings, curb angles and supports shall be provided.

All supporting steel work, hangers, thrust brackets and castings for the furnace shall be provided for

boiler. All refractory tiles and bricks, adequate quantity of high grade refractory cement, special

shaped refractory tiles castable refractory bricks for furnace and high temperature zones shall be as

per IS-8 quality. All necessary high grade insulating materials for the exposed portion of the boiler,

steam and water drums, integral pipe work from the feed pumps to the boiler, steam piping, gas and

95

hot air ducting shall also be supplied. Reinforcement with wire mesh and supercoated with a hard

setting material so as to protect the high grade lagging materials against damage shall also be provided.

Red bricks, cement and sand also to be provided by Seller.

2.11 CAPTIVE POWER PLANT

As mentioned in the process description in the earlier paras, power supply to the distillery is through its

own power plant based on steam turbo generator steam.

2.11.1 Turbine

One turbo alternator of 1000 KW (at 0.8 power factor ) capacity. The turbo set shall be multi stage

suitable for generating 1000 KW power at 0.8 PF even when both the overload valves of the turbine are

closed.

The steam turbine shall be designed for operation for the following ranges of steam parameters :

Inlet Steam parameters :

Maximum : 45 kg/cm2 g.

Normal : 42 kg/cm2g

Minimum : 39 kg/cm2g

Inlet Steam Temperature

Maximum : 410 deg. C.

Normal : 400 deg. C

Minimum : 390 deg. C.

Back Pressure : 5 ata

2.11.2 Features

The turbine shall be bladed horizontal rotor with double pedestal multistage controlled extraction

and back pressure type design.

The turbine shall also be capable of developing 1000 KW when steam pressure at inlet stop

valve is 40 kg/cm²g and temperature 390 deg. C. and valves fully open.

The turbine shall be coupled to a suitable enclosed reduction gear box of hardened and ground/

nitrided gears designed to transmit 1500 KW. mech. continuously at turbine rated speed, and

ambient temperature of 50 deg. C. with a service factor of not less than 1.5. The gear box shall

be coupled to the alternator through a compatible coupling, capable of transmitting 1500 KW

mech. continuously at turbine rated speed . The gear box shall be designed as per relevant

DIN/IS/BS/AGMA standard. Necessary cooling arrangement with standby cooler & oil pumps for

the gear box shall be provided.

The reduction gear box between the turbine and the generator shall be of double helical

arrangement with an acceptable service factor of minimum 1.5. The gear box shall be designed as

per requirement of DIN/IS/BS standard. Necessary cooling arrangement for the gear box shall be

provided.

The turbine shall be provided with barring gear driven by AC motors to rotate the turbine and

generator after shut down to prevent thermal distortion of the rotor. The barring gear shall be

capable of starting the rotor from rest and run it continuously at low speed. The barring gear

shall be interlocked with the lubrication system to prevent its operation without lubrication.

96

The speed regulation of the turbine (Droop characteristic) shall not exceed 6 percent at 1000

KW full load of the alternator. The turbine shall be provided with a suitable hydraulic/electronic

governor and turbine shall be complete with high pressure stop and emergency valve, steam

strainer steam traps, sentinel valve, main oil pump, auxiliary electric motor driven oil pump,

one steam turbine driven standby oil pump, oil cooling system consisting of two Nos Oil coolers

with necessary pipes, fittings and valves (so that one of the two coolers can be cleaned when the

turbine is working on load), steam and oil temperature and pressure gauges, spot mounted,

gauge type bearing temperature indicators for turbine and gear box local/direct mounted

speedometers and one remote reading tachometer, oil pockets with stem type thermometers

in the live steam inlet and exhaust steam outlet lines, steam flow meter for measuring the

steam consumption at the turbine. Necessary oil reservoir, duplex micronic self cleaning test

type oil filters, oil strainer, interconnecting oil, water and steam pipe work with valves and non-

return valves etc, and arrangement for automatic starting of auxiliary oil pump in case of low

oil pressure shall be provided The following safety devices shall be provided for the turbine :-

• Over speed trip with audio visual alarm.

• Low oil pressure trip with audio visual alarm.

• The turbine should trip when the alternator ACB trips due to differential protection.

• Remote operated manual trip with audio visual alarm

• Manual trip knob/handle on turbine

• Axial movement trip & High back pressure trip.

All special maintenance tools for the turbine shall be supplied along with the turbine.

2.11.3 Alternator

The alternator shall be suitable for developing continuously 1250 KVA (1000 KW at 0.8 Power

factor) 3-phase, 50 Hz. at a normal voltage range of 400-440 V, and shall conform to IS-4722-

1968 specifications. The alternator shall be suitable for 1250 KVA at 0.8 power factor and also

shall be fitted with two RTDs in each phase for thermo-protection of the alternator widings,

space heaters, winding air space temperature indicator, dial type spot mounted temperature

gauge for alternator bearings etc. The alternator shall be designed for an ambient temperature of

50 deg.C. The rotor as well as the stator of the alternator shall have class F insulation.

However the temperature rise shall be limited to Class ‘B’. The alternator shall be brushless

exciter type complete with base frame, couplings, water-cooled radiator with admiral quality

brass tubes, item connecting cabling etc. The alternator shall be provided with two bearings

(one at each end). Radiator shall be located at both sides of alternator body. Alternator shall

have cylindrical rotor. Alternator shall be brushless exciter type and CACW enclosure. Alternator

efficiency shall be not less than 96% at full load.

2.11.4 Panels

Following panels shall be provided for the turbo set :-

Desk control panel for the turbine fitted with temp. and pressure gauges for steam and oil,

turbine speed indicator and push buttons/rotary switch(inching type) for raising and lowering

the turbine speed, push button for starting of auxiliary oil pump, indicating lamps, etc.

One battery panel consisting of necessary number of DC storage batteries housed in clean glass

or rubber lined containers and complete with trickle charger and AC/DC fuses to supply DC

control voltage to the various control panels in the power house.Operational D.C. voltage shall be

24 V D.C.

AVR panel consisting of one operating and one standby (with change over rotary switch)

automatic thyristor controlled voltage regulators with independent primary and secondary

97

modes and complete with other accessories. An over voltage relay shall also be provided in this

panel. Suitable voltmeter and fine adjustment devices shall also be provided. Quadrature droop

adjustment shall be provided. Panel shall incorporate safety features viz under / over excitation

limit, under/ over voltage, excitation overload etc.

Excitation Panel - This shall be fitted with suitable size air circuit breaker or suitable switching

device with brushless alternator for the excitation field circuit so that the field current is

automatically cut off from the circuit in case the turbine/alternator trips. It shall be fitted with

DC Ammeter and DC voltmeter, shunt field regulator for manual operation of the excitor with

auto/manual selector switch, winding temp. indicator with selector switch, suitable

transformers, field discharge resistance, `ON-OFF' indicating lamps, fuses etc.

Alternator breaker panel - This shall be fitted with 2 Nos. of Ammeters rating for 1000 KW

turbo set and draw-out type air circuit breaker having motorized 'ON-OFF' operation in addition

to a handle projecting outside the panel for manual operation. This breaker shall be provided

with DC operated shunt trip coil. The breaker shall be designed for a minimum symmetrical

short circuit current of 50 KA (RMS) for one second. The breaker shall have suitable number of

auxiliary contacts for electrical inter locking with auxiliary power supply breaker. The breaker

shall be designed as per IS-2516 to be read along with Part I -1977 and Part II -1972

specifications The panel shall be fitted with the following protective devices for the alternator:-

• 3-element differential relay

• earth fault relay (inverse type) (three element )

• element over current relay

• instantaneous over voltage relay

• 1 under-voltage relay.

• 1 master tripping relay with necessary relay timers.

• Reverse power relay

• Breaker discrepancy relay

(All these relays shall conform to IS-3231-1965 specifications & electromechanical type and

draw out type air circuit breaker should have foolproof arrangement for proper contacts during

operation and proper cooling of isolating contracts )

2.11.5 Panel Composition

The panel shall be fitted with C.T. operated 3 Nos. ammeter 1 No: voltmeter with selector switch,

one no reed type frequency meter, one no. KW meter, one no 3 phase power factor meter, one

no KWH meter of integrating type, MDI/KVAH meter, one no. KVAR meter. The meters shall be

Class 1.5 percent accuracy and shall conform to IS-1248-1968 specifications. Meters shall be

preferably digital type. All meters shall be of square type of 144 mm sq with 90 per cent

deflection. The panel shall be fitted with audio-visual annunciator having suitable number of

windows and the following indications : -

DC failure trip, earth fault trip, over current trip, over voltage trip, under voltage trip, turbine

high speed trip, turbine shut down, turbine governor oil pressure trip, lube oil pressure trip,

high winding temperature trip, axial movement trip, high back pressure trip etc. Suitable

mechanical inter-locking with 2 Nos. spare castle key locks( loose ) shall be provided for

interlocking of the main breaker with emergency power supply breaker of sugar mill supply and

Bus Coupler can be switched ‘ON’ only when one incomer is ‘ON’. If both incomers are ‘ON’ then

bus coupler must be ‘OFF. `1 No: lock shall be fitted with alternator breaker panel and 2 Nos.

loose locks shall be fitted in Main Distribution Panel for grid/ sugar mill set incomers. This will be

in addition to the electrical interlocking of the same.

When sugar mill supply is taken, synchronising system and bus coupler (rating same as incomer of

alternator breaker) shall be provided with necessary meters and relays. Synchronising panel shall

98

have double volt meter, double frequency meter, lamps, synchroscope, P.T. fuses and selector

switch etc.

The panel will be fitted with suitable number of indicating lamps.

2.11.6 Alternator Panel

The alternator shall have neutral isolating air circuit breaker /contactor with interlocking facility

and mounted on front side of breaker/bus coupler panel. All the above panels shall be sheet steel

fabricated cubicle type made out of 14 SWG cold rolled steel sheets The cubicle shall be of

totally enclosed floor mounting type, dust, damp and vermin proof as far as possible and shall be

fitted with louvers for air circulation. Suitable size electric grade EC-91E copper bus bars shall be

provided with SMC/DMC supports etc.

The alternator breaker panel shall be designed for the ultimate capacity for withstanding

symmetrical short circuit current of 50 KA (RMS) for one second. The alternator breaker panel

shall be designed for an ambient temperature of 50 deg.C and the maximum operating

temperature of bus bars at the ultimate capacity shall not exceed 85 deg.C. The size of the

neutral bus bars shall be half of that of the phase bus bars. The earth bus bar shall be located

at the bottom and shall be continuous throughout the length of the panel. The panel shall be

expandable at both ends.

2.11.7 Electrical Distribution System

The electrical distribution system shall include bus bar trunking connecting the alternator with

the alternator breaker panel, main distribution board in the power house, bus coupler panel (at

ultimate capacity) auxiliary panel, main and sub-lighting distribution boards, motor control

centers, all electric motors, starters and switches for all electrical motors, power factor

improving capacitors, all power, lighting and control electrical cables, earthing system, electrical

erection materials etc. It will also include distribution boards, cables and lighting fixtures

(without bulbs, tube lights and halogen lamps) for the lighting of the factory building, cooler

towers house etc. The entire electrical system and equipment shall conform to the Indian

Electricity Act and its Rules. The detailed specifications are as under :

2.11.7.1 Bus bar trunking : The bus bar shall be made of electric grade (EC-91E) aluminum The busbar

trunking enclosure shall be fabricated out of 50 x 50 x 6 mm angle and folded covers of 2 mm

thick aluminum sheets shall be provided on all four sides. The louvers shall be provided on side

covers. The flexible copper connections as alternator end and fixed connections at the

breaker panel end shall be provided. The bus bar trunking shall be designed for 1500 KVA

continuous capacity at 0.8 power factor at an ambient temperature of 50 deg.C. and the

maximum temperature of the bus bar shall not exceed 85 deg.C. It shall be designed to

withstand a symmetrical short Circuit current of 50 KA (RMS) for one second. Busbar trunking

have a neutral bus bar of half the size of the phase bus bars. Similar rating bus trunking and tie

trunking with bus coupler identical to is panel shall also be provided for the addition of 2nd

alternator in future.

2.11.7.2 Main distribution panel : This shall be designed for capacity of 1250 KW at unity load factor. The

panel shall be fabricated from 14 SWG cold rolled sheet steel and shall be totally enclosed floor

mounting type, dust, damp and vermin proof. Louvers shall be provided in the panel for air

circulation. The panel shall be designed for an ambient temperature of 50 deg.C. and the

maximum operating temperature of the bus bar shall not exceed 85 deg.C.The panel shall be

designed to withstand symmetrical short circuit current of 50 KA (RMS) for one second. The

operating heights of the panels shall be about 2000 mm. The panel doors compartment shall be

interlocked in such a way that it shall not be possible to open them when the switch/circuit

breaker is in closed on position. The bus bars provided in the panel shall be of aluminum EC-91E

grade. The size of the neutral bus bar shall be half of that of phase bus bar. The earth bus bar

99

shall be located at the bottom and shall be continuous throughout the length of the panel.

Removable sheet steel gland plates shall be provided at the bottom of the panels for cable

entry. The panel shall have individual air circuit breaker for outgoing feeders for motor control

centers installed for cane preparation ,boilers and centrifugals. The panel shall also have

individual switch fuse unit for outgoing feeders for all other motor control centers. The panel

shall also have individual switch fuse unit for feeders for auxiliary panel, and electric oil pump

for turbo set. The panel shall also have one bus section coupler consisting of 1600 amp. four pole

air circuit breaker connected in such a way that some of the load can be transferred from the

turbo set supply and be fed from the emergency/other power supply. Coupler and emergency

supply incomer breaker shall have four pole, (3 phase, neutral) air circuit breaker or 3 pole air

circuit breaker and neutral isolating contactor including an ammeter, volt meter with selector

switch fuses of suitable rating and indicating lamps.

One four pole air circuit breaker of 1000 amp. rating shall also be installed in the main

distribution panel for feeding the emergency power supply from diesel set/state electricity grid .

All these Air circuit breakers shall be interlocked with the alternator breaker panel such that

only one source of power supply is fed to the bus bar at a time. The main distribution panel

shall be fitted with spare switch fuse unit, one of each size subject to a maximum of three nos.

and 2 nos. plugs and sockets, each of 63 amps. control supply of 230 VAC shall be obtained

only through phase and neutral. Automatic Power factor correction panel with capacitors and

suitable rating ACB as incomer shall be installed near the main distribution panel for automatic

improvement of power factor to a minimum of 0.90. Air break contactors with back up switch

fuse with ammeter and 'ON' Indicating lamps unit shall be fitted in the APFC panel for

connection of about 400 KVAR capacitors. Capacitors shall be APP double layer type suitable for

avoiding effects of D.C. harmonics generated by thyristor drives. The balance number of

capacitors shall be installed at individual MCC's. The main distribution panel shall have

ammeter and ON and OFF indicating lamps for each outgoing feeder. Ammeter, voltmeter and

3 nos indicating lamps shall be provided for incoming emergency supply breaker. All switches

and air circuit breakers in the outgoing feeders in the main distribution board shall be designed

for a rating of 1.2 times the connected load to each feeder. Each outgoing feeder shall be

housed in individual separate cubicle with door interlock.

2.11.7.3 Auxiliary Panel : The auxiliary panel shall be provided with following

outgoing feeders.

The auxiliary panel shall be with one incoming 400 amps switch fuse unit. One 250 amps. 4 pole

changeover switch shall also be provided for auxiliary panel so that it can be fed either from the

turbo set supply or from the grid supply or from sugar mill supply. Neutral bus bar shall also be

provided in the auxiliary panel. Other construction details and fault level etc. of the auxiliary

panel shall be the same as the main distribution panel. The auxiliary [panel shall be located in the

power house. One ammeter with selector switch, one voltmeter and ‘ON’ indicating lamps shall

be provided in the incomer. (8 Nos., 6 Nos. 100 Amps. + 3 Nos. 250 amps.) Each outgoing feeder

shall have an ammeter and ‘ON’ indication.

Bus coupler Panel : A suitable bus coupler panel in construction Breaker Panel with ammeter,

voltmeter with selector switch, interlocking arrangement mechanical/electrical both etc.

2.11.7.4 Motor Control Centers (MCC) : Complete plant load shall be divided into 9 zones or as suitable.

All MCC’s shall be supplied, each zone connected to a separate MCC.

Each MCC shall be provided with 1 No: incoming switch of 1.2 times the connected load excluding

the standby equipment , an ammeter, a voltmeter with selector switch, 3 phase energy meter and

OFF and ON indicating lamps. Each MCC will have individual outgoing feeder for each motor

connected to that MCC. For squirrel cage motors, each feeder shall have switch fuse unit, starter

with overload protection( bimetallic thermal over load relay) , an ammeter and an indicating

100

lamp. For slipring motors, each feeder shall have switch fuse unit, contactor and bimetal thermal

overload relay , ammeter and on indicating lamp for motor rating upto 160 kw and motors above

160 kw rating MCC shall have switch fuse unit ammeter and separate stator control panel with

ACB shall be located near motor along with rotor resistance starter. In case of slipring motors

starter, rotor starters shall be provided and installed near individual motors. The MCC’s shall also

have feeders for connection of low loss power capacitors APP double layer type, each feeder

having air break contactor with back up switch fuse unit, on indicating lamps, ammeter, ON-OFF

push buttons.

Each feeder in the MCC's shall be housed in separate individual compartments with door

interlock.

Each MCC shall be 14/16 SWG cold rolled sheet steel fabricated cubicle type, floor mounted,

dust, damp and vermin proof. Each MCC shall be expandable at both ends for additions of

switches and starter for the motors if required at any stage. The bus bars shall be made of

Electric Grade (EC-91E) aluminum & their shall be busbars for 3 phases and neutral . The earth bus

bar shall be located at the bottom and shall be continuous throughout the length of each MCC.

The operating height of each MCC shall be 1800 mm. Control supply of 230 VAC shall be

obtained only through phase and neutral. However, in centrifugal panel/MCCS control supply of

230 V A.C. shall be obtained through control transformer.

Each MCC shall be designed to withstand symmetrical short circuit current of 35 KA (RMS) for

one second. Each MCC shall be designed for an ambient temperature of 50 deg.C, the bus bar

operating temperature at the ultimate capacity shall not exceed 85 deg. C Removable sheet

steel gland plates shall be provided in each MCC for cable entry.

Each MCC shall be provided with spare switches, one of each size subject to a maximum of three

nos. and a plug with socket of 63 amps. All squirrel cage motors upto an including of 40 HP

rating shall be controlled with D.O.L. starters. All other squirrel cage motors above 40 HP.rating

shall be controlled with air break automatic star delta starters. Each slip ring motor shall be

controlled with stator rotor starter.

MCC incomers shall be SFU/ACB with 1.2 times capacity of MCC connected load excluding standby

equipments.

Each slipring motor shall be controlled with rotor starters installed near motor, or Slipring

motors upto 160 KW rating MCC shall house switch-fuse, contactor bimetal overload relay

ammeter and ON indication lamp as a stator control panel and motors above 160 KW separate

stator control panel with ACB shall be supplied and installed near motor.

In addition to these MCC’s, one pedestal mounted push button operating Station (with

ON-OFF push buttons) shall be provided near each squirrel cage motor. Also stop push

buttons at the ground floor shall also be provided for bagasse elevator, and return

bagasse carrier. ON/OFF push buttons for slipring motors shall also have ammeter along

with push buttons.

2.11.8 Electric Motors : All the electric motors up to 100 HP except ID Fan motors shall be squirrel

cage TEFC enclosure induction motors.

All the electric motors shall be suitable for operation at 3 phase, 50 Hz, 415 volts, AC supply

and shall conform to IS-325 and IS-4722- specifications.

All motors shall be with TEFC enclosure, 18 – 55.

101

Electric cables : All power, control and lighting electric cables for the entire electrical

distribution system shall be supplied. All cables shall be suitable for the distillery plant.

2.11.9 The power electric cables from the main distribution panel to each MCC and to auxiliary panel

shall be suitable for the connected load at unity load factor excluding standby equipments.

Suitable derating factor for the cables shall be considered as per the recommendations

of IS standards.

All power and lighting cables shall be PVC/XLPE insulated, armoured , suitable for use at ad also

suitable for fire hag and atmosphere (distillery plant) 1100 V and shall conform to IS-1554(part

I) specifications. All the control cables shall be of copper conductor. The minimum cross

sectional area per core shall be 4 mm2 for aluminum conductor and 2.5 mm2 for copper

conductor. Control cables shall be minimum 1.5 sq.mm. copper conductor.

All the lighting cables from main lighting D.B. to sub lighting D.B. shall be 3. 1/2 cores. Power

cables from Main distribution panel in Power house to MCCS shall be 3.1/2 cores. However,

from each MCC to individual motors shall be 3 core.

All the cables shall be load overhead on Trays etc. on proper racks, suitably spaced and clamped

to the racks.

All cable terminations shall be through crimping type cable lugs. Cable glands shall be provided

at panels. Starters, motors, push button etc.

2.111.10 Power Factor Correcting Capacitors: Suitable number and rating low loss power capacitors APP

double layer type shall be supplied to improve the plant power factor to 0.90. The capacitor

shall be suitable for D.C. load and its harmonics. The power capacitors shall conform to IS-2834

specifications. About 2000 KVAR capacitors shall be connected to APFC panel in power house

and the balance capacitors shall be connected to the motor control centers all suitable rating

SFD units, contactor and on indication. All capacitor shall be controlled through auto power

factor correction relay and thyristerised switching / contactor switching shall be used for

capacitors switching .

2.11.11 Distillery Lighting : The scope of work under this section shall be to provide illumination in

main distillery building, condenser house, The average illumination levels shall be 50 lux in

fuel yard, 200 lux in power house and 150 lux in other areas. The lighting system shall be

designed for use of fluorescent tubes in combination with HPSV ( sodium vapour ) / HPMV

(mercury vapour ) light fixtures.

However, GLS lamps shall be provided on each light glass for various equipments and at each

centrifugal machine. All light fixtures and fittings including tube light, bulb and

sodium/mercury lamps shall be provided.

One main distribution board and about 8 numbers sub-distribution boards for the lighting

system fitted with miniature circuit breakers for each circuit shall be provided. The main DB

shall be located in the power house The sub-distribution boards shall be evenly spread in

the factory area to be illuminated. Each sub-distribution board shall also be fitted with 3 nos.

three-pin plug points. The main DB shall have a SFU incomer, ammeter, voltmeter with

selector switch and indicating lamps. Each SDB shall have a MCB incomer an ammeter and 14

nos. outgoing MCB feeders. The wiring for complete lighting system shall be done with the help

of PVC insulated and armored aluminium conductor cables run on walls, ceilings or

underground trenches as required The lighting boards shall be sheet steel fabricated.

102

2.11.12 Earthing : Earthing of all electrical installations shall be done as per IS 3043- specifications

and the Indian Electricity Act and its rules and approved by the Electricity Authority of the

Government.

All air circuit breakers shall conform to IS-2516-1 part I. All switch fuse units on cubicle switch

boards shall conform to IS-4047 specifications. All switch fuse unit on Industrial Boards shall

conform to IS-4064- Part I and Part II specifications.

All ammeters and voltmeters shall be 100 mm size, class 1.5% accuracy and shall confirm to IS-

1248. All current transformers shall be class-1% accuracy and confirm to IS-2705. All contactors

shall be air breake type with at least 2 nos. + 2 auxiliary contacts shall confirm to IS-2516.

2.11.13 Power House Crane

One hand-operated overhead traveling crane of 5.0 tonnes S.W.Lcapacity conforming to Class

II of I.S specifications complete with rails, gantry etc, shall be supplied. The crane rail centres

shall be to suit power house building.

2.11.14 Cooling water system

The turbo alternator (power plant) system shall have its own closed circuit cooling water system.

2.11.15 Air conditioning and ventilation system

The main plant control room housing the controls for the boilers and the turbo generators shall

be air conditioned with split air conditioners and suitable exhaust fans to ensure effective

ventilation and dust free atmosphere within the turbo generator building. Required control

Room with Air Conditioner & accessories shall be provided by the supplier.

2.11.16 Diesel Generating Set

One no. diesel generating set of 400 KVA of the fallowing specifications is to be supplied, for start

up assistance.

The diesel generating set shall be rated for continuous operation, comprising multiple cylinder

diesel engine having necessary protections such as low lube oil pressure trip, high engine

temperature trip, over speed trip etc. and shall be fitted with speed control knob speedometer,

hour meter battery charging meter, oil pressure and temperature gauges, radiator etc. The

diesel engine shall be coupled with suitable alternator capable of developing the rated power

at 3 phase, 50 Hz at normal voltage of 420 Volt (Alternator to be suitable for voltage range of

400-440 KVA) and conforming to IS-4722 specifications. The alternator shall be fitted with

minimum one ETD in each phase for thermo protection of the alternator windings. The

alternator shall be designed for an ambient temperature of 45 deg. C. The alternator shall be self

excited and self regulated.

The diesel set shall be complete with base frame, couplings, one M.S. fabricated, diesel

service tank of 6 HL capacity, inter-connecting piping, D.C. storage battery and self starting

mechanism for starting of engine and suitable electrical control panel with breaker, relays,

metering etc.

A floor mounted, dust and vermin proof panel for the diesel set fabricated from 2 mm thick for

the back side and 1.6 mm thick for the other sides cold rolled sheet steel shall be provided. The

panel shall be fitted with air circuit breakers over current relay, earth fault relay, reverse

power relay, over voltage relay, reed type frequency meter, neutral isolating switch, three

phase 4 wire unbalanced energy meters, KW meter, 3 phase power factor meter, 3 nos.

103

ampere meters, one no. voltmeter with selector switch, ON-OFF indicting lamps. The panel

shall have neutral and phase bus bars of electric grade (EC-91E) aluminium and shall be

designed to withstand symmetrical short circuit current of 35 KA (RMS) for one second. The

panel shall be designed for a rise of 40 deg. C or 45 deg.C, the operating temperature of the

bus bars shall not exceed 85 deg.C. All the meters shall be 1.5 per cent accuracy and shall

conform to IS-1248 specifications. All the meters shall be square type of 100 mm sq. with 90 per

cent deflection Interconnecting electrical cables from the diesel set to the main distribution

panel and to the auxiliary panel changeover switch shall be provided.

2.11.17 Pressure Regulating Valve system

The steam circuit from the down stream of back pressure shall be coupled with PRV to control the

pressure in the back pressure line. The PRV shall be activated automatically depending on the

power drawn from the alternator and the commensurating back pressure steam flow. If the

process steam requirement is more than the back pressure steam from turbine, then the PRV will

be actuated automatically to maintain the pressure. PRV shall be connected prior to Desuper

Heater (DS) of back pressure steam.

2.12 Explanatory note:-

2.12.1 The vendor should specify all design parameters of major equipments and fill the data accordingly

in place of ‘*’ indications in various clauses of above mentioned plant and machineries

2.12.2 Vendor should specify the process operations and conditions clearly.

2.12.3 Vendor should specify the design basis wherever required.

2.12.4 Vendor should submit gross material and energy balances along with flow diagrams wherever

required.

2.12.5 The scope of supply includes but not limited to the plant and machinery supply as mentioned in

various section of clause 2 to 11 and should include all items necessary to completeness of the

distillery complex on turnkey basis, besides the item already mentioned.

104

ANNEXURE -III

3.0 GENERAL ENGINEERING SPECIFICATIONS

3.1 ENGINEERING STANDARDS

3.1.1 IS & International Codes

This section of the report gives the basic criteria for the design of the plant. The design

parameter, such as sizes, ratings, quantities, material specification, type of equipment etc.

described in the report are approximate. Necessary changes could occur on the detailed

Purchasing of the plant to achieve the intent of this report to make the scheme successful.

All materials, equipment, workmanship, shop & field test etc. shall conform to the latest

Indian Standard Specifications (IS), Indian Boiler Regulations and Codes of Practices as and

wherever applicable and other codes as specified. In case recourse is required to be made to

any other International Standard, due to non existence of Indian standard or any other

reason, the supplier shall specify the same.

Whenever reference is made in the contract to the respective standards and codes in

accordance with which goods and materials are to be furnished , and the work is to be

performed or tested, the provisions of the latest current edition or revision of the relevant

standards and codes in effect shall apply, unless otherwise expressly set forth in the contract.

Differences between the standards must be fully described in writing by the Supplier and

submitted to the Purchaser for approval, along with the bid.

In the event the Purchaser determines that such proposed deviations do not ensure equal or

higher quality, the Supplier shall comply with the standards and codes set forth in the

documents.

3.1.2 Applicable Standards

The minimum acceptable material quality for various components of the plant shall conform

to the Indian Standards as summarized hereunder, unless otherwise specified in Technical

Specifications. The list must not be treated as comprehensive. For the standards not

mentioned in the list, relevant IS or BS should be followed.

No. Item Standard Code

1 Gun metal for bearings IS: 318-1981

2 White metal for bearings IS: 25-1979

3 Plummer blocks for roller bearings IS: 4773-2002

4 Phosphorous Bronze casting IS: 28-1985

5 Specification of wrought Aluminum

and Aluminium alloys sheet & strip

(for general purpose Purchasing)

IS: 733-1983

6 Shell and tube heat exchangers IS: 4503-1967

7 Codes of practice for construction in steel IS: 800-1984

8 Code for unfired pressure vessel IS: 2825-1969

9 Carbon steel for general Structural purposes IS: 2062-1999

10 Cast Steel Castings IS: 2708-1993,

IS: 276-2000,

IS: 1030-1998,

IS: 2856-1999

11 Specifications for alloy steel castings IS: 3038-1992

105


for pressure containing parts suitable

for high temperature service.

12 Forge and carbon steel Shafts IS: 1570-1979

13 Gun metal valves IS: 778-1984

14 Steel Globe Valves IS: 10605-1989

15 Gray Cast Iron IS: 210 - 1962

16 Cast Iron Flexible coupling IS: 2693 – 1964

17 Cast Iron Sluice Valve IS: 2685 - 1971

18 Gear box, worm or helical gear, selection IS: 7403-1974

19 Method for load rating of worm gears IS: 7443-2002

20 Insulation IS: 7413-1981

21 Insulating oils IS: 335-1993

22 Specification for bonded mineral wool IS: 8183-1993

23 Mineral wool IS: 3611-1985

24 Sheet rubber IS: 638-1979

25 Thermal evaluation and classification

of electrical insulation

IS: 1271-1985

26 Industrial application and finishing of

thermal insulating materials at

temperatures above 80 deg. C and upto

700 deg. C.

IS: 14164-1994

27 Insulating bricks IS: 2042-1972

28 Brass tube of 70:30 alloy IS: 407-1981

29 Mild steel pipe IS: 1239-2004 Part-1

IS: 1239-1992 Part-2

IS: 6392-1998

30 Steel Pipe Flanges IS: 6392-1971

31 Refractory - high heat duty -moderate

heat duty

IS: 8-1994

IS: 6-1983

32 Slide rails for electric motors IS: 2968-1964

33 3-phase Induction motors IS: 325-1996

34 Energy efficient electric motors IS: 12615-2004

35 Motor cooling IS: 6362-1995

36 Rotating electric machine IS: 4722-2001

37 Degree of protection provided by enclosures

of rotating electrical machinery

IS: 4691-1985

38 On load tap changers IS: 8468-1977

39 LV fuses IS: 13703-1993

Part 1- 4

40 Cables IS: 1554 -1988

Part 1 & 2

41 Cross linked polyethylene insulated

PVC sheathed cables

IS: 7098-1993

Part 1- 3

42 Conveyor chains & slats used in sugar industry IS: 14667-1999

43 Code of recommended practice for

conveyor safety

IS: 7155-1994

Part 1 – 8

44 Code of practice for selection and design

of belt conveyors

IS: 11592-2000

45 Toughened belt conveyor IS: 4776-1977

46 Idlers and idler sets for belt conveyors IS: 8531-1986

47 Alternating current dis-connectors (isolates)

and earthing switches

IS: 9921-1985 Part 1-5

106


48 Lightning Arrestors for AC system IS: 3070-1993 Part 1-3

49 Practice for the protection of the building

and allied structures against lightning – code

of practice

IS: 2309-1989

50 Loading guide for oil immersed power

Transformer

IS: 6600-1972

51 Power transformer IS: 2026-1994 Part 1- 5

52 Application guide for Current transformer IS: 4201-1983

53 Voltage transformer, specification IS: 3156-1992 Part 1-4

54 Specification for electrical chain hoists IS: 6547-1972

55 Code of practice for selection, installation

& maintenance of switch gear and control gear

IS: 10118-1982

Part 1 - 4

56 LV switch gear and control gear IS: 13947-1993

Part 1 – 5

57 Low voltage switch gear and control

gear assemblies

IS: 8623-1993

Part 1 – 3

58 High voltage alternating current circuit

Breakers

IS: 13118-1991

59 Plain and reinforced concrete IS: 456-2000

60 Code of practice for design loads for

building structures

IS: 875-1987

Part 1 to Part 5

61 Criterion for earthquake resistant –

design of structure

IS: 1893-1984,

IS: 1893-2002 Part 1

62 Gantry Cranes IS: 807-1976

IS: 3177-1999

63 Roller Bearing Plummer Blocks IS: 4773-2002

64 Specifications for foundation bolts IS:5624-1993

IEC STANDARDS

65 Guide for selection of HV cables IEC 103

66 Static meters IEC 136

67 Bushing for alternating voltages above

1000 V

IEC 137

68 Deg. of protection of enclosures for low

voltage switchgear and control gear

IEC 144

69 Potential transformers IEC 186

70 Electric relays IEC 225

71 PVC insulated electric cables IEC 227

72 Partial discharge requirements IEC 270

73 AC metal enclosed switchgear and control

gear for rated voltages above 1 KV and upto

and including 52 KV

IEC 298

74 LVB switchgear and control gears assembly IEC 439

75 Classification degree of protection IEC 529

76 Application for power transformer IEC 606

IEE STANDARDS

77 Guide for safety in AC sub station grounding IEEE:80

78 Recommended practice for electric power

distribution for industrial plants

IEEE:141

79 Recommended practice for grounding of IEEE:142

107


industrial and commercial power systems

80 Recommended practice for protection

and coordination of industrial and commercial

powers of systems

IEEE:242

81 Recommended practice for industrial

and commercial power systems analysis

IEEE:399

82 Recommended practice for emergency

and standby power for industrial and

commercial application

IEEE:446

AMERICAN SOCIETY OF MECHANICAL PURCHASERS (ASME)

Rules for construction of power boilers ASME SECTION I

Welding & Brazing Qualification ASME SECTION IX

Undefined precision vessel code ASME SECTION VIII

Welding qualification ASME SECTION IX

Guide for evaluation of measurement un-certainty in

performance test of steam turbine

ASME PTC 6.0

Safety and relief valves ASME PTC 25.3

Pipe flanges and flanges fittings ASME B.16.5

Butt welding fittings

ASME B.16.9

Socket welding and threaded fittings ASME B.16.11

Code for power piping ASME B.31.1

BRITISH STANDARDS

Industrial type metal floors, walk ways and stairways BS-4592

Stairs, ladders and walk ways BS-5395

Pipe Flange Drilling BS : 10-1962

INDUSTRIAL STANDARDS (MISC.) PRACTICE IN INDUSTRY

Indian boilers regulation IBR

American gear manufacturers Association AGMA

Structural Welding Code AWS D1.1

Instrument Society of America ISA

National Electrical Manufacturers Association NEMA

National Fire Protection Association NEPA

IEC recommendation Publication No.4S for turbine CSN – 080030

DIN – 1943

STANDARD CODES FOR TESTING

1. Method for tensile testing of steel products IS:1608 – 1995

2. Specification for acceptance standards for ultrasonic

inspection of steel castings

IS: 9565 - 1995

IS: 7666 – 1998

3. Code of procedure for inspection of welds IS: 822 – 1970

4. Methods of inspection of spur and helical gears IS: 7504 – 1995

5. Bevel gears inspection IS: 10911 – 1984

6. Overhead cranes IS: 807 – 1976

7. Methods of determination of efficiency of rotating electrical

machinery

IS: 4889 – 1968

8. Measurement and evaluation of vibration of rotating IS: 4729 - 1975

108


machines

9. Guide for testing of insulation resistance of rotating machines IS: 7816 – 1975

10. Guide for testing synchronous machines IS: 7132 – 1973

11. Methods of test for mineral wool thermal insulation materials IS: 3144 – 1922

12. Boiler Efficiency, as per ASME publication with its latest

amendments, indirect method

PTC 4.1 – 1964

13. Steam Turbine Performance, as per ASME publication PTC 6.1 - 1976

3.2 Materials

3.2.1 Forging

All shaft forgings above 150 mm diameter shall be subjected to internal examination for the

detection of flaws and to heat treatment for the relief of residual stresses.

3.2.2 Castings

All cast materials shall be as free as is practical of blow holes and flaws. No welding, plugging

or filling of any defective parts shall be done without the sanction of the purchaser or his

representative.

Heavy steel castings shall be rough machined and then normalized by heat treatment before

finish machining.

3.2.3 Foundation bolts

Foundation bolts, holding down bolts, rag bolts with nuts and washers for all the equipment,

structure etc. with grouting pads, covered under the bid, shall be supplied by the Supplier.

3.2.4 Fasteners

Nuts, bolts and other fasteners employed in the construction of the plant shall conform to

the requirements of the appropriate Indian Standards, where applicable.

When fitting on outdoor equipment all bolts, nuts and washers shall be of non-rusting

material when in contact with non-ferrous parts.

Where fitted bolts are used there shall be a driving fit into the reamed holes they are to

occupy and be marked to ensure correct re-assembly on site. The threaded portion of such

bolts shall be of a diameter that shall prevent damage to the thread on assembly.

All nuts, bolts, fasteners required for assembly or mounting of any equipment procured

through these documents, including foundation and holding down bolts, are to be included in

the supplies.

3.2.5 Gaskets, Diaphragms

Rubber or rubber-based materials shall not be used for gaskets, diaphragms, etc .Instead,

synthetic materials, not subject to deterioration due to climatic conditions shall be

employed.

The supplier shall include for supply of all gaskets required for jointing of pipe flanges.

Generally specifications of gaskets for different duties shall at least be equivalent to the

following:

109

1) For 8700 kpa(g), 510ºC steam piping connection, spiral wound flexatallic type gaskets

with inner and outer metal rings.

2) For exhaust steam piping, and water piping; wire inserted synthetic red rubber gasket,

3mm thick.

3) For compressed air piping, synthetic red rubber sheet gasket, 3mm thick.

3.2.6 Conveyor Belting

In the case of conveyor belting this shall also be of synthetic materials of multi-ply

construction, with joining ends suitable for Site vulcanizing. The belts shall be supplied

initially with mechanical joining material for temporary use for running- in the belts to take

out the initial stretch.

3.3 Gear Units

Unless otherwise started in the particular specification, all gear units for reducing or

increasing speed of a prime mover, shall be of the totally enclosed type with casing cast in

suitable materials and containing gears rated in accordance with Indian Standards.

All gear boxes shall be of min 1.7 service factor (wherever service factor stipulated in Indian

Standards is below this value) as per AGMA rating unless stated otherwise.

All gear boxes shall be helical type. Anti-run back device shall be provided for elevators.

The gears shall be mounted on steel shafts running in ball or roller bearings unless otherwise

specified.

As applicable to duty the gear case shall incorporate an integral type of anti-runback gear.

The gear case, bearings and couplings shall be as detailed in the particular specification.

All gear boxes above 25 hp shall be of helical type. The speed ratio of worm reduction gears

shall not be more than 50:1.

3.4 Conveyors and Elevators

3.4.1 Belt type Conveyors

Belt type conveyors for handling bulk material shall be of robust construction with structural

frame in accordance with the Indian Standards stated.

Bearings for the troughing and return idlers shall be of the greases packed sealed-for-life

type, ball or roller type.

Troughing and return idlers shall be of the heavy duty type.

The conveyors shall be fitted with rotary brush type of cleaners.

All conveyors shall have either a screw type tension unit operating on the tail pulley or a

gravity operated unit of the loop pattern placed near to the conveyor drive. The tension

carriages shall operate in guides mounted below the conveyor stringers. Take-up shall not be

less than 2% of the conveyor length. All belt conveyors shall be provided with screw type

adjustment at the tail pulley for tightening and adjustment of the belt.

3.4.2 Scraper Conveyors

110

Scraper conveyors shall be of robust construction with structural steel frames in accordance

with Indian Standards stated.

Scraper flights shall be constructed of heavy duty steel slat or finger design and fitted with

connectors to suite the appropriate chain attachments, unless otherwise specified.

3.4.3 Screw Conveyors

Conveyors to be either ribbon or full blade scroll type of carbon steel robust construction

fitted with tubular shafts, unless otherwise specified. Central bearing is unacceptable.

3.5 Conveyor Structures

The steelwork shall be designed in accordance with Indian Standards, to suit the loadings

and environmental conditions.

Care shall be taken in detailing to avoid areas inaccessible for painting and pockets which

could catch water.

Construction shall generally be by welding, bolts to be used for Site assembly.

Conveyor stringers shall be of rolled steel angle or channel construction, adequately

braced and provided with short supports to ground level or adjacent structures or forming

an integral part of bridge steelwork where appropriate.

Decking plates shall be 3.25 mm thick mild steel, unless otherwise specified, bolted in

position, flanged as required to give adequate stiffness.

