Undulator Long Lead Procurements [email protected] Linac Coherent Light Source Stanford Synchrotron...
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Transcript of Undulator Long Lead Procurements [email protected] Linac Coherent Light Source Stanford Synchrotron...
LCLS Undulator Design ReviewLCLS Undulator Design Review Glen Lawrence, ANLGlen Lawrence, ANL
Undulator Long Lead ProcurementsUndulator Long Lead Procurements [email protected]@aps.anl.gov
Linac Coherent Light Source Stanford Synchrotron Radiation LaboratoryStanford Linear Accelerator Center
Undulator Long Lead ProcurementsGlen Lawrence, ANLNovember 15, 2004
Undulator Long Lead ProcurementsGlen Lawrence, ANLNovember 15, 2004
StrategyStrategyRequirementsRequirementsSource Selection PlanSource Selection PlanBid ListsBid ListsProcurementProcurementQuality AssuranceQuality Assurance
StrategyStrategyRequirementsRequirementsSource Selection PlanSource Selection PlanBid ListsBid ListsProcurementProcurementQuality AssuranceQuality Assurance
LCLS Undulator Design ReviewLCLS Undulator Design Review Glen Lawrence, ANLGlen Lawrence, ANL
Undulator Long Lead ProcurementsUndulator Long Lead Procurements [email protected]@aps.anl.gov
Linac Coherent Light Source Stanford Synchrotron Radiation LaboratoryStanford Linear Accelerator Center
StrategyStrategy
Define Requirements Define Requirements Statements of WorkStatements of Work
Engineering DrawingsEngineering Drawings
Decide on a Source Selection PlanDecide on a Source Selection Plan CostCost
TechnicalTechnical
Go-NoGoGo-NoGo
Pre-qualified BiddersPre-qualified Bidders
Develop a Bid ListDevelop a Bid List
Procure Long Lead ItemsProcure Long Lead Items
Define Requirements Define Requirements Statements of WorkStatements of Work
Engineering DrawingsEngineering Drawings
Decide on a Source Selection PlanDecide on a Source Selection Plan CostCost
TechnicalTechnical
Go-NoGoGo-NoGo
Pre-qualified BiddersPre-qualified Bidders
Develop a Bid ListDevelop a Bid List
Procure Long Lead ItemsProcure Long Lead Items
LCLS Undulator Design ReviewLCLS Undulator Design Review Glen Lawrence, ANLGlen Lawrence, ANL
Undulator Long Lead ProcurementsUndulator Long Lead Procurements [email protected]@aps.anl.gov
Linac Coherent Light Source Stanford Synchrotron Radiation LaboratoryStanford Linear Accelerator Center
Defining Requirements –Current StatusDefining Requirements –Current Status
Undulator StrongbacksUndulator StrongbacksDrawings-ReleasedDrawings-Released
Statement of Work-ReleasedStatement of Work-Released
Undulator Magnet PolesUndulator Magnet PolesDrawing-ReleasedDrawing-Released
Statement of Work-ReleasedStatement of Work-Released
Undulator MagnetsUndulator MagnetsDrawing-ReleasedDrawing-Released
Statement of Work - Routed for Statement of Work - Routed for SignaturesSignatures
Undulator StrongbacksUndulator StrongbacksDrawings-ReleasedDrawings-Released
Statement of Work-ReleasedStatement of Work-Released
Undulator Magnet PolesUndulator Magnet PolesDrawing-ReleasedDrawing-Released
Statement of Work-ReleasedStatement of Work-Released
Undulator MagnetsUndulator MagnetsDrawing-ReleasedDrawing-Released
Statement of Work - Routed for Statement of Work - Routed for SignaturesSignatures
LCLS Undulator Design ReviewLCLS Undulator Design Review Glen Lawrence, ANLGlen Lawrence, ANL
Undulator Long Lead ProcurementsUndulator Long Lead Procurements [email protected]@aps.anl.gov
Linac Coherent Light Source Stanford Synchrotron Radiation LaboratoryStanford Linear Accelerator Center
Statements of WorkStatements of Work
Combined Business Requirements and Technical Combined Business Requirements and Technical RequirementsRequirementsBusiness RequirementsBusiness Requirements
