UNIVERSITY OF PETROLEUM & ENERGY STUDIES REGISTRATION ... · UNIVERSITY OF PETROLEUM & ENERGY...

UNIVERSITY OF PETROLEUM & ENERGY STUDIES REGISTRATION DETAILS 2016

1. Please bring along the following documents in original and photocopies (attested /

self-attested).

a. Class X Mark Sheet & Passing Certificate (in case of improvement both the mark sheets (Old and new should be submitted)- self attested

b. Class XII Mark Sheet & Passing Certificate (in case of improvement both the mark

sheets (Old and new should be submitted )- self attested

c. Graduation Mark Sheets and Certificate (Those appearing/appeared in final year/semester examination should submit mark sheet of the last semester passed)-For Post Graduate Programs (If original degree is not awarded than original provisional degree to be submitted)

d. “ Sthai Niwas Praman Patra ” of the Uttarakhand State (if applicable)

e. Income Certificate of the parents, if point d is applicable (if applicable)

f. Medical Certificate ( From Regular Medical Practitioner / MBBS & Equivalent )

g. Migration/Transfer Certificate (Only migration is required for PG Courses and for

UG courses both are required )

h. Proof of full payment of first semester course fee

i. Self-certified photocopy of Income Tax PAN Card of the student taking admission in MBA or M Des would be required. (Please refer point 18 of Rule 114B of Income Tax Rules.)

j. Five recent passport size photographs

k. Online registered Anti Ragging Affidavit form duly signed by parent and student

(Please refer to enclosure1).

l. Student must carry a copy of supporting docs for their address verification

m. Student must carry a copy of DL if in case he is signing the “Undertaking regarding Road Traffic Assurance”

n. Copy of Offer letter – self attested.

o. In case of Foreign Students photocopy of Passport, Visa and FRRO Registration

letter should be submitted at the time of registration.

Registration Details UPES Page 2 of 25

p. Please visit the link http://preregistration.upes.ac.in/ using your application ID and get your-self registered before you report to campus on the day of registration.

q. Once you have successfully submitted your details using above link (refer point p), a

checklist will be generated, download and print the same. It is mandatory to carry the printed copy along during registration.

2. Verification of eligibility requirements for admission:

a. The onus of proving eligibility for admission lies with the student. During the course of

verification or at any stage later on, if it is revealed that a student is not fulfilling eligibility criteria for admission as per the norms of the University, the admission will stand cancelled immediately and the student will not be eligible for any refund of fees except for the security deposit.

b. The University may cancel the registration at any time if it finds that a false or materially

misleading statement has been made or significant information has been concealed in the student's application form.

c. Candidates who are appearing /appeared in the final year exams/semester of their

degree examination and given provisional admission are required to produce their degree completion certificate and marks card latest by October 31, 2016. Failure to submit the same within the due date or not successfully completing the degree will result in summarily withdrawal from the course.

3. Fee to be deposited at the time of Registration: Students at the time of registration are

required to deposit the following fees:

a. Personality Development Program (PDP) Fee: To improve communication & soft

skills, it is mandatory for all the students to attend the Personality Development Program organized by UPES. For all UG programs one time PDP fee is Rs.20,000/- . The half fee is to be paid in 1st semester & half in penultimate (2nd Last) semester. For LLM program PDP fee of Rs.15,000/- is to be paid at the time of registration.

b. Rs.20,000/- towards refundable security deposit (interest free)

c. Academic Computing fee : 6,000/- will be charged in the first year of the

program and is to be paid in equal installment in 1st

and 2nd

semester. For the subsequent year of the program 10% increase will be applicable each year till the end of the program. It is mandatory for all students to bring their Laptop as per the configuration mentioned in the registration letter at page no. 23 to 25 or on the UPES website

d. Rs.500/- for Students Identity Card.


http://preregistration.upes.ac.in/

e. Group Medical Insurance has been tied with Insurance Company for a premium of Rs.500/- per student.

f. For day scholars, the University also provides transportation facility from specific

routes and the designated locations which can be opted by depositing Rs.20,000/- for the academic year 2016-17.

g. The above mentioned fee is required to be deposited in the form of demand draft drawn in favor of “ University of Petroleum & Energy Studies ” payable at Dehradun

h. UGC Fee Refund Policy shall be applicable in case a student withdrawal before or

after the Registration. No fee refund will be considered from second semester onwards, except for interest free security deposit.

