1 revised 2018

University of Vermont Extension

4-H Sheep Project Record

Levels 1 and 2 Level 1: 8 & 9 years old Level 2: 10 & 11 years old

Name:

Club(s) Name:

Number of years in sheep project:

Circle on type of project: Club Independent

Leader(s) Mentor(s) Name:

Members Signature: Date:

Leader/Mentor Signature: Date:

Acknowledgements: The New Jersey My 4-H Sheep Project Record Book- Trial Version was used as a

reference and model in the development of this document.

Issued in furtherance of Cooperative Extension work, Acts of May 8 and June 30, 1914, in cooperation with the United States

Department of Agriculture. University of Vermont Extension, Burlington, Vermont.

University of Vermont Extension, and U.S. Department of Agriculture, cooperating, offer education and employment to everyone without

regard to race, color, national origin, gender, religion, age, disability, political beliefs, sexual orientation, and marital or familial status.

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Table of Contents/Score Sheet

Part 1- Starting Out Page(s) White

Red Blue

Goals for the Year 3

Financial Agreement 4

Part 2- All Through the Year

Life Time Ewe 4-H Sheep Record(s) 6

Life Time Ram 4-H Sheep Record(s) 7

*Life Time Ewe Lambing Record 8

Life Time Sheep Health Record(s) 9

*Life Time Sheep Shearing Record(s 10

Life Time Showing Record(s) 11

Expenses 12

Income 13

*Total Profitability 14

Part 3- Year End Review: A Look Back

Summary of Flock Management 15

Review of Project Year Goals 16

The Three Most Important Things I 17

Sheep Project Story 18

Sheep Acvitities I Did without my Sheep 19

End of Year Signatures/Important Phone 20

Project Pictures and Certificates

Totals:

Appendix A: Sheep Knowledge and Skills, Personal Development Skills

Appendix B: Guidelines for the 4-H Sheep Project Record Book

*To be completed by Level 2: 10 & 11 year olds only.White: Did not meet the requirements. Red: Met the requirements. Blue: Exceeded the requirements.

Judges Final Score and Comments:

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Part I: Starting Out When the 4-H year starts, it is time to plan. Talk with your parents and leader about what you

want to learn in 4-H this year. They can help you write some goals and make some plans on how

you will reach your goals. Write at least three goals, but you can make more if you would like.

Look at the attached list of skills in Appendix A to help you think of things that you want to

learn with your sheep project. Write your choices below. Be sure to get your parents’ and

leader’s signatures.

Goals for the Year. How I will reach this goal? Example: I will learn how to feed my

sheep.

I will go to sheep camp. I will talk to

my veterinarian.

Signatures for goal setting: To the best of my ability, I will work toward the above goals that I have

set for myself during the upcoming 4-H year.

Member’s signature Date

Parent’s signature Date

4-H Leader’s signature Date

.

Life Skill – Goal Setting

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FINANCIAL AGREEMENT

This record shows whether you own your sheep or whether you have an arrangement with

another person to use their sheep.

Check one of the following:

Ownership Lease

I have the following agreement with:

Signature of member:

Signature of other financier (if there is one):

(If possible, place copy of lease/loan here)

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Part II: All through the Year

During the year, you should keep track of many pieces of information regarding your sheep

project. The following forms are designed to help you track your animal’s genetic background,

health, lambing history, wool crop, showing record, financial expenses, and income. To do a

good job, you need to work on collecting and writing down the needed information throughout

the year. You will need to keep information on each of your project animals.

This section includes the following parts:

Life Time Ewe 4-H Sheep Record – one for each project ewe

Life Time Ram 4-H Sheep Record- one for each project ram

*Life Time Lambing Record- one for each project ewe

Life Time Health Record- one for each project animal

*Life Time Shearing Record- one for each animal shorn

Life Time Showing Record- one for each animal shown

Expenses

Income

*Total Profitability

* For Level 2 only.

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Life Skill – Planning/organizing

Life Time Ewe 4-H Sheep Record

Sire

Sire

Dam

Sire Sire

Dam

Ewe Dam

Ewe's Name Picture here

And/or Sire

Flock # Sire

Dam

Dam Sire

Dam

Birth date Date sold/died Dam

Pictures of Ewe

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Life Time Ram 4-H Sheep Record

Sire

Sire

Dam

Sire Sire

Dam

Ram Dam

Ram's Name Picture here

And/or Sire

Flock # Sire

Dam

Dam Sire

Dam

Birth date Date sold/died Sire

Pictures of ram

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Ewe’s Life Time Lambing Record (For Level 2 only)

Name of Ewe

Date

Lambed S,TW,

TR

Sex Name of Flock

or flock #

Sire Birth Weight Disposition

(Sold or add

to flock)

S for single, TW for twin, TR for triplet; E for ewe, R for ram.

