UNDP Disaster Risk Management (DRM) Information Workshop

Final Report

13 June 2018

Prepared for:

RESPAC Project, UNDP

Prepared by:

Jutta May, Consultant, Information and Knowledge Management

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Table of Contents

List of Figures .......................................................................................................................................... 4

Abbreviations .......................................................................................................................................... 5

Executive Summary ................................................................................................................................. 7

1. Background ................................................................................................................................... 10

1.1. Purpose and Context ............................................................................................................. 10

1.2. Definitions and Scope ........................................................................................................... 10

1.3. Methodology and Process .................................................................................................... 12

2. Challenges and Opportunities ....................................................................................................... 13

3. Workshop ...................................................................................................................................... 13

3.1. Opening and Context ............................................................................................................ 13

3.2. Session 1: Identification of information and IM experience among participants ................ 14

3.3. Session 2: DRM Information Systems ................................................................................... 14

3.4. Session 3: Information Management.................................................................................... 15

3.5. Reflections Day 1................................................................................................................... 16

3.6. Session 4: Coordination, Collaboration and Communication ............................................... 17

3.7. Session 5: IM Framework with Session 6: Way Forward and Country Benefits ................... 18

3.8. Reflections Day 2................................................................................................................... 19

4. Findings ......................................................................................................................................... 19

5. Suggested Activities ...................................................................................................................... 20

6. Recommendations ........................................................................................................................ 25

7. Monitoring, Evaluation and Learning (MEL) ................................................................................. 26

8. Appendices .................................................................................................................................... 27

8.1. Terms of Reference (TOR) ..................................................................................................... 28

8.2. Definitions ............................................................................................................................. 33

8.3. Project Schedule ................................................................................................................... 34

8.4. Stakeholder List ..................................................................................................................... 37

8.5. Stakeholder Meetings List ..................................................................................................... 40

8.6. Workshop Participants List ................................................................................................... 41

8.7. Online Survey ........................................................................................................................ 43

8.8. Online Survey Results............................................................................................................ 47

8.9. DRM Information Systems List .............................................................................................. 59

8.9.1. Building resilience to climate change and disasters in the Pacific (FRDP) .................... 61

8.9.2. Building Safety and Resilience in the Pacific (BSRP) ..................................................... 62

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8.9.3. Cyclone Pam Spatial Data Resources ............................................................................ 63

8.9.4. Cyclone Winston Spatial Data Resources...................................................................... 64

8.9.5. Fiji Meteorological Service (RSMC) ............................................................................... 65

8.9.6. GeoNetwork .................................................................................................................. 66

8.9.7. National Minimum Development Indicator Database (NMDI) ..................................... 67

8.9.8. PacGeo .......................................................................................................................... 68

8.9.9. Pacific Catastrophe Risk Assessment and Financing Initiative (PCRAFI/PacRIS) ........... 69

8.9.10. Pacific Climate Change Portal ....................................................................................... 70

8.9.11. Pacific Coastal Populations ........................................................................................... 71

8.9.12. Pacific Damage and Loss (PDaLo) / DesInventar ........................................................... 72

8.9.13. Pacific Data Portal ......................................................................................................... 73

8.9.14. Pacific Disaster Net (PDN) ............................................................................................. 74

8.9.15. Pacific Humanitarian Team (PHT) ................................................................................. 75

8.9.16. Pacific Islands Emergency Management Alliance (PIEMA) ........................................... 76

8.9.17. Pacific Meteorological Desk & Partnership ................................................................... 77

8.9.18. Pacific Regional Information System (PRISM) ............................................................... 78

8.9.19. Pacific Solution Exchange (PSE) .................................................................................... 79

8.9.20. PopGIS ........................................................................................................................... 80

8.10. Workshop Agenda ............................................................................................................. 81

8.11. Workshop Opening Speech ............................................................................................... 85

8.12. Workshop Expectations .................................................................................................... 87

8.13. Workshop Presentations ................................................................................................... 89

8.14. Analysis of Strengths, Weaknesses, Opportunities and Threats (SWOT) ......................... 91

8.15. Coordination, Collaboration and Communication – Barriers and Enablers ...................... 94

8.16. Country Benefits, DRM/CC IM Framework and Way Forward ......................................... 96

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List of Figures

Figure 1: Theory of Change ................................................................................................................... 13

Figure 2: Definitions .............................................................................................................................. 14

Figure 3: Recap Day 1 ............................................................................................................................ 16

Figure 4: Session 4: Coordination & Collaboration - Survey Results .................................................... 17

Figure 5: Survey - Use of Regional Information Systems - Total (Score) .............................................. 50

Figure 6: Survey - Use of Regional Information Systems - Distribution ................................................ 50

Figure 7: Survey - Use of Global Information Systems - Total (Score) .................................................. 51

Figure 8: Survey - Use of Global Information Systems - Distribution ................................................... 51

Figure 9: Survey – Priority Information Types - Total (Score) ............................................................... 52

Figure 10: Survey - Priority Information Types - Distribution ............................................................... 52

Figure 11: Survey - Importance of Regional DRM/CC Information Framework ................................... 53

Figure 12: Survey - Participants Perspective ......................................................................................... 55

Figure 13: Survey - Participants Age (Pie Chart) ................................................................................... 57

Figure 14: Survey - Participants Age (Bar Chart) ................................................................................... 57

Figure 15: Survey - Participants Gender (Pie Chart) ............................................................................. 57

Figure 16: Survey - Participants Gender (Bar Chart) ............................................................................. 58

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Abbreviations

CC Climate Change

CSO Civil Society Organization

DFAT Department of Foreign Affairs and Trade

DRM Disaster Risk Management

FAO Food and Agriculture Organization of the United Nations

FEMM Forum Economic Ministers Meeting

FRDP Framework for Resilient Development in the Pacific

GCCA Global Climate Change Alliance

GGGI Global Green Growth Institute

GIZ Deutsche Gesellschaft für Internationale Zusammenarbeit GmbH

HVC Hazard Vulnerability Capacity

IFRC International Federation of Red Cross and Red Crescent Societies

IKM Information and Knowledge Management

ILO International Labour Organization

IM Information Management

IT Information Technology

JICA Japan International Cooperation Agency

MEL Monitoring, Evaluation and Learning

MERL Monitoring, Evaluation, Reporting and Learning

MFAT Ministry of Foreign Affairs and Trade

NDMO National Disaster Management Office

NGO Non-governmental organization

NIWA National Institute of Water and Atmospheric Research

PCRAFI Pacific Catastrophe Risk Assessment and Financing Initiative

PDaLo Pacific Damage and Loss (Information System)

PDN Pacific Disaster Net

PICs Pacific Island Countries

PIFS Pacific Islands Forum Secretariat

PIPSO Pacific Islands Private Sector Organisation

PRP Pacific Resilience Partnership

RESPAC UNDP Disaster Resilience for Pacific SIDS

SIDS Small Island Developing States

SPC Pacific Community

SPREP South Pacific Regional Environment Program

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SWOT Strengths, weaknesses, opportunities and threats

UN OCHA United Nations Office for Coordination of Humanitarian Affairs

UN OHCHR United Nations Office of the United Nations High Commissioner for Human Rights

UNCDF United Nations Capital Development Fund

UNCO United Nations Country Office

UNDAF United Nations Development Assistance Framework

UNDP United Nations Development Program

UNDRR United Nations Office for Disaster Risk Reduction

(Formerly known as UNISDR)

UNESCO United Nations Educational, Scientific and Cultural Organization

UNICEF United Nations Children’s Fund

UNISDR United Nations Office for Disaster Risk Reduction

(Formerly known as United Nations International Strategy for Disaster Reduction)

UNRCO United Nations Resident Coordinator Office

USP University of the South Pacific

WHO World Health Organization

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Executive Summary

RESPAC is the United Nations Development Programme’s Disaster Resilience for Pacific Small Island Developing States project. It aims to lower the risks of natural disasters, including those from climate change, in Pacific island countries (PICs). It includes activities to strengthen information (and its) management (IM). The project facilitated a regional disaster risk management (DRM) information two-day awareness workshop in Suva, Fiji, on the 29th-30th May 2018. The workshop was conducted in conjunction with development partners, and targeted the:

a) Understanding of existing data and key databases for DRM in the Pacific region; b) Limitations and opportunities to enhance data accessibility, coordination and sharing among

development agencies in the region; c) Possibility of strengthening existing networks or working group to optimise information for

disaster preparedness, planning and support in the region.

Preparations for the workshop comprised an online survey and interviews to understand the DRM information needs of Pacific regional development partners - the target audience for this project.

Workshop participants represented the experience and skills of:

a) DRM/Climate Change (CC) experts with an interest and/or responsibilities in IM activities, and

b) IM or Information Technology (IT) experts with a DRM or CC focus.

Participants observed and expressed the challenge to define and focus on IM as a topic in the DRM

arena. It was emphasised that the various professional groups, DRM, CC, IM, as well as Information

Technology (IT) practitioners, must engage to achieve a better mutual understanding and

collaboration in addressing persistent IM challenges. Attention and effective communication is

required to ensure there is a mutual understanding of solutions and their respective scope, while

reducing assumptions or misunderstandings. Complex DRM IM expectations combine different target

audiences, purposes such as operations or science for a range of hazards, and, diverse IM practices in

response to fast-evolving technology. It was recognised that IM and respective frameworks

strengthen good practice and effective governance in general, while more specific guidance is needed

for DRM and CC to include standards, terminologies, protocols or standard operating procedures

(SOPs).

Workshop activities comprised presentations by SPREP, SPC, NIWA and UNSIDR, on innovative

information systems. Lively discussions ensued while exploring various details. The analysis of

information and IM strengths, weaknesses, opportunities and threats (SWOT) highlighted a significant

number of information governance issues. For example, participants prioritised ‘improving the

political will to tackle IM as a problem’. This was followed by the importance of metadata and

standards, and, demonstrating the economic effects and costs of disasters to influence IM-related

decisions and budgets. Exercises to explore good practice with IM lifecycles and the enabling

organisational environment, served to enhance the understanding of IM requirements and

responsibilities. Collaboration opportunities and challenges were presented and discussed. Finally,

working groups explored priorities for a DRM and CC IM Framework and the way forward, with

resources and benefits for countries.

Overall, the discussions were robust; levels of engagement were equally dynamic. Participants expressed a better knowledge of existing information systems for DRM and CC. The desire was expressed for regular opportunities for DRM and CC information innovation updates, so as to strengthen networking and knowledge exchange among stakeholders. Key challenges include mainstreaming IM with leadership support, resources and collaboration. Investments beyond technology are required to optimise existing systems, focused data collection, information services

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and knowledge exchange for better evidence and decisions. In other words, more technology does not lead to better DRM, if IM is not considered equally important and resourced accordingly as a business with professional approaches, standards and good practice. Enablers include the recognition of mutual challenges and benefits, networking and peer-to-peer exchange, in addition to pooling resources to reduce duplication and save time. Funding for IM comprises a) consistent core funding, b) dedicated IM projects, and c) cost-recovery from all other projects. Opportunities such as this workshop and communities of practice were emphasised and recommended as a way to overcoming barriers and driving IM improvements. These measures apply equally to development partners and countries.

Relevant interest to improve DRM and CC information exists among development partners who supported the workshop. A range of activities to mainstream IM and strengthen DRM and CC information systems were suggested, with short-, medium- and long-term targets. Examples include, to:

a) formalise and progress the IM network or working group for collaboration and learning;

b) establish a DRM and CCIM directory to strengthen access to DRM IM systems, people, resources etc;

c) identify standards including metadata and terminology to optimise collaboration and sharing;

d) identify key DRM and CC information for different target audiences/users (including data sets);

e) mobilise leadership support and funding through IM business cases with risks and opportunities, budget models including cost recovery, and policy brief;

f) conduct joint planning and programming for IM to develop consortium solutions to reduce duplication and optimise resources;

g) capacity assessments to analyse organisational readiness for IM;

h) define IM capabilities and training opportunities with respective partnerships;

i) promote monitoring, evaluation and learning (MEL) to demonstrate IM improvements, return on investment, learning and innovation; and more. Shared programming and resourcing could be applied to activities, as a direct response to workshop suggestions.

To pave the way for better IM for DRM and CC, the next steps and specific development recommendations in line with the above include, to:

• Capitalise on the momentum and continue stakeholder engagement by pursuing the activities suggested during the workshop.

- This includes follow up meetings and networking as soon as possible to establish further guidance about DRM and CC information and sources.

• Mobilise leadership support and resources to mainstream IM into DRM and CC with ownership and commitment.

- This includes dialogue with the Forum Secretariat for a supplementary briefing paper on IM for DRM and CC, during the annual Forum Economic Ministers’ Meeting (FEMM), and, the identification of champions together with the provision of guidance for actions they could take.

