University of West Florida · 2019-08-29 · UWF Disaster Debris Management Plan . 3 . I. Purpose ....

University of West Florida

Disaster Debris Management Plan As of August 2019

Attachment G

UWF Disaster Debris Management Plan

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Table of Contents 28TI.28T 28TPurpose28T ......................................................................................................................... 3

28TII.28T 28TScope28T ............................................................................................................................. 3

28TIII.28T 28TSituation28T ........................................................................................................................ 3

28TIV.28T 28TConcept of Operations28T .................................................................................................. 4

28TA.28T 28TOverview28T ................................................................................................................... 4

28TB.28T 28TDebris Operation Planning28T ............................................................................................ 5

28TC.28T 28TEmergency Debris Operations28T ...................................................................................... 6

28TD.28T 28TDebris Collection Operations Overview28T ................................................................... 7

28TE.28T 28TEstimation of Debris Resources Needed28T ....................................................................... 7

28TF.28T 28TFederal Emergency Management Agency Compliant Forms for Debris Removal28T ...... 7

28TG.28T 28TTruck/Crew Certification28T .......................................................................................... 8

28TH.28T 28TReview of Debris Collection Operations28T .................................................................. 9

28TI.28T 28TDebris Reduction and Disposal Operations Overview28T ............................................... 10

28TJ.28T 28THazardous Tree Abatement Operations28T ...................................................................... 11

28TK.28T 28THousehold Hazardous Waste and Asbestos Containing Material Removal Plan28T ... 13

28TL.28T 28THealth and Safety Requirements28T ................................................................................. 14

28TM.28T 28TEnvironmental Considerations28T ................................................................................ 16

28TV.28T 28TOrganization and Assignment of Responsibilities28T ...................................................... 16

28TA.28T 28TDebris Management Team28T ...................................................................................... 16

28TB.28T 28TUniversity Contracts for Debris Management28T ............................................................ 18

28TC.28T 28TPublic Information Officer28T .......................................................................................... 19

28TVI.28T 28TDirection, Control, and Coordination28T ......................................................................... 19

28TVII.28T 28TAdministration and Finance28T ........................................................................................ 20

28TVIII.28T 28TAuthorities and References28T ......................................................................................... 21

28TA.28T 28TFederal Emergency Management Agency Public Assistance Program Overview28T . 21

28TIX.28T 28TPlan Development & Maintenance28T ............................................................................. 24

28TX.28T 28TAcronyms28T .................................................................................................................... 24

28TAPPENDIX A – DEBRIS PLANNING TEAM28T ....................................................................... 25

28TAPPENDIX B – REMOVAL AND MONITORING CONTRACTS28T ....................................... 26

28TAPPENDIX C - CAMPUS MAPS – Property List28T ................................................................... 27

28TAPPENDIX C – CAMPUS MAPS- Main Campus28T .................................................................. 28




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28TAPPENDIX C – CAMPUS MAPS- Historic Preservation28T ....................................................... 31

28TAPPENDIX C – CAMPUS MAPS- Beach Property28T ................................................................ 32

28TAPPENDIX C – CAMPUS MAPS- 8800 N 9P

thP Avenue28T .......................................................... 33

28TAPPENDIX C – CAMPUS MAPS- Arcadia Mill28T .................................................................... 34

28TAPPENDIX C – CAMPUS MAPS Arcadia Mill28T ...................................................................... 35

28TAPPENDIX C – CAMPUS MAPS- Arcadia Mill28T .................................................................... 36

28TAPPENDIX C – CAMPUS MAPS- Arcadia Mill, Anna Simpson House28T................................ 37

28TAPPENDIX D - UWF DAMAGE ASSESSMENT ZONES28T .................................................... 38

28TAPPENDIX E – DISASTER DEBRIS MANAGEMENT SITE for Main Campus28T ................. 41

28TAPPENDIX F - SAMPLE FORMS28T .......................................................................................... 44

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I. Purpose Quickly removing debris following an event is critical to the University of West Florida’s (UWF) recovery. Debris deposits threaten public health and safety, increase fire hazard, and impede access for emergency vehicles and vital resource chains, delaying recovery. It is anticipated that emergency financial aid that may become available through insurance, state, and/or federal sources will be critical to the restoration of pre-event operational capacities. As federal disaster assistance is administered by the Federal Emergency Management Agency (FEMA), this Disaster Debris Management Plan (DDMP) references funding requirements established under the FEMA Public Assistance (PA) Program. The purpose and goals of this plan can be summarized as follows:

• Outline the various phases of debris removal operations. • Determine roles and responsibilities of all parties. • Set in place the plans and procedures for a successful debris removal operation that is

free of waste and fraud.

II. Scope This plan provides a framework for organizing the rapid, safe, and cost-effective processing (separation, removal, recycling, and disposal) of disaster-generated debris while minimizing threats to public health, safety, and the environment following disaster events. Debris management operations will be executed at the direction of the institution with the support of available additional UWF staff and any pre-contracted resources defined within operational plans. This plan encompasses UWF’s entire jurisdiction focusing on the protection of personal health and safety, and developed infrastructure for six critical reasons:

1. To provide a centralized repository of information critical to developing and operating a debris management program, including location of Disaster Debris Management Site (DDMS), zone maps, road lists, and Emergency Routes;

2. To outline the various participants involved in the success of the DDMP and their respective areas of responsibility;

3. To coordinate UWF’s staff and other stakeholders’ efforts to accomplish the goals of the DDMP;

4. To identify important rules, regulations and guidelines enacted by FEMA and other federal, state, and local agencies in the debris management process;

5. To definitively outline key steps that UWF will need to take prior to, during, and immediately after the disaster to facilitate the debris management process and protect opportunities for federal and state reimbursement; and

6. To create a DDMP that acts as a living document, that is updated annually and revised to identify critical issues from past events, and thereby improving UWF’s response capabilities for future debris-generating events.

III. Situation

UUWF Institutions UWF consists of one main campus (11000 University Parkway) and additional UWF controlled properties located within Escambia County and Santa Rosa County (See Appendix C).

UWF is a public research university and a member of the State University System. At UWF, we believe in the power of higher education to drive changes: on campus, in our region, across the


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state and around the world. UWF is home to five academic colleges, offering a variety of bachelor’s and master’s degree programs, as well as specialist degrees and a doctorate in education. With a student population of nearly 13,000 and an average class size of less than 40, UWF is committed to providing a close-knit academic experience and is consistently named a top “military friendly” University. UWF is a public, fully accredited, co-education institution of the twelve-member State University System of Florida. UWF main campus includes 1,600 acres and over 100 buildings. UWF’s general geographical position leaves all facilities vulnerable to tropical cyclone systems, tornadoes, overland flooding, and severe thunderstorms.

UWF utilizes a hybrid National Incident Management System and emergency support functions with the Incident Command System structure. The Emergency Operations Center (EOC) located at UWF will activate as necessary based on the emergency. The creation and maintenance of a Disaster Debris Management Plan (DDMP) supports UWF’s ongoing effort to remain prepared for, able to respond to, and then to recover from man-made and/or natural events of any type and magnitude.

UWF Main Campus

IV. Concept of Operations

A. UOverview This section of the DDMP serves to guide UWF through the planning, immediate response, and long-term recovery phases of the debris management cycle. The UWF EOC will be tasked with collecting information regarding the status of debris operations. UWF relies on selected staff and pre-solicited contract resources to perform routine daily maintenance operations. UWF has pre-solicited contracted supplemental debris removal and monitoring vendors to expedite the completion of larger scale debris management efforts. Institution-specific pre-event planning activities will be conducted by the debris team in coordination with UWF staff. UWF and debris team will coordinate the response effort with state and FEMA. There are several phases involved in debris removal operations. UWF’s debris operations plan can be broken into the following phases:

• Preparation/preplanning


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• Activation • Cut and toss • Opening of DDMS • Debris clearance • Ultimate disposal • Federal reimbursement • Project closeout

The phases are not independent of each other because most of them overlap and run concurrently.