4. Fees to be deposited after Registration (One Time)

a. Industrial tour fee : In order to give real life exposure of the industry, short duration

industrial tours would be organized for all students of full time programs, except for

Engg. PG Students. Participation in the industrial tour is mandatory and is a credited

course for which a charge of Rs.21,000/- (one time) to be paid in 5th

semester in case of

UG Programs & 2nd

semester in case of PG student. In case travel of industrial tour by air is necessitated, additional charges, if any, would be intimated to the students concerned for payment prior to commencement of the tour.

b. Personality Development Program (PDP) Fee: To improve communication & soft skills, it is mandatory for all the students to attend the Personality Development Program organized by UPES. PDP fee Rs.15,000/- payable along with 2nd Semester Fee in case of

MBA / M. Tech /M. Des./ M. Plan and M.A. Program .

c. Convocation & Degree Fee: Student will be charged Rs.1500/- as Convocation fee to be paid in penultimate (2nd Last) semester. Since LLM is one year duration course, this fee is payable at the time of registration.

d. Alumni Fee: This Fee is applicable to students of all the programs of the University. An

Alumni Fee of Rs.1,500/- is to be paid along with second last semester of the respective program. An alumni fee for LLM Program will be paid by the students at the time of admission.

e. Levies & Taxes: In case any taxes/ levies on fee are charged by the Central/State/Local


Authorities/Overseas Authorities from time to time, the same shall also be borne by the students.

f. Passport Requirement: It is suggested for students joining UPES MTECH / MBA program to have a valid Passport. However, it is mandatory for students joining MTECH Nuclear Science and Technology or MTECH Computational Fluid Dynamics program to have required passport within 90 days of commencement of the Program as student may be required (voluntary choice) to undergo dual degree program with Ecole de Mines De Nantes, Nantes, France during second year

5. Hostel facilities for students.

a. Campus Boys/ Girls Hostel – Hostel Seats already allotted to any program students on first cum first basis at the time of their Semester fee payment while

submitting the 1st

semester fee.

b. Information about Private Hostels in the Vicinity of Campus ---In addition a large number of boys / girls Hostels are available in the vicinity of the University / Premnagar which can be approached directly by the parents / students for their accommodation needs.

A list of hostels where students of UPES have been staying earlier is given below (Enclosure3) for reference only, with the facilities and status about various parameters mentioned against each. It is emphasized that data given herein has been provided by the hostel owners and has been collated for facilitation of parents. UPES does not have any direct or indirect tie up whatsoever with any of the mentioned hostels and does not undertake any responsibility in this regard. Parents are advised to verify the data independently before finalizing any arrangement with the concerned hostel and also sign a written contract with the hostel owners.

6. Hostel Registration.

a. Boys/ Girls campus hostel registration and operations will begin one day prior to the Registration of respective program at respective Hostel Counter between 02:00 pm to 8:00 pm.

b. The seat/room allocation of these hostels will be done only after verifying the

payment receipts.

c. All Hostel rooms will be on triple sharing basis.

d. Each student will be provided a Bed cum Mattress, Cupboard, Study Desk, Study Chair.

7. Other requirements of Boarders - Students seeking hostel admission should bring along the

following items:


a. Personal Hygiene kit like toiletries, etc.

b. Bucket, mug, hangers, etc.

c. Adequate number of shirts & trousers for daily wear

d. Adequate number of under garments and handkerchiefs

e. At least 2 pairs of Towels, Bed Linen, Pillow covers and a Blankets/quilt

f. Bathroom slippers, a pair of Sports shoes, white and color socks.

g. Mosquito net

h. A suitcase

i. Writing material and stationary

j. Torch and one standard lock

k. Six copies of stamp size (not passport size) latest color photographs

8. Budget Hotels at Dehradun: Following budget hotels have been identified which can be

availed by Parents while accompanying their wards to Dehradun Campus. Parents are requested to make direct bookings and payments for these hotels.

S No Hotel Name Contact No

1 Hotel Pacific 0135-2712355 , 56

2 Hotel Classic 0135-2741488

3 Hotel Madhuban 0135-2749990 , 91 , 92

4 Hotel Comfort Inn 0135-2749990,91,92

5 Hotel Viceroy Inn 0135--2729995 , 96, 97, 98

9. How to Reach “Energy Acres” at Dehradun

a. Students who have registered for UPES hostel can report at the hostel a day before the Registration of the respective program.

b. Students can also reach the main campus directly on their own on Registration dates

as applicable to them.

TOW

ARDS

PONT

ASAH

IB/A

MBA

LA

Energy

CH

OW

KI Acres

K I

UPES: 9 KM

(approx.) from

Nanda Ki Chowki


N A N D A

Towards Pondha

10 . About Dehradun City

Welcome to the picturesque Doon Valley “Dehradun”

Nestled in the mountain ranges of the Himalaya, Dehradun is one of the oldest cities of India and is recently declared as the Provisional Capital of newly created Uttarakhand State in the month of November 2000. Also known as the ‘Adobe of Drona’, Dehradun has always been an important center for Garhwal rulers which were captured by the British. The headquarters of many National Institutes and Organizations like ONGC, Survey of India, Forest Research Institute, Indian Institute of Petroleum, etc. are located in the city. Some of the premier educational and Training Institutes like Indian Military Academy, RIMC (Rashtriya Indian Military College), Indira Gandhi National Forest Academy (IGNFA), Lal Bahadur Shahstri National Academy of Administration (LBSNAA), etc. are also there in Dehradun. It is a favored tourist destination as it attracts tourists, pilgrims and enthusiasts from various walks of life to its serene environs. Add to this the abundance of special Basmati rice, tea and leechi gardens which contribute in turning the city into a paradise

11. Climate & Rainfall

The Climate of the district is generally temperate. It varies greatly from tropical to severe cold depending upon the altitude of the area. The district being hilly, temperature variations due to difference in elevation are considerable. In the hilly regions, the summer is pleasant, but in the Doon, the heat is often intense, although not to such degree as in the plains of the adjoining district. The temperature drops below freezing point not only at high altitude but even at places like Dehradun during the winters, when the higher peaks are also under snow. The area receives an average annual rainfall of 2073.3 mm. Most of the annual rainfall in the district is received during the months from June to September, July and August being rainiest. Climate Data of Doon Valley for all the months is as under on the basis of mean of last 25 years.