• Optimise governance of DRM and CC information with good practice, standards and guiding frameworks to strengthen IM sustainability and effectiveness.

- This includes working with the Pacific Resilience Partnership (PRP) Taskforce and others to promote a Pacific IM framework for DRM and CC.

• Institutionalise collaboration and knowledge exchange with partnerships and working groups to maximise synergies, efficiencies and diverse mutual benefits.

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- This includes making recommendations to the PRP Taskforce to establish a working group on IKM for DRM and CC, as well as building on the informal network established under this RESPAC activity.

• Operationalise monitoring, evaluation, reporting and learning (MERL) for continuous innovation - with effective communications and feedback.

- This includes measuring and demonstrating IM improvements with value for money, learning and innovation.

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1. Background

The UNDP Disaster Resilience for Pacific SIDS (RESPAC) project aims to lower the risks of natural disasters, including those from climate change, in Pacific island countries (PICs). It includes activities to strengthen information and its management.

1.1. Purpose and Context

The project facilitated a regional DRM information awareness workshop on Tuesday, 29 and Wednesday, 30 May 2018, with development partners in Suva, to optimise DRM data, databases or information systems that support disaster preparedness, response and recovery in the region.

The workshop targets the

(i) Understanding of existing data and key databases for DRM in the Pacific region;

(ii) Limitations and opportunities to enhance data accessibility, coordination and sharing among development agencies in the region;

(iii) Possibility of strengthening existing networks or working groups to optimise information for disaster preparedness, planning and support in the region.

This is the first RESPAC DRM information workshop. It is based on different stakeholder consultations over a period of 15 working days. The project terms of reference are documented in Appendix 8.1.

1.2. Definitions and Scope

Generally, IM terminology is ambiguous with almost no standardised or agreed definitions. Fast evolving digital environments keep moderating terms and their application. National cultures, organisational contexts and professional backgrounds influence individual assumptions, meanings and translations. This makes it very challenging to achieve a shared understanding or agreement on IM topics and issues. Definitions for this report are based on good practice and documented in Appendix 8.21.

Data

Data is often used as a synonym for better knowledge and informed decision making. Also, data collection is often promoted as relevant, while data management and lifecycle curation are essential to access, exploit and maintain data effectively2.

DRM

For this project, DRM is used as an overarching term and includes CC, unless specifically stated.

Information

For this project, information is used as an overarching term and includes data and knowledge, unless specifically stated.

Lifecycle

Information is managed within a lifecycle, which comprises different steps and responsibilities. Relevant steps include needs assessments, planning, creation, organisation, sharing and re-use of

1 Griffith University and SPREP 2016, Information and Knowledge Management for Climate Change (IKM4CC) Strategic Framework: Guidelines for the Pacific Region. Griffith University, Brisbane. Retrieved from https://www.pacificclimatechange.net/sites/default/files/documents/IKM4CC_Strategic-Framework-Guidelines_v1.1_2.pdf 2 Pacific Community (SPC) & May, J. (2018). Aquaculture Portal Strategy. Unpublished Draft

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information. The process is comparable with a project lifecycle, which needs to be managed with dedicated financial and human resources.

Enabling Organisational Environment (or Information Management Maturity)

Information, and managing it with good practice, depends on an enabling organisational environment, which includes:

• People with responsibilities and capacities;

• Governance with leadership support and strategy alignment;

• Processes with business requirements, training and documentation; and

• Technology with hardware, software, security etc.

While technology is often well-covered and resourced, the attention to people, governance and processes is limited, which in turn challenges the effectiveness and sustainability of information and its management. Equal proportions of resources and attention are required to optimise the enabling organisational environment and its maturity.

Metadata

Metadata describes resources such as documents, data, media files or maps. It is sometimes described as ‘data about data’; examples include library catalogues, inventories or digital photo details. Metadata captures details such as the title, author or creator, publisher, year or date, language, tags or key words for topics or locations, file format or material type, related resources and much more. It is essential to find or discover, filter and connect information effectively. It also helps managing information efficiently including access control, intellectual property or rights, preservation and disposal. In contrast, metadata that is missing, unspecific or poor, reduces the effectiveness and value of information or data immensely. Metadata standards are applied by metadata librarians, curators, cataloguers or others in similarly-named roles.

IKM4DRR and IKM4CC

Frameworks and good practice guidance for IKM for DRR and CC exist. The UNISDR, renamed as the UNDRR in 2019, published the IKM4DRR Scorecard in 2013, followed by 6 IKM4CC guidelines published in 2016 by Griffith University in collaboration with SPREP, during the Pacific iCLIM project. These and other documents provide excellent baselines and practical explanations on how to strengthen and mainstream IKM in organisations, including projects. Awareness of these frameworks and their application need to be strengthened.

Personas

Personas are imaginary or fictional representations of different users or target audiences for an information system or website. They are used to plan (online) interaction and to focus user experiences from different perspectives when designing or updating a website, system or service. In other words, the use of personas enables ideas and assumptions of user preferences and information behaviours to be modelled, tested and validated, to ultimately improve and optimise online functionality.

User Focus (or User-Centred Design)

Activities and processes that focus on the user and his or her needs and experience, while developing a website, system or online service, are part of what’s described as a user-centred design. Similar and related to personas (as mentioned above), their aim is to model, test and validate assumptions of online functionality in response to user preferences and information behaviours.

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1.3. Methodology and Process

To build understanding of the DRM information needs of Pacific regional development partners, the project schedule includes stakeholder consultations and a workshop. The stakeholder consultations comprise an online survey and interviews to prepare for the workshop. The project schedule can be found in Appendix 8.3. A stakeholder list is documented in Appendix 8.4, stakeholder meetings are documented in Appendix 8.5, and workshop participants are listed in Appendix 8.6.

Online Survey

An online survey3 was prepared to support stakeholder consultations remotely. It targeted qualitative and quantitative feedback through seven open and closed questions, in addition to demographics. The survey explored DRM information needs, types and problems, the use of existing regional and global DRM information systems, and, the need for a regional DRM/CC information strategy. The demographic questions covered participant work areas including IM, age, gender and contact details. The survey draft was reviewed and confirmed by key stakeholders with some suggestions and respective updates. The survey was open for the week of Friday 18 to Saturday 26 May 2018. The survey is included in Appendix 8.7.

Initially, 50 DRM information stakeholders across different development partner agencies were contacted for the survey. These included various contacts from UN programs and civil society and regional organisations such as SPC. Further sharing of the survey across networks was encouraged, although no evidence of the volume of these secondary contacts exists. The survey was undertaken by 26 stakeholders; the anonymised results are documented in Appendix 8.8. Selected survey results were used during the workshop to illustrate trends or perspectives. The raw data was handed over to the project manager. It should be protected from circulation with any third parties, to ensure ethical, good practice for privacy and the confidentiality of individual survey contributions.

Stakeholder Interviews

Stakeholder consultations targeted key partners with interviews. Initial, semi-structured interviews were held with SPC, GIZ, PIFS and Oxfam, face-to-face, and NIWA remotely via Skype, within the limitations of time and geography. The interviews focused on challenges or limitations and good practice to inform the workshop design. Rich and informative discussions were held. A stakeholder list can be found in Appendix 8.4, with meeting schedules listed in Appendix 8.5 and workshop participants listed in 8.6.

DRM Information Systems Stocktake

A stocktake focused on major DRM information systems in the Pacific region and globally. Considering the dynamic environment of swift evolving technology, and the subsequent business requirements with user and information needs, any stocktake represents a temporary snapshot. This stocktake targeted details such as the title, link (URL), brief description, owner, resource type, format, contact person, and regional or global coverage. Not all details were covered immediately; therefore, further input was required from system owners. A range of information systems was included in the online survey to explore the use of, and knowledge about these systems. The systems list was expanded during the workshop, and it is desired to keep the list alive and online. The list is included in Appendix 8.9, with information system fact sheets included in the Appendices 8.9.1 to 8.9.20.

Workshop Preparations

The draft workshop agenda was shaped by stakeholder interviews and survey results. Key stakeholders provided feedback, which was overall positive and reconfirming. The workshop agenda is documented in Appendix 8.10. Almost 100 stakeholders were contacted and invited, while 39

3 The online survey was available online at https://goo.gl/forms/x7sRR2K1ckPqb8Wn2 . The survey is now closed.

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confirmed their attendance. The workshop was attended by 29 stakeholders from development partner agencies and 4 resource persons from UNDP.

2. Challenges and Opportunities

Various challenges with risks and opportunities for DRM information and its management were reconfirmed during this project activity. Strategic improvements for IM are challenging, limited and slow, while technology progresses quickly. Activities and respective investments often focus on procuring technology only, instead of strengthening existing organisational structures with staff, exploiting existing tools, and optimising data with updates, information services and knowledge exchange4 for better decisions. In other words, more technology does not directly lead to better DRM, if operational IM is not considered equally important and resourced accordingly. In fact, to maximise the return on investments with effective information systems, and reduce needless expenses and duplication, IM needs to be recognised and resourced at institutional level, with professional approaches, standards and good practice, beyond technology and beyond individual or personal solutions. This would indicate a theory of change is needed as illustrated in the Figure 1 below. The workshop was an opportunity to consolidate input from development partners, confirm the perceived challenges and identify a way forward.

Figure 1: Theory of Change

3. Workshop

3.1. Opening and Context

The workshop was opened by Mr. Dyfan Jones, Effective Governance Team Leader & Parliamentary Development Specialist and Officer-in-Charge for the United Nations Development Programme Pacific Office in Fiji. He made reference to the Sendai Framework with necessary investments in key risk information to achieve progress on development goals by governments and development partners . It was emphasised that systematic information management and information access are essential to enable the use of information for risk reduction. Further, the need for collaboration and coordination among development partners was expressed, with much opportunity for mutual support and capacity sharing. The workshop opening speech is documented in Appendix 8.11.

4 Cvitanovic, C., McDonald, J., & Hobday, A. J. (2016). From science to action: principles for undertaking environmental research that enables knowledge exchange and evidence-based decision-making. Journal of environmental management, 183, 864-874. Retrieved from https://www.sciencedirect.com/science/article/pii/S030147971630696X

•IM leadership support and

resources

Input

•IM mainstreaming

and strengthening

Output•Better IM

practice and cost efficiencies

Outcome

•Better DRM and resilience

Impact

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The workshop context was introduced with the initial idea of sharing information about DRM systems. Collaboration, coordination and communication needs were emphasised as means to address the fast-changing information and user needs in response to swift evolving technology. Doing so includes the opportunity to share good practice and addressing common challenges effectively. Consequently, previous IM workshops conducted such as the Pacific Damage and Loss (PDaLo) and DesInventar in 2013 were referenced5.

3.2. Session 1: Identification of information and IM experience among participants

The first workshop session aimed to establish a better understanding about participants and their involvement with information systems. IM experiences, responsibilities and expectations of workshop participants were synthesised to develop an understanding of capacities and priorities on site. The participants comprised DRM experts with personal IM activities, and IM or IT experts with a DRM or CC focus. It was emphasised that both professions and competencies - DRM and IM - must engage to achieve a better mutual understanding and coordination to address persistent IM challenges.

The session also covered different perspectives, cultures and IM terminology. It was stressed that IM-related definitions and expectations depend on the cultural, social, professional and individual context, conferring space for assumptions and risk for misunderstanding. The complexities of DRM and IM comprise different target audiences, purposes or contexts such as DRM operations or science, a range of hazards, and, various IM aspects. Definitions for this workshop were introduced as illustrated in Figure 2 below. The workshop expectations highlighted an improved understanding of information systems or IM practice and potential collaboration opportunities. A list with workshop expectations is documented in Appendix 8.12.

Figure 2: Definitions

3.3. Session 2: DRM Information Systems

The second workshop session targeted an overview of existing DRM information systems. Development partners, namely SPREP, SPC, NIWA and UNSIDR, presented innovative information systems and provided practical examples of good practice. The list of all workshop presentations

5 SPC & Streeter, M. (2014). Pacific Damage and Loss (PDaLo) workshop report. SPC SOPAC published report (PR186). Retrieved from www.spc.int/DigitalLibrary/Doc/GSD/Public_Reports/PR186.pdf

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including download links is documented in Appendix 8.13. Robust discussions ensued during the session, to clarify specific issues or opportunities for collaboration. Results from the survey prior to the workshop were introduced to illustrate the existing knowledge base and the use of existing regional and global DRM information systems by development partners.