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Name of sheep_

Life Time Health Record Sheep Health Record

Date List all health events for sheep. Examples: vaccinations, worming, hoof trimming, sicknesses

*Add pages as needed

Life Skill – Disease prevention

10

Name of sheep_ (For Level 2 only)

Life Time Shearing Record

Date Weight of

Fleece

Length of

Staple

Comment (quality,

condition)

Shearer

Sample of fleece (Staple fleece samples inside a clear plastic bag here)

Life Skill – Learning to Learn

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Life Time Showing Record

Name of Sheep_

Year Event Class Placing Ribbon Comment Judge 2003 Example: Addison County

Field Days

Jr Ewe Lamb 1st Blue Nice Fleece Jean

Audet

*Add pages as needed.

Life Skill – Self-Esteem

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[E] Expenses: (Add pages as needed.) Expenses are divided into four categories:

E1- Equipment expensesE2- Feed Expenses – Remember that the cost of feed equals the number of pounds of

feed x price per pound. When homegrown feed is used, list feed cost at the market value.

E3- Health/Medical expenses – Including veterinary services and medicine

E4- other expenses – e.g. purchasing of animals, workshop fees, transportation fees,

Date Description of expense (include quantities) Expense Category Costs

Equip- ment

[E1]

Feed

[E2]

Health Medical

[E3]

Other

[E4]

11/1/03 Example: 50 lbs of sheep feed 8.50

Expense Category Totals

(Add up all expenses in each column)

[E1] [E2] [E3] [E4]

[E] Total (E= E1+E2+E3+E4) [E]

Life Skill – Wise use of Resources

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[I] Income

List any income received from your project this year. Income includes live sheep, market lambs,wool, cash and prizes, and sales of any project related items. It is possible that your project had

no income. If so, enter “None” under description and “0” under “I Total.” Remember that if

products such as wool or meat were consumed at home, they should be listed for the same price

as if you had sold the product. Make copies of this page as needed.

Date Description of income Income

10/1/03 Example: Sold cull ewe, .30/lb. 45.00

I Total (Add up all income and put number in the box at right.) [I]

Life Skill – Wise use of Resources

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[P] Total Profitability (For Level 2 only.)

If your project earned more money than it cost, then you earned a profit. It is not likely that you

earned a profit, so don’t worry if you didn’t. A business aims to earn a profit, but a 4-H project

is meant for learning. An education has a value of its own kind. Part of what you should be

learning, is how much things cost and how to spend your money wisely. If you earned a profit

this year, feel proud!

TOTAL EXPENSES [E]

Total Equipment Expenses (E1) $

Total Feed Expenses (E2) $

Total Health/Medical Expenses (E3) $

Total Other Expenses (E4) $

Total Expenses [E](Add up E1, E2, E3, and E4) $

Income [I]

Total Income [I]

Total Profitability [P]

Total Income (I from above) $

Total Expenses [E] (from above) $

Total Profitability [P] (Subtract Total Expenses from Total Income. Put a negative number in parenthesis.)

$

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Life Skill - Managing

Year End Review: A Look Back This section is completed at the end of the 4-H year and is meant to help you reflect on what you learned, how you managed your flock, and how you participated in your 4-H program. This

process of reflection is important to self-development. There are six parts to this section:

Summary of Flock Management

Review of Project Year Goals

The Three Most Important Things I Learned

Project Story

End of Year Signatures

Project Photos and Certificates

Summary of Flock Management

How many sheep did you raise this year?

What breed(s) of sheep did you raise?

Where did you keep your sheep?

How much grain, hay and water did you feed your sheep each day?

Did your sheep get shorn?

How healthy were your sheep this year?

Did your sheep get vaccinated? What were the vaccines for?

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Review of Project Year Goals Look back at the goals that you set at the beginning of the year. How well did you meet your

goals? Did you add new goals during the year? If you did, include them in your review below.

Goals for the year How well did each get met?

Example: I will learn how to feed my

sheep.

I went to sheep camp and learned how

much grain, hay and water my lamb needs.

I talked to my veterinarian about what I am

feeding my sheep. I learned about minerals

and that sheep can’t have copper.

Make copies of this page as needed.

Life Skill – Self Motivation

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The Three Most Important Things I Learned Think back on what you learned from your 4-H project this year. Decide what was most important to you. List the three most important things in the boxes below. They may or may not

have to do with your goals. Sometimes in working toward goals, we have educational

adventures and can be surprised by what we learn along the way.

The three most important things that I learned in this project during the past year were:

1.

2.

3.

Life Skill – Self-Motivation

Sheep Project Story

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After reviewing your goals and thinking about the things you learned this year, write a story that

explains what you gained this past year in 4-H. Whenever possible, use specific examples that

are unique to you. Think about what you gained in knowledge and skills and how it relates to

school, family, and other activities in your life. Use as many pages as you need to tell your

story.

