UNIVERSIDAD TÉCNICA DEL NORTE

FACULTAD DE INGENIERÍA EN CIENCIAS APLICADAS

CARRERA DE INGENIERÍA EN SISTEMAS COMPUTACIONALES

TRABAJO DE GRADO PREVIO A LA OBTENCIÓN DEL TÍTULO

DE INGENIERO EN SISTEMAS COMPUTACIONALES

ARTÍCULO CIENTÍFICO (INGLÉS)

TEMA:

AUTOMATIZACIÓN DE LOS PROCESOS ACADÉMICOS DE LAS

CARRERAS DE LA FACULTAD DE INGENIERÍA EN CIENCIAS

APLICADAS.

AUTOR:

ANDRÉS FERNANDO CÁRDENAS PEPINÓS

DIRECTOR:

Ing. MAURICIO REA

Ibarra – Ecuador

2014

FICA, VOL. 1, NO. 1, JULIO 2014 1

Automating Processes Academic Careers in

Engineering Faculty of Applied Science.

Author -Andrés Fernando CÁRDENAS PEPINÓS

Universidad Técnica del Norte, Av. 17 de Julio, Ibarra, Imbabura

afcardenasp@utn.edu.ec

Abstract. The “Técnica del Norte”

University is an institution of higher education,

public and accredited, its mission is to train

excellent professionals, that’s why they work to

improve the quality of the education everyday and

all process carried out inside it. “The Direction of

the Technological Development and Informatics’

of the “UTN” is to improve the academic process

being more efficient. It has developed some

modules connecting to the main central system

existent to improve the attention of all the users of

the university.

Keywords

Processes, Efficient.

1. Intro

Currently the H. Academic Council has the

challenge to overcome many of the limitations that

have arisen during the development of their

activities, so many of the processes have not been

able to execute in the best way. Several examples

can be cited; The semiannual monitoring process

planning, schedule management, control

classrooms, laboratories and web-enrollment

processes that must be optimized in order to better

and expedite all the above processes.

Currently the UTN has an Academic System

and ERP systems that are integrated several forming

the Integrated UTN.

In a second step of this process automation of

academic processes systematization of the School of

Engineering in Computer Systems.

Something to consider is that being a career

directly related to the use and implementation of

information technologies and communication, there

are still processes or procedures that are recorded on

paper or on a very basic spreadsheet or a text file.

Everything said has caused long lost and there

is a lack of organization in many processes

involving the Academic Council H. causing the

largest student is injured.

This project aims to improve the management

of the Academic Committee giving them tools that

allow them to access the information required for

monitoring processes semester schedules,

timetables Management Control Classrooms,

Laboratories and registration via the web.

With all the above beneficiaries will be teachers

and students as they will have more information

regarding these processes.

It is also important to note that these processes

contribute to systematize a quick verification of

compliance with some benchmarks.

For the development and implementation of

modules for Integrated System UTN Oracle tools

will be used as the institution has the right software,

these tools are:

HTML

CSS

Open standards.

JavaScript

Apex

Apex Listener.

Oracle Database 11g.

2 ANDRÉS F CÁRDENAS

• Oracle Forms

2. Materials and Methods

The method used for the development of this

project was using processes and procedures

which are detailed below:

Processes: A process is the set of activities or

tasks, mutually interrelated elements that

supports input during development either at the

beginning or along the same, which administer,

regulate or self-regulate under management

models for individual elements output or

expected results.

Procedures: Procedures can be defined as the

homogeneous modules that are able to specify

and elaborate process, which form an ordered set

of activities or transactions determined

sequentially and are directly related to those

responsible for the implementation, as a

fundamental part of the procedures is that

policies must comply with established rules,

procedure duration and flow of documents

continue to develop correctly.

A very important feature of the procedure is

to be documented throughout the development of

these step by step to control execution.

The primary objective of the procedures is to

identify and point to what, for what, whom,

where?, How?, And when each of the activities

comprising the procedures of the various

processes and procedures in the UTN regarding

the academic process.

This system will focus on the following

modules:

Semester schedules

Visual and statistical results obtained from

results of previous semesters to know the

approximate number of students would be able to

enroll in the various subjects of the next

academic year, in order to help planning

semesters as the estimated number parallel to be

opened by subject.

Schedule Development and Management

Add controls that allow not only record the

times but also times to help make quick and smart

form in order to obtain a schedule without

crossing hours taking into account parameters

such as working day of each race and teacher

availability.

Assigning Physical Spaces

Order to assign the classrooms and

laboratories depending on capacity, physical and

technological infrastructure that requires each

subject while performing a dynamic allocation so

there is no crossover of subjects in the same

physical space.

Web Registration

Allow students to make a pre-registration

taking into account the rules of study credits.

• Web access.

• Identify the student by the number of

document.

• Get a list of subjects that the student does

not endorse and is even able to enroll.

• Make the selection of the materials by the

priorities as:

Registration number and level of

matter.

Obtain a valid document

To develop the software was used

RUP. Rational Unified Process is a

methodology used in software engineering to

standardize the process of project development.

