Università Iuav di Venezia Staff Training 18>22 May, 2009 Created by Sudent Mobility Office :

Università Iuav di Venezia

Staff Training18>22 May, 2009

Created by Sudent Mobility Office:Susanna ScarpaAnnalisa VianelloSilvia Zabeo

Index:

• Consequences of the Bologna Process • Outgoing students• Student placement• Incoming students• Welcome services for students• Outgoing teaching staff• Incoming teaching staff• Outgoing administrative staff

IUAV: steps to realize the Bologna Process’principles

PRINCIPLES:

• A system with three main cycles (undergraduate/graduate/doctorate)

• A system of easily readable and comparable degrees

• A common system of credits

• Promote mobility by overcoming obstacles

Bologna Process: 3 main cycles

(undergraduate/graduate/doctorate)

• Iuav offers a number of 3-year undergraduate programmes in architecture, building construction, visual arts, theatre, urban and regional planning, and territorial information systems.

• It offers 2-year graduate programmes in architecture, product design, visual arts, theatre, and city and urban planning.

• Iuav is also expanding its post-graduate international programmes to include Master and PhD.

Which are the levels of degree awarded in your University?

Bologna Process: A system of easily readable and comparable

degrees 1• Introduction of a basic Diploma Supplement

Transcript of studies which all IUAV students are eligible to receive in English language including:

1. Personal information of the student2. Information on the educational qualification awarded3. Information on the level of educational qualification

awarded4. Information on activities, assessments and grades

achieved during the academic career

Bologna Process: A system of easily readable and comparable

degrees 2

5. Information concerning the occupational field connected to the academic title awarded

6. Additional information7. IUAV certification8. General information on the national system of higher

education.

Does your institution award a Diploma Supplement to students? How is the structure of your Diploma

Supplement?

Bologna Process: A common system of credits 1

• The matter of recognition at IUAV: fields of application

1. ECTS credits

2. Learning agreement

3. Transcript of records


• ECTS credits:

• According to ECTS, the workload of a full-time student during one academic year corresponds to a 60 credits measure.

• The student workload of a full-time study programme amounts to around 1500 hours/36 weeks.

• At IUAV one credit stands for around 25 working hours


• Mark scale: from 18 to 30/30;

Has your University adopted ECTS system?

Which is the workload corresponding to one credit? Which is your mark scale?

Which is the weekly/yearly workload in your university?

Bologna Process: A common system of credits 3.1

• Learning agreement – part 1


Has your University a specific learning agreement?

How is the structure of your learning agreement?

Bologna Process: Mobility promotion 1

• IUAV OBJECTIVES:

Updating and innovating the activities of our University

Co-operating with the European University Networks

Enriching the educational service

Shifting from a labour intensive economy to an economy based on knowledge

Attachment: THE NOTIFICATION OF LOWEN (28-29/04/2009) about the achievements to reach the Bologna Process’ goals for the decade 2010-2020

Bologna Process: Mobility promotion 2

• TO ACHIEVE THESE OBJECTIVES MEANS:

Wide mobility of students

Promotion of teaching staff and other administrative staffs mobility

Enlargement of the number of countries to involve in the agreements’ signature process, with a special attention to the countries of East Europe

Nomination of one tutor for each Partner University in order to provide updated, qualified and scientific information

IUAV is improving its policies: EUROPASS MOBILITY CERTIFICATE

Bologna Process:A brief discussion

Does your University already follow the Bologna Process’ principles?

Which are their fields of influence in your institution at present?

Which are your future objectives to implement these principles?

Whic specific actions are planned to achieve these objectives?

Have you already introduced in your University the Europass Mobility certificate?

• European didactic programmes: LLP ERASMUS AND OTHER EXCHANGE

PROGRAMMES: analysis and discussion of the processes – OUTGOING STUDENTS

AGREEMENT STIPULATION

ANNOUNCEMENT OF SELECTION

SELECTED STUDENTS’

LIST

ALLOCATION

OF VACANT DESTINATIONS

MANAGEMENT OF STUDENTS’ CAREERS

DURING THE MOBILITY

PROGRAMME

REPORT FOR EU THROUGH

THE NATIONAL AGENCY

1. Committee’s summoning2. Agreements’ selection3. Drawing up the agreements

• Note: throughout the academic year we receive many applications to draw up the agreements, but their approval take place one month before the official announcement of the selection.