Temperature

Month Rainfall (mm) Relative Humidity

Max. Min. Avg.

January 46.9 91 19.3 3.6 10.9

February 54.9 83 22.4 5.6 13.3

March 52.4 69 26.2 9.1 17.5

April 21.2 53 32 13.3 22.7

May 54.2 49 35.3 16.8 25.4

June 230.2 65 34.4 29.4 27.1

July 630.7 86 30.5 22.6 25.1

August 627.4 89 29.7 22.3 25.3

September 261.4 83 29.8 19.7 24.2

October 32.0 74 28.5 13.3 20.5

November 10.9 82 24.8 7.6 15.7

December 2.8 89 21.9 4.0 12.0


12. Student Dress Code -It is mandatory for all students to observe the Dress code. Hence it is necessary that the students come in the specified dress from the first day. The dress along with material specification is as follows:

For summers:

A. Trouser : Dark Navy Blue, Raymond Top Line—4040015235 Shade No. 12

B. Shirt : Oxford Blue, Raymond Quality No. 40055021

C. Shoes :Executive Black Leather shoes with proper shoe laces

D. Socks : Navy Blue Socks ( Cotton Feel )

E. University Tie : As prescribed (For boys students only)

F. University Scarf : As prescribed (For girls students only)

For winters:

A. Jacket : Dark Navy Blue ,Raymond Top Line—4040015235 Shade No. 12

B. Pull Over : Sleeveless Light Gray Sweater with Yellow & Blue Strip

C. Pull Over : Full Sleeves Light Gray Sweater with Yellow & Blue Strip

D. Jacket Wind Cheater: Navy Blue (With Detachable Hood)

E. Shoes : Executive Black Leather shoes

F. Socks : Navy Blue Socks ( Cotton Feel )

(Note: University tie for boys and scarf for girls will be given on arrival as complementary. Winter uniform items can be

purchased on arrival as per sample available in University.)

13. Hostel Mess dress--Normal-working dress. No one is permitted in the dining hall in Pyjama, Kurta, Lungi, night dress, Bathroom slippers, etc. Casual dress is permitted on Sundays and holidays.


14. For registration it is mandatory that a student should be in uniform. Considering the weather conditions and requirement of washing, etc., students are advised to get the following number of dresses made:

Blazers : 1 No

Trousers : 3 Nos. Shirts : 4 Nos. Sleeveless Pullover : 1 No. Full Sleeves Pullover : 1 No. Socks : 2 Nos. Tie / Scraf : 1 No. Jacket Wind Cheater : 1 No. Shoes : 2 No.

15. Use of Cell Phones: Use of Cell phones in the classrooms is strictly prohibited under University rules.

Important Issues

16. As a parent/guardian, kindly ensure that your son/daughter/ward be present for registration on the due date. The Academic Session shall deemed to have commenced from the date of Registration and, there shall be no relaxation in attendance requirement for late registrants. Students are expected to adhere to the attendance norms set by the University which are provided in the Student Bulletin.

17. Students are expected to be fully involved in their Academic Program from Day 1 – i.e. day of

Registration. Not being present in the Campus on the appointed date of Registration would adversely affect the Academic learning and progress of the students as he/she would miss the instructions for assignments which will be given to each student along with Registration and will have to be submitted to their respective teachers from the next day onwards. This part of the

Academic work will be responsible for 1/3rd

of the Internal Assessment Marks.

18. Students not reporting for registration on the due date will be missing the Attendance of

Personality Development Classes

19. We strongly advise you to direct your son/daughter/ward to strictly adhere to the registration

schedule so as to avoid the penalty and loss of teaching days/attendance etc.

20. You are also requested to instruct your ward to take careful note of the attendance and discipline related matter as given in this letter, Student Bulletin and as notified by the university


from time to time so as to have smooth sailing in their academic progress Special mention is made on some of these.

ATTENDANCE:

21. The importance of attendance has been highlighted in several communications. Students

find themselves debarred from various exams and invite other penalties if they are not careful about the attendance. It must be pointed out that the attendance is given only if the student is actually present in the class room. Therefore, absence from the Class Room

on any account (on leave, on medical ground, on working with / participating in the functions etc.) would mean loss of attendance. Students are advised in their own interest to ensure that they must aim for 100% attendance but in no case they should allow it to fall below 75 % whatever be the reasons.

22. Any promise that the attendance can be made up by any special sanction even if the student is not present in the class room is not tenable. Not only students gets into the problem with SRE in respect of appearance in the exams but the absence also means tremendous loss of learning which student suffers because of absence from the Class Room.

