University System of Georgia FINANCIAL AID MODULE ......001585 North Georgia College & State Univ....

University System of Georgia

FINANCIAL AID MODULE

Student Data Element Dictionary

Revised October 2010


Financial Aid Data Element Dictionary F100

Element Number

ELEMENT TITLE: Institution Code (FICE) DEFINITION: The six-digit code assigned the institution by the Federal Interagency Committee on Education (FICE). CODES, CATEGORIES, AND COMMENTS: 1. Element Size: 6 2. Valid Codes:

FICE FICE Code Code

001569 Georgia Institute of Technology 001541 Abraham Baldwin Agricultural 001574 Georgia State University College 001579 Medical College of Georgia 012165 Atlanta Metropolitan College 001598 University of Georgia 011074 Bainbridge College 001572 Georgia Southern University 001558 Coastal Georgia Community College 001599 Valdosta State University 003956 Dalton State College 001544 Albany State University 007728 Macon State College 001546 Armstrong Atlantic State University 001543 Darton College 001552 Augusta State University 010997 East Georgia College 008976 Clayton College & State Univ. 009507 Floyd College 001561 Columbus State University 001567 Gainesville College 001566 Fort Valley State University 001562 Georgia Perimeter College 001602 Georgia College and State University 001575 Gordon College 001573 Georgia Southwestern State University 001581 Middle Georgia College 001577 Kennesaw State University 001592 South Georgia College 001585 North Georgia College & State Univ. 020550 Waycross College 041429 Georgia Gwinnett College 001590 Savannah State University 001570 Southern Polytechnic State University

001601 State University of West Georgia This is G103 in SIRS Banner Reference: SHACTRL in field SHBCGPA_INST_FICE

Record Type: T and Y

DATE OF LAST UPDATE:


Financial Aid Data Element Dictionary

F110 Element Number

ELEMENT TITLE: Current Student Identification Number DEFINITION: A number which uniquely identifies a student CODES AND CATEGORIES: 1. Element Size: 9 2. Valid Codes: any 9-digit combination of numbers and characters

BANNER TABLES: Students selected for SIRS reporting must have a General Student record that is effective for the term of reporting and identified in the system using the Identification Form (SPAIDEN). SPRIDEN_ID in table SPRIDEN. COMMENTS/EXAMPLES: In some cases, this is the student’s social security number. This is S101 in SIRS RECORD TYPE: T and Y

NOTES ON CHANGES:




F120 Element Number

ELEMENT TITLE: Current Student Social Security Number DEFINITION: The official Social Security number that uniquely identifies a student CODES AND CATEGORIES: 1. Element Size: 9 2. Valid Codes: This is the student’s current Social Security number.

In rare cases, a student may not have a Social Security number. For example, international students do not have a Social Security number. If the student does not have a valid Social Security number, this field should be blank.

Do not enter "dummy" SSNs in this field.

SIRS will capture any change in SSN from term to term.

BANNER TABLES: The student’s SSN must be entered in SPAPERS (SPBPERS_SSN in table SPBPERS).

COMMENTS/EXAMPLES: RECORD TYPE: T and Y

NOTES ON CHANGES:


Financial Aid Data Element Dictionary DATE OF LAST UPDATE:

F130

Element Number

ELEMENT TITLE: Award Year DEFINITION: The award year for which financial aid is being reported CODES AND CATEGORIES: 1. Element Size: 4 2. Valid Codes: XXYY (e.g. 0001 for 2000-01 award year, 0102 for 2001-02, etc.)

BANNER REFERENCE: ROAINST--ROBINST_AIDY_CODE COMMENTS/EXAMPLES: Note that an academic year as defined by the Board of Regents may differ from the ‘award year’ defined by the institution. The BOR academic year calendar includes Summer-Fall-Spring, while most institutions define an award year as Fall-Spring-Summer. The System Office defines an award year as the Fall-Spring-Summer semesters. RECORD TYPE: T and Y

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F140 Element Number

ELEMENT TITLE: Academic Term DEFINITION: The Academic Term from which the data is being reported CODES, CATEGORIES, AND COMMENTS: 1. Element Size: 6 2. Valid Codes: (YYYYTT) The general format for this data element will be the 4-digit calendar year plus the 2-digit semester code as defined below.

Semester Codes

05 = Summer 08 = Fall Examples: Spring 1999 = 199902 02 = Spring Summer 2000 = 200005

BANNER REFERENCE: Term code must be entered on ROAINST (3rd page). Term is selected by matching the field RORCRHR_TERM_CODE (ROAINST) with SOAXREF (EDI Cross Reference Rules Form) using the Cross-Reference Label RGTTERM. The institutional



Banner term will be entered in the “Banner Value” and translated to the “EDI Value” (Regents’ term value) on SOAXREF. Example: For the term code the EDI Value (Regents) = 200108, Banner Value = institutional Banner term code. COMMENTS/EXAMPLES: The academic term identifies with which term financial aid activity is associated with a student. The coding format must remain consistent with SIRS codes for academic term, as this element will be used in merging financial aid data with SIRS data for analysis purposes. RECORD TYPE: T

NOTES ON CHANGES:

F150

Element Number

ELEMENT TITLE: Student Level Indicator DEFINITION: A field indicating whether the student is an undergraduate, graduate, or professional student. CODES, CATEGORIES, AND COMMENTS: 1. Element Size: 2 2. Valid Codes: Undergraduate US Graduate GS Professional PR This data element is the same as S426 in SIRS BANNER TABLES Student level code pulled from SGBSTDN. Level code is selected by matching the field SGBSTDN_LEVL_CODE (SGASTDN) with SOAXREF (EDI Cross-Reference Rules Form) using the Cross-Reference Label RGTSLVL. The institutional Banner student level will be entered in the “Banner Value” and translated to the “EDI Value” (Regents’ student level value) on SOAXREF. Example: For Undergraduate the EDI Value (Regents) = US, Banner Value = institutional Banner level code. Record Type: T




F160 Element Number

ELEMENT TITLE: Financial Dependency Status DEFINITION: The financial relationship of the student to his or her parents for this award year. The term parent includes biological and adoptive parents and stepparents. CODES, CATEGORIES, AND COMMENTS: 1. Element Size: 1 2. Valid Codes:

1 = Independent - student is considered financially independent for financial aid purposes.