Delivery ScheduleDelivery SchedulePlanning RequirementsPlanning RequirementsReporting RequirementsReporting RequirementsCommunication RequirementsCommunication RequirementsShipping RequirementsShipping Requirements
Technical RequirementsTechnical RequirementsEnhancement of Drawing RequirementsEnhancement of Drawing RequirementsTechnical Requirements too Detailed for a DrawingTechnical Requirements too Detailed for a DrawingTesting RequirementsTesting RequirementsCertification RequirementsCertification Requirements
Combined Business Requirements and Technical Combined Business Requirements and Technical RequirementsRequirementsBusiness RequirementsBusiness Requirements
Delivery ScheduleDelivery SchedulePlanning RequirementsPlanning RequirementsReporting RequirementsReporting RequirementsCommunication RequirementsCommunication RequirementsShipping RequirementsShipping Requirements
Technical RequirementsTechnical RequirementsEnhancement of Drawing RequirementsEnhancement of Drawing RequirementsTechnical Requirements too Detailed for a DrawingTechnical Requirements too Detailed for a DrawingTesting RequirementsTesting RequirementsCertification RequirementsCertification Requirements
LCLS Undulator Design ReviewLCLS Undulator Design Review Glen Lawrence, ANLGlen Lawrence, ANL
Undulator Long Lead ProcurementsUndulator Long Lead Procurements [email protected]@aps.anl.gov
Linac Coherent Light Source Stanford Synchrotron Radiation LaboratoryStanford Linear Accelerator Center
Statement of Work - Initial SectionsStatement of Work - Initial Sections
Introduction -Section 1.0Introduction -Section 1.0The Introduction gives a brief view of the LCLS ProjectThe Introduction gives a brief view of the LCLS Project
Scope -Section 2.0Scope -Section 2.0Scope of Work Section 2.1Scope of Work Section 2.1
How the current procurement fits into the LCLS ProjectHow the current procurement fits into the LCLS Project
Delivery -Section 2.2Delivery -Section 2.2Defines the scope in time for fulfilling the procurement of each itemDefines the scope in time for fulfilling the procurement of each item
First Article -Section 2.3First Article -Section 2.3Defines the requirement for a “First Article” in the scope of the Defines the requirement for a “First Article” in the scope of the procurementprocurement
Introduction -Section 1.0Introduction -Section 1.0The Introduction gives a brief view of the LCLS ProjectThe Introduction gives a brief view of the LCLS Project
Scope -Section 2.0Scope -Section 2.0Scope of Work Section 2.1Scope of Work Section 2.1
How the current procurement fits into the LCLS ProjectHow the current procurement fits into the LCLS Project
Delivery -Section 2.2Delivery -Section 2.2Defines the scope in time for fulfilling the procurement of each itemDefines the scope in time for fulfilling the procurement of each item
First Article -Section 2.3First Article -Section 2.3Defines the requirement for a “First Article” in the scope of the Defines the requirement for a “First Article” in the scope of the procurementprocurement
LCLS Undulator Design ReviewLCLS Undulator Design Review Glen Lawrence, ANLGlen Lawrence, ANL
Undulator Long Lead ProcurementsUndulator Long Lead Procurements [email protected]@aps.anl.gov
Linac Coherent Light Source Stanford Synchrotron Radiation LaboratoryStanford Linear Accelerator Center
Statement of Work - Technical RequirementsStatement of Work - Technical Requirements
Typical Technical Requirements in Section 4.1 Typical Technical Requirements in Section 4.1 Material RequirementsMaterial RequirementsSpecial Processes -AnnealingSpecial Processes -AnnealingSpecial Properties –Magnetic RequirementsSpecial Properties –Magnetic RequirementsMarking for IdentificationMarking for IdentificationPackaging RequirementsPackaging Requirements
