UNFPA 2014 GREENHOUSE GAS (GHG) INVENTORY …

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UNFPA 2014 GREENHOUSE GAS (GHG) INVENTORY MANAGEMENT PLAN This document is produced thanks to the collective input of UNFPA personnel, especially of green focal points for GHG reporting. Document’s author: Alessia Goncharova, UNFPA Environmental Sustainability Team. Version 1, copyright © 2015

Transcript of UNFPA 2014 GREENHOUSE GAS (GHG) INVENTORY …

UNFPA 2014 GREENHOUSE

GAS (GHG) INVENTORY

MANAGEMENT PLAN

This document is produced thanks to the collective input of UNFPA personnel, especially of green focal points for GHG

reporting. Document’s author: Alessia Goncharova, UNFPA Environmental Sustainability Team.

Version 1, copyright © 2015

Contents

1 Introduction ......................................................................................................................................... 1

2 IMP 2014 .............................................................................................................................................. 2

Version information .................................................................................................................... 2

Contact information .................................................................................................................... 2

Boundary conditions ................................................................................................................... 3

Emissions quantification ............................................................................................................. 9

Data management ..................................................................................................................... 10

Base year ................................................................................................................................... 12

Management tools ..................................................................................................................... 13

Auditing and verification .......................................................................................................... 14

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1 Introduction

This Greenhouse Gas Emissions Inventory Management Plan (IMP) provides a detailed foundation for

the UNFPA comprehensive effort to measure and manage greenhouse gas emissions from its internal

global operations. This document provides organization-wide information, including corporate overview

and goals, boundary conditions of the inventory, emissions quantification methods, data management

methods, base year, list of management tools, and verification processes.

The IMP sets forth the current vision of UNFPA’s commitment to inventory and manage greenhouse gas

(GHG) emissions for its internal global operations and contains the UNFPA’s greenhouse gas inventory

methodology.

The UN GHG Inventory follows a common minimum boundary and GHG accounting principles mostly

prescribed by the World Resources Institute (WRI) and the World Business Council for Sustainable

Development’s (WBCSD) Greenhouse Gas Protocol Initiative (GHG Protocol), but at the same time

allows participating UN entities flexibility within these limits.

2 IMP 2014

2.1 Version information

Item Description

A Reporting Period 2014

B Version Number of IMP v1

C Corresponding inventory version number v1

D Date IMP Completed 10/07/2015

2.2 Contact information

Item Description

1 Inventory Contact: Oliver Buehler

2 Inventory Contact Information: [email protected]

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2.3 Boundary conditions

2.3.1 Organizational Boundary:

UN entities differ in their structures and operations. According to the guidelines of the GHG Protocol

for corporate GHG Inventory reporting, a company’s organizational boundaries can either be defined by the

amount of equity a company has in an operation (Equity Approach) or based on a company’s operational

control over a location or facility (Control Approach). The GHG Protocol also requires that a company

select the type of organizational boundary according to which method most accurately reflects the day-to-day

practices of the business.

Control can be defined in either financial or operational terms.

• Financial Control: An entity has financial control over the operation if the former has the

ability to direct the financial and operating policies of the latter with a view to gaining

economic benefits from its activities.

• Operational Control: An entity has operational control over an operation if the former or one

of its subsidiaries has the full authority to introduce and implement its operating policies at the

operation.

The UNFPA applies the principle of operational control to define the boundaries of its GHG inventory.

Consistent with this approach the UNFPA accounts for GHG emissions from its locations for which it has

direct control over operations, and where it can influence decisions that impact GHG emissions. This includes

all owned and leased facilities/vehicles operated by UNFPA.UNFPA adheres to the UN wide boundary for

emission reporting.

2.3.2 List of GHG’s Being Accounted for under the UN GHG Inventory:

See UN-wide IMP

2.3.3 List of Organization-Wide Facilities Included in this Inventory:

The list of facilities falling within the reporting boundary has been obtained from UNFPAs Country Office

Real Estate Management System (COREM) as well as the UNFPA’s Global Directory of personnel. Focal

points provide the number of personnel. The number of personnel reported is the number taken from HR

records at the moment of reporting. The UNFPA acknowledges other factors that may lead to significant

fluctuation in personnel number, such as an office open or close.

