University of the Witwatersrand, Johannesburg Tender No ... · Tenders may only be submitted on the...

University of the Witwatersrand, Johannesburg

Tender No: OPCBC0B_TO1.1

Supply, installation and commissioning of the generator system for the Parktown Management Campus and other off-campus properties

PROCUREMENT DOCUMENT (Based on NEC3 Engineering and Construction Short Contract)

February 2020

Issued by:

Director Campus Planning and Development


Name of tenderer: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .



Supply, installation and commissioning of the generator system for the Parktown Management

Campus and other off-campus properties

Content

Number Heading

THE TENDER

Part T1: Tendering procedures

T1.1 Tender notice and invitation to tender

T1.2 Tender data

Part T2: Returnable documents

T2.1 List of returnable documents

T2.2 Returnable schedules

THE CONTRACT

Part C1: Agreements and Contract data

C1.1 Form of offer and acceptance

C1.2 Contract data Part 1 – Data by the Employer Part 2 – Data by the Contractor

C1.3 Performance bond

Part C2: Pricing data

C2.1 Pricing assumptions

C2.2 Bill of quantities

Part C3: Scope of work

C3 Scope of work

Part C4: Site Information

C4. Site Information

Annexure 1: Generic occupational health, safety and environmental specification for construction contracts

Annexure 2: Access to and performing works or services on the university campus Annexure 3: Standard Specifications Annexure 4: Detailed Specifications: Parktown Management Campus Annexure 5: Detailed Specifications: Parktown Off-campus Properties Annexure 6: Drawings Annexure 7: Bill of Quantities

Tender 1 T1.1 Part T1: Tendering procedures Tender Notice and Invitation to Tender




T1.1 Tender Notice and Invitation to Tender

The Campus Planning and Development Department of the University of the Witwatersrand, Johannesburg, invites tenders for the supply, installation and commissioning of the generator system for the Parktown Management Campus and other off-campus properties in terms of the NEC Engineering and Construction Short Contract.

Eligibility and preferencing criteria are stated in the tender documents. Only respondents who have suitable experience in supplying similar equipment and plumbing services with references are eligible to have their submissions evaluated. Documents MUST BE downloaded from the University’s website prior to attending the Compulsory Clarity Session in order to understand the scope and the requirements. The documents will be available at http://www.wits.ac.za/about-wits/tenders/ from Monday, 02 March 2020 at 12h00. A compulsory clarification meeting with representatives of the Employer will take place at the Ernest Oppenheimer Hall of Residence (EOH) basement parking (coordinates -26.180990, 28.037818), Parktown Management Campus, University of the Witwatersrand, 27 St Andrews Rd, Parktown, Johannesburg, 2193 on Friday, 06 March 2020, starting at 10h00. The University reserves its right to award this tender in full, in parts or not at all and call for new tenders in the event of unsatisfactory reply to this tender invitation. The closing date and time for receipt of the tender submission is Thursday, 19 March 2020 at 12h00. The physical address for submission of completed tender documents is the foyer of the Procurement Offices, Facilities and Services Building, Braamfontein West Campus, University of the Witwatersrand. Telegraphic, telephonic, telex, facsimile, e-mail and late tenders will not be accepted. Tenders may only be submitted on the tender documentation that is issued. Requirements for sealing, addressing, delivery, opening and assessment of tenders are stated in the Tender Data. Queries relating to the issue of these documents may be addressed to Ms. Jacobie Tollemache, tel. No 011-717 9012, e-mail [email protected].

http://www.wits.ac.za/about-wits/tenders/

mailto:[email protected]

Tender 2 T1.2 Part T1: Tendering procedures Tender Data




T1.2 Tender Data

The conditions of tender are the latest edition of SANS 10845-3, Construction Procurement – Part 3: Standard conditions of tender. SANS 10845-3 makes several references to the Tender Data for details that apply specifically to this tender. The Tender Data shall have precedence in the interpretation of any ambiguity or inconsistency between it and the provisions of SANS 10845-3. Each item of data given below is cross-referenced to the clause in SANS 10845-3 to which it mainly applies.

Clause number

Tender Data

3.1 The Employer is the University of the Witwatersrand, Johannesburg, acting through its Campus Planning and Development

3.2 The tender documents issued by the employer comprise the documents listed on the contents page

3.4 The employer’s agent is:

Name: Ms. Jacobie Tollemache Tel: 011-717 9012 Email: [email protected]

3.4 The language for communications is English

4.1 Only those tenderers who satisfy the following eligibility criteria and who provide the required evidence in their tender submissions are eligible to submit tenders and have their tenders evaluated:

1. Only those tenderers who are registered with the CIDB, or are capable of being so prior to the evaluation of submissions, in a contractor grading designation equal to or higher than a contractor grading designation determined in accordance with the sum tendered, or a value determined in accordance with Regulation 25 (1B) or 25(7A) of the Construction Industry Development Regulations, for a EP class of construction work, are eligible to have their tenders evaluated.

Elibility criteria for Option 1: Centralised diesel generator system on Parktown Management Campus and DIESEL generator for off-campus properties

Eligibility criteria for Option 2: Centralised diesel generator system on Parktown Management Campus and GAS generator for off-campus properties

2A. The tenderer has experience as a main contractor in the supply and installation of synchronised diesel generator systems, containing more than one generator with capacity of at least 400 kVA per generator, which supply to medium voltage reticulation network and can provide proof of

2B. In addition to the full criteria for Option 1, the tenderer has experience as a main contractor in the supply and installation of standalone gas generator system with capacity of at least 20 kVA, which supplies low voltage electrical distributions and can provide proof of completion of at least


completion of at least three (3) contracts involving such work, each having a value in excess of R2 000 000 including VAT, satisfactorily completed or reached practical completion in the last three (3) years.

three (3) contracts involving such work, satisfactorily completed or reached practical completion in the last three (3) years.

3. The tenderer has been represented at the compulsory clarification meeting by one of their full-time

employees; 4. The tenderer is either registered in terms of the Companies Act, 2008 (Act 71 of 2008) or Close

Corporation Act, 1984, (Act No. 69 of 1984) and is not an unincorporated joint venture; 5. The tenderer provides SARS tax compliance documentation and confirmed to be tax compliant, or

have written proof from SARS that the tenderer has made arrangements to meet outstanding tax obligations; and

6. The tenderer is in possession of a letter of good standing from the Compensation Fund or a licensed compensation insurer as contemplated in the Compensation for Occupational Injuries and Disease Act, 1993 (Act No. 130 of 1993).

4.7 A compulsory clarification meeting with representatives of the Employer will take place at the Ernest Oppenheimer Hall of Residence (EOH) basement parking (coordinates -26.180990, 28.037818), Parktown Management Campus, University of the Witwatersrand, 27 St Andrews Rd, Parktown, Johannesburg, 2193 on Friday, 06 March 2020, starting at 10h00.

4.12 Alternative tender offers for standalone gas generators for the off-campus properties will be considered. See Section 4.1 for eligibility criteria to submit alternative offers.

4.13.1 Parts of each tender offer communicated on paper shall be submitted as an original, plus one copies. In addition, the tenderer is requested to provide a scan of the complete tender submission in electronic PDF format on a flash disk.

4.13.5 4.15

The employer’s details and address for delivery of tender offers and identification details that are to be shown on each tender offer package are:

Location of tender box: Foyer of the Procurement Offices

Physical address: Facilities and Services Building, Braamfontein West Campus, University of the Witwatersrand, Johannesburg (Tel 011 717 1510) (see http://web.wits.ac.za/ContactWits/Maps/WestCampus.htm)

Identification details: Tender No: OPCBC0B_TO1.1 Supply, installation and commissioning of the generator system for the Parktown Management Campus and other off-campus properties

Closing date and time of the tender

Thursday, 19 March 2020 at 12h00.

4.13.4 The tenderer is required to submit with his tender the certificates as listed in List of returnable documents Section. All returnable documents, certificates and schedules must be current and valid and returned with the tender’s offer submission.

4.13.5 The “ORIGINAL” and “COPY” are to be submitted as separate packages.

4.13.6 Telephonic, telegraphic, telex, facsimile or e-mailed tender offers will not be accepted.

4.15 The closing time for submission of tender offers is as stated in the Tender Notice and Invitation to Tender.

4.16 The tender offer validity period is twelve (12) weeks.

5.1 The Employer will respond to requests for clarification received up to five (5) working days before the tender closing time.