Therefore, student must come to campus on schedule dates, must attend classes as per the calendar and should not indulge in missing class on any activities and must, at all times keep a close tab on their actual attendance.

23. Medical Facilities Services are provided in the Infirmaries located at both the campuses - Bidholi & Kandoli. The details are as follows:

a. First-Aid services with treatment for 1 day and dressings of Injuries/ burn etc.

b. Emergency Medical Services with Oxygen Administration, Nebulization & injectable

medication required with evacuation to the Hospitals in UPES Ambulance along with Nursing Assistant.

c. The services mentioned in a & b above are provided 24/7 to the students residing at UPES

campus hostels and during the working hours to all the students only.

d. Up keep of Hygiene in both the Campuses by carrying out periodical sanitary rounds In

Hostels, Mess and all Food- courts of both the Campuses.

e. Training of Students and Faculty for First-Aid by delivering Lectures and Practical

Demonstrations by the University medical team.


f. Follow up of UPES students admitted in the Hospitals through the reference of infirmary. 24. Miscellaneous Points: a. There will be no deviation from the eligibility criteria and selection process clearly laid out in our Information Bulletin. b. UPES does not have any Management Quota seats. c. UPES does not have the system of Capitation Fees for allotting seats in any program. d. All fees and charges that have to be paid by the students have been clearly specified in the Info Bulletin. There are no “additional” charges to be paid. e. There are no “agents” appointed by the university who can get admission for a student who is not eligible for a program. f. UPES does not entertain any “special” requests for admission to any program. All aspirants have to go through the selection process clearly laid out in our Information Bulletin. g. Please do not even suggest to anyone making any “special” request that they should talk to someone higher up in the university. h. We do not guarantee placements, though we have highly competent teams dedicated to Industry Relations and Placements. g. Hostel seats are allotted as per laid down policy and there is no deviation to that.


UNDERTAKING BY STUDENT

I ______________________son of Mr. _____________have been selected for

_______________program in the University of Petroleum and Energy Studies, Dehradun for the Year 2016- 2017. I affirm and undertake as follows:-

1. That I have acquainted myself with the rules of attendance (i.e. minimum 75 %) and consequences of shortfall therein, and undertake to abide by the same.

2. That I have not been involved in any criminal proceedings in the past and no criminal case is presently under investigation by police or pending trial in any criminal court in India.

3. That my Blood Group is _______ and I have the following medical history / medicinal allergies :-

a. ____ b. ____ c. ____ d. NIL

4. That I am fully aware of the Traffic rules and the inclement terrain from Dehradun city to University campus and shall ensure that:-

o I carry a valid driving license at all times and drive my vehicle carefully keeping the safety of self and others in mind. I will wear securely tied helmet both as driver and pillion on a two wheeler vehicle and tie up seat belt when driving four wheeler vehicle.

o I will comply with Hostel rules which disallow keeping of personal vehicles in campus / private/outsourced hostels.

o I hereby indemnify the University / its official /representatives against any demands/ liability/damages / claims that may arise against it on account of any road / other type of accident involving me.

5. That I have acquainted myself with the UGC Instructions on Anti Ragging and shall submit necessary anti ragging affidavits by self and parent at the time of Registration and every new academic year re- registration. My UGC Anti Ragging URID number is _________________.


6. That I have acquainted myself with the provisions regarding not indulging in

any kind of substance / alcohol abuse on and off campus, including the campus / private / outsourced hostels.

7. I shall abide by the no smoking provisions in vogue as per the government

rules.

8. That I shall not indulge any case of harassing a female; student, UPES

employee and any other women on and off the campus.

9. That I shall refrain from risky behavior; visiting nearby jungle, disturbing the villagers and offending their cultural sensitivities and visiting nearby picnic places and enter deep water at unauthorized places and without proper precautions.

10. That I shall refrain from any kind of discrimination / bias on account of race,

colour, religion, caste, community, regional, gender or any other type.

11. That I shall make every endeavor keep my college, hostel, surroundings clean.

I fully understand that in the event the contents of this Undertaking are found to be false or are violated by me, whether fully or in part, I am liable to be removed from the Rolls of the University and the decision of the University in this regard shall be final and binding on me.

This Undertaking has been shown to my parent Mr. ______________who has countersigned the same in acceptance thereof.

Signature Student Signature Parent

Date: Date:


STUDENTS DISCIPLINE

25. Dress Code: UPES has prescribed a dress code for all students. It is expected that student will observe this dress code from the very day when they come to the campus. It is expected that the student would present themselves in their best to faculty and to the outsiders when they are in the campus. Student may note that no leniency will be shown in allowing the students enter the campus unless he/she is in proper dress code. The loss of attendance and the resulting loss of academic learning would obviously be the penalty students attract and therefore in their own interest students are advised to observe dress code strictly.

26. Students Safety

1. In the past, numbers of accidents involving our students have taken place. Some of them

have been fatal. These fall in to two broad categories as follows :-

a. Road Traffic Accidents – Two Wheelers and Four Wheelers both.

b. Students drowning in water during their visits to Pilgrimage / Picnic spots like

Haridwar, Rishikesh, Ponta Sahib, while getting into the rivers at prohibited areas at

odd night hours.