The following analysis of information and IM strengths, weaknesses, opportunities and threats (SWOT) highlighted essential issues. A prioritisation exercise identified focus areas for discussion during the workshop sessions and highlighted a significant number of governance issues with much reference to coordination or the lack thereof. Participants allocated the highest priority to ‘improving the political will to tackle IM as a problem’. This was followed by the importance of metadata and standards and demonstrating the economic effects and costs of disasters to influence IM-related decisions and budgets. In other words, clear leadership and effective visible support is required to strengthen and drive awareness and advocacy for IM. The identification of champions and roles is important to clarify which partners are best placed to help with specific aspects. Participants discussed that improved IM for DRM, and, translating relevant data into policy and action could produce better informed decisions that would save more lives and resources. Overall, weaknesses ranked higher than opportunities, which was followed by threats, while strengths featured lowest. The outcome emphasises the critical situation for IM despite its relevance not only for DRM or CC but in general. Detailed results and ranking of the SWOT analysis are listed in Appendix 8.14.

3.4. Session 3: Information Management

This session introduced the concept of the information lifecycle and the desired enabling organisational environment or ‘information governance’ as contemporary concepts for good IM practice.

Information Lifecycle

Information is often produced without much detailed planning. However, as with projects and project management, a degree of needs assessment and planning is recommended before producing information. Explicit attention to organising information after its production was emphasised. This includes the attention to metadata and standards for description to optimise access or retention. Good communication including feedback and the re-use of information is an opportunity to maximise its value. Every step comprises different IM skills and responsibilities. Participants mapped a knowledge product to an information lifecycle to explore and understand good practice for IM or respective gaps. Project planning and project management thinking was compared with the IM lifecycle.

Enabling Organisational Environment

The following session introduced the concept of the enabling organisational environment or information governance. This contemporary concept includes people, governance and processes beyond technology, to manage information. It was reiterated that IM needs attention and resources in the same manner as projects and their management. Essentially, attention to the enabling organisational environment is not limited to just being IM specific. Rather, it represents good management or good governance in general. The existing global IKM4DRR6 and regional IKM4CC7 Frameworks were emphasised. The session targeted knowledge and critical thinking about IM

6 UNISDR. (2013). Information and Knowledge Management for DRR (IKM4DRR) Framework and Scorecard. Retrieved from https://www.unisdr.org/we/inform/publications/35238 7 Griffith University & SPREP. (2016). Information and Knowledge Management for Climate Change (IKM4CC): Complete Set. Brisbane: Griffith University. Retrieved from https://www.pacificclimatechange.net/document/information-and-knowledge-management-climate-change-ikm4cc-complete-set

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readiness (or maturity) for development partners. Participants mapped a knowledge product with costs, description and justification for all four components, namely - people, governance, processes and technology. Alternatively, the working groups mapped out risks, opportunities, enablers and drivers for each component.

3.5. Reflections Day 1

Feedback and reflections from the first workshop day comprised learning about various IM aspects. A better understanding of existing information systems, their access and opportunities for better science for informed decision making, was reiterated. The need for better and effective use of existing data volumes was emphasised, while the workshop heard that future data collection should focus on filling gaps and reducing duplication. In other words, focusing on problems to solve, and questions to answer, shall guide the use of existing, and the collection of future, data. This reflects goals from other development partners, for example the agreed Action Plan from the First SPC Regional Technical Meeting on Coastal Fisheries in 2017, which states:

“It is important that we first identify the questions that we wish to answer and then identify the appropriate data collection methodology and supporting technology and systems, while remaining clear to keep data collection as simple and efficient as possible”8.

Specific learning aspects included the clarification of metadata and its importance or value, and the similarity of IM to general project management. Overall, increasing IM capacity in the Pacific region was realised, which can translate into better support for countries in the future. Opportunities exist to leverage IM beyond DRM and across various sectors at the regional and national level. Recommendations emphasised the need for IM to be part of planning and budgeting. Figure 3 below visualises key aspects of the first workshop day.

Figure 3: Recap Day 1

8 SPC. (2017). First SPC Regional Technical Meeting on Coastal Fisheries: Agreed action plan. Retrieved from http://www.spc.int/DigitalLibrary/Doc/FAME/Meetings/RTMCF/1/RTMCF_1_Action_Plan.pdf . Other presentations retrieved from http://fame1.spc.int/en/meetings/240

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3.6. Session 4: Coordination, Collaboration and Communication

The second workshop day started with an introduction of the value for money concept applied to IM. Participants learned about the economical efficiencies and effectiveness of IM. More presentations were provided by NIWA, SPC and SPREP to demonstrate innovation and good practice for IM. The agencies highlighted the re-use of data and analysis or information services for countries, user-focused website design with personas and scenarios, and, strengthening organisational IM capacities. The Sendai Framework Monitor was briefly introduced to illustrate effective and efficient reporting. It re-uses damage and loss data from the PDaLo or DesInventar system for Sendai and SDG reporting at the same time, with further potential to satisfy FRDP reporting. Barriers for IM involved policy, institutional, human resources and technology aspects.

Results from the online survey showed that development partners were not aware of most existing regional DRM information systems. Survey respondents stated that no additional or duplicating systems should be added, while they emphasised the desire for more collaboration and coordination. While the survey represents only a small sample, it does validate assumptions and experiences. Figure 4 below illustrates these survey outputs.

Figure 4: Session 4: Coordination & Collaboration - Survey Results

The lack of coordination and collaboration received much attention in discussions, albeit with no clear vision for solutions. Group discussions documented several issues such as the lack of dialogue or political will and competition for funding, lack of time and unclear processes, intellectual property, and the lack of capacity to promote tools and IM. Participants stated that barriers can be addressed through dedicated resources, raising the profile of IM, building relationships and partnerships, or, regular programme discussions. Enablers included the recognition of mutual challenges and benefits, the need for behavioural change, recognition for IM, networking and peer exchanges, in addition to pooling resources to reduce duplication and save time. Opportunities such as this workshop and communities of practice were emphasised to overcome barriers and drive IM improvements. Finally, leadership support at the highest level, together with IM champions, were highlighted as prerequisites to influence and change behaviours. A consolidated table of barriers and enablers can be found in Appendix 8.15.

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3.7. Session 5: IM Framework with Session 6: Way Forward and Country Benefits

Participants engaged to combine the last two sessions of the workshop, namely the IM Framework, IM working group, way forward and country benefits. The results show a transition from DRM to IM thinking for better practice, and, mainstreaming IM with governance, advocacy and collaboration. Captured outputs from the session can be found in Appendix 8.16.

The survey showed clear support for a DRM/CC IM Framework, which reconfirms earlier policy recommendations. Participants realised during the workshop that IM Frameworks can be generic and broadly applied, while a focus on DRM and CC is required to optimise the functionality and benefits of such frameworks. The survey confirmed and validated specific priority information types, for example, GIS and maps, analysis, assessments, governance, policies, strategies, and statistics including baselines. Response information was prioritised before preparedness and prevention or recovery. While library /archive and raw data were not ranked the highest, they are essential to overarching functionality, so that information is available and accessible.

IM Framework and Working Group

Group discussions about an IM Framework with next steps and benefits for countries, were focused and comprehensive. Participants connected it with Sustainable Development Goals for DRM and CC, the FRDP and respective governing bodies such as the Pacific Resilience Partnership (PRP) with Taskforce members and working groups. It was mentioned that an IM working group should be formalised with regular exchanges and, that it should include the participation and representation of the private sector.

Activities – Short-, Medium-, Long-Term

Suggested short term activities comprise formalising the IM Working Group, as well as mapping exercises for a regional IM, DRM and CC directory. This should cover key stakeholders and partners interested in managing and enhancing DRM and CC information, data and knowledge, existing and new related programmes or projects and tools, and obviously, funding with sources. Joint planning, programming and design of IM and other initiatives in partnership shall strengthen the efficient creation, and effective use, of science, technology and KM to understand and inform DRM and CCA. Modelling good practice with better communication, collaboration and coordination for IM on regional level is suggested to drive positive change. The transfer and translation from regional to national levels can strengthen IM and consequently preparedness, response and recovery.

Medium term activities include ongoing discussions and collaboration to strengthen IM. The revival and ongoing support for Pacific Disaster Net, as well as the Pacific CC Portal, was highlighted. Mainstreaming IM shall be strengthened and supported through monitoring, evaluation and learning and capacity building. Financial tracking for CC and DRM and strengthening insurance facilities such as the Pacific Catastrophe Risk Assessment and Financing Initiative (PCRAFI) was also suggested.

Recommended long term activities include guidelines and good practice models for IM to be applied and strengthened, so as to optimise and standardise DRM practice. This includes the identification and workflow standardisation of key data sets, combined with advocacy, better governance and clear roles for IM. In fact, continuous updates of these standards need to be planned to reflect changing user and information needs, in view of swift evolving technology.

Country benefits

Workshop participants identified benefits for countries that translate and transfer better IM into better DRM from regional to national level and vice versa. Selected aspects cover:

• optimised DRM effectiveness and reporting through IM actions linked to global, regional and national priorities, issues and plans including sectors;

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• good governance strengthened through effective information governance with standards, policy and agreements;

• more IM effectiveness and efficiency through coordinated efforts;

• better accessibility and user-friendly availability of relevant data/information; and

• better capacity for IM and DRM through training and capacity building.

3.8. Reflections Day 2

Feedback and reflections from the workshop showed a better understanding of available information and IM issues, including the need to identify and address the respective gaps. Participants expressed the challenge to delineate IM as a topic and focus on it. It was recognised that IM and existing frameworks are not specific enough for DRM or CC. They address a general need to strengthen good practice and effective governance beyond DRM or CC. More specific IM solutions are required to optimise DRM and CC operations and science. The discussions were stated as robust, while more time and further collaboration with activities, meetings and workshops is required and desired. Similar workshops among development partners and in countries were recommended. The opportunity for networking and learning was appreciated.

4. Findings

DRM IM is complex and weak with very limited resources and capacities. Information needs are diverse, with priorities for specific information types. Challenges include the lack of leadership and support including resources, communication and collaboration, and, constantly evolving technology with changing user and information needs. Key priorities include addressing leadership challenges and improving the political will to tackle the need for enhanced information, data, associated management challenges, to enable easier, better and evidence-based or informed decisions. Strategic opportunities include mainstreaming IM, improving collaboration and resources, and, enhancing general and specific information governance. Relevant interest for improving DRM information, its management and coordination exists among development partners. Further findings are related to the workshop goals.

a) Understanding of existing data and key databases for DRM in the Pacific region.

After the workshop, participants expressed an improved knowledge of existing information systems for DRM. The need for better and effective use of existing information and data volumes was emphasised, while the workshop heard that future data collection should focus on filling gaps and reducing duplication. More time and opportunity is desired and required for a better understanding, adoption and application of existing systems. A regular opportunity for DRM and CC information innovation exchange is desired to strengthen networking and knowledge exchange4 among stakeholders. Further, a directory is recommended to strengthen access to DRM IM projects, platforms or systems, including stakeholders and specific expertise, or other aspects such as resources and financial tracking.

b) Limitations and opportunities to enhance data accessibility, coordination and sharing among development agencies in the region.

Diverse governance issues emerged as dominant barriers for IM, during engaged and rich discussions. Business cases for IM were suggested to influence decisions and budgets, including the demonstration of economic costs and the effects of disasters. These measures would target the engagement of ‘gate keepers’, champions and existing or new partnerships to drive and maximise positive change. It comprises better funding for IM with a) consistent core funding, b) dedicated IM projects, and c) cost-recovery from all other projects. Such measures would optimise the sustainability of information

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beyond technology. It includes people, governance and processes as essential parts of the enabling organisational environment to ensure effective IM.

Collaboration, coordination and communication are weak, and a crowded space for development assistance and other competing priorities. Donor advocacy was recommended to drive regular and shared programming, planning and implementation for IM with respective resources. In fact, information sharing, or the lack thereof, was related to relationships, trust and understanding rather than technology. Also, cultural and language differences increase assumptions and misunderstandings in addition to ambiguous IM terminology. In other words, engagement and communication efforts are required to realise shared systems, effective information products and knowledge exchanges4.

Information governance that carries standards and good practice requires more attention. Limited awareness of frameworks such as the IKM4DRR and IKM4CC exists. To improve discovery, access and sharing, the value of open standards, and, the need for better metadata was emphasised, with much learning for many participants. The packaging of information was highlighted to optimise the understanding and application of data and knowledge. Consequently, user focused IM is required to model and validate services and information products for specific target audiences, purposes and contexts.

c) Possibility of strengthening existing networks or working groups to optimise information for disaster preparedness, planning and support in the region.