5.2 The employer shall issue addenda until three (3) working days before tender closing time.

http://web.wits.ac.za/ContactWits/Maps/WestCampus.htm


5.11.1 The financial offer will be reduced to a comparative basis using the Tender Assessment Schedule.

5.11.5 The procedure for the evaluation of responsive tenders is Method 3: Financial Offer and Preference.

The financial offer will be scored using the following formula:

A = (1 - (P - Pm))

Pm

The value of W1 is 80:

Up to 100 minus W1 tender evaluation points will be awarded to tenderers who complete the preferencing schedule and who are found to be eligible for the preference claimed.

5.13 Tender offers will only be accepted if: a) the tenderer provides written proof from SARS that the tenderer either has no tax obligations or has made

arrangements to meet outstanding tax obligations; b) the financial offer is market related (see Regulations 6(9) and 7(9) of the 8(9) of the Preferential

Procurement Regulations 2017): c) the tenderer or any of its directors/shareholders is not listed on the Register of Tender Defaulters in terms

of the Prevention and Combating of Corrupt Activities Act of 2004 as a person prohibited from doing business with the public sector;

d) the tenderer has not: i) abused the Employer’s Supply Chain Management System; or ii) failed to perform on any previous contract and has been given a written notice to this effect; and e) the tenderer has completed the Compulsory Declaration and there are no conflicts of interest which may

impact on the tenderer’s ability to perform the contract in the best interests of the employer or potentially compromise the tender process.

5.17 The number of paper copies of the signed contract to be provided by the employer is one.

ADD The additional conditions of tender are:

1. Notwithstanding the provisions of clause 5.19, the Employer shall provide upon written request, only

the outcomes of tender process. 2. Add the following wording to Clause 3.5 Employer’s right to accept or reject any tender offer:

In addition, the Employer reserves the right at any time to:

request further information should the tender offer yield insufficient detail and Tenderer differentiation,

contact any Tenderer during the evaluation process, in order to clarify any information, without informing any other Tenderer,

award portions of the tender to more than one Tenderer,

award this tender in full, in parts or not at all and call for new tenders in the event of unsatisfactory reply to this tender invitation,

withdraw, defer, suspend or reissue the tender in whole or in part at any time,

share all information and findings with any other higher education entities worldwide, provided such information has not been marked as confidential, for benchmarking purposes, and

audit the awarded contract/s from time to time.

ADD Issue of Price List in Excel Format

The Price List is provided to tenderers in Excel Format. Tenderers may utilise these Excel spreadsheets to build up their tender offer, however tender submission must be presented on the tender documents themselves, and not from printouts from the attached spreadsheets. These spreadsheets are provided for your convenience only, and do not form part of the formal procurement documentation. The Excel Price List has been protected from editing, apart from the rate column, and where the tenderer is able to enter additional items under each Section. We do not warrant that the calculations will be accurate or correct from the spreadsheet, and the tenderer is advised to undertake their own checking of sums.

Tender 5 T2.2 Part T2: Returnable documents Returnable documents




T.2.1 List of returnable documents

1 Documentation to demonstrate eligibility to have tenders evaluated

Schedule 1: Contactable references for works of a similar nature, and suitable proof of completion for the contracts described in the Schedule

Note: Failure to provide these documents will result in the tender not being evaluated

2 Returnable Schedules required for tender evaluation purposes

Record of Addenda to Tender Documents

Proposed amendments and qualifications

Compulsory Declaration

Preferencing Schedule: Broad Based Black Economic Empowerment Status

3 Other documents required for tender evaluation purposes

The tenderer must submit the following returnable documents:

B-BBEE Verification Certificates issued by a verification agency accredited by the South African National Accreditation System (SANAS) or, in the case of an Exempted Micro Enterprise or a Qualifying Small Enterprise, a duly completed sworn affidavit on the relevant form obtained from the DTI website (https://www.thedti.gov.za/economic_empowerment/bee_codes.jsp )

Suitable annual financial statements for the preceding financial year within 12 months of the financial year end

A verification certificate from SARS displaying the tenderer’s Tax Number and SARS PIN required to verify their good standing.

A letter if good standing from the Compensation Fund or a licensed insurer as contemplated in the Compensation for Occupational Injuries and Diseases Act 1993 (Act No. 130 of 1993).

A Registration Report or Registration Summary Report relating to the tendering entity from the Central Supplier Database printed not more than 2 weeks prior to tenders closing.

4 Returnable schedules for incorporation into the contract

Schedule of Deviations 5 The offer portion of the C1.1 Offer and Acceptance

Signed by the Tenderer’s authorised signatory

6 C1.2 Contract Data (Part 2)

Contractor’s data

The percentage for overheads and profit to the Defined Cost for people

The percentage for overheads and profit to the Defined Cost

7 C2.2 Price List

Final Price Summary

Annexure 7: Bill of Quantities

https://www.thedti.gov.za/economic_empowerment/bee_codes.jsp


The Bills of Quantities must be fully priced as per the pricing assumptions.

The Tenderer’s attention is drawn to Part 2 of the Contract Data which requires the Tenderer to tender a percentage for overheads and profit added to the Defined Cost for people and a percentage for overheads and profit added to other Defined Cost. Failure to tender these percentages will render the tender non-responsive.

Compensation events which result in changes to the Prices are assessed on the basis of Defined Cost (i.e. the amount paid by the Contractor in Providing the Works (excluding any tax which the Contractor can recover) for people employed by the Contractor, plant and materials, work subcontracted by the Contractor and equipment). These percentages for overheads and profit are applied to components of Defined Cost when making changes to the Prices in terms of the Contract. These percentages cover everything that is not included in Defined Cost. Tenderers need to price these percentages realistically as they will be taken into account when evaluating tender offers – see Tender Assessment Schedule.


Record of Addenda to tender documents

We confirm that the following communications received from the Employer before the submission of this tender offer, amending the tender documents, have been taken into account in this tender offer:

Date Title or Details

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

Attach additional pages if more space is required.

Signed Date

Name Position

Tenderer


Proposed amendments and qualifications

The Tenderer should record any deviations or qualifications he may wish to make to the tender documents in this Returnable Schedule. Alternatively, a tenderer may state such deviations and qualifications in a covering letter to his tender and reference such letter in this schedule.

The Tenderer’s attention is drawn to clause 5.8 of SANS 10845-3 regarding the employer’s handling of material deviations and qualifications.

Page Clause or item Proposal

Signed Date

Name Position

Tenderer


Compulsory Declaration

The following particulars must be furnished. In the case of a joint venture, separate declaration in respect of each partner must be completed and submitted.

Section 1: Enterprise Details

Name of enterprise:

Contact person:

Email:

Telephone:

Cell no

Fax:

Physical address

Postal address

Section 2: Particulars of companies and close corporations

Company / Close Corporation registration number

State ID Number if a Sole Trader

Section 3: SARS Information

Tax reference number

Tax compliance status pin number

VAT registration number: State Not Registered if not registered for VAT

Section 4: CIDB registration number

CIDB Registration number (if applicable)

State Not Registered if not registered with CIDB

Section 5: National Treasury Central Supplier Database

CSD Master Registration Number

Attach CSD registration report not older than 2 weeks prior to tender closing

Section 6: Particulars of principals

principal: means a natural person who is a partner in a partnership, a sole proprietor, a director of a company established in terms of the Companies Act of 2008 (Act No. 71 of 2008) or a member of a close corporation registered in terms of the Close Corporation Act, 1984, (Act No. 69 of 1984).