B. UDebris Operation Planning

UWF encompasses a wide range of occupancy uses and facility types. The following operational concept including management zones will remain consistent regardless of the impact upon any given location for any given event.

Immediately following any debris generating event, either UWF or contracted vendor will complete a Damage Assessment. This initial assessment will help to determine an estimate of the number and type of damaged facilities and the volume in cubic yards (CY) of debris. Debris estimates will include a breakdown detailing the volume of vegetative, construction and demolition debris (C&D), the number of damaged trees, white goods, electronic waste items (E-debris), marine vessels, and the type and quantity of hazardous waste. Based on estimated quantities, the debris team will estimate the number of crews required to complete clean-up operations within the desired timeframes and subsequently engage needed resources. All designated UWF staff and resources will be first tasked with establishing sufficient management capabilities and opening major roadways to provide access into and around critical facilities. Upon completion of this “first push” operation, resources will be systematically tasked to address the heaviest debris-ridden zones and sub-zones in order of priority.

1. UIdentifying Immediate Need Facilities

Maps and list of the campus locations can be found in Appendix C. Immediately following an event the affected debris team will perform impact assessments to direct immediate response, support operations, and establish debris clearance and removal priorities.

2. UEstablishing Emergency Routes UWF has identified emergency routes to be utilized by response crews, third-party contractors, and emergency management officials. Clearance priorities for emergency routes are identified and generally outlined below:

1. Major arterial routes including all institution/facility entrances; 2. Evacuation routes leading to, within, and around essential and critical facility sites;

and 3. General circulation routes leading to and around remaining facilities.

3. UMapping

The initial debris assessment, including estimates of quantities, type, and dispersion, greatly affects the ability to both verbally and graphically direct removal efforts for a given event. UWF maintains maps with sufficient detail to allow the creation of debris volume


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estimates, and the assignment of appropriately-scaled removal resources following any type of event. Mapping capabilities include the ability to quickly represent critical and essential facilities including roads, buildings, utilities and open spaces to direct event specific debris removal priority operations following each event.

C. UEmergency Debris Operations FEMA defines emergency protective measure to clear, or “push,” debris from publicly-accessible thoroughfares and essential facilities for safe and efficient passage of search, rescue, utility crews, and third-party contractors after the initial push work, UWF should have sufficient information on the scope of work necessary to complete debris collection and disposal, and a basis for estimating a reasonable cost for the contract work to effectively solicit a lump sum or unit price contract from pre-qualified contractors. The pre-qualified contractors are ones that UWF evaluated and determined to be qualified to perform the work based on capabilities, such as technical and management skills, prior experience, past performance, and availability. UWF fully understands the urgency involved in the expeditious clearing of immediate need facilities and emergency routes to minimize the risk to public safety and health and to maximize the flow of resources to damaged areas. Following a debris generating event, maps can be used to identify prioritized emergency routes to ensure systematic and efficient clearing of debris following a disaster event.

At the direction of the impacted debris team and upon formal notice to proceed, the primary debris removal firm’s emergency push crews will mobilize and receive written direction (Purchase Order/Task Order) establishing work areas and the number of initial crews. Assigned equipment will be certified and operations will begin within 12-24 hours following the event. Emergency push crews will work from sun up to sun down (approximately 12-hours) while resources mobilize to begin debris collection and disposal efforts. Crews will be tracked and will consist of at a minimum:

1. One (1) rubber-tired front-end loader or skid steer with operator; 2. One (1) trained chainsaw operator with appropriate personal protective and safety

equipment; 3. Two (2) trained ground laborers; and 4. One (1) crew foreman.

Emergency Debris Crews will:

1. Clear debris from designated areas/routes as assigned by the institution debris team, and stack debris along circulation routes in as safe a manner as possible, preserving line-of-sight and traffic markers;

2. Avoid stacking debris near or upon utilities, fire hydrants, driveways and side streets hampering search and rescue and other third-party contractor efforts;

3. Crews will support and not interfere with, to the greatest extent possible, other emergency responders;

4. Where a sufficient shoulder does not exist, or pushing debris causes additional damage to infrastructure, load and haul debris to closest shoulder along permitted thoroughfares; and

5. Segregate debris to the greatest extent possible.


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Crews will expedite clearance operations while the institution debris team observe progress and adjusts resources to assure that emergency routes and priority facilities are cleared. To enable future reimbursement, UWF employs a specific emergency push time and material sheet (Appendix F). Designated for use by each crew per day, this form will ensure appropriate documentation and cost tracking.

UWF will contract a debris removal contractor, this selected firm will be responsible for providing the necessary resources to sustain emergency push operations while the local infrastructure recovers. As the emergency push operation concludes, UWF will transition to the recovery phase and debris collection, reduction, and disposal operations will commence.

D. UDebris Collection Operations Overview

The UWF debris team will oversee debris collection operations. The debris team will determine the most cost-effective and efficient approach to completing debris removal operations, regardless of the likelihood of available funding reimbursements. Following impact assessment, the debris team and the pre-solicited debris monitor will determine if the scope and magnitude of each event warrants activating primary and secondary standby contractors and/or requesting outside assistance through available sources (mutual aid, assistance compacts, direct federal assistance, etc.). UWF will coordinate all such requests in accordance with established regional emergency management procedures. For all events, UWF’s goal will be to complete debris operations within 30 days of the date of the debris-generating event.

A full-cost accounting of expenditures will be recorded. Detailed documentation of costs for the use of all resource types (fee for services assumption) is required. All assigned debris removal staff is expected to isolate, track and report the type, specific location, duration, and cost of each assigned resource including labor (force account, mutual aid, volunteer, contract, etc.), equipment (owned, loaned, leased, contracted, etc.), and materials (inventory, donation, purchase, contract, etc.) used during the completion of debris operations. For each event, UWF should expedite the return to normal operations by quickly completing the debris removal process.

E. UEstimation of Debris Resources Needed

Using data gathered during the initial impact assessment, estimates will be generated for each institution/facility for use in determining actual resources required. FEMA Debris Estimating Field Guide EMA 329 September 2010 will be used for estimations.

Debris will be removed to haul truck-accessible curbside locations and sorted accordingly. Debris will be collected curbside and hauled directly to permitted DDMS on site located at Parking Lot SP2 and/or landfill for recycling and final disposal. Using this approach, the Debris Management Team (DMT) can reasonably quantify the resources required to complete the debris removal and disposal process within 30 days of the event. The institution will coordinate resource requests through all available sources. Using this method, resource requirements are initially defined using the format shown on the next page.

F. UFederal Emergency Management Agency Compliant Forms for Debris Removal

UWF will designate staff and/or contract debris monitoring personnel to aid in process management and the supervision and coordination of the field collection crews. UWF will


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delegate the debris monitoring team with preparing coordinated daily reports of loading and hauling activities performed by management zone, and provide this information at least daily to UWF. To ensure that proper accounting and operational management of debris collection complies with FEMA regulations, UWF requires the use of the following forms (or equivalents), including (Appendix F):

1. Truck Certification Form 2. Truck Placard 3. Load Ticket

Note: UWF may opt to utilize an automated debris management system as provided by debris collection or monitoring firms.

Lastly, the institution debris team will remain mindful of other disaster operations taking place in the affected area during the debris collection process. All members of the debris removal staff and contractors will be cautious not to interfere with the efforts of third-party contractors and regional debris removal operations.

G. UTruck/Crew Certification Within 24 hours of UWF’s notice to mobilize, the pre-selected debris collection contractor’s equipment is expected to arrive at the designated staging location for equipment inspection, truck certification and safety orientation before being dispatched for debris operations in and around the institution. UWF has a designated staging location for the main campus that is located at Parking lot SP2 (See Appendix E) for use as inspection and certification site. For each event, the designated debris monitor will direct all staff and equipment to a specific location to be inspected, measured, photographed and certified. Before debris collection operations can begin, the designated debris monitor will provide Truck Certification Forms containing the necessary information to satisfy the FEMA debris management standard.