Various IM activities and benefits were related to networking, communities of practice or an IM working group. Considering the expertise of some stakeholders, and, the need for capacity development for IM in the Pacific region, a working group can add much value. This includes strengthening knowledge exchange, and, better coordination and collaboration among members and interested stakeholders. It comprises virtual and other spaces, methods, standards or best practices for IM in general, and, for DRM or CC and information sharing specifically. Consortium solutions were suggested to optimise IM efficiencies. These represent contemporary solutions, including shared responsibilities and better sustainability for existing portals, repositories, libraries, archives and data collections, and, including different sectors and development partners that work beyond the field of DRM or CC but have a shared interest and abilities to contribute.

5. Suggested Activities

Various activities have been suggested by stakeholders during the project. The list below covers a range of activities to strengthen IM practice in the Pacific region.

What - Issue How – Actions to improve IM and good practice Why – Output / Outcome

IM network / working group

Institutionalise IM network or working group to drive agreed priority improvements.

Strengthen coherence and collaboration to mainstream IM.

Ensure inclusive approaches (NDMOs, Meteorological Services, NGO/CSO, Archives, Libraries, private sector, etc)

Collaborate to maximise ownership and participation.

Networking, collaboration and mutual learning are optimised.

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IM leadership support

Identify high level champions for IM.

Facilitate high level consultations and advocacy to strengthen sustainable IM funding and budgeting in countries, development partner agencies and private sector.

Collaborate to ensure outreach, coverage, adoption and maximised support.

Leadership support and champions drive positive change with awareness, advocacy and resources for IM.

IM Funding Develop a set of business cases to justify IM investments for development partners, government, communities and private sectors.

Model risks and opportunities of IM including value for money with economy, efficiency, effectiveness, equity.

Emphasise DRM IM impact through demonstrating the economic effects and costs of disasters to influence IM-related decisions and budgets.

Model core budgeting, dedicated projects and cost recovery from other projects for IM.

Develop IM policy brief to support IM mainstreaming.

Target Forum Economic Ministers Meeting (FEMM) for discussion and support.

Mobilise IM resources for mainstreaming and sustainability.

Collaborate for better understanding, adoption and advocacy.

IM mainstreaming with respective resources is justified, understood and supported by leaders and policy makers, in response to risks, opportunities and impact.

Joint planning and programming for IM including consortium solutions

Identify opportunities for joint IM planning and programming.

Consider damage and loss (PDaLo, Sendai Framework Monitor, PCRAFI, RiskScape/PARTneR) or repositories (library, archive, data centre) as example or model and pilot.

Understand efficiencies and benefits or gaps of consortium solutions through the mapping of IM processes and activities with responsibilities and stakeholders.

Collaborate for better synergies and adoption.

Joint IM planning, programming, and consortium solutions reduce duplication and optimise resources.

Various and complex DRM IM systems

Establish annual DRM and CC Information Innovation Marketplace (3 days) including Ignite Stage (15 minutes presentations) and side events for progressing IM issues on multilateral and bilateral basis.

Existing information systems are known and understood with better collaboration and use.

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Collaborate for shared organisation and maximal participation.

DRM IM Directory

Cover key IM stakeholders and partners, existing and new IM programs or projects and tools, and obviously funding with sources.

Maintain DRM / CC IM systems overview and fact sheets online to guide users and decision makers.

Ensure regular (annual) updates.

Collaborate to ensure accuracy and regular updates.

Collaborate to maximise usability and adoption.

Access to DRM and CC information systems, people and resources is strengthened.

Framework for IM for DRM and CC

Analyse existing Pacific DRM / CC-related governance (strategies, frameworks etc.) for information, data and knowledge statements and commitments.

Explore existing IM frameworks and standards.

Develop a framework to guide strategic and coordinated approaches for IM mainstreaming and information governance.

Ensure leadership visibility and support.

Ensure regular reviews to include new IM needs in response to evolving technology.

Collaborate for ownership and adoption.

A contemporary framework is available to support IM for DRM and CC including mainstreaming.

IM Standards and good practice

Identify existing standards and good practice, including IKM4CC and IKM4DRR;

Collaborate and communicate for better knowledge, understanding and adoption.

IM standards and good practice are available.

Organisational IM capacity

Adapt existing good practice with interactive and visual results, for example IM3 in combination with IKM4CC7 and IKM4DRR6.

Ensure analysis and respective IM services are included.

Collaborate to maximise mutual understanding and capacity development.

IM capacity (readiness or maturity) assessments are available to guide IM mainstreaming.

Metadata Identify metadata standards for good practice;

Analyse existing metadata;

Collaborate for good practice and harmonisation.

Metadata is standardised, optimised and harmonised for better IM and collaboration.

Terminology, tags, controlled vocabularies

Identify and analyse existing terminology and controlled vocabularies for DRM and CC;

Collaborate for identifying good practice and harmonisation.

Terminology is standardised, optimised and harmonised for better discovery and filtering of

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information, and for better collaboration.

Monitoring, Evaluation and Learning (MEL)

Explore MEL for IM.

Develop a MEL IM model for good practice.

Collaborate for ownership and adoption.

IM MEL models are available to support and demonstrate good practice.

Project IM Lifecycle

Map IM activities with benefits to standard project management lifecycles.

Collaborate for identifying good practice and challenges for optimisation and adoption.

IM for project management (lifecycles) is available to model and demonstrate opportunities and benefits.

Pacific Disaster Net (PDN)

(Opportunity to host DRM IM directory)

Establish a business case for PDN.

Maximise and model good practice for IM.

Identify continuous resources.

Optimise synergies with Pacific Climate Change Portal and interoperability with other systems.

Review existing redesign, MEL framework, mailing lists etc.

Explore vendor-based hosting to optimise ongoing support and security as lessons learned.

Collaborate to optimise usability and adoption.

PDN is revived and functional including aggregation and communication of DRM information.

Damage and loss or impact recording

Explore existing damage and loss systems with standards, reporting, benefits or challenges;

Collaborate to harmonised practice for efficient updates and effective country support.

Damage and loss information including impact is updated, for better assessments, analysis, risk models and maps etc.

Sendai Framework Monitor (SFM) reporting

Introduce SFM to development partners;

Introduce results from country reporting session during Resilience Week 2017 and SFM training with NDMOs and Statistics Officers 03/2018;

Collaborate for improved reporting and country support.

Reporting efficiencies are maximised including Sendai, SDG, FRDP, and damage and loss or impact.

Federated search9

Explore existing federated search functionality, including PCCP and other sites;

Collaborate for options to query DRM and CC sites simultaneously.

Different sources or sites can be queried for information discovery simultaneously.

IM in countries Transfer activities from regional development partner level and working group to country level.

IM in countries is strengthened.

9 Definition Federated Search: A federated search is a technology which enables searching different resources

at the same time, simultaneously. For example, the Pacific Climate Change Portal federated ‘regional search’ can query at the same time also the Pacific Disaster Net, Pacific regional data repository, Pacific Solution Exchange, and Vanuatu sites.

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Ensure shared activity planning for better results and adoption.

IM Capability – roles and responsibilities

Adapt existing good practice and standards to model IM roles and responsibilities with examples for job descriptions, performance measurement and professional development (capability matrix inspired by good practice such as Skills Framework for the Information Age, SFIA10 and other examples 11).

Collaborate to maximise mutual understanding, adoption and capacity development.

IM roles and responsibilities are modelled and documented to support job descriptions, performance management and frameworks.

IM Training Explore learning partnerships with different agencies including USP, Technical and Further Education (TAFE), online courses, tutoring, government exchanges with secondment, volunteering and mentoring, Universities etc.

Collaborate to ensure appropriate and realistic approaches and their adoption.

IM training opportunities are identified and applied.

Financial tracking

Explore existing financial tracking approaches.

Identify needs and opportunities.

Collaborate for shared solution.

Financial tracking for DRM and CC is optimised.

Key information for different target audiences / users

Identify target audiences and develop personas as user representation.

Identify key information for different DRM phases (before, during, after) with different hazards.

Model use cases or scenarios and map who needs what, when, why, where and how.

Develop stories to illustrate and visualise good IM practice with examples.

Improve the understanding of IM needs, processes and complexities.

Collaborate to maximise mutual understanding and capacity development.

Key information (including key data sets) is identified and modelled for key target audiences/users.

Operational IM and processes

(follow up from ‘key information

Document key DRM information processes as template SOP and baseline for good practice.

Emphasise shift from ad hoc and reactive IM towards proactive and structured IM.

IM is shifting from ad hoc and reactive operations to proactive processes including SOPs for key

10 SFIA Foundation. (2018). Skills Framework for the Information Age (SFIA). Retrieved from https://www.sfia-online.org/en 11 National Archives Australia. (2015). Digital information and records management capability matrix: Skills and knowledge for Australian Government employees. Retrieved from http://www.naa.gov.au/information-management/support/qualifications/capabilities-matrix/index.aspx

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for target audiences’)

Develop, test, train and review SOPs.

Collaborate to maximise mutual understanding and capacity development.

information with less duplication.

IM Communications

Engage communication expert for effective IM messages and outreach.

Establish good practice documentation to promote IM – animated videos, brochures, templates etc.

Ensure dissemination, knowledge exchange and feedback for improvements.

Collaborate to maximise effectiveness and messaging for different target audiences.

IM is communicated effectively with better awareness and understanding.

Knowledge exchange4

Establish processes and good practice for knowledge exchange12.

Model difference between information dissemination and knowledge exchange.

Include stakeholders, agree key questions to answer and problems to solve, agree participatory approaches, tailor messages for target audiences, meet for knowledge exchange and brokering to understand results.

Collaborate for better understanding and pilot.

Existing good practice for IM for DRM and CC is known, understood and used / adopted.

6. Recommendations

Recommendations target a strategic high-level perspective rather than operational details. To pave the way for better IM for DRM and CC, the next steps and specific development include, to:

• Capitalise on the momentum and continue stakeholder engagement by pursuing the activities suggested during the workshop.

- This includes follow-up meetings and networking as soon as possible to establish further guidance about DRM and CC information and sources.

• Mobilise leadership support and resources to mainstream IM into DRM and CC with ownership and commitment.

- This includes dialogue with the Forum Secretariat for a supplementary briefing paper on IM for DRM and CC during the annual Forum Economic Ministers’ Meeting (FEMM), and the identification of champions together with the provision of guidance for actions they could take.

• Optimise governance of DRM and CC information with good practice, standards and guiding frameworks to strengthen IM sustainability and effectiveness.

- This includes working with the Pacific Resilience Partnership (PRP) Taskforce and others to promote a Pacific IM framework for DRM and CC.

• Institutionalise collaboration and knowledge exchange with partnerships and working groups to maximise synergies, efficiencies and diverse mutual benefits.

12 Reed, M. S., Stringer, L. C., Fazey, I., Evely, A. C., & Kruijsen, J. H. J. (2014). Five principles for the practice of knowledge exchange in environmental management. Journal of Environmental Management, 146, 337-345. Retrieved from https://www.sciencedirect.com/science/article/pii/S030147971400365X

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- This includes making recommendations to the PRP Taskforce to establish a working group on IKM for DRM and CC, as well as building on the informal network established under this RESPAC activity.

• Operationalise monitoring, evaluation, reporting and learning (MERL) for continuous innovation with effective communications and feedback.

- This includes measuring and demonstrating IM improvements with value for money, learning and innovation.

7. Monitoring, Evaluation and Learning (MEL)

This project is successful when outputs are delivered within time and budget. Most deliverables and progress have been on track with the project schedule. All activities, the survey, interviews and workshop were facilitated as planned. The quantity and quality of feedback exceeded expectations. Consequently, the final report covering the workshop and project was slightly delayed; the two days allocated for reporting after the workshop proved insufficient to capture, analyse and consolidate the workshop results.

For the RESPAC project reporting, this activity aligns with Output 2: Institutionalise capacities to manage effective recovery processes to reduce risks and promote resilient development (5-10-50 pathway 4). Project activities address the institutional context and specifically IM, with systems and capacities and respective gaps13. To improve IM with benefits for Pacific countries, the capacity and collaboration of development partners needs to be strengthened. Existing IM approaches were explored with strengths, weaknesses, opportunities and threats, to identify priority actions for improvements. These actions include the enabling organisational environment, and specifically, information governance with new standards, existing baselines, and, gaps for better DRM IM14. The workshop included some training to build understanding of IM requirements and respective frameworks.

Communications during the project included Twitter feeds15. The workshop outputs are accessible at a dedicated event site16, which is linked to the UNDP Pacific RESPAC project website17.

