Unit 2Presentation software

1.Introduction

Presentation is the process of presenting a tipic to an audience

use a presentation show to illustrate the presentation content

PowerPoint is the software the majority are familiar with using.

Who uses presentation software.

Sales people often have to give presentation to customers, clients or managers.

they need to be able to present facts and figures perhaps to let managers to show customers their latest product.

Most medium to large sized companies have a human resource department

They are involved in training new employees or providing training schemes for existing employees

Presentation software is regularly used a training tool.

Bankers and governors use presentaion.

How are presentations used

A presentation can be set up to run continuously a on a screen. Passers by can stop and watch for a short while.

The presentation usually loops automatically back to the beginning once it has finished.

This can be used when you want to give people information. For example, the post office use this method to inform people about their products whilst queuing.

Slides from a presentation can be printed onto acetates and used with an overhead projector

This method is becoming less common now as most businesses and school use projectors linked to a computer.

How are presentations used

The slide show can be printed out in hand out form. This puts between 2-6 slides onto one page. Handouts are often given to the audience so that they can make their own notes whilst the speaker is talking and to give them something to take away after the presentation.

Features of presentation software

The software is incredibly easy to use because it use user friendly.

The software comes with a large range of ready prepared template. The text simply needs to be typed onto the page.

Online templates. There are a large selection of different layouts available. A master slide is available so that you can set up things which

you wish to appear on every page such as a footer or a page number or a title.

You can choose text styles to apply throughout your presentations on the master slide

The software comes with many different animations effects which can be used to add emphasis to presentation

It also has a large selection of slide transition effects that can be used when changing from one slide to the next.

Using multimedia in presentation

Text.Sticking to text allows the speaker to keep the audiences’

attention on them rather than distracting the audience with what is happening on the screen.

The bullet points act as a prompt for what they need to talk about and enable the audience to keep track what is being covered

Images.As they say, a picture is worth a thousand words.Images can add visual impact to a presentaion. They can

also help to illustrate the point that you are trying to make

They help to breake up a lot of

Using multimedia in presentation

Video Video can be a powerful tool in presentations. It can be used to

attract the audiences attention to show them something that could not easily be described just using words

You can use exiting footage from company archives video tapes libraries or a personal collection or you can film your own if you choose to use existing footage, keep in mind that copyright issues may apply.

Sound Sound can be incorporated into a presentation in many different

ways You can have quiet music playing in the background throughout

the presentation. Appropriate music or sounds can be played at a key in the presentation such as the sound of a cow mooing whilst you are using

Animation and transitions

Animation effectsIt can be used to delay the appearance of

bullet points on the screen. This can help to keep the audience focused on what is being talked about at that moment rather than letting them read ahead and not listen properly. They can also be used to add effects

Animation and transition

Slide transition Slide transition can be set up to govern how

you move from slide to anotherYou can set your presentations to be timed so

that it moves automatically so you don’t click.The rule less is more applies and it is wise to

just one effect throughout the presentation

Action buttons or hyperlinks can also be used on slides to help you navigate through the presentation

Hyperlinks can also be used to help you access a relevant website or play a video

Advantages of presentation software

It is incredibly easy to learn how to use because it is supplied with a large library of background template and custom layouts.

Multimedia can easily be added to the presentation Presentation are easy to edit Presentations can be easily output to different

formats e.g interactive whiteboard, acetate slide handouts.

Excellent for summarizing facts Great for showing graphs/charts/diagrams to an

audience Can create a set of handouts

Disadvantages of presentation software

Difficult to take down notes while listeningAudiences are often happy to sit placidly and

not interact with the presenter.Not good for presenting certain kinds of

information such as complex math's equations

Presenters often just read from the presentation which is boring to the audience

Things to do on the web

View WebPages Use search engines Send and receive email Use online shopping (e-commerce) Online banking with betting (e-commerce). Customer service Software download and distribution. Access and discuss information via mailing list, bulletin boards

and news groups. Chat on line Video conferencing On line radio Set up your website or blog

Social networking areas

Social networking

Facebook is one of the many social networking sites they have to day

Social networking areas

Social networking is a recent invention that has the Internet still at the edge of its seat due to its popularity with people. This is mostly because it really is for the people. Bringing every kind of social group together in one place and letting them interact is really a big thing indeed. Everything about it lies on the advantages and disadvantages of social networking, and what it can do for you.

Advantages

Definitely, it's cheaper to use online social networking for both personal and business use because most of it is usually free. While personal use is rather simple for anyone, the business functions are underestimated by many. In a social networking site, you can scout out potential customers and target markets with just a few clicks and keystrokes, adding a boost to your usual advertisements and promotional strategies. It lets you learn about their likes and dislikes, which is tremendous. If you want to fine tune your business, then this is the way to go, whether on a budget or not

Disadvantages

If this is not your kind of thing, that it would just be a waste of time for you. The key to social networking is that it is supposed to be fun, whether you are just doing it for kicks or clicking around for business purposes. That should be reasonable enough for anyone, but there are those people who don't see the point. For them, it can be a disadvantage.

On line shopping (ebay)

advantages

advantages -safe and easy to use -you can buy just about everything for relatively cheap prices -you can add photos of the things you are buying so you know the quality of the item -descriptions of the items are generally good and describe the faults, if any -choice of payments including secure online methods -can give feedback on the item purchased

disadvantages

disadvantages -if an offer sounds too good to be true then it probably is -some shady people -beware of people who exaggerate their descriptions. New should mean new and good condition should mean not many scratches and no broken bits.

viruses

A virus is software that is designed to be secretly loaded onto a computer without the users knowledge for malicious intent.

Viruses have many forms and can do many things such a type the same character no matter which key is pressed on the keyboard, and delete all the data on a hard disk. Many internet users have had their computer crash from viruses.

spam

Spam is unsolicited email and is the email equivalent of junk mail. It is an inappropriate attempt to use an email address, mailing list, newsgroup or other networked communications facility as a means of broadcasting the same email message to a large number of people who didn’t ask for it and probably don’t want it.

Phishing

Phishing is an attempt to find out personal information, usually social security numbers, credit card numbers, or usernames and passwords for online banks.

These are often used for identity theft and fraud.

Access to inappropriate information

Parental control or filter software can be used to monitor individuals.