Office Depart

type Region Office size

Office Space (m2)

Number of Staff

Afghanistan CO ASIA Very Large 2344 72

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Office Depart

type Region Office size

Office Space (m2)

Number of Staff

Albania CO EECA Small 169 7

Algeria CO ARAB STATES Small 65 7

Angola CO ESAR Medium 637.38 18

Arab States Regional Office RO ARAB STATES Large 970 40

Argentina CO LAC 4

Armenia CO EECA Small 114.86 6

Azerbaijan CO EECA Small 99 7

Bangladesh CO ASIA Large 620 45

Barbados CO LAC 2

Belarus CO EECA Small 244.04 9

Belize CO LAC Very Small 73.392791 4

Benin CO WCA Medium 400 31

Bhutan CO ASIA Small 62.9 6

Bolivia CO LAC Medium 635 31

Bosnia & Herzegovina CO EECA Small 135.71 14

Botswana CO ESAR Small 421.5 15

Brazil CO LAC Medium 351.26 19

Burkina Faso CO WCA Medium 931 34

Burundi CO ESAR Medium 532 22

Cambodia CO ASIA Medium 560 25

Cameroon CO WCA Medium 668.61 21

Cape Verde CO WCA 12

Central African Republic CO WCA Large 2500 44

Chad CO WCA Medium 1000 39

Chile CO LAC 1

China CO ASIA Medium 704 26

Colombia CO LAC Large 493.98 44

Comoros CO ESAR Small 333.28 9

Congo CO WCA Medium 1393.534002 23

Copenhagen-Nordic HQL DCS Very Small 510 88

Costa Rica CO LAC Small 104 9

Cote D'Ivoire CO WCA Large 1480 53

Croatia CO EECA

Cuba CO LAC Small 85.06 8

Dem Rep Congo CO ESAR Large 3600 40

Dem Rep Korea CO ASIA Small 440 9

Djibouti CO ARAB STATES Small 395.4 9

Dominican Republic CO LAC 15

Ecuador CO LAC Small 313 15

EECA Regional Office RO EECA Medium 1000 27

Egypt CO ARAB STATES Medium 645 25

El Salvador CO LAC Medium 400 21

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Office Depart

type Region Office size

Office Space (m2)