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Sheep Activities I have participated in without my sheep:

Include club project meeting work, knowledge contests, workshops, etc.

Description of

activity

Date of

activity

LocationLevel of

activity: Club, County,

Regional, State

Date PROJECT PRESENTATIONS DONE OUTSIDE THE

CLUB SETTING: This section should include any visual or verbal presentations you developed and

conducted that shared project skills, knowledge, or information with an audience

outside your club.

Describe what kind of presentation (ex: poster, tabletop, talk), the

specific topic, and where it was presented.

Time

Spent

Activity

Expenses

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End of year signatures

By signing below, I am stating that I have completed this record book myself and, to the best of

my knowledge, the information included in it is correct.

Member signature Date

By signing below, I am stating that I am familiar with this work and, to the best of my

knowledge the member completed this record book and the information included in it is correct.

Parent signature Date

4-H Club Leader Date

Important Telephone Numbers

Veterinarian name Phone

Emergency Phone Number(s):

Leader(s)

Name Phone

Name Phone

4-H Educator Phone

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Appendix A Sheep Knowledge and Skill

Use the following list to assist you in determining your goals. You may think of skills that are not listed. With your parents’ and leader’s help, turn unlisted skills into a goals.

Item # Sheep Knowledge and Skills

Beginning Skills

S-1 Learn and practice barn safety for animals, tools, equipment

and self

S-2 Perform a set daily animal care schedule

S-3 Learn the types of feed and how to manage a sheep’s diet

S-4 Demonstrate one or more fitting techniques

S-5 Practice sheep showmanship techniques

S-6 Identify at least 25 parts of a sheep’s body

S-7 Identify breeds of sheep

S-8 Identify wool properties and uses

S-9 Identify and locate 7 meat cuts on a sheep

S-10 Identify at least 6 sheep by-products

S-11 Identify signs of health and illness

S-12 Care appropriately for a new born lamb

S-13 Identify common poisonous plants for sheep

S-14 Identify conformation faults in sheep

S-15 Learn common diseases and health issues and their treatment in sheep

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Intermediate Skills

S-16 Identify parts of a ruminant digestive tract

S-17 Identify the nutrients that different feeds provide

S-18 Learn and practice prevention techniques for better sheep health

S-19 Learn and how to correct abnormal birth positions

S-20 Identify internal and external parasites in sheep

S-21 Locate sheep information on the World Wide Web

S-22 Develop sheep educational exhibits for the public.

S-23 Identify and practice best management practices

S-24 Discuss ethical issues in the sheep industry

S-25 Learn and practice methods to save a weak lamb

S-26 Learn and practice judging a class of sheep and present reasons for

placing

S-27 Learn and determine sheep body scores

Advanced Skills

S-28 Plan and organize a sheep related activity

S-29 Develop and present a workshop for younger members

S-30 Mentor a younger member

S-31 Learn about and discuss issues affecting the sheep industry

S-32 Learn how to shear sheep

S-33 Learn how to butcher and dress lamb

S-34 Learn about and preparation for careers in the agricultural industry

S-35 Learn marketing and promotion techniques

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Appendix B

Guidelines for the 4-H Sheep Project Record Book

Why complete a record book? This record book has been created for members in the 4-H sheep project. Keeping a record book is an important part of the project. It will help you set goals for the project year,

record your accomplishments and help guide your efforts.

A record book is not meant to be a chore. Instead, it is a way for you to learn. By keeping

a record book, you will:

Learn how to organize yourself

Learn how to set reasonable goals for yourself

Appreciate what you have learned by working toward goals

Explain what you’ve learned

Keep track of the costs of your project

Gather information needed to apply for awards and scholarships

Meet requirements to participate in some county, state, regional or national 4-H

sheep events

Provide documentation for applications to college and employment

Each year, one record book is completed for all your project animals. Start your record

book at the beginning of the 4-H year and keep all your expenses and receipts during the

year. It is important to keep your record book up to date monthly. Record books are

available as word processing templates using Microsoft Word or as paper records. When

your record book is submitted for judging, it should be neat and complete.

The Sheep Project Record Book will be a section of your 4-H Record Book. You may

have other project record books that reflect your participation and progress in other projects

e.g. sewing, gardening, technology etc. It is expected that you will complete the 4-H

Member Record to document your participation in your 4-H club(s). Completion of the 4-

H Member Record provides the documentation to support your application for county

awards and metals.

Your record book should be placed in a three ring binder with the pages numbered, and

different sections clearly identified. It is recommended that you save your record books

from year to year. In this way, you can easily compare your progress and achievements

throughout the years. Your project record books can also be helpful when applying for

awards, colleges, and jobs.

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Member in good standing requirements In general, all 4-H members are expected to meet the following standards each year. These are minimum requirements. Your club may have additional requirements.

