University Verification Forum

Overview

• What’s new in this verification process?

• Changes to reports

• Known issues in the 2013 reports

• Verifying completions

• What’s coming up

Confirmation

checkbox

What’s new for verification

Research & Analysis

TEQSA & the ATO

Publications

$14 billion funding

Higher Education Data Collections

The verification process

Verification process

• Activated Status appears when the department commences the verification process

• Reports are ready for checking

Activated

• After the provider “starts verification”

• Provider checks verification reports

Verifying• Status after the

provider selects “refresh reports”

• Selected after revisions are made if errors are detected

Data refreshing

• Status after the provider selects “sign off”

• Sign off detects no errors

Signed Off

Verification process

• Activated Status appears when the department commences the verification process

• Reports are ready for checking

Activated

• Status after the “Start Verification”

• Providers can start checking their verification reports

Verifying• Status after the

provider selects “refresh reports”

• Selected after revisions are made if errors are detected

Data refreshing

• Status after the provider selects “sign off”

• Sign off detects no errors

Signed Off

Verification process

• Activated Status appears when the department commences the verification process

• Reports are ready for checking

Activated

• Status after “Start Verification”

• Providers can start checking their verification reports

Verifying• Status after

“Refresh Reports”• Providers refresh

their reports when errors are detected and a revision is made

Data refreshing

• Status after the provider selects “sign off”

• Sign off detects no errors

Signed Off

Verification process

• Activated Status appears when the department commences the verification process

• Reports are ready for checking

Activated

• Status after “Start Verification”

• Providers can start checking their verification reports

Verifying• Status after

“Refresh Reports”• Providers refresh

their reports when errors are detected and a revision is made

Data refreshing

• Status “Sign Off”• Sign off only after

reports are checked and there are no errors

• To sign off the check box to confirm the data is accurate is ticked

Signed Off

Element 392 – Maximum student contribution indicator

• Code 5 – maximum contribution for Commonwealth supported students in nursing and teaching units of study

• Discipline group codes: - 0603 - 07099

Known issues in your 2013 reports

OS-HELP Summary Report:

Students with an OS-HELP incurral date of 2013 and commenced course in 2014 details

Known issues in your 2013 reports

Data quality affects • Funding• Retention and success rates published

Common issues• Missing records – a campus or faculty • Verification reports not refreshed

Verifying Completions

Verification Reports

• Student Enrolment Distribution

Report

• Student EFTSL Distribution Report

• New OS- HELP reports

General Reports

Screen shots of verification reports

Variation status flags

Verification Reports

Differences between reportsHEIMS Data View Reports

Common issues

• Over reporting of no information codes

• Inconsistent students citizenship

• Overseas students:

o home address in Australia

o exorbitant course fees

Tips to reduce your stress

• Sign off is final - your reports are locked!

• Refresh your reports if your data changes

• Report revisions before sign off

• Check out any highlighted variations

• Use the resources on HEIMSHELP

• Checking your data regularly will save you time

Need changes after publication?

Published data is final

• New version of HEPCAT

• 31 May submissions - Census dates 1 January – 31 March 2014

• Next HEIMS release - end of June

• HELP Forum - August 2014 - your suggestions for workshops

• University webinars - what topics would you like to see covered?

What’s coming up?

Report by the Hon Dr David Kemp and Andrew Norton has now been released.

The report can be accessed at: http://www.education.gov.au/report-review-demand-driven-funding-system

Demand Driven Funding System Report

Need more help?

For all your data questions contact

Tertiary Information Management

and Analysis Section

HEIMS.datacollections@education.gov.au

Telephone: (02) 6240 7487

For all your policy queries

Communications & Student Support Team

TSEnquiries@education.gov.auPolicy and program management

Administration of FEE-HELP & VET FEE-HELP

Financial estimates and payments

HELP IT System (HITS)