The truck certification form will provide all the necessary information pertaining to each truck, its driver, and capacity. If the truck tows a trailer, a separate certificate must be completed for the trailer. After recording general information, including subcontractor, insurance and driver, a volume calculation identifying the measured cubic yard or tare weight of the truck is completed and checked by a representative of the affected institution or the designated contractor debris monitor. If a weigh ticket is completed, the weigh ticket will be affixed to the truck certification form to ensure the two forms remain together. Digital photographs are taken, prominently displaying key features, sideboards, tailgate extensions, etc., to ensure that no alterations or changes are made to the truck after certification. After completion, a unique number will be assigned and recorded on the truck certification form to be signed by:

1. The monitor who calculated the volume of the truck; 2. A debris team representative; 3. A debris removal contractor representative; and 4. The truck driver.

Following the completion of the truck certification form, the truck and subsequent trailer (if attached) will receive a self-adhesive placard placed on each side of the truck bed that cannot be removed and/or reused. This Truck Placard will contain the unique, exclusive number and the certified capacity as shown on the truck certification form and to whom the truck is contracted.


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The placard will remain securely fastened to the truck bed until the completion of the project or when/if the truck is later re-measured with a different certified capacity. Once the truck’s equipment inspection is completed and a Truck Certification Form and Truck Placard are received, the truck will be assigned a designated area to begin debris collection operations.

Once a truck has been loaded with debris, a Load Ticket will be used to document the location of debris and other eligibility considerations in accordance with FEMA PA debris management standards. A sample form can be found in Appendix F. At the loading site, a load site monitor will verify the loading method and will prepare a load ticket indicating the time, location, and type of debris loaded. The load site monitor will sign the ticket, retain a copy, and provide four copies to the driver. The load ticket sheet will be in a carbon copy format of at least 5 sheets, color of each sheet may vary.

Upon completion of the load ticket at the loading site, the truck driver will proceed in accordance with the haul procedures outlined in the event specific operations management plan (developed in conjunction with the monitoring contractor), to the chosen processing or disposal site. When a driver enters the DDMS and drives under the inspection tower, he/she will deliver copies of the load ticket to the tower monitor. The contracted tower monitor will assess the load, print legibly the truck capacity (estimated, actual, by percentage), and sign the load ticket. After recording the necessary information and signing the load ticket, the tower monitor will retain at three copies and one copy will be given to the truck driver. The load ticket will be disbursed as follows: Original given to Debris Monitoring Firm, a copy to each Debris Removal Contractor, Truck Driver, Load Site Monitor, Tower Monitor. Appendix F provides documentation forms and Appendix E provides information regarding the DDMS for UWF main campus.

H. UReview of Debris Collection Operations The debris collection operations are governed by the Scope of Work outlined in the debris contract. However, for emphasis UWF reiterates the following critical points below:

1. Debris not located directly along thoroughfares regardless of category (for example C&D, vegetative, household hazardous waste, or metals), will be addressed on a case by case basis prior to removal to collection points.

2. Marine debris deposits along coastal zones and waterways (including derelict vessels) will be addressed on a case by case basis. Special attention will be paid to the coordination of removal operations between County, State and Federal stake holders.

3. Debris removal from non-University maintained property will be the responsibility of the individual property occupant.

4. Fallen trees located in inaccessible, restricted access and undeveloped areas will be addressed on a case by case basis as specifically directed by UWF.

5. Daily accumulations of “household” municipal solid waste or non-event generated waste will not be collected by the disaster debris removal contractor.

6. Debris that is not the result of the disaster event, will not be collected during the disaster debris removal sequence.

7. The debris removal contractor, or its subcontractors, will not be allowed to solicit, accept, or work for private entities while employed or contracted under this project.

8. The debris removal contractor will be instructed on the importance of maintaining the


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segregation of eligible debris when loading. Separate trucks will be used for loading C&D, vegetative, metals, white goods, and household hazardous waste.

9. All debris removal contractor personnel will be properly attired and wearing safety equipment to include at a minimum: hard hats, safety shoes, and reflective vests.

10. Operators will be cautioned to always be observant and conscious of their surroundings, particularly being aware of hanging and downed power lines and structures hidden by debris, such as fire hydrants, water mains, fences, etc.

11. Operators will be cautioned not to overload trucks with debris in such a manner that the transportation of the debris could cause the excess debris to fall into traffic areas.

12. UWF will not accept hand load trucks or trailers as this would create load irregularities in conformance with FEMA policy (FP 104-009-2/April 2017 – pg. 57 “Hand Loaded Trucks and Trailers”).

13. In the event of a notice of violation because of the actions of a debris removal contractor employee or subcontractor, UWF will direct the debris removal contractor to take immediate corrective action and follow up on the enforcement.

14. Truck operators will not be allowed to leave with “overhanging” loads. No vegetation will hang over the sides and loads will not extend more than 24” above the box.

15. Diligent collection of debris will occur from sun up to sun down, beginning where each crew left off the previous day.

16. Collection will be avoided around operational facilities, specifically during pedestrian periods when possible.

17. All rules of the road will be obeyed, to include: • Compliance with traffic rules, speed limits and traffic safety standards; • Use seatbelts; • Utilization of direct routes avoiding schools, interstate highways and heavily

populated areas when possible; • Use of turn signals whenever changing lanes or turning; and, • Use of headlights/fog lights whenever presented with adverse conditions.

I. UDebris Reduction and Disposal Operations Overview

UWF will generally collect and haul vegetative debris directly to the onsite DDMS (UWF intends to segregate, collect and haul non-vegetative (C&D, white goods, E-debris, etc.) debris directly to final disposal sites at the closest temporary processing facility or municipal landfill as identified for each location. Following an event, the debris hauling contractor will coordinate hauling operations to the DDMS.

• Each County has identified DDMS locations near UWF. These DDMS locations are registered with FDEP and will be utilized in coordination with County removal management officials. UWF and the contracted debris manager will coordinate operations through UWF and direct available resources accordingly.


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J. UHazardous Tree Abatement Operations Hazardous tree abatement operations are governed by the Scope of Work outlined in the contract. All contracts associated with debris removal operations and monitoring are located within Procurement and Contracts and Buildings and Grounds Department. Any requests to review these documents should be coordinated through UWF. However, for emphasis, UWF has reiterated certain critical FEMA eligibility points in the following subsections. If the damaged tree, limb, or stump poses a threat to life and improved property, under FEMA regulations, that tree, limb, or stump may be removed. FEMA strictly governs the process by which hazardous trees, limbs, and stumps are documented and reimbursed. Each hazardous tree, limb, or stump slated for removal shall be GPS-tagged and photographed, as outlined below in the hazardous tree, limb, and stump removal sections. All operations will be coordinated with ongoing tree maintenance efforts and UWF’s Tree Care Plan (in process, estimated completion Fall 2019).

a. UHazardous Tree Removal

UWF may choose to attempt to save some trees through straightening and bracing, if the cost of repair will be less than its removal and disposal. A tree will be deemed hazardous and eligible for removal if:

• The cost of removing unstable and/or leaning trees along a right of way or within a naturalized area, may be eligible for reimbursement by FEMA.

• The tree is an immediate threat to public health and safety or property. • The tree has a Diameter at Breast Height (DBH) of 6” or greater. • The tree has one or more of these criteria:

o 50 percent or more of the crown is damaged or destroyed; o The tree has a split trunk or broken branches that expose the heart wood; o The tree has fallen or uprooted within a public use area; o The tree is leaning at an angle greater than 30 degrees.

After a tree has been deemed eligible and scheduled for removal, crews will discuss a tree-specific removal plan to ensure a safe, proper felling operation, considering:

• Surrounding area for anything that may cause trouble when the tree falls; • The shape of the tree, the lean of the tree, and decayed or weak spots; • Wind force and direction; • Location of other people; • Electrical hazards and impacts to other utilities.