13 UNDP. (2016). Project document: Disaster resilience for Pacific SIDS (RESPAC). Retrieved from http://www.pacific.undp.org/content/dam/fiji/docs/ProDocs/RESPAC_PRODOC_FINAL.pdf (Page 7 – 9 14 UNDP. (2016). Project document: Disaster resilience for Pacific SIDS (RESPAC). Retrieved from http://www.pacific.undp.org/content/dam/fiji/docs/ProDocs/RESPAC_PRODOC_FINAL.pdf (Page 18, Footnote 77 15 UNPD RESPAC. (2018, May 28). Regional information management workshop ... [Twitter feed]. Retrieved from https://twitter.com/RESPACatUNDP/status/1001273639935750145 16 UNDP RESPAC. (2018). Disaster Risk Management Information Workshop 29 - 30 May 2018. Retrieved from http://www.pacific.undp.org/content/pacific/en/home/presscenter/events/respac-drm-information-workshop.html 17 UNDP. (2018). Disaster Resilience for Pacific Small Island Developing States (RESPAC) Project. Retrieved from http://www.pacific.undp.org/content/pacific/en/home/operations/projects/environment_and_energy/respac-project.html

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8. Appendices

Several appendices complement the project report. They comprise:

8.1 Terms of Reference (TOR)

8.2 Definitions

8.3 Project Schedule

8.4 Stakeholder List

8.5 Stakeholder Meetings List

8.6 Workshop Participants List

8.7 Online Survey

8.8 Online Survey Results

8.9 DRM Information Systems List

8.10 Workshop Agenda

8.11 Workshop Opening Speech

8.12 Workshop Expectations

8.13 Workshop Presentations

8.14 Analysis of Strengths, Weaknesses, Opportunities and Threats (SWOT)

8.15 Coordination, Collaboration and Communication – Barriers and Enablers

8.16 Country Benefits, DRM/CC IM Framework and Way Forward

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8.1. Terms of Reference (TOR)

Terms of Reference

Ref # PN/FJI-007-18

Project Name: RESPAC

Consultancy Title: Regional Awareness Workshop on Data for Disaster Risk Management (DRM)

Duty Station: Suva

Duration of the Contract:

• Contract period: The consulting period will be from 14 May 2018 to 1 June 2018

• Number of working days: 15 days

• Commencement and End dates of assignment. Start Date: 14/5/2018, End Date: 1/6/2018

Consultancy Proposal should be mailed to C/- UNDP Fiji MCO, Private Mail Bag, Suva, Fiji or sent via email to etenderbox.pacific@undp.org no later than 6th March, 201 8 (Fiji Time) clearly stating the title of consultancy applied for. Any proposals received after this date/time will not be accepted. Any request for clarification must be sent in writing, or by standard electronic communication to procurement.fj@undp.org . UNDP will respond in writing or by standard electronic mail and will send written copies of the response, including an explanation of the query without identifying the source of inquiry, to all consultants. Incomplete, late and joint proposals will not be considered and only offers for which there is further interest will be contacted. Failure to submit your application as stated as per the application submission guide (Procurement Notice) on the above link will be considered incomplete and therefore application will not be considered.

Objectives:

Statement(s) outlining clearly the anticipated results of the consultancy.

a) Raising awareness on availability of data for DRM in the region and various key databases available globally and to the region that provides information relevant to disaster e.g. PDalo, PDN, PacRIS, etc.

b) Identifying the value of establishing a DRM IM working group to enhance data accessibility and data sharing amongst partners.

Background

• History & overview of the assignment.

In line with the rest of the world, the Pacific region is experiencing an increasing demand for information on disasters. This interest is partly driven by the desire to better understand the impacts of past events so that we can better prepare for future ones. This need for information is bolstered with the impending impacts of climate change in the region. 1

Providing useful information on disasters means ensuring that data is consistently collected, described and updated, as well as made available to the wide range of stakeholders who need it to inform risk reduction. In the Pacific region, consolidated information on disaster risk management has been

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achieved through the Pacific Disaster Net (PDN). This portal has sought to underpin informed decision-making and effective investments into disaster risk reduction. Nevertheless, numerous other information systems highly pertinent to disaster risk management in the region also exist, or, are under development. These include the Pacific Risk Information System (PacRIS) and the emergent Pacific Damage and Loss (PDaLo) Database, both of which include data that describe the cost of disasters in the region.18

In order to optimise disaster risk management in the Pacific, there is a need for stakeholders to be aware of the existing and emerging opportunities to share and use data in the region, how best to make use of these opportunities and to develop and implement a strategy for development in the future.19

• Linkage to corporate objective or work plan. The Disaster Resilience for Pacific SIDS (RESPAC) project aims to lower the risks of natural disasters, including those from climate change, in Pacific island countries (PICs). The project targets this objective through three components:

1. Strengthened early warning systems and climate monitoring capacity in selected PICs;

2. Preparedness and planning mechanisms and tools to manage disaster recovery processes strengthened at regional, national and local level;

3. Increased use of financial instruments to manage and share disaster-related risk, and, fund post-disaster recovery efforts.

Among other things, Component 2 of the project seeks to strengthen the capacity of selected PIC governments and regional actors generally to establish disaster preparedness and post-disaster recovery through – among other things – to identify and support appropriate actions to strengthen recovery preparedness plans and post-disaster recovery plans/operations drawing on from best practices and experiences. In this case, to strengthen data sharing and support raising awareness to development partners and countries on the availability of data and databases relative to disaster risk management (DRM) that underpins disaster preparedness, response and recovery. High staff turnover amongst development agencies denotes staff are not aware of availability of data that can support their DRM works.

Scope of work/Expected Output

Defines:

• Expectations

RESPAC seeks an information management specialist (hereby refer to as ‘the consultant’) to conduct a regional workshop to raise awareness to development partners on the availability of DRM data and databases that supports disaster preparedness, response and recovery in the region. The work that will be delivered by the consultant includes:

a. Raising awareness on availability of data for DRM in the region and various key databases available globally and to the region that provides information relevant to disaster e.g. PDalo, PDN, PacRIS, etc.

18 https://www.preventionweb.net/risk/datasets 19 http://www.spc.int/DigitalLibrary/Doc/GSD/Public_Reports/PR186.pdf

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b. Explanation of what these databases are used for and its relevancy to disaster preparedness, response and recovery in the region, data management, operations and sustainability, etc.

c. Planning data coordination amongst development partners, using existing networks, e.g. Pacific Disaster Net, and/ or setting up ways to harmonise on data use and minimise time spent accessing reliable data.

d. Identifying the value of establishing a DRM IM working group.

• Outputs

As a result of the work, development partners will:

a) Have an in-depth understanding of the data for DRM and various key databases that are available at the regional and international level for disaster planning and management.

b) Understand limitations and opportunities to enhance data accessibility, coordination and sharing amongst development agencies in the region.

c) Understand limitations and opportunities to improve efficiency in disaster preparedness, predictability, planning and support in the region.

• Timelines & Due dates

Activity Dates # working days

Review and consolidate all DRM databases and data used in the region and globally, meeting and conduct pre - workshop survey with partners including SPC/GIZ/OCHA/USP/SPREP/PHT

14-24/5/18 9 days

Preparatory work for workshop 25 & 28/5/18 2 days

Region al workshop delivery 29 & 30/5/18 2 days

Reporting and compilation of workshop report 31/5 & 1/6/18 2 days

TOTAL 15days

Resources Provided

• The consultant will be required to deliver the work from UNDP Pacific office in Fiji, for the entire duration of the contract, i.e. 15 days. A workstation will be allocated but computer and other resources will be provided by the consultant.

Supervision/Reporting

• The consultant will report to the Manager, RESPAC and will be required to provide regular updates on the progress of the work.

Requirement for Qualifications & Experience

• A detailed and theoretical understanding of information and knowledge management.

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• Extensive experience in developing and delivering training in information management.

• Extensive experience in developing and management of DRM-related databases.

• Advanced university degree (Master’s degree or equivalent) in Information and Knowledge Management.

• Excellent oral and written communications skills as well as excellent interpersonal skills.

• Experience of working in the Pacific region and/or understanding of Pacific culture and behaviour.

Payment Schedule (if required):

Deliverable Percentage of Total Price

Signing of the contract 20%

Conducting regional workshop and submission of final report.

80%

Total 100%

Evaluation

Cumulative analysis

The proposals will be evaluated using the cumulative analysis method with a split 70% technical and 30% financial scoring. The proposal with the highest cumulative scoring will be awarded the contract. Applications will be evaluated technically and points are attributed based on how well the proposal meets the requirements of the Terms of Reference using the guidelines detailed in the table below:

When using this weighted scoring method, the award of the contract may be made to the individual consultant whose offer has been evaluated and determined as:

a) responsive/compliant/acceptable, and b) having received the highest score out of a pre-determined set of weighted technical and

financial criteria specific to the solicitation.

* Technical Criteria weighting; 70%

* Financial Criteria weighting; 30%

Only candidates obtaining a minimum of 49 points in the Technical Evaluation would be considered for the Financial Evaluation. Interviews may be conducted as part of the technical assessment for shortlisted proposals.

Evaluation Criteria Percentage (%)

In-depth understanding of the data for DRM and availability of various key databases in the Pacific region for disaster planning and management.

10

A detail and theoretical understanding of information and knowledge management.

10

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Extensive experience in developing and delivering training in information management, in the Pacific region.

20

Advanced university degree (Master’s degree or equivalent) in Information and Knowledge Management.

20

Experience of working in the Pacific region and/or understanding of Pacific culture and behaviour.

10

Total 70

Offerors must send the following documents:

I. Signed P11 form including names of at least 3 referees II. Cover letter setting out:

A statement of how the applicant meets the qualifications and experience requirements. Proposed methodology/approach including preliminary work plan (covering deliverables, key activities and due dates).

III. Completed template for confirmation of Interest and Submission of Financial Proposal

Consultant must send a financial proposal based on a Lump Sum Amount. The total amount quoted shall be all-inclusive and include all cost components required to perform the deliverables identified in the TOR, including professional fee, travel costs, living allowance (if any work is to be done outside the IC´s duty station) and any other applicable cost to be incurred by the IC in completing the assignment. The contract price will be a fixed output-based price regardless of any extensions of the specified duration. Payments will be made upon completion of the deliverables/outputs.

In general, UNDP shall not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources.

In the event of unforeseeable travel not anticipated in this TOR, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and the Individual Consultant, prior to travel, and will be reimbursed.

The P11 form and Template for confirmation of interest and Submission of Financial Proposal is available under the procurement section of UNDP Fiji website (www.pacific.undp.org )

Consultancy Proposal should be mailed to C/ - UNDP Fiji MCO, Private Mail Bag, Suva, Fiji or sent via email to etenderbox.pacific@undp.org no later than 6th March, 2018 (Fiji Time) clearly stating the title of consultancy applied for. Any proposals received after this date/time will not be accepted.

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8.2. Definitions

General definitions for this strategy are based on good practice and adopted from Pacific IM Frameworks7.

Data The representation of facts, concepts or instructions in a formalised manner suitable for communication, interpretation or processing20.

Information Any collection of data that is processed, analysed, interpreted, classified or communicated in order to serve a useful purpose, present facts or represent knowledge in any medium or form. This includes presentation in electronic (digital), print, audio, video, image, graphical, cartographic, physical sample, textual or numerical form20.

Knowledge A body of understanding that is constructed by analysing information. Knowledge may be recorded or embedded within people in organisations20Error! Bookmark not defined..

Information management (IM)

The collection, processing, organisation, storage and dissemination of data and information for a specific purpose6.

Knowledge management (KM)

The leveraging of people, resources, processes and information to achieve a strategic objective20.

Information and knowledge management (IKM)

The dual activities of information management and knowledge management, which may be undertaken as separate or integrated activities within an organisation.

20 Definition from QGCIO 2009, Queensland Government Information Management Policy Framework Definitions. Brisbane, State of

Queensland (Department of Public Works).

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8.3. Project Schedule

B) Proposed Methodology/Approach including Preliminary Work Plan

The suggested work plan is described in the table below, covering milestones with a description of key activities and outputs, timeframes and human resources 21. It addresses the steps as mentioned in the Terms of Reference:

• Review and consolidate all [relevant] 22 DRM databases and data used in the region and globally, meeting and conducting pre-workshop survey with partners including SPC/GIZ/OCHA/USP/SPREP/PHT;

• Preparatory work for workshop;

• Regional workshop delivery;

• Reporting and compilation of workshop report.

The short and ambitious project time frame requires effective coordination. This includes preparation activities such as a survey, information collection and partner meetings to run parallel, while it does not allow for in-depth analysis or detail. Collaboration with and support from the UNDP Team is desirable to ensure that results meet the expectations. Examples include an early “save the date” notice about the workshop for potential participants to ensure that key partners are available. Further support is required for workshop logistics such as invitations, location coordination, catering and other aspects. Opportunities exist to benefit from the successful Pacific Solution Exchange and UNDP communications team to maximise outreach while engaging within familiar networks.

Note: Critical aspects of successful IKM projects include executive support, stakeholder involvement, and scope management. Particularly, communication and change management are essential to ensure participation and the adoption of new ideas or ways of working.