2 = Dependent – student is considered financially dependent on parent’s for financial aid purposes.

BANNER REFERENCE: RNARSLT--RCRAPP2_C_DEPEND_STATUS COMMENTS/EXAMPLES: The above listed definitions are consistent with those used to govern the granting of Title IV benefits (Pell Grant, SEOG, Perkins, Stafford loans, etc.).


Financial Aid Data Element Dictionary RECORD TYPE: Y

NOTES ON CHANGES:


F170 Element Number

ELEMENT TITLE: Student’s Financial Need DEFINITION: An estimate of the annual cost of attending a postsecondary institution after deductions for the student’s and family expected contributions are made. Financial need serves as an indicator of the amount of federal and other aid the student will need to cover his or her educational costs; financial aid awards are based on this amount. The amount recorded should reflect the amount needed for the academic (award year). CODES, CATEGORIES, AND COMMENTS: 1. Element Size: 11 2. Valid Codes: Blank; -9999999999-99999999999 or null. No decimals.

BANNER REFERENCE: ROASTAT--RORSTAT_GRS_NEED Regents Fund Code: EFN COMMENTS/EXAMPLES: These data are only available for students receiving federal financial aid. The federal government refers to this data element as Established Financial Need.



NOTES ON CHANGES:


F180 Element Number

ELEMENT TITLE: Expected Family Contribution DEFINITION: The annual amount of financial support for the student that is expected directly from the student and his/her family. The amount is used to determine financial need and is based on dependency status, family income and assets, family size, and the number of children enrolled in postsecondary institutions. CODES AND CATEGORIES: 1. Element Size: 5 2. Valid Codes: Blank; 00001-99999

BANNER REFERENCE: RNARSLT--RCRAPP2_PELL_PGI Regents Fund Code: EFC COMMENTS/EXAMPLES: 1. The Expected Family Contribution (EFC) is determined by the Federal Dept. of Education and calculated by use of a congressionally established methodology. 2. The actual amount of the EFC should be indicated in this field. 3. These data are only available for students receiving federal financial aid.



NOTES ON CHANGES:


F200 Element Number

ELEMENT TITLE: Aggregate Subsidized Outstanding Loans DEFINITION: The cumulative amount of federal subsidized loans borrowed by the student to finance his/her postsecondary study. This element excludes current year subsidized loan obligations. CODES AND CATEGORIES: 1. Element Size: 6 2. Valid Codes: Blank; 000001-999999. No decimals.

BANNER REFERENCE: RNASLXX-RCRLDS4_AGT_SUB_OUT_PRIN_BAL Regents Fund Code: AGGSUB COMMENTS/EXAMPLES: This data is received from the current academic year ISIR record for the student. The data reported from the Federal NSLDS database reports all cumulative loan data excluding the current academic year. For reporting purposes, calculation of the total student indebtedness, will include outstanding subsidized and unsubsidized loans



plus all current loans disbursed for the present academic year. Example: NSLDS reports that the “Student” (who is a 5th year Senior) has received $2625 his freshman year, $3500 his sophomore year, $5500 his Junior year, $5500 his Senior year, therefore has a cumulative loan debt of $17,125. The FA office must also then refer to ‘Present Academic’ year disbursed of $5500 in order to determine the total cumulative loan debt and to ensure that the student has not exceeded his maximum Stafford loan eligibility of $23,000. RECORD TYPE: Y

NOTES ON CHANGES:

DATE OF LAST UPDATE: 11-23-99



Element Number

ELEMENT TITLE: Aggregate Unsubsidized Outstanding Loans DEFINITION: The cumulative amount of federal unsubsidized loans borrowed by the student to finance his/her postsecondary study. This element excludes current year unsubsidized loan obligations. CODES, CATEGORIES, AND COMMENTS: 1. Element Size: 6 2. Valid Codes: Blank; 00001-99999. No decimals.

BANNER REFERENCE: RNASLXX-RCRLDS4_AGT_UNSUB_OUT_PRIN_BAL Regents Fund Code: AGGUNS COMMENTS/EXAMPLES: This data is received from the current academic year ISIR record for the student. The data reported from the Federal NSLDS database reports all cumulative loan data excluding the current academic year. For reporting purposes, calculation of the total student indebtedness, will include outstanding subsidized and unsubsidized loans plus all current loans disbursed for the present academic year. Example: NSLDS reports that the “Student” (who is a 5th year Senior) has received $2625 his freshman year, $3500 his sophomore year, $5500 his Junior year, $5500 his Senior year, therefore has a cumulative loan debt of $17,125. The FA office must also then refer to ‘Present Academic’ year disbursed of $5500 in order to determine the total cumulative loan debt and to ensure that the student has not exceeded his maximum Stafford loan eligibility of $23,000. RECORD TYPE: Y

NOTES ON CHANGES:



Element Number

ELEMENT TITLE: FDL Subsidized Loans DEFINITION: The amount of subsidized direct loans disbursed to the student through the Federal Direct Loan program for the term. CODES, CATEGORIES, AND COMMENTS: 1. Element Size: 5 2. Valid Codes: Blank; 00001-99999. No decimals.

BANNER REFERENCE: RPAAWRD (2nd page) field RPRATRM_ACCEPT_AMT Regents Fund Code: DIRECT COMMENTS/EXAMPLES: This element pertains to loans awarded through the Subsidized Direct Loan program. RECORD TYPE: T

NOTES ON CHANGES:




Element Number

ELEMENT TITLE: FDL Unsubsidized Loans DEFINITION: The amount of unsubsidized direct loans disbursed to the student through the Federal Direct Loan program for the term. CODES, CATEGORIES, AND COMMENTS: 1. Element Size: 5 2. Valid Codes: Blank; 00001-99999. No decimals.

BANNER REFERENCE: RPAAWRD (2nd page) field RPRATRM_ACCEPT_AMT Regents Fund Code: DLUNS COMMENTS/EXAMPLES: This element pertains to loans awarded through the Unsubsidized Direct Loan program. RECORD TYPE: T

NOTES ON CHANGES:




Element Number

ELEMENT TITLE: FFELP Subsidized Loans DEFINITION: The amount of subsidized loans disbursed to the student through the Federal Family Education Loan Program for the term. CODES, CATEGORIES, AND COMMENTS: 1. Element Size: 5 2. Valid Codes: Blank; 00001-99999. No decimals.

