University of ViennaRectorate – Office of the Rectorate

May 30, 2008

Claudia KöglerUniversity of Vienna, Office of the Rectorate

Facts and Figures –The University of Vienna as a location for research

• Founded in 1365• 15 faculties and three centres• 8 Service Units and 4 Staff Units• 6,200 academics, 980 of them on third party-funded projects• 1,900 administrative staff• 72,000 students• annual budget: almost 450.000.000 €• More than 57 locations

Internal Organization: Organization Chart

The Rector's Office supports the Rector and Vice Rectors

• in the preparation of strategic decisions to be made in cooperation with other university bodies:

– the University Board

– the Senate

– the Deans

– Degree Programme Directors

– etc.• in the preparation of the development of strategic measures• in the supervision of their implementation if required• in the controlling of the implementation of strategic decisions

These include in particular the preparation of the:• Development Plan • Performance Agreement • Target agreement with the respective faculties/centres and the

service units (management by objectives) • Personnel structure plan • Reports (especially university board)• Meetings (agenda setting)

Organising the work and the decision making process within the

institution Rectorate.

The work of the Office of the Rectorate can be divided into three main parts

Preparation of the interaction with the different institutions within the University

Preparation of the interaction with the different institutions outside the University (public and private institutions, other Universities)

Organising the work and the decision making process within the institution Rectorate

The Rectorate

Georg Winckler – Rector

Heinz Engl – Vice Rector for Research and Career Development

Johann Jurenitsch – Vice Rector for Infrastructure/Resources and Library Affairs

Arthur Mettinger – Vice Rector for Educational Program Development and Internationalization

Christa Schnabl – Vice Rector for Student Affairs and Continuing Education

The Rector – Georg Winckler

• Strategic planning (organisation and development plans): with all other members of the Rectorate Team

• Performance agreement with the Federal Government• Concluding annual target agreements with the faculties/centres

and university offices (management by objectives) • Human Resources (including appointment of professors)• Financial affairs • Advancement of women• Speaker and chairman of the Rectorate Team, communication

and Public Relations,• Coordination of the University's external representation • Proposal for the elections of Vice Rectors, conclusion of

employment contracts with the Vice Rectors

Research and Career Development – Heinz Engl

• the Rector's 1st deputy • Research issues, research platforms (interfaculty research

cooperation), promotion of research and mission-orientated research, third party funded projects (including the authorisations required), taking up of service inventions, licences

• Establishing and implementing Graduate Schools, Initiative Colleges, doctoral programmes of the EU and the Austrian Science Fund

• Advancement of young scientists (postdoctoral phase's aim of qualification)

• Quality assurance in research, teaching, and administration, quality control also with regard to the academic career steps

• Interacting with the faculty's Scientific Advisory Boards

Infrastructure/Resources and Library Affairs – Johann Jurenitsch

• Development of the infrastructure, strategic planning and management especially in the fields of IT infrastructure and library services

• Location and spatial planning on the basis of room use concepts; Occupational Health and Safety (medical care, safety-related field)

• Investing in the research infrastructure (planning of large appliances) in agreement with Vice Rector Engl

• Further development of the management information systems and ensuring a coordinated reporting system within the entire university

Educational Program Development and Internationalization – Arthur Mettinger• Development of the range of studies and curricula (in

accordance with the Senate)• Development and coordination of didactics and the utilisation of

new media in the area of education (Centre for Teaching and Learning)

• Cooperation with the University Teacher Training Colleges (Pädagogische Hochschulen) regarding teacher accreditation programmes, especially methodological training (national and university methodology centres – “Austrian Educational Competence Centres”)

• Internationalization – Increasing the international standing of the University of

Vienna, especially in Central Europe – Increasing the mobility of students and lecturers, e.g. by

granting mobility scholarships and entering into international agreements of cooperation

– Implementation of international (joint) degree programs

Student Affairs and Continuing Education – Christa Schnabl

• Admission of students and any admission-related issues, especially the regulation of supplementary exams, tuition fee matters, leaves, etc.

• Developing and coordinating measures to improve the services available for potential students, students and graduates

• Strategic development and measures of Continuing Education on university level, reflecting the principle of Lifelong Learning

• Organisation and coordination of courses with the functional bodies concerned; planning of the teaching funds and budget; supervision of the degree programme directors

The Team 6 staff members with following thematic focus:• head of the office, development of the international higher education

area, strategic planning (special focus: human resources and budget), strategic cooperation, knowledge transfer

• spokeswoman, deputy head of the Rector’s Office, internal and outward communication

• support for the organization and development planning process (special focus: research priorities of faculties, dedication of professorial chairs), application of strategic control instruments (Wissensbilanz, key data)

• benchmarking in the university sector, international science development (special focus: research area), university infrastructure

• support for the strategic development of the study area (in particular PhD), studies organization and student service area

• curricular development, interface schools and universities, innovations in Science and Society, blended learning, didactics

5 administrative staff members: taking care of the administrative affairs (schedules, correspondence, organisation of meetings, etc.)

Decision making process within the Rectorate

On the basis of the “Rules of Procedure”

• Meeting of the Rectorate every week• Written agenda including prepared documents (fixed one day before the meeting)• Separated in decision and discussion points• Minutes