What happens in your University?


1. Compilation of each University’s key sheet

2. Redacting the selection’s announcement

3. Publishing the selection’s announcement

4. Applications’ management with ESSE3 (our database)

5. Erasmus Orientation Day


Every year we ask each Partner University to send us essential information about their deadlines, application forms, further documents required, etc.

Academic Key Sheets (translated in Italian for perspective Erasmus students)

What about your University? How do you manage your students’ applications


1. Drawing up of the list2. Publishing of a temporary list3. Management of the “appeals”4. Publishing of the final list

Which are your University’s selection criteria? (at IUAV: average mark + language test

evaluation) How do you manage the selection’s process?

SELECTED STUDENTS’ LIST

1. Advertising the convocation of the eligible students2. Allocation of the vacant destinations

How do you organize the allocation of vacancies?

Erasmus Mobilility Annual Report 2006-2007:IUAV is the 7th University in Italy among 147 Universities in the field of International Mobility (3,20 % of participating students)

ALLOCATION OF

VACANT DESTINATIONS

Annual report Erasmus mobility 2006-2007

• Report about outgoing students (related to the number of enrolled students)

• Among 147 Institutes (Universities and Academies):

POSITION UNIVERSITY N. ENROLLED N. OUTGOING % OUTGOING

1 Siena 489 33 10,75%

2 Bocconi 12.656 347 4,13%

3 LUISS 5.835 163 3,91%

4 Perugia 2.002 56 3,63%

5 Bolzano 2.386 59 3.58%

6 IULM 5.135 122 3,45%

7 IUAV 5.968 136 3,20%

Erasmus mobility: IUAV datas

a.y.Erasmusoutgoing

visiting outgoing

Erasmusplacement

Erasmus incoming

Visiting incoming

IUAVTeaching

staff staff training

2004/05 98 4 105 10 4

2005/06 109 2 87 16 5

2006/07 136 5 100 11 8

2007/08 130 25 5 93 14 7 2

2008/09 129 20 89 7 10 4

1. Communication of the nominated students to foreign Universities (by e-mail or fax)

2. Application forms to Foreign Partners

3. Drawing up the Erasmus Contracts for students and providing them with the Erasmus Student status

MANAGEMENT OF STUDENTS’ CAREERS DURING THE MOBILITY

PROGRAMME

4. Management of financial resources; supplying of grants

5. Management of EU further benefits (eg.: EILC intensive language courses applications)

6. Receiving certificates of attendance and questionnaires for the National Agency


PROGRAMME

Application forms on line

Requests of changing the bilateral agreement after the selection of the outgoing students. Which are your rules?


PROGRAMME

Our deadline to redact the final balance: 30th October.

It is difficult to respect the deadline because of the late arrival of the foreign certificates.

How is the situation in your University?

REPORT FOR EU THROUGH THE NATIONAL AGENCY

Student Placement Activities - 1• Specific measures for student placement:

1. IUAV offers a large network of partnerships with the professional world (nearly 100 agreements all over the world):

1. PROFESSIONAL OFFICES2. PRIVATE DESIGN SOCIETIES3. TECHNICAL OFFICES OF P.A.

2. IUAV provides its students and fresh-graduates with the possibility to enlarge the network of partnerships finding on their own new organizations that work in their fields of interest

Student Placement Activities - 2• Careful selection of the partners:

1. Proposals are evaluated by the Scientific Responsible of each study cycle

2. IUAV scientific and administrative bodies’ approval3. Proposals are formalized by IUAV administrative

offices

How is the process of selection of placement partners in your University?

Do you confer students the possibility to find new partners?

Student Placement Activities - 3• Monitoring and evaluation of the placement period:

– To guarantee quality and coherence of the experience, IUAV professors:

1. supervise tutorial activities2. establish work-programmes3. organize agreements4. monitor placement activities5. evaluate final results

Who is the figure who evaluates and monitors the placement activities in your University?

Student Placement Activities - 4

• Recognition of the experience in the student’s curriculum:

• Recognition of a specific amount of ECTS credits (related to the training programme and study cycle)

Which are your parameters for the recognition?