Typical Technical Requirements in Section 4.5Typical Technical Requirements in Section 4.5Testing and MeasurementsTesting and MeasurementsData ReportingData Reporting
Additional Technical Documents in Section 3.0Additional Technical Documents in Section 3.0DrawingsDrawingsLaboratory Technical SpecificationsLaboratory Technical SpecificationsNational Technical Specifications and StandardsNational Technical Specifications and Standards
Typical Technical Requirements in Section 4.1 Typical Technical Requirements in Section 4.1 Material RequirementsMaterial RequirementsSpecial Processes -AnnealingSpecial Processes -AnnealingSpecial Properties –Magnetic RequirementsSpecial Properties –Magnetic RequirementsMarking for IdentificationMarking for IdentificationPackaging RequirementsPackaging Requirements
Typical Technical Requirements in Section 4.5Typical Technical Requirements in Section 4.5Testing and MeasurementsTesting and MeasurementsData ReportingData Reporting
Additional Technical Documents in Section 3.0Additional Technical Documents in Section 3.0DrawingsDrawingsLaboratory Technical SpecificationsLaboratory Technical SpecificationsNational Technical Specifications and StandardsNational Technical Specifications and Standards
LCLS Undulator Design ReviewLCLS Undulator Design Review Glen Lawrence, ANLGlen Lawrence, ANL
Undulator Long Lead ProcurementsUndulator Long Lead Procurements [email protected]@aps.anl.gov
Linac Coherent Light Source Stanford Synchrotron Radiation LaboratoryStanford Linear Accelerator Center
Statement of Work –Business RequirementsStatement of Work –Business Requirements
Typical Business Requirements – Sections 4.2 - 4.4Typical Business Requirements – Sections 4.2 - 4.4Program PlanProgram Plan
Program MeetingsProgram Meetings
Program ScheduleProgram Schedule
Typical Business Requirements – Sections 4.6 – 4.9Typical Business Requirements – Sections 4.6 – 4.9Special toolingSpecial tooling
Quality Control Quality Control First Article InspectionFirst Article Inspection
Contractor Proposed ChangesContractor Proposed Changes
Proprietary Designs and ProcessesProprietary Designs and Processes
Inspection and Test PlanInspection and Test Plan
Quality AssuranceQuality AssuranceQuality Verification ProgramQuality Verification Program
Typical Business Requirements – Sections 4.2 - 4.4Typical Business Requirements – Sections 4.2 - 4.4Program PlanProgram Plan
Program MeetingsProgram Meetings
Program ScheduleProgram Schedule
Typical Business Requirements – Sections 4.6 – 4.9Typical Business Requirements – Sections 4.6 – 4.9Special toolingSpecial tooling
Quality Control Quality Control First Article InspectionFirst Article Inspection
Contractor Proposed ChangesContractor Proposed Changes
Proprietary Designs and ProcessesProprietary Designs and Processes
Inspection and Test PlanInspection and Test Plan
Quality AssuranceQuality AssuranceQuality Verification ProgramQuality Verification Program
LCLS Undulator Design ReviewLCLS Undulator Design Review Glen Lawrence, ANLGlen Lawrence, ANL
Undulator Long Lead ProcurementsUndulator Long Lead Procurements [email protected]@aps.anl.gov
Linac Coherent Light Source Stanford Synchrotron Radiation LaboratoryStanford Linear Accelerator Center
Statement of Work –Business RequirementsStatement of Work –Business Requirements
Typical Business Requirements – Sections 4.10 –4.15Typical Business Requirements – Sections 4.10 –4.15Source InspectionSource InspectionTesting SurveillanceTesting SurveillanceTest FailuresTest FailuresRed Flag NoticeRed Flag NoticeNonconformance ReportingNonconformance ReportingApprovalsApprovals
Reports, Data and Deliverables – Section 5.0Reports, Data and Deliverables – Section 5.0Progress ReportsProgress ReportsTechnical DataTechnical DataDeliveryDelivery