Number of Staff

Equatorial Guinea CO WCA 8

Eritrea CO ESAR Small 262.4 10

Ethiopia CO ESAR Large 1210.74 50

Executive Office HQ UNFPA Very Large 9874.024526 450

Gabon CO WCA Small 213.5 9

Gambia CO WCA Small 220.16 12

Georgia CO EECA Small 72 9

Ghana CO WCA Medium 750 31

Guatemala CO LAC Medium 555.75 23

Guinea CO WCA Medium 337.33 24

Guinea-Bissau CO WCA Small 250 15

Guyana CO LAC 4

Haiti CO LAC Medium 400 37

Honduras CO LAC Medium 604.05 25

India CO ASIA Large 1465.811966 55

Indonesia CO ASIA Large 555 52

Iran CO ASIA Medium 314 16

Iraq CO ARAB STATES Large 410 41

Jamaica-SRO SRO LAC Medium 680.509104 25

Jordan CO ARAB STATES Medium 200 18

Kazakhstan CO EECA Small 121.41 7

Kazakhstan-SRO SRO EECA Small 226.88 11

Kenya CO ESAR Medium 369 29

Kosovo CO EECA Small 93 9

Kyrgyzstan CO EECA Medium 251.86 17

Lao CO ASIA Medium 725 26

Latin America/Caribbean

Regional Office RO LAC Large 1028 40

Latvia CO EECA

Lebanon CO ARAB STATES Small 288.5 15

Lesotho CO ESAR Medium 231 17

Liberia CO WCA 51

Libya CO ARAB STATES 4

Macedonia CO EECA Very Small 57 4

Madagascar CO ESAR Medium 712 30

Malawi CO ESAR Large 805 40

Malaysia CO ASIA Very Small 57.878112 3

Maldives CO ASIA Small 127.926421 7

Mali CO WCA Medium 1200 28

Mauritania CO WCA Medium 405 29

Mexico CO LAC Medium 932 23

Moldova Republic CO EECA Small 115 6

Mongolia CO ASIA Medium 365.58 25

Morocco CO ARAB STATES Small 315 14

Mozambique CO ESAR Medium 402 34

Myanmar CO ASIA Large 519.114641 47

Namibia CO ESAR Medium 320 19

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Office Depart

type Region Office size

Office Space (m2)

Number of Staff

Nepal CO ASIA Very Large 2241 74

Nicaragua CO LAC Medium 600 23

Niger CO WCA Medium 301 34

Nigeria CO WCA Very Large 1744.27 71

Office in Brussels HQL DCS Small 288 6

Office in Geneva HQL DGM Small 400 10

Office in Tokyo HQL DCS Small 67 12

Oman CO ARAB STATES Small 659 11

Pacific-SRO SRO ASIA Medium 880 24

Pakistan CO ASIA Large 686 42

Palestine CO ARAB STATES Medium 432 22

Panama CO LAC Small 167.27 7

Papua New Guinea CO ASIA Small 20 12

Paraguay CO LAC Small 285.65 10

Peru CO LAC Medium 1391.97 17

Philippines CO ASIA Large 1095.12 50

Regional Office/ESA Region RO ESAR Large 1088.91 45

Regional Office/WCA Region RO WCA Large 768.1 44

Republic of Yemen CO ARAB STATES Medium 615 30

Rwanda CO ESAR Medium 685 25

Sao Tome & Principe CO WCA Very Small 125 5

Senegal CO WCA Medium 811 26

Serbia CO EECA Very Small 92.46 3

Sierra Leone CO WCA Large 2356 62

Somalia CO ARAB STATES Medium 235 35

South Africa CO ESAR Medium 460 23

South Sudan CO ESAR Large 643.2 45

Sri Lanka CO ASIA Medium 277.27 29

Sudan CO ARAB STATES Large 850 70

Suriname CO LAC Very Small 43 4

Swaziland CO ESAR Medium 373 18

Syrian Arab Republic CO ARAB STATES 40

Tajikistan CO EECA Medium 228 17

Tanzania CO ESAR Medium 2000 36

Thailand CO ASIA Medium 350.63 18

Timor Leste CO ASIA Medium 311 18

Togo CO WCA Medium 1200 29

Trinidad CO LAC 2

Tunisia CO ARAB STATES Small 250 9

Turkey CO EECA Medium 337.13 20

Turkmenistan CO EECA Small 201 11

Uganda CO ESAR Large 1500 46

Ukraine CO EECA Small 257.3 12

Uruguay CO LAC Small 139 8

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Office Depart

type Region Office size

Office Space (m2)

Number of Staff

Uzbekistan CO EECA Medium 485 19

Venezuela CO LAC Small 437 10

Vietnam CO ASIA Medium 393 32

Zambia CO ESAR Medium 643.54 31

Zimbabwe CO ESAR Large 961 45

2.3.4 List of Offices Not Included in This Inventory:

The UNFPA includes all the main offices in its reporting boundary, including the small offices with fewer than

5 personnel. UNFPA however, does not include secondary or project offices irrespective of their size.

2.3.5 Emission Source Categories (Direct, Indirect and Optional Sources of GHG Emissions):

Direct Emissions:

On-site (stationary) combustion – scope 1

Refrigerants – scope 1

Mobile sources - scope 1

Indirect Emissions:

Electricity purchases – scope 2

Purchased heat, steam, and chilled water – scope 2

Other Indirect Emissions:

Business travel emissions – scope 3

2.3.6 UNFPA Boundary Condition Assumptions:

The inventory data collection methodology is, to the extent possible, the same throughout all offices.