Student must carry a copy of DL if in case he is signing the “Undertaking regarding Road Traffic Assurance”

2. In one of the incident students neither listened to a local man warning them of dangers of

water , nor they restrained themselves from entering the river even after reading the

clear cut warning by the police administration on a prominent board close to the river

bank. It has also been observed that most of the students victim were staying in P.G./

privately hired accommodation.

3. You will appreciate that these unfortunate happenings can be avoided by observance of simple safety measures as under:-

a. While driving wear securely tied helmet and seat belts in four wheelers b. Do not triple ride c. Drive in slow speed and not in rash and negligent manner d. Never drive under the influence of intoxicants

e. Do not go to picnic spots at odd hours in the night, that too without taking

prior permission from the Parents / Wardens / PG owners. f. Observe safety precautions, listen to advice of other local people present on the site g. Do not use mobile while driving.


4. It is requested that above aspects be firmly emphasized to your ward. It is all the more

important for those students who opt to stay in PG / self-hired flats / private hostels

under their own risk and self-chosen arrangements.

5. The parents are advised not buy two / four wheelers for their wards and encourage them

to use UPES / public transport. University reserves the right to prohibit the use of Vehicle

by any student who is found driving without safety measures or found indulging in rash and

negligent driving.

6. Students residing in the Campus Hostel are not allowed to keep any Vehicle either in the

Campus or outside. Defaulters will be asked to leave the hostel.

27. Act of indiscipline (In and out of campus): It is expected that students will conduct

themselves in civilized and well behaved manner and not give opportunities for any disciplinary

action. The purpose of academics program should not be taken only for the academic but should

help the overall personality development. It is expected that our students would turn out to be

very valuable citizens of the country and therefore, are expected to observe all the rules of

proper discipline in and outside the campus. Indulging in substance abuse, rash and negligent

driving, indulging in ragging and harassment (sexual, mental or physical) of fellow students and

juniors, display of affection at public places, abusive behavior, bunking the classes, being

disrespectful to teachers, elders and fellow students, defacing the walls or destroying books,

damaging / committing theft of laboratory equipment’s, IT systems and other property in the

campus; indulging or conniving in thefts and any other act which invites disciplinary action must

be avoided at all cost.

Students also need to be advised not to venture out in nearby hilly forests, where they may become vulnerable to wild life and antisocial elements. Inhabitants of villages have also objected to conduct of students at such isolated places.

28. Student`s Conflicts/ Clashes: There have been instances of fight and skirmishes between the Group of students and several students have suffered penalties due to their involvement with such acts.

Students are advised to take special care to avoid getting involved in any kind of violence and devote

their energies towards their academic program and personality development. Any involvement with

group indiscipline could make a student liable for severe penalty including rustication/ expulsion.


The above points are only to bring home to our students the seriousness which these issues deserve. There are, invariably, spates of representation pleadings and requests whenever students find himself/themselves debarred from exam or any other penal action been taken by Disciplinary Committee. All this would not be necessary if students take care to avoid getting involved in such incidences. It is our hope that students will take heed of the advice given in this letter and parents would counsel them on the same to ensure that their conduct is in full conformity with the requirements spelt out in Student bulletin and various notices from time to time so that they emerge from this university with flying colors and prove themselves as useful and worthy citizens of this country.

It is expected that students will familiarize themselves with all the rules and regulations concerning their conduct in the campus and outside; and would also ensure that they keep their guardians informed on their academic performance and any other developments related with the same.


Enclosure I

ANTI RAGGING AFFIDAVITS; ONLINE REGISTRATION AND FILLING OF FORMS ANNULALLY

(By Order of the Hon’ble Supreme Court of India) With effect from academic year 2013-’14 the procedure for submitting anti ragging affidavit has been revised. The same has been explained in the succeeding paragraphs.

In pursuance to orders of the Hon’ble Supreme Court of India, University Grant Commission has made it mandatory for all the educational institutions, to get the anti ragging affidavits registration, and receiving affidavit form online, from the UGC supported website by every student. It is then required to be filled up by the student as also by his/her parent and then submitted to the institution, at the time of registration in July-August every year. Institution is then required to convert these into e-copy and store centrally. No stamp paper is required as per new procedure.

Online Registration process comprises of 3 simple steps;

Step 1: A student must log on www.Antiragging.in or on www.Amanmovement.Org.

Step 2: A student must fill the information as requested.

Step 3: On completion students will directly receive the specifically generated affidavits through E mail from the above mentioned website. The affidavit form will have students website ticket number printed on the top left corner. He / She is then required to take a print out for registration.

Hard copy of affidavits will be brought duly filled, along with signatures of the parent. At the time of Registration in July 2015, new students will deposit their affidavits at the Registration Desk. The new procedure is also displayed on the UPES website for reference. You are requested to ensure that affidavit forms duly signed by you and your wards are submitted at the time of registration.

It is for your information that submission of anti-ragging affidavit form is prerequisite to the registration of your ward. Registration Details UPES Page 17 of 25

http://www.antiragging.in/

http://www.amanmovement.org/

Enclosure 2

The below mentioned Undertaking regarding Road Traffic Assurance has to be signed by each parent and student.