BANNER REFERENCE: RPAAWRD (2nd page) field RPRATRM_ACCEPT_AMT Regents Fund Code: STFD COMMENTS/EXAMPLES: This element pertains to loans awarded through the FFELP Subsidized Loan program. RECORD TYPE: T

NOTES ON CHANGES:




Element Number

ELEMENT TITLE: FFELP Unsubsidized Loans DEFINITION: The amount of unsubsidized loans disbursed to the student through the Federal Family Education Loan Program for the term. CODES, CATEGORIES, AND COMMENTS: 1. Element Size: 5 2. Valid Codes: Blank; 00001-99999. No decimals.

BANNER REFERENCE: RPAAWRD (2nd page) field RPRATRM_ACCEPT_AMT Regents Fund Code: UNSTFD COMMENTS/EXAMPLE: RECORD TYPE: T

NOTES ON CHANGES:



Element Number

ELEMENT TITLE: Perkins Loans DEFINITION: The amount of money disbursed to the student in the form of Perkins loans for the term. CODES, CATEGORIES, AND COMMENTS: 1. Element Size: 5 2. Valid Codes: Blank; 00001-99999. No decimals.

BANNER REFERENCE: RPAAWRD (2nd page) field RPRATRM_ACCEPT_AMT Regents Fund Code: PERK COMMENTS/EXAMPLES: RECORD TYPE: T

NOTES ON CHANGES:



Element Number

ELEMENT TITLE: FDL PLUS Loans DEFINITION: The amount of money disbursed to the student in the form of Federal Direct Parent Loan for the term. CODES, CATEGORIES, AND COMMENTS: 1. Element Size: 5 2. Valid Codes: Blank; 00001-99999. No decimals.

BANNER REFERENCE: RPAAWRD (2nd page) field RPRATRM_ACCEPT_AMT Regents Fund Code: DLPLUS COMMENTS/EXAMPLES: This element pertains to institutions that participate in PLUS Direct Loan program. RECORD TYPE: T

NOTES ON CHANGES:



Element Number

ELEMENT TITLE: FFELP PLUS Loans DEFINITION: The amount of money disbursed to the student in the form of FFELP Parent Loan for the term. CODES, CATEGORIES, AND COMMENTS: 1. Element Size: 5 2. Valid Codes: Blank; 00001-99999. No decimals.

BANNER REFERENCE: RPAAWRD (2nd page) field RPRATRM_ACCEPT_AMT Regents Fund Code: PLUS COMMENTS/EXAMPLES: This element pertains to funds awarded through FFELP PLUS Loan program. RECORD TYPE: T

NOTES ON CHANGES:



Element Number

ELEMENT TITLE: Other Federal Loans—Disbursed DEFINITION: Amount disbursed to the student in the form of other federal loans for the term, not otherwise classified. CODES, CATEGORIES, AND COMMENTS: 1. Element Size: 5 2. Valid Codes: Blank; 00001-99999. No decimals.

BANNER REFERENCE: RPAAWRD (2nd page) field RPRATRM_ACCEPT_AMT Regents Fund Code: FEDLND COMMENTS/EXAMPLES: RECORD TYPE: T

NOTES ON CHANGES:



Element Number

ELEMENT TITLE: Other Federal Loans—Non-disbursed DEFINITION: Amount of other non-disbursed federal loans awarded to the student for the term not otherwise classified. In Banner, these loans are classified as resources. CODES, CATEGORIES, AND COMMENTS: 1. Element Size: 5 2. Valid Codes: Blank; 00001-99999. No decimals.

BANNER REFERENCE: RPAARSC field RPRARSC_ACTUAL_AMT Regents Fund Code: FEDLNU COMMENTS/EXAMPLES: RECORD TYPE: T

NOTES ON CHANGES:



Element Number

ELEMENT TITLE: Institutional Loans—Disbursed DEFINITION: Amount disbursed to the student in the form of Institutional Loans for the term. CODES, CATEGORIES, AND COMMENTS: 1. Element Size: 5 2. Valid Codes: Blank; 00001-99999. No decimals.

BANNER REFERENCE: RPAAWRD (2nd page) field RPRATRM_ACCEPT_AMT Regents Fund Code: INSTLD COMMENTS/EXAMPLES: Does not include emergency/short-term loans (i.e., those that must be repaid before the end of the term/graduation). RECORD TYPE: T

NOTES ON CHANGES:



Element Number

ELEMENT TITLE: Institutional Loans—Non-disbursed DEFINITION: Amount of non-disbursed Institutional Loans awarded to the student for the term. In Banner, these funds are classified as resources. CODES, CATEGORIES, AND COMMENTS: 1. Element Size: 5 2. Valid Codes: Blank; 00001-99999. No decimals.

BANNER REFERENCE: RPAARSC field RPRARSC_ACTUAL_AMT Regents Fund Code: INSTLU COMMENTS/EXAMPLES: Does not include emergency/short-term loans (i.e., those that must be repaid before the end of the term/graduation). RECORD TYPE: T

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F270 Element Number

ELEMENT TITLE: External Loans—Disbursed DEFINITION: Other disbursed loans repayable in cash or service for the term not otherwise classified. Include loans from private, non-institutional sources. CODES, CATEGORIES, AND COMMENTS: 1. Element Size: 5 2. Valid Codes: Blank; 00001-99999. No decimals.

BANNER REFERENCE: RPAAWRD (2nd page) field RPRATRM_ACCEPT_AMT Regents Fund Code: LOAND COMMENTS/EXAMPLES: Pickett & Hatcher, Alaska Student Loans, Alternative Loans RECORD TYPE: T

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F275 Element Number

ELEMENT TITLE: External Loans—Non-disbursed DEFINITION: Other non-disbursed external loans awarded to the student repayable in cash or service for the term. In Banner, these loans are classified as resources. Include loans from private, non-institutional sources. CODES, CATEGORIES, AND COMMENTS: 1. Element Size: 5 2. Valid Codes: Blank; 00001-99999. No decimals.