For belt conveyors, where decking plates are provided at feed points only, they shall

extend for an adequate distance along the conveyor in the direction of belt travel.

Conveyors which are fully supported along their length by floor steelwork shall be

constructed from longitudinal and vertical members forming a framed structure of rolled

steel channel and angle section braced as necessary.

Conveyor head and tail frames shall be constructed from rolled steel channel and angle

section, all adequately braced.

Screw conveyor trough shall be fabricated from 6 mm thick carbon steel plate with rolled

steel angle flanges and end plates shall be 8 mm thick with felt seals and backing plates

for the shafts. Cover plates, where required, shall be of flanged construction from carbon

steel sheets for bolted or quick release fastening.

3.6 Machinery Staging

3.6.1 Design and supply

The design, materials, detailing, fabrication and supply of structural steelwork staginess

shall comply with the provisions of relevant Indian Standard Specifications, metric units,

current at the time of tender, together with the specification therein mentioned, except

as otherwise required by the particular specification.

3.6.2 General Requirement

Except where otherwise authorized, all materials shall comply with the requirements of

the particular specification and the relevant Indian Standard as specified.

111

3.6.3 New Materials

All materials used throughout the Works shall be new.

3.6.4 Miscellaneous Materials

All materials not full specified in the particular specification and which may be offered for

use in the Plant shall comply with the appropriate Indian Standard and in the absence of

such a standard shall be of approved commercial quality.

3.7 Stairways, Ladders, Handrails and Handrail Stanchions

For steel stairways, the treads and landings of stairways shall be open mesh construction.

All treads in a flight shall match one with another and also with the line pattern of the

landings and, where possible, with the floors served by the stairs.

Toe plates shall be 100 mm high and shall be provided at the edges of all landings,

platforms and floors.

All platform floorings shall be of M.S. grating made up of 25 mm x 3 mt. strips at a gap of

25 mm square.

Ladders shall be with single rungs, shouldered at each end, inserted into prepared holes

in the stringers and welded. The pitch of additional rungs to bridge the gap between the

top rung of ladders and edges of platforms shall not exceed 57 mm.

The stringers shall open out at the top of the ladder to allow adequate room for the user

to turn to face the ladder when descending and the stringers shall extend a minimum of

1060 mm above the level of the platform. Where necessary the stringers shall be bent

over to form a continuous connection with the platform hand railing and at the same

height as the top rail.

Stringers shall be attached to the adjacent structure by suitable cleats which shall be

firmly attached to the stringers and the supporting structure and be sufficiently close

together to make the ladder rigid throughout its length. The cleats shall be of sufficient

length to give required clearance at the back of the ladder. The top rung of a ladder shall

be at the same level as the floor or edge of the platform unless the flooring of the

platform has been extended to form the top rung there shall be no obstructions above

this level.

Stairways and floor openings shall have double rail hand railing. Standards, top and

bottom railing shall be out of minimum 32 mm NB pipes respectively. All railing pipes

shall be as per IS: 1239 Part I Light or equivalent and enameled painted of M.S..

The standards shall be vertical and spaced at no more than 1800 mm centers and the top

rail shall be 1070 mm above the finished floor or landing level. Standards shall be fixed to

the supporting steelwork with a minimum of two 16 mm diameter bolts or welded. Bends

in hand railing shall be carefully formed to give satisfactory continuity of curvature and

alignment and rails shall be joined with a flush scarf joint held together by means of a

tapered pin or other approved joint.

Hand railing for ladders shall meet with the general requirements as above except that

the single rail shall be approximately 100 mm clear of the stringer and the standards shall

be short single ball type mounted at right angles to the stringer.

3.8 PUMPS

112

Unless otherwise stated in the particular specification, all centrifugal pumps shall

preferably run at speeds not exceeding 2900 RPM. Maximum efficiency of the pumps shall

be at 70- 80% rated load.

All pumps shall be manufactured appropriate to its capacity, head and duty in accordance

with the relevant Indian Standard or equivalent or requirement but DIN or ASME

Standard.

Data for all pumps shall be tabulated indicating the following information:

i) Fluid pumped

ii) Type of pump (e.g. split casing centrifugal)

iii) Rotational speed

iv) Impeller diameter

v) Power consumed and motor size

vi) Material of construction of

� Casing

� Impeller

� Shaft

� Neck ring

� Bushes

vii) Quantity of fluid to be pumped

viii) NPSH required

ix) Total net pumping head from all causes

x) Bearing type specifications.

For all pumps the following characteristic curves shall be furnished vis-a-:

� Vis – a –vis impeller size,

� Speed, capacity, head, power consumed and efficiency.

All pumps are to be supplied with water sealed packed glands unless otherwise

specified. Where fluid being pumped is water this may be fed from the pump

discharge into the gland. For pumps pumping hot water, condensate, Supplier shall

indicate weather separate gland cooling water is required and its quantity. All

centrifugal pumps shall be supplied fully assembled and aligned with electric motor

and shall be complete with coupling, common base plate, coupling guard and holding

down / foundation bolts. All positive displacement pumps shall be supplied with

driving motor, gearbox, couplings, base plate for complete pump with drive assembly

coupling guards and holding down and foundation bolts.

3.9 PIPING

3.9.1 General

All piping shall be made of a grade and thickness appropriate to the substance to with

stand bureau of its pressure and temperature, and all in accordance with the relevant

Bureau of Indian Standards.

113

Where steam or vapour piping is fitted to plant, loads due to expansion are to be

compensated for by utilizing loops or bends, loop or vertical bend below main line is

preferred. Where fitting of bend or loop is not possible then bellows may be used.

Material of construction for bellows on steam lines shall be stainless steel.

Gradient of 50 mm in 30 m length of pipe in the direction of steam flow shall be provided

on all horizontal pipelines to facilitate drainage.

A maximum pressure drop of 1.0 kg/sq. cm(g) per 100 m pipe length shall be allowed in

the pipelines. The exhaust steam lines shall be designed for a maximum of 0.2 kg/cm 2

pressure drop upto the consumption point.

Safety valves are to be provided in the steam pipe lines wherever necessary. Safety valves

in the exhaust and reduced pressure steam lines shall be lever operated , unless

otherwise specified.

Suitable drains, valves, steam trapping arrangement shall be provided in all steam lines

wherever necessary. Steam trapping arrangement shall consist of two 20 mm NB globe

valves and is down in the sketch enclosed. (This arrangement is referred as Double Valve

Steam Trap in the write up). The double valve steam traps shall be provided at all natural

drainage points in high pressure, reduced pressure and exhaust steam lines; including

bottom of lops, just before risers, below steam separator and ahead of reducing and shut

off valves.

] 3.9.2 Piping Materials

For carbon and alloy steels, piping material selection shall be based as under:

� For high pressure steam pipes above 4000C to 5000C, temperature SA

335 Gr. P11/P12/P22.

� For temperatures 3990C and below SA 106 Gr. B/C

� For pressures below 3000C and pressures below 72 ata, ASTM – A-53

seamless preferably.

� For HP/LP chemical dosing SA312TP304, stainless steel schedule 10

shall be used.

All mild steel pipes and pipe fittings used for conveying of air, cold water, hot water

except feed water, oil shall conform to IS: 1239-1976 (Part I) and IS:239-1962 (Part II)

specifications. The piping shall be Class ‘C’. The thickness of the mild steel pipes having

diameter 200 mm and above shall be 8mm min.

In case of all piping above 25 mm NB, except for exhaust steam and vapour piping only

flanged joints shall be used. All flanges shall conform to IS:6392-1971. Bolted blind

flanges shall be provided at the dead of ends of pipe lines. .

3.9.3 Live steam, Exhaust steam and Vapour piping

These shall conform to IBR, as applicable. The thickness of exhaust steam and vapour

piping shall be minimum 8 mm for 300 mm Ø and increase with diameter as required. All

steam expansion bellows shall be of stainless steel tested at 1.5 times the steam pressure.

Branch toppings from main piping shall be from top for fluids and from bottom for

liquids.

114

3.9.4 Valves in piping

Valves shall be provided in each branch line of high pressure, reduced pressure steam

lines, water separator, drain etc.

Suction and delivery lines of all pumps, shall be provided with isolating valves.

Delivery lines of all high pressure pumps shall be provided with non-return valves. Non-

return valve shall be installed between pump delivery flange and isolating valve.

Delivery lines of all high pressure pumps shall be provided with by-pass line with valve

back to suction source wherever necessary.

3.9.5 Construction

Where steel pipe work is to be welded it shall be carried out by the electric are process

and conform to the relevant Indian Standards. Welding shall only be carried out by

suitably qualified welders who shall be required to hold a current welding certificate in

accordance with the appropriate Indian Standard.

Procedures for the testing of welders shall also be in accordance with the relevant Indian

Standard.

All welded pipe work is preferred unless otherwise stated. Intermediate flanges are to be

used wherever essential for maintenance, design or transport reasons.

The Supplier shall be responsible for determining locations of Site butt welds to break the

piping runs into separate sections for the purposes of transport to Site, and for properly

and clearly designating each section for correct Site assembly.

3.9.6 Preparation for Site Assembly

All pipe work supplied for Site butt welding shall have the ends machined and protected

for transportation.

Pre-fabricated piping sections shall be capable of being fitted into place without springing

or forcing except where cold pull is required.

The outside surface of the carbon steel piping shall be painted with one coat of red oxide.

All flanges and nozzles shall be protected with wood or suitable covers and the thread

ends greased and protected, during transportation or storage.

3.9.7 Flanges and Fasteners

All bolt holes in flanges shall be equally spaced off vertical and horizontal center lines of

pipes conforming to BS 10, Table E for all liquids such as water, process fluid, air, oil,

exhaust steam and vapour {Exhaust steam and vapour up to 1.6 kg/sq. cm(g)}. For high

pressure steam above 1.6 kg/sq. cm (g), the relevant IBR standards shall apply. Orifice

plate flanges shall be as per relevant stand sufficient machine.

Loose flanges and cutting lengths on pipelines shall be supplied to allow for alignment

errors in plant location.

All bolts, nuts and washers plus 10% spare shall be supplied by the Supplier.

115

3.9.8 Pipe Supports

No stresses are transferred to equipment and

Piping connected to equipment shall be so supported that valves etc., can be readily

removed without additional supports and with a minimum of dismantling.

Anchor sliding, spring, resting, etc. supports shall be provided for those pipe runs

demanding this form of fixing and shall be fabricated in accordance with the duty of the

pipe.

Flexibility of all high pressure pipes of 80 NB size and above, reduced pressure and

exhaust steam piping shall be designed in accordance with IBR.

3.9.9 Velocities

i) Pump All pump suctions should be designed to not

more than 0.8 / second velocity. Keeping in

view the NPSH requirements designed

velocities after delivery shall be about 15 m /

second.

ii) Superheated & Saturated

Steam, Exhaust steam,

Bled Vapours 30 m / second

vii) Compressed air 20 m / second

3.10 VALVES

3.10.1 General

All valves shall be of the rising spindle outside screw type.

Valves shall be installed so that any plant item may be isolated from all services and

process lines and to allow tanks and vessels to be drained and vented.

Valves shall be supplied in order that standby pumps may be serviced during normal

factory operations.

Valves in infrequently used pipelines shall be positioned in such a manner as to avoid

piping remaining filled with fluid for prolonged periods of time.

3.10.2 Valve Types

The following is a general guide as to the type of valve required to be used for a particular

duty.

Globe Valves

These shall be used on small bore pipelines (up to 50 mm) for such duties as:

Exhaust steam and vapour

Hot water

116

Wedge or Parallel Slide Gate Valves Shall be used where control of flow

is desired by direct hand operation of spindle wheel.

The pipeline duties envisaged for these valves are:

�High pressure steam

�Exhaust steam stop valves at prime movers

�Hot water

�Condensate

�Cold water

Butterfly valves

Where flow of materials is required to be controlled by gear operated

spindle wheels or by valve actuators, butterfly valves shall be employed.

General

In addition, special duties shall have valves considered most suitable for those duties.

Non-return valves, relief valves, ball float valves, bib nos. test cocks, drain cocks, etc.,

shall be provided as considered necessary for the efficient functioning of the plant and to

facilitate repair work and maintenance.

3.11 TANKS & VESSELS

Tanks of a capacity of up to 30 cubic metes of the open top or vented to atmosphere

type, shall be rectangular or cylindrical construction as dictated by the particular

specification.

These shall be fabricated of mild steel, unless otherwise specified with minimum

thickness of 6 mm and shall be constructed with all necessary bracing, connection

branches and pads, flanged, screwed and tapped as necessary.

Each tank shall be supplied with necessary fittings such as manhole cover, internal and

external fittings vertical caged ladders, peripheral roof handrail, etc. as necessary.

3.12 Insulation

These Specifications cover the general requirements for insulation work. The Supplier

shall refer to the relevant IS for selection, inspection and application of the insulation

with aluminium cladid. .In case of doubt, clarification may be sought from the ‘Purchaser’.

The supplier shall supply all material, consumables, labour, tools and equipment of the

Plant necessary for executing the insulation work.

3.12.1 Insulation Material

Insulating material such as glass wool or mineral wool shall be selected depending upon

the temperature of the fluid / steam. Calcium silicate (Hysil blocks) which is chemical

compound of lime and silica along with mineral fibre are used as second layer behind the

refractory for effective internal insulation. The supplier shall supply insulating materials

for the Work as specified in the relevant IS or described as under, whichever thicknesses

are higher.

117

�Mineral wool in thickness specified below

�Glass wool blanket, 75 mm thick

�Galvanized chicken wire Honey comb mesh, 22 SWG

�Galvanized steel wire 18 SWG for equipment of the plant, and 20

SWG for piping

�Insulating cement

�Aluminium sheet metal for cladding 20 SWG

�Cadmium plated sheet metal screws for cladding on steam

turbines

�Black washers for attaching binding wire to vessels

All exposed portions which operate at temperatures greater than 600C will be provided

with insulation.

Major portion of the boiler exposed to outside are insulated with Lightly Resin Bonded

(LRB) mineral wool. For insulation thickness of more than 75 mm, two or more layers of

mattress will be used and each layer will be backed up with galvanized steel wire netting.

Mineral wool mattress confirming IS 8183 is used. Thermal conductivity of mineral

mattress will be as per IS 3346. The density of insulation for temperature up to and

including 4000C shall be 100 kg/m³ and above 4000C shall be 120 kg/m³. All insulated

surface will be covered by an outer covering (cladding) of Aluminium sheet. All insulating

sheeting joint shall be sealed and made effectively weather and water proof.

Perfect leak tight arrangement of sealing will be provided at furnace roof where super

heater tube penetrates.

Tentative details of insulation used for various boiler components is given below:

Drum 100 thk. LRB mattress in two layers

covered with 0.7 mm thk. Aluminium sheet

Furnace 100 thk. LRB mattress in two layers


Boiler tank 100 thk. LRB mattress in two layers


Boiler bank to forced flow 150/100 thk. LRB mattress in two layers

covered with 0.6 mm. thk. Plain Aluminium sheet

Forced flow section to

air heater

100/80 thk. LRB mattress in two layers

covered with 0.6 mm thk. Plain Aluminium sheet

Gas duct from AH to Chimney 60 thk. LRB mattress covered

with 0.6 mm thk. Plain Aluminium sheet.

Furnace headers 100 thk. LRB mattress in two layers covered

with 0.6 mm thk. Plain Aluminium sheet.

SH Headers 100 thk. LRB mattress in two layers covered

with 0.6 mm thk. Plain Aluminium sheet

FFS Headers 60 thk. LRB mattress covered

with 0.6 mm thk. Plain Aluminium sheet

All other piping/equipment As required

3.12.2 Insulation of piping

118

Pipe insulation more than 75 mm shall be installed in multiple layers with joints

staggered around the circumference.

All fittings including valves and flanges shall be insulated. Provide clearance for removal

of flange bolts. After insulating valves or other piping specialty, wrap flange with

Aluminium sheet and insulate the joint.

Pipelines shall not be insulated before the system is hydraulically tested and approved

by the Purchaser.

Molded insulation shall be secured to the pipe with binding wire.

When insulation mat is split and wrapped around the pipe, joints shall be painted with

insulating cement to form a smooth, neat surface.

Insulation for valves and other piping specialties shall be securely wrapped with chicken

wire and coated with insulating cement.

Piping systems shall be clad with Aluminium sheets fastened by sheet metal screws. On

horizontal pipe runs, the joints of the cladding shall be at the bottom of the pipe.

3.12.3 Insulation of equipment

Glass wool blankets shall be cut and fitted to the contours of the equipment and secured

to chicken wire mesh so that each insulating pad can be removed and reinstalled.

Fabricate sheet metal housing in sections and secure with sheet metal screws. The

housing shall be designed so that it is sturdy and can easily be removed and replaced.

3.12.4 Insulation of Vessels

Hooks, rolled angles, flats are to be welded to the equipment of the Plant being insulated,

for securing and supporting the insulating material and Aluminium cladding.

Washers are to be welded to the vessel surface to attach binding wire used to secure

insulating material to vessel.

Install blanket insulation and secure with binding wire.

Aluminium sheet cladding is to be installed over the insulating material and secured to

supports with sheet metal screws. The cladding shall be designed and installed so that

the joints are watertight.

3.12.5 Hot Insulating Material Thickness

The following table indicates the minimum thickness of insulating material Mineral wool

of 120-125 kg/cum density, for piping, vessels and equipment of the plant. Insulation

thickness is in millimeters and temperature in 0C.

Pipe

Dia (mm)

Temperature

65

to

120

121

to

148

149

to

203

204

to

259

260

to

314

315

to

370

371

to

425

426

to

481

482

to

537

12 25 25 25 30 30 40 40 50 50

20 25 25 30 30 40 50 50 50 50

119

25 25 25 30 30 50 50 50 50 62.5

40 25 25 30 40 50 50 62.5 62.5 62.5

50 25 25 30 40 50 50 62.5 62.5 62.5

75 25 30 40 45 50 62.5 62.5 75 75

100 25 30 45 45 62.5 62.5 62.5 75 87.5

150 25 40 50 50 62.5 62.5 75 87.5 87.5

200 40 50 50 50 62.5 75 87.5 100 100

250 40 50 62.5 62.5 75 75 87.5 100 100

300 40 50 62.5 62.5 87.5 87.5 100 100 125

Surfaces 50 62.5 75 75 87.5 100 100 150 200

3.13 ELECTRICAL SYSTEM

3.13.1 System Parameters

Voltages used

3.13.2 Electric motors

Unless otherwise stated in the particular specification, all motors within the factory

buildings shall be of the totally enclosed fan cooled type. All motors above 25 BHP shall

be of energy efficient type.

� Motor bearings shall be of ball and/or roller type each fitted with oil or grease

lubricators. Small motors can have sealed bearings.

� Provision shall be made at one shaft end for a tachometer to be inserted to check

the motor speed.

� The motor winding ends shall be brought out to terminal boxes to enable phase

tests to be made and for interchanging phases without disturbance to any sealing

compound.

� Motors shall be to IP 54 protection and insulation Class F. Temperature rise shall

be limited to class B. An earthing terminal shall be fitted to the stator frame.

� Terminal box shall be located either on left or right side of the motor and shall be

Rota table in steps of 900 to facilitate cable entry from any direction.

� Space heaters are to be provided for all motors above 112 kW rating. Terminals of

the space heaters are to be located in the main terminal box and are to be

covered with an insulated shroud.

Low tension 415 V 3 ph 50 Hz

Welding supplies 415 V 3 ph 50 Hz

Lighting 415/220 V 1 ph 50 Hz

Socket outlets 220 V 1 ph 50 Hz

Anti-condensation heaters 220 V 1 ph 50 Hz

Portable tool transformers 220/110 V 1 ph 50 Hz

Hand lamp transformers 220/25 V 1 ph 50 Hz

Control circuits 110 V 1 ph 50 Hz

Instrument supplies 110 V 1 ph

Emergency lighting 110 V DC

Tripping supplies 30 V DC

120

� Squirrel cage motors are required unless otherwise specified. Reasons shall be

stated for any deviation from this type of machine.

3.13.3 Cabling and Wiring

Scope of Supply

Supply of power and control cables is included from the scope of this tender unless

otherwise specified.

3.13.4 Motor Starters

MCCs shall be supplied by others and shall be fitted with the necessary starters and

protection switchgear for the motors included in this tender. The Supplier is required to

quote for all the Starters of motors.

3.14 Instruments

3.14.1 Signals

Electronic range of instruments shall be standardized on 4 to 20 mA signals, receiving

instruments for control and recording purposes accepting 1.0 volts, DC to 5.0 volts DC.

The pneumatic range shall utilize signals of 0.2 to 1 kg/sq. cm (g).

3.14.2 General Construction and Supply

Unless otherwise specified, all indicating and recording instruments shall be flush

mounting pattern with dust and moisture proof covers. Scale shall be of such material

that no discolourisation or peeling takes place with age under humid tropical conditions.

The movements of all electrically operated instruments shall be of the dead beat type and

provided wherever necessary with an accessible zero adjustment. Where appropriate

normal and other operating points shall be marked on the scale face.

All electrical instruments and meters shall comply with Indian Standards and unless

otherwise specified shall be of industrial grade accuracy.

Meters shall be calibrated to the appropriate grade in Indian Standards with due

allowance being made for the errors in the associated instrument transformers.

Calibration of all instruments shall be in the units of measurement specified in these

documents.

Temperature measurement for temperatures above 150 0C shall be of the thermocouple

type and below 150 0 C of resistance type.

Pressure gauges shall comply with requirements of Indian Standards. Stop cocks shall be

fitted adjacent to each pressure gauge and isolating valves included where pressure

gauge piping is connected with the main system.

On-plant instruments and gauges are to be locally mounted and fitted in robust cases.

3.14.3 Instrumentation & Control

3.14.3.1 General Specification

121

Information To Be Furnished by Seller :

The seller shall furnish the following documents along with the Bid:

Complete bill of material of instruments/equipment and accessories with their

particulars.

System architecture

Technical literature of all instruments and control system.

Dimensional drawings of the panels/cubicles.

Load burden of each system/subsystem furnished by Seller to be fed by UPS and DC

sources with inrush current details and heat load for each cubicle/system cabinet/panel

section.

Grounding scheme to be adopted for the entire system and sub system.

Complete power distribution scheme both AC and DC of the system.

Schedule of Design, Manufacture, Erection, Testing and Commissioning to project

schedule along with PERT network/chart.

All other data, drawings and documents specifically called for in various sections of the

specification.

3.14.3.2 Design Criteria

All equipment/systems and accessories furnished as per this specification shall be

from the latest proven product range of a qualified manufacturer. The Seller shall

furnish satisfactory evidence regarding successful operation and high reliability of the

proposed equipment/systems in distillery.

When more than one device uses the same measurement or control signal, the system

shall be arranged so that the failure of any recorder, indicator or control

component shall not open the signal loop nor cause the loss or malfunction of signal to

other devices using the same basic signal. The design shall permit the removal from

service any indicating, recording or control devices without causing any disturbance or

requiring re-adjustment in other measurement/control loops using the same signal.

3.14.3.3 Power Supply And Air Supply

a) Power Supply

The normal voltage, phase, frequency and percentage variations at which power supply

feeders shall be provided by the purchaser are as follows :

Voltage : 415V +10%

Frequency : 50 HZ +5%

Phases : 3

b) Air Supply

The seller shall supply instrument air as elaborated below.

122

Clean, dry, oil free instrument Quality air of the following

quality shall be provided for various pneumatic

control devices & accessories:-

1. Nominal pressure 7 kg/cm² gauge

2. Range of pressure 3.5 to 8.5 kg/cm²(g)

3. Dew point +2 °C at the above pressure.

- 40 °C at NTP

4. Maximum particle size 5 microns

Pneumatically operated equipment offered by the Seller shall be designed to

operate with the above air supply and adequately cater to their respective duty within

the full range of pressure variation.

3.14.3.4 Choice of Hardware

The primary objective for the design of instrumentation and control systems shall be to

assist in the attainment of maximum unit availability.

3.14.3.5 Design of Enclosures

Design of enclosures shall be in conformance to the requirements of NEMA ICS-6-

110 and shall take into account the environmental conditions well as the maximum

permissible temperature rise of 10 0C inside the enclosures.

Instruments mounted in air conditioned areas will be provided with dust tight drip

proof enclosures (NEMA-12).

Instruments mounted indoors will be provided with water tight enclosures (NEMA-

4) or dust tight, drip proof enclosures (NEMA-12) as required for the particular

location. Instruments mounted outdoors will be provided with water tight enclosures

(NEMA 4).

3.14.3.6 Special Tools and Tackles, Special Calibration Instruments :

Seller must offer special tools & tackles and special calibration instruments required

during start-up, trial run, operation and maintenance of the plant.

3.14.3.7 Interface with Owner Furnished Equipment/Systems

The Seller shall furnish necessary interface equipment required for satisfactory

operation of equipment furnished by the Seller with Owner’s existing equipment. The

Seller shall fully meet all the interface requirements with existing control systems,

switchgear & motor control centers etc.

3.14.3.8 Codes And Standards

3.14.3.9 Reference Codes and Standards

The design, manufacture, inspection, testing, site calibration and installation of all

equipments, system and service covered under this specification shall comply

with the requirements of the latest statutes regulations and safety codes as

applicable in the locality where the equipments/systems will be installed. The

Seller shall fully acquaint himself with these requirements and shall ensure compliance

with them.

123

All equipment and systems covered under this specification shall conform to the latest

editions of codes and standards mentioned below and all other applicable ANSI, ASME,

IEEE, NEC, NEMA, ISA, DIN, VDE and Indian Standards and their equivalents.

3.14.4 Electronic measuring Instruments & Control hardware

Standards

Automatic null balancing electrical measuring instruments - ANSI C 39.4 (Rev. 1973)

Safety requirements for electrical and electronic measuring and controlling

instrumentation - ANSI C 39.5 - 1974.

Compatibility of analog signals for electronic industrial process instruments - ISA-S 50.1:

ANSI MC 12.1 - 1975.

Dynamic response testing of process control instrumentation - ANSI MC 4.1 (1975): ISA-

S26 (1968).

Surge withstand capability (SWC) tests - ANSI C 37.90a (1974) IEEE Std. 472 (1974). IEC -

254.1. Dimensions of attachment plugs & receptacles ANSI C73- 1973.

3.14.4.2 Instrument Switches and Contacts

1. Contact rating - AC services NEMA ICS Part-2 125,

A600

2. Contact rating - DC services NEMA ICS Part-2-125,

N600.

Enclosures

1. Types of enclosures - NEMA Std. ICS-6-110.15

through 110.22 (Type 4 to 13).

2. Racks, panels, and associated equipment - EIA: RS-

310-B (ANSI C83.9 - 1972)

3. Protection Class for Enclosure, Cabinets, Control

Panels and Desks - IS-2147-1962.

3.14.4.3 Sampling System

1. Stainless steel material of tubing and valves for

sampling system - ASTM A269-82 Gr TP316.

2. Submerged helical coil heat exchangers for sample

coolers ASTMD 11-92-1964.

3. Water and Steam in power cycle - ASME PTC 19.11.

4. Standard methods of sampling system - ASTM D 1066-

69.

3.14.4.4 Annunciators

124

1. Specifications and guides for the use of general

purpose annunciators - ISA RP 19.1-1979.

3.14.4.5 Interlocks, Protections

1. Relays and relay system associated with electric power

apparatus - IEEE std.3.13.

2. Surge withstand capability tests - ANSI C37.90a - 1974

and IEEE Std. 472 - 1974.

3. General requirements & tests for switching devices for

control and auxiliary circuits including contactor relays

- IS-6875 (Part-I) 1973.

4. Turbine water damage prevention - ASME - TDP-1980.

5. Boiler safety interlocks - NFPA Section 85B, 85D, 85E,

85F,85G.

3.14.4.6 Electrical Noise Control

The equipment furnished by the Seller shall incorporate necessary techniques to

eliminate measurement and control problems caused by electrical noise. Areas

in Seller's equipment which are vulnerable to electrical noise shall be hardened

to eliminate possible problems.

3.14.4.7 Surge-Protection For Solid State/Micro Processor Based Equipment

All solid-state equipment shall be able to withstand the noise and surges

inherent in a distillery & power house. The equipment shall be designed to

successfully withstand without damage to components and/or wiring,

application of surge withstand capability (SWC) wave whose shape and

characteristics are defined in ANSI publication C37.90a - 1974 entitled

"Guide for surge withstand capability (SWC) Tests".

3.14.5 Distributed Integrated Control System

Distributed Integrated Control System (DICS) includes Regulating Controls,

Interlocking and Protection, Sequential Controls, Operator Interface Units,

Monitoring and Information data archiving, Historical data storage and retrieval,

Trending, Alarms & Reports.

Seller shall offer latest system available with him & shall also confirm that DICS

system hardware / software shall be upgraded free of cost, for hardware upto

commissioning of the project and software upto 3 years after commissioning of

the project.

The DICS shall receive process signals from field sensors & transmitters and shall

give commands to final control elements, alarms, trip relays, etc. All signal

converters, to convert sensor signals to standard 4 to 20 mA signals shall be

included in Seller’s scope of supply.

125

High ended DCS System with stand by communication redundancy should be

placed at Milling section,fermentation,distillation etc and Boiler/Power

generation section in air-conditioned control room with air curtains at doors to

maintain the temperature of 27 deg.C.

3.14.5.1 Introduction and General Requirement

Distributed Integrated Control System (DICS) shall comprise of the following sub

systems operating in completely integrated manner employing the same family of

hardware and software.

i) Processor stations/sub system:- where function of closed

loop control system (CLCS), open loop control system

(OLCS) and Measurement (Including Signal Acquisition,

Conditioning, Distribution, Transmission, Indication and

Recording) are realised.

ii) Operator Station/sub system:- which together with their

branded computers, monitors other peripherals perform

operation and monitoring functions including data

archiving & alarm monitoring etc as per purchaser’s

choice.

iii) Programming, and on line diagnostic station (Maintenance

Purchasers Station):- for system programming, system

configuration, system and instrument failure detection

and trouble shooting.

iv) Communication Network: The system shall be distributed

and various sub-systems shall be integrated through a

system of communication network. The man machine

interface between the operator and plant shall be through

flat screen monitors, key board and mouse.

(v) Field Instruments: All process sensors & transmitters shall

be provided for sensing process parameters. Except

control valve positioner and Temperature transmitters all

other transmitters shall be of smart type with local display

and ability to be monitored / re-calibrated from the

control station.

3.14.5.2 Basic Features/Design Requirements

3.14.5.2.1 Design Requirements

1. The instrumentation and controls shall be designed for maximum

availability, reliability, operability and maintainability.

2. All I&C equipment shall be designed for their specific application

within the distillery and shall be furnished for required control,

protection, alarm and remote monitoring. The application and

selection of these I&C equipment including signal converters,

interposing relays, microprocessors, etc. shall be the responsibility of

I&C Seller.

126

3. All I&C equipment furnished must have proven experience of working

in the distillery, at least two sets of such equipment installed in a

similar sugar factory have been running successfully for at least two

years. No prototype components shall be used.

4. DICS shall be of latest design, not be more than 3 year old. The control

system shall be highly modular and arranged to reflect the grouping of

plant equipment and systems to be controlled.

5. Any local junction termination boxes or auxiliaries which are required

to implement the interface design shall be supplied by I&C Seller.

6. Control system shall comply with following general failure criteria :

a. No single fault can cause the complete failure of the control system.

b. The grouping of control functions into system blocks shall be arranged

such that failure of any one block will only partly degrade the control

of the overall system.

7. To meet the above failure criteria the I&C system shall incorporate

self- checking facilities so that internal faults can be detected within

the system itself.

8. Alarms shall be provided for all abnormal conditions of the process.

9. The following colors shall be selected for equipment status indications:

Green Energized, Running, Valve Open

Red De-energized, Stopped, Valve Closed

Light yellow Abnormal condition, Discrepancy

White Control Power Available

10. The DC and AC power of each control and monitoring system shall be

derived from two independent sources and float charged batteries

shall be furnished to guard against the total loss of power supply.

The system shall be provided with extensive diagnostic features so that a system

failure can be diagnosed down to the module level giving location and nature of

fault. Ease of maintenance and trouble-shooting shall be a primary consideration

in equipment selection.

The offered system shall have windowing capability with atleast splitting up one

screen into four different sections to monitor four different areas/information

face plates in the same screen.

3.14.5.2.2 System Architecture

The operating station and Engineering station shall be connected on open

network, either on Ethernet TCP/IP or Control net in order to make the system

open. All operating stations shall be interchangeable and operation of the plant

shall be possible from Purchasing station if required.

127

The system shall have built in redundancies for all system functions at the

processor. No failure of any single network shall lead to any system function

being lost. It shall have redundant open type network on a "masterless"

principle.

The system shall have the capability and facility for expansion through addition of

station/ drops, controllers, processors, process I/O cards etc.

The application programs for the functional controllers

shall reside in EEPROMS or in non volatile RAMS. The

application program shall be alterable by access

through programmer's console.

3.14.5.2.3 Main Controller Characteristics

Each controller envisaged for this project shall have

following features as minimum:-

i) Processing length of 32 bit

ii) Watch Dog timer

iii) Memory protection

iv) Self monitoring & diagnostic feature

v) Easy modification of control functions

3.14.5.2.4 Processor System (Automation System)

The analogue/binary input/output modules, drive control module for

analogue control/open loop control, function group control module etc.

shall form part of the Process Station. The control system should not

have more than ten different types of modules. The system with reduced

number of different types of modules/cards has the advantage of easier

servicing, modification, reduced spare inventory & hence the same shall

be preferred.

3.14.5.2.5 Analogue Input/Output Modules

Analogue input/output modules shall be capable of accepting TC/RTD, 4-

20 mA current or voltage signals.

It shall have the following features:-

a) High accuracy of conversion, minimum 12 bits, plus sign bit.

b) Linearisation and error checking of TC and RTD signals and

reference junction temperature correction facilities for T/C.

c) All the inputs shall be isolated to 600V.

3.14.5.2.6 Binary Input/Output Modules

The Binary signal conditioning processing shall be performed in distinct

binary input modules which can accept voltage free contacts, digital

128

signals, and also pulse inputs. The modules shall process different inputs

such as volt free contacts, proximity switches and logic signals.

The binary input/output modules shall have the following features:-

i) High insensibility against noises and other disturbance.

ii) High insensibility against over voltage (IEC-255-4 Class-II).

iii) Supply of contacts voltages - with 24 V DC

iv) Signal status indicators by LED's on the module front

v) All the inputs shall be isolated to 600V between any input point

and ground or between any pair of inputs & shall comply with

ANSI 37.90a for transient surge protection to 2000 volts.

vi) For Pulse Inputs provision shall be made to receive and

accumulate pulse inputs in the form of repetitive contact

closures.

3.14.5.2.7 Close Loop Control Functions

The following control algorithms shall be possible as a minimum in

respective processors:

i) P, PI, PID

ii) Square root

iii) Addition/Subtraction

iv) Linearisation

v) Multiply/divide

vi) Ratio (Scale)

vii) High/Low signal selectors

viii) Totalizers

ix) Manual loading

x) Lead-lag compensation

xi) Feed forward controller

xii) Over ride

xiii) Multivariable control

xiv) Nonlinear control algorithms

xv) Biasing

xvi) Mean (average)

xvii) Median value selection – analog

xviii) Two out of three logic - digital

Open Loop Control Function

Functional group control module for open loop control system shall

perform the functions of sequential operation, interlocks and protection.

It is intended to control the unit automatically through a number of

sequences with operator's intervention for initiation of each sequence.

The sequence shall be executed as per the defined program.

3.14.6 Operator Station, Operator Control, Plant Information And Monitoring

Stations/Operator Sub System

129

Operator Station

Operator station shall perform operator control function, plant

monitoring and display function, alarm functions, logging functions,

historical data storage & retrieval functions. Total two (2) Nos. of operator

stations are envisaged for each section to execute all the functions

specified above & elsewhere in specification. Minimum 64 bit computers

along with all the peripherals shall be provided for operator stations.

Operator station Specification:

� P4 ( C 2 D core to due processor), 1 Ghz, 512 MB RAM, 80 GB Hard

Disk,

� 1.44MB HDD, 54 x CD ROM, 2 Serial Ports,

� 1 Parallel Port, 2 USB Ports

� 17" Flat Screen Colour Monitor (TFT)

� HP inkjet Colour Printer

All functions required for supervision & remote manual control of the unit

shall be performed by this station. The functions shall be performed with

the help of standard pictures on monitors which shall include plant

mimics. Issuance of control command shall be realized through

wireless/cordless functional keyboard or optical mouse/trackball.

3.14.7 PLANT MONITORING DISPLAY & LOGGING

3.14.7.1 Displays

The monitor displays shall be capable of presenting all system process input

values including analog, digital and composed values. The system shall also

display all control loops with all associated parameters. Typical displays shall be

plant mimic displays alarm displays, bar charts, operator guidance displays, loop

displays, X-Y plots and summaries.

Plant Mimic shall be displayed with current operating parameters, equipment

operating status, operator guidance, alarm points etc.

The Seller shall provide with the system a minimum of 50 macro pictorial

elements as defined by the owner.

System shall be capable of trending any analog point defined on the highway.

Each operator station shall maintain a minimum of 30 days history on hard disk

for all process variables with sampling frequency of 1 sec.

It shall be possible to trend up to eight variables simultaneously ranging from one

minute to 24 hours.

3.14.7.2 Alarm & Event Display, Alarm Monitoring and Reporting

130

The alarms shall be displayed on any operator monitor. System shall have facility

to assign any station as alarm station. Alarm message shall be reported to the

alarm station within one second of alarm detection

The following features shall be provided as a minimum :-

1. Process operating limits, viz. high limit, low limit or both high and

low limits, high - high, low - low, and both high - high and low - low

limits, etc. shall be assigned to specified analog inputs and

calculated variables. Every limit shall have a dead band associated

with it.

2. Alarm reporting/actions:

The following sequence shall be followed for detection of alarms:-

a) Audio annunciation for 5 seconds

b) Display of alarm message on alarm banner & alarm summary

screen.

c) Printing of alarm message on alarm printer

Logs :

The system shall print logs/reports as defined in these

clauses. The printing of these logs/reports shall be

initiated automatically at prescribed time intervals, or

initiated on demand or by the occurrence of predefined

events. The exact format and printer assignments for each

log will be defined by the Owner after award of contract.

i) Alarm Logs:

Print all points (analog, calculated, digital) that are off-

normal at the time request is made by the operator.

ii) Log Operator Action:

The system shall have the capacity to store all operator

actions. Both the nature of the actions and the individual

time of each request shall be stored. This information shall be

printed automatically once each twenty four hours in the

form of a summary log. The log shall also be available for

printing upon operator demand.

3.14.7.3 Peripherals for Operator Station

Monitors

The seller shall furnish 17 “ TFT numbers flat screen color monitors. All monitors

shall be interchangeable. Operator station monitors shall have a fast cursor

control device like a track ball/mouse. The picture shall be stable and completely

free of any flickering. The screen illumination shall be enough to give good

readability. The screen dimensions shall not be less than 17" screen diagonal with

optical mouse.

131

Key Board( Cordless/Wireless)

Standard key boards for plant operator station shall be supplied. Freely

programmable keys shall be available for special user application. Key Board shall

be integrated into supervisors control consoles horizontal part.

Printers

All printers shall be ink jet or laser jet type. Printing speed shall be a minimum of

300 characters per second. Style of printing available shall be indicated by the

Seller. The printers shall have graphic capability and any monitor screen display

may be printed on the printer.

Floppy Disc Unit

Each operator station shall be provided with floppy disc drive unit

Hard Disk Unit

Each operator station shall be furnished with fixed hard disk of minimum 80 (GB)

storage capacity as minimum for bulk storage.

3.14.8 Programming, Diagnos.Tic And Work Station

The work station shall have all the function of programming/

configuration/modification and documentation. The features and facilities to be

included are as under:-

a) Configuration or re-configuration of a system.

b) Possibility to introduce or modify parameters.

c) Documentation of system configuration.

d) Calculation program functions.

e) Graphic editing program.

Work station shall have capability of on-line and off line program modification

without affecting the performance of the system / process. While on-line,

connected to process, the work station shall provide real time tuning and

trouble shooting. On off-line, the work station allows control system

configuration.

3.14.8.1 Communication Network Bus System

Basically two types of bi-directional networks shall be envisaged.

Remote Network to communicate between stations by use of co-axial cable or

fibre optic cables.

Local network to communicate between the different modules/cards of the

same station/system and extensions.

The remote bus system shall have the following features.

132

Redundancy in the system for high reliability of communication. The redundant

buses work continuously. All bus couplers, bus interfaces etc. shall also be

redundant.

Insensibility against external disturbances, noises etc. Insensitivity of a fault in

one bus system to other bus system.

High data transmission rate to communicate with the system response

requirement.

Redundant : Yes

Control : Masterless

Data Protection : CRC

Proprietary Bus : No

Standard : IEEE 802.4

The communication network shall have "open architecture" to

enable the user to get the benefit of flexibility in choosing hardware

& software.

3.14.8.2 Interface with Other Computer Stations

The Seller shall provide two RS-232C / RS-485 ports / MOD BUS Protocol for

interface with other owner provided control systems. The format and protocol of

information exchange shall be furnished during detailed Purchasing by the owner.