Full name of principal Identity number Personal tax reference number

Attach separate page if necessary


Section 7: Record in the service of the state

Indicate by marking the relevant boxes with a cross, if any principal is currently or has been within the last 12 months in the service of any of the following:

a member of any municipal council

a member of any provincial legislature

a member of the National Assembly or the National Council of Province

a member of the board of directors of any municipal entity

an official of any municipality or municipal entity

an employee of any department, national or provincial public entity or constitutional institution within the meaning of the Public Finance Management Act of 1999 (Act No. 1 of 1999)

a member of an accounting authority of any national or provincial public entity

an employee of Parliament or a provincial legislature

If any of the above boxes are marked, disclose the following:

Name of principal Name of institution, public office, board or organ of

state and position held

Status of service

(tick appropriate column)

Current Within last

12 months

*insert separate page if necessary

Section 8: Record of family member in the service of the state

family member: a person’s spouse, whether in a marriage or in a customary union according to indigenous law, domestic partner in a civil union, or child, parent, brother, sister, whether such a relationship results from birth, marriage or adoption

Indicate by marking the relevant boxes with a cross, if any family member of a principal as defined in section 5 is currently or has been within the last 12 months been in the service of any of the following:

a member of any municipal council

a member of any provincial legislature

a member of the National Assembly or the National Council of Province

a member of the board of directors of any municipal entity

an official of any municipality or municipal entity

an employee of any provincial department, national or provincial public entity or constitutional institution within the meaning of the Public Finance Management Act, 1999 (Act 1 of 1999)

a member of an accounting authority of any national or provincial public entity

an employee of Parliament or a provincial legislature

Name of family member Name of institution, public office, board or organ

of state and position held

Status of service

(tick appropriate column)

Current Within last 12

months

*insert separate page if necessary


Section 9: Record of termination of previous contracts with an organ of state

Was any contract between the tendering entity including any of its joint venture partners terminated during the past 5

years for reasons other than the employer no longer requiring such works or the employer failing to make payment in

terms of the contract.

Yes No (Tick appropriate box)

If yes, provide particulars (interest separate page if necessary)

Section 10: Declaration

The undersigned, who warrants that he / she is duly authorised to do so on behalf of the tendering entity confirms that

the contents of this Declaration are within my personal knowledge, and save where stated otherwise in an attachment

hereto, are to the best of my belief both true and correct, and:

i) neither the name of the tendering entity or any of its principals appears on:

a) the Register of Tender Defaulters established in terms of the Prevention and Combating of Corrupt Activities Act

of 2004 (Act No. 12 of 2004)

b) National Treasury’s Database of Restricted Suppliers (see www.treasury.gov.za)

ii) neither the tendering entity of any of its principals has within the last five years been convicted of fraud or corruption

by a court of law (including a court outside of the Republic of South Africa);

iii) any principal who is presently employed by the state has the necessary permission to undertake remunerative work

outside such employment (attach permission to this declaration);

iv) the tendering entity is not associated, linked or involved with any other tendering entities submitting tender offers

v) has not engaged in any prohibited restrictive horizontal practices including consultation, communication, agreement,

or arrangement with any competing or potential tendering entity regarding prices, geographical areas in which goods

and services will be rendered, approaches to determining prices or pricing parameters, intentions to submit a tender

or not, the content of the submission (specification, timing, conditions of contract etc) or intention to not win a tender;

vi) has no other relationship with any of the tenderers or those responsible for compiling the scope of work that could

cause or be interpreted as a conflict of interest;

vii) neither the tenderer or any of its principals owes municipal rates and taxes or municipal service charges to any

municipality or a municipal entity and are not in arrears for more than 3 months;

viii) SARS may, on an on-going basis during the term of the contract, disclose the tenderer’s tax compliance status to

the Employer and when called upon to do so, obtain the written consent of any subcontractors who are subcontracted

to execute a portion of the contract that is entered into in excess of the threshold prescribed by the National Treasury,

for SARS to do likewise.

Signed

Date

Name Position

Enterprise name

NOTE 1 The Standard Conditions of Tender contained in SANS 10845-3 prohibits anticompetitive practices (clause 3.1) and requires that tenderers avoid conflicts of interest, only submit a tender offer if the tenderer or any of his principals is not under any restriction to do business with employer (4.1.1) and submit only one tender either as a single tendering entity or as a member in a joint venture (clause 4.13.1). Clause 5.7 also empowers the Employer to disqualify any tenderer who engages in fraudulent and corrupt practice. Clause 3.1 also requires tenderers to comply with all legal obligations.

NOTE 2: Section 30(1) of the Public Service Act, 1994, prohibits an employee (person who is employed in posts on the establishment of departments) from performing or engaging remunerative work outside his or her employment in the relevant department, except with the written permission of the executive authority of the department. When in operation, Section 8(2) of the Public Administration Management Act, 2014, will prohibit an employee of the public administration (i.e. organs of state and all national departments, national government components listed in Part A of Schedule 3 to the Public Service Act, provincial departments including the office of the premier listed in Schedule 1 of the Public Service Act and provincial departments listed in schedule 2 of the Public Service Act, and provincial government components listed in Part B of schedule 3 of the Public Service Act) or persons contracted to executive authorities in accordance with the provisions of section 12A of the Public Service Act of 1994 or persons performing similar functions in organs of state from conducting business with the State or to be a director of a public or private company conducting business with the State. The offence for doing so is a fine or imprisonment for a period not exceeding 5 years or both. It is also a serious misconduct which may result in the termination of employment by the employer.


NOTE 3: Regulation 44 of Supply Chain Management regulations issued in terms of the Municipal Finance Management Act of 2003 requires that organs of state and municipal entities not award a contract to a person who is the service of the state, a director, manager or principal shareholder in the service of the state or who has been in the service of the state in the previous twelve months. NOTE: 4: Regulation 45 of Supply Chain Management regulations requires a municipality or municipal entity to disclose in the notes to the annual statements particulars of any award made to a close family member in the service of the state. NOTE: 5 Corrupt activities which give rise to an offence in terms of the Prevention and Combating of Corrupt Activities Act of 2004) include improperly influencing in any way the procurement of any contract, the fixing of the price, consideration or other moneys stipulated or otherwise provided for in any contract and the manipulating by any means of the award of a tender.

NOTE: 6 Section 4 of the Competition Act of 1998 prohibits restrictive horizontal practice including agreements between parties in a horizontal relationship which have the effect of substantially preventing or lessening competition, directly or indirectly fixing prices or dividing markets or constitute collusive tendering. Section 5 also prohibits restrictive vertical practices. Any restrictive practices that are suspicious will be reported to the Competition Commission for investigation and possible imposition of administrative penalties.


Preferencing schedule: Broad Based Black Economic Empowerment Status

Preamble

Section 10(b) of the Broad-Based Black Economic Empowerment Act of 2003 (Act No. 53 of 2003) states that

“Every organ of state and public entity must take into account and, as far as is reasonably possible, apply any

relevant code of good practice issued in terms of this Act in developing and implementing a preferential

procurement policy.”

A number of codes of good practice have been issued in terms of Section 9(1) of the B-BBEE Act of 2003,

including a generic code of good practice and various sector codes. The sector codes vary the metrics, weightings

and targets used in the generic code of good practice to establish the overall performance of an entity and its B-

BBEE status. The B-BBEE status needs to be assessed in accordance with the applicable code.

1 Conditions associated with the granting of preferences

Tenderers who claim a preference shall provide proof of B-BBEE status level of contributor in accordance with

the requirements of section 2 in respect of the applicable code as at the closing time for submissions, failing which

their claims for preferences will be rejected.

2 Proof of B-BBEE status level of contributor

Proof of B-BBEE status level of contributor in the form of an:

appropriate original or certified completed affidavit downloaded from

www.thedti.gov.za/economic_empowerment/bee_codes.jsp; or

an original or certified copy of a valid verification certificate from a verification agency accredited by

SANAS and recognized as an Accredited B-BBEE Verification Agencies

(www.sanas.co.za/af-directory/bbbee_list.php)

3 Tender preferences claimed

The scoring shall be as follows:

B-BBEE status level of

contributor

Status level

of tenderer

(tick relevant

level)

Number of preference points

90/10 preference

points system

80/20 preference

points system

Form not completed or non-complaint

contributor

0 0

Level 8 contributor 1 2








http://www.thedti.gov.za/economic_empowerment/bee_codes.jsp

http://www.sanas.co.za/af-directory/bbbee_list.php


4 Declaration

The tenderer declares that

a) the tendering entity is a level contributor as stated in the submitted proof of B-BBEE status level of

contributor as at the closing date for submissions

b) the tendering entity has been measured in terms of the following code (tick applicable box):

□ Generic code of good practice

□ Other – specify

.....................................…………………………………………………………………………………………………………………

.....................................…………………………………………………………………………………………………………………

c) the tendering entity confirms that it will only enter into a subcontract with the Employer’s prior approval and

is not permitted to subcontract more than 25% of the total of the prices of the contract to any other

enterprise that does not have an equal or higher B-BBEE status level of contributor unless the contract is

subcontractor to an Exempted Micro Enterprises which has the capability to execute the contract.

d) the contents of the declarations made in terms of a) and b) above are within my personal knowledge and

are to the best of my belief both true and correct.