"RUP iterative development promotes and

organizes the development of software and

systems in four phases, each consisting of one or

more executable iterations of the software at this

stage of development."

FICA, VOL. 1, NO. 1, JULIO 2014 3

Source: IBM

Figure 1 Description of Phases RUP

In the Inception phase will take place:

Software Development Plan: The document

in which a general approach to the whole project

is provided.

Vision Document: This document describes

the main features that the project will be

described.

Requirements: A System Requirements

document will be submitted by the user, detailing

the features it will have.

In the Elaboration phase will take place:

Use Case Model Business: Here you define

which functions are allocated to each system user

role. A diagram of use case specifications and use

cases will be shown.

Document architecture: the most important

architecture diagrams that composed this system,

as the architecture of the tool, the integration of

the modules is displayed, the database diagrams

and activity diagrams of the processes with the

procedures manual respective.

Design: prototypes of Web pages with their

features and functionality will be modeled.

In the Construction phase implementation of

the structural basis of applications such as

database schema and web pages with their

validations are performed.

In the transition phase the system is tested

with real data and train users in their management

of applications, and will be formally transferred

to the documentation of the project, indicating

the findings and recommendations.

Certain standards organizations like IMS

suggested for such tools should be used.

Flexible: The systems are constantly

changing and being updated so it is necessary to

make a system compatible with new technologies

and modular, so adding or removing components.

Accessibility: The system must be available,

at anytime and anywhere (obviously having

internet access), to use the available resources.

Security: As with any system, you must have

access permissions methods and authentication

then discuss about the tools to use.

2.1 Tools

Application Server to be used in this project

is the Oracle Weblogic 11g EXPRESS

APLICATTION development tool Oracle

(Apex) in version 4.2.3. This tool is fully

compatible with the Oracle database so it will be

easy connections to it.

Apex is a tool for web applications very

easily and quickly, which benefits the

development of the applications and makes the

time to optimize as long as the PL / SQL code

are well designed. This tool is connected directly

to the database, since it is a component that is

installed in the Oracle database.

Making a web application in Apex has

benefits as the usual dynamic action forms that

avoid having to manually develop mechanisms

using javascript or AJAX code itself. You can

include plug-ins that help place grouped

dropdown lists, text fields with mask effects in

and out of windows, or other elements.

Applications are made in Apex, you can

export and import the database into SQL script

type, which facilitates portability and draw

backs. Then APEX architecture shown.

Apex has the ability to integrate with SQL

language, PL / SQL, along with HTML so

facilitating the integration of the database with

web applications.

To access an application that Apex is needed

on the server is installed and configured

correctly so APEX_LISTENER access the

application from a web browser.

4 ANDRÉS F CÁRDENAS

Fuente: Oracle

Ilustración 2 Arquitectura Oracle Application Express Listener

3. Results

By applying a development methodology, in

this case the RUP, allows an orderly work and

especially as a result obtain quality software.

As all web applications and be published on the

Internet, allowing all users to access the various

modules 24 hours a day, 365 days a year from any

browser, without installing or configuring specific

components.

To access the system you only need a computer

with internet access and an updated browser,

revenue is not difficult installing more components.

Described below are some benefits to that

obtained with the system implementation:

Table Project Impacts and Benefits

Source: Own

IMPACTO BENEFICIOS

Economic Process improvement, time savings

and utilization of human talent.

Savings in maintenance and reuse

of hardware and software

Social Increase the prestige of the

Technical University of the North.

Technological Expansion and improvement of the

quality of software UTN

Environmental Reduction of impressions and use of paper.

FICA, VOL. 1, NO. 1, JULIO 2014 5

3.1 Modelo Conceptual

Planificaciones Semestrales

6 ANDRÉS F CÁRDENAS

GENERACIÓN DE HORARIOS

FICA, VOL. 1, NO. 1, JULIO 2014 7

ASIGNACIÓN DE ESTRUCTURAS FÍSICAS

8 ANDRÉS F CÁRDENAS

MATRICULACIÓN VÍA WEB

FICA, VOL. 1, NO. 1, JULIO 2014 9

4. Conclusion

The application is deployed with Oracle and

related tools; in which modules of the Technical

University of Northern integrated system are

implemented.

The user training has been performed with

good results, as it has implemented an easy to use

graphical interface.

5. Gratitud

I thank the staff of the Directorate of

Technological Development and Computer UTN,

my teachers throughout my student life knew

impart their knowledge.

6. Recommendations

Use development methodology because with

this you can make an organized development and

above all get quality software. When applying

each of the modules to avoid changing information

which interacts with each of the modules.

It is recommended that the Department of

Informatics and Telecommunications making

proper training to new users using each of the

modules.

When simultaneous access modules, is

necessary to analyze the current infrastructure and

if necessary increase the capabilities of these.

Having a program guide, where the

parameters and nomenclature to be used in the

development of applications.

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Sobre los Autores...

Author – Andrés F CÁRDENAS Estudiante de

la Carrera de Ingeniería en Sistemas

Computacionales de la Universidad Técnica del

Norte de la Ciudad de Ibarra Ecuador.