UNDERTAKING BY STUDENT

I ________________________________________________S/o or D/o _____________________________________________ Promise the following:- I will go through the defensive driving RTA program and will implement the learnings when I drive.

I will always wear a helmet/ seat belt while driving. I promise never to overload my car/ triple ride on my two wheeler. I promise never to drink and drive Name:

SAP ID:

Course: Batch:

Vehicle type: Vehicle Reg no:

UNDERTAKING BY PARENT

1) I Mr. /Mrs. / Ms.____________________________________ (Full name of Parent/ Guardian / father/ mother/ guardian of_______________________________ student of

_______________________course, enrollment number________________________,

hereby undertake the following in respect of my ward for the entire duration of his study in

University of Petroleum and Energy studies:-

a) If he / she uses a two wheeler/ four wheeler / any other transport, I shall ensure that he

/she possesses a valid driving license and other authorized vehicle documents to drive

the vehicle and that he/she is fully conversant with safe driving practices and the

provisions of the Motor Vehicle Act 1988,

b) He/she will comply with the Hostel rules which forbid keeping of personal vehicles on or

off campus. Any violation in this regard shall make him/ her liable for disciplinary action

in accordance with the University Rules; (applicable only if student is resident of Campus

hostel).


c) In event of my ward above named, meeting with any unfortunate road traffic accident,

the University shall not carry any liability and all liabilities / medical and other

expenditure arising out of the same shall be borne by me.

d) I hereby undertake to indemnify and keep indemnified the University /its officials/

representatives / assigns in respect of any demands/liability /damages/ claims (Including

third party claims) that may arise against the University on account of any road accident

involving my ward above named.

Given on this ___________ day of ___________ month of _________ year.

(Signature of Parent/ Guardian) Name and Parent/ Guardian: Address: Mobile No: Landline no:

Signature Witness 1 (Student Ward) (Signature Witness 2) Name: Name: Local Address: Local Address

Mobile No: Mobile No:

Landline No: Landline No: Registration Details UPES Page 19 of 25

Enclosure 3

FACILITIES/ STATUS INFORMATION LIST - PRIVATE HOSTELS

A list of hostels where students of UPES have been staying earlier is given below, with the facilities and status about various parameters mentioned against each. It is emphasized that data given herein has been provided by the hostel owners and has been collated for facilitation of parents.

UPES does not have any direct or indirect tie up whatsoever with any of the mentioned hostels and does not undertake any responsibility in this regard to their failure to comply with the parameters given in the matrix below.

Parents are advised to verify the data independently before finalizing any arrangement with the concerned hostel and also sign written contract with Hostel owners chosen by them.

S.NO NAME OF THE OWNER'S NAME ADDRESS CONTACT DISTANCE HOSTEL DETAILS FROM UPES CAMPUS

1 AASHIRWAD MR. ASHISH UPPER KANDOLI CAMPUS, 09319448999 2 KM HOME GIRLS GUPTA NEAR DEHRADUN PUBLIC

HOSTEL (DHWA) SCHOOL, DEHRADUN

2 AASHIYANA BOYS MR. MUKESH VILLAGE BHAUWALA, 8126426208 5 KM HOSTEL (DHWA) MITTAL DEHRADUN

3 ACHIEVERS MR. RAMESH VILLAGE KEHRI, 08755044040 12 KM HOME BOYS GOYAL DEHRADUN

HOSTEL (DHWA)

4 AGARSEN VATIKA MR. NILESH 111, SUDDHOWAL OPP. 9927226777 10 KM BOYS HOSTEL AGGARWAL B.F.I.T. SUDDHOWALA,

(DHWA) DEHRADUN

5 AMBIENCE BOYS MR. ATULAYA SUDDHOWALA, BHAUWALA 9997777699 9 KM HOSTEL (DHWA) SHARMA ROAD, DEHRADUN

6 ARYAN BOYS MR. D.K. PAWAR PREM NAGAR, NEAR SAI 9927065381 13KM HOSTEL (DHWA) MANDIR DEHRADUN

7 ASHOKA BOYS MR. SANDEEP UPAR KANDHOLI NEAR 07536870137 1.5 KM HOSTEL (DHWA) AGGRAWAL BHARTI

COLLECTION,BIDHOLI

ROAD NEAR UNIVERSITY

DEHRADUN

8 AVALON GREENS MR. NITIN DUA BIDHOLI, DEHRADUN 9873383838 3.5 BOYS HOSTEL

(DHWA)

9 AVI BOYS HOSTEL MS. ANITA RATURI MANDUWALA, NEAR 8449895580 5 KM DOLPHIN INSTITUTE


10 B. K. BOYS MR. HARDEEP BIDHOLI, DEHRADUN 7895237218 1.5 KM

HOSTEL (DHWA) KUKREJA (BOBBY)

11 BANSAL HOME MR. GAYAN SHIMLA BYPASS 9897338711 18 KM

BOYS HOSTEL BANSAL

12 BHAWNA GIRLS MS. RAJNI SETHI SUDDHUWALA, BEHIND 9997170440 9 KM

HOSTEL (DHWA) BFIT, DEHRADUN

13 COMFORT INN MR. RAJAN KHASRA NO-1140,VILLAGE 09811928000 5 KM

BOYS HOSTEL WADHWA PONDHA,DEHRADUN

(DHWA)