The undersigned, who warrants that he/she is duly authorised to do so on behalf of the tenderer, confirms that

he/she understands the conditions under which such preferences are granted and confirms that the tenderer

satisfies the conditions pertaining to the granting of tender preferences.

Signature: ...............................................................................................................................………….

Name: .......................................................................................................................................……...…

Duly authorised to sign on behalf of: ............................................................................................……..

Telephone: ............................................................

Fax: ....................................................................... Date: ...................................................................

Name of witness: ....................................................... Signature of witness: .....................................................................

Note:

1) Failure to complete the declaration will lead to the rejection of a claim for a preference.

2) Supporting documentation of the abovementioned claim for a preference must be submitted with the tender submission to be eligible for a preference.

3) Joint Ventures wishing to claim preference points must submit a BBBEE Verification Certificate from a recognised verification agency for the combined Joint Venture. Failure to submit such a combined certificate will result in no points for preference being awarded to a Joint Venture.


Schedule 1: Contactable references for works of a similar nature, and suitable proof of completion for the contracts described in the Schedule

COMPULSORY: The tenderer shall provide proof of completion of at least three (3) contracts or subcontracts involving:

1. the supply and installation of synchronised diesel generator systems, containing more than one generator with capacity of at least 400 kVA per generator, which

supply to medium voltage reticulation network with each contract having a value in excess of R2 000 000 including VAT, which were successfully completed or have reached practical completion in the last three (3) years. Proof of completion for all three contracts must be submitted, as well as contactable references in the tabulation below, who may be contacted if additional clarification on performance is required. Acceptable proof of completion may include completion certificates issued in terms of the contract, or letters of completion from the Client body.

Contactable reference #1.

Description of main contract / subcontract stating clearly the type of services constructed

Contract /subcontract value inclusive of VAT (Rand)

Completion / practical completion date

Name of organisation:

Subcontract

Joint Venture

Main Contract

Completion Cert

Letter from Employer

Practical Completion Cert

Contact Person:

Telephone:

Email (if available):






Subcontract

Joint Venture

Main Contract

Completion Cert



Contact Person:

Telephone:








Subcontract

Joint Venture

Main Contract

Completion Cert



Contact Person:

Telephone:


OPTIONAL:

For eligibility to submit alternative standalone gas generator options for the off-campus properties, the tenderer shall, in addition to the above compulsory proof of completion information, provide proof of completion of at least three (3) contracts or subcontracts involving:

1. the supply and installation of standalone gas generator system with capacity of at least 20 kVA, which supplies low voltage electrical distributions

which were successfully completed or have reached practical completion in the last three (3) years. Proof of completion for all three contracts must be submitted, as well

as contactable references in the tabulation below, who may be contacted if additional clarification on performance is required. Acceptable proof of completion may include completion certificates issued in terms of the contract, or letters of completion from the Client body.






Subcontract

Joint Venture

Main Contract

Completion Cert



Contact Person:

Telephone:








Subcontract

Joint Venture

Main Contract

Completion Cert



Contact Person:

Telephone:







Subcontract

Joint Venture

Main Contract

Completion Cert



Contact Person:

Telephone:


The undersigned, who warrants that he / she is duly authorised to do so on behalf of the enterprise, confirms that the contents of this schedule are within my personal knowledge and are to the best of my belief both true and correct.

Signed Date

Name Position

Tenderer


Tender assessment schedule (NEC3 ECSC)

This schedule is for information only and does not need to be completed. The evaluators will apply this schedule to arrive at a comparative offer in the evaluation of tenders

The parameters tendered in the Contract Data by the Contractor are to be reduced to a common base for comparative purposes as follows:

Tendered total of the Prices (from summary to Price List) = . . . . . . . . . . . . . . . . . . . . . . Employer’s assumed value of compensation events less the fee for tender evaluation purposes::

= 10 % of Tendered total of the Prices

= 10 / 100 x = . . . . . . . . . . . . . . . . . . . . . .

Fee for assumed compensation events

= x (w1 x p1 + w2 x p2)

where p1 = The percentage for overheads and profit added to the Defined Cost for people

p2 = The percentage for overheads and profit added to other Defined Cost

w1 and w2 are weighting factors

= x (0.3 x........../ 100 + 0.7 x........... / 100) = . . . . . . . . . . . . . . . . . . . . . .

Comparative offer for tender evaluation purposes

= Tendered total of Prices from Price List plus the fee for assumed compensation events

= + = . . . . . . . . . . . . . . . . . . . . . . . . . . . +. . . . . . . . . . . . . . . . . . . . . . . . . .

= . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Contract 1 C1.1 Part C1: Agreement and Contract Data Form of Offer and Acceptance





C1.1 Form of Offer and Acceptance

Offer

The Employer, identified in the Acceptance signature block, has solicited offers to enter into a contract for the provision of works as described in Part 1 of the Contract Data.

The tenderer, identified in the Offer signature block, has examined the documents listed in the Tender Data and addenda thereto as listed in the Returnable Schedules, and by submitting this Offer has accepted the Conditions of Tender.

By the representative of the tenderer, deemed to be duly authorised, signing this part of this Form of Offer and Acceptance the tenderer offers to perform all of the obligations and liabilities of the Contractor under the contract including compliance with all its terms and conditions for an amount to be determined in accordance with the conditions of contract identified in the Contract Data.

THE OFFERED TOTAL OF THE PRICES INCLUSIVE OF VAT IS:

(in words) ……………………………………………………………………………………….. ……………………………….Rand; R…………………………………………………………(in figures)

This Offer may be accepted by the Employer by signing the Acceptance part of this Form of Offer and Acceptance and

returning one copy of this document including the Schedule of Deviations (if any) to the tenderer before the end of the period of validity stated in the Tender Data, or other period as agreed, whereupon the tenderer becomes the party named as the Contractor in the conditions of contract identified in the Contract Data.

Signature(s)

Name(s)

Capacity

For the tenderer:

Name & signature of witness

(Insert name and address of organisation) Date


Acceptance

By signing this part of this Form of Offer and Acceptance, the Employer identified below accepts the tenderer’s Offer. In consideration thereof, the Employer shall pay the Contractor the amount due in accordance with the conditions of contract identified in the Contract Data. Acceptance of the tenderer’s Offer shall form an agreement between the Employer and the tenderer upon the terms and conditions contained in this agreement and in the contract that is the subject of this agreement.

The terms of the contract, are contained in:

Part C1 Agreements and Contract Data, (which includes this Form of Offer and Acceptance) Part C2 Pricing Data Part C3 Scope of Work Part C4 Site Information

and drawings and documents (or parts thereof), which may be incorporated by reference into the above listed Parts.

Deviations from and amendments to the documents listed in the Tender Data and any addenda thereto listed in the Returnable Schedules as well as any changes to the terms of the Offer agreed by the tenderer and the Employer during this process of offer and acceptance, are contained in the Schedule of Deviations attached to and forming part of this Form of Offer and Acceptance. No amendments to or deviations from said documents are valid unless contained in this Schedule.

The tenderer shall within two weeks of receiving a completed copy of this agreement, including the Schedule of Deviations (if any), contact the Employer’s agent (whose details are given in the Contract Data) to arrange the delivery of any securities, bonds, guarantees, proof of insurance and any other documentation to be provided in terms of the conditions of contract

identified in the Contract Data. Failure to fulfil any of these obligations in accordance with those terms shall constitute a repudiation of this agreement.

Notwithstanding anything contained herein, this agreement comes into effect on the date when the tenderer receives one fully completed original copy of this document, including the Schedule of Deviations (if any). Unless the tenderer (now Contractor)

within five working days of the date of such receipt notifies the Employer in writing of any reason why he cannot accept the contents of this agreement, this agreement shall constitute a binding contract between the Parties.

Signature(s)

Name(s) Mr. P.M Sibanyoni

Capacity Chief Operating Officer

for the Employer

University of the Witwatersrand, Johannesburg Private Bag 3, Wits, 2050

Name & signature of witness

(Insert name and address of organisation) Date


Schedule of Deviations 1 Subject . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

2 Subject . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

3 Subject . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

4 Subject . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

5 Subject . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

By the duly authorised representatives signing this agreement, the Employer and the Tenderer agree to and accept the foregoing schedule of deviations as the only deviations from and amendments to the documents listed in the Tender Data and addenda thereto as listed in the returnable schedules, as well as any confirmation, clarification or changes to the terms of the offer agreed by the Tenderer and the Employer during this process of offer and acceptance.