Attend at least 70% of regular club meetings and/or activities

Complete a 4-H project, doing one’s own work with minimal assistance fromparents or others

Complete a project record book (like this one)

How to use this record book This record book is divided into three sections

Starting Out

All Through The Year

Year End Review: A Look BackYou may add a section with pictures and documents related to your project animals and activities related to your sheep project. Each form in the record book is required for Level

1 and Level 2 unless noted as being required for Level 2 only on the form and in the

guidelines. Before you hand this record book in for judging, you need to complete the

End of Year Signatures form. This involves yourself, your parents and your sheep project

leader. Attached to your record book are two Appendixes to assist you in setting project

year goals and the completion of record book forms.

In the Starting Out section there are three forms to complete. Directions for the forms

follow:

Goals for the Year – You need to write at a minimum of three goals for the project year.

Look over Appendix A and B and talk with your leader and parents. Write down things

that you will do to help you reach your goal.

Signatures for Goals Setting – Have your parents and leader sign that they have

reviewed the goals and agree to assist you in your work toward these goals. You also

need to sign this form.

Financial Agreement – The purpose of this record is to document who owns the sheep

in your project. If the animals belong to someone other than you, record the nature of the

agreement that you have with them.

In the All Through The Year section, there will be either 7 or 9 forms for you to

complete depending on whether you are a Level 1 or level 2. Directions for the forms

follow:

Life Time Ewe 4-H Sheep Record- You will need to complete a form for each project

ewe. Additions should be made each year that this ewe is a part of your project. Fill in

information for each line on the genealogy tree. Many of you will not have all the

information to fill out the entire tree, don’t worry, just put a question mark on the line.

Life Time Lambing Record- This record is for Level 2. This form will be added to

each year. You will have a Lambing Record for each project ewe. Complete the

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information on the page for each lamb born to the ewe. Older ewes may need to have

more than one page.

Life Time Ram 4-H Sheep Record – This form is like the ewe sheep record. You will

need to fill out one form for each project ram and maintain it for as long as he remains a

part of your sheep project. Complete as much of the genealogy tree as you can, putting

question marks on any missing information.

Life Time Individual Health Records – An Individual Health Record needs to be

maintained for each project animal and will be added to each year that the animal is in

your flock. Put all health related information on the record during the year. Health issues

include illnesses, vaccinations, parasite treatment, hoof trimming, breeding and

pregnancy/lambing. Maintenance of this record will allow you to observe an individual

animal’s general health over it’s lifetime in your flock and will help you provide potential

buyers of the animal with a history that can add to the animal’s value.

Life Time Shearing Record – Additions will be made to this form each year. Fill in the

information for each column. Maintain a Sheep Shearing Record on each animal in your

flock that is shorn.

Life Time Showing Record – Additions will be made to this form each year. A Showing

Record will be maintained for each animal that is exhibited at a show during the project

year. Fill in the information in each column for each class that the animal has been

entered.

Expenses – You will have spent some money and earned some income from your project

during the year. This section of the record book will help you track and document your

[E} expenses.

Income – You may have earned some money with your sheep project during the year.

This section of the record book will help you track and document your [I] income. Write

down the date, a description of the item, and the amount earned.

Total Profitability- This record is for Level 2 only. Fill in the information for each

section of the record. You will find it on the Expenses and Income records. The better

records that you keep during the year, the more accurate you will be. Subtract the total

expenses for the year from the total income from the year. You may have a negative

number.

In the Year End Review: A Look Back section of this record book, there are four forms

to complete for Level 1 and six forms to complete fro Level 2. Directions for each form

follow.

Summary of Flock Management – The purpose of this record is to summarize

information that you may have already collected. It should prompt your reflection of

your flock management skills and the outcomes of that management. Answer each

question as completely as you can, it is best to answer in complete sentences.

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The Three Most Important Things I Learned – Consider all that you learned

throughout the sheep project year. Then, choose the three things that were most

important to you and write them down.

Review of Project Year Goals – You should rewrite your year’s goals in the appropriate

column and then explain how you worked toward this goal and whether you reached it or

not.

Sheep Project Story – Write a story about your 4-H sheep project include specifics

about what you did, what you learned, challenges you met, successes you had and fun

times you had. Write in complete sentences and have someone check your spelling.

End of Year Signatures – Have one of your parents and your leader sign this section.

Photos and Certificates – In this section, include pictures that you took of your sheep. Also,

include pictures that were taken of you while involved in your project. Be sure to label and date

the pictures. You may have received certificates of participation or achievement. Display these

items in this section of your project record book.

4-H Motto: To Make the Best Better

4-H Slogan: Learning By Doing

4-H Pledge: I pledge my head to clearer thinking,

My Heart to greater loyalty,

My hands to larger service,

And my health to better living,

For my club, my community,

My country and my world.

4-H Colors: Green and White