Unit 9 and 10-Financial Accounting-Transactions

7/30/2019 Unit 9 and 10-Financial Accounting-Transactions

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inancial Accounting (FI)- Transactions -

Unit 9

MELJUN

CORTES


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January 2008 SAP AG - University 2

Business Process Integration

FI

Transactions


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Transaction Data

Includes internal and externalexchanges that describe businessactivities

Unlike master data, aggregatetransactional data is dynamic eachtransaction is unique


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R/3

FIFinancial

Accounting

COControlling

PSProject

SystemWFWorkflow

ISIndustry

Solutions

MMMaterials

Mgmt.

HRHuman

Resources

SDSales and

Distribution

PPProduction

Planning

QMQuality

Mgmt.PMPlant Maintenance

SMServiceMgmt.

Client / Server

Integrated Business

Solution

ECEnterpriseControlling

AMFixed Assets

Mgmt.

Financial Accounting (FI)


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Unit 9 Overview

Document Principles

Document Types

Posting Keys


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Document Principles

Each completed accountingtransaction writes data to thedatabase and creates a unique

electronic document

Each document contains informationsuch as:

Responsible person

Date and time of the transaction

Commercial content including company


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Document Principles

(continued) An accounting document capturesthe entire transaction in a mannerthat facilitates recall for reporting

purposes

It remains as a complete unit in thesystem until archived

Once created, a document can notbe deleted from the database


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Document Principles

(continued) The SAP R/3 document principleprovides a solid framework for astrong internal control system

Audit trails allow an accountant tobegin with an account balance on afinancial statement and tracethrough the accounting records tothe transactions that support theaccount balance or to trace

individual transactions to the


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Document Principles

(continued) Each posted accounting documenthas a header


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Document Principles (continued)

Each posted accounting documenthas at least two lines (e.g., debit andcredit)


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Document Types

A way to categorize differenttransactions

Many different document types aresupplied in the system

Document types are associated withnumber ranges

All documents of the same documenttype are stored in the system bydocument number

Determine the t e of account that


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Document Types

(continued) SA General ledger accountdocuments

DR Customer invoices DG Customer credit memos

DZ Customer payments

KR Vendor invoices

KG Vendor credit memos

KZ Vendor payments


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Posting Keys

Determine whether the item to beposted is a debit or a credit

Determine the type of account thatcan be posted


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The posting key (PK) has

a control function that

pertains to the document

line items.

It determines thefollowing:

Account type for

posting the line item

Debit or credit posting

of line items

Field status for

additional information

Posting Keys (continued)


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Assets

70 75

General Ledger

40 50

Material

89 99

Customers

0 1

Vendors

2 3

Common

Posting

Keys

Posting Keys (continued)


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Financial Accounting (FI)

- Transactions -

Unit 10


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Unit 10 Overview

Monthly Rent Cycle

Invoice Receipt

Invoice Entry Accounts Payable Settlement


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RentalAgreement

Accounts

Payable

InvoiceReceipt

Monthly Rent Cycle


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Invoice Receipt

InvoiceReceipt

InvoiceVerification


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Vendor

Information

Invoice Entry


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Accounts Payable

Settlement Select payment method and bank Select items for payment

Calculate the payment amount,taking account of cash discountperiods

Post the payment document Print payment medium

Unit 9 and 10-Financial Accounting-Transactions

Documents

Transcript of Unit 9 and 10-Financial Accounting-Transactions