Other Special Considerations – Section 6.0Other Special Considerations – Section 6.0Sub-contractors, Publications, etcSub-contractors, Publications, etc
Typical Business Requirements – Sections 4.10 –4.15Typical Business Requirements – Sections 4.10 –4.15Source InspectionSource InspectionTesting SurveillanceTesting SurveillanceTest FailuresTest FailuresRed Flag NoticeRed Flag NoticeNonconformance ReportingNonconformance ReportingApprovalsApprovals
Reports, Data and Deliverables – Section 5.0Reports, Data and Deliverables – Section 5.0Progress ReportsProgress ReportsTechnical DataTechnical DataDeliveryDelivery
Other Special Considerations – Section 6.0Other Special Considerations – Section 6.0Sub-contractors, Publications, etcSub-contractors, Publications, etc
LCLS Undulator Design ReviewLCLS Undulator Design Review Glen Lawrence, ANLGlen Lawrence, ANL
Undulator Long Lead ProcurementsUndulator Long Lead Procurements [email protected]@aps.anl.gov
Linac Coherent Light Source Stanford Synchrotron Radiation LaboratoryStanford Linear Accelerator Center
Source SelectionSource Selection
Best Price SelectionBest Price SelectionDoes not Evaluate Vendor Capabilities thus Introduces RiskDoes not Evaluate Vendor Capabilities thus Introduces Risk
Best Technical Proposal SelectionBest Technical Proposal SelectionWeighed Evaluation of Technical ProposalsWeighed Evaluation of Technical Proposals
Introduces Subjective JudgmentsIntroduces Subjective Judgments
Insufficient Technical Complexity to Warrant Required EffortInsufficient Technical Complexity to Warrant Required Effort
Go-NoGo SelectionGo-NoGo SelectionVendors Submit Qualifications with Bid on Specified CriteriaVendors Submit Qualifications with Bid on Specified Criteria
Vendor Responses judged “Go” or “NoGo”Vendor Responses judged “Go” or “NoGo”
One “NoGo” Rating Disqualifies a Vendor ProposalOne “NoGo” Rating Disqualifies a Vendor Proposal
Qualified Vendors’ Bids Compete on PriceQualified Vendors’ Bids Compete on Price
Best Price SelectionBest Price SelectionDoes not Evaluate Vendor Capabilities thus Introduces RiskDoes not Evaluate Vendor Capabilities thus Introduces Risk
Best Technical Proposal SelectionBest Technical Proposal SelectionWeighed Evaluation of Technical ProposalsWeighed Evaluation of Technical Proposals
Introduces Subjective JudgmentsIntroduces Subjective Judgments
Insufficient Technical Complexity to Warrant Required EffortInsufficient Technical Complexity to Warrant Required Effort
Go-NoGo SelectionGo-NoGo SelectionVendors Submit Qualifications with Bid on Specified CriteriaVendors Submit Qualifications with Bid on Specified Criteria
Vendor Responses judged “Go” or “NoGo”Vendor Responses judged “Go” or “NoGo”
One “NoGo” Rating Disqualifies a Vendor ProposalOne “NoGo” Rating Disqualifies a Vendor Proposal
Qualified Vendors’ Bids Compete on PriceQualified Vendors’ Bids Compete on Price
LCLS Undulator Design ReviewLCLS Undulator Design Review Glen Lawrence, ANLGlen Lawrence, ANL
Undulator Long Lead ProcurementsUndulator Long Lead Procurements [email protected]@aps.anl.gov
Linac Coherent Light Source Stanford Synchrotron Radiation LaboratoryStanford Linear Accelerator Center
Source SelectionSource Selection
Pre-qualified Vendor SelectionPre-qualified Vendor SelectionAssess Potential Vendors with Specific Selection CriteriaAssess Potential Vendors with Specific Selection Criteria
Use Plant Visits to Clarify Vendor CapabilitiesUse Plant Visits to Clarify Vendor Capabilities
Offer Bid Package Only to Pre-Qualified BiddersOffer Bid Package Only to Pre-Qualified Bidders
Bids Compete on PriceBids Compete on Price
Similar to “GO-NoGo” SelectionSimilar to “GO-NoGo” Selection