The Seller shall include in his scope the relevant software for communication with

the equipment/systems furnished by others.

3.14.8.3 Power Supply System

Each electronic cabinet shall be equipped with redundant power supply units,

with an automatic switching device for input lines, with changeover time less

than 10 ms in order to guarantee hold capacity of feeders for modules and I/O

signals. DICS and computers & peripherals shall work on single phase AC supply

from UPS and 24v DC.

3.14.8.4 Power Supplies for DICS

a) AC Supply Requirement :

The system AC power source wherever required shall be

nominal 220V, 50 Hz, single phase, ungrounded power

supplied from un-interruptible power supply system (UPS) of

the Seller.

b) DC Power Supplies

All system devices requiring 24V DC power shall be arranged

by Seller by providing 100% redundant AC/DC charger and

batteries of suitable size or by providing redundant AC/DC

converter. These converters shall be fed from UPS 240V AC.

133

3.14.8.5 System Grounding

The automatic control system shall be designed for grounding to the station

ground mat at a single connection point. Insulated ground bus from this point

shall be furnished to the control logic cabinets and shall be connected to an

insulated copper grounding strap in each cabinet.

3.14.9 Field Instruments

All field sensors shall be of proven type for distillery applications. All transmitters

shall have local digital indication. The pressure, level, mass conductivity

transmitters shall be of smart type. Control supply for all 4 wire field transmitters

shall be 220v AC and for 2 wire transmitters, it shall be 24v DC. Output signal

from all transmitters shall be 4 to 20mA.

3.14.9.1 Sensors & Transmitters:

Water & process fluid flow meters shall be of magnetic type with separate tube

and transmitter. Transmitters shall be installed on working platform so that they

can be viewed by operators and easily maintained by instrument Purchasers.

These transmitters shall be capable of being re-calibrated in the field for new flow

measuring range. The transmitters shall have local digital display indication for

rate of flow and total flow.

The vapour pressure and vacuum transmitters shall be of 2 wire type with

capacitance sensing method. They shall have local digital display and 4 to 20 mA

output signal.

The temperature sensors shall be RTDs, type PT100, with immersion length to suit

the application and adjustable screw head. Thermo wells shall be supplied with

RTDs., which shall be connected to temperature transmitters to give 4 to 20mA

signal to the DCS system. Temperature transmitters shall have accuracy of +/- 1

deg. C with no drift over a period of time.

3.14.9.2 Control Valves:

Water flow control valve shall be globe type and process fluid flow control valve

shall be butterfly type, with pneumatic actuators. The body and trim of both

control valves shall be of connecting pipe lines. Control valves shall be complete

with valve positioners, hand wheel and limit switches. I/P converters,

filter/regulators, copper tubing fittings shall be in Seller’s scope of supply.

Feed control and vacuum control valves shall be Globe type, with pneumatic

actuators. The body and trim of these valves shall be of connecting pipe lines.

Control valves shall be complete with valve positioners, hand wheel and limit

switches. I/P converters, filter/regulators, copper tubing fittings shall be in Sellers’

scope of supply.

Steam control valves shall be Globe type, with pneumatic actuators. The body

and trim of these valves shall be of connecting pipelines. Control valves shall be

complete with valve positioners, hand wheel and limit switches. I/P converters,

filter/regulators, copper tubing fittings shall be in Sellers’ scope of supply.

3.14.10 Supervisory Control Console & Equipment Panels

3.14.10.1 Supervisory Control Consoles

134

Supervisory control consoles for mounting operator & Purchasering stations shall

be supplied. The console shall form one complete unit along with two end

sections for writing space. Adequate number of table/desks/stands for

accommodating printers in Seller's scope shall be supplied.

3.14.10.2 Cabinets

i) All control system modules, power supply components, other control

devices (except field mounted sensors/transmitters and electric to

pneumatic converters) and termination’s which are required for

completeness of control systems shall be housed in DICS cabinets furnished

by the Seller. All equipment and termination’s required for proper

interface with other systems shall also be housed in these DICS cabinets.

ii) Cabinets shall be designed for plug-in installation for control system

modules. The system modules relating to a particular sub-system or

system shall be grouped together and housed in the same assembly to the

extent possible.

iii) Cabinets shall be of NEMA-2 (IP-31) protection class. The Seller shall ensure

that the packaging density of equipment in these cabinets is not excessive

and abnormal temperature rise, above the cabinet temperature during

normal operation in air-conditioned environment and also during the

period of air conditioning failure, is prevented by careful design. The Seller

shall ensure that the temperature rise is limited to 10 degree C above

ambient.

iv) Cabinets shall be designed for front access to system modules and rear

access to wiring. All wiring in cabinets shall pass the vertical flame test for

IPCEA S-19-81.

3.14.10.3 Constructional Features of Panels, Cubicles & Enclosures

All panels, cubicles, consoles and enclosures furnished as per this specification

shall be of free standing type and shall be constructed of specified gauge of steel

plates. The panel sheet thickness shall be not less than 2 mm unless otherwise

specified herein.

3.14.10.4 Panel Wiring

Interconnecting wiring shall be provided between all electrical devices

mounted in the panels, and between the devices and terminal blocks if the

devices are to be connected to equipment outside the panels. The Seller shall

install jumpers between terminal blocks.

3.14.10.5 Panel Illumination

Panels shall be provided with fluorescent illuminating lamps with door switch

and three (3) point 15A, 240V AC sockets with switch for maintenance purposes.

3.14.10.6 Grounding

All panels and cabinets shall be provided with a continuous bare copper ground

bus of minimum 6mm x 12mm cross section. The ground bus shall be bolted to

the panel structure and effectively ground the entire structure. Each ground bus

shall have provision at each end for connection of Owner's ground leaks (6mm x

135

50mm GI flats) by suitable bolting. All system cabinets shall be brought to a

common system ground by the Seller.

3.14.11 Uninterruptible Power Supply System

3.14.11.1 General Requirements UPS system shall be provided separately for each

section. The Seller shall furnish an integrated UPS system including static

inverters, static switches, manual bypass switch, chargers, stationary battery,

AC power distribution panels with all required isolating and protecting devices

and all other equipment and accessories required for completeness of this

system. Capacity of UPS shall be proposed by Seller to suit the system power

requirements and this capacity shall be received and finalized during detail

Purchasering stage.

All control and instrument circuits shall be with fuse. Fuses shall be mounted

inside the enclosures and shall have easy accessibility.

3.14.11.2 Functional Requirements

The Uninterruptible Power Supply (UPS) system of continuous duty shall supply

regulated, filtered and uninterrupted 230V, 50 Hz, single phase power, within

specified tolerances, to system AC loads. Each inverter shall supply only 50%

loads under normal conditions. All necessary equipment required for protecting

UPS equipment and connected inputs and outputs shall be furnished by the Seller

as an integral part of this system.

Normal Operation

Two inverters each of 100% capacity, two battery packs of 100% capacity and two

100% battery chargers are used.

Emergency Operation

The static transfer switches and the manual by-pass switch shall provide

switching means during emergency operation.

3.14.11.3 Static Inverters And Auxiliary Equipment

The static inverters shall be solid state type employing silicon controlled rectifiers

or power transistors and other solid state devices to convert direct current

power to essentially sinusoidal alternating current. The inverter equipment shall

include all necessary circuitry and devices to conform to requirements like voltage

regulation, current limiting, wave shaping, transient recovery, surge suppression

network, automatic synchronization etc. as specified herein.

Input Voltage

The inverters shall be fed from a sealed maintenance free battery and

chargers which do not feed any other loads. Filtering on the input of the

inverters shall be furnished as required to operate with the output ripple

of the chargers.

Automatic Synchronization

Inverter equipment shall include stable solid state oscillator devices

designed to automatically maintain the inverter output in phase and in

136

synchronism with the standby AC source.

3.14.11.4 Manual By-Pass Switch

The manual by-pass switch will be used to isolate any static switch from its

load and stand-by power supply and to take the static switch out of service

without power interruption to the load. The manual by-pass switch shall also

provide the facility for by-passing the entire UPS system during startup at the

option of the operator.

The manual bypass switch shall have make before break contacts to ensure

continuous supply to UPS loads during the operation of this by-pass switch.

3.14.11.5 Float-Cum-Boost Chargers And Auxiliary Equipment

Two 100% capacity chargers shall be furnished for each UPS system. Each

charger shall confirm to the following requirements.

Each charger furnished for UPS system shall be adequately rated to ensure that

any one shall meet full DC load of UP system operating at 100% rating plus

recharge the fully discharged UPS battery within 8 hours.

Each charger shall be furnished with a ground detector system consisting of a

relay and a center tapped resistor.

3.14.11.6 Technical Specification for Sealed Maintenance Free Batteries

The design of battery shall be as per field proven practices. Partial plating of

cells is not permitted. Paralleling of cells externally for enhancement of

capacity is not permitted up to 1500 AH capacity.

The container shall have chemical and electro-chemical compatibility. It shall

be acid resistant and fire retardant. Fixing of Pressure Regulated Valve terminal

posts in the cover shall be such that the seepage of electrolyte gas escapes and

entry of electro static spark are prevented.

All batteries shall be mounted in a suitable metallic trays / frame. Cells shall be

housed in a ventilated & protected modular steel tray to promote airflow

between the cells for effective thermal management.

Battery sets will be tested at the manufacturing premises prior to the dispatch

of material & shall meet a min of 100% capacity at 10 Hr. discharge rate from

very first cycle.

3.14.11.7 Step-Down Transformer & Voltage Stabiliser

One 415 Volt, 3 phase to 230 Volt, single phase transformer along with

associated voltage stabilizer shall be furnished. This transformer and stabilizer

combination shall convert Owner furnished 415 Volt + 10% plant auxiliary AC

supply to 230V + 2% single phase standby AC Power which will serve as UPS

system back up supply source.

3.14.11.8 AC Distribution Boards

Panel boards for distribution of continuous AC power to essential loads shall be

dead-front type panel boards rated for 600 V, AC service. The hinged panel board

137

front shall cover the fuses and wiring gutter but not the switch handles. The

hinged front and switch handles shall be covered by the enclosure door.

3.15 Standard Colour Scheme

Following standard Colour Scheme shall be followed.

Air Compressors, Fans, Vacuum Pumps Ultramarine

Air receivers Aqua

Electric motors, equipment Orange

Handrails, Safety guards Golden Yellow

Pumps, Gearboxes Turquoise

Piping: Condensate, Cold Water

Jade

Drain Black

Flocculent Lichen

Fire Fighting Signal Red

HP Steam Pearl Grey

Hot Water Jade

Instrument Air Aqua

Injection Water Jade

Lime Slurry Lilac

LP Steam Pearl Grey

Overflow Same as tank or vessel Oil

/ Lubricants Golden Tan

Plant Air Aqua

Potable Water Jade

Saccharate Solution Lilac

Sodium Hydroxide Lilac

Sodium Hypochlorite Lilac

Torri Water Jade

Vapour or Vent Same as tank or vessel

Structural Steel work Smoke Blue

Screw conveyors, distributors,

Tanks & Vessels :

Process Cream

Water Jade

Caustic, Acid Lilac

Flocculent Lichen

Hydraulic Golden Tan

Turbines Pearl Grey

3.16 Drawings and Documents

All drawings, manuals and other related information of the specified

equipment shall be submitted.

� The supplier shall be responsible for any discrepancies, errors and

omissions in the drawings submitted by him, not withstanding any

approval accorded by the Purchaser.

� All costs as a consequence of errors in drawings and documents shall

be borne by the Supplier.

� All drawings, technical literature, manuals and parts lists shall be

138

provided by the Supplier as may be required for facilitating erection,

commissioning, operation and maintenance of the plant.

� Where the Supplier is contracted to supply a system of connected

plant items, flow diagrams shall be submitted showing the

relationship of the connected items to each other and outlining

terminal points.

� The supplier shall provide arrangement drawings together with

berthing diagrams and details of static and dynamic loadings,

cutouts, openings, trough holes as applicable, to permit design of civil

works.

� All drawings, parts lists, service and maintenance manuals shall be

supplied in sextuplicate for use of the Purchaser, the Consultant and

the erection, commissioning and operating personnel. Where

specialized maintenance manuals are not available, standard

manufacturer’s literature shall be provided.

� Wiring diagrams for instrumentation shall indicate wire numbers,

drawn as viewed from front to back of panels.

3.17 Quality Assurance, Testing and Guarantees

3.17.1 Performance & Tests

Some of the applicable Indian and Overseas Standards related to Tests on various

equipment of the Plant are listed under Clause 2.1.2. The list is not meant to be

comprehensive. For the Standards, which are not mentioned in the list, relevant

Indian or overseas standard should be followed. In all cases, latest version of

relevant Standard should be applicable.

Standards for Tests

On overall completion of erection and commissioning, performance tests of unit

equipment of the Plant and systems shall be conducted to verify conformity with

specified capacities and efficiencies. Such performance tests shall be conducted

in accordance with procedures prescribed in relevant Standards. Where Indian

Standards Specifications do not provide relevant test procedures, the Supplier

shall submit to the Purchaser for approval, the test procedures to be adopted.

The Purchaser’s decision in such cases shall be final.

Acceptance of the equipment, as a result of these performance tests shall in no

way relieve the Supplier from its obligations with respect to the Defects

warranty clause or with respect to any other condition applicable under the

contract.

Equipment of the Plant

As and when erection of equipment of the Plant are completed, tests will be

conducted, as appropriate which would include but may not be limited to the

following:

• Dimensional and quantity checks

• Conformity to specifications

139

• Hydraulic tests of tanks, vessels, pipelines etc.

• Mechanical tests on rotating machinery like pumps, compressors, fans,

turbines etc.

• No load running tests on conveyors and other mechanical drive systems

• Standard running tests on rotating mechanical and electrical machinery

• Vibration tests on rotating mechanical and electrical machinery.

3.17.2 General Requirements

All equipment furnished under this specification shall be subject to test by

authorized quality assurance personnel of the Seller, representatives of the

purchaser and/or Technical Specialist during manufacture, erection and on

completion. Seller's quality assurance personnel for these shop and site tests shall

be identified in advance and shall be acceptable to the purchaser. The approval of

the Purchaser /Technical Specialist or passing of such inspection of tests will not,

however, prejudice the right of the owner to reject the equipment if it does not

comply with the specifications when erected or fails to give complete satisfaction

in service.

The Seller shall furnish details of shop and site tests proposed to be conducted by

him at various stages to meet the specification requirements for each type of

instrument/system along with his proposal. Seller shall also furnish details of his

proposed shop and site quality assurance organization for this contract.

Seller shall prepare a detailed shop and site 'Quality Assurance Program’ to meet

the requirements of these specifications for purchaser's approval. This document

shall also contain the formats for reports and maintenance of test records,

specification of test equipment to be used for site tests.

3.17.3 Shop Tests

3.17.3.1 General Requirements

Shop tests shall include all tests to be carried out at Seller's works, at works of

his sub-Seller’s and at works where raw materials used for manufacture of

equipment is produced.

3.17.3.2 Material Tests

Whenever tested quality material is specified and wherever called upon by

Safety Regulations or by the design code, the test pieces are to be prepared

and tested to purchaser's satisfaction.

In the event of purchaser being furnished with certified particulars of tests

which have been carried out by the suppliers of material, the purchaser may, at

his discretion, dispense with these tests.

3.17.3.3 Tests at Manufacturer's Works

Works tests are to include electrical, mechanical performance and hydraulic

tests in accordance with relevant codes or any other approved standard or any

140

other tests called for by the purchaser under these specifications to ensure that

the equipment being supplied fulfills the requirements of these specifications.

3.17.3.4 On-Site Tests

All the site activities including unloading, storage cum insurance of equipment

and materials on arrival to site, installation, commissioning and carrying out all

the tests at site shall be performed by the Seller at no cost to the purchaser in

presence of Purchaser/Consultant's representatives and with the permission of

owner as and when required.

The Seller shall furnish the necessary manpower and the services of technical

representative(s), who shall provide technical guidance and advice for the

installation of the equipment and placing the system in operation. The services of

the technical representative(s) shall be available for the period from arrival of the

equipment on site until the equipment is finally accepted by the purchaser. The

on-site tests shall include the following tests in the sequence given:-

a) Inspection of Equipment on Arrival

The Seller's field representative(s) shall inspect all supplied

equipment upon arrival on-site. All observed damage to

equipment shall be reported to the Purchaser /Purchaser.

b) Preliminary On-Site Checks and Tests

After field installation and before equipment energisation and

connection of field inputs, the Seller shall carefully inspect all

equipment and shall check all Seller supplied wiring and cable to

assure correctness of corrections and proper equipment

installation.

c) Start-up

On completion of erection of the equipment and before start-up,

each item of the equipment shall be thoroughly cleaned and then

inspected jointly by the purchaser and the Seller for correctness

and completeness of installation and acceptability for start-up,

leading to initial pre-commissioning tests at site. The list of pre-

commissioning tests to be performed shall be as mutually agreed

and included in the Seller's quality assurance program.

d) Trial Operation

The plant shall then be on trial operation during which period all

necessary adjustments shall be made while operating, over the full

load range enabling the plant to be made ready for performance

and guarantee tests.

The duration of Trial operation of the complete equipment shall

be 7 days out of which at least 72 hours shall be continuous

operation on full load or any other duration as may be agreed to,

between the purchaser and the Seller. The Trial Operation shall be

considered successful, provided that each item of the equipment

can operate continuously at the specified operating characteristics,

for the period of Trial Operation.

141

e) System Documentation Check

Upon successful completion of the preliminary ON-Site checks and

Tests the purchaser's and the Seller's representative shall check

that all required system documentation, in its final form was

delivered to the purchaser. All error and insufficiencies in the

system documentation, (manuals, drawings, software) shall be

corrected by the Seller before the system is accepted by the

purchaser. Duly corrected system documentation shall be

furnished to purchaser and Consultant.

3.17.4 Performance and Guarantee Test and Acceptance of the System by purchaser

Dynamic load tests while maintaining safe process conditions and without

endangering the equipment. All tests will be performed with the system in

automatic mode:

a) Drop 50 per cent of maximum load capability from approximately full load

at a rate of 10 per cent per minute.

b) Drop load from full rated output to the lowest load runback limit, at a rate

corresponding to the fastest runback rate.

c) Pick up 50 per cent of the maximum load capability from approximately 50

per cent load at a rate of 10 per cent per minute.

During transient conditions causing deviation of process variables, the

control system furnished under this specification shall not permit

deviations which exceed those permitted by the manufactures of the

controlled process equipment, for load demand changes upto 10 percent

of rated full load capability per minute. Controlled process variables

shall return to normal in a stable manner and without any loop

interactions or cycling of generation when generation matches unit load

demand.

3.18 Painting

The plant shall be painted before dispatch to Site. Painting specifications are

furnished hereunder. To facilitate correct re-assembly of gearing, turbines,

vessels, etc. at Site, colour identification shall be applied to each plant piece and

its associated equipment of the plant and parts, within a series or train of similar

pieces.

Preparation of surfaces

Prior to treatment, the metal surface shall be cleaned of dirt and grease, layer

of rust, weld spatter etc. These shall be removed by pickling, power tool

chipping, de-scaling, sanding, wire brushing or grinding. For wire brush cleaning,

the wire brush shall be applied carefully over the surface in vertical and

horizontal direction.

For motor driven cleaning, brush, tube cleaner and disk sander shall be used.

The work shall be done in such a way that the brush is applied over two times on

each portion of the object to be treated. Either feather type or gear type cutter

shall be attached to the tube cleaner. Application of the cutter shall be done

carefully in the longitudinal direction except for unavoidable cases.

142

Recommended types of paints

Painting for Machinery, Equipment of the Plant, and Piping shall be

applied as follows:

Primary coat Red Oxide Paint

Under Coat Pthalic Anhydride Paint

Finish Coat Pthalic Anhydride Paint

Corrosion protection Pitch based resinous

(wherever required)

Galvanized Steel

Internal surface of vessels, tanks, heat exchangers, etc.

Machine finished surface where performance will be adversely affected if

painted. In the case of layered painting, the next painting shall be applied

after cleaning the surface of the previous layer and after a gap of

minimum 8 hours drying.

The coating thickness of each layer shall be uniform. Notices, name

plates, lettering, gauges, sight glasses and similar items shall not be

painted over and shall be protected during painting by the application of

masking tape and cleaned after painting is over.

Painted Film Thickness

The thickness of finish painted film shall be even. The standard thickness

values to be measured by net micro-thickness gauge shall be as follows:

Red Oxide paint Over 125 (4 coat basis)

Pthalic acid resin paints Over 150 (4 coat basis)

3.19 Packing

All equipment of the Plant shall be packed as necessary to provide adequate

protection during delivery to Site.

The Goods shall be fully protected from weather and corrosion by suitable paint,

preserving grease or wax paper together with silica-gel or any other protective

hygroscopic material, as may be required.

The packing cases shall be lined internally with tarred paper or polythene and

the lids lined internally with roofing paper.

The packing cases shall be of substantial timber construction screwed or nailed

together and shall be provided with skids preventing direct contact with the

ground or floor, and permitting the use of fork-lift trucks or slinging for lifting by

cranes.

Small items shall be gathered together and transported in packing cases.

143

ANNEXURE IV

GENERAL SPECIFICATIONS & STANDARDS

4.1 Pipelines and fittings

All hot and cold water, process fluid , bled vapours, live steam, low pressure steam and exhaust

steam lines shall be suitable for 30 KLPD T.S.

The following shall be adhered to as applicable.

Velocities for various materials:

a) Water : Suction 1.0 m/second

Delivery 2 m/second

b) Condensate : Suction 1.0 m/second

Delivery 1.25 m/second

4.2 Pressure and temperature drop:

a) Pressure drop in HP piping shall not exceed 1.0 kg/ cm2g from super heater outlet

to the inlet of TSV of power turbines.

b) Temperature drop in HP piping shall not exceed 10 deg C. from super heater

outlet to the TSV of power turbine.

4.3 Safety/Relief Valves

a) Safety valves to be provided in the steam pipe lines wherever necessary. Blow off

pipes shall extend beyond the roof/factory building.

b) Safety valves in the exhaust and reduced pressure lines shall be lever operated.

c) Suitable drains, valves, steam traps etc. shall be provided in all steam lines, where

necessary.

4.4 Pipelines & Fittings

Cast Iron Pipes and Fitting

The pipes shall be of class ‘B’ and shall conform to IS:1537-1976 specifications and integrally cast

flanged joints or spun pipes with screwed ends on flanges as per IS:1536-1976 shall be used.

The pipe fittings shall be of class ‘B; and shall conform to IS:1538 (Part I to XXIV-1976)

specifications. Only flanged joints shall be used. One side of the flanges shall be machined in case

all pipe fitting.

Mild Steel Pipes

All mild steel pipes and pipe fittings used for conveying of air, cold water, hot water (except boiler

feed water) oil (except oil for hydraulic accumulators), process fluid etc. shall conform to IS:1239

(part-I)-1976 and IS:1239 (part-II)-1982 specifications of all piping class ‘C’ (heavy) thickness. The

thickness of mild steel pipes having diameter more than 200 mm shall be 8 mm. and above as

agreed upon.

144

For all piping above 40 mm NB, flanged joints shall be used. All flanges to be as per IS:6392-1971

or equivalent as agreed. All mating flanges for valves and pumps shall be in compliance with the

equipment. However, the flanged joints shall be only at critical joints. Rest will be all welded

joints.

Live Steam, Exhaust Steam and Boiler Feed Water Piping

a) These shall conform to I.B.R. wherever applicable. The thickness of exhaust and

vapour steam piping shall be minimum 8 mm in case of 300 mm dia to 600 mm

dia and 10 mm thick for pipes above 600 mm dia.

b) In case of bends, flanges shall be provided at least at one end. All steam

expansion bellows shall be of stainless steel tested at 1.5 times the exhaust steam

pressure.

c) Valves shall be provided in each branch line of condenser, reduced pressure

steam lines, water separater, drain, steam trap etc.

d) All delivery line of process fluid and water of centrifugal pumps shall have non

return valves. Water connections to be provided at each station for cleaning.

e) All exhaust steam valves for evaporator and distillation columns shall be right

angle valves with S.S. internals.

4.5 Cooling water preservation

4.5.1 All bearing and oil cooling water to be collected in a suitably designed metallic tank

which should be installed at a suitable place. Two pumps (one as stand by) complete

with motors, starters, etc. should be provided to pump this water into the receiving

funnel of the cooling water of power house turbo sets for which the funnel should

be designed suitably.

4.5.2 Cooling water so collected from power house and other sections should be taken by

gravity to service water sump with bypass arrangement to injection channels.

4.5.3 Necessary pipes & fittings for above are included in the scope of supply of the sellers.

4.6 Supporting Steel Structures.

4.6.1. Material Handling & flow should be gravity flow type

4.6.2 Necessary staging for all the machinery including supporting columns, integral floor

structure, stair cases, railings etc. shall be in supplier scope.

4.6.3 Other machinery except those on floor level shall have its own supporting steel

staging. Pipelines, mill and power house cranes, condensers, flash tanks, cyclones

separators can be supported on building columns. No weight of other machinery or

platform shall be transmitted to building columns.

4.6.4 All operating floors of the distillery shall have mild steel grating flooring. Keeping in

view of safety requirements.

4.6.5 All gangways, passages, staircases, working platform and railings shall be

conveniently placed.

145

4.6.6 A clear working platform of at least 2.0 m width should be provided in working front

of process equipment. In case of other units a clear working platform of at least 1.2

m width to be provided.

4.6.7 All statutory requirements regarding staging platform stair cases, safety devices etc.

should be provided by the sellers during the design stage.

4.6.8 All the stair cases with railings for approach of metallic platforms shall be in sellers

scope. Only the stair cases with railings for approaching the RCC platform/ staging

shall be in the scope of civil contractors. However, this being a turn key project

including civil works. These will be in the scope of sector.

4.7 Material Specifications

a) Gun metal used for bushes and bearings shall conform to IS:318-1965.

b) White metal used for lining of bearings shall conform to IS:25-1966.

c) Phosphorous bronze castings shall conform to IS:28-1975.

d) The drive pinions shall be made of cast steel as per IS:2708- 1973 B, Grade III and gear

wheels as per IS:2708-1973 Grade II.

e) Cast iron flexible couplings shall conform to IS:2693-1964.

f) Glass wool for vessels piping shall conform to IS:3690-1974 type 2. Mineral wool shall

conform to IS:5696-1970. The thickness should be to suit the temperature and diameter

of pipe.

g) Sheet rubber shall conform to type 8 of IS:638-1965. Grades to suit the nature of work.

h) Compressed asbestos fibre shall conform to IS:2712-1971.

i) Cast iron sluice valves shall conform to IS:780-1969.

j) Gun metal valves (not used for live steam) shall be heavy duty and shall conform to

IS:778-2972.

k) Plummer blocks use for roller bearings shall conform to IS:4773- 1968.

l) The slide rails for electric motors, if of grey cast iron conform to grade 15 of IS:210-1962.

The slide rails shall be as IS:2968-1964.

m) Mild steel plates shall conform to IS:2062-1969.

n) Structural steel and mild steel plates conforming to IS:226-1975 or equivalent shall be

used for the fabrication of non process equipment.

o) All brass tubes shall be of 70:30 alloy conforming to alloy Number 1 of IS:407-1966.

4.8 Plant & Equipment

a) All process pumps screened or unscreened shall have S.S bodies with S.S. impellers

and S.S. shafts.

146

b) Test cocks should be provided in condensate outlets of all units individually for

testing water contamination. All the condensate pumps delivery lines should have

50 mm NB connection with a valve to let out the water in the drain, as and when

contamination is defected.

c) All non-return valves shall be ISI marked.

d) All the valves (both gate & globe) should be of rising spindle valves.

e) All the tail pipes of the condensers are to be provided with suitable duck foot bend

at the bottom so as to enable blind the tail pipe during the season/off season for

hydraulic testing of vapour line.

f) All the centrifugal pumps should have stop and non-return valves in the delivery

pipes.

g) Suitable capacity steam traps shall be provided in exhaust steam lines and drain

pipes with valves etc. in case of vapour pipes.

h) Water meters of adequate capacity should be provided as required for metering the

quantity of water consumption wherever required.

i) Sheet metal electrical panels paint should be oven baked.

j) The valves in the Feed Line between the two bodies of the evaporators should be

of globe type only.

k) All motors shall be provided with suitable size and range with separate ampere

meters.

l) All squirrel cage motors beyond 25 BHP shall be provided with automatic star delta

starters.

m) The reducing and de-superheating stations shall be fully automatic.

n) All the cranes shall have box type bridge girders only.

4.9 General

a) The deliveries of materials shall be accompanied with clear detailed packing lists

in triplicate noting therein gross weight of the packages as well as the net weight,

wherever possible. However, in case of brass tubes, net weight must be provided.

b) Good quality jointing shall be used at all flanges joints commensurate with the

pressure as well as the materials to be handled. For high pressure pipeline, only

S.S. spiral bound jointing shall be used.

c) Boiler refractory work : The Sellers have to provide all necessary refractory, both

ordinary and special inclusive of standard and special fire bricks, fire cement, fire

clay, asbestos ropes, asbestos sheets, etc. for boilers chimney and hot air ducts.

The ducting between the boiler and chimney and the entire boiler brick work will

also be the sellers responsibility. Red bricks and port land cement, sand and lime

shall be provided by the purchasers.

d) The Sellers agree that building column and trusses shall not be utilized for lifting

weights of machinery during erection.

147

e) In case any building column, beam etc. is to bear additional loads, the Sellers have

to clearly indicate the same and inform the purchasers well in advance of

stipulated period.

f) All material used in manufacture, fabrication and erection of machinery shall

conform to the specifications laid down in material specifications given earlier.

Where specifications are not given, standard engineering practices shall be

followed.

g) All instruments must have dust, moisture proof casing to avoid failure of these

during operation even in unsatisfactory working conditions. The supplier of

instruments has to provide trouble shooting and inspection manual and training

to the technical staff of the distillery.

h) Each turbo set shall have a separate steam flow meter in its inlet line, preferably

in the vicinity of TSV.

4.10 Key plan of factory building

The key plan for factory buildings and engineering layout of the Distillery equipment shall

be finalized by the sellers and NFCSF within 15 days of signing the agreement. The

following will be considered while finalizing the layout.

4.10.1 The plant shall have a forced feed arrangement for Distillation and gravity flow for

fermentation. Grain handling will be gravity flow as far as possible and judicious.

4.10.2 Suitable provision may be made for a nominal future expansion for expansion in

critical equipment.

4.10.3 Cooling after supply to and return from condensers and coolers shall be through a

common prescribed header in each individual section.

148

ANNEXURE V

ELECTRICALS & INSTRUMENTATION AND AUTOMATION

Statutory Requirements

5.1 Online Mass Flow meters:

a. Depending upon the plant conditions like size, flow rate, specific gravity, viscosity, vendor

shall furnish detailed sizing calculations showing mass flow rate accuracy, pressure drop,

velocities at the operating steps.

b. Weights and measures certification and stamping from regional Weights and Measures

authority shall be provided.

c. Manufacturer shall have facility for weight calibration of mass flow meter in the flow

laboratory as per NIST standards.

5.2 Instrumentation Panel

All the panel mounted instruments which are integral part of the following control and

measurement systems shall be housed in a well designed, fabricated and wired instrumentation

panel.

• Online Mass Flow Meter for process fluid and water

• On line conductivity measurement of condensate water

• Boiler Instrumentation and Automation

• Turbine supervisory system

5.3 DETAILS OF DCS System BASED INTRUMENT CONTROL PANEL:

Various process parameters like Pressure, Temperature, Level, Flow etc. are sensed by the

transmitters. The transmitters will send the proportional signal to the Programmable Logic

Controller (DCS System). These signals are wired to the Input Channels of the DCS System. DCS

System is interfaced with computer through a special data cable. PC will access all the data in the

DCS System and display it in the user-friendly SCADA (Supervisory Control and Data Acquisition)

software. The outputs from the DCS System derived from the control loops are wired to the

respective control valves.

Sr.No Equipment Specification Remarks

1. DCS System Panel As Per Standard Norms 1 No.

Common

2. Operating Station with SCADA

software, 1 no. Printer and 1 no. UPS

As per Standard Norms 1 No. Printer & UPS is

Common for both PCs

Note :

1. For Liquifaction, Fermentation, Distillation and Evaporation sections, indication and control

will be from DCS System panel. For Biomethanation MIMIC panel will be provided.

2. Common PC- DCS System DCS System -SCADA system considered for Fermentation, MPR

Distillation plants has been considered with PC terminals. The PC terminals shall be put in

the same instruments control room.

149

3. Temperature Indications for various fermentors in fermentation section shall be shown on

PC.

4. Common control room (for Instrumentation Panel) for Fermentation, Distillation Sections

being considered near the Fermentation Section.

5. Common room for all MCC panels being considered near Fermentation Section.

ELECTRICAL SPECIFICATIONS

SCOPE OF ELECTRICAL WORK FOR LIQUIFACTION, SIMULTANEOUS FERMENTATION, DISTILLATION,

EVAPORATION AND BIOMETHANATION SECTIONS ALONGWITH AUXILIARIES FOR THESE SECTIONS:

1. MCC’ S will be made from CRCA ( Cold Rolled Cold Annealed ) sheet metal fabrication. MCC will

be non-drawout type, compartmentalized, Non flame proof type with HRC fuse system and

located at non flame proof area.

MCC will be fabricated from 14/16 gauge MS CRCA sheet, floor mounted, suitable for indoor

installation, vermin/dust proof, weatherproof with IP42 degree of protection. Cable entry shall

be from the bottom as a standard feature. Top cable entry may be provided, if required. Each

starter of MCC will consist of : SFU ( Switch fuse unit ) for compartmentalized MCC.

Contactor

Overload Relay for compartmentalized MCC.

ON / Trip indication.

Emergency stop stay – put push button.

Motor rating above 15 KW, Star Delta starter will be provided. For motor rating above 15 KW,

Current Transformer will be provided in Y – phase with ammeter to read the current.

Incomer of MCC will be:

MCCB (Moulded Case Circuit breaker) for rating below 800 Amp.

ACB (Air Circuit breaker) for rating including and above 800 Amp.

2. INTERNAL POWER WIRING

All the power wiring inside MCC panel will be carried out by using copper wire. The sizes will

be as follows:

Motor rating Wire size

For DOL Starter Upto 5.5 KW 2.5 mm2

Upto 7.5 KW 2.5 m m2

Upto 9.3 KW 4.0 m m2

Upto 11.0 KW 6.0 m m2

Upto 15.0 KW 10.0 m m2

Upto 18.5 KW 10.0 m m2

Motor rating Cable size

(supply side)

Cable size

(motor side)

For Star – Delta Starter Upto 18.5 KW 10.0 m m2 4.0 m m2

Upto 22 KW 16.0 m m2 6.0 m m2

150

Upto 30 KW 25.0 m m2 10.0 m m2

Upto 45 KW 50.0 m m2 25.0 m m2

3. EARTHING

Earthing would be done using G.I. pipe rods as per I.S. standards. G.I. conductor earthing will

be done for all electrical equipment and non current carrying metallic structures / tanks. G.I.

conductors will be used for lightning protection, connected directly to separate earth pit.

4. POWER AND CONTROL CABLES

Individual motors will be connected to MCC by 1.1 kV grade, PVC sheathed armoured cables.

Cable sizes for respective motor rating will be as follows :

Motor upto 1.5 kW 1 No. x 3 core x 2.5 m2 Copper

Motor above 1.5 kW & upto 5.5 kW 1 No. x 3 core x 4.0 m m2 Aluminum

Motor above 5.5 KW & upto 11 KW 1 No. x 3 core x 6.0 m m2 Aluminium

Motor 15 KW 1 No. x 3 core x 10.0 m m2 Aluminium

Motor 18.5 KW 2 Nos. x 3 core x 10.0 m m2 Aluminum

Motor above 18.5 KW & upto 26 KW 2 Nos. x 3 core x 16.0 m m2 Aluminum

Motor 30 KW 2 Nos. x 3 core x 25.0 m m2 Aluminum

Motor above 30 KW & upto 45 KW 2 Nos. x 3 core x 25.0 m m2 Aluminum


Motor above 52 KW & upto 75 KW 2 Nos. x 3 core x 50.0 m m2 Aluminum



Control cable for push button station 1 No. x 3 core x 1.5 m m2 Copper

5. PUSH BUTTON STATION :

Push button station will be provided near the motor wherever required with lock and key

system. Flameproof push button station (as per IS 2148) will be provided for flameproof

section and non-flameproof push button station (as per IS 2147) will be provided for non-

flameproof section.

6. CABLE TRAYS

MS painted cable trays will be provided for indoor application. Cables will be buried in

trenches for outdoor cables.

7. ERECTION MATERIAL

Double compression glands will be provided in flameproof section and single compression

glands will be provided in the non-flameproof section.

5.4 Documentation

The following documents shall be sent to the Purchasers' Consultant for approval.

i) Instrumentation hookup diagram.

ii) P & I diagram.

iii) Specification of instruments i.e. Range, make etc.

iv) Orifice plate design calculation data sheet as per BS 1042 for flow meters.

v) Control valve sizing and Cv calculations.

151

vi) Instrument control panel cutout, foundation and panel wiring drawing.

vii) List and specification of erection material.

*Impulse tubing shall be of SS316/304 15 NB Sch 40 pipe with SS isolating and

drain valves.

*Instrument cables from field transmitters to panel shall be 1.5 mm x 2 core Cu conductor

armoured cable.

The following documents shall be submitted in triplicate along with instruments to the end user:

i) Erection drawing and instrumentation calibration and test reports.

ii) Operation and servicing manuals.

5.5 Central data acquisition system

It shall be possible to connect all the data loggers to the centralized PC based data acquisition

system

5.6 Instrumentation Control Rooms

To achieve the desired working performance of various instrumentation measurement and control

system even under extreme conditions like shock, vibrations, humidity, electrical interference

installation of instrumentation panel shall be done in well designed and constructed rooms as per

the standard instrumentation practices.

152

ANNEXURE VI

PERFORMANCE PARAMETERS

6.1 Process plant

6.1.1 Capacity:-

Total Spirit : 30000 LPD (95% v/v)

Wash to RS : RS 28500 LPD (95% v/v)

: IS 1500 LPD

Wash to ENA : ENA 28,500

IS 1500

RS to AA : AA 30000 LPD (99.8% v/v)

6.1.2 Fermentation Efficiency : Min. 90%

6.1.3 Distillation Efficiency

i) Wash to Rectified Spirit/ENA : Min 98.5%

ii) Wash to Ethanol : Min 98.5%

6.1.4 Steam Consumption

i) Wash to ENA : Max. 3.5 kg/BL

ii) Wash to Ethanol : Max. 3.0 kg/BL

6.1.5 Quality of Rectified Sprit : as per clause 6.7

6.1.6 Quality of Ethanol : as per clause 6.8

6.1.7 Quality of ENA : as per clause 6.9

6.1.8 Spent Wash generation : Max. 8 Ltrs/ltr RS

6.2 Multi-effect Evaporator

6.2.1 Steam economy : Min. 4.5

6.2.2 Brix of concentrated Spent Wash: 60-65%

6.2.3 The condensate shall be water clear free from any entrained liquid

6.2.4 The evaporator shall run continuously for a period of minimum 25 days at minimum 60

brix between the cleanings.

6.3 Boiler:

The boiler shall run continuously for minimum 45 days without requirement of cleaning with

following performance parameters:-

a) Capacity MCR 12 TPH

153

b) Peak Generation 110% of MCR for 60 minutes

c) Working pressure 45 kg/cm2 (g)

d) Steam temperature 410o C

e) Steam generation from concentrated

Spent wash at 60 brix at Slop and Bagasse

Ratio of 70:30 shall be 1.7 kg/kg of mixed fuel

f) Boiler efficiency on mixed fuel.

At Slop : Bagassee 70: 30 65% on GCV

(Slop + Bagasse/Rice Husk)

g) The exit fluge gas temperature shall not be more than 190o C

h) Pressure & temperature drop between sugar heater outlet and turbine inlet shall not be

more than 1 kg/cm and 5o C

i) THE ESP/bag filter system shall achieve the norms as per CPCB/UPPCB standards.