Once the designated tree crew has established a tree-specific removal plan, considering the above criteria and the resources on hand, the following procedures shall take place:

1. A designated tree monitor will identify and record the diameter of the tree, the GPS coordinates establishing the location, specific threat faced by the hazardous tree, and photographically document the tree before removal;

2. A qualified arborist should be contracted or consulted with to assist with tree cutting/removal.

3. Qualifications of an arborist should be Tree Care Industry Association (TCIA) member and/or International Society of Arboriculture (ISA) and comply with best care tree care practices (American National Standards Institute (ANSI) A300).

4. The UWF Campus Tree Survey should also be reviewed (estimated completion Fall


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2019). 5. A designated tree monitor will photographically document the tree after the

removal.

b. UHazardous Limb Removal Hazardous limb removal work shall consist of the removal and disposal of disaster- damaged limbs that are:

• Imminent and impending peril to the public; • Greater than 2” in diameter at the point of breakage; • Broken and still attached to the tree.

Prior to the removal limbs, a certified arborist will be consulted to determine the method by which the limb will be removed to preserve the crown and facilitate proper healing. Pruning of limbs shall conform to the (ANSI) A300 guidelines, as described in UStandard Practices for Trees, Shrubs and Other Woody Plant MaintenanceU. The following specifications shall apply:

1. Cuts should be made sufficiently close to the trunk or parent limb, without cutting into the branch collar or leaving a protruding stub, so that closure can readily start under normal conditions. Clean cuts shall always be made.

2. Where branches are too heavy to handle to prevent splitting, or peeling the bark, it is necessary to precut these branches. Where necessary to prevent tree or property damage, branches shall be lowered to the ground by proper ropes or equipment.

3. On trees known to be diseased, tools are to be disinfected with a 20 percent Clorox solution after each cut and between trees where there is known to be a danger of transmitting the disease on tools.

4. All branches are to cut back to a live lateral, which must be at least 1/3, the diameter of the severed branch.

5. The presence of any structural weaknesses, disease condition, decayed trunk or branches, and split crotches or branches shall be reported in writing to UWF.

6. All stubs not callused over must be pruned in the same manner as outlined above in this section. Care shall be taken to not damage the callusing tissue,

7. Extreme care must be taken to prevent branches and trunks from falling and creating damage to monuments, buildings and other structures, driveways, sidewalks, trees, shrubs, streets, and other property.

8. Tree crew personnel shall maintain the appropriate Personal Protective and Safety Equipment (PPSE) including long-sleeved shirts, long trousers, protective work boots, head protection, eye protection, hearing protection, and hand protection. Chainsaw operators shall be required to wear approved leg (chaps) and foot protection in addition to the mandatory PPSE.

Similar standards apply to properly documenting hazardous limb removal. A designated tree monitor will identify and record the diameter of the limb; the GPS coordinates establishing the location, specific threats faced by the hazardous limb, and photographically document the limb before removal. Following the removal of the limb, a post-removal photo shall be taken. The resulting debris will be collected from the grounds and hauled in accordance with normal debris collection standards. Finally, the removed limbs will not be


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allowed to accumulate or “sit” in debris piles resulting in an immediate hazard. These limbs, if not hauled directly by the assigned tree crew, will be collected and hauled by additional debris crews within 24 hours of being removed from the damaged tree.

c. UHazardous Stump Removal The removal of hazardous stumps is a unique process requiring specialized equipment. As such, this process requires unique documentation and costing to realize full reimbursement, and meet the following criteria:

• 50 percent or more of the root-ball exposed; • Greater than 24” in diameter, as measured 24” above the ground; • Located on publicly accessible property or a public thoroughfare; and • Immediate threat to public health and safety.

Once the diameter is established, pictures will be taken, GPS coordinates establishing the location, and the specific threat will be documented, then the stump will be physically removed by the best means available. The resulting hole from the stump removal will be backfilled with soil like the surrounding area and the amount of material needed will be recorded. Eligibility and operations will be conducted in accordance with FEMA policy (FP 104-009-2/April 2017 – pg. 51 “stump removal”) to ensure full FEMA reimbursement.

K. UHousehold Hazardous Waste and Asbestos Containing Material Removal Plan Contracted debris removal crews will sort and segregate debris at curbside, particularly identifying hazardous household waste (HHW) and asbestos containing material (ACM). Following segregation at curbside, hazardous materials (HazMat) crews will be assigned to oversee the curbside collection. HHW and ACM material should not be hauled into the DDMS but instead hauled directly to an appropriately licensed facility for disposal.

Contracted support with coordination conducted by UWF Environmental Health and Safety (EH&S) personnel will document on a daily reporting form, the type and quantity of HHW and ACM waste at the collection location. The debris removal contractor shall submit a project-specific HHW and ACM Operations Plan prior to beginning all debris collection operations. Any material that is known or suspected to contain HHW or ACM will be segregated from the rest of debris stream and handled by contracted certified HazMat personnel. Given the sensitivity of such material to adversely affect personnel and the public, HHW and ACM will only be removed by licensed, certified, and properly credentialed personnel. The contracted certified personnel will follow the general outline listed below. This list may not contain all handling of HHW, HazMat and/or putrefied waste. Appropriate contracted experts may need to be obtained to handle specific items encountered at each campus.

1. Identify hazardous material and notify material specific HazMat crews; 2. If the material is ACM waste, a licensed Asbestos Removal Contractor should be

contacted and assist with removal; 3. ACM should be encapsulated in double-lined, heavy gauge plastic bags, taped closed,

rolled onto itself “burrito style,” and taped again; 4. HHW such as household cleaning supplies can be deposited into lined 55-gallon drums

securely affixed to a trailer. 5. Proper segregation of putrefied waste should be closely monitored to avoid mixing


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incompatible materials; 6. Bags containing hazardous materials will be loaded into a lined vehicle, tarped, and

hauled directly to a Type IV-accepting disposal facility; the DDMS will never accept HHW or ACM debris. Precautions must be taken by the debris removal contractor to identify and process any inadvertent HHW and/or ACM waste hauled to the DDMS; and

7. The debris removal contractor must comply with all applicable Federal, State and local rules, regulations, and guidance pertaining to the removal, management, transportation, and disposal of HHW or ACM waste.

L. UHealth and Safety Requirements

It is the policy of UWF to provide and maintain work environments and procedures which will: • Safeguard public and UWF faculty, staff, and students; property, materials, supplies,

and equipment exposed to the debris removal contractor operations and activities; • Avoid interruptions of debris operations and delays in project completion dates; and • Control costs in the performance of any debris contract.

It is the responsibility of the debris removal contractor and contracted debris monitoring firm to ensure all staff follow the guidelines established by UWF as well as all other pertinent federal, state, and local regulations and guidelines.

Prior to the commencement of work, the debris removal contractor will provide UWF with a project-specific health, safety, security, and environmental plan including activity hazard analysis for each definable work-related task. The debris removal contractor’s key responsibilities concerning safety include:

• Providing all personnel involved in the debris removal process, a general safety and health introduction and a safety and health orientation/screening prior to the commencement of work (or any single phase of work); and

• The continuing instruction/monitoring of each subcontractor, supplier, and employee in the safe operation of their specific area of responsibility using the proper tools and in accordance with current safety procedures and guidelines including but not limited to Hazardous Waste Operations and Emergency Response (HAZWOPER). HAZWOPER is a set of guidelines produced and maintained by the Occupational Safety and Health Administration (OSHA) which regulates hazardous waste operations and emergency services in the United States.

As it relates to UWF debris operations, no person shall be required or instructed to work in surroundings or under conditions that are unsafe or dangerous to his/her health. Any person aware of an unsafe or dangerous condition must report the condition to his/her supervisor immediately. The operation will be stopped and UWF will appoint a competent UWF employee or affiliate to investigate the condition and make corrections prior to restart of the operation. All information must be recorded and maintained in the project file.


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health and Safety meetings will be conducted periodically for all personnel working on debris removal at each project location and once a week by supervisors for all workers. The meetings will be documented by UWF or another designated representative. The minimum information included in the report shall be:

• The dates of the meetings; • Names and signatures of attending individuals; • The name(s) of the individual(s) conducting the meeting.