Pre-qualified Vendor SelectionPre-qualified Vendor SelectionAssess Potential Vendors with Specific Selection CriteriaAssess Potential Vendors with Specific Selection Criteria
Use Plant Visits to Clarify Vendor CapabilitiesUse Plant Visits to Clarify Vendor Capabilities
Offer Bid Package Only to Pre-Qualified BiddersOffer Bid Package Only to Pre-Qualified Bidders
Bids Compete on PriceBids Compete on Price
Similar to “GO-NoGo” SelectionSimilar to “GO-NoGo” Selection
LCLS Undulator Design ReviewLCLS Undulator Design Review Glen Lawrence, ANLGlen Lawrence, ANL
Undulator Long Lead ProcurementsUndulator Long Lead Procurements [email protected]@aps.anl.gov
Linac Coherent Light Source Stanford Synchrotron Radiation LaboratoryStanford Linear Accelerator Center
Developing Bid ListsDeveloping Bid Lists
Look at Current ANL VendorsLook at Current ANL Vendors
Look for Vendors Recommended by Other National Look for Vendors Recommended by Other National LaboratoriesLaboratories
Search Internet for Vendors with Required ExpertiseSearch Internet for Vendors with Required Expertise
Advertise in FedBizOpps and Let Vendors Express Advertise in FedBizOpps and Let Vendors Express InterestInterest
Cull List for Best Potential VendorsCull List for Best Potential Vendors
Proceed with Vendor PrequalificationProceed with Vendor Prequalification
Look at Current ANL VendorsLook at Current ANL Vendors
Look for Vendors Recommended by Other National Look for Vendors Recommended by Other National LaboratoriesLaboratories
Search Internet for Vendors with Required ExpertiseSearch Internet for Vendors with Required Expertise
Advertise in FedBizOpps and Let Vendors Express Advertise in FedBizOpps and Let Vendors Express InterestInterest
Cull List for Best Potential VendorsCull List for Best Potential Vendors
Proceed with Vendor PrequalificationProceed with Vendor Prequalification
LCLS Undulator Design ReviewLCLS Undulator Design Review Glen Lawrence, ANLGlen Lawrence, ANL
Undulator Long Lead ProcurementsUndulator Long Lead Procurements [email protected]@aps.anl.gov
Linac Coherent Light Source Stanford Synchrotron Radiation LaboratoryStanford Linear Accelerator Center
ProcurementProcurement
Request for Proposals Will be Sent to Pre-qualified Request for Proposals Will be Sent to Pre-qualified VendorsVendors
Documentation will include:Documentation will include:DrawingsDrawings
Statement of WorkStatement of Work
Any Special Documents Such As:Any Special Documents Such As:Special Bid InstructionsSpecial Bid Instructions
Interested Sub-Contractor ListsInterested Sub-Contractor Lists
Proposals Must Comply With All Requirements to be Proposals Must Comply With All Requirements to be Considered Valid Considered Valid
Contract will be awarded to the Vendor with the Best Contract will be awarded to the Vendor with the Best Priced Valid ProposalPriced Valid Proposal
Request for Proposals Will be Sent to Pre-qualified Request for Proposals Will be Sent to Pre-qualified VendorsVendors
Documentation will include:Documentation will include:DrawingsDrawings
Statement of WorkStatement of Work
Any Special Documents Such As:Any Special Documents Such As:Special Bid InstructionsSpecial Bid Instructions
Interested Sub-Contractor ListsInterested Sub-Contractor Lists
Proposals Must Comply With All Requirements to be Proposals Must Comply With All Requirements to be Considered Valid Considered Valid
Contract will be awarded to the Vendor with the Best Contract will be awarded to the Vendor with the Best Priced Valid ProposalPriced Valid Proposal
LCLS Undulator Design ReviewLCLS Undulator Design Review Glen Lawrence, ANLGlen Lawrence, ANL
Undulator Long Lead ProcurementsUndulator Long Lead Procurements [email protected]@aps.anl.gov
Linac Coherent Light Source Stanford Synchrotron Radiation LaboratoryStanford Linear Accelerator Center