6.4 Turbine

a) The turbine shall produce 1 MW power under following parameters;

Inlet Steam parameters : pressure 43 ata

Flow rate 9.70 MT/hr

Inlet Steam Temperature : 400o C


c) Alternator shall sustain 1000 KW continuous power load at 0.9 lag power factor at rated

voltage and 50 cycles

6.5 Power consumption : * Vendor to specify

6.6 Alcohol Concentration in Fermented wash : min. 8.5% v/v

6.7 PRODUCT SPECIFICATION : Rectified Spirit ) (IS-323-1969)

Sr. No. Component Unit Specifications

1. Ethanol @ 15.6 deg.C % v/v 95.0

2. Acidity as Acetic acid Mg/lit (ppm) 20 maximum

3. Esters as Ethyl Acetate Mg/lit (ppm) 110 maximum

4. Aldehydes as Acetaldehyde Mg/lit (ppm) 55 maximum

5. Residue on Evaporation Mg/lit (ppm) 20 maximum

6. Methanol Mg/lit (ppm) 40 maximum

7. Butanol Mg/lit (ppm) 5 maximum

8. Iso - Butanol Mg/lit (ppm) 5 maximum

9. Iso - Pentanol Mg/lit (ppm) 5 maximum

10. N-Propanol & Iso-Propanol Mg/lit (ppm) 80 maximum

11. Copper Mg/lit (ppm) 3 maximum

12. Lead Mg/lit (ppm) 0.5 maximum

13. Furfural Mg/lit (ppm) To pass test

154

6.8 FUEL ETHANOL (Absolute Alcohol) Specifications (IS – 321-1964 )


1. Ethanol @ 15.6 deg.C % v/v 99.8

2. Miscibility with water - Miscible

3. alkalinity - Nil

4. Acidity as Acetic acid Mg/lit 30 maximum

5. Residue on Evaporation % by wt 0.005 maximum

6. Aldehydes as Acetaldehyde Mg/lit 60 maximum

7. Copper Mg/kg 0.1 maximum

8. Methanol Mg/lit 300 maximum

9. Fusel Oil Mg/ 100 ml To pass test

6.9 ENA Specification


1. Ethanol @ 15.6 deg.C % v/v 96 minimum


3. alkalinity - Nil

4. Acidity as Acetic acid Mg/lit 12.5 maximum

5. Residue on Evaporation Mg/lit 20 maximum


7. Esters as Ethyl Acetate Mg/lit 20 maximum

8. Lead as PB - NIL

9. Copper as Cu Mg/kg 2 maximum

10. Methanol PPM 1 maximum

11. Fusel Oil - To pass test

12. Permanganate reaction time At 15o C 55 minimum

13. Furfural - To pass test

14. Organoleptic test for potability 6.5/8 minimum

All other parameters given in the technical specifications of the equipments.

155

ANNEXURE VII

PROFORMA 'A'

PRICES BREAKUP OF VARIOUS EQUIPMENT FOR CASH FLOW ARRANGEMENT AND DELIVERY

SCHEDULE

(This shall be furnished by Sellers in two months of signing the Agreement for Purchaser's planning of

cash mobilizations)

Tentative Format:

S.No. Particulars Rs. In lakhs Delivery

completed by

Capacity

I. FERMENTATION & DISTILLATION

1 Fermentation section equipments

2 Distillation section equipments

3 Molasses tanks

4 Alcohol tanks

5 Dehydration section equipments

6 Instrumentation DCS

7 Control System

II. STEAM GENERATING PLANT

1 Boiler/s pressure parts & allied

2 Boiler mountings & allied

3 Boiler auxiliaries & allied

4 Boiler instruments & allied

5 Boiler feed water tank & allied

6 De-aerator & allied

7 PRDS & allied

8 Miscellaneous

Sub-total

III POWER GENERATION PLANT

1 Back pressure turbo sets & allied

2 Main LT distribution panel & allied

a) Main panels & allied

b) Other panels & allied

c) Cables & allied

d) Others

3 Miscellaneous DG set the auxillaries

Sub-total

IV COOLING WATER

156

1 Evaporators, condenser & allied

2 Allied System

3 Cooling tower system & allied equipment

5 Miscellaneous

Sub-total

Grand total of above five plants is Rs……………. Lakhs (Rupees……………………………….) i.e. the total contract

price mentioned as at section 3.0 of main agreement.

157

ANNEXURE VIII

LIST OF APPROVED SUPPLIERS FOR CRITICAL BOUGHT OUT ITEMS

Boilers KCP/ISGEC/CBL/THERMAX/LUZHOU

Turbo- Alternators* a) Turbine-Ape- Bellis/Teil/Bhel/Siemens (For Single And Multi-Stage

Turbines)/ Kessel/Vbtl/NGF/Kbl

b) Alternator - Jyoti/Bhel / Crompton & Greaves / VA Tech Hydro

India Ltd. (30.11.2000)/ NGF/TD Power System Pvt. Ltd.

Air Blowers/ Vacuum Pumps PPI / TMVT

Twin Lobe Blowers TMVT / PPI / Everest

Plate Heat Exchangers Alfa Laval / Tranter / Funke / Gea

Spiral Heat Exchangers Alfa Laval / Tranter

Centrifugal Pumps- Process Microfinish / SPX -Johnson / KSB / Kirloskar

Centrifugal Pumps - Water Mather & Platt / Kirloskar / KSB

Pumps - Metering S.R. Metering / Cole parmer / Heidelberg Prominent / Milton Roy

Pumps - Molasses SPX -Johnson / Netzsch / Risansi / Roto / Rotomac

Pumps - Hygenic Alfa Laval / Fristam / SPX / Packo

Vacuum Eductor Schutte Koerting (USA) / Mazda

Mist Eliminator Amistco (USA) / Pace Eng. / Shree Wire

Cooling Towers - FRP Mihir /PAHARPUR

PRS & PRDS Forbes Marshall- Arca / Steam line/ Spirex/ Chemtrols

Air Compressors Chicago Pneumatics /INGERSOLLRAND/KIRLOSKAR

Electrical & Instrumentation

Instrumentation - Globe Control

Valves Samson / Forbes Marshall -Arca/ Dembla

Instrumentation - Butterfly

Control Valves Bray/ Metso Automation

Instrumentation - Pneumatic

Actuated Valves Delval/ Bray

Instrumentation - Magnetic

/Vortex/ Mass Flowmeters E&H/ Yokogawa/ Emerson ( Rosemount)

Instrumentation - Transmitters Siemens/ Yokogawa/ Emerson

Instrumentation DCS System Allen Bradley /Siemens / GE Fanuc/ ABB /Honeywell

Instrumentation - DCS Siemens/ Yokogawa/ ABB/ Allen Bradley /Honeywell

158

Weighing Scale - Load cell Nova Weigh/ Sartorius

Electrical Cables Gemscab/ Polycab

Instrumentation - Cables Icon cables / Thermopads/ Polycab/ Gemscab

Electrical Motors Crompton/ Bharat Bijlee/ ABB/ Laxmi

Switchgears Schneider/Siemens/ L&T/ ABB

Manual Valves

Valves - Ball Aqua control /Flowjet valves/ Unison

Valves - Butterfly Delval / Yinhe-China

Valves - Gate/ Globe/NRV

Flowjet valves/ ZG Valves-China, Kaigong Valves- China/ Metflow/

Expert

Valves - Safety Fainger Lasser

159

ANNEXURE IX

INSPECTION PROCEDURE 9 GENERAL

9.1 Whenever there is no particular reference in the agreement about IS/ISO Standards, the

equipments/units should be manufactured/fabricated strictly in accordance with Latest IS/ISO

Standards.

9.2 Inspection at Manufacturer’s workshop prior to dispatch(to be read only those applicable to

distillery equipments / machinery and captive power plant in distillery).

The list of machinery and equipment to be inspected by authorized agency at manufacturer’s

works prior to dispatch is furnished in enclosed Annexure-X.

9.3 The inspection call from OEM/Sub-Vendor should be enclosed with Internal Inspection Report

duly signed by Sub-Vendors authorized person and OEM’s representative.

9.4 During the course of inspection at manufacturer’s workshop, the manufacturer will make

available the following test certificates in respect of raw material for verification.

Material Test Certificate giving chemical composition, physical properties such as ultimate tensile

strength, Elongation %, yield strength, hardness of finished product etc. in respect of steel

forgings, steel castings, boiler drums and tubes, brass tubes, stainless steel tubes steam piping

and valves, components of conveyor chains, enclosed gear boxes and alternator etc.

9.5 At the time of inspection, the manufacturer will provide, free of cost, instruments, measuring

devices such as straight edge, micrometers, DP test chemicals, line dori, verniers, calipers, ‘GO’

and ‘NO GO’ gauges, hardness tester, ultrasonic testing instrument, stroboscope, vibration meter,

noise level measuring instrument, dial gauge, feeler gauge, drift expansion/flattening test facility

for various tubes, breaking load test and hydraulic test facility or any other instrument or test

facility as may be required.

9.6 For Electrical Items, the manufacturer will provide, free of cost, the instruments such as

Secondary Injection Kit, High Voltage Testing Instrument, Megger, Kelvin bridge, Vibration meter,

Stroboscope, Phase sequence tester, Voltmeter, Ammeter, or any other instrument or test facility

as may be required.

- Witnessing ultrasonic testing of drive and driven shafts.

9.7 For Stainless Steel Tubes, Brass tubes and boiler tubes, following inspection shall be carried out

by NFCSF.

(i) Dimensional checking of random samples.

(ii) Witnessing Destructive Testing of sample tubes drawn at random, for tensile strength,

flattening test, flaring test, reverse bend test, elongation test, acid test as per procedure

of IS:13316-1992 for SS tubes, IS 407 for brass tubes and relevant IS/BS code for boiler

tubes.

(iii) Verification of material test certificates furnished by manufacturer.

(iv) Witnessing hydraulic testing of random samples of SS/brass/boiler economizer & super

heater tubes.

(v) For Boiler Tubes Verification of IBR test certificates, IBR stamping and heat numbers

marked on the tubes, hydraulic test certificate.

160

9.8 Manufacturers shall also provide dynamic balancing test certificate for high speed rotating parts,

wherever required.

9.9 The Inspecting Officer of authorized agency shall be within his rights to bring to the notice of the

manufacturer/sellers, any defects and deviations observed from the approved drawings /

agreement specifications / standard engineering practices / relevant Indian / British / DIN / API

codes etc. and the manufacturer / Seller shall be required to rectify such defects and deviations at

their own cost. Such inspection by authorized agency or its nominees shall not absolve the

manufacturer / sellers from their responsibility of supplying the machinery and equipment in

accordance with the terms and conditions of the agreement.

9.10 The OEM/Sub-Vendor shall arrange test motors, gear boxes for witnessing, no load running trial

of their equipment.

161

ANNEXURE X

10.1 PARAMETER FOR INSPECTION AT MANUFACTURER’S WORKS

a) Heat Exchangers, Condensers, reboiler etc. : dimensional check up, hydraulic test, welding

quality and material specifications.

b) Distillation Columns, Plates & Caps and : - do

other internals.

c) D.C. MOTOR DRIVES

(i) For D.C. Motors.

- Witnessing measurement of resistances and insulation values for main and field windings:

Witnessing H.V. test.

- Witnessing no load trial and full load trial for relevant standards as described in IS 4722

and BS:5000 for temperature rise of windings.

- Witnessing measurement of vibrations as per IS 12075 during running trial.

- Scrutiny of test certificate for dynamic balancing and ultrasonic testing of rotor shaft.

NOTE : Type test shall also be witnessed in respect of any new size or design of manufacture of

DC motor.

(ii) For Thyrister and Control Panels:

- Testing of thyrister Panel for temperature rise as per relevant class of duty.

- Checking of functioning of various protection devices and relays.

(a) AC Motor

Testing procedure with control panel as prescribed in the latest IS code.

(b) Hydraulic drives for Mills

Procedure to be finalized in consultation with manufacturers.

10.2 Enclosed Transmission Gear Boxes

- Checking up of dimensions, handing and reduction ratio,

- Witnessing the no load running trial at full input speed of each gear box fitted with forced

lubrication system at partial loading by damping.

- Open Inspection:

- Checking up of tooth contact and blue impressions.

- Measurement of back lash, tooth contact area, hardness of shaft and gear wheel and

pinion, oil circulation system and nozzle location etc.

- Teeth surface finish checking – visually.

162

- Verification of material composition certificate, ultrasonic test and dynamic balancing

certificate stress relieving & physical test report, for gears/pinions/shafts.

- Verification of Service Factor, H.P. rating calculations ,and

Pressure Lubrication System having 2 pumps, 2 motors,

a) coolers, 2 micro filters etc.

- Routine test certificate of gearboxes.

10.3 BOILER

10.3.1 Pressure Parts :

- Dimensional checking of drum, wall thickness, tube hole sizes (with go-no-go gauge),

drum internals.

- Verification of material composition certificate for drum, tubes, super heater and

economiser elements and tube holes size in drum, stress relieving certificate for drum,

header, etc.

- Hydraulic test of headers and economiser coil and super heater coil etc.

- Witnessing destructive testing of random selected sample of boiler tubes as per para 1.9,

and checking of tube thickness, o.d.,. and IBR stamping verification.

10.3.2 D.C. / A.C. variable frequency Motor Drives for ID/FD fans

Inspection and testing as per procedure described in para 2.1.7 (b) in case D.C. motors and as per

relevant IS code in case of A.C. motors.

10.3.3 ID/FD/SA Fans:

- Verification of impeller curvature, wearpad for ID, test certificates for dynamic balancing

of impeller of ID, FD, SA fan etc. and sizes of plate s thickness etc.

- Verification of calculations for capacity and head of fans.

- Dimensional verification as per approved drawing.

-

- Witnessing measurement of free air delivery/capacity.

- Witnessing ultrasonic testing of shafts of fans.

- MTC for shaft, characteristic curves for fan performance etc.

10.3.4 Furnace Grate Assembly

- Dimensions of assembled frame sizes. etc.

- Operation of grate bar movement & traveling grate movement by fitting of auxiliary drive.

- Checking of grate bar hole details and hardness and MTC

10.3.5 Oil firing equipment assembly

- Running trial of the system.

- MTC, RTC and hydraulic testing certificate for individual equipment.

10.6 HEAT EXCHANGES

163

- Verification of tube plate thickness, door thickness and door straightness etc.

Measurement of tube plate holes size checking by go and no-go gauge, no. of holes per

pass, no. of passes, lay out of passes on top and bottom covers, condensate outlet

connection, noxious gas connection, drains, airvent connection, checking of door-

tightening arrangement with T-bolt/I bolt with individual pin arrangement,

Steam/Vapour entry connections , ligament, welding quality, distance between tube

plates and alignment, variation pitch of holes, witnessing hydraulic testing of steam,

vapour and double beat valve etc.

- Condensate outlet connection, noxious gases connection, drains/air vent connections,

checking of steam/vapour connections.

- For plate type heaters, measurement of thickness of plates, size, gasket and hydraulic

testing, scrutiny of material test certificate for S.S.

- Tube plate holes to be finished by reaming.

- Inspection and testing of S.S./Brass tubes shall be as per para 1.9.

10.7 Air Compressors and Vacuum Pumps

- Dimensional checking

- Witnessing measurement of free air delivery with nozzle test, measurement of power

consumption as described in BS: 1571 part II.

- Checking pressure setting for valves, auto cut -off, bearing temps, cooling system

checking.

- Verification of hydraulic test certificate and material test certificate.

10.8 Evaporators

- Verification of dimensions of calandria, body, catchall, tube plate thickness, holes etc.,

measurement of tube holes with go and no go gauge, alignment and distance between

tube plates, ligament and pitch for tube holes, welding quality, witnessing hydraulic

testing of steam and vapour valves etc.

- Checking the Layout of holes in the tube plate and its finish by Reaming, condensate

outlet connections, noxious gases outlet connection, vapour inlet sizes, ovality of

calandria, if any, tube plate straightness and tie rod fixing.

- Checking of saveall construction & plate thickness & curvature of vanes etc.

- Inspection and testing of S.S./Brass tubes shall be as per para 1.9

10.9 CONDENSING AND COOLING SYSTEM

10.9.1 Dimensional checking for condenser and ejector and material of construction with MTC.

10.9.2 Witnessing of hydraulic testing of condenser, ejector and tail pipe at 2 kg/cm2 g, nozzle plate

details, nozzle convergent angle and distance.

164

10.9.3 Nozzle details of condenser/ejector.

10.10 Cooling Tower

- Verification of service factor for gear boxes.

- Verification of capacity of fans

- Dimensional checking of fans

- Witnessing of no load running trial of fans

- Measurement of vibration noise level capacity of fans.

- Scrutiny of material test certificate for gear box & blades.

10.11 PRESSURE REDUCING VALVES, EXHAUST AND VAPOUR PIPING

(i) PRDS Station

- Checking up of pressure reducing valves, bypass valves,

- Pneumatic control checking

- Desuper heater checking and water spray trial

- Hydraulic testing of valves and vessels.

10.12 Exhaust piping and vapour piping and valves more than 400 MM, NB size.

- Verification of dimensions, thickness, welding quality.

- Checking of valves for its components and witnessing hydraulic testing at 6 kg/cm2.

- Verification of general arrangement drawing of exhaust/vapour piping.

10.13 POWER TURBINES AND ELECTRICALS

10.13.1 Turbogear Unit with its Base frame

10.13.2 Witnessing the no load running trial for each power turbine fitted with its gear box, governor and

forced lubrication system and checking up of functioning of protective devices.

10.13.3 Measurement of vibrations – Amplitude, Velocity, Frequency, Acceleration, Noise Level as per

latest standards.

10.13.4 Checking oil cooler for its material and witnessing of hydraulic testing.

10.13.5 Verification of residual imbalance as per latest standards.

10.13.6 Verification of test certificates for hydraulic testing of casings, rotor material test certificates,

balancing certificate of rotor, blade surface crack and verification of Heat nos., Sl. No. of rotor,

casing and turbine/test etc.

165

10.13.7 Checking up of protective devices functioning while running at no load, rated speed such as Over

Speed Trip, Low Lub-Oil Pressure, High Exhaust Pressure, Aux. Pump Cut Off/On etc.

10.13.8 Checking blade construction and sizes as per data sheet.

10.13.9 Open inspection of turbine and gear box – to examine condition of rotor, bearings, tooth contact

of gears, back lash, hardness of gear, verification of service factor from catalogue and calculation

with relevant standards, thrust clearance, clearance between moving and stationery blades,

bearing clearance, trueness of rotor disc face.

10.13.10 verification of Characteristic Curve for Steam Consumption versus Load.

10.13.11 Verification of Turbine Correction Factor Chart for variation of pressure, temperature for inlet

steam and exhaust steam in relation to the Design Parameters.

10.13.12 Open inspection of power turbine, rotor, gear box, bearings, checking up of tooth contact, back

lash, bearings, etc.

10.13.13 Verification of HP rating calculations for gear box.

10.14 Alternator for T.G. set

10.14.1 Witnessing tests as described in latest IS 4722 such as insulation test and measurement of

resistances of main field, main windings, exciter armature, and exciter field.

10.14.2 Witnessing of open circuit test, short circuit test, overload test and H.V. test as per IS-4722.

10.14.3 Verification of test certificates for ultrasonic testing and dynamic balancing of rotor.

10.14.4 Phase sequence checking and verification of direction of rotation.

10.14.5 Functional testing of AVR with alternator and regulation test, over voltage relay functional testing,

on both AVR which are independent.

10.14.6 Vibration measurement as per IS 12075 and sound level measurement during no load running

trial of the alternator.

10.14.7 Shaft current measurement.

10.15 ELECRICALS

10.15.1 Alternator Control & Excitation Panels for TG sets, MCC, Main distribution panel, Bus bar turnking,

Bus coupler panel, APFC Panel, Control panel for DG set, Control panels for centrifugal machines.

10.15.2 Verification of dimensions and makes of different components.

10.15.3 Testing of simulation of various protective devices in each panel.

10.15.4 H.V. and insulation test of each panel assembly, each MCC assembly and bus bar trunking

assembly.

10.15.5 No load sequence operation test of each panel assembly.

166

10.15.6 Verification of single line diagram of electrical distribution system as well as size of bus bars and

cables and quantity of power factor improving capacitors.

NOTE :Type test as per IS 4722 shall also be witnessed in respect of any new size or sign or

manufacturer of alternator.

10.16 POWER HOUSE CRANE.

- As per standard practice and factory act of testing for manually operated cranes.

10.17 H.P. STEAM PIPING

10.17.1 Distribution Header

10.17.2 Witnessing of the Hydraulic Testing of Header.

10.17.3 Dimensional checking

10.17.4 Verification or material test certificate, IBR approval.

10.18 H.P. Piping

10.18.1 Checking up Pressure Drop Calculations, Pipe Sizes with reference to Flow and Velocity and

general arrangement drawing.

10.18.2 Checking flexibility analysis, Scrutiny of material Test Certificate for the H.P. Piping.

10.18.3 Checking and hydraulic testing of pipes and manipulation as per approved drawing.

10.18.4 Checking of IBR stamping of pipings and flanges.

10.19 Steam Separators

10.19.1 Material test certificate verification

10.19.2 Dimension at check

10.19.3 Witnessing of hydraulic testing

10.20 Valves covered by IBR (covering over and above 100 mm size, 20 kg/cm2 pressure)

10.20.1 Dimensional checking

10.20.2 Witnessing hydraulic testing of sample drawn at random in each size.

10.20.3 Scrutiny of test certificate given by manufacturer and C.I.B.

10.20.4 IBR – stamping etc.

10.21 MISCELLANEOUS

10.21.1 All C.I. Valves above 150 mm NB, all C.I. Pipes, Tees, Bend etc.

10.21.2 Checking up of dimensions, internals and scrutiny of test certificate for S.S.

components.

10.21.3 Witnessing hydraulic testing of valves and pipes selected at random.

167

ANEXURE XI

SCHEDULE OF SUBMISSION OF DRAWINGS, MANUALS & OTHER DOCUMENTS

11.1 Submission of drawings

11.1.1 Finalization of tentative layout (within 20 days from the date of signing of the agreement)

showing the provision for future equipment required of ultimate capacity, in consultation with

authorized agency.

11.1.2 Within 30 days from the date of signing of the agreement, 2 copies of the general layout of the

factory building showing the positions of the equipment and connecting channels if any, etc. for

the approval of the Purchaser/authorized agency. In the general layout, the Sellers shall also

show the span, center to center distance of column, height of the trusses of the main factory

buildings, span of the power house crane together with their maximum wheel load etc. The

Purchaser/ authorized agency shall unless they have any objection approve the same in writing

or indicate the corrections (required to be incorporated by sellers) subject to which the drawings

can be deemed as approved so that the purchaser can go ahead further to save time. The sellers

shall however incorporate the required correction and submit 6 copies of general layout for final

approval and records.

11.1.3 Within 15 days from the date of receipt of approval of general layout of the factory building as in

1.1 above, 2 copies of the engineering layout of the plant and machinery for the approval of the

Purchaser/ authorized agency. The Purchaser/ authorized agency shall unless they have any

objection, approve this layout in writing and dispatch it with their approval/comments (by which

the drawings can be deemed as approved – for saving time for execution) to the sellers within 10

days of its receipt. Sellers shall incorporate the required correction (if any) and submit 6 copies of

engineering layout for final approval and records.

11.1.4 Within 10 days from the date of approval of engineering layout as above, 2 copies of the detailed

process flow diagram of the Distillery plant for approval by the Purchaser/ authorized agency.

The Purchaser/ authorized agency shall unless they have objection approve the same in writing

and despatch their approval/comments to the Sellers within 15 days of its receipt. If correction is

sought by Purchaser/ authorized agency the Sellers shall incorporate the same and submit 6

copies of detailed process flow diagram for the final approval and implementation.

11.1.5 Within one week of finalization of engineering layout the Sellers shall, in consultation with

Purchaser, authorized agency, Architect and Civil Contractor of Purchaser, indicate the dates in

the proforma given below so as to commission the plant and machinery by the stipulated date

i.e. …………………….

S.No. Description Drawing &

details to be

received from

the Sellers

Completion of

designing of

foundations by

the Architect &

submission to

Sellers for

comments and

approval

Completion

date of

foundation by

civil contractor

for starting the

erection work

Date of start

and

completion of

supervision of

erection by the

Sellers

1 2 3 4 5 6

a) Boiler/s pressure parts

b) Boiler auxiliaries

c) Water treatment plant(s) and storage tank(s)

168

d) Chimney (Duct opening only)

e) Boiler house shed .

a) Foundations for columns

b) Erection of trusses, alignment & grouting

c) Roofing

d) Side cladding

e) Walling if any

f) Stair cases

f) Grain handling plant & Silos.

g) Grain preparation plant and liquefaction plant

h) Fermentation and Distillation plant.



c) Roofing

d) Side cladding

e) Walling if any

f) Stair cases

i) Boiler Chimney .

j) Turbo-alternator set/s

k) Ear thing and lighting yard

l) Power house shed .



c) Roofing

d) Side cladding

e) Walling if any

f) Stair cases

m) Biomethanation plant Lagoons .

n) Bio-composting plant

o) Electricals including trenches

p) Cooling towers .

q) Cooling tower basin details

(r) cooling tower supports foundations.

11.1.6 Progressively and in proper sequence, within 3 months of the date of signing this Agreement, 2

copies of the following shall be submitted to authorized agency for their approval. Authorized

agency shall return the drawings within 2 weeks with due comments/approval. Sellers shall

incorporate the correction, if suggested by authorized agency, and submit 6 sets of drawings for

final approval and implementation

a) Layout of the pipelines, including live and exhaust steam lines, vapour pipelines, process

pipe details, cold and hot water lines and single line diagram for electric power

installation showing all the details etc.

b) Drawings of the staging for the plant and machinery along with a stability certificate

from a Chartered Structural Engineer.

169

11.1.7 Progressively within 4 months from the date of signing of the Agreement, 6 copies of all general

arrangement drawings and instruction manuals as may be required for running and maintenance

of the plant and machinery, pipelines, electrical installation etc. except that in case of imported

machines all drawings and instruction manuals in respect thereof, shall wherever necessary for

running and maintenance of the plant and machinery be submitted at the time of delivery.

11.1.8 In all cases where provision exists for approval of the drawings, by diagrams of layouts, by

Purchasers one copy of the said drawings, diagrams or layout shall be returned to the Sellers with

the comments/approval in writing thereon by the Purchasers within the time provided therefore.

While drawings are required to be resubmitted for approval, 6 copies of the revised drawings

shall be submitted to the purchaser/ authorized agency by the sellers within 3 weeks of the

receipt of the latter's' comments.

11.1.9 Purchaser/ authorized agency shall have the right to suggest minor modifications to be made in

the drawings, diagrams or layout as in their opinion may appear necessary for more efficient

functioning of the plant and machinery and as may be mutually agreed upon by the Sellers and

Purchasers.

11.1.10 The drawings to be furnished by sellers for constructing the civil foundation should indicate the

load data considered viz. additional load of future equipment wherever mentioned in Section 10

and Annexures-I & II.

11.1.11 Mistakes in drawings

The Sellers shall be responsible for and shall pay for any alternations of the plant and machinery

due to any discrepancies of errors or omissions in the drawings or other particulars supplied by

them whether such drawings or particulars have been approved by the Purchasers or not.

11.1.12 Manuals and other drawings

The sellers shall submit the following information, progressively within 4 months of signing the

agreement. (this information shall also be filled in the proforma mentioned under 9.1.5 above)

11.1.12.1 6 (six) sets of civil scope design data and necessary information in respect of

all civil and structural engineering work including cable trenches, drains etc., to be carried out by

the Purchaser. Design data should contain enough information on static load and other design

data required for detailed calculations and designs for all plant buildings, structures, misc. works

etc.

11.1.12.2 6 (six) sets of plans for equipment layout drawings showing all the details of the relevant

location and space requirement of each item of plant and equipment.

11.1.12.3 6 (six) copies of flow sheets, showing the details of the flows pertaining to

raw-materials, utilities and other inputs, items of machinery and equipments etc.

11.1.12.4 6 (six) copies of the plant operation and maintenance manuals containing specifications and

detailed working guidance for each item of equipment, maintenance procedures, specifications of

lubricants (of at least 4 prominent National lubricant oil manufacturers) recommended for all

machinery and equipment to enable the Purchaser to arrange for the procurement of the same.

11.1.12.5 6 (six) copies of the manuals of instructions for care and safe custody of plant and equipment at

site and for their erection prior to the despatch of the plant and equipment.

11.1.12.6 Such other information, explanation and advises as may be requested from time to time by the

Purchasers/ authorized agency with regard to the installation, erection start-up and operation of

the plant for and upto a period of 2 (two) years after commissioning.

170

11.1.12.7 3 months before commissioning of the plant & machinery the seller shall furnish to the

Purchasers the following:

a) 3 sets of list of all Ball/Roller bearings fitted in the Distillery Plant indicating bearing

numbers, make and place of use etc.

b) 3 sets of list of all electric motors installed in the Distillery plant (equipment wise stating

motor type, HP & rpm etc.)

c) 3 sets of list of all reduction gear boxes installed in the plant indicating the place of use,

gear box type, ratio, hp rating and service factor etc.

d) 3 sets of list of all pumps installed in the plant indicating the type of pump, duty,

discharge & total head etc.

e) 3 sets of list of all coupling bushes, oil seals etc. fitted in the plant indicating the place of

use, type & sizes etc.

171

ANNEXURE-XII

PERFORMANCE CERTIFICATE

This is to certify that M/s ____________________________________________ have supplied, erected

and commissioned plant and machinery having Distillation capacity 30 KLPD of ENA with Anhydrous

Ethanol Distillery Plant on Turn Key basis commissioned on date ________ and following performance

have been executed for last these years.

1 Process plant

1.1 Capacity:-

Total Spirit : 30000 LPD (95% v/v)

Wash to RS : RS 28500 LPD (95% v/v)

: IS 1500 LPD

Wash to ENA : ENA 28,500

IS 1500

RS to AA : AA 30000 LPD (99.8% v/v)

1.2 Fermentation Efficiency : Min. 90%

1.3 Distillation Efficiency

i) Wash to Rectified Spirit/ENA : Min 98.5%

ii) Wash to Ethanol : Min 98.5%

1.4 Steam Consumption

i) Wash to ENA : Max. 3.5 kg/BL

ii) Wash to Ethanol : Max. 3.0 kg/BL

1.5 Quality of Rectified Sprit : as per clause 7

1.6 Quality of Ethanol : as per clause 8

1.7 Quality of ENA : as per clause 9

1.8 Spent Wash generation : Max. 8 Ltrs/ltr RS

2 Multi-effect Evaporator

2.1 Steam economy : Min. 4.5

2.2 Brix of concentrated Spent Wash: 60-65%

2.3 The condensate shall be water clear free from any entrained liquid

2.4 The evaporator shall run continuously for a period of minimum 25 days at minimum 60

brix between the cleanings.

172

3 Boiler:

The boiler shall run continuously for minimum 45 days without requirement of cleaning with

following performance parameters:-

a) Capacity MCR 12 TPH

b) Peak Generation 110% of MCR for 60 minutes

c) Working pressure 45 kg/cm2 (g)

d) Steam temperature 410o C

e) Steam generation from concentrated

Spent wash at 60 brix at Slop and Bagasse

Ratio of 70:30 shall be 1.7 kg/kg of mixed fuel

f) Boiler efficiency on mixed fuel.

At Slop : Bagassee 70: 30 65% on GCV

(Slop + Bagasse/Rice Husk)

j) The exit fluge gas temperature shall not be more than 190o C

k) Pressure & temperature drop between sugar heater outlet and turbine inlet shall not be

more than 1 kg/cm and 5o C

l) THE ESP/bag filter system shall achieve the norms as per CPCB/UPPCB standards.

4 Turbine

a) The turbine shall produce 1 MW power under following parameters;

Inlet Steam parameters : pressure 43 ata

Flow rate 9.70 MT/hr

Inlet Steam Temperature : 400o C


d) Alternator shall sustain 1000 KW continuous power load at 0.9 lag power factor at rated

voltage and 50 cycles

5 Power consumption : * Vendor to specify

6 Alcohol Concentration in Fermented wash : min. 8.5% v/v

7 PRODUCT SPECIFICATION : Rectified Spirit ) (IS-323-1969)


1. Ethanol @ 15.6 deg.C % v/v 95.0

2. Acidity as Acetic acid Mg/lit (ppm) 20 maximum

3. Esters as Ethyl Acetate Mg/lit (ppm) 110 maximum

4. Aldehydes as Acetaldehyde Mg/lit (ppm) 55 maximum

5. Residue on Evaporation Mg/lit (ppm) 20 maximum

6. Methanol Mg/lit (ppm) 40 maximum

7. Butanol Mg/lit (ppm) 5 maximum

8. Iso - Butanol Mg/lit (ppm) 5 maximum

9. Iso - Pentanol Mg/lit (ppm) 5 maximum

173

10. N-Propanol & Iso-Propanol Mg/lit (ppm) 80 maximum

11. Copper Mg/lit (ppm) 3 maximum

12. Lead Mg/lit (ppm) 0.5 maximum

13. Furfural Mg/lit (ppm) To pass test

8 FUEL ETHANOL (Absolute Alcohol) Specifications (IS – 321-1964 )


1. Ethanol @ 15.6 deg.C % v/v 99.8


3. alkalinity - Nil

4. Acidity as Acetic acid Mg/lit 30 maximum

5. Residue on Evaporation % by wt 0.005 maximum


7. Copper Mg/kg 0.1 maximum

8. Methanol Mg/lit 300 maximum

9. Fusel Oil Mg/ 100 ml To pass test

9 ENA Specification


1. Ethanol @ 15.6 deg.C % v/v 96 minimum


3. alkalinity - Nil

4. Acidity as Acetic acid Mg/lit 12.5 maximum

5. Residue on Evaporation Mg/lit 20 maximum


7. Esters as Ethyl Acetate Mg/lit 20 maximum

8. Lead as PB - NIL

9. Copper as Cu Mg/kg 2 maximum

10. Methanol PPM 1 maximum

11. Fusel Oil - To pass test

12. Permanganate reaction time At 15o C 55 minimum

13. Furfural - To pass test

14. Organoleptic test for potability 6.5/8 minimum

This is to certify that the performance of the plant and machinery working in general is

satisfactory.

174

ANNEXURE-XIII

DRAFT OF BANK GUARANTEE AGAINST FIRST & SECOND ADVANCE PAYMENTS

Bank Guarantee No.___________

THIS GUARANTEE MADE THIS______day of Two thousand & Fifteen, by the ________________________

Bank, having its branch office at __________ (hereinafter called ‘The Guarantor’ which expression shall,

unless repugnant to the context or contrary to the meaning thereof, include its successors and assignees)

of the one part in favour of The Uttar Pradesh Coop. Sugar Factories Federation Ltd., Lucknow on behalf

of The Kisan Sahakari Chini Mills Ltd., Sathiaon ,Distt. Azamgarh, Uttar Pradesh – 276 403 hereinafter

called ‘The Purchaser’ which expression shall, unless repugnant to the context or contrary to the meaning

thereof include its successors and assignees) of the other part.

WHEREAS M/s .........................., a company registered under the Indian Companies Act,1956 having its

registered office at .......................... and chief place of business at ........................... (hereinafter called

‘The Seller’ which expression shall unless repugnant to the subject or context include their legal

representatives, administrator, successors or permitted assignees) has entered into with the Purchaser an

Agreement dated _______ (hereinafter called the said Agreement) to Supply, erection and commissioning

(including design, preparation of engineering layout, manufacturing, procurement of bought out items,

construction of civil foundation of equipments, factory and non-factory buildings with all necessary infra

structure, landscaping etc.) of 30 KL per day capacity molasses based distillery for production of 30 KLPD

ENA and 30 KLPD anhydrous ethanol plant on EPC basis and to operate the plant for 24 months from the

date of commercial production.

(hereinafter referred to as “the said Machinery and Equipment”) for the Purchaser’s new distillery plant

to be set up at Sathiaon, Distt. Azamgarh, Uttar Pradesh in accordance with the terms and conditions

therein contained.

AND WHEREAS under clause 16.1(i)/16.1(ii) of the said Agreement, the Purchaser is required to pay to the

Seller against the security of a Bank Guarantee an advance payment of Rs............... lakhs (Rupees

..........................only) representing 10% (Ten per cent ) of portion of Ex-Works Price mentioned at clause

no. 3.1.1 (a) as first/second advance payment for the purpose of procurement of materials/equipment

for the said Machinery and Equipment and such guarantee to be valid till the full advance amount is

adjusted against the Ex-Works price of the actual deliveries as provided in price break-up (Annexure-VI of

the agreement) of Machinery and Equipment supplied to site.

AND WHEREAS before advance payment as aforesaid is made the Guarantor has at the request of the

Seller agreed to give a guarantee as hereinafter contained.

NOW THIS DEED WITNESSES AS FOLLOWS:

(a) In consideration of the premises the Guarantor hereby undertakes to pay the Purchaser

within thirty days of demand and without demur such a sum not exceeding Rs................

lakhs (Rupees .......................................only) as the Purchaser may demand representing

10% (Ten per cent) of the Ex-works Price and cost of foundations and buildings and if the

Guarantor fails to pay the sum within the said period, the Guarantor will also pay, on the

sum demanded, interest at the bank lending rate then prevailing reckoned from the date

of demand till the date of payment. Provided that the liability of the Guarantor hereunder

shall be adjusted and reduced with the progress of delivery of Machinery and Equipment

supplied by the Seller and to the extent adjustment shown in Seller’s invoices upto that

time as per clause 16.0 and its sub-clauses of the said Agreement.

175

(b) The Guarantor shall pay to the Purchaser on demand the sum under Clause 1 above

without demur and without requiring the Purchaser to invoke any legal remedy that may

be available to them, it being understood and agreed, FIRSTLY that the Purchaser shall be

the sole judge of and as to whether the Purchaser shall be the sole judge of and as to

whether the Seller have committed breach of any of the terms and conditions of the said

agreement and SECONDLY that the right of the Purchaser to recover from the Guarantor

any amount due to the Purchaser shall not be affected or suspended by reasons of the

fact that any dispute or disputes have been raised by the Seller with regard to their

liability or that proceedings are pending before any Tribunal, Arbitrator(s) or Court with

regard thereto or in connection therewith, and THIRDLY that the Guarantor shall

immediately pay the aforesaid guaranteed amount to the Purchaser on demand and it

shall not be open to the Guarantor to know the reasons of or to investigate or to go into

the merits of the demand or to question or to challenge the demand or to know any fact

affecting the demand and LASTLY that it shall not be open to the Guarantor to require

proof of the liability of the Seller to pay the amount before paying the aforesaid

guaranteed amount to the Purchaser.

(c) This Guarantee shall come into force from the date hereof and shall remain valid till 30

days after the full advance amount is adjusted under clause 16.0 & its sub-clauses of the

said agreement, which according to the terms and conditions of the said Agreement is

stipulated to be adjusted by proportionate10% (ten per cent ) of the Ex-works Price

mentioned at clause 3.1.1 (a) of the said agreement of the sellers for effected actual

deliveries of the Machinery and Equipment at site, but if the actual deliveries as aforesaid

have not been completed by the Seller within the said period for any reason whatsoever,

the Guarantor hereby undertakes that the Seller shall furnish a fresh or renewed

guarantee on the same proforma for such further period as the Purchaser may intimate

failing which the Guarantor shall pay to the Purchaser a sum or sums not exceeding

Rs..............lakhs (Rupees .....................................only)or the residual amount of balance

advance left after proportionate adjustment in accordance with clause 1 above, as the

Purchaser may demand.

(d) This guarantee is in addition to and not in substitution for any other guarantee executed

by the Guarantor in favour of the Purchaser on behalf of the Seller.

(e) The Seller and the Purchaser will be at liberty to vary and modify the terms and

conditions of the said Agreement without affecting this guarantee, notice of which

modifications to the Guarantor is hereby waived and the same shall be deemed to have

been done with the assent of the Guarantor.

(f) This Guarantee shall not be affected by any change in the constitution of the Guarantor or

of the Seller nor shall the guarantee be affected by the change in the constitution of the

Purchaser or by amalgamation or absorption with any other body corporate and this

guarantee will be available to or enforceable by such body corporate.

(g) This guarantee is irrevocable except with the written consent of the Purchaser.

(h) The neglect or forbearance of the Purchaser in enforcing any payment of moneys, the

payment whereas is intended to be hereby secured or the giving of time by the Purchaser

for the payment thereof shall in no way release the Guarantor from its liability under this

guarantee.

176

(i) The invocation of this guarantee shall be by a letter signed by the Purchaser and

countersigned by the Managing Director, Uttar Pradesh Coop. Sugar Factories Federation

Ltd., Lucknow and notifying/declaring the amount of advance remaining unadjusted and

payable to the purchaser.

(j) Notwithstanding anything stated hereinbefore the liability of the Guarantor under this

guarantee is restricted to Rs..................... lakhs (Rupees ...............................only). This

guarantee shall remain in force upto ………….. Unless a demand or action under this

guarantee is filed against the Guarantor in writing within three months from the date of

expiry i.e. on or before ………….. all rights of the Purchaser under this guarantee shall be

forfeited and the Guarantor shall be released and discharged from all liabilities

hereunder.

IN WITNESS WHEREOF ________________________ for and on behalf of the Guarantor have signed this

deed on the day and year above written.

Witnesses: For and on behalf of the Guarantor

177

ANNEXURE-XIV

DRAFT OF BANK GUARANTEE FOR TIMELY DELIVERY (TO BE SUBMITTED WITHIN 30 DAYS OF RECEVING OF THE 2ND ADVANCE)


Managing director

THIS GUARANTEE MADE THIS_________ day of __________,Two thousand Fifteen, by the

___________________ Bank, having its branch office at ______________ (hereinafter called ‘The

Guarantor’ which expression shall, unless repugnant to the context or contrary to the meaning thereof,

include its successors and assignees) of the one part in favour of The Kisan Sahakari Chini Mills Ltd.,

Sathiaon , Distt. Azamgarh, Uttar Pradesh – 276 403 having its registered office at Lucknow, in Uttar

Pradesh State, hereinafter called ‘The Purchaser’ which expression shall unless repugnant to the context

or contrary to the meaning thereof include its successors and assignees )of the other part.