ID Time Milestone Description of Activities

& Notes Who is

involved Planned Output

1 28/03/2018 23

Workshop notice

Send early “save the date” notice to key participants to optimise the availability;

UNDP Team members;

Project Manager;

Workshop notification sent;

2 13/05/2018

Travel Arrival Arrive at duty station Suva from home base;

Consultant Consultant on site

3 14/05/2018

Introduction

Introduce UNDP team members and consultant;

Discuss and agree work plan with schedules and outputs;

Project Manager;

UNDP Team members;

Consultant;

Common understanding established including expectations and assumptions of the project;

21 It is based on the Project Management Body of Knowledge (PMBOK) standard terminology and guidelines (https://en.wikipedia.org/wiki/Project_Management_Body_of_Knowledge ; http://www.pmi.org/pmbok-guide-standards). 22 A documentation with focus on relevant DRM information systems is recommended, as the documentation of all existing regional and global DRM information systems is not possible within the short project timeframe. 23 Note: This activity is scheduled as UNDP Team task before the consultant commitment starts.

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Discuss and agree workshop agenda to guide planned activities;

4 14 – 16/05/2018

Pre-workshop survey

Develop, test, facilitate, analyse and document the survey 24;

Consultant;

UNDP Team members;

Survey established and outputs complement the workshop preparations and results;

5 17 – 21/05/2018

DRM information systems list

Review and consolidate all relevant 22 DRM databases and data used in the region and globally;

Consultant;

UNDP Team members;

List of relevant Pacific DRM information systems prepared;

6 22 – 24/05/2018

Partner meetings

Including SPC / GIZ / OCHA / USP / SPREP / PHT (depending on availability);

Consultant;

UNDP Team members;

Relevant partner consultations inform the workshop preparations and results;

7 25 & 28/05/2018

Workshop preparations

Prepare agenda, invitations, workshop results evaluation, and logistics;

Consultant;

UNDP Team members;

Project Manager;

Workshop preparations cover relevant aspects;

8 29 & 30/05/2018

Workshop facilitation

Engage and coordinate the workshop as planned;

Consultant;

UNDP Team members including rapporteurs;

Project Manager;

Workshop is conducted and evaluated;

9

31/05 & 01/06/2018

Reporting Prepare project and workshop report;

Consultant;

UNDP Team members;

Project and workshop report prepared, covering essential steps and recommendations;

10

01/06/2018

Project closure

Handover report, discuss potential succession activities, and finalise project;

Consultant;

UNDP Team members;

Results and potential succession activities are discussed, and the project is closed.

24 The survey adds value to gather details about DRM information systems, existing challenges, the planned workshop, and potential future information management activities. It could also complement a climate change information stocktake which SPREP together with the Griffith University during the Pacific iCLIM project phase 1 facilitated. Please see the relating report, which also includes a valuable section of challenges and lessons learned: Pacific iCLIM Climate Change Data and Information Stocktake - Fiji, Tonga and Vanuatu, June to August, 2015: Final Report. Retrieved from https://www.pacificclimatechange.net/sites/default/files/documents/Pacific%20iCLIM%20%20Climate%20Change%20Data%20Stocktake%202015%20Final%20Report.pdf

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Project Manager;

11

02-03/06/2018

Travel return Return from duty station Suva to home base;

Consultant Consultant returned.

37

8.4. Stakeholder List

Various internal and external stakeholders were consulted during the project. A list of stakeholders is documented below.

No Name Organisation

1 Pacific Disability

2 Abdulaziz Dada UNICEF

3 Adrian Nicolae EU

4 Aleyda Valdesa UNOCHA

5 Alice Lum UNDP

6 Anaïs Rouveyrol SPC

7 Andrew Jones SPC

8 Andy McElroy UNISDR

9 Anju Mangal SPC

10 Anna Naupa UNESCAP

11 Anne Colquhoun UNOCHA

12 Anthony Blake SPC

13 Asenaca Ravuvu UNDP

14 Benjamin Popovich NIWA

15 Bernard ILO

16 Bruce Campbell

17 Chris Ryan UNESCAP

18 Christine Serreyn MFAT

19 Daniel Taufaga Adra

20 David Dore SPC

21 Desna Solofa RCO

22 Dip Magar UNHCHR

23 Doris Susau Live & Learn

24 Elizabeth Larson UNCDF

25 Evelyn Adolph UNCO FSM

26 Francis Wele UNDP

27 Frederik New York

28 Georgina Bonin UNDP

29 Gregory Keeble UNESCO

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30 Helene DesCombes USP

31 Herve Damlamian SPC

32 Ilaisa Naca FAO

33 Iris Low-McKenzie Save the Children

34 Israela Abrahamson UNWomen

35 Jenny Brown EU

36 Jessica Sanders FAO

37 Johannes Schunter UNDP

38 Jonathan Rowe MFAT

39 Joseph Nyemah FAO

40 Jutta May UNDP

41 Kata Duaibe OXFAM

42 Kate McFarlane Save the Children

43 Katerina Sefeti FAO

44 Katerina Syngellakis GGGI

45 Katri Kontio WHO

46 Keleni SPC

47 Kevin Petrini UNDP

48 Kirsi Peltola Save the Children

49 Kristyn Lobendahn PIPSO

50 Kurumisawa Rina JICA

51 Litea Biukoto SPC

52 Luke Koroisave UNDP

53 Ly Ngo UNESCAP

54 Madelene Eichhorn UNRCO

55 Makelesi Gonelevu SPREP

56 Marita Manley Independent

57 Mark Overmars UNICEF

58 Merana Kitione UNDP

59 Michael Arunga Obare UNOCHA

60 Moortaza Jiwanji UNDP

61 Mosese Sikivou PIFS

62 Noud Leenders UNDP

63 Olivier Dalang SPC

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64 Paula Holland NIWA

65 Phil Bright SPC

66 Raymond Bojczuk DFAT

67 Reshmi Rita UNOCHA

68 Rhonda Roberts SPC

69 Robert Dodds IFRC

70 Rochelle Braaf UNWomen

71 Sachindra Singh SPC

72 Sandra Paredez UNFPA

73 Sereima Kalouniviti SPC

74 Setaita Tavanabola UNDP

75 Stanley Gwavuya UNICEF

76 Stephanie Zoll IFRC

77 Subhashni Raj UN Women

78 Suliasi Sarosaro Save the Children

79 Surkafa Katafono ILO

80 Tagaloa Cooper Halo SPREP

81 Tim Wilcox UNISDR

82 Timo Baur GIZ

83 Tu Tangi Plan International

84 Varanisese Tawake UNDAF, UNRCO - minutes

85 Vathinee Jitjaturunt

86 W. Tikoisuva UNICEF

87 Wolf Forstreuther SPC

88 Wulf Killmann GIZ

89 Iosefa Maiava

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8.5. Stakeholder Meetings List

Stakeholder meetings and interviews covered a range of agencies. A list with meetings is documented below.

No Name Organisation Meetings

1 Litea Biukoto SPC Monday, 14 May, 11am-3pm

2 Mosese Sikivou PIFS Tuesday, 15 May, 7.30am-9.15am

3 Paula Holland NIWA Tuesday, 15 May, Skype

4 Timo Baur GIZ Tuesday, 15 May, 10am-1.15pm

5 Johannes Schunter UNDP Wednesday, 16 May, 9-9.45am

6 Kata Duaibe OXFAM Wednesday, 16 May, 1-2.30pm

7 Kevin Petrini UNDP Wednesday, 16 May, 3.30-4pm

8 Makelesi Gonelevu SPREP Wednesday, 16 May, 11.30am-12.30pm

9 Dyfan Jones UNDP Tuesday, 22 May, 4-4.30pm

10 Sereima Kalouniviti SPC Tuesday, 22 May, 10.30am-12.15pm

11 Michael Arunga Obare UNOCHA Wednesday, 23 May, 2-2.45pm

12 Moortaza Jiwanji UNDP Wednesday, 23 May, 3.30-4pm

13 Reshmi Rita UNOCHA Wednesday, 23 May, 2.45-3.15pm

14 Jenny Brown EU Thursday, 24 May, 3pm

15 Andy McElroy UNISDR Friday, 25 May, 8am

16 Christine Serreyn MFAT Friday, 25 May, 11am

17 Marc Overmars UNICEF Monday, 28 May, 9am

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8.6. Workshop Participants List

Overall, 39 participants had confirmed their attendance, while 29 joined the workshop. A list with workshop participants is documented below.

No Name Organization

1 Amelia Caucau SPC

2 Andy McElroy UNISDR

3 Benjamin Popovich NIWA

4 Bou Mawi PIPSO

5 Eminoni Bobo ADRA Fiji

6 Ilaisa Naca FAO

7 Jenny Brown EU

8 Jonathan Hall UNICEF

9 Katerina Sefeti FAO

10 Keleni Raqisia SPC

11 Kirsi Peltola Save the Children Fiji

12 Lanieta Tokalau Live & Learn

13 Ly Ngo UNESCAP

14 Makelesi Gonelevu SPREP

15 Michael Arunga Obare UNOCHA

16 Olivier Dalang SPC

17 Patrick Haines SPC

18 Paula Holland NIWA

19 Phil Bright SPC

20 Sachindra Singh SPC

21 Sereima Kalouniviti SPC

22 Stanley Gwavuya UNICEF

23 Subhashni Raj UNWomen

24 Suliasi Sarosaro Save the Children Fiji

25 Timo Baur GIZ

26 Tu Tangi Plan International

27 Varanisese Tawake UNDAF, UNRCO - minutes

28 Vuki Buadromo SPC

29 Zarin Khan SPC

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30 Jutta May UNDP

31 Francis Wele UNDP

32 Luke Koroisave UNDP

33 Noud Leenders UNDP

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8.7. Online Survey

UNDP RESPAC: DRM Information - Stakeholder Survey https://goo.gl/forms/x7sRR2K1ckPqb8Wn2

The UNDP Disaster Resilience for Pacific SIDS (RESPAC) project aims to lower the risks of natural disasters, including those from climate change (CC), in Pacific island countries (PICs). The project facilitates this online survey to gather stakeholder feedback about disaster risk management (DRM) information. Your experience and input are important to guide the improvement of information management (IM) and coordination. The survey covers 7 questions and your optional demographics - and we really appreciate your support! The survey will be open from 17 to 25 May 2018.

Note: The term information here includes data, documents and knowledge, unless otherwise mentioned.

1. What DRM information do you need and how do you use it?

2. What problems with DRM information and its management do you face?

3. a. Which of the following regional information systems do you use and how often?

System Often Sometimes Never Did not know

Fiji Meteorological Service (RSMC - http://www.met.gov.fj/)

PacGeo (http://www.pacgeo.org/)

Pacific Catastrophe Risk Assessment and Financing Initiative (PCRAFI/PacRIS - http://pcrafi.spc.int/)

Pacific Climate Change Portal (PCCP - https://www.pacificclimatechange.net/)

Pacific Climate Change Science (PCCSP - https://www.pacificclimatechangescience.org/)

Pacific Damage and Loss (PDaLo - www.pdalo.net)

Pacific Disaster Net (PDN - www.pacificdisaster.net)

Pacific Humanitarian Team (PHT - pacifichumanitarian.info)

Pacific Meteorological Desk & Partnership (https://www.pacificmet.net)

Pacific Regional Information System (PRISM - https://prism.spc.int/)

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Pacific Solution Exchange (PSE - www.solutionexchange-un.net/pacific/)

Pacific Tsunami Warning Center (PTWC - https://ptwc.weather.gov)

Terra Nova (https://www.terranova.org.au/)

USP-European Union Global Climate Change Alliance (USP EUGCCA - https://pace.usp.ac.fj/projects/eugcca-project/)

3. b. Which of the following global information systems do you use and how often?

System Often Sometimes Never Did not know

Emergency Events Database (EM-DAT - www.emdat.be/)

GLobal IDEntifier (GLIDE - http://www.glidenumber.net)

Inform Index for Risk Management (http://www.inform-index.org/)

PreventionWeb (PW - https://www.preventionweb.net)

ReliefWeb (https://reliefweb.int/)

Sendai Framework Monitor (SFM - https://sendaimonitor.unisdr.org/)

Think Hazard (thinkhazard.org/)

3. c. Please add missing information systems.

4. a. Please prioritise the type of information that you need.

Type of Information High Priority

Medium Priority

Low Priority

No Priority

Analysis (Hazard/Risk)

Assessments (Damage, Loss, Vulnerability)

Calendar/Meetings

Data (raw)

Discussions and forums (Self-organised community of practice)

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Documents (Library / Archive)

Economics

GIS and Maps

Governance, Policies, Strategies

Help desk (Knowledge Service, Q&A moderated)

Models

Newsletter and Updates

Operations

Preparedness

Prevention

Recovery

Research and Science

Response

Statistics including Baselines

4. b. Please add missing information you often use.