Copies of the safety reports will be kept on file and be furnished to the designated authority upon written request. The debris removal contractor and contracted debris monitoring firm are expected to maintain similar safety and health meetings and reporting requirements which are to be provided to UWF upon request.

a. UAccident Investigations

Accident investigations will be conducted as soon as possible following any incident resulting in property damage, or a recordable injury or illness. An authorized UWF employee will investigate to determine appropriate corrective actions based on contributing causes to the accident or threat of an accident. The following means may be used to collect information concerning the incident: • Employee/witness interviews • Equipment inspections and photographs • Event reconstruction • Photographs of the incident scene

Individual eyewitness statements should be collected as soon as possible to maximize accuracy and effectiveness of this information. If the outcome of the investigation identifies the need for a change in work procedures or policy, all affected personnel shall be trained as soon as possible. Documentation of the training will be retained by UWF. The debris removal contractor and contracted debris monitoring firm are required to implement accident reporting and corrective procedures that meet or exceed regional industry standards as accepted by UWF.

b. UPersonal Protective and Safety Equipment UWF personnel and contractors must use personal protective and safety equipment (PPSE) as required by their respective job duties or task specific. At a minimum, personnel shall be required to wear clothing suitable for the weather and conditions including long sleeve shirts, long trousers, protective work boots, and if required, head protection. As work hazards or specific tasks warrant, hearing protection, eye protection, hand protection, body protection (e.g. chemical, flame, burn resistant), and respiratory protection shall be required. Persons handling rough, sharp edged, abrasive materials or where the work subjects the hands to lacerations, punctures, burns, or bruises shall use hand protection. All PPSE shall properly fit the employee. Eye protection equipment shall meet the requirements of ANSI standard Z87-1. Head protection shall meet the requirements of ANSI Z89.1. Personnel shall be physically able and medically determined to be qualified to use the personal protective and safety equipment, which may be required in their job duties or task specific. All PPSE shall be inspected prior to each use and maintained in serviceable and sanitary condition.


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Defective equipment shall not be used and shall be removed from service. The defective equipment shall be replaced with like or better PPSE equipment.

UNoteU: 1. Chainsaw operators will be required to wear approved leg (chaps) and foot protection

in addition to the mandatory PPSE. 2. UWF alcohol and drug abuse policy is incorporated by reference.

M. UEnvironmental Considerations

Debris operations shall be conducted in compliance with applicable laws and regulations of federal, state and local governments concerning environmental, health and safety issues, including the National Environmental Policy Act (NEPA). NEPA provides national environmental policy and goals for the protection, maintenance, and enhancement of the environment. It also provides a process for UWF to implement these goals.

UWF will execute debris operations in such a manner and extent to which is practicable that will minimize any significant affect to the environment. The requirements of UWF must be made known and adhered to by all debris removal contractor and contracted debris monitoring firm personnel.

UWF, the debris removal contractor, and the contracted debris monitoring firm are expected to have full understanding of the following:

• Robert T. Stafford Act (Public Law 93-288); 44 C.F.R. • Clean Water Act (CWA) • Clean Air Act (CAA) • Coastal Barrier Resources Act (CBRA) • Resource Conservation and Recovery Act (RCRA) • Endangered Species Act (ESA) • National Historic Preservation Act (NHPA) • Coastal Zone Management Act (CZMA) • Fish and Wildlife Conservation Act (FWCA) • Asbestos Hazard Emergency Response Act (AHERA) • Wild and Scenic Rivers Act (WSRA) • Executive Orders: EO11988, EO11990, EO12898

V. Organization and Assignment of Responsibilities

A. UDebris Management Team UWF controls and operates its own debris team and work-related efforts. To supplement their efforts, UWF may contract pre-solicited debris monitoring and removal contractors and use an organizational chart demonstrating critical functions for a debris removal mission operating under UWF jurisdiction. This is usually completed by issuing an Invitation to Negotiate, open bidding, selection, and executed contract. The contract details what will be expected of the contractor including but not limited to setting up the DDMS in accordance with FEMA standards complete with staffing and towers.

For this DDMP, UWF assumes they will be pre-soliciting a contractor for their debris removal


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efforts. Periodic updates to this informational annex will be facilitated by Buildings and Grounds and coordinated with the debris team accordingly. Appendix A includes information on key contacts for University staff and resources. Any pre-solicited debris monitoring and removal contractors are not contained in this plan as they are subject to change when contracts expire and new contracts are put out for the open bid process.

When a storm develops in the Gulf of Mexico, the Caribbean Sea, or the Atlantic Ocean, each individual storm track will be closely monitored. If a hurricane threatens UWF, communication will be opened with the debris management team as soon as possible; no less than 120 hours prior to anticipated landfall. The Debris Management Team (DMT) will be activated when tropical storm force winds are expected to impact any of the campuses within 48 – 72 hours.

Depending upon the magnitude of the storm/event UWF may consider utilizing one of the following options:

Option 1: Use of normal grounds maintenance crews

This option calls for UWF to utilize normal grounds maintenance crews (staff and contracted resources) to conduct debris management and removal operations. This includes monitoring, emergency push, debris collection, and processing and disposal operations. The debris removal shall be overseen and directed by the DMT (staff and contractors).

Option 2: Use of UWF and Mutual Aid or direct Federal Assistance (when available).

Under various emergency assistance and mutual aid compacts with outside political jurisdictions, UWF may request debris removal assistance from regional, state, and federal partners including emergency push, collection, and disposal operations. This option may also include if UWF is impacted. These mutual aid resources will be overseen and directly tasked by the institution DMT to individual zones as provided for by the geographical area management plans. Volunteer, mission assigned, and mutual aid partners are expected to maintain the same level of cost documentation as other force account and contracted resources.

Option 3: Use of UWF and Debris Removal Contractor

This option calls for UWF to augment or completely execute debris removal operations using contracted resources from pre-selected standby vendors. These contracts were procured in in accordance with UWF and state procurement rules and regulations, the FEMA 327 Debris Management Guide, and FEMA Recovery Policy Debris Contracting Guidance.

For large events, where it is anticipated that there will be large quantities of debris throughout UWF, the pre-selected debris contracts should be activated as soon as possible so crews can be pre-staged. For smaller events, this decision may be more difficult. There are several factors to consider after a small debris generating event when deciding to activate the debris contractors and/or debris monitors:

• The cost of activating debris removal contractor and/or monitor. • The possibility of no federal reimbursement. • Are there sufficient in-house staff available to monitor debris removal contractors?


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B. UUniversity Contracts for Debris Management When the decision is made to activate the debris contractors and monitors, the impacted institution will:

• Determine number of debris crews and monitors needed. • Identify the location for the contractors to report to and the time/date to report. • Hold initiating teleconference with all force account staff (in-house staff), debris

contractors and monitor to update them on the situation, and notify them of the number of crews needed.

• Request that the debris contractors report back within a specified period from the event occurrence, not to exceed 12 hours, with the number of crews that can respond within 24 hours of the initial request.

• Track the responses and activate the pre-solicited contracts, utilizing the number of crews reported as available until UWF’s response need is met.

• Hold teleconference with the activated debris removal contractors and debris monitor to describe pre-positioning expectations. o Confirm # of crews available. o Provide the reporting time. o Provide instruction on what to do after check in. o Provide pre-position payment instructions.

The selected contractor’s responsibilities will include but are not limited to the following:

• Clear and complete scope of work encompassing all phases of the operations, from debris clearance to ultimate disposal.

• Provide necessary equipment required for timely clearance of all debris from roadways. • Provide necessary labor, equipment, and materials to safely remove, process, and

dispose of all hazardous materials resulting from the event. • Provide qualified personnel to perform, supervise, and manage the operations. • Identify equipment staging areas as needed. • Open, and operate DDMS as needed including functioning staff to oversee and control

the DDMS. Staff to include but not limited to monitor, load site monitor, tower monitor, etc.

• Ensure compliance with safety standards and all environmental and historic preservation laws regulations and permitting requirements.

• Ensure compliance with FEMA and Federal Highway Administration (FHWA) standards.