It is expressly agreed that no other matter whether in writing, oral communication or implied during the period between the issue of the tender documents and the receipt by the tenderer of a completed signed copy of this Agreement shall have any meaning or effect in the contract between the parties arising from this agreement.

Contract 4 C1.2 Part C1: Agreements and Contract Data Contract Data: Part 1



Supply, installation and commissioning of the generator system for the Parktown

Management Campus and other off-campus properties

Part C1.2 Contract Data

The Conditions of Contract are the NEC3 Engineering and Construction Short Contract (Second edition of April 2013) published by the Institution of Civil Engineers, copies of which may be obtained from Engineering Contract Strategies (telephone (27) 011 803 3008). (Amendments made since the publication of the First Edition of June 2005 may be downloaded from www.neccontract.com/documents) Each item of data given below is cross-referenced to the clause in the NEC3 Engineering and Construction Short Contract to which it mainly applies.

Part one - Data provided by the Employer

Clause Statement Data

1 General

10.1 The Employer is the University of the Witwatersrand

Name Emannuel Prinsloo Postal address: PO Box 696, Wits 2050 Tel: 011 717 9012 Email: [email protected]

11.2(2) The completion date is 30 September 2020.

11.2(9) The Price List is in the document called Part 2: Pricing Data

11.2(10) The offered total of the Prices is in the document called Part 1: Form of Offer and Acceptance.

11.2(11) The works are the supply, installation and commissioning of the generator system for the Parktown Management

Campus and other off-campus properties.

11.2(12) The Site Information is in the document called Part 4: Site Information.

11.2(12) The site is described in the Site Information

11.2(13) The Works Information is in the document called Part 3: Scope of Work.

13.2 The period for reply is two weeks

14.4 The Employer’s delegate is:

Name Jason Huang Physical address: 3 Jubilee Road, Parktown, 2193 Tel: 011 717 9232 Email: [email protected]

14.4 The Employer's delegate is delegated to carry out all the actions of the Employer in this contract with the exception of those required by clauses 51.1, 81.1 and 90.1

http://www.neccontract.com/documents/Engineering_Constr_Short_Contract_Amends_April_2013_V0.1.pdf

mailto:[email protected]


14.4 The persons involved in technical aspects that may instruct testing or reports on testing are as follows:

Element, component or aspect of the works Delegate

Structural and Civil Engineering Name: John Bradley (Calibre Consulting) Tel: 011 463 2393 E-mail: [email protected]

Electrical Engineering Name: Sidney de Jongh (Aftek Consulting) Tel: 011 888 3138 E-mail: [email protected]

Occupational Health and Safety Name: Divan Van Heerden (NCC Environmental Services) Tel: 071 937 7860 E-mail: [email protected]

2 The Contractor's main responsibilities No data is required for this section of the conditions of contract.

3 Time

30.1 The starting date is two weeks after the Contractor receives one fully completed original copy of this contract,

including the schedule of deviations (if any) as contained in the Form of Offer and Acceptance.

31.1 The Contractor is to submit a first programme for acceptance within two weeks of the starting date. The programme is updated at subsequent intervals not exceeding 5 weeks.

4 Testing and Defects

40 The defects date is 12 months after completion.

41.3 The defect correction period is two weeks except that the defect correction period for electrical work is two days.

5 Payment

50.1 The assessment day is on or before the 25th day of each successive month

50.5 The delay damages per day for late completion will be as follows: R10 000 per item per day up to 14 days after the completion date stated in the submitted project programme. R20 000 per item per day from 15 days after the completion date stated in the submitted project programme.

50.6 The retention is 5%.

51.2 The interest rate is the prime lending rate of the Employer’s Bank

6 Compensation events

63.1 The percentages for overheads and profit are as stated in the Contract Data provided by the Contractor

7 Title No data is required for this section of the conditions of contract.

8 Indemnity, Insurance and Liability

81.1 The Employer provides these insurances:

The Employer has insured itself against the acts and omissions of persons acting on its behalf, and its students and staff are insured during the course and scope of the Employer’s business. The Employer’s maximum liability will be limited, whether for a single or multiple events, to the extent of its insurance cover herein.


81.2 The Contractor provides these insurances:

1 The Contractor must insure itself against liability arising out of or due to its fault or the fault of any of its

employees, agents, associates or other persons acting on its behalf. Such coverage must be on terms satisfactory

to and in an amount considered appropriate by the University’s Insurance Brokers. The Service Provider must

provide proof to the satisfaction of the University that such insurance cover has been taken out.

2 Loss or damage to equipment for a sum sufficient to provide for their replacement.

3 Loss or damage to Plant and Materials which are outside of the working areas and which are marked by the

Supervisor for the contract in accordance with the provisions of the contract sufficient to cover their replacement.

9 Termination and dispute resolution

93.1 The Adjudicator is the person selected by the Parties from the Panel of NEC Adjudicators set up by ICE-SA, a joint

division of the Institution of Civil Engineers and the South African Institution of Civil Engineering (see www.ice-sa.org.za), as per Clause Z1 of this Contract Data.

93.2(2) The adjudicator nominating body is the Chairman of ICE-SA, a Joint Division of the Institution of Civil Engineers

and the South African Institution of Civil Engineering (see www.ice-sa.org.za).

93.4 The tribunal is arbitration.

93.4 The arbitration procedure is as set out in the Rules for the Conduct of Arbitrations Fifth Edition 2005 published by the Association of Arbitrators (Southern Africa) The place where arbitration is to be held is Johannesburg The person or organisation who will choose an arbitrator

if the Parties cannot agree a choice or

if the arbitration procedure does not state who selects an arbitrator,

the Arbitrator is selected by the Chairman of the Association of Arbitrators (Southern Africa)

The additional conditions of contract are:

Z1 Selection and appointment of the Adjudicator

Add the following paragraph to clause 93.3 Within 2 weeks after declaring a dispute and if the Adjudicator was not yet appointed with a previous dispute, the notifying Party notifies the other Party of the names of two persons he has chosen from the Panel of NEC Adjudicators set up by ICE-SA, a joint division of the Institution of Civil Engineers and the South African Institution

of Civil Engineering (see www.ice-sa.org.za), whose availability to act as the Adjudicator the notifying Party has confirmed. The other Party selects one of the two persons chosen to be the Adjudicator within four days of receiving the notice, failing which the person chosen by the notifying Party will be the Adjudicator for the Contract. The Parties appoint the selected Adjudicator under the NEC3 Adjudicator’s Contract (Third edition with amendments up to and including April 2013).

Z2 Tax invoices

The Contractor submits his valid tax invoice in accordance with the law with his application for payment. Where the Contractor does not submit his valid tax invoice in accordance with the law within the time required the period within which payment is made in terms of clause 51.1, the period within which payment is made in terms of clause 51.1 and the time allowed in clause 90.4 are extended by the length of time from the date when the Contractor should have submitted the valid tax invoices to the date when he does submit it.

Z3 Acts or omissions by mandatories

In terms of Section 37(2) of the Occupational Health and Safety Act of 1993 (Act 85 of 1993), the Contractor hereby agrees that the Employer is relieved of any and all of its liabilities in terms of Section 37(1) of this Act in respect of any acts or omissions of the Contractor and his employees to the extent permitted by this Act, and that this contract comprises the written agreement between the Employer and the Contractor contemplated in section 37(2).

http://www.ice-sa.org.za/





Z4 Insurance claims

In the event of any occurrence which is likely to or could give rise to a claim under the insurances arranged by the Employer, the Contractor: a) in addition to any statutory requirement or other requirements contained in the contract immediately notifies

the Employer’s Insurance Brokers and the Employer’s representative giving the circumstances nature and an estimate of the loss or damage or liability.

b) completes a Claims Advice Form available from the Insurance Brokers to whom the form is returned without delay.

c) negotiates the settlement of claims with the Insurers through the Employer’s Insurance Brokers and when required to do so obtains the Employer’s approval of such settlement.

The Employer and Insurers have the right to make all and any enquiries on the Site or elsewhere as to the cause and results of any such occurrence and the Contractor co-operates in the carrying out of such enquiries.

