UNIVERSITY CATERINGPlacing a Catering Order with University Catering

Catering Order Forms

Dining Catering Checklist – capture information

Food Requisition & Justification Form (Food Req) Outlines payment method Authorizes payment Captures UW-System Policy Lists meal maximums – see form

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How do I begin my catering order?

Print the catering order checklist at What: Name of your meeting/event When: Date(s) of your event Where: Location you want catering delivered

to Is there a reservation # associated with your event?

Who: Number of people expected Your contact Information

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Ordering Information & Process Food & Linen Ordering

All menus are available on our website: http://www.uwstout.edu/dining/catering/menu.cf

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Remember maximums if they apply Consider special dietary needs & Linen needs

Confirmation Will receive by e-mail Final counts to Rod & Signed Form to Carla 3 days prior

Tables for food –outside MSC or Commons Customer is responsible

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Payment Options & Paperwork How Paid -Payment Options

Food Requisition & Justification Form Signed Requisition & Justification form to Carla Greiber in

Accounting Services 3 days BEFORE event Attach a copy of your confirmation to the form, if you have one Must follow state guidelines – attach documentation

   State Guidelines – still apply see UW-System Financial Administration Papers: http://www.wisconsin.edu/fadmin/meetguid/appa.htm

Only need ONE Food Req Form Per Event/Reservation Number Foundation Check

Final Invoice sent after event Other

Personal or Business check, credit card or cash- invoiced after event

**If paying with student funds this should be mentioned at the time of order!

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Day of Event Advice

Double Check Room & Food Tables Review pick up time with staff delivering Emergencies

Late Notice – special diets, counts, etc. Low on food – items missing –quality

question Removal of Items Not allowed

Food & Beverage Condiments & Service Ware

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Who to contact for Catering

Rod McRae, Catering Manager mcraer@uwstout.edu 715-232-3463

Kathleen Brown, Catering Assistant brownk@uwstout.edu 715-232-2467

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