14 DEEP BOYS MR. PIYUSH JOSHI STREET OPOSITE GOSWAMI 8272894058 9 KM

HOSTEL (DHWA) PROPERTIES KOLHUPANI

VILLEGE, NEAR NANDA KI

CHOWKI, DEHRADUN

15 DOON HABITAT MR. SURENDRA VILLAGE KEHRI, PREM 9456541492 12 KM

CENTRE BOYS RAWAT NAGAR DEHRADUN

HOSTEL (DHWA)

16 DOON SCHOLAR'S MR. VINAY BIDHOLI VILLAGE, 9837236973 1 KM

BOYS HOSTEL UNIYAL DEHRADUN

17 DOONGA BOYS MR. ATUL NEGI DOONGA CHOWK, DOONGA 8477006006 2 KM

HOME

18 DUA BOYS MR. NARESH DUA BIDHOLI VILLAGE, 9319777253 1.5

HOSTEL DEHRADUN

19 FOREST VIEW MR. PRASOON KANDOLI VILLAGE, 9837030350 4 KM

BOYS HOSTEL NAUTIYAL DEHRADUN

(DHWA)

20 GMKK GIRLS MR. SURESH C - 13, SHRIRAMPURAM, 8923703436 16 KM

HOSTEL SONKAR NEAR BALIWALA CHOWK,

DEHRADUN

21 HILL VIEW BOYS MR. RAMESH VILLAGE KEHRI, PREM 8954555541 9 KM

HOSTEL (DHWA) DUTTA NAGAR DEHRADUN

22 INDRA BOYS MR. RAHUL PONDHA ROAD, DEHRADUN 9627755004 5 KM

HOSTEL (DHWA) NARANG

23 JAIN HOSTEL MR. SANDEEP JAIN 15 - INDRA NAGAR NEAR 9897103527 15 KM

(INDRA NAGAR) ANURAG NURSEERY

GIRLS HOSTEL DEHRADUN

24 JIYA BOYS MR. RAKESH VILLAGE KOLHU PANI, 9258070000 8 KM

HOSTEL (DHWA) TYAGI NANDA KI CHOWKI

DEHRADUN.

25 NEST HOSTEL MR. RAKESH SUDDHOWALA, DEHRADUN 9811066168 13 KM

GIRLS HOSTEL GUPTA

26 PEOPLETREE BRIG. VED V. BIDHOLI, DEHRADUN 9897896511 2 KM

BOYS HOSTEL NAUTIYAL (RETD)

27 RED BRICKS BOYS MR. LAKSHYA BIDHOLI VILLAGE, 8006414404 2 KM

HOSTEL (DHWA) MONGA DEHRADUN

28 SAI BOY'S HOSTEL MR. DEEPAK BIDHOLI, NEAR BSNL 8650505576 200

KUKRETI TOWER METERS

29 SALWOOD MR. RAMESH BIDHOLI VILLAGE, 9456748894 1.5 KM

HOSTEL BOYS TANDON DEHRADUN

HOSTEL (DHWA)

30 SCHOLAR'S MR. PALAV BIDHOLI VILLAGE, 9675555524 1 KM

PARADISE BOYS KUKRETI DEHRADUN


HOSTEL

31 SECOND HOME MR. ACHAL SPECIAL WING PLOT N0. 4 9917700002 11 KM

GIRLS HOSTEL BHATIA PREM NAGAR, NEAR

VOHRA NURSING HOME,

DEHRADUN

32 SHIVALIK GIRLS MS.VEENA UNIYAL HOUSE NO. 6 VASANT 8439003076 13 KM

HOSTEL VIHAR ,LANE NO. 6

VASANT VIHAR ENCLAVE

NEAR ASHIRWAD PETROL

PUMP, DEHRADUN

33 SHRI SHAYAM MR. GAYAN NANDA KI CHOWKI 9897338711 10 KM

GIRLS HOSTEL BANSAL

34 SILVER HEIGHTS MR. SANDEEP SILVER HEIGHTS, VILLAGE 9756600111 7 KM

BOYS HOSTEL POSWAL POUNDHA, DEHRADUN.

35 SILVER HEIGHTS MR. SANDEEP SILVER HEIGHTS, VILLAGE 9756600111 7 KM

GIRLS HOSTEL POSWAL POUNDHA, DEHRADUN.

36 SUNRISE BOYS MR. RAJESH VILLAGE KEHRI, PREM 9997578108 9 KM

HOSTEL PAREEK NAGAR DEHRADUN

37 SWEET HOME MR. ROHIT CENTRAL HOPETOWN, 8171236948 12 KM

GIRLS HOSTEL SHARMA VILLAGE BAYAKHALA, OPP.

(DHWA) BRICK BHATTI, BEFORE

SELAQUI.