Quality AssuranceQuality Assurance
What is QualityWhat is QualityMeeting RequirementsMeeting Requirements
Define RequirementsDefine Requirements
Provide Proper ToolsProvide Proper Tools
Who is Responsible for QualityWho is Responsible for Quality We are, and Everyone Involved in the ProcessWe are, and Everyone Involved in the Process
How does Quality Assurance ApplyHow does Quality Assurance ApplyControl of Drawings via Checking, Review & ReleaseControl of Drawings via Checking, Review & Release
Control of Documents (SOW) Via Review & ReleaseControl of Documents (SOW) Via Review & Release
Vendor SelectionVendor SelectionCapacityCapacity
Tools Tools
Quality Management SystemQuality Management System
What is QualityWhat is QualityMeeting RequirementsMeeting Requirements
Define RequirementsDefine Requirements
Provide Proper ToolsProvide Proper Tools
Who is Responsible for QualityWho is Responsible for Quality We are, and Everyone Involved in the ProcessWe are, and Everyone Involved in the Process
How does Quality Assurance ApplyHow does Quality Assurance ApplyControl of Drawings via Checking, Review & ReleaseControl of Drawings via Checking, Review & Release
Control of Documents (SOW) Via Review & ReleaseControl of Documents (SOW) Via Review & Release
Vendor SelectionVendor SelectionCapacityCapacity
Tools Tools
Quality Management SystemQuality Management System
LCLS Undulator Design ReviewLCLS Undulator Design Review Glen Lawrence, ANLGlen Lawrence, ANL
Undulator Long Lead ProcurementsUndulator Long Lead Procurements [email protected]@aps.anl.gov
Linac Coherent Light Source Stanford Synchrotron Radiation LaboratoryStanford Linear Accelerator Center
Vendor Quality MonitoringVendor Quality Monitoring
Required PlansRequired PlansProgram Plan & ScheduleProgram Plan & Schedule
Inspection and Test Plan Inspection and Test Plan
Quality Verification Plan Quality Verification Plan
Required Reports and Other Written Required Reports and Other Written CommunicationsCommunications
Monthly Progress ReportsMonthly Progress Reports
Red Flag Notices Red Flag Notices
Nonconformance ReportsNonconformance Reports
Program Meeting Minutes Program Meeting Minutes
Required PlansRequired PlansProgram Plan & ScheduleProgram Plan & Schedule
Inspection and Test Plan Inspection and Test Plan
Quality Verification Plan Quality Verification Plan
Required Reports and Other Written Required Reports and Other Written CommunicationsCommunications
Monthly Progress ReportsMonthly Progress Reports
Red Flag Notices Red Flag Notices
Nonconformance ReportsNonconformance Reports
Program Meeting Minutes Program Meeting Minutes
LCLS Undulator Design ReviewLCLS Undulator Design Review Glen Lawrence, ANLGlen Lawrence, ANL
Undulator Long Lead ProcurementsUndulator Long Lead Procurements [email protected]@aps.anl.gov
Linac Coherent Light Source Stanford Synchrotron Radiation LaboratoryStanford Linear Accelerator Center
Vendor Quality MonitoringVendor Quality Monitoring
Required DocumentationRequired DocumentationTest & Measurement DataTest & Measurement Data
CertificationsCertifications
Direct MonitoringDirect MonitoringProgram MeetingsProgram Meetings
At ANLAt ANL
At Vendor PlantAt Vendor Plant
Witness TestingWitness Testing
First Article InspectionFirst Article Inspection
Post Delivery Inspection and TestingPost Delivery Inspection and Testing
Required DocumentationRequired DocumentationTest & Measurement DataTest & Measurement Data
CertificationsCertifications
Direct MonitoringDirect MonitoringProgram MeetingsProgram Meetings
At ANLAt ANL
At Vendor PlantAt Vendor Plant
Witness TestingWitness Testing
First Article InspectionFirst Article Inspection
Post Delivery Inspection and TestingPost Delivery Inspection and Testing