WHEREAS M/s.......................a company registered under the Indian Companies Act, .......... having its

registered office at ...................................................... and chief place of business at

......................................................... (hereinafter called ‘The Seller’ which expression shall unless

repugnant to the subject or context include their legal representatives, administrator, successors or

permitted assignees) has entered into with the Purchaser an Agreement dated _______ (hereinafter

called the said Agreement) to Supply, erection and commissioning (including design, preparation of


equipments, factory and non-factory buildings with all necessary infra structure, landscaping etc.) of 30 KL

per day capacity molasses based distillery for production of 30 KLPD ENA and 30 KLPD anhydrous ethanol

plant on EPC basis and to operate the plant for 24 months from the date of commercial production at The

Kisan Sahkari Chini Mills Ltd., Sathiaon, Distt. Azamgarh, Uttar Pradesh.( hereinafter referred to as “the

said Machinery and Equipment”) for the Purchaser’s proposed new sugar plant at Sathiaon, Distt.

Azamgarh, Uttar Pradesh in accordance with the terms and conditions therein contained.

AND WHEREAS under clause 16.1(iii) of the said Agreement, the Seller are required to furnish to the

Purchaser a Bank Guarantee in respect of timely delivery of the said Machinery and Equipment and

construction of foundations and buidings as provided in clause 16.1(iii) of the said Agreement for the sum

of Rs............... lakhs (Rupees ................................... only) being 5% (Five per cent) of the total contract

price mentioned at section 3.1.2 such guarantee to be valid till 30 days after the scheduled date of

commissioning of the Machinery and Equipment.

AND WHEREAS at the request of the Seller, the Purchaser has agreed to accept a Guarantee from the

Guarantor being these presents to secure such obligations on conditions expressly that the Guarantor

shall on demand and without demur pay the aforesaid guaranteed amount to the Purchaser.

AND WHEREAS the Guarantor has at the request of the Seller agreed to give the guarantee as hereinafter

appearing.


A) In consideration of the premises the Guarantor hereby undertakes to pay the Purchaser within

thirty days of demand and without demur such a sum not exceeding Rs._______________/-

(Rupees _____________________ only) representing 5% (Five per cent) of the Total Contract

178

Price (as given at clause 3.1.2) as the Purchaser may demand, and if the Guarantor fails to pay

the sum within the said period the Guarantor will also pay, on the sum demanded, interest at the

bank lending rate then prevailing reckoned from the date of demand.

B) The Guarantor shall pay to the Purchaser on demand the sum under clause 1 above without

demur and without requiring the Purchaser to invoke any legal remedy that may be available to

them, if being understood and agreed, FIRSTLY that the Purchaser shall be the sole judge of and

as to whether the Seller have committed breach/or breaches, of any of the terms and conditions

of the said Agreement and SECONDLY that the right of the Purchaser to recover from the

Guarantor any amount due to the Purchaser shall not be affected or suspended by reasons of the

fact that any dispute or disputes have been raised by the Seller with regard to their liability or

that proceedings are pending before any Tribunal/Arbitrator(s) or Court with regard thereto or in

connection therewith, and THIRDLY that the Guarantor shall immediately pay the aforesaid

guaranteed amount to the Purchaser on demand and it shall not be open to the Guarantor to

know the reasons of or to investigate or to go into the merits of the demand or to question or to

challenge the demand or to know any fact affecting the demand and LASTLY that it shall not be

open to the Guarantor to require proof of the liability of the Seller to pay the amount before

paying the aforesaid guaranteed amount ato the Purchaser.

C) This guarantee is in addition to and not in substitution for any other guarantee executed by the

Guarantor in favour of this Purchaser on behalf of the Seller.

D) The Seller and the Purchaser will be at liberty to vary and modify the terms and conditions of the

said Agreement without affecting this guarantee, notice of which modifications to the Guarantor

is hereby waived and the same shall be deemed to have been done with the accent of the

Guarantor.

E) This guarantee shall not be affected by any change in the constitution of the Guarantor or of the

Seller nor shall the guarantee be affected by the change in the constitution of the Purchaser or by

amalgamation or absorption with any other body corporate and this guarantee will be available to

or enforceable by such body corporate.

F) This guarantee is irrevocable except with the written consent of the Purchaser.

G) The neglect or forbearance of the Purchaser in enforcing any payment of moneys, the payment

whereas is intended to be hereby secured or the giving of time by the Purchaser for the payment

thereof shall in no way release the Guarantor from its liability under this deed.

H) This guarantee shall come into force from the date hereof and shall remain valid till the supply

and erection of the Plant and Machinery for the said plant is completed in all respects and to the

satisfaction of the Purchaser and the said plant is commissioned in accordance with the

stipulation in the said Agreement for which the stipulated date according to terms and conditions

of the said Agreement is, but if the date is for any reason whatsoever and upon such extension

the Seller fails to furnish or renew Guarantee for the extended period, the Guarantor shall pay to

the Purchaser the said sum of Rs…………………../- or such lesser sum as the Purchaser may demand.

I) The invocation of this guarantee should be accompanied by a claim signed by the Purchaser only.

J) Not withstanding anything stated hereinbefore the liability of the Guarantor under this guarantee

is restricted to Rs……………………./- (Rupees ___________________________only). This guarantee

shall remain in force upto ………………………., unless a demand or action under this guarantee is filed

against the Guarantor in writing within three months from the date of expiry

i.e……………………………., all rights of the Purchaser under this guarantee shall be forfeited and the

Guarantor shall be released and discharged from all liabilities hereunder.

179

IN WITNESS WHEREOF ____________________________ for and on behalf of the Guarantor have signed

this deed on the day and year above written.


180

ANNEXURE-XV

DRAFT OF BANK GUARANTEE FOR PERFORMANCE

(TO BE SUBMITTED WITHIN 150 DAYS OF SIGNING OF THE AGREEMENT)

THIS GUARANTEE MADE THIS ________ day of ______________, Two thousand fifteen, by the

______________ Bank, having its branch office at ___________________________, (hereinafter called

‘The Guarantor’ which expression shall, unless repugnant to the context or contrary to the meaning

thereof, include its successors and assignees) of the one part in favour of The Kisan Sahakari Chini Mills

Ltd., Sathiaon ,Distt. Azamgarh, Uttar Pradesh – 276 403 having its registered office at Lucknow, in Uttar

Pradesh State, hereinafter called ‘The Purchaser’ which expression shall, unless repugnant to the context

or contrary to the meaning thereof include its successors and assignees) of the other part.

WHEREAS, M/s __________________________, a company registered under the Indian Companies Act,

1956 having its registered office at ________________ and chief place of business at

_____________________, (hereinafter called ‘The Seller’ which expression shall unless repugnant to the

subject or context include their legal representatives, administrator, successors or permitted assignees)

has entered into with the Purchaser an Agreement dated ________, (hereinafter called the said

Agreement) to Supply, erection and commissioning (including design, preparation of engineering layout,

manufacturing, procurement of bought out items, construction of civil foundation of equipments, factory

and non-factory buildings with all necessary infra structure, landscaping etc.) of 30 KL per day capacity

molasses based distillery for production of 30 KLPD ENA and 30 KLPD anhydrous ethanol plant on EPC

basis and to operate the plant for 24 months from the date of commercial production at The Kisan Sahkari

Chini Mills Ltd., Sathiaon, Distt. Azamgarh, Uttar Pradesh accordance with the terms and conditions

therein contained (hereinafter referred to as ‘the said Machinery and Equipment’)

AND WHEREAS under clause 16.1(IV) of the said Contract, the Seller are required to furnish to the

Purchaser a Bank Guarantee in respect of guaranteed performance of the Machinery and Equipment

supplied by the Seller as referred to in clause 16.1(III) of the said Total Contract for Rs._________ (Rupees

________________ only) representing 5% (Five percent) of the total contract price mentioned in the

Contract at section 3.0.

AND WHEREAS the Guarantor has at the request of the Seller agreed to give the guarantee as hereinafter

appearing.


1. In consideration of the premises the Guarantor hereby undertakes to pay to the Purchaser within

30 (thirty) days of demand and without demur such a sum not exceeding Rs.___________/-

(Rupees _______________ only) representing 5% (Five per cent) of the Total Contract Price (

mentioned at section 3.0) as the Purchaser may demand, and if the Guarantor fails to pay the

same within the said period, the Guarantor shall also pay, on the sum demanded, interest at the

bank lending rate then prevailing reckoned from the said thirty days till the date of payment.

2. The Guarantor shall pay to the Purchaser on demand the sum under Clause 1 above without


them, it being understood and agreed, FIRSTLY that the Purchaser shall be the sole judge of and

as to whether the Seller have committed breach/ or breaches, of any of the terms and conditions

of the Agreement and to the extent of loss, damage, costs, charges and expenses caused to or

suffered by the Purchaser from time to time shall be final and binding on the Guarantor and

SECONDLY that the right of the Purchaser to recover from the Guarantor any amount due to the

Purchaser shall not be affected or suspended by reasons of the fact that any dispute or disputes

have been raised by the Seller with regard to their liability or that proceedings are pending before

any Tribunal, Arbitrator(s) or Court with regard thereto or in connection therewith, and THIRDLY

181

that the Guarantor shall immediately pay the aforesaid guaranteed amount to the Purchaser on

demand and it shall not be open to the Guarantor to know the reasons of or to investigate or to

go into the merits of the demand or to question or to challenge the demand or to know any fact

affecting the demand and LASTLY that it shall not be open to the Guarantor to require proof of

the liability of the Seller to pay the amount before paying the aforesaid guaranteed amount to the

Purchaser.

3. This guarantee is in addition to and not in substitution for any other guarantee executed by the

Guarantor in favour of the Purchaser on behalf of the Seller.

4. The Seller and the Purchaser will be at liberty to vary and modify the terms and conditions of the

said Agreement without affecting this guarantee, notice of which modifications to the Guarantor

is hereby waived and the same shall be deemed to have been done with the accent of the

Guarantor.

5. This guarantee shall not be affected by any change in the constitution of the Guarantor or of the

Seller nor shall the guarantee be affected by the change in the constitution of the Purchaser or by

amalgamation or absorption with any other body corporate and this guarantee will be available to

or enforceable by such body corporate.

6. The neglect or forbearance of the Purchaser in enforcing any payment of moneys, the payment



7. The guarantee is irrevocable except with the written consent of the Purchaser.

8. This guarantee shall come into force from the date hereof and shall remain valid till the end of

first crushing season/second crushing season from the date of commissioning but if the period of

the contract is for any reason extended and upon such extension if the seller fail to furnish a fresh

or renewed guarantee for the said extended period, the Guarantor shall pay to the Purchaser the

sum of Rs.______________/- (Rupees ______________________only) or such lesser sum as the

Purchaser may demand.

9. The invocation of this guarantee shall be by a letter signed by the Purchaser and need to be

countersigned by Managing Director, UP Coop. Sugar Factories Federation Ltd., Lucknow.

10. Notwithstanding anything stated hereinbefore the liability of the Guarantor under this guarantee

is restricted to Rs.___________/- (Rupees ______________________ only). This guarantee shall

remain in force upto the end of three months after completion and certification of successful

establishment of performance of plant and machinery unless a demand or action under this

guarantee is presented to the Guarantor in writing within three month from the date of expiry all

rights of the Purchaser under this guarantee shall be forfeited and the Guarantor shall be released

and discharged from all liabilities hereunder.

IN WITNESS WHEREOF _______________________ for and on behalf of the Guarantor have signed this



182

ANNEXURE XVI

GUIDELINES

In order to ensure smooth and efficient molasses distillery operations, it is absolutely necessary that the

tests and trials of the different equipments and pipelines are taken before the commissioning is started.

As far as possible, the trials of the moving machinery should be taken on load.

The hydraulic tests of all the pipelines, heat transfer vessels including boiler pressure parts, heaters,

evaporator vessels, condensers, etc should be taken at the prescribed pressures, after completion of

erection and fitting of various valves, mountings etc. However, fitting of safety valves and insulation /

lagging should be done after hydraulic testing. The running trials should be taken in phases.

The recommended procedure for hydraulic testing and running trials is follows:-

16.1 HYDRAULIC TEST OF THE PIPELIENS, VESSELS, TANKS, ETC.

The following pressures are recommended for hydraulic testing the different pipes, vessels, etc.

after completion of erection, but before lagging / insulation.

i) Boiler pressure parts including super heaters – 1½ times the working pressure.

ii) Live steam piping, PRD station, desuper heater vessels, exhaust steam piping with valves

etc. – 1½ times the working pressure.

iii) All process & water piping including cooling water, condensate, water, molasses, etc.

should be tested for leakages by pumping water after taking into line the required pumps

and equipments.

iv) The compressed air receivers, radiator for alternator, turbine oil coolers, mill bearing,

etc. – 1½ times the working pressure.

v) Calandria of tubular heaters – 10 kg/sq. cm.

vi) Calandria of evaporators – 5 kg/sq. cm

vii) All the boiler feed water & deaerated water tank, evaporator bodies, condensers with tail

pipes, at the evaporator station, molasses storage tanks and other tanks etc. should be

tested for leakages by completely filling with water.

16.2 RUNNING TRIALS OF INDIVIDUAL EQUIPMENT

After the hydraulic tests have been completed satisfactorily, the running trials of the plant and

machinery should be taken in phases. In the first phase, individual no load running trials of all the

moving machinery should be taken. Before the machine is meggar, direction of rotation of the

motors and the prime movers should be examined after taking out coupling bolts. After removing

the initial effects during the individual trials, the endurance trial of each moving equipment

should be continuously taken at no load.

i) Boilers – The boilers should be slow fired about 7/10 days before raising steam. This is

required to dry the new refractory bricks properly. Thereafter, chemical boiling is to be

carried out as per boiler supplier’s recommendations.

Steam should be raised to working pressure in all the boilers and necessary adjustment of

safety valves, etc. should be made as per boiler supplier’s recommendations.

After the above trials are completed, the steam pipelines upto the prime movers are to

be blow off.

All mountings, fittings, control system and safety devices for the boilers should be tested

for satisfactory operation.

ii) The auxiliary oil burning equipment should be tested for 4 hours.

iii) ID, FD and secondary air fans – each 8 hours.

During running trials, the vibration levels of the fans should be measured and recorded.

183

iv) Boiler instrument and control system should be tested for proper operation of various

systems.

v) Turbo alternator set – The turbo alternator should have tiral runs on part load at least for

two days. During each day, the set should be worked for 6 hrs. For putting load on the

alternator, electric motor driven pumps and other electrical equipments should be

simultaneously run and tested. During the running trials of the turbo alternator set,

vibration level should be measured and recorded. All the safety devices of the turbo

alternator set should be checked and tested for satisfactory operation.

In case major defects are detected, the endurance trails should be repeated. The

endurance trails should be conducted till all the major defects have been removed.

16.3 COMPOSITE STEAM AND WATER TRIALS OF THE PLANT

After the endurance trials of all the moving machines and equipments has been carried out

individually and the defects rectified, composite steam and water trial should be conducted. In

these final trials, all the items of plant and machinery should be run simultaneously using water

instead of process fluid and the entire electrical load should be put on the turbo alternator. The

pumping sets should never be run dry. The water should be pumped from the mill house to the

pans in proper sequence. It should be heated in the heaters and boiling should be done in the

evaporators and pans. Initial filling of boilers should be done by treated water conforming to

boiler supplier’s recommendations. Water softening/dematerialized plant should be

commissioned sufficiently in advance so that boiler feed water storage tank contains sufficient

treated water for initial feed as well as make up water required during initial periods of steam

trials.

No exhaust should be blown out. The boiling in the multiple effect evaporator should be started

immediately after the prime movers have been commissioned. Immediately after the condensate

is available, it should be fed in the boilers and treated raw water should be used only as make up

water. The surplus condensate should be collected in a tank to be used as and when required. It

should be ensured that except the initial filling in the boilers, no treated raw water is taken as far

as possible.

The composite steam and water trial may be done once for a period of 8/10 hours and it

should be ensured that all defects are rectified. If major defects are noticed during the composite

trials, the same should be repeated after rectifying the defects noted during the first composite

trials.

16.4 RECORDING OF DATA PERTAINING TO TESTS & TRIALS

The recording of data is as important as tests and trials themselves. It is suggested that section

wise registers may be maintained by the concerned Engineer/Chemist. All the details such as

broad specifications of the equipment, date of hydraulic testing/running trial, name of the

person9s) supervising the trials and the result of the trials such as load on the drive

motor/turbine, vibration level, bearing temperature, steam pressure and temperature, voltage

and frequency, any other observations with regard to smooth working or otherwise, should be

recorded. This will facilitate proper diagnosis and monitoring of the tests and trials.

184

MISCELLANEOUS EFFLUENT TREATMENT PLANT

Major effluent from distillery (spent wash) is consumed in the boiler. Other effluents such as floor

washing of the various process sections, blow down from the boiler house, purge from the cooling

towers, and the effluents from the water treatment plants, process condensate from evaporator

etc., are to be collected and treated appropriately (clarification) to meet the pollution standards.

Process condensate from the evaporation plant, is another major effluent which should be treated

as a measure of water conservation by aerobic digesion followed by ultra filtration and R.O.

Most of these effluents’ are not generally harmful. The major consideration is the TDS. The acidic

effluents from DM plant shall be neutralized by using lime.

The evaporator condensate which is likely to contain a COD around 2000 ppm which shall be

treated in anaerobic digestor system suitably. Tenderer shall specify the characteristics of process

condensate and design and supply the treatment system accordingly to make the same recyclable

to process.

185

SECTION III(D) - DRAFT AGREEMENT FOR CIVIL WORKS

FOR CONSTRUCTION OF BUILDINGS AND FOUDATIONS

This agreement made on the day of………..2016 (…………two thousand Sixteen) at

_________between The General Manager, Kisan Sahakari Chini Mills Ltd., Sathiaon, Distt. Azamgargh – 276

406, Uttar Pradesh, a cooperative society registered under the U. P. Cooperative Societies Act , having its

registered office at Sathiaon (Distt. Azamgargh) (hereinafter called the "DISTILLERY"), which expression

shall, unless repugnant to the subject or context, include their successors and assignees of the ONE PART,

and the M/s. …………… a company within the meaning of companies act, 1956, having its registered office

at ……………………hereinafter called the Civil Contractor which expression shall, unless repugnant to the

subject or context, include their legal representatives, administrators, successors or permitted assignees

represented by Shri………………., of the OTHER PART.

WHERAS the Mill have agreed to purchase distillery plant of 30 kilo litre per day capacity of ENA

with Ethanol at Sathiaon (Distt. Azamgargh), under the agreement between the Distillery and M/s.

…………………….. (hereinafter called the Civil Contractor ).

Whereas the offer of Civil Contractor vide bid dated…………….. for construction of foundations of

equipments and buildings necessary for successful erection and commissioning the plant and machinery

for ENA with Ethanol plant and construction of factory and non-factory buildings with all necessary infra

structure etc. at Kisan Sahakari Chini Mills Ltd., Sathiaon, Distt. Azamgargh, Uttar Pradesh (thereafter

referred to landscaping as the site) as specified in Schedule-'A' annexed hereto and forming part of this

agreement (hereinafter referred to as ‘the said machinery and equipment’) has been accepted by the

Distillery on the terms & conditions hereinafter appearing .

Whereas the contract price hereinafter mentioned is based on the Civil Contractor undertaking to

construct foundations and buildings and make ready for commercial use of the said buildings and by

……….. in which respect the time is essence of the contract and if the Civil Contractor fails to do so, the

contract price shall stand reduced as hereinafter provided.

NOW THEREFORE, the parties hereto have agreed on the following terms and condition for

construction of foundations and buildings and their matters connected therewith referred to herein

1.0 CONTRACT PRICE

1.1 The Civil Contractor agreed to construct foundations for the said machinery and equipments to

be purchased by the mills under the supply contract and also to construct factory and non-factory

buildings with all necessary infra structure etc. necessary for smooth operation of the plant, as

specified in Schedule -A' annexed to and forming part of the Agreement with the purpose to

successfully design, supply, erect and commission machinery and equipment of the required ENA

with Ethanol plant and satisfy other relevant technical parameters related to such distillery plant

and to do other works hereinafter mentioned, at a total price of …………… (Rupees…………lacs)

hereinafter referred to as the' contract price' subject to the terms and conditions hereinafter

provided as given below-

Construction of buildings and foundations (with all materials)including those mentioned below ),

inclusive of the cost of :-


a) Cost of all foundations

b) Cost of all Factory & Non-factory Buildings

c) Cost of Chimney for Boiler

186

d) Cost of Roads, Drains, Boundary Wall and other

infrastructure

e) Insurance

f) Duties/Taxes

Total Contract Price (a to f)

1.2.1 the price referred in clause 1.1 is firm in all respect till completion of construction of buildings for

commissioning of the said equipment and plant of 30 Kilolitre per day capable of producing ENA

with Ethanol. The rates are inclusive of all taxes as per Uttar Pradesh works contract act, service

tax, VAT, loading and unloading, transporting, labour charges, T. & P, required for execution of

work. Receipt of taxes will be submitted by Civil Contractor, failing which, the amount of receipt

will be recovered.

1.2.2 INSURANCE

The contract price mentioned in clause 1.1 above include the charges of storage cum construction

insurance policy including fire, theft, storage and all other insurance policies in respect hereof

shall be arranged by the Civil Contractor and full force and effect. The Civil Contractor shall also

have the interest of the purchasers and their financiers noted upon such policies of insurance.

The insurance policy shall be taken by the Civil Contractor under agreed bank clause in the joint

names of the Civil Contractor as contractor, the mills as mills. It shall be the responsibility of the

Civil Contractor to lodge the claim , if any, with the insurance company and to replace

construction items lost or damaged during construction, such replacement to be done by the Civil

Contractor free of cost delivery at site, within such reasonable time as may be decided by the

mills . All money received against claims shall be to the account of Civil Contractor .

1.2.3 SCOPE OF WORK

The Civil Contractor shall construct all foundations, Factory & Non-factory buildings, roads, drains

and other infrastructure etc. as detailed in Schedule A, annexed to forming part of the agreement,

in conformity with the specifications laid and according to progressive erection schedule matching

the supply and delivery schedule and to the satisfaction and approval of the mills so that the said

plant shall be ready for commissioning and commercial production within the time provided in

clause 4.1 .

3.0 CONSTRUCTION AND COMPLETION

3.1 The Civil Contractor agree to construct all foundations and buildings by ……………….. The

foundations to be constructed are in accordance and requirement of machineries to be supplied

under the supply contract and shifting the old plant and machinery and equipment, as specified

in Schedule -'A' annexed to and forming part of this agreement to the satisfaction of the mills .

3.2 The Civil Contracor shall , at their own cost, provide at the site adequate material and other

construction equipment and also employ adequate number of labor and suitable skilled workmen

for safe construction and shall have the entire work supervised by qualified and experienced

engineersl to the satisfaction of the mills. Any defect in the quality of construction shall be

rectified /replace and made good forthwith by the Civil Contractor at their own cost and expense.


Any materials including construction equipments etc. brought by the Civil Contractor at the mill

site and not paid for by the mills can be taken out by the Civil Contractor after the mills approval.

4.0 SCHEDULE OF CONSTRUCTION OF FOUNDATIONS:

187

4.1 The Civil Contractor agree to construct foundations in accordance of priorty of sequence as

agreed with purchaser so that the erection of the equipment is completed in all respect to the

satisfaction of the Mills and the said equipment commissioned and made ready for commercial

use by ……………in which respect time is the essence of the contract.

4.2 The Civil Contractor shall be bound and hereby agree to construct foundation in conformity with

the drawings, diagram, design and layout as approved by the Mills and Supply contractor and in

accordance with the other terms and conditions of this agreement. Non disturbing test to carried

out by the contractor for all major foundations such as Turbine, Boiler etc.

4.3 The checking of the machinery foundation during different stages of construction shall be done

jointly by the mills or by their authorized representative and Civil Contractor at factory site.

4.4 The Civil Contractor shall in the construction work seek instruction from the Mills and the sellers

of the said equipment under the supply contract and shall comply with all instructions that the

sellers of the said equipment may give to Civil Contractor from time to time.

4.5 The Civil Contractor have to make necessary safety and precautionary measures for their workers

while they are performing the duty in site. In case, worker meets with any accident or serious

calamity, the payment of compensation to them rests with you and the mills will not take any

responsibility. It shall also be the responsibility of civil contractor to ensure payment of minimum

wages, provident fund, ESI and other statutaory payments required by the act for the workers

engaged by the contractor.

4.6 The civil contractor shall ensure quality and standards of construction as defined in Schedule A

and conforms to standards prescribed by U. P. PWD and IS codes.

5.0 TRIALS AND TAKEOVER:

5.1 As soon as the foundations and buildings are ready after construction, The Civil Contractor shall

notify in writing to the mills specifying a date and time . The mills will take over the possession of

the buildings

5.2 After the foundations are ready in sequence as desired by the mills and supply contractor, The

mills will handover the said foundations to the supply contractor.

6.0 DAMAGE TO PERSONS AND PROPERTY:

During and until the commissioning of the said machinery and equipment the Civil Contractor

shall be fully responsible for any loss or damage to persons engaged or deputed at site by the Civil

Contractor resulting from any cause whatsoever connected with construction or operation of the

works, The Civil Contractor shall provide, at their own cost, for the engineers and their assistants

and construction labour deputed by them for the construction, an insurance for death or bodily

injury suffered by them.

In every case in which by virtue of the provisions of the workmen's compensation Act, the mills

are obliged to pay compensation to a workman employed by the Civil Contractor or by any of

their sub-contractors in the execution of the work, the mills will recover from the Civil Contractor

the amount of compensation so paid, and with out prejudice to the rights of the mills under

section 12(2) of the said Act, the Mills shall be at liberty to recover such amount or any part

thereof by deducting it from sums due by mills to the Civil Contractor whether under this

contract or otherwise, or realize the same from the Civil Contractor

188

The mills shall not be bound to contest any claim made under section 12(1)of the said Act, except

of the written request of the Civil Contractor and upon their giving to the mills, full security for

all cost for which mills might become liable in consequence of contesting the claim.

6.0 MILL'S RESPONSIBILITY :

6.1 CONSTRUCTION FACILITIES :

7.1.1 The mills shall provide free of cost suitable accommodation / space for storage of the

construction equipment and machinery and Civil Contractor's tools and tackles etc.

7.1.2 Elecricity shall be provided by the mills to the Civil Contractor on actual cost basis.

7.1.3 The mills shall provide, free of cost to the Civil Contractor adequate water supply at factory site .

7.2 The mills shall pay the required statutory inspection and other fees and charges payable under

the provision of any Act in respect ofconstruction of foundations and buildings, but the follow -up

work for getting the approval thereof shall be done by the Civil Contractor for which they would

be solely responsible. It is clarified that Civil Contractor shall also be responsible to submit the

desired applications timely to the concerned authorities and to obtain the desired

certificates/clearances in time.

7.4 ACCOMODATION :

Accommodation as available at site shall be provide by mills to Civil Contractor free of charge. In

case of insufficient residential accommodation with mills, Civil Contractor has to arrange of his

own for which no compensation will be given by mill. Civil Contractor has to arrange for medical

facility for his staff at site, for which no compensation will be given by the mill..

8.0 GROUNDS ENTITLING THE CIVIL CONTRACTOR TO AN EXTENSION OF TIME:

The Civil Contractor shall not be entitled to any extension of time mentioned in clause 4.1 for any

reason, whatsoever except for the following reasons. Any extension of the construction date will

be granted by the mills only after obtaining approval of the Managing Director, U.P. cooperative

sugar factories federation Ltd., Lucknow.

8.1 If the mills order expressly in writing for execution of work by the Civil Contractor to be

suspended for no fault of the Civil Contractor, the Civil Contractor shall be entitled to reasonable

extension of time, as may be decided by the Managing Director, U.P. cooperative Sugar Factories

Federation, Lucknow.

8.2 The Civil Contractor shall be entitled to corresponding extension of time due to force majeure as

per clause of this agreement.

9.0 FORCE MAJEURE:

The right of the Civil Contractor to proceed with the work shall not be terminated as provided in

clause 16 nor will the contract price be reduced or damages be payable as provided herein

because of any delay in the completion of the work, due of unforeseen causes beyond the control

and without the fault and negligence of the Civil Contractor or their sub-contractor including (but

not restricted to) act of God or public enemy, action of Government in its sovereign capacity,

floods, epidemics, quarantine, strikes, lockouts, fires, explosion and accident. In the event of any

189

of the aforesaid contingencies, the mills will be promptly kept informed by the Civil Contractor by

telephone, fax, email, telegrams, followed by confirmation in writing with documentary proof

within 10 days of commencement and cessation of force majeure circumstances.

10.0 TERMS OF PAYMENT

A total advance of 10% within 10 days of signing the agreement on receipt of respective Bank

Guarantees on Mill’s proforma.

10.1 On receipt of Ist advance Bank Guarantee equivalent to 10% of the contract price referred to in

clause 1.1 alongwith another bank guarantee equivalent to 5% of the contract price referred to

clause 1.1 on any Nationalised Bank towards timely completion of construction of foundations

and buildings, 10% of the contract price shall be paid by way and in the nature of first instalment

of advance by crossed demand draft in favor of Civil Contractor. The advance given shall carry

interest @ 12% per annum on reducing balance from the date of issue of cheque/bank draft till

the progressive adjustment in the bills.

10.2 On receipt of I advance the Civil Contractor shall submit the following within thirty days of receipt

of advance. II advance of 10 % will be paid after fulfillment of following condition.

i. Utilisation certificate signed by the chief executive officer of the civil contractor for the

advance paid as per clause 10.1. that the said advance have been utilized exclusively for

purchase of civil construction material for Sathiaon distillery. Civil contractor has also to

provide documentary proof to ths satisfaction of the purchaser that the said advance has

been fully utilized for the contract.

ii. Statement showing the detailed price break up of the contract price as per clause 1.1

iii. Detailed schedule containing monthwise foundations and buildings to be prepared in

consultation with supply contractor and to the satisfaction and approval of the mills.

iv. Proof of fulfillment of all contractual obligations in terms of this agreement including those

given in Schedule ‘A’ due upto that date.

Provided that if the Civil Contractor fails to comply with any of the contractual obligations due up

to that date, the payment will not be released to the Civil Contractor’s and all delay will be on Civil

Contractor account and no extension in date of construction shall be granted by the mills.

The advance payment made by the mills shall be utilised by the Civil Contractor for arranging and

making payment to manpower, tools and tackles purchase of construction equipments and

construction material for construction of foundations and buildings and for no other purpose

whatsoever.

Provided that all the aforesaid advance payment shall be made by the mills on receipt of bank

guarantee of equivalent amount on the mills proforma from Nationalised bank as per clause

12.4(a).

If the Civil Contractor fail to get any payment for non-compliance of the above obligations on

their part, the payment shall be delayed and such delay shall not in any way entitle the Civil

Contractor for grant of extension in the stipulated date of completion of construction under this

Agreement.

The advance given shall carry interest @ 12% per annum on reducing balance from the date of


190

10.3 The sellers EMD will be converted in to security deposit which is 5% of contract price. The balance

amount of Security deposit shall be deducted from the bills on prorate basis.

10.4 In the event of non-submission of the guarantee in respect of timely completion of construction

of foundations and buildings by Civil Contractor to the mills as per clause 12.2 the mills shall

deduct 5% of the gross amount .

10.5 Payment of the contract price as provided in clause 1.1 shall be paid against actual completion of

the proportionate work after adjusting proportionately 20% advance, interest on advance and

security deposit when the Civil Contractor have complied with all obligations including furnishing

of various guarantees and other obligations due up to the date of the said payment. The payment

shall be made by the mills only after the progress of the work has been certified by an authorized

representative of the mills, by demand draft within 10 days of the receipt of bill from Civil

Contractor. The payment will be done on completion of

1. on completion of foundation - 15%

2. on completion of plinth level - 10%

3. on completion of roof level - 20%

4. on laying of roof - 15%

5. on completion of internal and

external plastering, laying of internal

wiring, water lines etc. - 10%

6. on final completion and finishing of building - 15%

7. on final painting, commissioning and handing over of equipment - 15%

10.6 the payment of the contract price under this agreement shall be made to Civil Contractor as

stated in this clause 10.0.

10.7 In case the Civil Contractor fail to complete construction within the time specified in clause 4.1,

the Civil Contractor shall be liable to pay mills interest at the bank lending rate prevalent at that

time compounded half yearly on the amount of advance paid to the Civil Contractor reckoned

from the stipulated date of commissioning of the plant as specified in clause 4.1 to actual date of

commissioning.

10.8 (a) In making payment against the proportionate work done, the mills shall always deduct

there from proportionate advance given by that time.

(b) The mill shall deduct the income tax as per provision of Income Tax Act 1961 amended up

to date and also other taxes at sources, if deductable to comply with the statutory

requirements.

10.9 The earnest money will be converted into security deposit and the same together with deduction

from running payments will be paid after 6 months of successful performance of plant.

10.10 The advance given under clause 10.1 and 10.2 shall carry interest @ 12% per annum on reducing

balance from the date of issue of cheque/bank draft till the progressive adjustment in the bills

under clause 14.5. The date of adjustment of bills means the date on which the civil works done

by civil contractor are duly inspected at site.

11.0 PRICE REDUCTION FOR LATE CONSTRUCTION:

11.1 The schedule of completion of construction of foundations and buildings and other important

activities will be made in ………..stages i.e.……….. The Civil contractor is required to complete their

contractual obligation/construction work of the foundations and buildings by the due date.

191

11.1.1 Apart from above it is also hereby agreed that if the civil contractor fail to construct within the

time fixed by clause 4.1 or extension, if any, thereof allowed by the purchasers as per terms of

this agreements, the contract price herein agreed in clause 1.1 shall stand reduced by an amount

equal to one percent of contract price, per completed week or part thereof delay after the

appointed or extended date, as the case may be, and the contractor shall within 30 days of

demand repay the same to the Mills such price reduction to be in full satisfaction of the Civil

Contractor's liability for delay but shall not exceed ten percent of the contract price.

11.1.2 To secure obligation under clause 11.1.1 the Civil Contractor shall furnish to the mills a Bank

Guarantee as provided in clause 12.1 herein after .

11.2 PRICE REDUCTION FOR FAILURE OF CONSTRUCTION QUALITY:

If the Civil Contractor shall fail to give the construction quality as provided in clause 4 , the

contract price herein agreed in clause 1.1 shall stand reduced by the amount equal to five percent

of the contract price and Civil Contractor shall within thirty days of demand repay the same to

mills

12.0 GURANTEES:

12.1 The Civil Contractor shall furnish to the mills at their own cost on the mills proforma (enclosed)

four bank guarantees from the Nationalised Bank as specified bellow:

(i) A bank guarantee against receiving the first advance of 10% of the Basic price amounting to

Rs........... lakhs (Rupees ....................................... only). This guarantee will be adjusted and

reduced with the progress of civil construction. This guarantee shall be furnished within 10

days of signing the agreement.

(ii) A bank guarantee for receiving the second advance and on fulfilling the obligation mentioned

at 10.2 (within 60 days from the date of signing of the agreement) for 10% of the Basic price

amounting to Rs..............lakhs (Rupees ...................................... only). This guarantee will be

adjusted and reduced with the progress of civil construction after written consent of

purchaser.

(iii) A bank guarantee within 30 days of receiving the above IInd advance or start of civil

construction whichever is earlier for 5% (five percent) of contract price mentioned at clause

3.1.2 amounting to Rs. ______lacs (Rs. ________________lacs). This guarantee shall be

against timely Construction of foundations and buildings This guarantee will be valid upto 6

months after the schedule date of completion of supply & commissioning of entire machinery

and equipment.

In the event of non-submission of delivery and commissioning guarantee, the purchaser shall

deduct from all bills an equivalent amount of 5% of Gross Amount, till such time the

guarantee is furnished.

(iv) A bank guarantee on or before 150 day of signing of the agreement for 5% (five percent) of

the contract price mentioned at clause 3.1.2 amounting to Rs……………lakhs

(Rupees……………………………….only). This guarantee shall be in respect of guaranteed

performance of machinery and equipment as detailed at Annexure I to IV of agreement with

supply contractor and shall be valid upto 60 days after the end of 24 months from the

schedule date of commissioning.

192

Note: In the event of non submission of the bank guarantees for performance the

purchaser shall deduct from their all bills an equivalent amount of 5% of gross

amount. till such time the bank guarantees are furnished.

12.2(a) One Bank Guarantee in respect of advance payment as provided in clause 10.1 of this

Agreement to be given before drawing the respective advance payment from the mills.

Provided that the liability of the guarantor herein shall stand reduced by deductions pro-rata

against the value of the work certified and passed for payment under clause 10.4.

12.2(b) The recovery of the advance paid under clause 10.1 shall be made prorata ( that is to say in the

same proportion that the amount of the guarantee bears to the amount as mentioned under

clause 10.4)

12.3 If the Civil Contractor shall abandon this contract or fail to perform their part of this contract

within the period, herein agreed or any extension thereof granted by the mills as per terms of this

agreements or if the work or any part thereof is taken out of the Civil Contractor's hand under

clause 16 then and in any such case the Civil Contractor shall refund to the mills within 30 days of

demand such part of the advance payment hereunder made as the Mills may deem fit to protect

their interest failing which the mills may recover the same with the interest at the lending rate of

banks then prevailing .

12.4 The Bank Guarantee required to be furnished by the Civil Contractor under the provisions hereof

to secure the advance payment of bank guarantee to secure the timely completion of

construction of foundations and buildings or the Bank Guarantees for any other purpose under

the provisions hereof shall be in the form(s) approved by the Mills which form(s) shall inter-alia

invariably include the provisions that the decision of the mills as to whether there has been any

loss or damage or default and /or negligence on the part of mills will be final and binding on the

guarantor, that the right of the mills to recover from the guarantor any amount due to the mills

shall not be effected or suspended by reasons of the fact that any dispute or disputes have been

raised by the Civil Contractor with regard to their liability or that proceedings are pending before

any tribunal, Arbitrator(s) or Court with regard there to or in connection therewith, that the

guarantor shall pay to the mills the sum under the guarantee without demur on first demand

requiring the mills to invoke any legal remedy that may be available to them, that it shall not be

to open to the guarantor to know the reason thereof or to investigate or to go into the merits of

the demand or to question or to challenge , the demand or to know any facts effecting the

demand or to require proof of the liability of the Civil Contractor before paying the amount

demanded by the mills under the guarantee(s) and that the guarantee shall be invoked only when

the invocation letter is signed by the mill(s) & counter signed by the Managing Director of U.P.

Cooperative Sugar Factories Federation Ltd., Lucknow (U.P.). The guarantee required to be

furnished by the Civil Contractor under the provision here of to secure the advance payment ,

timely completion of construction of foundations and buildings or for any other purpose under

the provision hereof shall be for such period as may cover the period as the case may be, as

stipulated under this agreement & shall also provide a minimum of 6 month invocation period . If

however , the period of this agreements is extended under the provision hereof or due to Civil

Contractor not fulfilling their obligations under this agreement, the Civil Contractor shall have

such guarantees extended up to the corresponding extended period at their cost and in no case

extension of the period of the contract shall be construed as waiver of the right of the mills to on

force the guarantees.

13.0 ARBITRATION :

If at any time any question dispute or difference whatsoever shall arise between the mills and

Civil Contractor or any person claiming under them upon or in relation to or in connection with

this agreement accept as to matters the decision for which has been specifically provided , either

193

party may forthwith give to the other notice in writing of the existence of such question, dispute

or difference and the same shall be referred to the arbitration of Sole arbitrator namely

Secretary- Sugar Industry and Cane Development.

The award of the sole arbitrator shall be final and binding on the parties. This submission shall

deemed to be submission to arbitration with in the meaning of the Arbitration and Conciliation

Act 1996 and the rules made thereunder or any statutory modifications or re-enactment thereof

for the time being inforce .

The Arbitrator may from time to time with the consent of the parties enlarge the time for making

and publishing the award work under the agreement shall , unless the arbitrator otherwise

directs, continue during the Arbitration proceedings .

14.0 SUB - CONTRACTS :

The Civil Contractor has right to sub-contract any part of the contract to other parties and sub-

contrators.

Provided that nothing contained in this clause shall be deemed, however, to create any

contractual relations between the sub contractors of the one part and the mills of the other part

and shall not absolve the Civil Contractor from their ultimate responsibility for purpose of this

agreement .

15.0 TRANSFERABILITY OF THE CONTRACT:

The Civil Contractor shall not transfer their rights and obligations arising out of or in relation to

this agreement except with the consent in writing of the mills .

16.0 NON - COMPLIANCE:

If the Civil Contractor shall neglect to construct foundations and buildings as per terms and

conditions of this Agreement or to comply with any orders given to them in writing by the mills in

connection therewith , the mills may give notice in writing to Civil Contractor to make good ,

within a reasonable specified time, the failure neglect or contravention complained of , and if the

Civil Contractor still without reasonable cause fail to comply with the notice or fail to make good

the matter to the satisfaction of the mills within the time specified in the notice (to be reckoned

from the date of receipt of notice by the Civil Contractor ) the Mills may take over the work of

construction of foundations and buildings as a whole or in part out of the Civil Contractor's hands

and or may give it to another person on contract at a reasonable price under intimation to the

Civil Contractor and the mills shall be entitled to recover any excess cost from Civil Contractor or

make it good from any bills or dues of the Civil Contractor pertaining to this Agreement .