BANNER REFERENCE: RPAARSC field RPRARSC_ACTUAL_AMT Regents Fund Code: LOANU COMMENTS/EXAMPLES: Pickett & Hatcher, Alaska Student Loans, Alternative Loans - RECORD TYPE: T

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F280 Element Number

ELEMENT TITLE: State Loans—Disbursed DEFINITION: Other disbursed loans repayable in cash or service for the term not otherwise classified. Includes state-funded service-cancelable loans CODES, CATEGORIES, AND COMMENTS: 1. Element Size: 5 2. Valid Codes: Blank; 00001-99999. No decimals.

BANNER REFERENCE: RPAAWRD (2nd page) field RPRATRM_ACCEPT_AMT Regents Fund Code: STLND COMMENTS/EXAMPLES: Georgia Military Scholarship, Obtain other state loans to illustrate RECORD TYPE: T

NOTES ON CHANGES: .



F285 Element Number

ELEMENT TITLE: State Loans—Non-disbursed DEFINITION: Other non-disbursed state loans repayable in cash or service for the term. In Banner, these loans are classified as resources. Includes state-funded service-cancelable loans CODES, CATEGORIES, AND COMMENTS: 1. Element Size: 5 2. Valid Codes: Blank; 00001-99999. No decimals.

BANNER REFERENCE: RPAARSC field RPRARSC_ACTUAL_AMT Regents Fund Code: STLNU COMMENTS/EXAMPLES: Georgia Military Scholarship, Obtain other state loans to illustrate RECORD TYPE: T

NOTES ON CHANGES:



F300 Element Number

ELEMENT TITLE: Federal Work Study Awarded DEFINITION: The amount of money awarded to the student in the form of federal work-study aid for the term. CODES, CATEGORIES, AND COMMENTS: 1. Element Size: 5 2. Valid Codes: Blank; 00001-99999. No decimals.

BANNER REFERENCE: RPAAWRD (2nd page) field RPRATRM_ACCEPT_AMT Regents Fund Code: FWS COMMENTS/EXAMPLES: RECORD TYPE: T

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F310 Element Number

ELEMENT TITLE: State Work-Study Awarded DEFINITION: The amount of money awarded to the student in the form of state work-study (WISE) aid for the term. CODES, CATEGORIES, AND COMMENTS: 1. Element Size: 5 2. Valid Codes: Blank; 00001-99999. No decimals.

BANNER REFERENCE: RPAAWRD (2nd page) field RPRATRM_ACCEPT_AMT Regents Fund Code: WISE COMMENTS/EXAMPLES: The following USG pilot schools are: Abraham Baldwin Agricultural College, and Georgia Southwestern State University. Other institutions may participate in the future. RECORD TYPE: T

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F400 Element Number

ELEMENT TITLE: Pell Grant DEFINITION: The amount of Pell Grants disbursed to the student for the term CODES, CATEGORIES, AND COMMENTS: 1. Element Size: 5 2. Valid Codes: Blank; 00001-99999. No decimals.

BANNER REFERENCE: RPAAWRD (2nd page) field RPRATRM_ACCEPT_AMT Regents Fund Code: PELL COMMENTS/EXAMPLES: RECORD TYPE: T

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Element Number

ELEMENT TITLE: SEOG DEFINITION: The amount of Supplementary Educational Opportunity Grants disbursed to the student for the term CODES, CATEGORIES, AND COMMENTS: 1. Element Size: 5 2. Valid Codes: Blank; 00001-99999. No decimals.

BANNER REFERENCE: RPAAWRD (2nd page) field RPRATRM_ACCEPT_AMT Regents Fund Code: SEOG COMMENTS/EXAMPLES: RECORD TYPE: T

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Element Number

ELEMENT TITLE: Other Federal Grant Aid—Disbursed DEFINITION: Any federal need-based grants disbursed to student for the term, not otherwise classified. CODES, CATEGORIES, AND COMMENTS: 1. Element Size: 5 2. Valid Codes: Blank; 00001-99999. No decimals.

BANNER REFERENCE: RPAAWRD (2nd page) field RPRATRM_ACCEPT_AMT Regents Fund Code: FGRNTD COMMENTS/EXAMPLES: Examples include (but are not limited to): Vocational Rehabilitation, Title IX/non Title IX federal fellowships, ROTC Scholarships, Byrd Scholarships, Douglass Scholarships, TRIO, JPTA Programs. RECORD TYPE: T

NOTES ON CHANGES:




Element Number

ELEMENT TITLE: Other Federal Grant Aid—Non-disbursed DEFINITION: Any non-disbursed federal need-based grants awarded to the student for the term, not otherwise classified. In Banner, such grants are classified as resources. CODES, CATEGORIES, AND COMMENTS: 1. Element Size: 5 2. Valid Codes: Blank; 00001-99999. No decimals.

BANNER REFERENCE: RPAARSC field RPRARSC_ACTUAL_AMT Regents Fund Code: FGRNTU COMMENTS/EXAMPLES: Examples include (but are not limited to): Vocational Rehabilitation, Title IX/non Title IX federal fellowships, ROTC Scholarships, Byrd Scholarships, Douglass Scholarships, TRIO, JPTA Programs. RECORD TYPE: T

NOTES ON CHANGES:




Element Number

ELEMENT TITLE: Other Federal Scholarship Aid—Disbursed DEFINITION: Any federal merit-based scholarships disbursed to student for the term, not otherwise classified. CODES, CATEGORIES, AND COMMENTS: 1. Element Size: 5 2. Valid Codes: Blank; 00001-99999. No decimals.

BANNER REFERENCE: RPAAWRD (2nd page) field RPRATRM_ACCEPT_AMT Regents Fund Code: FSCHD COMMENTS/EXAMPLES: Examples include (but are not limited to): Vocational Rehabilitation, Title IX/non Title IX federal fellowships, ROTC Scholarships, Byrd Scholarships, Douglass Scholarships, TRIO, JPTA Programs. RECORD TYPE: T

NOTES ON CHANGES:




Element Number

ELEMENT TITLE: Other Federal Scholarship Aid—Non-disbursed DEFINITION: Any non-disbursed federal merit-based scholarships awarded to student for the term. In Banner, such scholarships are classified as resources. CODES, CATEGORIES, AND COMMENTS: 1. Element Size: 5 2. Valid Codes: Blank; 00001-99999. No decimals.