Z5 Insurance cover taken out by the Contractor

Insurance cover which the Contractor is required to take out in terms of the contract shall contain terms acceptable to the Employer’s insurance broker. A reason for not accepting the cover is that it does not comply with the contract.

Z6 Vendor registration The Contractor registers on the Wits University Vendor Database by completing the relevant Vendor Registration Form and providing all the required information. One hundred percent of the Prices for Work Provided to Date is retained in assessments of the amount due until the Contractor has registered on the Wits University Procurement Database.

Z7 Weather events

Replace “one seventh of the total number of days” in the first sentence of 60.1 (10) with “one fourteenth of the total number of days”

Z8 Low performance damages

In the event that the Contractor’s actions result in an unplanned loss of electricity to the campus and/or property where the works is taking place, the Contractor will be liable for the following low performance damages:

Up to 2 hours without electricity R5 000

2 hours to 8 hours without electricity R10 000



More than 48 hours without electricity Additional R30 000 per 24 hours






Part C1.2 Contract Data

The Contractor is advised to read the NEC3 Engineering and Construction Short Contract (Second edition of April 2013) and the relevant Guidance Notes and Flow Charts, published by the Institution of Civil Engineers, in order to understand the implications of this Data which is required. Copies of these documents may be obtained from Engineering Contract Strategies (telephone (27) 011 803 3008). Each item of data given below is cross-referenced to the clause in the NEC3 Engineering and Construction Short Contract to which it mainly applies.

Part two - Data provided by the Contractor

10.1 The Contractor is (Name):

Address

Tel No.

Fax No.

Email

11.2(10) The tendered total of the Prices is In the document C.1: Form of Offer and Acceptance

63.2 The percentage for overheads and profit added to the Defined Cost for people is . . . . . . . . . . . . %

63.2 The percentage for overheads and profit added to other Defined Cost is . . . . . . . . . . . . %

Contract 9 C2 Part C2: Pricing Data Pricing Data





C2: Pricing Data

.

C2.1 Pricing assumptions C.2.1.1 The Contractor is paid an amount in accordance with the Price List equal to the lump sums of items which he has completed and an amount calculated by multiplying the quantity completed by the rate. C.2.1.2 The contract is a lump sum form of contract where the Prices to Provide the Works (i.e. to do the work necessary to complete the works in accordance with this contract and all incidental work, services and actions which this contract requires) are stated in the Price List. At each assessment date work carried out since the previous assessment date is identified from the items in the Price List and totalled to give the Price for Work Done to Date. Any change in the quantity stated for an item in the Price List is a compensation event and is assessed by multiplying the quantities by the rate. C.2.1.3 Instructions to do work or how it is to be done are not included in the Price List but in the Works Information (see Clauses 11.2(11) and 20.1). The Price List is only a pricing document. C.2.1.4 As the Contractor has an obligation to correct Defects (clause 41.1) and there is no compensation event for this, the lump sum Prices and rates must also include for the correction of Defects. C.2.1.5 If the Contractor has decided not to identify or to price a particular item of work, it will be assumed that Contractor has included the cost to the Contractor of doing the work within the other Prices or rates. There is no adjustment to the Price if the amount of work within that item later turns out to be different to that which the Contractor estimated at time of tender. The only basis for a change to the Prices is as a result of a compensation event (See Clause 60.1.) The Prices tendered by the Contractor in the Price List are inclusive of everything necessary and incidental to Provide the Works in accordance with the Works Information, as it was at the time of tender, as well as correct any Defects. C.2.1.6 The Contractor does not have to allow in his Prices for matters that may arise as a result of a compensation event. (See Clause 60) C.2.1.7 Items which are not adjusted if the quantity of work in the items changes are priced in the Price column only; the columns for the Unit, Quantity and Rate are left blank. Where the price for an item is adjusted if the quantity in the work changes all the columns are completed so that the Price in the final column equals the rate multiplied by the Quantity

C.2.1.8 The Employer has identified the items that are to be priced in the Price List.

C.2.1.9 The amounts in the Price List exclude VAT

C2.1.10 Any items identified in the Price List as Provisional Sums are subject only to the Attendance and Percentage markup for profit tendered for that item. The Employer may elect to include or exclude any items which are identified as Provisional Sums.

Contract 10 C2 Part C2: Pricing Data Pricing Data

C.2.2 Price List The price lists are separated into two (2) parts in accordance with the works: Part 1: Centralised diesel generator system on Parktown Management Campus: Part 2: Standalone diesel or gas generators for off-campus properties See Annexure 7 for full and detailed bill of quantities for both Part 1 and Part 2. The subtotal of each pricing schedule is brought forward to the final price summary below. Final Price Summary:

Item #

Site Generator Option (Indicate Applicable Option)

Price B/F from Price Schedules

1 Parktown Management Campus – 1MVA Centralised generator system

Diesel

2 3 Jubilee Road – 30kVA Generator Diesel Gas

3 13 Jubilee Road – 60kVA Generator Diesel Gas

4 Knockando Residence – 400kVA Relocated Generator

Diesel

Subtotal

VAT @ 15%

Total Including VAT Carried Forward to Form of Offer and Acceptance

Contract 11 C4 Part C4: Site Information Site Information





C3: Scope of work

1 Description of the works 1.1 Employer’s objectives

The Employer’s objectives in this tender process is to secure the services of a competent and experienced contractor who will undertake the supply, installation and commissioning of the generator systems for the Parktown Management Campus and other off-campus properties in the Parktown area. This project forms part of the Employer’s overall campus business continuity programme and aims to introduce backup power generators for all of the university’s properties to mitigate disruptions to university operations as a result of planned or unplanned power failures.

1.2 Overview or the works The works is divided into two (2) main parts which include:

Part 1: Centralised diesel generator system on Parktown Management Campus:

The work for this Part 1 of the contract entails the complete supply and installation of synchronised diesel generator systems which supply to the Employer’s medium voltage reticulation network at its Parktown Management Campus. The system has been specified as an outdoor containerised solution to be deployed at the Parktown Management Campus near the council main in-take substation which supplies the campus at 11kV. The system will include all equipment necessary to supply to the 11kV network and is expected to have a bulk diesel supply of at least 48 hours continuous run-time. The equipment will include: 1MVA diesel generator, low voltage switchgear, step-up transformer, changeovers and the bulk diesel tank.

Part 2: Standalone diesel or gas generators for off-campus properties

The works for this Part 2 of the contract entails the complete supply and installation of standalone diesel or gas generator systems which supplies low voltage electrical distributions at its off-campus properties. Particularly, the supply and installation of new generator systems and all associated electrical works will be required for the following Jubilee Road properties:

Gables End, 3 Jubilee Road, Parktown, 2193

Savernake, 13 Jubilee Road, Parktown, 2193 The university has an existing 400 kVA diesel generator system on its Parktown Education Campus which has been earmarked for relocation and installation at the standalone property for Knockando Residence, address at 21 Rockridge Rd, Parktown, Johannesburg, 2193.


1.3 Extent of the works

The work required is separated into two (2) parts detailed below. Refer to Annexure 3 for the Standard Specifications.

Part 1: Centralised diesel generator system on Parktown Management Campus:

The scope of work is as per below. Refer to Annexure 4 for full detailed specifications for this Part 1.

Supply and installation of a fully containerized 11kV Switchgear container housing the 11kV generator synchronizing and supply / feeder switchgear. The arrangement must allow for this installed unit to be de-commissioned, disconnected, removed from the container housing and re-installed into a synchronous parallel arrangement with a second generator into a Permanent Generator room area.

Supply and installation of One new 1000kVA (prime rated) containerised diesel generator set complete with generator control system. The arrangement must allow for this installed unit to be de-commissioned, disconnected, removed from the container housing and re-installed into a synchronous parallel arrangement with a second generator into a Permanent Generator room area.

Supply and installation of One new 400/11000V, 1000kVA containerised dry type transformer - connected as a step-up generator transformer in a Ydn configuration with the 11kV star point connected to an external protected earth system. The arrangement must allow for this installed unit to be de-commissioned, disconnected, removed from the container housing and re-installed into a synchronous parallel arrangement with a second generator into a Permanent Generator room area.

Supply and installation of transformer Residual Protection.

All 11kV cabling and terminations. (Allow 50M route).

All 600/1000 V L.V cabling. (Allow 50M route).

All control cabling and wiring to facilitate the complete synchronized MV emergency power system.