17.0 POWER TO CLOSE WORK:

17.1 If at any time after signing this Agreement, the supply contract is determined for any reason

whatsoever or the mills shall in order to comply with any directives of the Government of U.P.

not require the whole or any part of the work relating to erection or commissioning of the

purposed said equipment under the terms of this agreement, to be carried out, the Mills shall

give notice in writing of the fact to Civil Contractor who shall have no claim to any payment by

way of compensation or otherwise on account of any profit of advantage which they might have

derived from the execution of the said work in full but which they could not derive in

consequence of the giving up of the work before completion, the Civil Contractor shall be paid at

contract rates for the full amount of work executed and also actual expenses incurred by them on

account of any labour and material collected at site or arrangement made for execution of the

194

work which could not be utilised either fully or partially on the work on account of the giving up

of work as aforesaid, where partial utilisation of material and arrangement as aforesaid has been

made, the payment will be made in proportion to the value of the work done to the value of the

whole work covered by the contract .

17.2 In the event of the closing of the work as above, the Civil Contractor undertake to refund all

outstanding unutilised and unadjusted amount of the advance payment, if any, within 120 days,

failing which the civil contractor shall be liable to refund to the mills the above amount along with

interest for the period beyond 120 days at the lending rate of banks then prevailing.

18.0 CIVIL CONTRACTOR LIABILITY FOR INTEREST:

In case the Civil Contractor fail to construct the foundations and buildings within the time agreed

herein, the Civil Contractor shall be liable to pay to the mills interest at the prevalent bank lending

rate per annum compounded half yearly on the amount of advance paid to the Civil Contractor

under clause 10 reckoned from the date of completion as specified in clause 4.1 till the date of

actual completion .

19.0 MISCELLANEOUS:

19.1 Unless, otherwise especially agreed in writing any concession shown by the parties to this

agreement to one, and other shall not prejudice their individual rights under this agreement .

19.2 The Civil Contractor shall be deemed to have noted that time is the essence of this contract and

have carefully examined and satisfied themselves as to the terms and condition, specifications

etc, mentioned in this agreement .

19.3 All money which the mills may under the terms hereof be entitled to recover from the Civil

Contractor may be recovered by the mills from any payment due or which may at time become

due to the Civil Contractor under this or any other contract.

19.4 The Civil Contractor shall invariably depute their accerdited representatives(s) to attend review

meetings as may be fixed by the mills to monitor the progress of the works and such

representatives shall furnish such information and make such commitments on behalf of the Civil

Contractor 's as may be necessary in this behalf.

20.0 This agreement including the schedule and annexures have been executed in two copies, the

original will remain with the mills, whereas the second copy will remain with the Civil Contractor .

By signing this agreement , both i.e. the mills and the Civil Contractor agree to abide by its

clauses.

This agreement consists of pages as bellow:-

1) Agreement

2) Schedule ”A” Specifications Of foundations and Buildings

3) Schedule ”B" Advance Guarantee

4) Schedule ”C" Timely Completion Guarantee

5) Schedule "D" Performance Guarantee

21.0 The High Court of judicature at Lucknow and courts subordinates there to at Azamgargh (UP) shall

alone have jurisdictions to exclusion of all other courts .

22.0 The stamp duty shall be paid by mills . True certificate copy of the extracts of the Minutes of the

meeting of the Board vesting in its General Manger power of the mills to sign this Agreement and

the Power of Attorney executed by Civil Contractor authorising the Attorney to sign the

Agreement on behalf of the Civil Contractor are enclosed herewith . In withness whereof the

195

parties hereto have herewith set their respective hands and put seal of the day and year first

above written .

Signed by _________________ Signed by : _____________________

Witness __________________ Witness : _____________________

196

Schedule A

SPECIFICATION OF FOUNDATIONS AND BUILDINGS

Introduction

M/s UP Sugar Factories Federation Ltd. is proposing a new Distillery of 30 KL capacity at Kisan Sahakari

Chini Mills Sathiaon, Dist. Azamgarh, UP State. The following pages explain the design basis and

specifications to be adopted for the civil work, structural and architectural design.

1 Design Philosophy

1.1 Civil Design Basis

Generally all buildings are Steel or RCC framed buildings

Loads are applied on STAAD.PRO model design check is done by STAAD.Pro Software analysis as per

IS456:2000.

For Steel buildings and structures RC Pedestals are to be provided to transfer the forces to Foundation.

The Water bearing structures are to be designed as per IS 3370.

1.2 Architectural Design Basis

UP Sugar Factories Federation Ltd. and the UP State Government has very high aesthetical standards for

this plant since it would like this plant to be a model plant not for the state but also for the entire nation.

The architectural philosophy should also follow this brief and the elevations should consist of at least

three colours and should reflect a modern industrial plant. Adequate light and ventilation through

polycarbonate sheeting and louvers, rigvent monitor is a must. A minimum of two different elevations

with 3-d views of the Distillery should be presented to the management for approval.

1.3 Site Information

1.3.1 Site Location:

Site is located at Sathiaon Village, Dist. Azamgarh, UP

1.3.2 Wind Speed:

Basic Wind speed: 47 m / sec

2 Units of Measurement

The International System of Units (SI) will be used.

197

3 Design Loads and Geotechnical data

3.1 Dead Loads

Dead loads will include the weight of all structural and architectural components and other permanently

applied external loads. Self weight of materials may be calculated on the basis of unit weights given in IS:

875.

3.2 Live Loads

The loads listed hereunder are the minimum loads for the areas involved. Loading resulting from

concentrations of facilities in specific areas will be substituted where listed base loading is exceeded.

The live loads on floor will be taken as per IS: 875 (part-2).

Control rooms 15 kN/m2

Terrace area of any room 5kN/m2

Equipment Floor area 10 kN/m2

Official and non industrial rooms 3.5kN/m2

Roof Live load 0.75kN/m2 (Not accessible)

Roof Live load on corrugated sheets 0.4 kN/m2

All stairs 5 kN/m2

3.3 Wind Load

The Wind pressure shall be calculated based on the data furnished below and other provisions laid in IS:

875 (Part 3) – 1987.

Basic Wind speed = 47 m/sec

Risk coefficient = 1.07

Terrain category = 1

Structure class = Class C for all houses

Topography factor = 1.0

3.4 Earthquake Load

i) The lateral forces will be established in accordance with the recommendations of IS: 1893.-

2002

ii) The importance factor for all power plant buildings and structures shall be taken as 1.5.

iii) Seismic zone = Zone III

iv) Damping: For all concrete structure damping shall be 5%. For all Steel structures damping

shall be 2%

v) Importance Factor I = 1.75 unless specified otherwise

vi) Importance Factor I = 2.0 for Stack-Like structures in Category

I (IS1893- Part 4): 2005

vii) Response Spectra: For Type I soil as per IS1893-Part1.

viii) For Response Reduction Factor ‘R’ refer table 7, IS1893 (Part 1) 2002.

198

3.5 Load Combinations

Generally combinations of the loads shall be as stated below:

i) DL

ii) DL + LL

iii) DL + WL or SL

iv) DL + LL + WL or SL

Where, DL is Dead loads

LL is Live loads

WL is Wind loads

SL is Seismic loads

Partial Safety Factors for Loads - RC Structures Design using Limit State Method as per IS: 456

LOAD

COMBINATIONS

LOAD Factors For Limit

state of collapse

LOAD Factors for limit state of

serviceability.

D.L. L.L W.L D.L. L.L. W.L.

DL + LL 1.5 1.5 1.0 1.0 --

DL + WL/SL 1.5 1.5 1.0 -- 1.0

DL + LL + WL/SL 1.2 1.2 1.2 1.0 0.8 0.8

DL + WL/ SL 0.9 1.5 -- -- --

Note: Wind and seismic loads shall be considered for both X & Y directions .

3.6 Permissible stress:

The permissible stress shall be as per relevant IS codes.

3.7 Foundations

Based on the geotechnical report the following conclusions can be drawn about the soil conditions at

site

Soil strata is comprises of Silty clay of medium plasticity (CI) silty clay of low plasticity compressibility

(CL) and silty clayey silt of very low plasticity (CI/ML) and ‘ML’ sandy silt .

Observing bearing capacity from shear as well as from settlement criteria, it is revealed that shear

failure consideration will govern the design of foundation rather than the settlement.

Water table was met up to 6.0m depth below ground level.

The values of allowable bearing capacity at 1.20m ,1.50m & 2.0m depth below existing ground level

have been evaluated for Isolated footing of 1.20 m &1.50m widths and the results are tabulated

below: -

Depth

(m)

Width/

Size (m)

Type of

footing

Allowable Bearing

Capacity T/m2

199

1.20 1.20 Isolated

Footing 8.80

1.50 1.20 Isolated

Footing 10.20

2.0 1.50 Isolated

Footing 11.05

Based on the above observations Isolated footing is recommended at 1.20m, 1.50m & 2.0m depth

and bearing capacity values may be considered as per the above table If, any change is envisaged

then the same may be referred to us for recalculation.

All foundations considered are open spread type.

Partial contact between the foundation and soil strata will be considered wherever applicable.

The footing will be checked for minimum contact area, and maximum bearing pressure will be

calculated for the actual contact area only.

For design of foundations the permissible increase of Allowable Bearing Pressure or Resistance of

Soils shall be as follows:

• As per Table 1 of IS1893 (Part 1 -2002) with combinations including seismic loads

• 25% with combinations including wind load.

Foundation shall be designed to carry all the loads from equipment or super-structure which they

support in accordance with the relevant codes.

FS against overturning as per IS 1904 clause 17.2 - 1.5 (with wind and seismic) and 2.0 (Normal

operating condition). FS against sliding as per IS 1904 clause 17.1.1 - 1.5 (with wind and seismic)

and 1.75 (Normal operating condition).

Foundation plinth for structural columns and equipment supports shall extend not less than 50

mm from the edge of base plate.

The clear distance between a standard mild steel anchor bolt or anchor sleeve/pocket and the

face of the foundation shall be not less than 75 mm. All bolts confirming to IS 1367-8.8/8/CS

Minimum thickness of lean concrete layer shall be 100 mm and shall extend 100mm beyond the

foundation edge.

Buried structures shall be checked for floatation with ground water at FGL. (i.e. at finished ground

level). FOS against floatation shall be ≥ 1.2

3.7.1 Foundation for Vibratory Equipment

Design of foundations for vibratory equipment such as engine, pump, fans etc. will be done in

accordance with IS:2974 and will be isolated for vibration control. To avoid resonance, natural

frequency of the foundations will be kept 20% away from the operating frequency and amplitudes

will be kept within the allowable limits specified by the manufacturer or in their absence as

200

specified in the IS Codes. Other equipment foundations will be of block type. For minor

foundations, dynamic analysis need not be carried out and the same will be sized as to have a

mass 2 to 3 times the machine mass. Relevant IS codes will be referred for design of block

foundation.

All foundation will be RCC block type foundations. Where free vibration and forced vibration

cases will be checked against all necessary permissible limits. All foundation model will be

analysed for :

a) Self weight of foundation, static weight of machines, (DL)

b) Normal torque load (TL)

c) Dynamic Load (RD)

Concrete mix M25 will be used and all foundation hardware and metal inserts will be embedded

in to the concrete. IS code 2974 will be taken as guidelines for design and construction of the

foundation.

4 Analysis Methods

3D Analysis of the structures is carried out by using the software STAAD Pro 2008 Vi or higher.

Appropriate load and its combinations, as per relevant clauses in IS codes, for most unfavourable

effects are chosen for design.

5 Design Life

The design life of the structure is assumed as 75 years. This requirement is not applicable to

replaceable materials.

6 Design Methodology

All R.C.C structures shall be designed according to the Limit State Method as specified in IS: 456 –

2000.

7 Materials

The self-weight of the various elements are computed based on the unit weight of materials as give

below:-

Table 7-1:

Materials Unit weight kN/m3

Reinforced Cement Concrete

Steel

25.00

78.50

201

7.1 Concrete Grade

The following grades of concrete as per IS 456 will be adopted for the type of structure noted

against each. Design mix shall be used for RCC work as per standards.

Type of structures

Grade of

concrete

Lightly loaded structures, Grade slab, and

paving etc. : M25

All RCC members in foundation & Substructure : M20

All RCC members in Superstructure : M25

All Water retaining structures : M25

Chimney Foundation : M30

Chimney Shell Wall (as per design) : M30

PCC for Water retaining structures : 1:3:6

PCC for Remaining Foundations : 1:4:8

Fill concrete : 1:5:10

The groundwater & soil is assumed as non aggressive in nature & sulphate /chloride contents are

assumed within permissible limits. Hence, no any special cement is considered as well as no any

special treatment to reinforcement is considered.

Fire Resistance for Concrete shall be 1.5 hours

7.2 Reinforcement Grade

High yield strength deformed bars of various diameters grade Fe-500 conforming to IS: 1786 will be

used as reinforcement for all reinforced concrete structures.

7.3 Bricks

Local bricks having the following average compressive strengths will be used for masonry

Class A = 4.2 N/sq.mm.

Class B = 3.5 N/sq.mm.

8 Nominal Cover to Reinforcement

Concrete Cover to Reinforcement is defined in terms of nominal cover. Nominal cover is the

design depth of concrete cover to all steel reinforcement, including stirrups/links. It is the

dimension used in design and indicated on the engineering drawings. The engineer shall use the

following nominal cover requirements.

Description Top

(mm)

Bottom

(mm)

Sides

(mm)

Footings : 50 75 50

202

Description Top

(mm)

Bottom

(mm)

Sides

(mm)

Grade Beam : 40 40 40

Grade Slab : 25 25 25

Beams above EL +0.00M : 35 35 35

Column & Pedestals : 50 -- 50

Lintel Beam(less than 300 x 300) : 25 25 25

Slab & Stair cases : 25 25 25

Water Retaining Structures

Base Soft and Walls (Water face) : 50 50 50

Base Soft and Walls (Soil face) : 40 40 25

Pre-cast Units : 15 25 20

Walls : 25 25 35

For any other elements not specified above, clear cover shall be as per the clause 26.4 of IS: 456 –

2000.

9 Codes & Standards

The relevant Indian Standard codes, as given below, shall be followed for structural design:

Table 9-1:

Sl.No. Code Description

1. IS: 875 (Part 1) - 1987 Code of Practice for Design Loads (other than earthquake)

for Buildings and structures – Unit weights of buildings

materials and stored material.


for Buildings and structures – Imposed Loads.


for Buildings and structures – Wind loads.


for Buildings and structures – Special loads and load

combinations.

5. IS: 456 - 2000 Code of Practice for Plain and Reinforced Concrete.

6. IS: 1786 - 1985 Specification for High Strength Deformed Steel Bars and

Wires for Concrete Reinforcement.

7. IS: 432 (Part 2) - 1982 Specification for Mild Steel and Medium Tensile Steel Bars

and Hard Drawn Steel Wire for Concrete Reinforcement –

Hard Drawn Steel Wire.

8. IS: 13920 - 1993 Ductile detailing for reinforced concrete structures

subjected to seismic forces – Code of practice.

9 IS: 14268 - 1995 Uncoated Stress Relieved low relaxation seven-ply stand

for Prestressed Concrete -

10 IS: 2974-Part 1-1982 Code of practice for Design and Construction for Machine

Foundations: Foundation for Reciprocating Type

Machines

11 IS:1893-(Part 1)-2002 Criteria for Earthquake Resistant Design of Structures:

Part 1 General Provision and Buildings.

12 IS:1893-Part 4-2005 Criteria for Earthquake Resistant Design of Structures:

Part 4 Industrial Structures including Stack-Like structures

203

13 IS:1904-1986 Code of Practice for design and construction of

foundation in soils - General Requirements


Foundations: Foundation for Impact type machines

(Hammer foundations)


Foundations: For rotary type machines (medium and high

frequency)


Foundations: Foundation for rotary type machines of low

frequency.

17 IS: 3370-Part 1-1965 Code of Practice for Concrete Structures for Storage of

Liquids - General Requirements.


Liquids - Reinforced Concrete Structure


Liquids - Design Tables.

20 IS:13920-1993 Ductile Detailing of Reinforced Concrete Structures

subjected to Seismic Forces

21 IS:2502-1963 Code of Practice for Bending and Fixing of Bars for

Concrete Reinforcement

22 IS: 2950-Part 1-1981 Code of Practice for Design and Construction of Raft

Foundation- Part-1 Design.

23 IS:1905-1987 Code of Practice for Structural Use of Un reinforced

Masonry.

10 ARCHITECTURAL WORK SPECIFICATIONS AND FINISHES

FINISHES

All finishes and building specifications will be as per table below:-

Building

Structure

Name

No. of floors

/ Ht as

guidance

Features of

Construc-

tion

Type of

Roof

Side Cladding Floor Finish Remarks

Fermentation

House &

Evaporation

house

As Required RCC

Foundation

with steel

col. one no

staircase, lab

building

30sqm.with

two cabin at

first floor &

Panel room

with 230 mm

thick brick

walls.

Steel truss

with colour

coated

sheet

roofing

Granolithic

floor finish

(IPS) 80mm.

thk.

Distillation

house

As Required RCC

Foundation

with steel

col. With two

no staircase

Steel truss

with colour

coated

sheet

roofing

Granolithic

floor finish

(IPS) 80mm

thk.

204

Building

Structure

Name

No. of floors

/ Ht as

guidance

Features of

Construc-

tion

Type of

Roof


& Instrument

panel with

control room

Boiler house As required RCC

Foundation

with steel

col. &

Instrument

panel with

control room

Steel truss

with colour

coated

sheet

roofing

Granolithic

floor finish

(IPS) 80mm

thk.

Power house

(Control

Room)

As required Steel framed

Structure

with

230thk.brick

wall, RCC Col.

With rolling

shutters.

Steel

framed

Structure

with metal

decking and

RCC on top

of decking

with

waterproof-

ing coba.

Brick masonry

230 mm thick

for walls with

aluminium

sliding

windows and

fixed glazed

partitions for

control room.

Access

Flooring

System (False

Floor) for

control room

and

Granolithic

floor finish

(IPS) 80mm.

thk.

Weigh bridge

with cabin

For 50ton

capacity

RCC Col. RCC Roof 230 thk. Brick

wall with

aluminium

sliding

window.

IPS 80mm.

thk.

Administrative

Building

Single Story

building with

3.30m

height.

230 thk. Brick

wall with RCC

Col.

RCC Slab

with brick

coba

Brick work Partially Kota

stone &

vitrified tiles

Cooling tower As required RCC framed

structure

Time office,

Security office

& Excise office

Single Story

building with

3.30m

height.

230 thk. Brick

wall with RCC

Col.

RCC Slab

with brick

coba

230mm brick

masonry

Partially Kota

stone &

vitrified tiles

Molasses

tanks

20m. dia &

10m height

RCC

foundation

with steel

tank above

Molasses

unloading pit

RCC basin

with steel

plate casing

Chimney RCC Chimney

(height 45m

height

Chimney

Lining: 115

thick fire

brick lining

(IS: 6) with

100 mm air

gap.for

bottom one

Painting

scheme:

1. Inner

surface-Two

coats of heat

and acid

resistant

paint.

205

Building

Structure

Name

No. of floors

/ Ht as

guidance

Features of

Construc-

tion

Type of

Roof


third height

with baffle

wall and

hopper area.

Ladder: Cage

ladder with

safety ring

for entire

height.

2. Outer

surface-Two

coats of

polyurethane

enamel paint

over an epoxy

sealant in red

and white

alternate

2.0/3.0 M

wide bands

for top 1/3

height and

balance area

will be

painted with

two coats of

waterproof

cement paint

over one coat

of primer.

Drain both

sides of road.

230 thick brick

masonry in

side platter.

C.C.Road 20cm.thk.CC

Road with

15cm. PCC &

GSB 17.5cm.

thk.

Compound

wall

2.0 meter height brick work with RCC Col. &

0.60 meter high raised wire fencing on top.

Bagasse / fuel

yard

1000sqm. Brick on edge soling

Store 230 thk. Brick wall with RCC

Col.

Steel truss with color coated

sheet

Rectified/

Ethanol

storage room/

de nitration

room &

ethanol

receiver

room/

rectified sprit

receiver room.

--- Open 230 mm thick

brick wall 2.0

meter height

alongwith

barbed wire

fencing 60 cm

height.

Granolithic floor finish 80

mm thick.

Receiver Room shall be

covered with steel truss and

colour coated sheets with

side cladding.

Condensate

polishing unit

All four sides are to be opened roof covered

with steel truss and colour coated sheets.

206

10.1.1 Damp Proof Course

Plain Cement Concrete 1:1 ½ :3 with a minimum of 2% admixture of water proofing compound will

be provided wherever required.

10.1.2 Plinth Protection

All building and structure will be provided with 1000 mm wide R.C.C. plinth protection all-round

where paving / pitching is not done. The plinth protection will be 50 mm above respective finished

ground level.

10.1.3 Anti-termite Treatment

For all plant buildings, anti-termite treatment will be provided.

10.1.4 Masonry Wall

First class bricks or modular AAC blocks will be used for all masonry works. 230 mm thick wall

with 1:6cm will be used wherever applicable. Half brick thick brick wall in 1:4 cement, sand mortar

will be used. Two nos. of 6 mm diameter bars will be provided at every third layer. Glazed

partition will be provided wherever view of the operating equipment is required. All internal

plastering will be 12 mm thick with 1:4 cm and external plastering will be with 1:5 cm of 18 mm

thick.

10.1.5 Roof Water Proofing

Brick bat coba with waterproofing compound or crystalline waterproofing agent will be provided

on all buildings with flat roofs.

10.1.6 Roof Drainage

i) Water from roof surface will be removed by a system of Roof Drain Headers, rainwater

down comers and necessary fixtures. The roof will be provided with a slope of 1:100

(min) for efficient draining.

ii) Multiple drains (min.2) will be provided for all roof areas. System will be designed in

accordance with stipulations of IS:1742.

10.1.7 False Ceiling

False Ceiling will be with Armstrong panels or Equivalent panels with mineral / glass wool backing,

suspended from steel / RC beams. The illumination and duct grills in these areas will match the

overall aesthetics.

10.1.8 Doors

Doors will be provided at appropriate locations to prevent dust ingress from outside and to suit

respective system requirement and convenience.

a) Un-insulated hollow metal double plated (steel) flush doors with pressed steel frame will

be provided for plant and utility areas.

b) Factory made PVC flush doors will be provided in toilet.

c) Aluminium glazed partitions and double doors with air lock in special areas.

d) Fire proof doors for areas having fire hazard.

10.1.9 Rolling Shutters

Rolling steel shutters will be used where frequent use is not envisaged and for large openings.

Unless noted otherwise, main entry doors will be steel rolling shutter of width and height to suite

the requirements. Rolling shutter with area upto 8 m² will be pull and push type hand operated,

while between 8 m² to 12m² pull and push type with ball bearings. Rolling shutters with areas

larger than 12m² will be mechanical gear type or electrically operated.

207

10.1.10 Windows

Powder coated steel or aluminium windows and ventilators will be proved as per the requirement.

The number of windows will be so decided as to allow adequate natural ventilation and lighting.

Minimum requirements for ventilation and natural lighting will be 15% of the floor area.

10.2 Specification

10.2.1 Roof

Color Galvalume roofing over structural steel purlins with ridge ventilator to be provided for

houses. Virgin polycarbonate Lexan sheets to be provided for all roofing and cladding at a

minimum of 5% of the roofing / cladding area for natural lighting.

All control panel and office rooms : RCC slab with waterproof coba overlay

Air-conditioned areas : False ceiling with Armstrong board or

equivalent

10.2.2 Stairs

All stairs will have not more than fifteen (15) risers in one flight. Height of risers and width of

treads will be 180 mm (max.) and 250 mm (min.) respectively. Minimum width of stairs will be

1000 mm.

Hand railing minimum 900 mm high will be provided around all floor / roof openings, projections /

balconies, walkways platforms, concrete and steel stairs. All hand rail pipes will be 32 mm nominal

bore MS Pipes, medium class and will be galvanised with toe guard 100 mm x 6 mm thk minimum

where required.

10.2.3 Doors, Windows & Ventilators

Fire Proof Doors : Division walls of cable spreader rooms and at all fire exit points this will

be proved as per recommendation of Tariff Advisory Committee. These will be as per IS:3614. Fire

resistance grade of the doors will be as per TAC requirements. However, minimum fire resistance

grade will be for four (4) hours.

Powder Coated Aluminium Windows & Ventilators : Control rooms and other buildings.

Glazed Aluminium Door : Control room, control equipment room, computer room and

rooms annexed to these etc. will be aluminium glazed doors. Glazed aluminium partitions.

Glazed Aluminium Partition : For control rooms, control equipment rooms etc. double glazed wall

panels with aluminium frame will be provided on the side of control room facing the operating

floor to have clear view. Single glazed panel with aluminium framework will be provided as

partition between two air conditioned areas where clear view is necessary.

PVC Doors : Main Toilet

PVC doors : Internal Toilet viz, EWC, Shower

10.2.4 Glazing

Windows / Ventilators : 4 mm thick clear glass will be provided for openable windows and

6 mm thick wired glass for fixed portion of windows / ventilators.

Doors : 5.0 mm thick sheet glass will be provided for doors.

10.2.5 Floor finish

General flooring : 80 mm thick flooring with

I ronite/hardner

Control room & other areas : 40 mm thick vitrified ceramic tiles.

Toilets : Toilets, including W.C and urinal will have cast-in-

situ ceramic floor, Dado will be with glazed tiles of

208

minimum 5 mm thickness up to 2.1 m height (door

height).

Slippery Areas : Floor / staircase in areas prone to slippage due to

oil spillage etc. is provided with anti-skid floor finish

like brush – wash and chequered finish.

Staircase : Risers and treads of concrete staircase will be provided with cast-

in-situ Kotah flooring. Nosing angles will be provided where

required.

10.2.6 Painting

External : External masonry surfaces of all buildings will have 3 coats of

water proof cement paint.

Internal : A coat of plastic emulsion paint will be provided over suitable

primer for control rooms, control equipment rooms, computer

rooms, UPS rooms and air conditioned areas including entrance

lobbies.

All other areas will be provided with 3 coats of cement paint

Battery Room : Battery room and all other areas coming in contact with acid /

alkali or other corrosive liquid will be painted with acid / alkali

resistant chlorinated rubber paint over a suitable primer.

Ceiling : 3 coats of white wash.

Structural Steel Internal & External : All structural steel members including rolling shutters and all

other exposed steel work will have two coats of enamel paint

over a coat of rust convertor primer conforming to IS:2074.

Wood Work : Two coats of Enamel paint over a coat of approved primer.

Fire Prone Areas : All fire exits will be painted in post office red/single red colour

shade, which will not be used anywhere else except to indicate

emergency or safety measures.

Fire-proof putty in cable penetration on walls of cable spreader

rooms will be provided.

Oil Handling Areas : Oil resistant paint will be provided in oil equipment room.

11. WATER SUPPLY

The water supply plumbing inside the houses and mains connection to the water reservoir needs

to designed as per IS 1172 (1993- Fourth revision). Points as desired for outlet will be provided.

209

12 SCOPE OF CIVIL WORKS

The scope of civil work are as below:-

1 Fermentation house 20mx40m

2 Evaporation house 20mx10m

3 Distillation house 20mx10m

4 Boiler site 80mx20m

5 Power house 16mx10m

6 Weigh bridge with cabin 50 tonnes

7 Administrative office 20mx10m

8 Time/Security office 6mx6m

9 Cooling tower 3 nos.

10 Molasses tank 20m dia x10m height

11 Molasses unloading pit 4mx10m

12 Chimney 45m height

13 Rectified spirit storage room 22mx12m

14 Ethanol storage room 22mx12m

15 Ethanol receiver room 22mx12m

16 Denaturated spirit room 22mx15m

17 Rectified spirit receiver room 51mx6m

18 Bagasse yard 1000 sqm.

19 Storm water drain 1000 R.M.

20 Cement Concrete road 2800 m2

21 Compound wall with gate 700 R.M.

22 Store 16mx9m

23 Condensate polishing unit 20mx30m

24 All machinery / pump foundation

25 All ramp in houses

26 All inside drain and cable trenches

27 Water supply for plant

28 Land scaping of the distillery campus

1) All platforms in the houses shall be of M.S. gratings of 6.25 mm strips of 3mm thickness.

2) Plinth level of plant building shall be minimum 75 cm above Distillery ground level.

3) Layout of above with details is enclosed herewith. This layout is tentative and the dimensions of

houses/ sections are tentative. The layout should conform to various statutory requirements and

gudielines of various Act/Statute/Rules.

4) Landscaping will be considered for Rs. 5.00 Lacs. The detailed drawing shall be submitted by the

vendor with final layout to be approved by the mill society.

5) Requirements of Petroleum and Explosive Security Organisation (PESO) has also to be fulfilled

for Ethanol storage.

211

Schedule “B”

DRAFT OF BANK GUARANTEE AGAINST ADVANCE PAYMENTS TO BE GIVEN BY CIVIL CONTRACTOR


THIS GUARANTEE MADE THIS______day of _____ Two thousand & Fifteen, by the

________________________ Bank, having its branch office at __________ (hereinafter called 'The

Guarantor' which expression shall, unless repugnant to the context or contrary to the meaning thereof,

include its successors and assignees) of the one part in favour of Kisan Sahakari Chini Mills Ltd., P.O.

Sathiaon, District Azamgargh -276 406, (Uttar Pradesh) (hereinafter called 'The Mills' which expression

shall, unless repugnant to the context or contrary to the meaning thereof include its successors and

assignees) of the other part.

WHEREAS M/s .........................., a company registered under the Indian Companies Act, ........ having its

registered office at .......................... and chief place of business at ........................... (hereinafter called

'The Civil Contractor' which expression shall unless repugnant to the subject or context include their legal

representatives, administrator, successors or permitted assignees) has entered into with the Mills an

Agreement dated _______ (hereinafter called the said Agreement) to construct buildings and foundations

as for the Mills' distillery plant capable of producing ENA with anhydrous alcohal at Kisan Sahakari Chini

Mills Ltd., Sathiaon District Azamgargh (U.P) – 276406, in accordance with the terms and conditions

therein contained. (hereinafter referred to as the said machinery & equipment)

AND WHEREAS under clause 12.4 of the said Agreement, the Mills is required to pay to the Civil

Contractor against the security of a Bank Guarantee an advance payment of Rs............... lakhs (Rupees

..........................only) representing 10% (Ten per cent ) of portion of Contract Price mentioned at clause

no. 1.1 as advance payment for the purpose for the said construction of foundations and buildings and

such guarantee to be valid till the full advance amount is adjusted against the payment to be made to Civil

Contractor.

AND WHEREAS before advance payment as aforesaid is made the Guarantor has at the request of the Civil

Contractor agreed to give a guarantee as hereinafter contained.


(a) In consideration of the premises the Guarantor hereby undertakes to pay the Mills within thirty

days of demand and without demur such a sum not exceeding Rs................ lakhs (Rupees

.......................................only) as the Mills may demand representing 10% (Ten per cent) of the

Contract Price, and if the Guarantor fails to pay the sum within the said period, the Guarantor

will also pay, on the sum demanded, interest at the bank lending rate then prevailing reckoned

from the date of demand till the date of payment. Provided that the liability of the Guarantor

hereunder shall be adjusted and reduced with the progress, erection and commissioning by Civil

Contractor and to the extent adjustment shown in Civil Contractor Bills upto that time as per

clause 10.0 and its sub-clauses of the said Agreement.

(b) The Guarantor shall pay to the Mills on demand the sum under Clause 1 above without demur

and without requiring the Purchaser to invoke any legal remedy that may be available to them, it

being understood and agreed, FIRSTLY that the Purchaser shall be the sole judge of and as to

whether the Civil Contractor have committed breach of any of the terms and conditions of the

said agreement and SECONDLY that the right of the Purchaser to recover from the Guarantor any

amount due to the Purchaser shall not be affected or suspended by reasons of the fact that any

dispute or disputes have been raised by the Civil Contractor with regard to their liability or that

proceedings are pending before any Tribunal, Arbitrator(s) or Court with regard thereto or in

212


guaranteed amount to the Mills on demand and it shall not be open to the Guarantor to know the

reasons of or to investigate or to go into the merits of the demand or to question or to challenge

the demand or to know any fact affecting the demand and LASTLY that it shall not be open to the

Guarantor to require proof of the liability of the Civil Contractor to pay the amount before paying

the aforesaid guaranteed amount to the Mills.

(c) This Guarantee shall come into force from the date hereof and shall remain valid till 90 days after

the full advance amount is adjusted under clause 10.0 & its sub-clauses of the said agreement,

which according to the terms and conditions of the said Agreement is stipulated to be adjusted by

proportionate 10% (ten per cent ) of the Contract Price mentioned at clause 1.1 of the said

agreement of the Civil Contractor for effected actual progress of the construction of foundations

and buildings at site, but if the actual progress as aforesaid have not been completed by the Civil

Contractor within the said period for any reason whatsoever, the Guarantor hereby undertakes

that the Civil Contractor shall furnish a fresh or renewed guarantee on the same proforma for

such further period as the Mills may intimate failing which the Guarantor shall pay to the Mills a

sum or sums not exceeding Rs..............lakhs (Rupees .....................................only) or the

residual amount of balance advance left after proportionate adjustment in accordance with

clause 1 above, as the Purchaser may demand.

(d) This guarantee is in addition to and not in substitution for any other guarantee executed by the

Guarantor in favour of the Mills on behalf of the Civil Contractor.

(e) The Civil Contractor and the Mills will be at liberty to vary and modify the terms and conditions of

the said Agreement without affecting this guarantee, notice of which modifications to the

Guarantor is hereby waived and the same shall be deemed to have been done with the assent of

the Guarantor.

(f) This Guarantee shall not be affected by any change in the constitution of the Guarantor or of the

Civil Contractor nor shall the guarantee be affected by the change in the constitution of the Mills

or by amalgamation or absorption with any other body corporate and this guarantee will be

available to or enforceable by such body corporate.

(g) This guarantee is irrevocable except with the written consent of the Mills.

(h) The neglect or forbearance of the Purchaser in enforcing any payment of moneys, the payment

whereas is intended to be hereby secured or the giving of time by the Mills for the payment

thereof shall in no way release the Guarantor from its liability under this guarantee.

(i) The invocation of this guarantee shall be by a letter signed by the Mills amd countersigned by

Managing Director U. P. Coop. Sugar Factories Federation Ltd. Lucknow and notifying/declaring

the amount of advance remaining unadjusted and payable to the Mills.

(j) Notwithstanding anything stated hereinbefore the liability of the Guarantor under this guarantee

is restricted to Rs..................... lakhs (Rupees ...............................only). This guarantee shall

remain in force upto ………….. Unless a demand or action under this guarantee is filed against the

Guarantor in writing within three months from the date of expiry i.e. on or before ………….. all

rights of the Mills under this guarantee shall be forfeited and the Guarantor shall be released and

discharged from all liabilities hereunder.

IN WITNESS WHEREOF ________________________ for and on behalf of the Guarantor have signed this


Witnesses:

For and on behalf of the Guarantor

213

Schedule “C”

DRAFT OF BANK GUARANTEE FOR TIMELY COMPLETION OF CONSTRUCTION OF FOUNDATIONS AND

BUILDINGS

THIS GUARANTEE MADE THIS_________ day of __________,Two thousand fifteen, by the

___________________ Bank, having its branch office at ______________ (hereinafter called 'The

Guarantor' which expression shall, unless repugnant to the context or contrary to the meaning thereof,

include its successors and assignees) of the one part in favour of The Kisan Sahakari Chini Mills Ltd.,

Sathiaon, District Azamgargh – 244 901, U.P. (hereinafter called 'The Mills' which expression shall unless

repugnant to the context or contrary to the meaning thereof include its successors and assignees )of the

other part.

WHEREAS M/s _____________________, a company registered under the Companies Act, 19__ having its

registered office at ______________ and chief place of business at ______________________________

(hereinafter called 'The Civil Contractor' which expression shall unless repugnant to the subject or context

include their legal representatives, administrator, successors or permitted assignees) has entered into

with the Purchaser an Agreement dated _______(hereinafter called the said Agreement) for construction

of foundations and buildings for the Purchaser's proposed distillery capable of producing ENA with

Ethanol plant at Kisan Sahakari Chini Mills Ltd., Sathiaon, Distt. Azamgargh – 276 406 (U.P.) in accordance

with the terms and conditions therein contained ( hereinafter referred to as 'the said Machinery and

Equipment)

AND WHEREAS under clause 12.2 of the said Agreement the Civil Contractor (Civil Contractor) are

required to furnish to the Mills a Bank Guarantee in respect of timely completion of construction of

buildings and foundations of the said Machinery and Equipment as provided in Schedule ‘A’ of the said

Agreement for the sum of Rs._____________/- (Rupees_____ only) being 5% (Five per cent) of the total

contract price (given at section 1.1). Such guarantee to be valid till 30 days after the scheduled date of

commissioning of the Machinery and Equipment.

AND WHEREAS at the request of the Civil Contractor, the Mills has agreed to accept a Guarantee from the

Guarantor being these presents to secure such obligations on conditions expressly that the Guarantor

shall on demand and without demur pay the aforesaid guaranteed amount to the Purchaser.

AND WHEREAS the Guarantor has at the request of the Civil Contractor agreed to give the guarantee as

hereinafter appearing.


A) In consideration of the premises the Guarantor hereby undertakes to pay the Mills within three

days of demand and without demur such a sum not exceeding Rs. ______ (Rupees

_____________________ only) representing 5% (Five per cent) of the Contract Price (given at

section 1.1) as the Mills may demand, and if the Guarantor fails to pay the sum within the said

period the Guarantor will also pay, on the sum demanded, interest at the bank lending rate then

prevailing reckoned from the date of demand.

B) The Guarantor shall pay to the Mills on demand the sum under clause 1 above without demur and

without requiring the Mills to invoke any legal remedy that may be available to them, if being

understood and agreed, FIRSTLY that the Mills shall be the sole judge of and as to whether the

Civil Contractor have committed breach/or breaches, of any of the terms and conditions of the

said Agreement and SECONDLY that the right of the Mills to recover from the Guarantor any

amount due to the Mills shall not be affected or suspended by reasons of the fact that any


214

proceedings are pending before any Tribunal/Arbitraotr(s) or Court with regard thereto or in


guaranteed amount to the Mills on demand and it shall not be open to the Guarantor to know the

reasons of or to investigate or to go into the merits of the demand or to question or to challenge

the demand or to know any fact affecting the demand and LASTLY that it shall not be open to the

Guarantor to require proof of the liability of the Civil Contractor to pay the amount before paying

the aforesaid guaranteed amount to the Mills.

C) This guarantee is in addition to and not in substitution for any other guarantee executed by the

Guarantor in favour of the Mills on behalf of the Civil Contractor

D) The Civil Contractor and the Mills will be at liberty to vary and modify the terms and conditions of

the said Agreement without affecting this guarantee, notice of which modifications to the

Guarantor is hereby waived and the same shall be deemed to have been done with the accent of

the Guarantor.


Civil Contractor nor shall the guarantee be affected by the change in the constitution of the Mills

or by amalgamation or absorption with any other body corporate and this guarantee will be

available to or enforceable by such body corporate.

F) This guarantee is irrevocable except with the written consent of the Mills.

G) The neglect or forbearance of the Mills in enforcing any payment of moneys, the payment

whereas is intended to be hereby secured or the giving of time by the Mills for the payment


H) This guarantee shall come into force from the date hereof and shall remain valid till

_____________i.e. one month after the commissioning of the Plant and Machinery for the said

plant is completed in all respects and to the satisfaction of the Mills and the said plant is

commissioned in accordance with the stipulation in the said Agreement for which the stipulated

date according to terms and conditions of the said Agreement is, but if the date is for any reason

whatsoever and upon such extension the Civil Contractor fails to furnish or renew Guarantee for

the extended period, the Guarantor shall pay to the Mills the said sum of Rs.____________/- or

such lesser sum as the Mills may demand.

I) The invocation of this guarantee should be accompanied by a claim signed by the Mills and need

be countersigned by Managing Director, U. P. Cooperative Sugar Factories Federation Limited.

J) Notwithstanding anything stated hereinbefore the liability of the Guarantor under this guarantee

is restricted to Rs.______________/- (Rupees ___________________________only). This

guarantee shall remain in force upto unless a demand or action under this guarantee

is filed against the Guarantor in writing within three month from the date of expiry all rights of

the Mills under this guarantee shall be forfeited and the Guarantor shall be released and

discharged from all liabilities hereunder.

IN WITNESS WHEREOF ____________________________ for and on behalf of the Guarantor have signed

this deed on the day and year above written.


215

Schedule D

DRAFT OF BANK GUARANTEE FOR PERFORMANCE OF CONSTRUCTION OF FOUNDATIONS AND

BUILDINGS TO BE GIVEN BY CIVIL CONTRACTOR

(TO BE SUBMITTED WITHIN FIVE MONTHS OF SIGNING OF THE AGREEMENT)

THIS GUARANTEE MADE THIS ________ day of ______________, Two thousand -----, by the

______________ Bank, having its branch office at ___________________________, (hereinafter called

'The Guarantor' which expression shall, unless repugnant to the context or contrary to the meaning

thereof, include its successors and assignees) of the one part in favour of The Kisan Sahakari Chini Mills

Ltd. Sathiaon, District Azamgargh – 276 406 (UTTAR PRADESH) (hereinafter called 'The Purchaser' which

expression shall, unless repugnant to the context or contrary to the meaning thereof include its

successors and assignees) of the other part.