BANNER REFERENCE: RPAARSC field RPRARSC_ACTUAL_AMT Regents Fund Code: FSCHU COMMENTS/EXAMPLES: Examples include (but are not limited to): Vocational Rehabilitation, Title IX/non Title IX federal fellowships, ROTC Scholarships, Byrd Scholarships, Douglass Scholarships, TRIO, JPTA Programs. RECORD TYPE: T

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Element Number

ELEMENT TITLE: HOPE Scholarship DEFINITION: Amount of money disbursed to student in the form of the HOPE Scholarship for the term. CODES, CATEGORIES, AND COMMENTS: 1. Element Size: 5 2. Valid Codes: Blank; 00001-99999. No decimals.

BANNER REFERENCE: RPAAWRD (2nd page) field RPRATRM_ACCEPT_AMT Regents Fund Code: HOPE COMMENTS/EXAMPLES: This element pertains to students who have received HOPE Scholarship funds. RECORD TYPE: T

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Element Number

ELEMENT TITLE: HOPE Certificate DEFINITION: Amount dispersed to student under HOPE Grants program for the term. CODES, CATEGORIES, AND COMMENTS: 1. Element Size: 5 2. Valid Codes: Blank; 00001-99999. No decimals.

BANNER REFERENCE: RPAAWRD (2nd page) field RPRATRM_ACCEPT_AMT Regents Fund Code: HOPECT COMMENTS/EXAMPLES: This field is for institutions that share missions with DTAE schools and do not grant HOPE funds on the basis of GPA. Among those to which this applies: Bainbridge College, Coastal Georgia Community College, Clayton College & State University, and Dalton State College. RECORD TYPE: T

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F520 Element Number

ELEMENT TITLE: HOPE GED DEFINITION: Amount of money disbursed to student under the HOPE GED program for the term. CODES, CATEGORIES, AND COMMENTS: 1. Element Size: 5 2. Valid Codes: Blank; 00001-99999. No decimals.

BANNER REFERENCE: RPAAWRD (2nd page) field RPRATRM_ACCEPT_AMT Regents Fund Code: HOPEGD COMMENTS/EXAMPLES: RECORD TYPE: T

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Element Number

ELEMENT TITLE: HOPE Teacher DEFINITION: Amount of money disbursed to student under the HOPE Teacher Scholarship for the term. CODES, CATEGORIES, AND COMMENTS: 1. Element Size: 5 2. Valid Codes: Blank; 00001-99999. No decimals.

BANNER REFERENCE: RPAAWRD (2nd page) field RPRATRM_ACCEPT_AMT Regents Fund Code: HOPEGR COMMENTS/EXAMPLES: RECORD TYPE: T

NOTES ON CHANGES:



Element Number

ELEMENT TITLE: PROMISE Teacher DEFINITION: Amount of money disbursed to student under the HOPE PROMISE Teacher Scholarship for the term. CODES, CATEGORIES, AND COMMENTS: 1. Element Size: 5 2. Valid Codes: Blank; 00001-99999. No decimals.

BANNER REFERENCE: RPAAWRD (2nd page) field RPRATRM_ACCEPT_AMT Regents Fund Code: HOPEPR COMMENTS/EXAMPLES: RECORD TYPE: T

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Element Number

ELEMENT TITLE: PROMISE II Teacher DEFINITION: Amount of money disbursed to student under the HOPE PROMISE II Teacher Scholarship for the term. CODES, CATEGORIES, AND COMMENTS: 1. Element Size: 5 2. Valid Codes: Blank; 00001-99999. No decimals.

BANNER REFERENCE: RPAAWRD (2nd page) field RPRATRM_ACCEPT_AMT Regents Fund Code: HOPEP2 COMMENTS/EXAMPLES: RECORD TYPE: T

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F560

Element Number

ELEMENT TITLE: Other State Scholarships—Disbursed DEFINITION: Amount of state merit-based scholarship money disbursed to student for the term. Do not include HOPE program money in this category. CODES, CATEGORIES, AND COMMENTS: 1. Element Size: 5 2. Valid Codes: Blank; 00001-99999. No decimals.

BANNER REFERENCE: RPAAWRD (2nd page) field RPRATRM_ACCEPT_AMT Regents Fund Code: STSCHD COMMENTS/EXAMPLES: Governor’s Scholarship RECORD TYPE: T

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F565 Element Number

ELEMENT TITLE: Other State Scholarships—Non-disbursed DEFINITION: Amount of non-disbursed state merit-based scholarship money awarded to student for the term. In Banner, these funds are classified as resources. Do not include HOPE program money in this category. CODES, CATEGORIES, AND COMMENTS: 1. Element Size: 5 2. Valid Codes: Blank; 00001-99999. No decimals.

BANNER REFERENCE: RPAARSC field RPRARSC_ACTUAL_AMT Regents Fund Code: STSCHU COMMENTS/EXAMPLES: Governor’s Scholarship RECORD TYPE: T

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F570 Element Number

ELEMENT TITLE: Other State Grants—Disbursed DEFINITION: Amount of state need-based grant money disbursed to student for the term. Do not include any HOPE program money in this category. CODES, CATEGORIES, AND COMMENTS: 1. Element Size: 5 2. Valid Codes: Blank; 00001-99999. No decimals.

BANNER REFERENCE: RPAAWRD (2nd page) field RPRATRM_ACCEPT_AMT Regents Fund Code: STGRD COMMENTS/EXAMPLES: RECORD TYPE: T

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F575

Element Number

ELEMENT TITLE: Other State Grants—Non-disbursed DEFINITION: Amount of non-disbursed state need-based grant money awarded to student for the term. In Banner, these grants are classified as resources. Do not include HOPE program money in this category. CODES, CATEGORIES, AND COMMENTS: 1. Element Size: 5 2. Valid Codes: Blank; 00001-99999. No decimals.