38 THE GUARDIAN MR. NTIN VERMA PLOT NO-1027,PONDHA 09560166155 5 KM

GIRLS HOSTEL ROAD,NEAR CAMBRIDGE

(DHWA) SCHOOL,WAY TO

U.P.E.S,DEHRADUN (UK) PIN

-248007

39 THE INN BOYS MR. PRADEEP NEAR UPES BIDHOLI 9358187820 1 KM

HOSTEL (DHWA) KUMAR GUPTA VILLAGE

40 YOUTH GEMS PG MR. ANKIT PLOT.NO. 1027, PONDHA 9810020145 5 KM

HOMES FOR GIRLS AGGARWAL ROAD, NEAR RAMA

(DHWA) CHANDER YOGA

ASHRAM,DEHRADUN


IT CARRY YOUR OWN DEVICE POLICY

29. Keeping in view the rapidly changing nature and pace of technology, and more importantly, of student preferences for a smart device, the University has decided to adopt a CYOD (Choose Your Own Device) paradigm. As part of this initiative, the following guidelines apply:

a) It is mandatory for each incoming student to be equipped with a tablet or laptop

conforming to the minimum specifications outlined below. b) The device should have genuine operating system (OS) software pre-installed as

specified below. The student requires to produce proof of genuine OS at the time of registration and to possess it throughout the duration of the enrolled program.

c) The device should be capable of connecting to an external display device through a normal VGA port for the purposes of showing presentations etc.

d) The device should be capable of connecting to a Wi-fi network and doing Windows Active Directory domain authentication of the user.

e) The device should have capabilities of entering proxy server settings for the browser.

f) The device should have an external keyboard and be able to connect to a remote server using the RDP protocol.

g) The device manufacturer should have at least one authorized service centre or availability of requisite hardware service and support in Dehradun. The student is advised to confirm this before buying to avoid loss of study hours in the event of device malfunction.

h) A student will be responsible for taking care of his/her machine including raising tickets for warranty/AMC support; adequate insurance coverage; and be responsible for its upkeep and maintenance as well as ensuring legal compliance of the system in line with OEM/ISV licensing policies throughout the duration of the program. Should loss/damage to the device occur, it will be the responsibility of the student to ensure timely rectification through the authorized service centre in Dehradun. Additionally relevant paperwork for filing an insurance claim will be the responsibility of the student.

Recommended minimum configuration/specification for laptops:

Processor : Intel Core i3 / equivalent AMD processor or

higher Memory : 4 GB or higher

Screen size : 14” or higher

Network interfaces : Wi-fi 802.11g/n; 10/100 Ethernet; Bluetooth

Ports : USB 2.0; USB 3.0; VGA; HDMI

Hard Disk : 350 GB or higher Registration Details UPES Page 23 of 25

Operating System : Windows XP/Vista/7/8 Professional Edition

[Mandatory] or Mac OS (Latest version.) Proof of genuine OS.

Office Productivity : Productivity suite capable of creating and editing Microsoft Office documents such as

Word, Excel, PowerPoint etc. (Microsoft Office

Student Edition recommended)

Recommended minimum configuration for tablets:

Operating system : iOS/Android Screen size : 9” or higher

Network interfaces : Wi-fi 802.11g/n; Bluetooth Storage : 32 GB or higher

Interfaces : Ability to connect USB drives; Ability to

connect to external projection device through

VGA port

Keyboard : External (wired or wireless) Applications : Office Productivity suite with capability to

create and edit Microsoft office document formats such as Word, Excel, and

PowerPoint

Notes:

a) An annual charge as mentioned in student bulletin will be payable towards

provisioning of appropriate software, internet access charges and IT application support services to the student.

b) The University will install a managed antivirus on each laptop/device (as applicable) entering the University network. This is for optimizing bandwidth used during virus definition updates and to ensure the device does not become a security threat affecting other users on the network. This installation is mandatory and the device will not be allowed on to the network without this.

c) The University maintains appropriate access control systems that will prevent a student machine to connect to the University network should the machine not be in compliance with acceptable policies – specifically: The machine should have a legal, appropriately patched operating system, and a legal antivirus updated with the latest definitions and patches.

d) The device should be used in conformance to the Acceptable IT use policy of the University.

e) Microsoft Windows Home Basic/Premium editions will not be acceptable as these do not support connecting to a Windows Domain. The minimum level of operating system should be Windows Professional.

f) While the University will take all reasonable steps to ensure adequate application and OS support for the device, the University will not be liable for any loss of academic hours due to hardware malfunctioning / improper functioning due to incorrect specification of the device.


I accept the above terms. My device is compliant with the above policy. In case I am not able to furnish a valid proof of genuine OS or MS Office during my tenure with UPES, the university reserves the right to discontinue IT services being provided to me including but not limited to access student portal, UPES LAN etc. with immediate

effect. No proportionate refund of Academic computing Fee for the discontinued period

shall be given,

I agree to indemnify UPES for any liability which may accrue to UPES due to any

misrepresentation made by me with regard to hardware or software installed on my

laptop during my association with UPES. I agree to immediately inform the university IT team in case the above status changes at any time during my duration on campus.

Student Name: ___________________________________________ SAP ID:__________________________________________________ Signature:________________________________________________

Date:_____________________________________________________


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