Our boundary conditions and assumptions are outlined below:

Buildings

Where UNFPA shares office facilities without a separate meter, emissions are apportioned by

percentage of total square meters occupied by the organization.

Estimates on number of personnel are derived from HR records at the moment of the reporting.

All offices are required to report on electricity, refrigerants, steam, and generator fuel

consumption (when applicable).

For offices that are able to provide electricity consumption for the entire building but not for the

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UNFPA-occupied area, annual electricity consumption is prorated for the UNFPA-occupied area. This is

accomplished by dividing the UNFPA-occupied space by the size of the entire building and then

multiplying this figure by the annual electricity consumption of the facility.

Where reliable electricity figures are missing: a proxy is calculated using the SUN recommended

methodology - based on office square meters and Energy Efficiency Index (EEI) per climatic zones.

Refrigerant data is often one of the hardest pieces of information for offices to collect.

All UNFPA offices are asked to submit annual refrigerant use if applicable. The consumed amount is not

reflected in the total amount of refrigerant used in the equipment, but only the amount that is used to "top

up" or replace the refrigerant (similar to the oil that is used in a car). That is how we are able to calculate

refrigeration, freezer, and air-conditioning equipment leak refrigerants. GHGs from heating, ventilation,

or air conditioning (HVAC) operations, refrigeration, and freezer units are not intentionally released, but

escape into the atmosphere as fugitive emissions through varying means, including but not limited to

maintenance, installation, disposal, and operational leakage.

Though refrigerants utilized in vehicles for air conditioning are a minute part of the UNFPA’s GHG

emissions from internal business operations, GHG Emission calculator automatically counts for cooling

refrigerants from vehicles per every vehicle submitted.

Information on purchased steam or heat from an individual Combined Heat and Power plant

(CHP) can be acquired by consulting the office’s purchasing records (amount of steam/heat purchased)

and/or by contacting office building management. If the office purchased fuel for generators that are

owned by UNFPA, the office is asked to enter information within the "Generators" category instead.

Where steam figures are missing a data gap is marked.

Generators: If generator fuel figures are missing, a data gap is marked.

UNFPA-occupied spaceft2

The size of the entire building

ft2*

The annual electricity consumption of the entire

building kWt

Every vehicle submitted

0.21 tonnes of CO2

Total number of cooling

refrigerants from vehicles

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Air travel

Air travel is representative of the UNFPA’s core business activities and a significant emissions source.

All offices are required to fill in Air Travel data under Travel category in GHG Emission Calculator.

Air travel information is based on the ICAO air travel calculator which is measured in tonnes of CO2 and

total km traveled.

The green focal points obtain information on air travel either by contacting their travel agency or by

collecting data from the associate responsible for travel at their office. Then, they transfer the data to

ICAO air travel calculator spread sheet. UNFPA HQ asks all the offices to submit their ICAO air

calculator spread sheet report for the reference.

Where IATA codes are faulty and/or incomplete, they are corrected by UNFPA HQ on the base of

likelihood/approximations or further clarification from the focal points.

Entitlement travel is not included in 2014 GHG Emission report and marked as data gap.

Relocation travel is impossible to determine and marked as data gap.

All other types of ET (Initial Appointment, Lump-Sum Travel) are marked as a data gap.

Public transportation

Public transportation is a problematic category for local focal points to report on due to lack of regular

record-keeping of this type of travel. This emission category will be targeted for data quality

improvement.

To account for transportation to/from airports, the GHG Helpdesk recommends applying a proxy of 25km

per terminal recorded under “taxi” (also in those locations where taxi services are not used). Having said

that in most UNFPA locations transport to/from airports is provided by an office vehicle and therefore

already accounted for in the vehicle emissions.

Mobile sources

Mobile GHG emissions result from the combustion of fuel in an organization’s owned and leased

vehicles. In accordance with the operational control approach for organizational boundaries, the UNFPA

reports data for fleet vehicles that it owns and operates (data on vehicles operated by implementing

partners is not included).

