University of California Libraries N EXT -G ENERATION T ECHNICAL S ERVICES Martha Hruska, Chair,...
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Transcript of University of California Libraries N EXT -G ENERATION T ECHNICAL S ERVICES Martha Hruska, Chair,...
University of California Libraries
NEXT-GENERATION TECHNICAL SERVICES
Martha Hruska, Chair, NGTS Management TeamEmily Lin, NGTS Communications Manager
LAUC Spring Assembly, UCSC Extension Silicon ValleyMay 10, 2012
Why NGTS?
• Estimated total non-roman backlog: 81,979 (Enterprise Services report, Sept 2010)
• Estimated special collections and archives backlog: 13.5 miles (New Modes for Access report, Sept 2010)
• 2011: 1.8 trillion GB (1.8 ZB) of data created, more than doubling every 2 years (2011 IDC Digital Universe Study)
Why NGTS?
“Success will be measured by... more resources made more discoverable, reduction in redundant work.”
Why NGTS?Getting information they need, when they need it
What is NGTS?
• Collaborative Collection Development
• Collaborative Technical Services
• Collaborative Digital Initiatives
• Financial and Technical Infrastructure for Collaboration
A New Model for Working Together
Some Guiding Concepts
• Transformation is an evolving, phased process, with occasional big leaps. Quick wins early and often are essential.
• Cost savings and cost avoidance are strategic.
• Focus on implementation and action vs. more study.
• Continuous vetting happens throughout the process and at all levels to keep all informed; communication plans are key.
• Draw members from existing ACGs and other groups, and leverage local experts for system-wide benefit.
• Continuously assess, revise, and adjust the NGTS implementation framework.
Project Management Working Group
• 8 members; 1 assigned per POT and overall PM (Joan Starr, CDL)
• Recognition of significant project management needs; NGTS multi-faceted, multi-phased
• Document, share resources and best practices for project management in UC Libraries
Communications Manager
• Develop communication plans to provide timely, consistent messaging
• Identify audience-specific messaging
• Engage, broaden participation; enhance our knowledge about next-generation services
Photo courtesy of Bancroft Library
http://ucngts.tumblr.com
Collaborative Collection Development
POT 7 - Develop a system-wide view of collections and transform collection development practices
TASK CURRENT STATUS
Track shared collection development commitments
Current Inventory of UC Cooperative Collection Development Activities posted on CDC website February, 2012
Recommend strategies for collecting traditional & non-traditional digital collections system-wide & multi-campus
Pilot project(s )for POT 6 Q2 2012
Pilot project(s) for POT1 Q4 2012
Redefine the roles and responsibilities of UC bibliographers
Lightning Team in process Q2 2012
Collaborative Technical Services
POT 2 – Transform Cataloging Practice
TASK CURRENT STATUS
Implement consortial shelf-ready program
Drafted, to be submitted Q2 2012
Define UC Cataloging Record Standards
BSR, collection level record drafts under review Q2 2012
Collaborative Technical Services
POT 5 – Maximize the Effectiveness of Shared Cataloging
TASK CURRENT STATUS
Assess SCP record distribution Completed, report to be reviewed Q2 2012
Evaluate SCP decision-making structure and priorities
In process, Q3 2012
Collaborative Technical Services
POT 6 - Develop system-wide collections services staffing
TASK CURRENT STATUS
Existing shared staffing agreements and projects
Inventoried Q1 2012
Existing and needed tools in support of TS operations
Inventoried Q1 2012
Eliminate current backlogs Backlog inventory Q1 2012Propose pilots Q2 2012
Identify models for shared collection support services with POT 7
Identify pilot projects Q2 2012
Collaborative Digital Initiatives
TASK CURRENT STATUS
Submit DAMS requirements Q2 2012
Investigate DAMS software products: build vs acquire
Q3 2012
POT 1 – Build the system-wide infrastructure to support digitized and born-digital collections
Collaborative Digital Initiatives
TASK CURRENT STATUS
Deploy Archivists’ Toolkit system-wide
Q3 2012
Define minimal collection record specification
Q3 2012
Implement More Product Less Process practices
Q3 2012
POT 3 – Accelerate processing of archival and manuscript collections
Financial and Technical Infrastructure of Collaboration
TASK CURRENT STATUS
Deposit account system Implemented and assessed Q2 2012. Will continue to monitor
Library Financial Data Best Practices
Drafted and under review Q2 2012
SPOT 2 – Develop a stable funding model for system-wide work
Drafted and under review Q2 2012
SPOT 3 – Monitor national developments in ERMS, Databases of Record, ILS
Ongoing
POT 4 – Simplify the recharge process
Questions??
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