BANNER REFERENCE: RPAARSC field RPRARSC_ACTUAL_AMT Regents Fund Code: STGRU COMMENTS/EXAMPLES: RECORD TYPE: T

NOTES ON CHANGES:



F600

Element Number

ELEMENT TITLE: Institutional Grants—Disbursed DEFINITION: Amount of need-based institutional grants disbursed to student for the term. Do not include athletic grants/scholarships in this category CODES, CATEGORIES, AND COMMENTS: 1. Element Size: 5 2. Valid Codes: Blank; 00001-99999. No decimals.

BANNER REFERENCE: RPAAWRD (2nd page) field RPRATRM_ACCEPT_AMT Regents Fund Code: INGTU COMMENTS/EXAMPLES: RECORD TYPE: T

NOTES ON CHANGES:



F605 Element Number

ELEMENT TITLE: Institutional Grants—Non-disbursed DEFINITION: Amount of non-disbursed need-based institutional grants awarded to the student for the term. In Banner, these grants are classified as resources. Do not include athletic grants/scholarships in this category CODES, CATEGORIES, AND COMMENTS: 1. Element Size: 5 2. Valid Codes: Blank; 00001-99999. No decimals.

BANNER REFERENCE: RPAARSC field RPRARSC_ACTUAL_AMT Regents Fund Code: INGTU COMMENTS/EXAMPLES: RECORD TYPE: T

NOTES ON CHANGES:



F610 Element Number

ELEMENT TITLE: Institutional Scholarships—Disbursed DEFINITION: Amount of merit-based institutional scholarships disbursed to student for the term. Do not include athletic grants/scholarships in this category CODES, CATEGORIES, AND COMMENTS: 1. Element Size: 5 2. Valid Codes: Blank; 00001-99999. No decimals.

BANNER REFERENCE: RPAAWRD (2nd page) field RPRATRM_ACCEPT_AMT Regents Fund Code: INSCHD COMMENTS/EXAMPLES: RECORD TYPE: T

NOTES ON CHANGES:



F615 Element Number

ELEMENT TITLE: Institutional Scholarships—Non-disbursed DEFINITION: Amount of non-disbursed merit-based institutional scholarships awarded to student for the term. In Banner, these scholarships are classified as resources. Do not include athletic scholarships in this category CODES, CATEGORIES, AND COMMENTS: 1. Element Size: 5 2. Valid Codes: Blank; 00001-99999. No decimals.

BANNER REFERENCE: RPAARSC field RPRARSC_ACTUAL_AMT Regents Fund Code: INSCHU COMMENTS/EXAMPLES: RECORD TYPE: T

NOTES ON CHANGES:



Element Number

ELEMENT TITLE: External Grants—Disbursed DEFINITION: Amount disbursed to the student in the form of need-based outside grants for the term. Include grants from private, non-institutional sources. CODES, CATEGORIES, AND COMMENTS: 1. Element Size: 5 2. Valid Codes: Blank; 00001-99999. No decimals.

BANNER REFERENCE: RPAAWRD (2nd page) field RPRATRM_ACCEPT_AMT Regents Fund Code: OTHGTD COMMENTS/EXAMPLES: RECORD TYPE: T

NOTES ON CHANGES:



Element Number

ELEMENT TITLE: External Grants—Non-disbursed DEFINITION: Amount of non-disbursed need-based outside grants awarded to the student for the term. In Banner, these grants are classified as resources. Include grants from private, non-institutional sources. CODES, CATEGORIES, AND COMMENTS: 1. Element Size: 5 2. Valid Codes: Blank; 00001-99999. No decimals.

BANNER REFERENCE: RPAARSC field RPRARSC_ACTUAL_AMT Regents Fund Code: OTHGTU COMMENTS/EXAMPLES: RECORD TYPE: T

NOTES ON CHANGES:



Element Number

ELEMENT TITLE: External Scholarships—Disbursed DEFINITION: Amount disbursed to the student in the form of merit-based outside scholarships for the term. Include scholarships from private, non-institutional sources. CODES, CATEGORIES, AND COMMENTS: 1. Element Size: 5 2. Valid Codes: Blank; 00001-99999. No decimals.

BANNER REFERENCE: RPAAWRD (2nd page) field RPRATRM_ACCEPT_AMT Regents Fund Code: OTHSCD COMMENTS/EXAMPLES: RECORD TYPE: T

NOTES ON CHANGES:



Element Number

ELEMENT TITLE: External Scholarships—Non-disbursed DEFINITION: Amount of non-disbursed merit-based outside scholarships awarded to the student for the term. In Banner, these scholarships are classified as resources. Include scholarships from private, non-institutional sources. CODES, CATEGORIES, AND COMMENTS: 1. Element Size: 5 2. Valid Codes: Blank; 00001-99999. No decimals.

BANNER REFERENCE: RPAARSC field RPRARSC_ACTUAL_AMT Regents Fund Code: OTHSCU COMMENTS/EXAMPLES: RECORD TYPE: T

NOTES ON CHANGES:



Element Number

ELEMENT TITLE: Athletic Scholarships—Disbursed DEFINITION: Amount disbursed to student in the form of athletic scholarships for the term. CODES, CATEGORIES, AND COMMENTS: 1. Element Size: 5 2. Valid Codes: Blank; 00001-99999. No decimals.

BANNER REFERENCE: RPAAWRD (2nd page) field RPRATRM_ACCEPT_AMT Regents Fund Code: ATHLD COMMENTS/EXAMPLES: RECORD TYPE: T

NOTES ON CHANGES:



Element Number

ELEMENT TITLE: Athletic Scholarships—Non-disbursed DEFINITION: Amount of non-disbursed athletic scholarships awarded to the student for the term. In Banner, these scholarships are classified as resources. CODES, CATEGORIES, AND COMMENTS: 1. Element Size: 5 2. Valid Codes: Blank; 00001-99999. No decimals.

BANNER REFERENCE: RPAARSC field RPRARSC_ACTUAL_AMT Regents Fund Code: ATHLU COMMENTS/EXAMPLES: RECORD TYPE: T

NOTES ON CHANGES:



F810 Element Number

ELEMENT TITLE: ACCEL Scholarships—Disbursed DEFINITION: Amount disbursed to student in the form of ACCEL Scholarships for the term.