• Ensure field documentation is being completed accurately. • Submit timely invoices with all necessary back-up documentation. • Keep UWF informed of the progress of the operations with weekly or daily meetings

and situation reports. • Repair any damage and restore all work areas including DDMS to pre-existing

conditions. • Maintain permitted DDMS, including security, fire suppression, silt fences, and

MOT/Detours. • Adhere to Division of Forestry/OSHA/FHP loading and hauling requirements. • Ensure no private work is performed and/or no vehicles are hand-loaded.


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Additionally, the contracted debris removal contractors are responsible for the removal of all hazardous materials. If activated, the HazMat contract requirements include but are not limited to:

• Provide trained and experienced and if necessary, certified personnel to complete removal of household hazardous waste (HHW); white goods and other hazardous waste debris from the travel lanes and rights-of-way. o Personnel will need to be certified with personal protective equipment and self-

contained breathing equipment for asbestos, etc. waste. • Open and operate hazardous materials staging sites if necessary. • Process white goods by removing Freon™ and other hazardous materials. • Transport and document all processed or staged materials to an approved, permitted

facility for recycling or final disposal.

The Debris Contractors are responsible for returning the DDSM to its original condition. The contractors must perform all testing required to ensure the sites have not been contaminated.

C. UPublic Information Officer

UWF’s Office of Institutional Communications (OIC) functions as a Public Information Office (PIO). UWF OIC will need to know as much as possible about the debris operations to be able to quickly disseminate accurate information to the public. Their main responsibilities will be to:

• Advertise debris passes and deadlines. • Respond to individual inquiries received via University phones, emails, and/or other

social media sites. • Track any complaints from individuals regarding the debris removal operations. • Keep the public aware of school/class closures and/or delays to UWF’s scheduling of

events. • Keep the public aware of safety and/or traffic information, as well as any hazards they

could encounter. UWF EOC and UWF’s Executive Management Group, as well as other University community members will work to ensure the PIO is continually updated.

VI. Direction, Control, and Coordination Project planning, tracking, and reporting are critical to the effective management of debris operations for UWF. As daily crew reports are returned to each team they will track the percentage of completion by zones/subzones and add or re-allocate crews to zones needing adjustment. Furthermore, the team will maintain two-day and seven-day projections based on daily production rates. These schedules are provided to each location and transmitted to the UWF EOC and communicated to UWF’s Executive Management Team as well as other University community members. Internal and external communication relating to incident response, management, and the execution of debris removal operations will be coordinated through UWF EOC. The contracted Debris Manager will report directly to the impacted institution liaison to incident command and operations sections. All proposed operational schedules, sequences, and status reports will be provided to UWF’s EOC for processing and dissemination.


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VII. Administration and Finance

Two critical phases of cost tracking and recordkeeping are required to ensure and protect UWF’s potential reimbursement of emergency expenditures under state and federal disaster assistance programs. The first critical phase of cost tracking and reporting is implementing stringent quality control mechanisms ensuring isolation of individual task and activity costs. The second critical phase of cost tracking and reporting is comprehensive data management capable of logically following the individual activity costs from inception to final expense submittal.

This section provides a general overview of the reporting and recordkeeping necessary to protect UWF’s potential reimbursements though various supplement funding sources.

UWF must maintain an accurate record of efforts and costs relating to each individual activity performed during disaster response and debris processing. This information supports the development of defined work scopes and cost estimates for projects seeking FEMA PA program funding. FEMA uses standard forms to document funded activities including staff and contract labor, equipment, and materials summaries. Supporting data including photographs, insurance policies, work values, work locations, and payment information is also required. Additionally, documents supporting environmental and historic preservation compliance and records of donated goods and services (when applicable) are required for all work.

Each funding request is documented within a FEMA Project Worksheet (PW) which details and supports the necessity of the project, its status, and cost accounting. Moreover, it documents a defined scope by which the project was or will be performed by UWF. PWs are processed as either small or large projects as defined by the value of the work using an annually updated threshold. UWF will be assigned a Program Delivery Manager (PDMG) responsible for guiding staff through the application process and overseeing programmatic compliance efforts. Developing projects or “project formulation” is accomplished by UWF with the assistance of state and federal representatives, and in accordance with UWF’s long-term project management needs. UWF will begin keeping records 48-72 hours prior to an event by tracking labor, equipment, and resource allocations as follows:

• Designate one person to coordinate the initial compilation (i.e. EOC Finance and Admin Section) through the filing and maintenance of records for individual emergency activities;

• Establish a file for Ueach Uactivity/site/project where work has been or will be performed until a grant request can be formulated and approved; and

• Transition to management and administration staff (recovery group) to maintain accurate payment and accounting records detailing work performed through completion and payment.


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VIII. Authorities and References The documents described in this section provide the legal authority and guidance for local governments engaged in the debris management process, and standardizes the procedures governing the reimbursement process from the federal government. UWF maintains a current and thorough understanding of law, rule, regulation, policy, and procedures directing emergency operations. UWF will review each of these documents at least annually to identify changes affecting the debris management and reimbursement process and update the DDMP accordingly.

A. UFederal Emergency Management Agency Public Assistance Program Overview

Authorized and outlined in the Robert T. Stafford Disaster Relief and Emergency Assistance Act, 42 U.S.C. § 5121 – 5207, the intent of the Stafford Act and the supporting National Response Framework is to provide overall guidance to local, state, and private non-profit organizations to manage disasters and seek financial assistance thus ensuring the safety and recovery of American communities. Impacted communities are oftentimes unable to maintain the financial capital or physical resources to efficiently respond to disastrous events. To prevent the depletion of funds and to augment available resources, organizations may seek supplemental funding through a reimbursement program entitled the PA Program which is administered through FEMA. The PA Program oversees disaster activity eligibility requirements ensuring that federal funding is appropriated accurately and correctly. Eligible costs are reimbursed on a cost sharing basis with a minimum of 75 percent being provided by FEMA. In instances of extreme devastation, the president may authorize up to 100 percent federal share, and various alternative funding options can reduce the state and local government cost share. If UWF applies for federal assistance, UWF will be assigned a federal representative to guide them through the PA Program and to assist with the preparation and review of grants [PWs] and suggest alternative arrangements grants processing.

a. UPublic Assistance Program Organization

Upon the request from the Governor of Florida for federal assistance immediately following an event, the president of the United States may issue a disaster declaration tasking FEMA to partner with the state to manage and administer the processing of federal funding for preparation, response, and recovery from the event. This federal/state agreement explicitly outlines the roles, responsibilities, and accountabilities of each party, as such the state becomes the “Grantee” and UWF a “Sub-grantee, Applicant or Recipient” of grant awards. As funding is obligated following an event UWF may apply for expense reimbursements through the State of Florida following disaster-specific guidance and standardized procedures. The table below delineates the roles and responsibilities of the partnership between FEMA, the state, and UWF:

TABLE 1 FEMA, State, and University: ROLES AND RESPONSIBILITIES Level of Government

Roles and Responsibilities

FEMA - Administers the PA Program - Obligates federal funds - Provides technical assistance - Participates in the quality control of work ensuring

compliance with environmental and historical preservation l


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State

- Educates “Sub-grantees or Applicants” of available funding programs

- Manages the PA field operations, including project eligibility reviews, process control and resource allocation

- Monitors the awarded grants

UWF

- Identifies and quantifies damages and performs work - Provides sufficient information for FEMA to develop

accurate work scopes and cost estimates - Implements and completes administrative tasks

b. UFEMA Public Assistance Program Management

Following the declaration of a disaster from the president, FEMA officials organize federal relief efforts. They, in cooperation with the state, establish the scope of assistance programs to be offered, the counties to receive funding, and assignment of a Federal Coordinating Officer (FCO) to oversee the recovery efforts. Within days of the event the state will perform applicant informational briefings and secure Requests for Public Assistance (RPA) forms from organizations interested in participating in the program. State and FEMA PA program representatives are responsible for the following: • Providing strategic coordination of management activities; • Disseminating and sharing of information across all levels of government; • Reviewing and establishing priorities; • Allocating resources appropriately; and • Reviewing funding requests for proper reimbursement to localities.