4800 L Bulk Diesel tank system.

Diesel day tank installation and complete fuel transfer system to integrate with the bulk tank installed.

Complete Generator plant Scada/PLC control and synchronizing system to provide a fully automatic generator system with full facility for interface for alarm and operational interface to mobile phones as well as selected operational / alarm feedback to the existing BMS system.

Supply exhaust silencer system to comply with the engine supplier requirements and to not exceed sound levels of 65dBa at 7 meters. Generator containers also to be soundproof to 65dBA at 7 meters.

Complete Civil works associated with; excavation, site levelling, concrete floor slab lay-down area, interconnecting floor cable / pipe trenches.

Please note all power outages will be afterhours.

Issuing of a certificate of compliance for the installation.

Part 2: Standalone diesel or gas generators for off-campus properties

The scope of work is as per below. Refer to Annexure 5 for full detailed specifications for this Part 2.

The complete design, manufacture, works testing, delivery to site, rigging of equipment into position, installation on site and commissioning of fully automatic standby generators to three different Wits University sites in Parktown:

o Gables End, 3 Jubilee Road, Parktown – currently being used as small offices o Savernake, 13 Jubilee road, Parktown – Vice-Chancellor’s and staff residence o Knockando Hall, 21 Rockridge Road, Parktown – student residence (Relocate existing canopy

mounted 400kVA set from School of Public Health building at Wits Education Campus – less then 5km away)

The generating sets at each site will be required to be mounted within a soundproof enclosure at ground floor level in a position to be agreed on site. All three areas are residential use areas and a strict requirement of this tender enquiry is to ensure a solution presented that is well within the noise levels permitted for residential applications – the specified requirement for the two Jubilee Road sites is 45dba at 1M

For tender purposes it shall be assumed that the generator is located in a freely naturally ventilated area and Provisional allowances have been included for interface to the existing Main LV Board / DB Boards. Tenderers are to indicate the footprint dimensions of their proposed units.


Specific attention is drawn to the fact that the generator shall be set up in line with the main in coming supply and that the automatic mains failure change over circuit breakers/ contactors and control are to be housed in the Generator Panel and sized for the full mains load as indicated.

1.4 Location of the works The site for Part 1 of the contract is at the University’s Parktown Management Campus, address at 2 St Davids Pl, Parktown, Johannesburg, 2193. The site for Part 2 of the contract is part of the University’s Parktown Campus Cluster, addresses as follows:


Savernake, 13 Jubilee Road, Parktown, 2193

Knockando Residence, 21 Rockridge Rd, Parktown, Johannesburg, 2193

1.5 Temporary works

The Contractor is fully responsible for the design, construction, and removal of any temporary works required for the work to be completed.

2 Engineering and Design 2.1 Design services and activity matrix

The Contractor will not be required to undertake any design work for this contract.

2.2 Employer’s design

The Employer has appointed a professional electrical engineering consultant to undertake the detailed assessment of the existing electrical infrastructure at the Parktown Management Campus and other standalone properties in the Parktown Area. The consultant has also been tasked to determine the load profiles of each campus / property as well as any existing generator capacity. The proposed generator systems have been designed and specified.

The Contractor will be responsible for putting into practice the schematic designs provided for the generator systems, in accordance with statutory structural and electrical works requirements and best practices.

2.3 Contractor’s design

Any design that may be required to be undertaken by the Contractor shall comply with relevant statutory requirements contained in regulations, the national and international standards stated in the document, and industry best practices.

3 Drawings

The Employer has provided the following drawings and schematics which describe the proposed generator systems. See Annexure 6 for drawings.

Table 1: Centralised diesel generator system on Parktown Management Campus:

DRAWING NO. DESCRIPTION

E-002 Parktown Management Campus – 11kV Electrical Reticulation

E-700-1 Parktown Management Campus – Blackwood Substation Single Line Diagram

E-704-1 Parktown Management Campus – Single Line Diagram

4 Works specifications


4.1 General The Contractor shall only incorporate in the works materials (substances that can be incorporated into the works), products (item manufactured or processed for incorporation into the works), components (products manufactured as distinct units to serve a specific function or functions) and assemblies (set of related components attached to each other) which are: a) fit for their intended purpose; and

b) capable of fulfilling required functions under intended use conditions or when in use, with planned

maintenance, under the influence of the environmental actions or a result of a self-ageing process for a period of time within industry accepted norms.

The construction of elements of the building that are the subject of National Building Regulations shall, unless otherwise indicated on the construction drawings or elsewhere specified in the Scope of Work, be in accordance with the relevant provisions of the corresponding part of SANS 10400, The Application of National Building Regulations. NOTE: Sub-regulation A14(1)(a) (Construction) of the National Building regulations requires that the construction of any building or element shall be such that the building or element as constructed does not compromise the design intent of any design solution that satisfies the requirements of a functional regulation.” This sub-regulation is deemed to be satisfied if such construction satisfies the requirements of the relevant Part of SANS 10400.

4.2 Applicable Standards

It shall be the responsibility of the Contractor to ensure that all equipment and methods used in the installation, comply with all relevant statutory regulations, in particular the latest amendments of the following:

a) The Occupational, Safety and Health Act.

b) Government, Provincial and Local Authorities Ordinances, Regulations, By- Laws, Rules and other legal instructions.

c) The following standards need to be applied where applicable: SANS 10142 The SANS Code of Practice for the Wiring of Premises IEC 60694 Common Specifications for High Voltage switchgear and control gear standards. IEC 60298 AC metal-enclosed switchgear and control gear for rated voltages above 1kV and up to and including 72 kV and related IEC Codes IEC 60129 Alternating current Isolators and earthing switches IEC 60529 Classification and degrees of protection provided by enclosures IEC 60265 High Voltage switches-Part 1: Switches for rated voltages above 1kV and less than 52kV IEC 60056 Circuit breakers IEC 60185 Current transformers IEC 60186 Voltage transformers IEC 60255 Electrical Relays

Any other applicable standard. Note that any national and/or international standard that is not listed above but applicable to the works still applies.

d) The Contractor shall immediately refer any anomalies to the appointed electrical engineering consultant for a decision.

4.3 Detailed specifications for the generator systems

The detailed specifications are as contained in Annexures 4 and 5 for the Parktown Management Campus and the off-campus properties solutions respectively.


The contractor is required to make themselves familiar with the installation requirements for any equipment and products tendered, and how the interface with the existing electrical system is to be effected.

4.4 Testing and Certification Relevant commissioning tests as itemised in the price list.

4.4.1 Commissioning Tests New generator systems will undergo factory acceptance testing and be commissioned on site as per manufactuerer’s requirements. All testing and commissioning records to be included as part of the handover documentation pack.

4.4.2 Cable Tests Cables will require possible joints and terminations, and as such cables are to be tested and certified prior to being energised.

4.4.3 Electrical Certificates of Compliance Once complete, Certificates of Compliance in accordance with SANS 10142 shall be issued for each of the generator stations.

4.4.4 Guarantee Period Guarantee period of the installation and commissioning of all new parts of the generator systems shall be twenty-four (24) months from date of successful commissioning. Documentation shall include but not be limited to;

Installation plan drawings where applicable

As-Built installation plans

4.5 Operating and Maintenance Manuals The Tenderer shall provide three (3) comprehensively indexed Operating and Maintenance Manuals, bound in loose leaf plastic covers.

4.6 Disposal of removed equipment

Old equipment that is removed from site shall be disposed of safely, and in an environmentally safe and responsible manner.

4.7 Plant and materials 4.7.1 Plant and materials supplied by the employer

The Employer supplies no plant and materials in relation to this work.

4.7.2 Materials, samples and shop drawings

The Contractor is to provide the Employer’s representative with information on any materials, equipment or plant proposed for incorporation in the works, and samples of such items on request. In addition, if there is any manufacture required of items to be incorporated in the works, such shop drawings shall be provided to the employer prior to the contractor beginning commencement of their manufacture.

Acceptance of such materials, equipment or plant or the specifications and drawings for manufactured items will not relieve the contractor of their responsibility and accountability for such items.

4.8 Construction equipment


4.8.1 Requirements for equipment

The Contractor shall only utilise equipment that is safe and in good serviceable order. No work will be undertaken without using the appropriate and correct tools for the purpose.

4.8.2 Equipment provided by the Employer

The Employer provides no equipment in relation to this work.