The majority of UNFPA offices report the quantity of fuel used from driver logs or invoices. Many

vehicles have fuel consumption logs to track their purchases.

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All the mobile sources data is entered either by fuel used or by distance traveled.

GHG Emission Calculator asks the offices to specify vehicle type and fuel type.

Not all offices report mobile fuel use. Some do not have any owned or leased vehicles.

Optional reporting: Water consumption

Water consumption was optional exercise for the offices to report in 2014, though we encourage offices

to do so through accessing water bills and/or meters. The UNFPA is striving to make water consumption

a mandatory exercise starting next year, as this data will be integral to the UN’s broader sustainability

reporting in the coming years.

Optional reporting: Waste management

Like in previous years, local focal points were also asked to report on waste management as part of the

2014 GHG inventory, however on a voluntary basis. Nevertheless, providing the data was highly

encouraged given that the data will be integral to the UN’s broader sustainability reporting in the coming

years. However, due to the voluntary nature of the reporting and the limited data turnover, the collected

data cannot be considered reliable for 2014. Reported data have been recorded on a UNFPA internal

spreadsheet but will not be shared with SUN.

2.4 Emissions quantification

2.4.1 Quantification method:

See UN-wide IMP

Note on quantification of Scope 3 emissions - duty travel emissions (air travel):

Business air travel is a significant component of UNFPA emission profile. In the UN GHG inventory,

emissions from air travel are calculated using the ICAO air travel calculator (v 3.0) released in June 2014

and replacing the previous versions (v 2.6) used for the 2012 inventory.

Proxies for total countries’ emissions were used for the following countries: Argentina, Barbados, Cape

Verde, Chile, Dominican Republic, Equatorial Guinea, Guyana, Liberia, Libya, Syrian Arab Republic,

and Trinidad.

Travel proxies following UN protocol were used for: South Africa and Somalia.

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2.5 Data Management

2.5.1 The UNFPA Data Collection:

The UNFPA continued to centralize GHG emissions data collection and management in 2014 by using a

Web-based inventory management application called GHG Emission Calculator available through the

UNFPA Intranet https://www.myunfpa.org/Apps/EmissionCalc/app//index.cfm

It allows users to input activity data via a simple online questionnaire that collects information in

following categories:

General – number of month at this property in 2014, office space occupied by UNFPA, total

number of staff physically located in UNFPA facilities.

Vehicle – by fuel used, or by distance travelled.

Generators

Electricity use

Heating

Cooling

Travel – rail and bus travel, and Air Travel

Water

Additional – waste, recycling

Data owners in country offices are typically green focal point staff or designated administrative staff who

collect the necessary information. A notification is sent to green focal points in the second quarter of each

year alerting them that annual GHG Emissions Calculator application is ready for entries. The system is

secure and requires data providers (GHG Emission calculator Users) to have the right to work with the

GHG Emission Calculator.

2.5.2 Source of Activity Data:

Vehicle Sources

Fuel consumption/mileage for office car: activity data typically comes from fuel purchase

receipts and/or log book records. Where fuel purchase data is not available, typically driver

log information on fuel purchases or mileage is used.

Generators

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Generators on-site that are UNFPA owned. This information is usually collected from

purchasing records maintained by facility managers of buildings and/or contacting building

management or the vendor directly.

Electricity

Emissions from electricity usage typically come from landlords for leased buildings and from

monthly electric utility bills for owned buildings.

Steam

Purchased steam or heat from an individual Combined Heat and Power plant (CHP) can be

acquired by consulting the purchasing records (amount of steam/heat purchased) and/or

contacting the building management.

Travel

Air Travel data is collected the following way. First, Field Office Focal Point obtains annual

travel data through their local travel management contractor. Then, the itinerary with

expressed IATA codes and class of travel is transferred for processing into the ICAO

calculator. Afterwards, the final number is entered to GHG emission calculator under Air

Travel category. A copy of each country’s travel ICAO report is saved for internal records

and verification purposes.