CODES A ND CATEGORIES: 1. Element Size: 5 2. Valid Codes: Blank; 00001-99999. No decimals. BANNER REFERENCE: RPAAPMT (2nd page) field RPRATRM_PAID_AMT

Regents Fund Code: ACCEL

COMMENTS/EXAMPLES: The Accel Program is for students classified as high school juniors and seniors at accredited public or private high schools in the state of Georgia, and is operated in all school terms except summer. The program allows students to pursue postsecondary study at approved public and private colleges and technical colleges while receiving dual high school and college credit for courses successfully completed. Courses pursued by students under this program must come from the approved course directory (below) which is supplied to high school counselors in the state. Courses are available only in the areas of the core graduation requirements for college preparatory students: English; Mathematics; Social Studies; Science; Foreign Language. The program pays for tuition, mandatory fees and provides participating students with a book allowance, in keeping with the benefits provided by the HOPE Program. Transportation and other expenses are the responsibility of the student, including tuition and other expenses for non-core courses, if any are taken. Credit hours paid by the Accel Program for the student will count towards the limit of postsecondary hours paid for by the HOPE (Helping Outstanding Pupils Educationally) Program. Additional requirements or restrictions for participating in this program may be imposed by the high school. RECORD TYPE: Term NOTES ON CHANGES: DATE ISSUED: 09-2004 DATE OF LAST UPDATE:



F815 Element Number

ELEMENT TITLE: LEAP Need-Based Grant- Disbursed DEFINITION: Amount of state (Georgia) need-based grant money disbursed to student for the term.


Regents Fund Code: LEAP

COMMENTS/EXAMPLES: Students receiving LEAP must be enrolled in one of Georgia's HOPE qualified public or private colleges, universities or technical colleges and must be approved for the federal Pell Grant. Georgia’s Leveraging Educational Assistance Partnership (LEAP) Grant Program was established to provide educational grant assistance to residents of Georgia who demonstrate substantial financial need to attend eligible postsecondary institutions in Georgia. LEAP is funded by State Appropriations and federal matching funds. The program began with the Fall Term of 2001 (FY 2002). RECORD TYPE: Term NOTES ON CHANGES: DATE ISSUED: 09-2004 DATE OF LAST UPDATE:



Element Number

ELEMENT TITLE: ACG1 Grant—Disbursed DEFINITION: The amount of ACG Grants disbursed to the student for the term.


Regents Fund Code: ACG1

COMMENTS/EXAMPLES: A student is eligible for an AC Grant if—

• The student completed one of his or her state's designated secondary school programs of study, as noted on the website; or

• The student has taken and passed the tests for at least two Advanced Placement (AP) or International Baccalaureate (IB) courses; or

• The student has completed a high school course of study with at least— o Four years of high school English; o Three years of high school math, including Algebra I and another higher level math

course; o Three years of high school science, which must include two years of biology,

chemistry or physics; o Three years of high school social studies; and One year of high school foreign

language.

RECORD TYPE: Term NOTES ON CHANGES: DATE ISSUED: 08-2006 DATE OF LAST UPDATE:



F825 Element Number

ELEMENT TITLE: ACG2 Grant—Disbursed DEFINITION: The amount of ACG Grants disbursed to the student for the term.


Regents Fund Code: ACG2

COMMENTS/EXAMPLES: A student is eligible for an AC Grant if—

• The student completed one of his or her state's designated secondary school programs of study, as noted on the website; or

• The student has taken and passed the tests for at least two Advanced Placement (AP) or International Baccalaureate (IB) courses; or

• The student has completed a high school course of study with at least— o Four years of high school English; o Three years of high school math, including Algebra I and another higher level math

course; o Three years of high school science, which must include two years of biology,

chemistry or physics; o Three years of high school social studies; and One year of high school foreign

language.

RECORD TYPE: Term NOTES ON CHANGES: DATE ISSUED: 08-2006 DATE OF LAST UPDATE:



Element Number

ELEMENT TITLE: SMART3 Grant- Disbursed DEFINITION: The amount of SMART Grants disbursed to the student for the term.


Regents Fund Code: SMART3

COMMENTS/EXAMPLES: For National SMART Grants, students— Must apply for financial aid by submitting the Free Application for Federal Student Aid (FAFSA) and have been determined to be eligible for a Federal Pell Grant. Students who have not yet submitted a FAFSA may do so online at www.fafsa.ed.gov; Must be a U.S. Citizen; Must be enrolled in a four-year degree program; and Must be enrolled fulltime. In addition— Students must be in their third or fourth academic year of a four-year degree program; Students must be pursuing a major in mathematics, science (including physical, life, and computer sciences), technology, engineering, or a critical foreign language, such as Arabic, Chinese, Korean, Japanese and Russian; and Students must have a grade point average (GPA) of at least 3.0. RECORD TYPE: Term NOTES ON CHANGES: DATE ISSUED: 08-2006 DATE OF LAST UPDATE:



Element Number

ELEMENT TITLE: SMART4 Grant- Disbursed DEFINITION: The amount of SMART Grants disbursed to the student for the term.


Regents Fund Code: SMART4

COMMENTS/EXAMPLES: For National SMART Grants, students— Must apply for financial aid by submitting the Free Application for Federal Student Aid (FAFSA) and have been determined to be eligible for a Federal Pell Grant. Students who have not yet submitted a FAFSA may do so online at www.fafsa.ed.gov; Must be a U.S. Citizen; Must be enrolled in a four-year degree program; and Must be enrolled fulltime. In addition— Students must be in their third or fourth academic year of a four-year degree program; Students must be pursuing a major in mathematics, science (including physical, life, and computer sciences), technology, engineering, or a critical foreign language, such as Arabic, Chinese, Korean, Japanese and Russian; and Students must have a grade point average (GPA) of at least 3.0. RECORD TYPE: Term NOTES ON CHANGES: DATE ISSUED: 08-2006 DATE OF LAST UPDATE:

F840 Element Number

ELEMENT TITLE: TEACH Grant- Federal Non-Need-Based Grant - Disbursed DEFINITION: The amount of TEACH Grants disbursed to the student for the term.