Once the program is operational, UWF can begin the process of requesting funds and receiving federal reimbursement.

c. UPublic Assistance Program and Policy Guide – (FP 104-009-2/April 2017)

The PA Program and Policy Guide provides a general overview of the FEMA PA Program and its protocols immediately following a disaster event. The PA Program provides the funding basis for the federal/state/local cost sharing program. This document specifically describes what entities are eligible for reimbursement under the PA program and what documentation is necessary to ensure reimbursement and any special considerations that local governments should be aware of to maximize eligible activities is covered. The Policy Guide is the official “how to” for local government applicants who are considering applying for reimbursement following a disaster event through the PA Program.

d. UPublic Assistance Debris Management Guide The Debris Management Guide is the publication specifically dedicated to the rules, regulations, and policies associated with the debris management process. Familiarity with this publication and any revisions can aid UWF’s ability to limit the amount of non-reimbursable expenses. The Debris Management Guide provides the framework for the debris management process authorized by the Stafford Act and implemented by FEMA, including: • Elimination of immediate threats to lives, public health and safety;


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• Elimination of immediate threats of considerable damage to improved public or private property; and/or

• Ensuring the economic recovery of the affected community to the benefit of the wider community

e. UPublic Assistance Alternative Procedures Pilot Program Guide – Debris Removal The Public Assistance Alternative Procedures Pilot Program Guide for Debris Removal outlines FEMA’s requirements and procedures for inclusion in the pilot program. Particularly, this guide provides the framework for UWF to realize greater reimbursement flexibility, including: • Accelerated debris removal operations result in an increased federal cost share based

on a sliding scale; • Ability to keep any recycling revenues realized through the debris management

process; • Payment of straight-time force account labor for debris operations performed by

UWF personnel; and • Benefit of a one-time, two percent increase in the federal cost share for a UWF

DDMP.

f. UDisaster Specific Guidance A Disaster Specific Guidance (DSG) is a document issued in response to a specific post-event situation or need in a state or region. Each DSG is issued a number and is generally referred to along with their numerical identification. These guidance documents typically relate to the authorization of private property debris removal, removal and payment of stumps, or notification of large projects. UWF shall coordinate appropriate responses to any DSG directives with UWF and staff.

g. UOther Relevant Documents The two primary directives developed by the federal government that provide for the authorization and use of federal funds to reimburse local governments for disaster-related expenses are the Robert T. Stafford Disaster Relief and Emergency Assistance Act and the Code of Federal Regulations, which are summarized below.

h. URobert T. Stafford Disaster Relief and Emergency Assistance Act

The Robert T. Stafford Disaster Relief and Emergency Assistance Act (hereinafter Stafford Act) provides the authorization of the PA Program. The fundamental provisions of this act are as follows: • Assigns FEMA the authority to administer federal disaster assistance; • Defines the extent of coverage and eligibility criteria of the major disaster assistance

programs; • Authorizes grants to the states; • Defines the minimum federal cost-sharing levels.

i. UCode of Federal Regulations

CFR: Title 44 - Emergency Management and Assistance provides procedural requirements for the FEMA PA Program operations. These regulations are designed to implement a


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statute based upon FEMA’s interpretation of the Stafford Act and govern the PA Program as well as outline program procedures, eligibility and funding. CFR: Title 2 - Office of Management and Budget Guidance for Grants and Agreements provides overall guidance to ensure consistent and uniform government-wide policies and procedures for the management of federal grants and agreements.

IX. Plan Development & Maintenance

University staff representing departments charged with disaster debris management initiatives contributed substantially to the development and refinement of the debris management plan for UWF. Regional stakeholders and standby contract resources were engaged to assure comprehensive and coordinated debris management operations.

Members of the planning team came together for a kickoff conference to begin development of the DDMP of this plan. Follow up interactions were conducted with the various planning team members as needed to refine the contents of the DDMP. Members of the Debris Planning Team will be reviewed on an annual basis with updates made as needed.

X. Acronyms

C&D Construction and Demolition (debris) DDMP Disaster Debris Management Plan DDMS Disaster Debris Management Site EOC Emergency Operations Center FDEM Florida Division of Emergency Management FDEP Florida Department of Environmental Protection FEMA Federal Emergency Management Agency FEMA PA Federal Emergency Management Agency Public Assistance FHP Florida Highway Patrol FHWA Federal Highway Administration GPS Global Positioning System HAZMAT Hazardous Materials HHW Household Hazardous Waste ITN Invitation to Negotiate OSHA Occupational Safety and Health Administration PA Public Assistance PIO Public Information Officer PW Project Worksheet UWF University of West Florida

*Not all acronyms and abbreviations listed here may have been used in this document.


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APPENDIX A – DEBRIS PLANNING TEAM

University of West Florida Debris Planning Team Department Title Name UWF EM Emergency Manager Chief Mark Cossich Finance & Administration Vice President Betsy Bowers Facilities Management Associate Vice President Melinda Bowers EH&S Director Peter Robinson EH&S Assistant Director Nicole McDonald EH&S Risk Manager Pennie Sparks Procurement Director Angie Jones UWF Facilities Planning

Director Mel Manor

UWF Building & Grounds Director Myles Sampson UWF Building & Grounds Coordinator Jeff Etheridge Institutional Communications Executive Director Megan Gonzalez


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APPENDIX B – REMOVAL AND MONITORING CONTRACTS

All contracts associated with debris removal operations and monitoring are located with UWF. UWF will contract pre-solicited debris monitoring and removal contractors for a debris removal mission operating under UWF jurisdiction. This is usually completed by issuing an Invitation to Negotiate or Purchase Order, open bidding from qualified contractors, selection, and completing an executed contract with winning bid(s). The contract details what will be expected of the contractor including but not limited to setting up the DDMS to FEMA standards complete with staff and necessary equipment. Due to the confidentiality of these contracts, any requests to review these documents should be coordinated through UWF’s Procurement and Contracts office or Office of General Council.

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APPENDIX C - CAMPUS MAPS – Property List PROPERTY LIST AS OF JULY 16, 2019

Name Property Location UWF Main Campus Property 11000 University Parkway, Pensacola, FL 32514 Santa Rosa Island Property Via DeLuna, Pensacola Beach, FL 32563 Reubin O’D. Askew Institute for Multidisciplinary Studies

8800 N 9P

thP Avenue, Pensacola, FL 32514

Arcadia Mill, Robinson Hall Farm West Spencer Field Road, Pace, FL 32571 Arcadia Mill Historical Site 5709 Mill Pond Lane, Milton, FL 32570 Historical Pensacola Downtown Campus 120 East Church Street, Pensacola, FL 32502 Old Christ Church Parish School House 212 East Church Street, Pensacola, FL 32502 T.T. Wentworth Museum 330 South Jefferson Street, Pensacola, FL 32502 Dorothy Walton Cottage 215 East Zaragoza Street, Pensacola, FL 32502 Moreno Cottage 221 East Zaragoza Street, Pensacola, FL 32502 Museum of Industry 200 East Zaragoza Street, Pensacola, FL 32502 LaValle House 205 East Church Street, Pensacola, FL 32502 Museum of Commerce 201 East Zaragoza Street, Pensacola, FL 32502 McCollough Building 503/505/507 South Adams St Pensacola, FL 32502 L & N Marine Terminal 207 East Main Street, Pensacola, FL 32502 Seale Engineering Building 232 East Main Street, Pensacola, FL 32502 Walsh Stevedoring 209 East Zaragoza Street, Pensacola, FL 32502 Tivoli High House 205 East Zaragoza Street, Pensacola, FL 32502 Julee Cottage 210 East Zaragoza Street, Pensacola, FL 32502 Romana Street Warehouse 406 East Romana Street, Pensacola, FL 32502 Lear-Rocheblave House 214 East Zaragoza Street, Pensacola, FL 32502 Bowden Building 120 East Church Street, Pensacola, FL 32502 Manuel Barrios House 207 East Zaragoza Street, Pensacola, FL 32502 Barkley House 410 South Florida Blanca St., Pensacola, FL 32502 Barkley House Kitchen 410 South Florida Blanca St., Pensacola, FL 32502 Barkley House Cook's House 410 South Florida Blanca St., Pensacola, FL 32502 Dorr House 311 South Adams Street, Pensacola, FL 32502 Fountain Park 300 Block Zaragoza Street, Pensacola, FL 32502 McMillan House (Cevallos House) 213 East Zaragoza Street, Pensacola, FL 32502 Pensacola Museum of Arts 407 South Jefferson Street, Pensacola, FL 32502 Barkley House Park 500 Block East Zaragoza St., Pensacola, FL 32502 Tivoli Parking Lot 211 East Zaragoza Street, Pensacola, FL 32502 Historic Pensacola Village Parking Lot 300 Block Tarragona Street, Pensacola, FL 32502 Pitts Slip Property 600 Block South Barracks St., Pensacola, FL 32502