Land-based travel including bus and train is calculated by distance travelled and the latest UN

emission factors.

2.5.3 Normalization Factors:

See UN-wide IMP

2.5.4 Data Collection Process for Normalization Factor:

Office square meters and number of personnel are self-reported by individual offices via the UNFPA

GHG calculator application.

2.5.5 Data Collection Process – Quality Assurance:

Uncertainty is widespread in all data sources, as office reports are not accompanied by any

supporting evidence but rely fully on the accuracy of reporting personnel.

To provide a level of quality assurance with the country office activity data, all office entries are reviewed

in detail and clarifying questions are sent to key contacts. When clarifying information is not received,

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data is taken out of the inventory if it has a large potential for error and will skew inventory results. In

these cases an estimate is made when possible.

To detect obvious errors, year on year comparison of the reported emission levels is performed. This type

of quality check is possible for offices that are at least in their second year of reporting.

2.5.6 Data Collection System Security:

Data Collection System is administered through the MYUNFPA intranet site. A maximum of two GHG

focal points per office are provided access to that office’s information. Admin-level access is provided

only to UNFPA’s GHG focal point at the executive office.

2.5.7 Integrated Tools:

Custom GHG Application is accessed on the MYUNFPA intranet site.

2.5.8 Frequency:

Facility data will be reported on an annual basis in time for annual inventory reporting, generally by the

end of the third quarter of the year.

2.6 Base Year

2.6.1 Base Year:

UNFPA performed its first GHG inventory in 2008 as per UN- Wide Inventory Policy.

2.6.2 Base Year Recalculation Policy:

At present, a Base Year Recalculation Policy specific to UNFPA does not exist. UNFPA will follow the

UN-wide recalculation policy when this is made available, or until its internal recalculation policy is

developed.

2.6.3 Adjustment – Structural Changes:

Structural changes include mergers, acquisitions, and divestments and/or outsourcing or in-sourcing of

GHG emitting activities. Changes in the status of leased assets also are considered structural changes. At

this stage UNFPA did not have any structural changes compared to the base year.

2.6.4 Adjustment – Methodology Changes:

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Methodology changes include changes in activity data accuracy, changes in emission factors, changes in

electricity intensity or air travel intensity figures, and/or changes to the methodology used to calculate

GHG emissions.

UNFPA follows the UN wide guidance in this area.

2.7 Management Tools

2.7.1 Roles and Responsibilities:

GHG Focal Points in each of the field offices provided office information into the UNFPA GHG

Database. This information is then compiled by a GHG Focal Point at the UNFPA HQ office.

Each UNFPA office is encouraged to have a chart to track roles and responsibilities. This IMP contains

detailed roles and responsibilities for UNFPA HQ only.

Emission Source Location Department

Responsible

Persons responsible

Electricity, boilers,

Refrigeration,

waste

UNFPA HQ Leased

space

FASB Mr. Rogelio Abreu,

Administrative &

Facilities

Management

Associate

Mobile combustion

sources

Owned UNFPA HQ

vehicles

Office of Security

Coordinator

Mr. Jimmy Lopez,

Security Assistant

Business travel Travel booked

through American

Express

FASB Ms. Elsa Kandelman,

Chief, Travel

Services

2.7.2 Training:

The UNFPA understands that the large majority of local focal points performs different professional

functions and is not familiar with issues of climate neutrality or environmental sustainability. It is

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therefore important that the Emissions calculation tool is as simply as possible. UNFPA’s GHG calculator

fulfills this prerequisite without compromising quality of data.

2.8. Auditing and Verification

2.8.1 Internal Auditing:

Internal procedures used to verify accuracy of GHG inventory. UNFPA has a data quality review in place

for all data submitted by Country Offices, to ensure that results are realistic.

2.8.2 External Validation and/or Verification:

At this stage there is no External procedures (i.e. 3rd party verifiers) used to verify accuracy of GHG

inventory.

2.8.3 Management Review:

At present, there is no management review process for the GHG inventory.