WHEREAS, -------------, a company registered under the Indian Companies Act, 1956 having its registered

office at ----------- and chief place of business at ---------, (hereinafter called 'Civil Contractor’ which

expression shall unless repugnant to the subject or context include their legal representatives,

administrator, successors or permitted assignees) has entered into with the Purchaser an Agreement

dated Thirteenthday of April 2015, (hereinafter called the said Agreement) to construct foundations and

buildings for successful erection and commissioning of plant and machinery for the Purchaser's proposed

distillery plant capable of producing ENA with Ethanol at Sathiaon, Distt. Azamgargh, Uttar Pradesh

accordance with the terms and conditions therein contained (hereinafter referred to as 'the said

Machinery and Equipment')

AND WHEREAS under clause 12.1(iv) of the said Contract, the Civil Contractor is required to furnish to the

Purchaser a Bank Guarantee in respect of guaranteed performance of the constructed foundations and

buildings for Rs----- (Rupees ------------ only ) representing 5% (Five per cent) of the total contract price

mentioned in the Contract in section 1.1 of the agreement dated -------.

AND WHEREAS the Guarantor has at the request of the Civil Contractor agreed to give the guarantee as

hereinafter appearing.


1. In consideration of the premises the Guarantor hereby undertakes to pay to the Purchaser within

3 (three) days of demand and without demur such a sum not exceeding Rs------- lakhs (Rupees ----

-------- only ) representing 5% (Five per cent) of the Total Contract Price ( mentioned in clause 1.1

of agreement ) as the Purchaser may demand, and if the Guarantor fails to pay the same within

the said period, the Guarantor shall also pay, on the sum demanded, interest at the bank lending

rate then prevailing reckoned from the said three days till the date of payment.



them, it being understood and agreed, FIRSTLY that the Purchaser shall be the sole judge of and

as to whether the Civil Contractor have committed breach/ or breaches, of any of the terms and

conditions of the Agreement and to the extent of loss, damage, costs, charges and expenses

caused to or suffered by the Purchaser from time to time shall be final and binding on the

Guarantor and SECONDLY that the right of the Purchaser to recover from the Guarantor any

amount due to the Purchaser shall not be affected or suspended by reasons of the fact that any


proceedings are pending before any Tribunal, Arbitrator(s) or Court with regard thereto or in


guaranteed amount to the Purchaser on demand and it shall not be open to the Guarantor to

216

know the reasons of or to investigate or to go into the merits of the demand or to question or to

challenge the demand or to know any fact affecting the demand and LASTLY that it shall not be

open to the Guarantor to require proof of the liability of the Civil Conractor to pay the amount

before paying the aforesaid guaranteed amount to the Purchaser.


Guarantor in favour of the Purchaser on behalf of the Civil Contractor

4. The Civil Contractor and the Purchaser will be at liberty to vary and modify the terms and

conditions of the said Agreement without affecting this guarantee, notice of which modifications

to the Guarantor is hereby waived and the same shall be deemed to have been done with the

accent of the Guarantor.


Civil Contractor nor shall the guarantee be affected by the change in the constitution of the

Purchaser or by amalgamation or absorption with any other body corporate and this guarantee

will be available to or enforceable by such body corporate.




7. The guarantee is irrevocable except with the written consent of the Purchaser.

8. This guarantee shall come into force from the date hereof and shall remain valid till 30 days after

the end of second crushing season but if the period of the contract is for any reason extended and

upon such extension if the Civil Contractor fail to furnish a fresh or renewed guarantee for the

said extended period, the Guarantor shall pay to the Purchaser the sum of Rs.----- lakhs (Rupees --

--------- only) or such lesser sum as the Purchaser may demand.

9. The invocation of this guarantee shall be by a letter signed by the Purchaser and countersigned by

Managing Director, U. P. Cooperative Sugar Factories Federation Limited

10. Notwithstanding anything stated hereinbefore the liability of the Guarantor under this guarantee

is restricted to Rs.------ lakhs (Rupees ------------- only). This guarantee shall remain in force up to

the end of sixty days after the end of second financial year unless a demand or action under this

guarantee is presented to the Guarantor in writing within three months from the date of expiry all

rights of the Purchaser under this guarantee shall be forfeited and the Guarantor shall be released

and discharged from all liabilities hereunder.

IN WITNESS WHEREOF _______________________ for and on behalf of the Guarantor have signed this


Witnesses: For and on behalf of the Guarantor.

217

SECTION III(E) - AGREEMENT FOR ERECTION AND COMMISSIONING

This agreement made on the ________day of ______ 2016 between _____________________ a

cooperative society registered under the U. P. Cooperative Societies Act, 1965, having its registered office

at ______________________________________________ (hereinafter called the "MILLS"), which

expression shall, unless repugnant to the subject or context, include their successors and assignees of the

ONE PART, and the M/s. _______, a company within the meaning of Companies act, 1956, having its

registered office at _____________ __________________, hereinafter called the Erection Contractor or

(E.C.) which expression shall, unless repugnant to the subject or context, include their legal

representatives, administrators, successors or permitted assignees represented by _____________, of the

OTHER PART.

WHEREAS the Mills are going to purchase 30 KL per day capacity molasses based distillery for

production of 30 KLPD ENA and 30 KLPD anhydrous ethanol plant at Sathiaon (Distt. Azamgargh), under

the agreement between the mills and M/s. _____________. (hereinafter called the erection contractor).

Whereas the offer of erection contractor vide tender dated _________ to erect and commission

the plant and machinery for 30 KL per day capacity molasses based distillery for production of 30 KLPD

ENA and 30 KLPD anhydrous ethanol plant and to operate the plant for 24 months from the date of

commercial production at Kisan Sahakari Chini Mills Ltd., Sathiaon, Distt. Azamgargh, Uttar Pradesh

(thereafter referred to as the site) as specified in schedule-'A' annexed hereto and forming part of this

agreement (hereinafter referred to as ‘the said machinery and equipment’) has been accepted by the

Mills on the terms & conditions hereinafter appearing .

Whereas the contract price hereinafter mentioned is based on the E.C.'s undertaking to erect,

commission and make ready for commercial use the said equipment by _________ and to operate the

plant for 24 months from the date of commercial production, in which respect the time is essence of the

contract and if the E.C. fails to do so, the contract price shall stand reduced as hereinafter provided.

NOW THEREFORE, the parties hereto have agreed on the following terms and condition for

erecting and commissioning the said machinery and equipment and their matters connected therewith

referred to herein along with the dismantling, shifting & land development of old machineries and plant

building.

1.0 CONTRACT PRICE

1.1 The E.C. agreed to erect and commission the said machinery and equipments to be purchased by

the mills under the supply contract and dismantling, shifting and leveling of old plant building and

machineries (if required), as specified in schedule -A' annexed to and forming part of the

Agreement with the purpose to successfully design supply machinery and equipment of the

required distillery plant and satisfy other relevant technical parameters related to plant and to do

other works hereinafter mentioned, at a total price of Rs. _______ lakhs (Rupees

______________________) hereinafter referred to as the' contract price' subject to the terms

and conditions hereinafter provided as per break-up given below:-


a) Fabrication, erection (with consumables including those

mentioned below) supervision of erection and

commissioning and of trial run of the plant and

machinery purchased under the supply contract.

b) Lagging, cladding, insulation, Primer and anti-corrosive

coate wherever required final including painiting inside

218

and outside as per colour scheme of the Purchaser.

c) First filling of lubricants

d) Performance trial in respect of capacity and efficiency of

equipments

e) Insurance

f) Taxes and duties as applicable

Total Contract Price

Total Contract Price for Erection and Commissioning (with all consumables, salaries & wages of

workers, Taxes and duties), supervision of erection and commissioning and of trial run of the

equipment purchased under the supply contract along with dismantling (if required) and and to

operate the plant for 24 months from the date of commercial production including successful

performance is Rs. __________

1.2 The price referred in clause 1.1 is firm in all respect till commission of the said equipment and

completion of 24 months of successful operation from the date of commercial production.

1.3 INSURANCE

The contract price mentioned in clause 1.1 above include the charges of storage cum erection insurance policy including fire, theft, storage erection, commissioning and other insurance policies in respect hereof shall be arranged by the erection contractor and full force and effect. The E.C. contractor shall also have the interest of the purchasers and their financiers noted upon such policies of insurance. The insurance policy shall be taken by the E.C. under agreed bank clause in the joint names of the erection contractor as contractor, the mills as mills. It shall be the responsibility of the E.C. to ' lodge the claim , if any, with the insurance company and to replace the items of equipment and machinery lost or damaged during erecting, such replacement to be done by the E.C. free of cost delivery at site, within such reasonable time as may be decided by the mills. All money received against claims shall be to the account of E.C.

2.0 SCOPE OF WORK

The E.C. shall erect and commission the said plant as detailed in Schedule A, annexed to forming part of the agreement, in conformity with the specifications laid and according to progressive erection schedule matching the supply and delivery schedule and to the satisfaction and approval of the mills so that the said plant shall be ready for commissioning and commercial production within the time provided in clause 4.1 . The dismantling, shifting and levelling land, if required shall be included in the scope of E.C. under this agreement. EC has to shift safely the dismantled material to the specified area allotted by the mills.

3.0 ERECTION AND COMMISSIONING 3.1 The E.C. agree to erect and commission the equipment and machinery by --/--/2016 to be supplied

under the supply contract, as specified in schedule -'A' annexed to and forming part of this agreement to the satisfaction of the mills .

3.2 The E.C. shall, at their own cost, provide at the site adequate tools, tackles and other erection

equipment and also employ adequate number of labor and suitable skilled workmen for safe custody, erection and the commissioning of the machinery equipment and shall have the entire work supervised by qualified and experienced personnel to the satisfaction of the mills. Any defect in the said erection or damage or loss to the equipment till commissioning and during operastion period (24 months from commercial date) shall be rectified /replace and made good forthwith by the E.C. at their own cost and expense.


Any materials including tools and tackles etc. brought by the E.C. at the mill site and not paid for by the mills can be taken out by the E.C. after the mills approval.

219

4.0 SCHEDULE OF ERECTION AND COMMISSIONING : 4.1 The E.C. agree to erect and to give successful performance of the equipment, detailed in Schedule

A annexed to and forming part of this agreement, so that the erection of the equipment is completed in all respect to the satisfaction of the Mills and the said equipment commissioned and made ready for commercial use by __________ in which respect time is the essence of the contract.

4.2 The E.C. shall be bound and hereby agree to erect and commission the said equipment by

________ in conformity with the drawings, diagram, design and layout as approved by the Mills and in accordance with the other terms and conditions of this agreement.

4.3 The checking of the machinery foundation during different stages of construction shall be done

jointly by the mills or by their authorized representative and E.C. at factory site. 4.4 The E.C. shall in the erection work seek instruction from the sellers of the said equipment under

the supply contract and shall comply with all instructions that the sellers of the said equipment may give to E.C. from time to time.

4.5 The E.C. shall receive the equipment to be supplied under the supply contract as agent of the mills

and shall keep the same in its custody for the purpose of erection. The E.C. shall indemnify the mills against any loss or damage to the said equipments whilst in its custody and in the event of loss or damage thereto, the E.C. shall replace the same at its own cost within time so as to adhere to the date of commissioning.

5.0 TRIALS AND TAKEOVER: 5.1 As soon as the equipment is erected and ready for commissioning, the E.C. shall notify in writing to

the mills specifying a date and time not less than 30 days later than the date of the notice when the E.C. intend to carry out the steam, water and load trials as per schedule decided by the mills to enable the mills to arrange for fuel, power, molasses and boiler feed water etc. Unless other wise agreed by the mills and the E.C., the E.C. shall begin the said trials on the date and time so notified and the mills shall attend to their carrying out the said trials.

If the mills fail to attend on the agreed date and time to the said trials as required by this clause or if it is agreed between the mills and the E.C. that the mills shall not do so, then the E.C. shall carry out such trials in the absence of the mills and shall forthwith notify the mills of the results thereof and the results so notified shall not be questioned by the mills.

5.2 After the said trials have been completed to the satisfaction of the mills and / of their furnishing a

certificate to the effect that all the equipment and machinery mentioned in schedule -'A' has been erected and commissioned and the equipment has been completed according to the terms and conditions of the agreement, the E.C. ' s obligations under the agreements shall be deemed to have been fulfilled.

5.3 The mills will give 20 days clear notice to the E.C. for conducting the performance trials.

The performance trial will be conducted in the presence of the performance trial committee which shall comprise the authorized representatives of the following :-

(a) U.P. Cooperative Sugar Factories Federation., Lucknow. (b) National Sugar Institute, Kanpur, (c) National Federation of Cooperative Sugar Factories Limited , New Delhi. (d) Purchaser (e) Authorized agency (f) Erection contractor (g) Machinery suppliers

Out of the said first six authorized representatives, four of them shall be necessary to form quorum for the said committee to function. The performance trial committee would tabulate the results, achieved during the trial period of seven days and also indicate clearly whether performance as per clause 9 of the supply contract has been achieved or not. In case of non achievement of

220

performance, the extent of failure or default of clause-9 of the supply contract shall also be indicated by the said committee.

5.3.1 If the trials pursuant to clause 5.3 are completed to the satisfaction of the performance trial

committee mentioned above, or in their absence to the satisfaction of committee constituted of persons mutually agreed upon by the mills and the E.C., A certificate to the effect shall be issued by the mills to E.C.

5.3.2 On furnishing of the certificate mentioned in clause 5.3.1 above, the said equipment shall be

deemed to have been taken over by the mills and the performance guarantee provided in the Erection contract shall stand discharged.

6.0 DAMAGE TO PERSONS AND PROPERTY:

During and until the commissioning of the said machinery and equipment the E.C. shall be fully responsible for any loss or damage to persons engaged or deputed at site by the E.C. resulting from any cause whatsoever connected with erection or operation of the works, The E.C. shall provide, at their own cost, for the chief erector and their assistants and erection workmen deputed by them for the erection, an insurance for death or bodily injury suffered by them.

In every case in which by virtue of the provisions of the workmen's compensation Act, the mills are obliged to pay compensation to a workman employed by the E.C. or by any of their sub-contractors in the execution of the work, the mills will recover from the E.C. the amount of compensation so paid, and with out prejudice to the rights of the mills under section 12(2) of the said Act, the Mills shall be at liberty to recover such amount or any part thereof by deducting it from sums due by mills to the E.C. whether under this contract or otherwise, or realize the same from the E.C.

The mills shall not be bound to contest any claim made under section 12(1)of the said Act, except of the written request of the E.C. and upon their giving to the mills, full security for all cost for which mills might become liable in consequence of contesting the claim.

7.0 MILL'S RESPONSIBILITY : 7.1 WORKSHOP AND ERECTION FACILITIES :

7.1.1 The mills shall provide free of cost suitable accommodation / space for storage of the mills

equipment and machinery and E.C.'s tools and tackles etc.

7.1.2 Workshop machinery facility as available at site shall be provided by the mills to the E.C. 7.1.3 The mills shall provide free of cost to the E.C. adequate water supply at factory site. However

electricity shall be provided by the mill on cost. 7.2 The mills shall provide at their cost technical staff and labour, including skilled and unskilled for

steam and water trial and commissioning and operating the equipment.

7.3 The mills shall pay the required statutory inspection and other fees and charges payable under the

provision of any Act in respect of installation, operation, or use of machinery and equipment, but the follow-up work for getting the approval thereof shall be done by the E.C. for which they would be solely responsible. It is clarified that E.C. shall also be responsible to submit the desired applications timely to the concerned authorities and to obtain the desired certificates/clearances in time.

7.4 ACCOMODATION :

Accommodation as available at site shall be provide by mills to E.C. free of charge. In case of insufficient residential accommodation with mills, EC has to arrange of his own for which no compensation will be given by mill. E.C. has to arrange for medical facility for his staff at site, for which no compensation will be given by the mill..

8.0 GROUNDS ENTITLING THE E.C. TO AN EXTENSION OF TIME:

221

The E.C. shall not be entitled to any extension of time mentioned in clause 4.1 for any reason, whatsoever except for the following reasons. Any extension of the commissioning date will be granted by the mills only after obtaining approval of the Managing Director, U.P. cooperative sugar factories federation Ltd., Lucknow.

8.1 If the mills order expressly in writing for execution of work by the E.C. to be suspended for no fault of the E.C. the E.C. shall be entitled to reasonable extension of time, as may be decided by the Managing Director, U.P. Cooperative Sugar Factories Federation, Lucknow.

8.2 The E.C. shall be entitled to corresponding extension of time due to froce majeure as per clause of this agreement.

9.0 FORCE MAJEURE:

The right of the E.C. to proceed with the work shall not be terminated as provided in clause 16 nor will the contract price be reduced or damages be payable as provided herein because of any delay in the completion of the work, due of unforeseen causes beyond the control and without the fault and negligence of the E.C. or their sub-contractor including (but not restricted to) act of God or public enemy, action of Government in its sovereign capacity, floods, epidemics, quarantine, strikes, riots, lockouts, fires, explosion, and accident. In the event of any of the aforesaid contingencies, the mills will be promptly kept informed by the E.C. by telephone, fax, email, telegrams, followed by confirmation in writing with documentary proof within 10 days of commencement and cessation of force majeure circumstances.

10.0 TERMS OF PAYMENT

A total advance of 20% comprising First Advance of 10% of contract price (as per clause 1.1.a) within 15 days of start of erection work and Second Advance of 10% of contract price (as per clause 1.1.a) will be paid to the Erection Contractor within 75 days from the actual date of start of the erection work at site on receipt of respective Bank Guarantees on Mill’s proforma. The advance given shall carry a interest @ 12% per annum on reducing balance from the date of issue of cheque/bank draft till the progressive adjustment in the bills. The date of adjustment of bills means the date on which the amount is paid by cheque /draft.

10.1 On receipt of Ist advance Bank Guarantee equivalent to 10% of the contract price (as per clause 1.1.a) alongwith another bank guarantee equivalent to 5% of the total contract price referred to in clause 1.1 on any Nationalised Bank towards timely erection and commission of the plant and equipment, 10% of the contract price shall be paid by way and in the nature of first instalment of advance by crossed demand draft/RTGS in favor of E.C.

10.2 On receipt of 2nd advance Bank Guarantee equivalent to 10% (as per clause 1.1.a) of the contract

price referred to in clause 1.1 alongwith another bank guarantee equivalent to 5% of the total contract price referred to in clause 1.1, on any Nationalised Bank towards satisfactory performance of the machinery and equipment, 10% of the contract price shall be paid within 75 days from the actual date of start of the erection work at site by way and in the nature of 2nd instalment of advance by crossed demand draft in favor of E.C in the manner mentioned in clause 10.1 subject to furnishing and compliance of the following:

I. Utilisation certificate signed by the chief executive of the E.C. on the proforma annexed here to for advance paid as per clause 10.1.

II. Statement showing the detailed price breakup of the contract price as per clause 1.1

III. Detailed schedule containing monthwise erection prepared in consultation with and to the

satisfaction and approval of the Mills.

IV. Proof of fulfillment of all contractual obligations in terms of this agreement including those given in Schedule ‘A’, ‘B’ due upto that date.

Provided that if the E.C. fails to comply with any of the contractual obligations due up to that date , the second instalment of advance will not be released to the E.C.’s and all delay will be on E.C's account and no extension in date of commissioning shall be granted by the mills.

The advance payment made by the mills shall be utilised by the E.C. for arranging and making payment to manpower, tools and tackles for erection and commissioning of the said plant and machinery and for no other purpose whatsoever .

222

Provided that all the aforesaid advance payment shall be made by the mills on receipt of bank guarantee of equivalent amount on the mills proforma from Nationalised bank as per clause 12.4(a).

If the E.C. fail to get any instalment of advance for non-compliance of the above obligations on their part, the payment of advance shall be delayed and such delay shall not in any way entitle the E.C. for grant of extension in the stipulated date of erection and commissioning under this Agreement.

10.3 In the event of non-submission of the guarantee by E.C. to the mills as per clause 12.2 and 12.3, the mills shall deduct 10% of the gross amount of the bill subject to maximum of 5% of the contract price in the case of guarantee under clause 12.3 and 5% of the gross amount of bill in case of guarantee under clause 12.2.

10.4 60% of the amount of contract price (as provided in clause 1.1) after adjustment of interest on mobilization advance shall be paid against actual completion of the proportionate work and also when the E.C. have complied with all obligations including furnishing of various guarantees and other obligations due up to the date of the said payment. The payment shall be made by the mills only after the progress of the work has been certified by an authorized representatives duly authorized by UP Cooperative Sugar Factories Federation Ltd. Lucknow.

10.5 The payment of balance amount being 20% of the contract price shall be made after three months of start of commercial production after adjustment of balance amount of interest payable on mobilization advance and any other amount due from the EC.

10.6 The payment of the contract price under this agreement shall be made to E.C. as stated in this clause 10.0.

10.6.1 The earnest money deposited with bid shall be converted into security deposit and refundable after 6 months of successful performance of Distillery.

10.7 In case the E.C. fail to commission the said plant within the time specified in clause 4.1, the E.C.

shall be liable to pay mills interest at the bank lending rate prevalent at that time compounded half yearly on the amount of advance paid to the E.C. reckoned from the stipulated date of commissioning of the plant as specified in clause 4.1 to actual date of commissioning.

(a) In making payment against the proportionate work done, the mills shall always deduct

there from proportionate advance given by that time.

(b) The mill shall deduct the income tax as per provision of Income Tax Act 1961 amended up to date and also other taxes at sources, if deductable to comply with the statutory requirements.

10.8 The advance given under clause under 10.1 & 10.2 shall carry a interest @ 12% per annum on

reducing balance from the date of issue of cheque/bank draft till the progressive adjustment in the bills under clause 10.4. The date of adjustment of bills means the date on which the amount is paid by cheque /draft.

11.0 Liquidated Damages 11.1 In case of late commissioning of plant & machinery a penalty of 0.25% per week of contract price

and maximum upto 5% of contract price.

11.1.1 Apart from above it is also hereby agreed that if the erection contractor fail to erect and

commission all the said equipment within the time fixed by clause 4.1 or extension, if any, thereof allowed by the purchasers as per terms of this agreements, the contract price herein agreed in clause 1.1 shall stand reduced by an amount equal to one percent of contract price, per completed week or part thereof delay after the appointed or extended date, as the case may be, and the contractor shall within 30 days of demand repay the same to the purchasers such price reduction to be in full satifaction of the E.C.'s liability for delay but shall not exceed five percent of the contract price.

11.1.2 To secure obligation under clause 11.1.1 the E.C. shall furnish to the mills a Bank Guarantee as

provided in clause 12.2 herein after .

223

11.2 PRICE REDUCTION FOR FAILURE OF GURANTEED PERFORMANCE

a) If the E.C. shall fail to give the guaranteed performance as provided in clause 9 of the supply contract, the contract price herein agreed in clause 1.1 shall stand reduced by the amount equal to five percent of the contract price and E.C. shall within thirty days of demand repay the same to mills .

b) To secure the obligation under clause 11.2 (a) E.C. shall furnish to the mills a bank guarantee as provided in clause 12.3 herein after.

12.0 GUARANTEES: 12.1 The E.C. shall furnish to the mills at their own cost on the mills proforma (enclosed) four bank

guarantees from the Nationalised Bank as specified bellow:

12.2 One bank guarantee in respect of timely erection and commissioning of equipment and machinery for five percent of the basic price as provided in clause 1.1 shall be furnished along with First advance bank guarantee after signing of this Agreement. This guarantee shall be valid till 6 months of the said equipment is commissioned .

12.3 One Bank Guarantee in respect of guaranteed performance of the equipment and machinery erected by the E.C. for 5% of the basic price as referred to in clause 11.2 of this Agreement shall be furnished along with the second advance bank guarantee within 75 days from actual date of

start of the erection work at site and will be valid upto 60 days after the end of 24 months from the

schedule date of commissioning.

12.4(a) Two Bank Guarantees in respect of advance payment as provided in clause 10.1 & 10.2 of this Agreement to be given before drawing the respective advance payment from the mills.

Provided that the liability of the guarantor herein shall stand reduced by deductions pro-rata against the value of the work certified and passed for payment under clause 10.5.

12.4(b) The recovery of the advance paid under clause 10.1 10.2 and 10.3 shall be made prorata ( that is

to say in the same proportion that the amount of the guarantee bears to the amount as mentioned under clause 10.5)

12.5 If the E.C. shall abandon this contract or fail to perform their part of this contract within the period,

herein agreed or any extension thereof granted by the mills as per terms of this agreements or if the work or any part thereof is taken out of the E.C.'s hand under clause 17 then and in any such case the E.C. shall refund to the mills within 30 days of demand such part of the advance payment hereunder made as the Mills may deem fit to protect their interest failing which the mills may recover the same with the interest at the lending rate of banks then prevailing .

12.6 The Bank Guarantee required to be furnished by the E.C. under the provisions hereof to secure the

advance payment of bank guarantee to secure the timely erection/ commissioning or performance of the plant and machinery or the Bank Guarantees for any other purpose under the provisions hereof shall be in the form(s) approved by the Mills which form(s) shall inter-alia invariably include the provisions that the decision of the mills as to whether there has been any loss or damage or default and /or negligence on the part of mills will be final and binding on the guarantor, that the right of the mills to recover from the guarantor any amount due to the mills shall not be effected or suspended by reasons of the fact that any dispute or disputes have been raised by the E.C. with regard to their liability or that proceedings are pending before any tribunal, Arbitrator(s) or Court with regard there to or in connection therewith, that the guarantor shall pay to the mills the sum under the guarantee without demur on first demand requiring the mills to invoke any legal remedy that may be available to them, that it shall not be to open to the guarantor to know the reason thereof or to investigate or to go into the merits of the demand or to question or to challenge , the demand or to know any facts effecting the demand or to require proof of the liability of the E.C. before paying the amount demanded by the mills under the guarantee(s) and that the guarantee shall be invoked only when the invocation letter is signed by the mill(s) & counter signed by the Managing Director of U.P. Cooperative Sugar Factories Federation Ltd., Lucknow (U.P.). The

224

guarantee required to be furnished by the E.C. under the provision here of to secure the advance payment , timely erection & commissioning & performance of the plant and machinery or for any other purpose under the provision hereof shall be for such period as may cover the period of erection/ commissioning or the Guaranteed Performance respectively as the case may be, as stipulated under this agreement & shall also provide a minimum of 6 month invocation period - If however , the period of this agreements is extended under the provision hereof or due to E.C. not fulfilling their obligations under this agreement, the E.C. shall have such guarantees extended up to the corresponding extended period at their cost and in no case extension of the period of the contract shall be construed as waiver of the right of the mills to on force the guarantees.

13.0 ARBITRATION :

If at any time any question dispute or difference whatsoever shall arise between the mills and E.C. or any person claiming under them upon or in relation to or in connection with this agreement accept as to matters the decision for which has been specifically provided, either party may forthwith give to the other notice in writing of the existence of such question, dispute or difference and the same shall be referred to the arbitration of the Sole Arbitrator namely Principal Secretary/Secretary, Sugar Industry and Cane Development, Govt. Of Uttar Pradesh

The award of the Sole Arbitrator shall be final and binding on the parties. This submission shall deemed to be submission to arbitration with in the meaning of the Arbitration and Conciliation Act 1996 and the rules made thereunder or any statutory modifications or re-enactment thereof for the time being inforce .

The Arbitrator may from time to time with the consent of the parties enlarge the time for making and publishing the award work under the agreement shall , unless the arbitrator otherwise directs, continue during the Arbitration proceedings. The place of arbritaration shall be Lucknow.

14 JURISDICTION

The High Court of judicature at Lucknow and courts subordinates there to at Azamgargh (UP) shall alone have jurisdictions to exclusion of all other courts subject to the arbitration proceedings under clause 13 of this contract

15.0 SUB - CONTRACTS :

The E.C. has right to sub-contract any part of the contract to other parties and sub-contrators.

Provided that nothing contained in this clause shall be deemed, however , to create any contractual relations between the sub contractors of the one part and the mills of the other part and shall not absolve the E.C. from their ultimate responsibility for purpose of this agreement .

16.0 TRANSFERABILITY OF THE CONTRACT:

The E.C. shall not transfer their rights and obligations arising out of or in relation to this agreement except with the consent in writing of the mills .

17.0 NON - COMPLIANCE:

If the E.C. shall neglect to erect and commission the equipment as per terms and conditions of this Agreement or to comply with any orders given to them in writing by the mills in connection therewith , the mills may give notice in writing to E.C. to make good , within a reasonable specified time, the failure neglect or contravention complained of , and if the E.C. still without reasonable cause fail to comply with the notice or fail to make good the matter to the satisfaction of the mills within the time specified in the notice (to be reckoned from the date of receipt of notice by the E.C. ) the Mills may take over the work of erection or commissioning of the equipment as a whole or in part out of the E.C.'s hands and or may give it to another person on contract at a reasonable price under intimation to the E.C. and the mills shall be entitled to recover any excess cost from E.C. or make it good from any bills or dues of the E.C. pertaining to this Agreement .

18.0 POWER TO CLOSE WORK:

225

18.1 If at any time after signing this Agreement, the supply contract is determined for any reason whatsoever or the mills shall in order to comply with any directives of the Government of U.P. not require the whole or any part of the work relating to erection or commissioning of the purposed said equipment under the terms of this agreement, to be carried out, the Mills shall give notice in writing of the fact to E.C. who shall have no claim to any payment by way of compensation or otherwise on account of any profit of advantage which they might have derived from the execution of the said work in full but which they could not derive in consequence of the giving up of the work before completion, the E.C. shall be paid at contract rates for the full amount of work executed and also actual expenses incurred by them on account of any labour and material collected at site or arrangement made for execution of the work which could not be utilised either fully or partially on the work on account of the giving up of work as aforesaid: provided that where partial utilisation of material and arrangement as aforesaid has been made, the payment will be made in proportion to the value of the work done to the value of the whole work covered by the contract .

18.2 In the event of the closing of the work as above, the E.C. undertake to refund all outstanding

unutilised and unadjusted amount of the advance payment, if any, within 120 days, failing which the erector shall be liable to refund to the mills the above amount along with interest for the period beyond 120 days at the lending rate of banks then prevailing.

19 E. C. 'S LIABILITY FOR INTEREST:

In case the E.C. fail to commission the plant within the time agreed herein, the E.C. shall be liable to pay to the mills interest at the prevalent bank lending rate per annum compounded half yearly on the amount of advance paid to the E.C. under clause 10 reckoned from the date of commissioning of the plant as specified in clause 4.1 till the date of actual commissioning .

20.0 MISCELLANEOUS:

20.1 Unless, otherwise especially agreed in writing any concession shown by the parties to this agreement to each other shall not prejudice their individual rights under this agreement .

20.2 The E.C. shall be deemed to have noted that time is the essence of this contract and have carefully

examined and satisfied themselves as to the terms and condition, specifications etc, mentioned in this agreement .

20.3 All money which the mills may under the terms hereof be entitled to recover from the E.C. may be recovered by the mills from any payment due or which may at time become due to the E.C. under this or any other contract.

20.4 The E.C. shall invariably depute their accerdited representatives(s) to attend review meetings as may be fixed by the mills to monitor the progress of the works and such representatives shall furnish such information and make such commitments on behalf of the E.C. 's as may be necessary in this behalf.

21.0 This agreement including the schedule and annexures have been executed in two copies, the original will remain with the mills, whereas the second copy will remain with the E.C. . By signing this agreement , both i.e. the mills and the E.C. agree to abide by its clauses .

This agreement consists of pages as bellow:-

1) Agreement

2) Schedule ”A” (i) Part A - Specifications for Plant & Machinery consists of Part A, Part B (ii) Part B - Classifications and elucidation

3) Proforma ”AA" Advance Guarantee

4) Proforma ”BU" Timely Erection & commissioning Guarantee

5) Proforma "CP" Performance Guarantee

6) Proforma "d" Utilisation Certificate

22.0 The stamp duty shall be paid by mills . True certificate copy of the extracts of the Minutes of the meeting of the Board vesting in its General Manger power of the mills to sign this Agreement and

226

the Power of Attorney executed by E.C. authorising the Attorney to sign the Agreement on behalf of the E.C. are enclosed herewith . In withness whereof the parties hereto have herewith set their respective hands and put seal of the day and year first above written .

IN WITNESS HEREOF THE PARTIES HEREUNTO HAVE SET THEIR RESPECTIVE HANDS ON THE AFORESAID DATE. FOR AND ON BEHALF OF FOR AND ON BEHALF OF THE PURCHASER THE SELLER WITNESS: WITNESS:

1. 1. 2.

Date:

Place:

227

PROFORMA “AA”

DRAFT OF BANK GUARANTEE AGAINST FIRST &

SECOND ADVANCE PAYMENTS TO BE GIVEN BY E.C. Bank Guarantee No.___________ THIS GUARANTEE MADE THIS______day of _____ Two thousand & Fifteen, by the ________________________ Bank, having its branch office at __________ (hereinafter called 'The Guarantor' which expression shall, unless repugnant to the context or contrary to the meaning thereof, include its successors and assignees) of the one part in favour of Kisan Sahakari Chini Mills Ltd., P.O. Sathiaon, District Azamgargh -276 406,(Uttar Pradesh)(hereinafter called 'The Purchaser' which expression shall, unless repugnant to the context or contrary to the meaning thereof include its successors and assignees) of the other part. WHEREAS M/s .........................., a company registered under the Indian Companies Act, ........ having its registered office at .......................... and chief place of business at ........................... (hereinafter called 'The E.C.' which expression shall unless repugnant to the subject or context include their legal representatives, administrator, successors or permitted assignees) has entered into with the Purchaser an Agreement dated _______ (hereinafter called the said Agreement) to dismantle and shift the old plant and machinery, erect & commission the new machinery & equipment for the Purchaser's Distillery at Kisan Sahakari Chini Mills Ltd., Sathiaon District Azamgargh (U.P) – 276406, in accordance with the terms and conditions therein contained. (hereinafter referred to as the said machinery & equipment) AND WHEREAS under clause 12.4 of the said Agreement, the Purchaser is required to pay to the E.C. against the security of a Bank Guarantee an advance payment of Rs............... lakhs (Rupees ..........................only) representing 10% (Ten per cent ) of portion of Contract Price mentioned at clause no. 1.1 as first/second advance payment for the purpose for the said erection and commissioning and such guarantee to be valid till the full advance amount is adjusted against the payment to be made to E.C. AND WHEREAS before advance payment as aforesaid is made the Guarantor has at the request of the E.C. agreed to give a guarantee as hereinafter contained. NOW THIS DEED WITNESSES AS FOLLOWS: (a) In consideration of the premises the Guarantor hereby undertakes to pay the Purchaser within

thirty days of demand and without demur such a sum not exceeding Rs................ lakhs (Rupees .......................................only) as the Purchaser may demand representing 10% (Ten per cent) of the Contract Price, and if the Guarantor fails to pay the sum within the said period, the Guarantor will also pay, on the sum demanded, interest @ 12% per annum from the date of advance till the date of payment. Provided that the liability of the Guarantor hereunder shall be adjusted and reduced with the progress, erection and commissioning by E.C. and to the extent adjustment shown in E.C. Bills upto that time as per clause 10.0 and its sub-clauses of the said Agreement.

(b) The Guarantor shall pay to the Purchaser on demand the sum under Clause 1 above without

demur and without requiring the Purchaser to invoke any legal remedy that may be available to them, it being understood and agreed, FIRSTLY that the Purchaser shall be the sole judge of and as to whether the E.C. have committed breach of any of the terms and conditions of the said agreement and SECONDLY that the right of the Purchaser to recover from the Guarantor any amount due to the Purchaser shall not be affected or suspended by reasons of the fact that any dispute or disputes have been raised by the E.C. with regard to their liability or that proceedings are pending before any Tribunal, Arbitrator(s) or Court with regard thereto or in connection therewith, and THIRDLY that the Guarantor shall immediately pay the aforesaid guaranteed amount to the Purchaser on demand and it shall not be open to the Guarantor to know the reasons of or to investigate or to go into the merits of the demand or to question or to challenge the demand or to know any fact affecting the demand and LASTLY that it shall not be open to the Guarantor to require proof of the liability of the E.C. to pay the amount before paying the aforesaid guaranteed amount to the Purchaser.

(c) This Guarantee shall come into force from the date hereof and shall remain valid till 90 days after

the full advance amount is adjusted under clause 10.0 & its sub-clauses of the said agreement, which according to the terms and conditions of the said Agreement is stipulated to be adjusted by

228

proportionate 10% (ten per cent ) of the Contract Price mentioned at clause 1.1 of the said agreement of the E.C. for effected actual progress of the erection and commissioning at site, but if the actual progress as aforesaid have not been completed by the E.C. within the said period for any reason whatsoever, the Guarantor hereby undertakes that the E.C. shall furnish a fresh or renewed guarantee on the same proforma for such further period as the Purchaser may intimate failing which the Guarantor shall pay to the Purchaser a sum or sums not exceeding Rs..............lakhs (Rupees .....................................only) or the residual amount of balance advance left after proportionate adjustment in accordance with clause 1 above alongwith interest @ 12% per annum on unadjusted amount,, as the Purchaser may demand.

(d) This guarantee is in addition to and not in substitution for any other guarantee executed by the

Guarantor in favour of the Purchaser on behalf of the E.C. (e) The E.C. and the Purchaser will be at liberty to vary and modify the terms and conditions of the

said Agreement without affecting this guarantee, notice of which modifications to the Guarantor is hereby waived and the same shall be deemed to have been done with the assent of the Guarantor.

(f) This Guarantee shall not be affected by any change in the constitution of the Guarantor or of the

E.C. nor shall the guarantee be affected by the change in the constitution of the Purchaser or by amalgamation or absorption with any other body corporate and this guarantee will be available to or enforceable by such body corporate.

(g) This guarantee is irrevocable except with the written consent of the Purchaser. (h) The neglect or forbearance of the Purchaser in enforcing any payment of moneys, the payment

whereas is intended to be hereby secured or the giving of time by the Purchaser for the payment thereof shall in no way release the Guarantor from its liability under this guarantee.

(i) The invocation of this guarantee shall be by a letter signed by the Purchaser and countersigned by

Managing Director, U. P. Copperative Sugar Factories federation Limited notifying/declaring the amount of advance remaining unadjusted and payable to the purchaser.

(j) Notwithstanding anything stated hereinbefore the liability of the Guarantor under this guarantee is

restricted to Rs..................... lakhs (Rupees ...............................only) alongwith interest @ 12% per annum on unadjusted amount of advance. This guarantee shall remain in force upto ………….. Unless a demand or action under this guarantee is filed against the Guarantor in writing within three months from the date of expiry i.e. on or before ………….. all rights of the Purchaser under this guarantee shall be forfeited and the Guarantor shall be released and discharged from all liabilities hereunder.

IN WITNESS WHEREOF ________________________ for and on behalf of the Guarantor have signed this deed on the day and year above written. Witnesses: For and on behalf of the Guarantor

229

PROFORMA “BU”

DRAFT OF BANK GUARANTEE FOR TIMELY ERECTION & COMMISSIONING

THIS GUARANTEE MADE THIS_________ day of __________,Two thousand fifteen, by the ___________________ Bank, having its branch office at ______________ (hereinafter called 'The Guarantor' which expression shall, unless repugnant to the context or contrary to the meaning thereof, include its successors and assignees) of the one part in favour of The Kisan Sahakari Chini Mills Ltd., Sathiaon, District Azamgargh – 244 901, U.P. (hereinafter called 'The Purchaser' which expression shall unless repugnant to the context or contrary to the meaning thereof include its successors and assignees )of the other part. WHEREAS M/s _____________________, a company registered under the Indian Companies Act, 19__ having its registered office at ______________ and chief place of business at ______________________________ (hereinafter called 'The E.C.' which expression shall unless repugnant to the subject or context include their legal representatives, administrator, successors or permitted assignees) has entered into with the Purchaser an Agreement dated _______(hereinafter called the said Agreement) to dismantle and shift the old plant and machinery, erect & commission the Machinery and Equipment for the Purchaser's proposed Distillery at Kisan Sahakari Chini Mills Ltd., Sathiaon, Distt. Azamgargh – 276 406 (U.P.) in accordance with the terms and conditions therein contained ( hereinafter referred to as 'the said Machinery and Equipment) AND WHEREAS under clause 12.2 of the said Agreement the Erection Contractor (E.C.) are required to furnish to the Purchaser a Bank Guarantee in respect of timely erection and commissioning of the said Machinery and Equipment as provided in Schedule ‘A’ of the said Agreement for the sum of Rs._____________/- (Rupees_____ only) being 5% (Five per cent) of the total contract price (given at section 1.1). Such guarantee to be valid till 30 days after the scheduled date of commissioning of the Machinery and Equipment. AND WHEREAS at the request of the E.C., the Purchaser has agreed to accept a Guarantee from the Guarantor being these presents to secure such obligations on conditions expressly that the Guarantor shall on demand and without demur pay the aforesaid guaranteed amount to the Purchaser. AND WHEREAS the Guarantor has at the request of the E.C. agreed to give the guarantee as hereinafter appearing. NOW THIS DEED WITNESSES AS FOLLOWS: A) In consideration of the premises the Guarantor hereby undertakes to pay the Purchaser within

three days of demand and without demur such a sum not exceeding Rs. ______ (Rupees _____________________ only) representing 5% (Five per cent) of the Contract Price (given at section 1.1) as the Purchaser may demand, and if the Guarantor fails to pay the sum within the said period the Guarantor will also pay, on the sum demanded, interest at the bank lending rate then prevailing reckoned from the date of demand.