Future Vision - DRM/CC Information

5. How important do you consider a regional DRM/CC information strategy or framework?

( ) Very important

( ) Somewhat important

( ) Not important

6. What would you include in a future vision for DRM/CC information?

7. What should DRM/CC IM not do?

Optional demographics: We like to understand the survey participants better to improve analysis and actions. Please tell us about yourself and be assured that we will not share your details.

8. From which perspective have you filled the survey?

[ ] Academia including scientists, researchers and students

[ ] Community

[ ] Consultants and contractors

[ ] Development partners including regional agencies, United Nations and donors

[ ] Government staff

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[ ] Media

[ ] Organisations including non-government and civil society

[ ] People with disabilities

[ ] Private sector or industry

9. What DRM/CCA information system(s) does your organisation maintain and for what purpose?

10. Please describe your role briefly with a focus on information management.

11. Age

( ) Below 30

( ) 30-39

( ) 40-50

( ) Above 50

( ) Prefer not to say

12. Gender

( ) Female

( ) Male

( ) Other

( ) Prefer not to say

13. Email address for potential follow up questions

14. Name

15. Please add any final comments.

Thank you very much for your support!

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8.8. Online Survey Results

UNDP RESPAC: DRM Information - Stakeholder Survey https://goo.gl/forms/x7sRR2K1ckPqb8Wn2

The UNDP Disaster Resilience for Pacific SIDS (RESPAC) project aims to lower the risks of natural disasters, including those from climate change (CC), in Pacific island countries (PICs). The project facilitates this online survey to gather stakeholder feedback about disaster risk management (DRM) information. Your experience and input are important to guide the improvement of information management (IM) and coordination. The survey covers 7 questions and your optional demographics - and we really appreciate your support! The survey will be open from 17 to 25 May 2018.

Note: The term information here includes data, documents and knowledge, unless otherwise mentioned.

1. What DRM information do you need and how do you use it?

• Risk information of PICs, their level of exposure to climate-related hazards, climate change impacts, particularly SLR and including those that are human induced. Information related to the risk exposure is important to guide/help understand the country context and greatly assists in designing and develop relevant interventions that minimise exposure and optimise resilience capacity.

• Needs: What do the donors, governments, regional institutions and CSO already do (all over, and in the scope of my current work)? How is this going? How does this relate to the real needs (based on CC and disaster impacts)? Where exactly are the gaps? Use: For project planning and supporting the implementation.

• Need data to estimate/model the impact of disasters on assets and communities. So need spatial data on demographics, assets (agricultural production, housing, infrastructure, water tanks (including their capacities)), social issues (disabilities, aged, youth, gender).

• Statistics for Development Division (SPC) can contribute baseline population data. SDD helps to produce population-based impact maps in the event of a disaster.

• Population, risks, vulnerability, response capacity, etcetera: We use this to inform a rapid, effective and principled response humanitarian action.

• We apply data to develop impact models. If we are attempting to complete a particular analysis, a good starting point is to obtain information related to the specific hazard type (in the form of maps or models or whatever is available) and the specific assets in question (which is often difficult to come by if that information is not maintained).

• Sorry I work mainly in climate change.

• Disaggregated data on affected populations

• Hazard (e.g. earthquake, cyclone, tsunami) likelihoods in specific areas & countries, exact EWS, DRM measures taken and planned response systems - for community training and policy advocacy purposes. - Disaster impacts on the agriculture sub-sectors (crop, livestock, fishery and forestry); - Adaptation and mitigation measures relating to food and nutrition security at all levels; - Vulnerability data, coping strategies, and adaptive capacities of local communities to disasters and climate change; The information provided will assist with informing and strengthening agriculture policy and strategies at the regional, national and sub-national levels, including community development plans, disaster management plans, and DRM activities.

• Generally, data and structures in place.

• Latest research and practice guidance to inform project design and delivery.

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• I usually look for information regarding the types of DRM work happening around the Pacific and lessons learned. I include these in my articles.

• More information about gender and protection assessments.

• Disaster Damage and Loss Data.

• I would use DRM data to derive evidence-based policy especially as it related to humanitarian work.

• I am more interested in existing Hazard Vulnerability Capacity (HVC) Assessment to be used and how the information is translated into action for communities.

• Impact data which links to possible needs which links to logistics which links to request for assistance which links to costs which impacts response.

• Areas of inundation, coastal erosion, vulnerable populations, DRM policy/action plans/legislation and their effectiveness, budget allocations for the above etc. Largely use data to inform future scenario modelling and priority areas for investment.

• Building codes.

• Alerts and warnings - to manage our business and also as a consultant in adaptation planning.

• Risk data to inform development planning and budgeting.

• Information related to the first 4 targets of the Sendai Framework; a one-stop shop on country governance arrangements in terms of DRM.

2. What problems with DRM information and its management do you face?

• The lack of availability of data/baseline information from PICs to guide in the planning of relevant and significant interventions for countries.

• The whole set of potentially relevant information is very complex and needs to be reduced and organised into suitable clusters to be manageable. What exactly is needed is seldom clearly defined.

• Needs vary, depending on the purpose and goal of using the information. Thus, relevance and suitability are in the eye of the beholder. So is usually the information collected, documented and made available.

• Much information is not written down but in the heads and minds of people. Information collection, documentation, digitalisation, making available, and preservation require major efforts and resources.

• Information that is already documented is with many different sources and must be collected, analysed, integrated and organised in targeted ways to allow for its sharing and preservation.

• Most (digital) archives that preserve relevant collections are at risk of being taken down when funding runs out.

• Knowing where the data is! Accessing national data sets that exist (data sharing).

• WE (SDD) are not heavily involved in the DRM space in regards to utilisation, analysis, response etc. We can provide a lot of data and assist with response/impact mapping etc. Moving forward we would like to raise more awareness of what is available and streamline access to data we hold. There are many systems in the region which I imagine are duplicating efforts so that is one area which could potentially be improved.

• Information sharing and duplication of efforts, silo approach to information gathering, analysis and dissemination.

• Reliable sources of data are often hard to come by, even in working with organisations throughout the Pacific because that data often is not collected or maintained. This means that while we can develop impact and vulnerability functions, their accuracy is far from

49

infallible. We are a small team as well and struggle to maintain and periodically update datasets which are constantly changing.

• Same as above.

• Lack of available and user friendly data and analysis.

• Info often scattered and out of date; little sharing and transparency.

• Access to and availability of validated information particularly in regards to the agriculture sector. Agriculture production information does not always highlight vulnerabilities and coping strategies faced by farmers and communities. DRM and CCA info.

• It is spread over a number of platforms and often hard to find. A number of the platforms are poorly designed and out of date.

• Locations. I have to Google certain organisations that I know work in the area of DRM but it would be ideal to have a platform that aggregates all these information. Instead of going to several websites, I just go the one and extract the information I need.

• Limited information.

• Collection and reporting of data.

• Maybe this exists and I am not familiar but it would be helpful to have a user-friendly platform that lists the datasets available publicly. I find the Pacific Climate Change Portal to be the closest to this but it does have all the various databases that are mentioned in this survey.

• I feel it’s important that NDMOs and any other DRR agencies should be using similar tools and key messages consistently rather than creating new ones.

• Information sharing, common operating platforms, etc.

• DRM information is spread out and there are not a lot of systems centralising it. Lack of capacity to carry out the role and lack of experience in how to carry out the role.

• Multiple sources of information - confusing which ones are reliable.

• Data is dispersed and complex.

• I don't know so much of the above and don't know where/how to find it; the time it takes to track down such information; how such information is not being consolidated and used to inform decision making in most cases

3. a. Which of the following regional information systems do you use and how often?

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Figure 5: Survey - Use of Regional Information Systems - Total (Score)

Figure 6: Survey - Use of Regional Information Systems - Distribution

3. b. Which of the following global information systems do you use and how often?

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Figure 7: Survey - Use of Global Information Systems - Total (Score)

Figure 8: Survey - Use of Global Information Systems - Distribution

3. c. Please add missing information systems.

• USP Vulnerability assessments (GCCA page), Vanuatu NAP, Pacific Climate Change Science; acsepacific.org

• PopGIS

• The SPC POPGIS (online mapping) applications here: http://prism.spc.int/regional-data-and-tools/popgis2 ; National Minimum Development Indicator database : www.spc.int/nmdi (being redeveloped this year to include SDGs and use more modern platform/technology); Pacific Coastal Populations (Under dev) : https://arcg.is/1q04Gb

• Global Climate Risk Index, Notre Dame Global Adaptation Index, UN Univ Global Risk Index, Fragile States; Na Draki

• http://www.gadrrres.net/

• None

• Websites of each NDMO and certain support agencies

• Na Draki, IISD list serves

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4. a. Please prioritise the type of information that you need.

Figure 9: Survey – Priority Information Types - Total (Score)

Figure 10: Survey - Priority Information Types - Distribution

4.b. Please add missing information you often use.

• Google.

• Spatial data on: social dimensions (social demographics as well as cultural amenities), water shortage capacities (e.g., tanks- where they are on their size), subsistence production.

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• Comments for (4a) are focused on the fact that we are more involved in providing baseline data than actually doing the analysis/interpretation in the DRM space. Our goal moving forward, with a few new systems coming online in the next 6-12 months is to streamline access to baseline population data which can be easily incorporated into DRM models etc. (via machine-to-machine transfer, easy access etc.).

• Lessons learned from past response, community feedback to inform future response.

• Critical infrastructure and services (education and health).

• None I can think of at the moment.

Future Vision - DRM/CC Information

5. How important do you consider a regional DRM/CC information strategy or framework to be?

Figure 11: Survey - Importance of Regional DRM/CC Information Framework

6. What would you include in a future vision for DRM/CC information?

• Updated information. It seems most of the information in these information systems is not updated for a long time.

• What exactly are the expected impacts of climate change downscaled to specific geographic areas (e.g. individual villages, municipal districts, cities, islands, national districts, marine areas)? What are the currently targeted activities to address exactly those? Which activities/projects are missing to do so?

• Data sharing agreements for national purposes.

• One of the key things we need to do is streamline access to data and the number of systems being implemented and then increase the awareness of these processes and systems.

• There are too many activities and actors with a lot of duplication. What do we actually mean by Information Management for DRM and CC and is the thought of coordinating this even possible? Consider the role of government in leading such initiatives.

• A cohesive manner of maintaining and updating information. This is mostly spoken from our side, but sometimes the information we need to do a certain bit of work is simply not out there while sometimes it is out there and we do not realise it because we just have no clue where to get it from. In either case, the ability to produce results with possibly significant impacts is inhibited. Additionally, the knowledge of context and how to apply the data, results and information is equally as important as the information itself.

• Links to the FRDP and high level support.

• Capturing of Community Feedback as 'lived' experiences.

• Share information to country offices.

• Consolidated country profiles.

• Follow up on how countries are implementing e.g. FRDP.

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• Early Warning and Early Action (EWEA): for preparedness, response and recovery from disaster and climate change-related events as well as to assist Ministries of Agriculture forecast agricultural production. EWEA to also integrate market and trade information.

• Policy and Strategy development guide: inform policy and strategy development with the inclusion of DRM and CCA component in relation to agriculture (crop, livestock, fishery and forestry).

• Emergency Response Guide: support multi-sectorial and multi-agency needs assessments (identification of affected areas and populations as well as response options and planning). Integration of nutrition and health conditions and economic factors such as market conditions including transport and storage, food availability, market prices and population purchasing power.

• Monitoring and Evaluation Component: ensure that food and nutrition security objectives and targets (policy/programmes/projects) are met and that information is readily available for policy makers and project/programme managers for more informed decision making.

• Linking in with existing Community of Practices and using existing Information Systems.

• A universal information system that is easy to navigate.

• Coherence in reporting against regional and global frameworks (e.g. SDGs, Sendai and Paris).

• From the agency's perspective, it will be useful to have gender disaggregated disaster data.

• Library for research, exhibition centre, real disaster simulation cnt.

• Baselines, sharing protocols, common platforms, interoperability.

• That it focuses on development of people and structures rather than on just the merging of systems and glossaries.

• More accessibility and relevance.

• Will to collaborate and consolidate.

7. What should DRM/CC IM not do?

• Providing estimates/average figures of countries.

• Loose its relevance related to the exact impacts of climate change and adequate mitigation and adaptation action.

• Create an online portal.

• Unclear on question.

• Work in silos.

• Information not to be kept among [restricted to] focal points only.

• Too technical

• Establish a new database/website and then leave it non-updated.

