University of California, Merced DOWNTOWN...
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University of California, Merced DOWNTOWN CENTER DCC Operations Planning Committee August 30, 2017
Transcript of University of California, Merced DOWNTOWN...
University of California, Merced
DOWNTOWN CENTER
DCC Operations Planning CommitteeAugust 30, 2017
AGENDA
q Construction Schedule Update
q Furniture Plan Update
q Move Planning
q “Pull Planning”: Schedule & Gaps, Critical Task Log
q Operations Planning Breakroom/Kitchenettes Printer Rooms Conference, huddle and focus rooms Classrooms use guidelines? Front Reception Desk Open Office Etiquette Alternative Workplace Strategies
q Next Steps2
DCCOPERATIONS PLANNING COMMITTEE
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DEPARTMENT NAME TITLEDAR VirginiaLerer DirectorofOperationsSustainability ColleenMcCormick DirectorofSustainabilityPOPD FranTelechea DirectorofConstructionPlanning MaggieSaunders DirectorofSpacePlanningBFSI AndyBoyd ExecutiveDirectorofBFSICommunications JamesLeonard NewsDirectorExtension TammyJohnson DirectorofExtension&SummerSessionProcurement JoshDubroff ExecutiveDirectorofProcurementACT TonySmullen ExecutiveDirectorofACTIT RonCurtis ExecutiveAssistantIRDS CinnamonDanube PrincipalAnalystHRPC MichelleSnyder Manager,AcademicPersonnel&PayrollFinance RomiKaur ExecutiveDirectorofFinanceResearchAccountingServices AutumnTjalsmaSalazar ExecutiveDirectorofResearchAccoutingServicesResearchAdministration JohnJackson DirectorofOperationsExecutiveSupport JoanieLeidich ExecutiveSupportManagerHR PaulGarza EmployeeRelationsConsultantResearchCompliance DebMotton AVCBFS KimGroesbeck AssistantControllerBFS MichaelRiley Controller/AVCSpacePlanning&Analysis AllisonCosta AssistantDirectorSpacePlanning&Analysis SaraAnastos ProjectCoordinatorExternalAffairs CoriLucero ExecutiveDirectorPolice&PublicSafety ChouHer ChiefFacilitiesManagement JeffIsham Director,CampusServices
• Large Team
• Please do not forward the meeting invites or bring additional people
• No phone attendance
DCC CONSTRUCTION UPDATE
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DCC CONSTRUCTION UPDATE
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DCC CONSTRUCTION SCHEDULE
DCC FIRST FLOOR FURNITURE PLANCommunications & ExtensionClassrooms
DAR/External AffairsPOPD & BFSI
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DCC SECOND FLOOR FURNITURE PLAN
IT IT
ACTProcurement & Travel
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Help Desks
DCC THIRD FLOOR FURNITURE PLANHuman Resources HRPC, Central Payroll, Internal Audit, Title IX
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Treasury & Banking, General Acctg, SBS,Financial Mgmt
Division of Finance, BFS, IRDS, Exec Support Team, Research Compliance, Research Admin, Sponsored Projects
DCC FURNITURE RENDERINGS
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DCC PRELIMINARY MOVE SCHEDULE
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DCC ACTIVATION PLANNING
What tasks do we need to back into on the schedule?What process gaps need to be resolved & and by when?How can we share the responsibility for completing the tasks and developing the processes by the . . . . what date?
PULL PLANNING: Working from a target completion date backward, tasks are defined and sequenced so that their completion releases work
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DCC PLANNING SCHEDULE
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DCC: GAPS & CRITICAL TASKS
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Each of these process gaps will also result in one or more critical tasks . . . . .
DCC ACTIVATION PLANNING
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DCCPARKING & SECURITY COMMITTEE
DEPARTMENT NAME TITLEPoliceandPublicSafety ChouHer ChiefTAPS KarinGroth DirectorPOPD FranTelechea DirectorofConstructionPlanning MaggieSaunders DirectorofSpacePlanningHumanResources MargaretFranklin Employee&LaborRelationsConsultantORED LeslieTeixeira AssistantDirectorORED SonalGadre AnalystIT MariselaAngel MSOFacilitiesManagement MarkLutz BuildingServicesManagerHumanResources CindiZimmerman BenefitsManager
• Parking Locations• Building Hours• Visitor Policy – During/Outside of Business Hours• Safety – Alley between the buildings• Cameras
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DCCART & CULTURE COMMITTEE
This planning committee will recommend a selection of art, prints and/or photographs to be displayed on the public area walls at the DCC. In addition, they will coordinate with individual groups to personalize their neighborhoods.
Participation on this committee will be open to all DCC Occupants thereby providing a mechanism by which all occupants have an opportunity to influence the development of their new workplace.
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SCANNING & DIGITIZATION PROJECT
Campus IT, Campus Records Management and BFSI have started the paper digitization process for the Downtown Campus Center and UCPath.
The first wave of departments to participate in the digitization process are Human Resources, HRPC (formerly APPO and ACT Payroll).
The second round of departments identified for digitization will be Development and Alumni Relations and Procurement Services.
The third round of departments will include the remainder of the Downtown Campus Center departments that have not yet started the digitization process
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DCC COMMUNICATION PLAN
Art & Culture Committee – volunteer committee to recommend artwork for the DCC and personalize the neighborhoods
Update Newsletters – to be distributed every 3-4 weeks until move –in providing DCC occupants with the latest information about their new workplace
New DCC Website – new site map! Working at the DCC Neighborhood Resources Move Information About the DCC
Tours – to begin October 6th, every Friday at 8am. Sign-up ahead of time.
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DOWNTOWN CENTER CAMPUS
• For information about the Downtown Campus Center Activation and Move-In: Maggie [email protected](209) 355-6164
Allison Costa [email protected]
(209) 386-3188
• For more information on the document digitization project:Jose Magaña [email protected]| it.ucmerced.edu | O: (209) 228.4496
Eric Kalmin [email protected]
(209) 285-870820