B) The Guarantor shall pay to the Purchaser on demand the sum under clause 1 above without demur

and without requiring the Purchaser to invoke any legal remedy that may be available to them, if being understood and agreed, FIRSTLY that the Purchaser shall be the sole judge of and as to whether the E.C. have committed breach/or breaches, of any of the terms and conditions of the said Agreement and SECONDLY that the right of the Purchaser to recover from the Guarantor any amount due to the Purchaser shall not be affected or suspended by reasons of the fact that any dispute or disputes have been raised by the E.C. with regard to their liability or that proceedings are pending before any Tribunal/Arbitraotr(s) or Court with regard thereto or in connection therewith, and THIRDLY that the Guarantor shall immediately pay the aforesaid guaranteed amount to the Purchaser on demand and it shall not be open to the Guarantor to know the reasons of or to investigate or to go into the merits of the demand or to question or to challenge the demand or to know any fact affecting the demand and LASTLY that it shall not be open to the Guarantor to require proof of the liability of the E.C. to pay the amount before paying the aforesaid guaranteed amount to the Purchaser.

230

C) This guarantee is in addition to and not in substitution for any other guarantee executed by the Guarantor in favour of this Purchaser on behalf of the E.C.

D) The E.C. and the Purchaser will be at liberty to vary and modify the terms and conditions of the

said Agreement without affecting this guarantee, notice of which modifications to the Guarantor is hereby waived and the same shall be deemed to have been done with the accent of the Guarantor.



F) This guarantee is irrevocable except with the written consent of the Purchaser. G) The neglect or forbearance of the Purchaser in enforcing any payment of moneys, the payment

whereas is intended to be hereby secured or the giving of time by the Purchaser for the payment thereof shall in no way release the Guarantor from its liability under this deed.

H) This guarantee shall come into force from the date hereof and shall remain valid till

_____________i.e. one month after the commissioning of the Plant and Machinery for the said plant is completed in all respects and to the satisfaction of the Purchaser and the said plant is commissioned in accordance with the stipulation in the said Agreement for which the stipulated date according to terms and conditions of the said Agreement is, but if the date is for any reason whatsoever and upon such extension the E.C. fails to furnish or renew Guarantee for the extended period, the Guarantor shall pay to the Purchaser the said sum of Rs.____________/- or such lesser sum as the Purchaser may demand.

I) The invocation of this guarantee should be accompanied by a claim letter signed by the Purchaser

and countersigned by Managing Director, U. P. Copperative Sugar Factories Federation Limited J) Notwithstanding anything stated hereinbefore the liability of the Guarantor under this guarantee is

restricted to Rs.______________/- (Rupees ___________________________only). This guarantee shall remain in force upto unless a demand or action under this guarantee is filed against the Guarantor in writing within three month from the date of expiry all rights of the Purchaser under this guarantee shall be forfeited and the Guarantor shall be released and discharged from all liabilities hereunder.

IN WITNESS WHEREOF ____________________________ for and on behalf of the Guarantor have signed this deed on the day and year above written. Witnesses: For and on behalf of the Guarantor

231

PROFORMA “CP”

DRAFT OF BANK GUARANTEE FOR PERFORMANCE TO BE GIVEN BY E.C. (TO BE SUBMITTED WITHIN THREE MONTHS OF SIGNING OF THE AGREEMENT)

THIS GUARANTEE MADE THIS ________ day of ______________, Two thousand fifteen, by the ______________ Bank, having its branch office at ___________________________, (hereinafter called 'The Guarantor' which expression shall, unless repugnant to the context or contrary to the meaning thereof, include its successors and assignees) of the one part in favour of The Kisan Sahakari Chini Mills Ltd. Sathiaon, District Azamgargh – 276 406 (UTTAR PRADESH) (hereinafter called 'The Purchaser' which expression shall, unless repugnant to the context or contrary to the meaning thereof include its successors and assignees) of the other part. WHEREAS, M/s __________________________, a company registered under the Indian Companies Act, 19___ having its registered office at ________________ and chief place of business at _____________________, (hereinafter called 'The E.C.’ which expression shall unless repugnant to the subject or context include their legal representatives, administrator, successors or permitted assignees) has entered into with the Purchaser an Agreement dated ________, (hereinafter called the said Agreement) to erect & commission the machinery and Equipment for the Purchaser's proposed Distillery at Sathiaon, Distt. Azamgargh, Uttar Pradesh accordance with the terms and conditions therein contained (hereinafter referred to as 'the said Machinery and Equipment') AND WHEREAS under clause 12.3 of the said Contract, the E.C. are required to furnish to the Purchaser a Bank Guarantee in respect of guaranteed performance of the Machinery and Equipment erected & commissioned by the erectors as referred to in clause 12.3 of the said Agreement for Rs._________ (Rupees ________________ only) representing 5% (Five per cent) of the total contract price mentioned in the Contract in section 1.1 of the agreement dated ........... AND WHEREAS the Guarantor has at the request of the E.C. agreed to give the guarantee as hereinafter appearing. NOW THIS DEED WITNESSES AS FOLLOWS: 1. In consideration of the premises the Guarantor hereby undertakes to pay to the Purchaser within 3

(three) days of demand and without demur such a sum not exceeding Rs.___________/- (Rupees _______________ only) representing 5% (Five per cent) of the Total Contract Price ( mentioned in clause 1.1 of agreement ) as the Purchaser may demand, and if the Guarantor fails to pay the same within the said period, the Guarantor shall also pay, on the sum demanded, interest at the bank lending rate then prevailing reckoned from the said three days till the date of payment.


demur and without requiring the Purchaser to invoke any legal remedy that may be available to them, it being understood and agreed, FIRSTLY that the Purchaser shall be the sole judge of and as to whether the E.C. have committed breach/ or breaches, of any of the terms and conditions of the Agreement and to the extent of loss, damage, costs, charges and expenses caused to or suffered by the Purchaser from time to time shall be final and binding on the Guarantor and SECONDLY that the right of the Purchaser to recover from the Guarantor any amount due to the Purchaser shall not be affected or suspended by reasons of the fact that any dispute or disputes have been raised by the E.C. with regard to their liability or that proceedings are pending before any Tribunal, Arbitrator(s) or Court with regard thereto or in connection therewith, and THIRDLY that the Guarantor shall immediately pay the aforesaid guaranteed amount to the Purchaser on demand and it shall not be open to the Guarantor to know the reasons of or to investigate or to go into the merits of the demand or to question or to challenge the demand or to know any fact affecting the demand and LASTLY that it shall not be open to the Guarantor to require proof of the liability of the E.C. to pay the amount before paying the aforesaid guaranteed amount to the Purchaser.


Guarantor in favour of the Purchaser on behalf of the E.C.

232

4. The E.C. and the Purchaser will be at liberty to vary and modify the terms and conditions of the said Agreement without affecting this guarantee, notice of which modifications to the Guarantor is hereby waived and the same shall be deemed to have been done with the accent of the Guarantor.




whereas is intended to be hereby secured or the giving of time by the Purchaser for the payment thereof shall in no way release the Guarantor from its liability under this deed.

7. The guarantee is irrevocable except with the written consent of the Purchaser. 8. This guarantee shall come into force from the date hereof and shall remain valid till 30 days after

the end of second crushing season but if the period of the contract is for any reason extended and upon such extension if the E.C. fail to furnish a fresh or renewed guarantee for the said extended period, the Guarantor shall pay to the Purchaser the sum of Rs.______________/- (Rupees ______________________only) or such lesser sum as the Purchaser may demand.

9. The invocation of this guarantee shall be by a letter signed by the Purchaser and countersigned by

Managing Director, U. P. Copperative Sugar Factories Federation Limited. 10. Notwithstanding anything stated hereinbefore the liability of the Guarantor under this guarantee is

restricted to Rs.___________/- (Rupees ______________________ only). This guarantee shall remain in force up to the end of one month after the end of second crushing season unless a demand or action under this guarantee is presented to the Guarantor in writing within three months from the date of expiry all rights of the Purchaser under this guarantee shall be forfeited and the Guarantor shall be released and discharged from all liabilities hereunder.

IN WITNESS WHEREOF _______________________ for and on behalf of the Guarantor have signed this deed on the day and year above written. Witnesses: For and on behalf of the Guarantor.

233

SECTION III(F) - AGREEMENT FOR PLANT OPERATION & MAINTENANCE

This agreement is made on the __________between The Kisan Sahkari Chini Mills Ltd., Distillery Unit

Sathiaon, Azamgarh (U.P.), through ______________, General Manager, Sathion Mill, (hereinafter referred

as "DISTILLERY", which expression shall, unless repugnant to the subject or context include their

successors and assignees) of the One Part.

AND

__________________________(NAME OF THE PARTY), a Company, incorporated under the Companies

Act, 1956 and having its registered office at _______________________________ (hereinafter referred as

“PARTY”, which expression shall wherever the context admits or permits shall be deemed to mean and

include its successors and assigns) of the Other Part.

WHEREAS

The Kisan Sahkari Chini Mills Ltd., Distillery Unit Sathiaon, Distt-Azamgarh (U.P) is desirous of having

Repair, Maintenance and operation/production services for the period of 24 months from start of

commercial production of their Distillery Unit in the areas with particular reference to all repairing and

maintenance of complete plant, Production of Rectified Spirit/ENA/Ethanol, Predictive & Preventive

Maintenance, Breakdown Maintenance, civil works related to repair & maintenance and Operation etc.

(hereinafter referred to as “Services”).

NOW IT IS HEREBY AGREED TO BETWEEN THE M/S _______________ AS FOLLOWS: -

1. Scope of Work;

The scope of work will involve complete Repair, Maintenance, operation and production services

for the period of 24 months from start of commercial production of their Distillery Unit in the areas

with particular reference to all repairing and maintenance of complete plant, Production of Rectified

Spirit/ENA/Ethanol, Predictive & Preventive Maintenance, Breakdown Maintenance, civil works

related to repair & maintenance and Operation etc..

The Scope of repair and maintenance work and operation of Distillery shall include but not limited

to the followings:-

1.1 Repair & Maintenance Work:

1.1(1) For smooth functioning of the Distillery, repair & maintenance of all

sections/stations from Molasses unloading to storage of final products viz.

Rectified Spirit/ENA/Ethanol involving all mechanical, electrical, civil &

instrumentation work.

1.1(2) Servicing of various equipments and machinery such as Boiler, DG sets, Turbo

sets, Turbines, Compressors, Electrical Panels, Instrumentation equipments, tube

wells etc which is normally done by manufacturer/ outside agency will be in the

scope of the PARTY.

234

1.1(3) The PARTY will prepare a report of assessment of work and will supply a copy of

report along with spare & machinery parts etc. to the General Manager, Sathioan

with a copy to Federation office Lucknow at the earliest after receiving final work

order. The same required spare & machinery parts etc. will be supplied by the

Seller i.e. M/s _____________ for 24 months from the date of start of commercial

production.

1.1(4) The PARTY will prepare a report of assessment of work and will supply a copy of

report along with required consumables, fuel, Process Chemicals, HS Diesels,

including civil material etc. with schedule to the General Manager, Sathioan with a

copy to Federation office Lucknow at the earliest after receiving final work order.

The same will be provided by the Distillery.

1.1(5) Any other repair/modification work including all fabrication/ erection &

commissioning work which is required for smooth functioning of the Distillery, will

be done by the PARTY.

1.1(6) All the repair & maintenance work of the Distillery will be completed by the PARTY.

1.1(7) If any of the machinery item is required to be replaced by new one, the same shall

be decided jointly by PARTY Senior Technical person as nominated by them and a

Technical Expert as nominated by the General Manager of Distillery. The same will

be supplied by the Seller i.e. M/s _____________. In case any dispute/

disagreement amongst the two, the decision of the General Manager, Sathioan

shall be final.

1.1(8) Quality of purchased material required for repair, maintenance and replacement

shall be inspected jointly by Distillery Manager of Distillery and Sr.Technical

representative of the PARTY and in case of any dispute with respect to quality of

the new material, the decision of the General Manager, Sathioan shall be final.

1.1(9) All expenditure incurred on labour component of rewinding of motor and

alternators (including spare and standby) will be in the scope of work of PARTY.

PARTY shall ensure that all burnt / damaged motors shall be repaired by their own

staff or by reputed re-winder/authorized works.

1.1(10) Work related with cleaning of different houses, different drains in plants, cleaning

of Boilers, MEE, Heat Exchangers, Distillation & Fermentartion Plants etc. and

shifting of scrap from different houses to scrap yard shall be in the scope of work

of PARTY.

1.1(11) Handling of material from the store to site, like lubricants, Acids, chemicals etc and

unloading of store material shall be in the scope of work of PARTY.

1.1(12) To obtain NOC and necessary clearances for Air and Water from State/Centre

Pollution Control Board, Boiler Inspector and all other releavant Government

Authorities will be in the scope of work of the PARTY. However required Statutory

Fees will be deposited by Distillery.

1.1(13) If any machinery / machinery parts are repaired by PARTY in outside agency's

workshop then expenditure incurred in transportation will be borne by PARTY.

235

1.2 Operation of Distillery:

The scope of work for smooth and energy efficient operation of the Distillery will involve all

jobs required for operation of plant at all the stations and sections including civil jobs from

unloading of molasses to storage of final products viz. Rectified Spirit/ENA/Ethanol

including Operation of Slope Fired Boiler, Turbine, Fermentation and Distillation Plant,

MEE, Condensate Treatment Unit, De-Mineralization/ Softening Plant, handling of fuel,

handling of boiler ash, shifting of sludge, Operation of Air and Water pollution control

system, DG sets, Tubewell etc. except for following jobs which will be done by MILL.

1. Procurment of Molasses

2. Purchase of Denaturants, fuel, consumables, Process & Lab Chemicals, HS Diesels etc.

3. Sale of Rectified Spirit/Denatured Spirit

4. Sale of ENA

5. Sale of Anhydrous Ethanol

6. Sale of scrap

Analysis of laboratory shall be done under the General Manager, Sathioan which shall be

binding on both the parties. However, the arrangement of workers required for it shall be

managed by the party.

2.0 Manpower:

All operation and maintenance staff form the level of unskilled labours to the level of

chemist and engineers shall be provided by the vendor. However mill society will provide

their own administrative staff including Distillery manager, Accounts staff, Staff for

purchase and sales and security.

2.1 The PARTY should have technically sound and well qualified experts and staff as per

norms of Distillery Industry.

2.2 The PARTY has to provide a list of key technical experts; maintenance and operating staff

station wise indicating their qualification/experience to the Distillery at the time of signing

the agreement.

2.3 All persons engaged by the PARTY directly or indirectly shall be employees of the PARTY

and it is obligatory on the part of the PARTY to cover all their employees under Workman

Compensation Act 1923.

2.4 The PARTY will be responsible for deduction of EPF/ any other such liability from their

employees and Distillery will not be responsible for any monetary claim or payment to the

PARTY employees or statutory authorities under the Employees Provident Fund, Family

Pension Fund or any other liabilities.

2.5 Group Insurance of the employees of the PARTY will be the responsibility of the PARTY

and Distillery will not be responsible for any claim/compensation which may be made

under the Workmen Compensation Act, 1923.

236

2.6 In the event of any accident/casuality etc. of the employees of the PARTY, Distillery will not

be responsible and PARTY will ensure all safety measures for its employees.

2.7 The PARTY shall ensure that the age of their employees will not be less than 18 years in

any case.

2.8 The PARTY shall withdraw/ replace those employees, who are not performing the work to

the satisfaction of Distillery or for their misconduct and for any other reason, as indicated

by the Distillery in writing to the PARTY within 48 hours of the said communication. In

order to ensure quality repair/ maintenance of the plant, PARTY should not replace/

withdraw the maintenance staff without consulting to Distillery.

2.9 In case due to shortage of manpower, some maintenance jobs are not likely to complete in

time, Distillery will have the right to out source the same to the third Party at the cost and

risk of the PARTY.

2.10 The PARTY shall duly comply with the provisions of the Apprentices Act 1961(III of 1961),

the rules made there under and the orders that may be issued from time to time under said

Act and the said rules and on his failure or neglect to do so the PARTY shall be subject to

all liabilities and penalties provided by the said Act and Rules.

2.11 During continuance of the agreement, the PARTY shall abide at all times by all existing

enactments and rules made there under, regulations, notifications and bye-laws of the

State or Central Government or Authority and all Labour Law (including rules), regulations,

by laws that are applicable, The PARTY shall keep the Distillery indemnified in case any

action is taken against the Distillery by the competent authority on account of

contravention of any of the provisions of any Act or rules made there under, the regulation

or notifications including amendments. Thereof if the Distillery is caused to pay or

reimburse, such amounts as may be necessary to cause or observe, or for non

observance of the provisions stipulated in the notifications/ by laws/ Acts/ Rules/

Regulations including amendments if any, due to any act or omission on the part of the

PARTY, the Distillery shall have the right to deduct money due to the PARTY including

invocation of Performance Security. The Distillery shall have right to recover from the

PARTY any sum required or estimated to be required for making good the loss or

damages suffered by the Distillery. The employees of the PARTY or any person employed

for any work indicated in the agreement or indicated thereto, in no case shall be treated as

the employees of the Distillery at any point of time, in any manner whatsoever.

2.12 The PARTY shall obtain all necessary approval from Excise/Other Government Authorities

(if required) for all the employees engaged by him. Required formalities will be done by

Distillery.

237

3.0 Accommodation

3.1 As per availability, accommodation for staff of the PARTY will be made available free of

rent by the Distillery.

3.2 The electricity will be provided for staff Quarters of PARTY on payment basis and water

will be provided at the cost of MILL. Half of electricity bill of staff quarters of party will be

borne by PARTY. Staff of PARTY should not misuse the electricity and water.

3.3 All other arrangements for food etc will be made by the PARTY.

4.0 Arrangement of Materials and consumables

4.1 A list of all material and consumables, fuel, Denaturants, Process Chemicals, HS Diesels,

including civil material etc. with technical specification and estimated cost will be provided

by the PARTY to the General Manager of Distillery within 10 days from the date of signing

of agreement. Keeping in view that progress of repair work may not suffer; the PARTY

should submit the indents of long delivery /critical items with the consultation of concerned

HOD of the Sathioan mill within 7 days from the date of signing of agreement, so that

material may be arranged by Distillery in time.

4.2 The PARTY must provide all the indents (except for emergency purchase) to Distillery in

consultation with Distillery Technical Staff within 15 days after signing of agreement so that

Distillery can procure store items well in time. Distillery will procure material and

consumables, fuel, Denaturants, Process Chemicals, HS Diesels, including civil material

etc. after receiving the indent/requirement from the PARTY. Any delay in the supply of

material due to late submission of indents by PARTY or due to any reason will not entitle

the PARTY to any claim. PARTY should ensure that inventory of the store should not be

increase after the end of the season.

4.3 All the tools & tackles will be provided by the Distillery.

5.0 Supply of Molasses:-

The arrangement for the procurement and supply of Molasses shall be done by the Distillery.

6.0 Performance parameters to be achieved by PARTY:

The PARTY will produce Rectified Spirit/ENA/Anhydrous Ethanol as per standards laid down in

Annexure - I

The overall performance of the PARTY will be judged on the basis of following parameters:

6.1 Stoppage due to Mechanical Breakdowns – Maximum 2% Stoppage Due to Process related, 6.2 Loss – Maximum 2% (including Fermentation and Distillation) 6.3 Gross Capacity Utilization: Minimum 100%

6.4 Quality of Produce:- As per Annexure - I

238

07 Damage to Machinery:-

7.1 Any damage of machinery/machinery parts during operation, if it has occurred due to

negligence of staff of the PARTY, will be recovered from the PARTY.

7.2 If any machinery/parts is damaged during repairing work, a committee headed by General

Manager of the Distillery will review it. If damage took place due to manufacturing defects,

then loss will be borne by the Seller i.e. M/s _______. If machinery get damaged due to

negligence of any staff of PARTY, then loss liabilities will be born by the PARTY. The

decision with respect to fixing of responsibility/ loss responsibility shall be determined by

the committee headed by the General Manager, Sathioan, whose decision shall be final.

08.0 Penalties:

8.1 Operation of the MILL:

In the event of not achieving any of the above mentioned performance parameters, penalty

of Rs 5.00 lac (Rs. Five lacs) only per parameter will be recovered from PARTY. It may be

recovered from the dues of the PARTY.

09.0 BANK GUARANTEE (BG)

To secure the contractual obligations of the PARTY at their own cost will provide a Bank

Guarantee (BG) for Rs.10.00 Lacs (Rs. Ten Lacs only) of Nationalized/Schedule Bank within 30

days from the signing date of Agreement.

In the event of breach of contract / failure of contractual responsibilities / if repairs work are left

unfinished & incomplete/ unable to operate the plant in complete season etc by the PARTY, then

MILL shall have the full rights to invoke the BG .

BG shall be released on successfully completion of all the contractual obligations of the PARTY.

10.0 CHARGES

10.1 A lump sum charge of Rs. _______ Lacs (Rupees _______lac only) per month for

operation of the plant including repair & maintenance,

TDS (Tax deduction at source) at prevailing rates shall be deducted by MILL while

releasing payment to PARTY.

10.2 Service Tax and other levies as applicable shall be charged extra to MILL at actual.

11.0 Payment Terms

239

11.1 The rates for operation and maintenance of plant will be paid on per month basis. The

PARTY will submit the bill for payment once in a month after completion of the month

within the first week of the next month.

Ninety percent payment of monthly bill will be made within seven days after its submission.

Payment of balance Ten percent will be retained as security for each month and will be

released after 12 months.

11.2 All taxes as applicable will be deducted at source.

11.3 Final payment shall be made by the Distillery within one month of receiving the proof of

payment of all government dues and all labour/ workmen dues, including PF, service tax

etc. by the PARTY.

12.0 Arbitration Clause

In case of any dispute arising between the Parties, the matter shall be referred to the Managing

Director, The U.P.Cooperative Sugar Factories Federation Ltd, who shall be the sole arbitrator and

his decision shall be binding on both the parties. Provisions of Arbitration and Conciliation Act,

1996 shall apply. Place of Arbitration shall be Lucknow.

13.0 Juridiction of Court

All dispute arising are subject to the jurisdiction of High Court Allahabad and Court subordinate to it

at Azamgarh district, Uttar Pradesh.

14.0 Period of Agreement

The Agreement between the PARTY and Distillery shall be valid up to finalization of technical

report for year ____.

15.0 Extension of Contract

On satisfactory performance and completion of contract period, the contract for repair and

maintenance and operation of the The Kisan Sahkari Chini Mills Ltd. Unit Distillery, Sathioan with

the party can be extended further with updated mutually agreed upon performance parameters and

terms and condition.

IN WITNESS WHERE OF THE PARTIES HERE TO AFFIXED THEIR HAND AND SEALS ON THIS ___ DAY OF, ____, _________.

WITNESS: 1 WITNESS: 1

WITNESS: 2 WITNESS: 2

240

SECTION III (G) : PERFORMANCE STATEMENT

Supply, erection and commissioning of 30 KLPD ENA/Ethanol distillery plant including construction of

foundation & Factory Buildings on EPC basis for production of ENA/Ethanol at The Kisan Sahkari Chini

Mills Ltd., Sathiaon, Distt. Azamgarh, Uttar Pradesh.

Name of Company/Firm ………………………………………………………………………………………………………..

Order placed by

(Full

address of

Purchaser)

Order

No.&

Date

Description

& Quantity

of ordered

goods

Value

of

order

Date of completion of

delivery

Remarks

indicating

reasons for

late

delivery, if

any

As per

contract

Actual

1 2 3 4 5 6 7

Signature and seal of the E-Bidder

With name of the authorized person

241

SECTION III (H): CAPABILITY STATEMENT (CS)

1. (a) Name and complete mailing address of the business/sales office of the bidder.

----------------------------------------------------

----------------------------------------------------

----------------------------------------------------

(b) Name of Authorized Official

(c) Phone:

(d) Fax:

(e) E-mail:

(f) Principal place of business

(g) Website of Bidder's Firm

Parties Will Have To Furnish Under Noted Information During The Technical

Discussions With Documentary Proof:

1 Address of main workshop where the major portion of

the plant and machinery will be

2 Address for sending all communication (letters) during

the execution of the project

3 Name of Banker with full address. Type of account and

account no.

4 Details of last 05 (maximum) Molasses based Distillery

erected and commissioned (not below the capacity of 30

KLPD) and technology adopted. Documentary proof to be

submitted.

a. Green field Molasses based Distillery with ENA,

Ethanol, slop fired Boiler, Turbine, multi effect

evaporator and Condenaste Polishing Unit

b. Molasses based Distillery

c. ENA Plant

d. Ethanol Plant

e. Slop Fired Boiler

f. Turbine

g. Multi Effect Evaporator

h. Condensate Polishing Unit

as per clause 21 of ITB.

5 Enclose the performance certificate of the above plants

i) Date of commissioning

ii) KLPD - Min. & Max.

iii) Boiler capacity pressure & temp. of steam & make

iv) T.G. set – capacity & type, pressure & temp. of steam

and make

v) Major details of fermentation & distillation house

equipment & make

6 Detail of Tender Fee

7 Detail of E.M.D.

8 Certificate from Chartered Accountant that total turn

over of last three years is not less than Rs. 30 crore

9 Audited balance sheet and profit and loss account for the

last 3 years (latest 2014-15).

10 Credit worthiness certificate from Bank of not less than

Rs. 20 crore. As per proforma mentioned in Bid document

11 Registration of Excise Duty with documentary proof

12 Registration of VAT/CST with documentary proof

242

13 Registration of Service Tax with documentary proof

14 PAN No. with documentary proof

15 Registration No. of ESI and PF

16 Status of the Proprietary Firm/Partnership Firm/

Companies/ Consortium of Companies along with

names of Directors/Partners/Proprietor. Submit relevant

registration certificate, Deeds, Article and Memorandum

of Association etc.

17 In case the bidder is a consortium of companies they will

submit MoU in the proforma enclosed at Section III (J)

18 Authority letter of authorized representative of bidder.

19 Whether the firm has any criminal suits pending (Give

Details)

20 Affidavit that the bidder has not been blacklisted

21 Declaration as per clause 28 of section II of Bid Document

22 The bidder shall submit complete specifications with steam, water, power balances of the plant intended to be supplied

Seal and signature of the bidder________________________

With Name of Authorized

Official signing the agreement.

243

SECTION III (I)

TO WHOM IT MAY CONCERN

AFFIDAVIT IN RELATION TO THE E-TENDER

I ............................................. (Full Name), aged about, ....... S/O Shri ..................................... (Full

Name), is resident of ................................................................................................

................................ (Permanent address/present address), is the director/representative/partner

of M/s ............................... (address of registered office), do hereby solemnly affirm and state on

oath as under;

1. I/We state and confirm that I/we or our holding company/subsidiary company have not been

convicted by any court of law or indicated or adverse orders passed by a Regulatory Authority or

Government of India/State Governments/ Undertakings or any FIR related to economic or

criminal offence has been lodged against the directors/senior officials of the Company/Firm/me

which would cast a doubt on our ability to manage/deal with the public sector unit or which

relates to grave offence that outrages the moral sense of the community.

2. I/We further state and confirm that in regard to matters relating to security and integrity of the

country, I/we have not been charge-sheeted/Black-Listed by any agency of the Government of

India/State Governments/Undertakings and/or not been convicted for any offence by any court of

law by me/us or by any of our holding/subsidiary company.

3. I/We undertake that in case of any change in the facts and circumstances during the agreement

period, such change would attract the provisions of disqualification mentioned in tender

document.

4. I/We state and confirm that I/we have not been debarred/disqualified from participating in the

tender process of Government of India or State Governments or their instrumentalities.

5. I/We state and confirm that the applicant or in case of a Consortium, any member of the

Consortium has made, incorrect, misleading or false misrepresentation in the forms, statements

and attachments submitted, whether intentionally or unintentionally be dropped from further

consideration.

Deponent

Verification

I .................................. above named (authorized signatory), do hereby verify the contents of para 1-5 are

true to my personal knowledge.

Signed and verified on ....................................................

Deponent

I identify the deponent who has signed before me.

Advocate

244

SECTION III (J)

ANNEXURE : FORMAT FOR MEMORANDUM OF UNDERSTANDING FOR THE CONSORTIUM

This Memorandum of Understanding (“MoU”) entered into this ___day of_______ 2016 at

______

Between

(hereinafter referred as”__________”) and having office at ______________, India

Party of the First Part

AND


Party of the Second Part

AND


Party of the Third Part

AND


Party of the Fourth Part

The Party of the First Part, Party of the Second Part, Party of the Third Part, and the Party of the

Fourth Part are individually referred to as “Party” and collectively as “Parties”.

WHEREAS UP Co-operative Sugar Factories Federation Ltd. (UPCSFFL) has invited e-bids for

1. Supply, erection and commissioning (including design, preparation of engineering layout,

manufacturing, procurement of bought out items, construction of civil foundation of

plant machinery and equipments, factory and non-factory buildings with all necessary

infra structure, landscaping etc.) of 30 KL per day capacity molasses based distillery for

production of 30 KLPD ENA and 30 KLPD anhydrous ethanol plant on EPC basis and to

operate the plant for 24 months from the date of commercial production at The Kisan

Sahkari Chini Mills Ltd., Sathiaon, Distt. Azamgarh, Uttar Pradesh

2. Supply, erection and commissioning (including design, preparation of engineering layout,

manufacturing, procurement of bought out items, construction of civil foundation of

plant machinery and equipments, factory and non-factory buildings with all necessary

infra structure, landscaping etc.) of 40 KL per day capacity molasses based distillery for

production of 40 KLPD anhydrous ethanol on EPC basis and to operate the plant for 24

245

months from the date of commercial production at The Kisan Sahkari Chini Mills Ltd.,

Sneh Road, Najibabad, Distt. Bijnore, Uttar Pradesh

3. Supply, Erection and Commissioning (including design, preparation of engineering layout,

manufacture, procurement of bought out items etc) of 20 KL per day capacity Anhydrous

Ethanol Plant on turnkey basis as per scope of work and specifications given in the bid

document including price of providing skilled staff for operation and technical supervision

for one year at The Kisan Sahkari Chini Mills Ltd.Distillery Unit, Ghosi, Mau, Uttar Pradesh

AND WHEREAS the Parties have had discussions for formation of a Consortium for participating

in bidding for above e-bids and have reached an understanding on the following points with

respect to the Parties’ rights and obligations towards each other and their working relationship.

IT IS HEREBY AS MUTUAL UNDERSTANDING OF THE PARTIES AGREED AND DECLARED AS

FOLLOWS:

In consideration of the above premises and agreements all the parties to this Consortium do here

by now agrees as follows:-

1) In consideration of the award of the Contract, we, the members to the consortium do

hereby agree that M/s-------------------------------------shall act as Lead member and further

declare and confirm that we shall jointly and severally be bound for the successful

performance of the Contract. Lead member will be fully responsible for Supply, erection

and commissioning and to operate the plant for 24 months from the date of commercial

production of distillery/Ethanol plant.

2) In case of any breach of the said Contract by the Lead Member or other Constituent of

the consortium agreement, the Lead Member do hereby agree to be fully responsible for

the successful performance of the Contract and to carry out all the obligations and

responsibilities under the Contract in accordance with the requirements of the Contract.

3) Further, if the owner suffers any loss or damage on account of any breach in the Contract

the Lead Company of these presents undertake to promptly make good such loss or

damages caused to the UPCSFFL, on its demand without any demur. It shall not be

necessary or obligatory for the UPCSFFL to proceed against Lead Member to these

presents before proceeding against or dealing with the other Partner(s).

4) The financial liability of the members of this consortium to the UPCSFFL, with respect to

any of the claims arising out of the performance or non performance of the obligations

set forth in the said consortium, read in conjunction with the relevant conditions of the

Contract shall, however, not be limited in any way so as to restrict or limit the liabilities of

any of the members of the agreement.

5) This consortium shall be construed and interpreted in accordance with the laws of India

and the courts of ______ shall have the exclusive jurisdiction in all matters arising there

under.

246

6) In case of an award of a Contract, we the consortium do hereby agree that we shall be

jointly and severally responsible for the scope of the tender respectively executed and

Lead Member shall furnishing a Bank guarantee for Security Deposit / Performance

favour of the UPCSFFL in the forms acceptable to purchaser.

7) It is further agreed that the consortium shall be irrevocable and shall form an integral

part of the Contract, and shall continue to be enforceable all the owner discharges the

same. It shall be effective from the date first mentioned above for all purposes and

intents.

In witness whereof the Parties affirm that the information provided is accurate and true and

have caused this MoU to be duly executed on the date and year hereinabove mentioned.

…………………. ………………

(Party of the First Part) (Party of the Second part)

…………… ……………

(Party of the Third Part) (Party of the Fourth Part)

Witnesses:

1.

2.

Note: The members of consortium may add any other terms and conditions as may be mutually

decided by them and which are not inconsistent with the terms & conditions mentioned above.

247

CHECK LIST

Sl

No

Clause Instrument/ Documents required Page No

1 Clause 4

(Invitation for e-Bids)

Cost of e-Bid Document in Physical Form

2 -do- Scanned Copy of Cost of e-Bid Document

3 Clause 5

(Invitation for e-Bids)

e-Bid EMD in Physical Form

4 ITB Clause 21.1 Documentary proof of experience of execution of

overall 5 or more ENA/EThanol of same capacity

or above out of which atleast two plants should

be executed within two years.

5 ITB Clause 21.2 Details of E.M.D

6 ITB Clause 21.3 Copy of registration of industries department

7 ITB Clause 21.4 Copy of orders for execution plants in last 5 years

along with performance certificate if any

8 ITB Clause 21.5 Details of last 3 years turn over duly certified by

C.A

9 ITB Clause 21.6 Copy of last submitted income tax return PAN

Card.

10 ITB Clause 21.7 Copy of registration of trade tax, C.S.T, Central

Excise, and TIN number.

11 ITB Clause 21.8 Documentary proof of status of the company

along with names of Directors partners,

proprietor or etc.

12 ITB Clause 21.9 Scanned Copy of e-Bid EMD

13 ITB Clause 21.10 Copies of Authorization letter by MD for the

authorized person

14 Affidavit Duly signed by authorized representative of

bidder.

15 Section III (J) Proforma for MoU to be submitted by

Consortium of companies.

248

SECTION IV : FINANCIAL e-Bid

IV (A) e-Bid FORM

IV (B) PRICE SCHEDULE/BOQ

249

SECTION IV(A): e -bid FORM

IFB No. UPSUGARFED/ GM(A.T)/169B/2014-15/7 Date :

To:

The Managing Director,

U.P.Co-operative Sugar Factories Federation Ltd,


Dear Sir,

Having examined the e-Bid Documents, we the undersigned, offer to supply.........................

(Description of Goods and services) inconformity with the said e-Bid Documents for the rates as may be

ascertained in accordance with the schedule of rates attached herewith and made part of this e-bid, and

hereby undertake that we accept all terms and conditions of E-Tender/contract (section II) of the e-Bid

Document and will Supply, erection and commissioning (including design, preparation of engineering

layout, manufacturing, procurement of bought out items, construction of civil foundation of equipments,

factory and non-factory buildings with all necessary infra structure, landscaping etc. of 30 KL per day

capacity molasses based distillery for production of 30 KLPD ENA with 30 KLPD anhydrous ethanol plant

on EPC basis at The Kisan Sahkari Chini Mills Ltd., Sathiaon, Distt. Azamgarh, Uttar Pradesh from our

manufacturing works/unit as per the Technical specifications ( Section III (c) to your distillery. In addition

to this, the particulars of our organization such as legal status principal place of business, details of

experience and past performance, capability statement and the required e-Bid security in the form of

Demand Draft in favour of U.P. Co-operative Sugar Factories Federation Ltd. Lucknow are furnished with

this e-Bid form.

We further undertake, if our e-Bid is accepted, to deliver the goods in accordance with the

delivery schedule specified in the schedule of Requirements (section III (b))

We agree to abide by this e-Bid for the e-Bid validity period specified in Clause 13.1 of the ITB and

it shall remain binding upon us and may be accepted at any time before the expiration of that period.

Until a formal contract is prepared and executed, this e-Bid, together with you ,written

acceptance thereof and your notification of award shall constitute a binding contract between us.

We undertake that, in competing for (and, if the award is made to us, in executing) the above

contract, we will strictly observe the laws against fraud and corruption in force in India namely

“Prevention of Corruption Act 1998".

We understand that you are not bound to accept the lowest or any e-Bid you may receive.

Dated.................................day of....................20

....................................... ......................................

(Signature & Name of Official) (In the capacity of)

Duly authorized to sign e-Bid for and on behalf of

250

IV (B) PRICE SCHEDULE/BOQ

Bidder

Name :

NUMBER # TEXT # TEXT # NUMBER # NUMBER NUMBER NUMBER NUMBER TEXT TEXT NUMBER NUMBER # NUMBER # TEXT #

Sl.

No.

Item Description Units BASIC PRICE (In

Rs.)

Packing &

Forwarding

Charges in Rs.

Freight Charges

(Unloading &

Stacking) in Rs.

Custom Duty on

Imported raw

material and

finished goods

and entry

Tax/Octrai in Rs.

VAT/Sales

Tax/CST in Rs.

Excise Duty and

Service Tax in Rs.

Insurance

(Transit & upto

commissioning)

in Rs.

Any Other

Expenses if any

In Rs.

TOTAL

AMOUNT

Without Taxes

TOTAL AMOUNT

With Taxes

TOTAL AMOUNT

In Words

1 2 5 13 14 15 16 17 18 19 20 53 54 55

1 Supply

1.01 Ex-works (Ex-bidders or their sub-contractors workshop or place of supply)

price of Supply of 30 KL per day capacity molasses based distillery for

production of 30 KLPD ENA and 30 KLPD anhydrous ethanol plant on EPC basis in

accordance with specifications, terms and conditions of the bid document.

Single Plant

0.0000 0.0000 INR Zero Only

1.02 Necessary facilities including lagging, painting, material including primary and

final coating as per colour scheme of purchaser, cost of pipe line and other

related jobs.

Single Plant0.0000 0.0000 INR Zero Only

1.03 Supervision of erection and commissioning of plant and machinery.Single Plant


1.04 Supervision of construction of foundations and buildings.Single Plant


1.05 AMC for two financial years (excluding the year of commissioning) for sucessful

operation of plant after commissioning.Single Plant


2 CIVIL WORKS

2.01 Cost of all foundations of plant and machinery.

Single Plant


2.02 Cost of all foundations of factory and non-factory buildings.Single Plant


2.03 Ciost of Chimney for Boiler.Single Plant


2.04 Cost of Roads, Drains, Boundry wall and other infrastructures.Single Plant


2.05 Cost of storage-cum-construction insurance till commissioning of the plantSingle Plant


3 Erection & Commissioning

3.01 Fabrication, erection (with consumables including those mentioned below)

supervision of erection and commissioning and of trial run of the plant and

machinery purchased under the supply contract.Single Plant


3.02 Lagging, cladding, insulation, Primer and anti-corrosive coate wherever

required final including painiting inside and outside as per colour scheme of

the Purchaser.Single Plant


3.03 First filling of lubricants Single Plant


3.04 Performance trial in respect of capacity and efficiency of equipmentsSingle Plant


4 Operation & Maintenance for 24 Months

4.01 Per month Contract Price of Operation & maintenance of plant from the date of

start of commercial productionSingle Plant


Total in Figures 0.0000 0.0000 INR Zero Only

Quoted Rate in Words

PRICE SCHEDULE

(This BOQ template must not be modified/replaced by the bidder and the same should be uploaded after filling the relevent columns, else the bidder is liable to be rejected for this tender. Bidders are allowed to enter the Bidder Name and Values only )

Item Wise BoQ

Tender Inviting Authority: U.P. Co-operative Sugar Factories Federation Ltd. Lucknow

Name of Work: Supply, erection and commissioning (including design, preparation of engineering layout, manufacturing, procurement of bought out items, construction of civil foundation of equipments, factory and non-factory buildings with all necessary infra structure and landscaping etc. of 30 KL per day capacity molasses based

distillery for production of 30 KLPD ENA and 30 KLPD anhydrous ethanol plant on EPC basis at The Kisan Sahkari Chini Mills Ltd., Sathiaon, Distt. Azamgarh, Uttar Pradesh

Contract No:

Validate Print Help

U.P. CO-OPERATIVE SUGAR FACTORIES …. CO-OPERATIVE SUGAR FACTORIES FEDERATION LTD. 9-A, ... for 24...

Documents

Transcript of U.P. CO-OPERATIVE SUGAR FACTORIES …. CO-OPERATIVE SUGAR FACTORIES FEDERATION LTD. 9-A, ... for 24...