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APPENDIX C – CAMPUS MAPS- Main Campus

29


30


31

APPENDIX C – CAMPUS MAPS- Historic Preservation

32

APPENDIX C – CAMPUS MAPS- Beach Property

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APPENDIX C – CAMPUS MAPS- 8800 N 9th Avenue

34

APPENDIX C – CAMPUS MAPS- Arcadia Mill

35

APPENDIX C – CAMPUS MAPS Arcadia Mill

36

APPENDIX C – CAMPUS MAPS- Arcadia Mill

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APPENDIX C – CAMPUS MAPS- Arcadia Mill, Anna Simpson House

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APPENDIX D - UWF DAMAGE ASSESSMENT ZONES

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UWF Damage Assessment Zones ZONE I

Building Building 20W Business Services 10 Crosby Hall 21 Student Services 11 Arts & Social Studies 22 Commons 12 University Advancement 32 Library 13 Anthropology/Env. Science 36 Communication Arts 18 Admissions/Registrar 37 Nursing 19

Career Services/Student Disability Resource Center/Housing

38

Small Business Development Center

20E HR/Financial Services T42 Bistro Blue Parking and Deck Coordinator: Missy Nicholson

ZONE II

Building Building 41 Psychology 74 COB Classrooms 50

Social Science Faculty Offices

75

Office of Equity, Diversity, and International Affairs

51 Social Science Classrooms/Labs 76 COB Offices/Lab 52 Student Success/Classrooms 76A COB Education Center 53

College of Health/CUTLA/Marketing & Economics

79

ITS

58 Physical Sciences 83 Wetlands Lab 58A Science Lecture Lab 84 Marine Biology 58B Science Lab Storage 151 Research Operations Building 58C Science Annex

Coordinator: Terri Perry

ZONE III Building Building

4 Science and Engineering 82 Fine Arts 71 International House 88 WUWF‐FM 77 ERDC 89 Archaeology Institute 78 ERDC T44‐T45 Community Garden

Coordinator: Dennis Solis

ZONE IV Building Building

70 Applied Science and Technology 92 Building Services 80 Applied Science and Technology Annex 93 Bldg Svcs Storage/Work Control 85 College of Professional Studies Offices 94‐94B Landscape Services 86 College of Professional Studies Classrooms 95‐95B Central Receiving/Env. Svcs 90 Facilities 99‐99A Child Care 91 Maintenance/Parking Svcs 281 Cross Country Trailer

Coordinator: Ralph Payne

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ZONE V Building Building

Campus Perimeter Gazebos Docks and Trails Sports Complex and RecPlex University Park Arcadia and Robinson Hall Campus Sheds Beach Property

Coordinator: Dan Parker

ZONE VI Building Building

Leased Facilities 49 Archaeology Storage 8 BEI‐ Hillview Office Building 101 RV Storage 43 Archaeology/Special Collections Storage 316‐318 Argo Village

48 Records Management 2601 Reuben O'D Askew Facility Coordinator: Robin Anderson

ZONE VII

Building Building 14 Housing ‐ South Res. Hall 33 Housing ‐ South Res. Hall 15 Housing ‐ South Res. Hall 34 Housing ‐ South Res. Hall 16 Housing ‐ South Res. Hall 35 Housing ‐ South Res. Hall 23 Housing ‐ South Res. Hall 46 Housing ‐ Maintenance 24 Housing ‐ South Res. Hall 901 Housing ‐ Village West 25 Housing ‐ South Res. Hall 910 Housing ‐ Village East 26 Housing ‐ South Res. Hall 920 Housing ‐ Martin Hall 27 Housing ‐ South Res. Hall 921 Housing ‐ Heritage Hall 28 Housing ‐ South Res. Hall 922 Housing ‐ Presidents Hall 29 Housing ‐ South Res. Hall 925 Housing ‐ Argo Hall 30 Housing ‐ South Res. Hall 930 Housing ‐ Pace Hall 31 Housing ‐ South Res. Hall

Coordinator: Howard Hesse

ZONE VIII Building Building

1 UWF Water Tower 44 Pump House No. 4 2 Lift Station No. 1 47 Pump House 40 Utilities 56A Sewage Lift Station

Coordinator: Robby Gibson

ZONE IX Building Building

54 Fieldhouse 234 University Park Center 72 Health, Leisure, & Sports 537 Football Temp. Facility

73 Aquatic Center 950 Baptist Student Center

81 Welcome Center 960 Wellness Center

Coordinator: TBA

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APPENDIX E – DISASTER DEBRIS MANAGEMENT SITE for Main Campus The Disaster Debris Management Site specific location will be in Lot SP2 which is located adjacent to the Varsity Soccer Field and the Softball Field. Lot SP2 is a paved parking lot. The area of the Parking lot to be utilized would be in the middle area of the western most section of SP2. The latitude and longitude for the area is Latitude 30 32’34.58”N, Longitude 87 12’18.60”W. The UWF site manager will be Mr. Myles Sampson, Director, Buildings and Grounds Services. Myles’s contact information is as follows: 11000 University Parkway, B-90, Pensacola, FL 32514. Phone number 850-474-7344.

At this location there are no potable water wells within 500 feet nor are there any natural or artificial bodies of water within 200 feet. Additionally, the proposed staging area is not located in a wetland or water body. The picture below shows the proposed staging area (parking lot) which is just south of the four-lane road on campus. Hwy 90 is located east of this area.

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UWF 2019 Pre-Authorization for Disaster Debris Management Site (DDMS)

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APPENDIX F - SAMPLE FORMS

Emergency Push Time and Materials Sheet Contractor/Vendor: Incident Number (Name):

Site/Location: Period of Work:

Description of Activities:

Resources Used Name (Laborer or Equipment Type) Daily Use (Hrs. & Date)

Crew# Description (make/model etc.) Date Total

Hours

Hours

Hours

Hours

Hours

Hours

Hours

Hours

Hours

Hours

Hours

Hours

Hours

Hours

45

Truck Placard

University of West Florida

Contract:

Truck #

Capacity CY:

12”

46

Load Ticket University of West Florida

Vendor: Incident#:

Facility: Contractor:

Truck#: Truck Capacity:

Driver Name: Task/Work Order#:

Load Origin

Zone: GPS: Street: Street#:

Loading Time: Loading Date:

Monitor Name (Print): Monitor ID#:

Debris Classification

Woody/Veg

Mixed

Const. & Demolition

White/debris

Household Haz Waste

Bio Waste

Hazardous/Toxic

Other

Load Disposal

Disposal Site Location: Scale Ticket#:

Load Call (%): Weight (tons):

Disposal Time: Disposal Date:

Monitor Name (Print):

Contractor Name (Print):

Notes:

Original‐Debris Mon./2P

ndP ‐Debris Mon./3P

rdP –Driver/ 4P

thP‐Load site/5P

thP ‐ Tower

47

Truck Certification Form Part 1

48

Truck Certification Form Part 2

University of West Florida · 2019-08-29 · UWF Disaster Debris Management Plan . 3 . I. Purpose ....

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