4.8.3 Ownership of equipment provided by the Employer The Employer provides no equipment in relation to this work.

4.9 Existing services 4.9.1 Known services

The Contractor is required to identify all services prior to conducting any work within a building, and to ensure that all workers are made aware of the location and nature of such services.

4.9.2 Treatment of existing services

All existing services shall be treated as operational. In all circumstances, the existing services must remain operational until the scheduled cutover of the ring main system, so as to not disrupt the university’s operations on the campus and/or properties in general.

4.9.3 Damage to services

Should the contractor cause damage to any services, they will first secure the services, and make the area safe. They will thereafter inform the employer’s representative of the damage incurred, so that the relevant authority can be informed.

4.9.4 Reinstatement of services and structures damaged during construction

The contractor will remain at all times responsible for the swift and safe repair of any damage caused to services, whether it is through their own fault or not. The cost of such repairs shall be borne by the Contractor, and shall not be passed on to the Employer.

4.10 Planning and programming

The work will be undertaken with minimal disruptions to the residence’s daily operations. The new systems tie-in which will result in power disruptions will be scheduled during a time as agreed to with University stakeholders, and will likely be undertaken over weekends, public holidays, or during period when the university closes for vacations.

4.10.1 Software application for programming

The Contractor is required to use Microsoft Projects to prepare a high-level programme for the work. This programme must clearly indicate the dates when specific items of work are to be undertaken. The Contractor shall prepare their programming at least 2 weeks prior to commencing work, and such programme must be delivered to the Employer’s representative. Such programme is to be accepted by the Employer’s representative prior to work commencing.

4.10.2 Methods and procedures

The Contractor may be required to provide the Employer’s representative with method statements and detailed work procedures for any aspect of the work. Such methods and procedures will be scrutinised by the


Employer’s representative or others to ensure that the proposed approach is likely to achieve the required results, will be safe, that the processes involved comply with manufacturers’ conditions and requirements, to result in the anticipated outcomes. The Contractor will be required to amend these methods or procedures if the Employer’s representative (or others) do not believe that the approach will satisfy the specified requirements.

4.10.3 Quality plans and control

The Contractor shall prepare a quality assurance programme for the overall works, which shall be prepared and maintained for the duration of the contract.

Quality control mechanisms shall include the Contractor’s own internal quality testing to ensure that the work is free of defects. Such quality control shall be for the Contactor’s expense.

The requisite testing and commissioning of equipment is as stated in the detailed specifications in Clause 4.4 of the Scope of Work, and is considered to be included in the cost of installation and commissioning of the works.

4.10.4 Completion Strategy The Contractor shall develop a completion strategy to minimise the correction of defects after Completion and to achieve Completion on or before the Completion Date. Such a strategy shall include a systematic approach to ensuring that employees and subcontractors search for defects as the work progresses, programme their work in such a manner that defects are corrected ahead of Completion and sufficient time is allowed for commissioning. The completion strategy should be framed around the systematic acceptance and / or testing of materials, plant, workmanship and subsystems as the works proceed in order to address issues ahead of completion and the allocation of tasks to ensure satisfactory completion.

4.11 Site Establishment The Contractor may apply for a suitable site establishment to accommodate their tools and equipment. Such site establishment may not be available at all times and the Contractor will be responsible for establishing and disestablishing the site as required. The Contractor may not make use of the site for residential purposes, and no workers will be permitted to set up sleeping quarters on campus. The Contractor shall clear up all site establishment after use, and reinstate the same to the state prior to occupation, at the Contractor’s cost.

4.11.1 Facilities provided by the contractor The Contractor shall provide whatever facilities they require, and indicate proposed locations on campus for their establishment at the time that they submit their programme. The Contractor is responsible for establishing and removing all facilities that they might require for the performance of the works.

4.11.2 Services and facilities provided by the employer The Employer will provide connections to water and electricity in locations where those services are readily available.

4.12 Advertising rights The Contractor shall not permit any advertising to be displayed on any equipment or site establishment areas.


The Contractor may display discrete signage to indicate the ownership of plant or equipment only and as required in order to comply with health and safety requirements. All vehicles or equipment brought onto campus shall be easily identified as belonging to the Contractor

4.13 Notice boards The Contractor shall provide suitable notice boards that will be mounted outside the works area when they begin work. Such signboards shall indicate their name, the contact details of the responsible site agent, the name and number of the residence building and a short description of the works that are being performed there. In addition, warning notices and other barricade will be erected to keep the public away from the locations where there is work being performed. It is the Contractor’s responsibility to ensure that all persons are informed of the hazards associated with the works and to keep persons outside of the working areas from a health and safety perspective.

4.14 Permits and wayleaves The Contractor is responsible for obtaining from the authorities, any and all permits and wayleaves which might be required to perform the works.

4.15 Survey control and setting out of the works The Contractor is responsible for any and all setting out required for the generator system as well as any building works that are associated with this work. The Contractor will be responsible for rectifying any errors in setting out or survey of the works.

5 Title to objects and materials within the site Earth, stone, gravel and sand, and all other materials existing on, excavated from or obtained by the removal of vegetation or demolition of structures on the site, shall be at the Contractor’s disposal in so far as they are required for incorporation into the works.

6 Health and Safety 6.1 Access to and working on the University’s Campuses The major hazards identified by the Employer are that the works will take place within the university’s campuses and off-campus properties. The Contractor will be working in close proximity of operational buildings requires minimal disruption to day-to-day operations as well as noise caused by construction activities. As such, the Contractor must adhere to the University’s specification for access to and working on the campus (See Annexure 2).

6.2 Standard health and safety specifications The Contractor shall manage health and safety in accordance with the University’s generic occupational health, safety and environmental specification for construction contracts (see Annexure 1).

6.3 Particular health and safety specifications Particular hazards related to the installation of any part of the generator system will be identified by the Employer’s appointed representatives or agents. Such hazards will be detailed in the Employer’s appointed Health and Safety Agent’s baseline risk assessment and the Project Health and Safety specification prepared for this project that will be provided to the Contractor.

7 Tax invoices VAT invoices that are submitted to the Employer shall include the following details:


WITS VAT No: 4390128942

Addressed to: o University of Witwatersrand – Johannesburg o P O Box 696 o Wits o 2050 o Attention: Director Campus Planning and Development

Contractor details

Company registration No if applicable:

Contractor’s VAT No:

Tax Invoice Number:

Contractor’s Banking details for payment Original invoices, signed by a member of the Contractor’s staff who is duly authorised to do so, shall be submitted to the Employer’s Representative for payment purposes.

8 Vendor registration The Contractor shall complete vendor registration forms before the first assessment date. Such forms shall, as relevant be accompanied by the following documents, where applicable:

Company registration documents, share certificate and joint venture agreements

Certified copies of the Identity Documents of directors / managing members

Tax clearance certificate

VAT registration certificate

B-BBEE Certification and B-BBEE Rating Certificate

Company letter head

A cancelled cheque of stamped letter from the bank, verifying the banking details






C4: Site information

The site for Part 1 of the contract is at the University’s Parktown Management Campus, address at 2 St Davids Pl, Parktown, Johannesburg, 2193 The site for Part 2 of the contract is part of the University’s Parktown Campus Cluster, addresses as follows:


Savernake, 13 Jubilee Road, Parktown, 2193

Knockando Residence, 21 Rockridge Rd, Parktown, Johannesburg, 2193 The sites are indicated in the site map below.


Knockando

Residence

Parktown Management

Campus

Annexure 1: Generic Occupational Health, Safety and Environmental Specification for Construction Contracts

Annexure 1: Generic Occupational Health, Safety and Environmental Specification for Construction Contracts

Annexure 2: Access To and Performing Works or Services on The University Campus

Annexure 2: Access To and Performing Works or Services on The University Campus

Annexure 3: Standard Specifications

Annexure 3: Standard Specifications

Annexure 4: Detailed Specifications - Parktown Management Campus

Annexure 4: Detailed Specifications - Parktown Management Campus

Annexure 5: Detailed Specification - Parktown off-campus properties

Annexure 5: Detailed Specification - Parktown off-campus properties


Annexure 6: Drawings

University of the Witwatersrand, Johannesburg Tender No ... · Tenders may only be submitted on the...

Documents

Transcript of University of the Witwatersrand, Johannesburg Tender No ... · Tenders may only be submitted on the...