Student Placement Activities - 4

DIDACTIC TUTOR’S TASKS

PLACEMENT TUTOR’STASKS

1. definition, monitoring and verification of the learning agreement (both for outgoing and incoming students)

2. Validation of exams (only for outgoing students)

1. definition, monitoring and verification of the training agreement (only for outgoing students)

2. Validation of activities (only for outgoing students)

• European didactic programmes: LLP ERASMUS AND OTHER EXCHANGE

PROGRAMMES: analysis and discussion of the processes – INCOMING STUDENTS



WELCOME

SERVICE

ENROLLMENT AND

CAREER

1. Committee’s summoning2. Agreements’ selection3. Drawing up the agreements


1. Setting Esse 3 ( our data base) application

2. Uploading the announcement of selection and destinations’ key datas

3. Applications’ management: on-line applications

4. Confirmations


• IUAV Student Mobility Offer offers international students a first welcome service, providing them with any information about the University and useful services.

• IUAV SERVICES FOR INTERNATIONAL STUDENTS:

Welcome day (once a year)2 IUAV Tutors: 1 senior student and 1 professor

(didactic tutor/placement tutor)Matriculation process and student secretary

WELCOME SERVICE 1

• REGIONAL SERVICES FOR INTERNATIONAL STUDENTS (ESU-1):

Accomodation service (more than 40 accomodation places for international students + temporary accomodation)

Canteen service (3 canteens – 4,50€ per complete meal)

Psychological assistance

WELCOME SERVICE 2

• REGIONAL SERVICES FOR INTERNATIONAL STUDENTS (ESU-2):

Cultural events for students’ spare time: fairs, theatre, cinema, seminars, language courses, tandem students, guided tours, theatre courses, artistic competitions

Associations (also for international students): a. CIAC – study-journeys b. SHYLOCK – theatre center c. ADAC – languages and computer d. AEGEE – international mobility

WELCOME SERVICE 2

• IUAV Student Mobility Office also provides information with ECTS about:

Transport in Venice Italian language courses (agreement with

CLA – Academic Linguistic Centre) Study permits/stay permits Taxpayer code Healt care

WELCOME SERVICE 3

Computing facilitiesLibraryBank accountCosts of livingAccomodationStudent facilities (discount cards…)

WELCOME SERVICE 3

Which are the services for foreign students directly managed by your University?

Are services available to all students or only to a part of them?

Which are the main difficulties international students have to face in your University? (facilities, cultural differences, language problems, financing efforts…)

Does didactic exchange represent enrichment, delay in studies, more job opportunities, …?

WELCOME SERVICE 3

• The Student Mobility Office manages the processes of enrolment, learning agreements’ modifications, Erasmus period extensions, Erasmus career’s closing.

• The Faculties’ Didactic Secretaries manage the processes of evaluation and recording of final marks.

ENROLMENT AND CAREER

• European didactic programmes: OUTGOING TEACHING STAFF

MANAGEMENT

OF APPLICATIONS

CONTRACTS

MANAGEMENT OF EU FUNDS

• Applicants’ selection:

CRITERIA: priority to Academic Tutors; then: other Professors

Which are your parameters to choose outgoing teaching staff?

MANAGEMENT OF

APPLICATIONS

• Contracts’ redaction

CONTRACTS

• Critical aspect: grant awards

Does your University provide grants to outgoing teaching staff?

Which funds for outgoing teaching staff?

MANAGEMENT

OF EU FUNDS

• European didactic programmes: INCOMING TEACHING STAFF

Student Mobility Office:Redaction of a report

about the incoming teaching staff’s presence

which our National Agency will send to EU

MANAGEMENT OF

APPLICATIONS

• European didactic programmes: OUTGOING ADMINISTRATIVE STAFF

SELECTION

CONTRACTS

GRANTS

CLOSING BALANCE

WORKPLAN

• Applicants’ selection:

The choice is made by a IUAV’s ad-hoc Committee composed by: - STAFF DIRECTOR- VICE-RECTOR FOR INTERNATIONAL EXCHANGES- DIRECTOR OF THE DIDACTIC SERVICES

Which are your parameters to choose outgoing administrative staff?

SELECTION

• Contracts’ redaction

CONTRACTS

• Workplan redaction

• Since our National Agency requires that workplan sheets are redacted before the contracts, usually we ask other institutions to send them by fax.

Problem: how to get original signatures?

WORKPLAN

• Redacton of the closing balance for the National Agency

CLOSING BALANCE

Università Iuav di Venezia

Thanks for your attention…

Have a nice day!

Università Iuav di Venezia Staff Training 18>22 May, 2009 Created by Sudent Mobility Office :

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