CODES AND CATEGORIES:

b � 9/22/09 12:14 PMDeleted: ... [1]



1. Element Size: 5 2. Valid Codes: Blank; 00001-99999. No decimals. BANNER REFERENCE: RPAAPMT (2nd page) field RPRATRM_PAID_AMT

Regents Fund Code: TEACH

COMMENTS/EXAMPLES: For TEACH Grants The U.S. Department of Education’s TEACH Grant Program provides grant funds to postsecondary students who are completing, or plan to complete, coursework that is needed to begin a career in teaching, and who agree to serve for at least four years as a full-time, highly qualified teacher in a high-need field, in a school serving low-income students. Student Eligibility Requirements:

• Undergraduate students must have a 3.25 GPA (high school GPA for first year undergrads) OR score in the 75th percentile on at least one admissions test.

• GPA requirements do not apply to graduate students who are currently teachers or who are retiring and have expertise in a subject where there is shortage of teachers (math, science, special education, English as a second language, or another high-need subject).

• Graduate students completing a high-quality alternative teacher certification program, like Teach for America, are also eligible for the program.

• Students must be completing, or planning to complete, the coursework required to become a teacher.

• To receive a TEACH Grant students must also agree to: o Serve as a full-time teacher for at least four years within eight years of completing their

course of study. o Comply with the requirements for being a highly qualified teacher (defined in section

9101 of the Elementary and Secondary Education Act). o Teach math, science, a foreign language, bilingual education, special education, a

reading specialist, or a subject designated as "high need" by the federal or state government, or local education agency and approved by the Department of Education.

o Provide certification by the school's chief administrator annually as evidence of required employment.

RECORD TYPE: Term NOTES ON CHANGES: Effective Fall 2008 DATE ISSUED: 09-2008 DATE OF LAST UPDATE:



Additional Year Records

F315 Element Number

ELEMENT TITLE: Student’s or PARENTS ADJUSTED GROSS INCOME DEFINITION: The amount of income use for the EFC in the base year reported by the student's or parents on their federal tax return. The institutions must run the FISAP banner job submission process first. CODES AND CATEGORIES: 1. Element Size: 10 2. Valid Codes: Blank; 0000000001-9999999999. No decimals, negative and positive numbers. BANNER REFERENCE: ROAFSAP (replaced 4th page) field ROTFSAP_FISAP_INCOME

Regents Fund Code: N/A

COMMENTS/EXAMPLES:

The student FAFSA information is imported into Banner for each student or parent on a yearly basis. The Student’s or Parents Adjusted Gross Income is retrieved off of the banner form ROAFSAP. The institutions must run the FISAP banner job submission process first.

Will retrieve income for Independent Student’s and for Dependent Student’s, will retrieve both the student and parent incomes.

RECORD TYPE: Year NOTES ON CHANGES: Effective Fall 2010 DATE ISSUED: 06-2010 DATE OF LAST UPDATE:



F320 Element Number

ELEMENT TITLE: FAFSA Housing Plans DEFINITION: The housing code reported by the student applicant for the school that is receiving this application record. CODES AND CATEGORIES: 1. Element Size: 2 2. Valid Codes: 1=With Parents 2=Campus Housing 3=Off Campus 4=With Relatives (None) BANNER REFERENCE: RNANAXX (replaced 5th page) field RCRAPP1_INST-HOUS_CDE


COMMENTS/EXAMPLES: The student FAFSA information is imported into Banner for each student on a yearly basis. The FAFSA Housing Plans is retrieved off of the FAFSA. RECORD TYPE: Year NOTES ON CHANGES: Effective Fall 2010 DATE ISSUED: 06-2010 DATE OF LAST UPDATE:



Element Number

ELEMENT TITLE: Father’s Highest Grade DEFINITION: Contains the highest grade level completed by the father. CODES AND CATEGORIES: 1. Element Size: 2 2. Valid Codes: 1=Middle school/junior high 2=High school 3=College or beyond 4=Other/unknown (None) BANNER REFERENCE: RNANAXX (2nd page) field RCRAPP3_FATHER_HI_GRADE


COMMENTS/EXAMPLES: The student FAFSA information is imported into Banner for each student on a yearly basis. The Father’s Highest Grade is retrieved off of the FAFSA.

RECORD TYPE: Year NOTES ON CHANGES: Effective Fall 2009 DATE ISSUED: 07-2009 DATE OF LAST UPDATE:

F330

Element Number

ELEMENT TITLE: Mother’s Highest Grade



DEFINITION: Contains the highest grade level completed by the Mother. CODES AND CATEGORIES: 1. Element Size: 2 2. Valid Codes: 1=Middle school/junior high 2=High school 3=College or beyond 4=Other/unknown (None) BANNER REFERENCE: RNANAXX (2nd page) field RCRAPP3_MOTHER_HI_GRADE


COMMENTS/EXAMPLES: The student FAFSA information is imported into Banner for each student on a yearly basis. The Mother’s Highest Grade is retrieved off of the FAFSA. RECORD TYPE: Year NOTES ON CHANGES: Effective Fall 2009 DATE ISSUED: 07-2009 DATE OF LAST UPDATE:

F340 Element Number

ELEMENT TITLE: Institutional Housing Plans



DEFINITION: The housing code reported by the student applicant for the school that is receiving this application record. CODES AND CATEGORIES: 1. Element Size: 3 2. Valid Codes: 1. On Campus 2. Off Campus (None) BANNER REFERENCE: SLARASG fields below:

Term field- (SLRRASG_TERM_CODE) must not be NULL Room field-(SLRRASG_ROOM_NUMBER) must not be NULL Status field- must be populated with a Status Code (SLRRASG_ASCD_CODE) that also has the

“Count in Usage indicator” (STVASCD_COUNT_IN_USAGE) checked on the Room Assignment

Status Code Validation form (STVASCD)


COMMENTS/EXAMPLES: The Institutional Housing Plans is retrieved off of the banner form SLARASG. RECORD TYPE: Year NOTES ON CHANGES: Effective Fall 2010 DATE ISSUED: 06-2010 DATE OF LAST UPDATE:

University System of Georgia FINANCIAL AID MODULE ......001585 North Georgia College & State Univ....

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