• The DRM/CCA IM should not exclude community participation and engagement for solutions.

• Should not discourage south-south cooperation and learning.

• Should be accessible and available to all users.

• Not create a new information system.

• Further complicate information systems or duplicate existing systems.

• Create more burden of reporting.

• Separating interest groups of CC & DRM.

• More portals.

• Create more tools.

Optional demographics: We like to understand the survey participants better to improve analysis and actions. Please tell us about yourself and be assured that we will not share your details.

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8. From which perspective have you filled the survey?

Figure 12: Survey - Participants Perspective

9. What DRM/CCA information system(s) does your organisation maintain and for what purpose?

• Documents and data to inform, educate, manage and support activities in the area of climate change adaptation, mitigation and sustainable energy.

• Builds on PacRIS asset database and updates this as relevant; develops vulnerability/ damage functions for specific PIC sites and hazards; general information on hazards. *GEM colleagues will answer this.

• Humanitarian.

• We maintain the information we collect in a repository related to our RiskScape project. As of now, there is no truly cohesive system for storing the immense amount of data that goes into our research (most raw data is spatial in nature). However, with updates and the overhaul of the program that is underway, we are planning to develop databases in which we and other users can store asset data, hazard data, and vulnerability functions in a central location where they can be hosted and shared for direct implementation into our software. For now, we collect data from a broad range of sources. Some things are centralised in databases kept by organisations like LINZ which maintains topographic and bathymetric datasets and some coarse land use maps among other useful things, while other datasets like flood maps and other hazard-related information are kept by district councils and thus we have to contact them in order to obtain that information.

• All SPREP portals listed above.

• Developing digital applications for school safety and household HVCA assessments.

• Food Security and Nutrition Information System (FSNIS) - currently in the pipeline for development.

• The FSNIS once developed, will decrease the fragmentation of food and nutrition security data/information which impacts integrated understanding of the determinants and outcomes of food and nutrition security. Will increase the effectiveness of nationally developed policies and legislation and allocation of natural resources.

• http://www.gadrrres.net/ https://resourcecentre.savethechildren.net/

• PreventionWeb, Sendai and PDaLo.

• I am not sure but we contribute to the Pacific Humanitarian Team.

• School safety, informal communities assessment pre-disaster .

• PDN, PRISM.

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• Geospatial systems for disaster response.

• Regular monitoring of weather updates - ahead of time on Windy.

• Community of Practice.

• PreventionWeb (curate and broker knowledge for the DRM community); Sendai Monitor (to measure progress against the Sendai targets and provide countries with a tool to inform policy).

10. Please describe your role briefly with a focus on information management.

• The project supports PICs to minimise exposure to risks associated with climate-related disasters and climate change, so my role is to ensure that relevant baseline information is available to guide intervention. In post-disaster situations, obtain relevant information to support development of early recovery and recovery work and development of PDNA.

• Advisor I&KM.

• Manager of the Pacific PARTneR project which uses information to model disaster impact; environmental economist with a lens on natural disasters in the Pacific and NZ (data for CBA or DRM policy development).

• Information Management Officer: Develop and implement IM strategy to support emergency preparedness and response.

• I am a hazard and risk analyst for the National Institute of Water and Atmospheric Research in New Zealand. I am responsible for the development of vulnerability functions through the NIWA RiskScape program. Hence, I collate data related to assets and hazards to produce impact models for people, infrastructure and almost anything else that may be affected by natural hazards.

• Climate Change Information management.

• Multi-country coordination of SitReps of events to share with our global confederation.

• Project Manager - also covering research and digitalisation of information.

• Emergency Coordinator - to prepare stakeholders to be Disaster Ready thus the need to have information at hand to make informed decisions.

• As the Regional Pacific Food Security Cluster Coordinator, to work impartially with and to support all members of National Food Security Clusters in the Pacific sub‐region as well as to work closely with the UN Humanitarian/Resident Coordinators to support emergency response priorities for coordination, assessment and analysis and time-critical food and nutrition security interventions.

• Research and Knowledge Manager - focusing on child-centred risk reduction and school safety.

• Part of my work includes making information accessible to users.

• Analysing and disseminating information to cluster members.

• Capacity Development and Training.

• As I am only starting in my new position, I am still learning what baselines we have and what we need and what my role in this process might be.

• End User as well as support collection, collation and analysis.

• Researcher for information systems within the organisation and providing support to staff and partners on IM during disasters if the need arises.

• As a consultant, manage the research we are currently undertaking including management the sources of information and knowledge that feed into those workshops.

• Programme Manager.

11. Age

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Figure 13: Survey - Participants Age (Pie Chart)

Figure 14: Survey - Participants Age (Bar Chart)

12. Gender

Figure 15: Survey - Participants Gender (Pie Chart)

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Figure 16: Survey - Participants Gender (Bar Chart)

15. Please add any final comments.

• Having special groups represented in the survey particularly those with disabilities, as DRM information related to them is limited, and is important for an inclusive development approach.

• :-)

• This is a really good start, however, would be nice to understand better what is being looked at as the end state. In other words, what is the gap you are trying to fill in view of all the initiatives mentioned in the above survey.

• Have been in this position for 12 months only thus the need to have relevant information/referrals to ensure am providing the best and latest in information available.

• I look forward to attend the workshop, as I would like to know how to work well in informal communities on DRR & CCA.

• Great survey - not too long but really got me thinking about some of my assumptions - thank you!

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8.9. DRM Information Systems List

Relevant DRM information systems for the Pacific region and globally are included in the survey and the workshop.

Pacific Regional (also covered with fact sheets below)

• Building resilience to climate change and disasters in the Pacific (FRDP - http://gsd.spc.int/frdp/)

• Building Safety and Resilience in the Pacific (BSRP - http://bsrp.gsd.spc.int/)

• Cyclone Winston Spatial Data Resources (http://winston.gsd.spc.int/)

• Fiji Meteorological Service (RSMC - http://www.met.gov.fj/)

• Geonetwork (http://geonetwork.spc.int/geonetwork/srv/en/main.home)

• National Minimum Development Indicator Database (NMDI - www.spc.int/nmdi)

• PacGeo (http://www.pacgeo.org/)

• Pacific Catastrophe Risk Assessment and Financing Initiative (PCRAFI/PacRIS - http://pcrafi.spc.int/)

• Pacific Climate Change Portal (PCCP - https://www.pacificclimatechange.net/)

• Pacific Climate Change Science (PCCSP - https://www.pacificclimatechangescience.org/)

• Pacific Coastal Population Mapping (http://sddinnovations.spc.int/coastal-population-mapping/) Pacific Damage and Loss (PDaLo - www.pdalo.net)

• Pacific Data Archive / Library (http://pdl.spc.int/)

• Pacific Data Portal (Link / URL Not yet available)

• Pacific Disaster Net (PDN - www.pacificdisaster.net, About http://gsd.spc.int/pacific-disaster-net)

• Pacific Humanitarian Team (PHT - http://pacifichumanitarian.info)

• Pacific Islands Emergency Management Alliance (PIEMA - http://bsrp.gsd.spc.int/index.php/piema/)

• Pacific Meteorological Desk & Partnership (https://www.pacificmet.net)

• Pacific Regional Information System (PRISM - https://prism.spc.int/)

• Pacific Solution Exchange (PSE - www.solutionexchange-un.net/pacific/)

• Pacific Tsunami Warning Center (PTWC - https://ptwc.weather.gov)

• PopGIS - http://prism.spc.int/regional-data-and-tools/popgis2 including multiple sites such as http://tonga.popgis.spc.int/ Terra Nova (https://www.terranova.org.au/)

• USP-European Union Global Climate Change Alliance (USP EUGCCA - https://pace.usp.ac.fj/projects/eugcca-project/)

Global

• Emergency Events Database (EM-DAT - www.emdat.be/)

• Financial Tracking System (FTS - https://fts.unocha.org/)

• GLobal IDEntifier (GLIDE - http://www.glidenumber.net)

• Humanitarian Data Exchange (HDX - https://data.humdata.org/)

• Humanitarian ID (https://humanitarian.id) Humanitarian Response (Pacific region - https://www.humanitarianresponse.info/en/operations/pacific-region)

• Inform Index for Risk Management (http://www.inform-index.org/)

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• PreventionWeb (PW - https://www.preventionweb.net)

• ReliefWeb (https://reliefweb.int/)

• Sendai Framework Monitor (SFM - https://sendaimonitor.unisdr.org/)

• Think Hazard (http://thinkhazard.org/en/)

• Virtual Osocc (https://vosocc.unocha.org/)

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8.9.1. Building resilience to climate change and disasters in the Pacific (FRDP)

Screenshot

Title Building resilience to climate change and disasters in the Pacific

Location / URL http://gsd.spc.int/frdp/

Brief Description The Framework for a Resilient Development in the Pacific is a set of voluntary strategic guidelines to different stakeholder groups on how to enhance resilience to Climate Change and Disasters, in ways that contribute to sustainable development. It identifies three inter-related goals that need to be actively pursued by all stakeholders, working in partnership: 1. Strengthened integrated adaptation and risk reduction to enhance resilience to climate change and disasters ; 2. Low-carbon development ; 3. Strengthened disaster preparedness, response and recovery.

Which problem / question does the system address and how?

Pacific island countries and territories are extremely vulnerable to climate change and natural hazards, which are major challenges for the development aspirations of the people of the Pacific and their environment. The region’s experiences of numerous disasters reinforce the need for action on climate change and disaster risk management to be better understood, planned for, funded and coordinated at local, national, regional and international levels.

What’s cool about it?

The FRDP advocates for the adoption of integrated approaches, whenever possible, for coping with and managing climate change and disaster risks, in order to make more efficient use of resources, to rationalise multiple sources of funding which address similar needs, and for more effective mainstreaming of risks into development planning and budgets. The FRDP also advocates for a multi-stakeholder approach (government, private sector, civil society) and the systematic adoption of inclusive and participatory processes, to ensure that measures are not only effective but also equitable in meeting the needs of all members of the community. The FRDP focuses on complementary efforts to build a more resilient Pacific for future generations, becoming a pioneer for other regions of the world.

Owner or Publisher Pacific Community (SPC)

Contact Anais Rouveyrol, advisor for Disaster and Community Resilience, GEM/SPC anaisr@spc.int

Resource type (1)

Format (2)

Standards (3) 1) e.g. data, dataset, collection, documents, images, maps, presentations, reports, video 2) e.g. csv, data, doc, gis, html, jpg, pdf, shapefile, xls, various 3) i.e. for Metadata, controlled vocabulary) Template adapted from: Brown, RA, Gonelevu, M, Iaken, R, Kocovanua, T, Lepa, M, & Sing, A. 2016. Pacific iCLIM Climate Change Data and Information Stocktake - Fiji, Tonga and Vanuatu, June to August, 2015: Final Report. Griffith University, Queensland and SPREP, Samoa

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8.9.2. Building Safety and Resilience in the Pacific (BSRP)

Screenshot

Title Building Safety and Resilience in the Pacific (BSRP)

Location / URL http://bsrp.gsd.spc.int/

Brief Description The Building Safety and Resilience in the Pacific project is dedicated to helping build the resilience to disaster and climate change for communities; governments and countries across the Pacific region.

Which problem / question does the system address and how?

1. The BSRP website provides resources to BSRP Officers/ focal points from 15 Pacific Island Countries that the project is working with.

2. It is also a platform to share with donors and partners, activities implemented by the BSRP Project.

What’s cool about it?

The website is a resource as well as a platform to share BSRP-related stories.

Owner or Publisher Pacific Community (SPC)

Contact Vivita Matanimeke

Resource type (1) Documents, images, videos

Format (2) Jpg, pdf, various

Standards (3)

1) e.g. data, dataset, collection, documents, images, maps, presentations, reports, video 2) e.g. csv, data, doc, gis, html, jpg, pdf, shapefile, xls, various 3) i.e. for Metadata, controlled vocabulary Template adapted from: Brown, RA, Gonelevu, M, Iaken, R, Kocovanua, T, Lepa, M, & Sing, A. 2016. Pacific iCLIM Climate Change Data and Information Stocktake - Fiji, Tonga and Vanuatu, June to August, 2015: Final Report. Griffith University, Queensland and SPREP, Samoa

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8.9.3. Cyclone Pam Spatial Data Resources

Screenshot

Title Cyclone Pam Spatial Data Resources

Location / URL http://pcrafi.spc.int/pam

Brief Description (System is down at the moment)

Which problem / question does the system address and how?

Different agencies collected data during disasters and the consolidation of different agencies spatial data collection on the post-disaster mapping of Cyclone Pam, promotes coordination amongst agencies.

What’s cool about it?

Crowd Sourced Damage Assessment One-stop shop for spatial data and maps created for Cyclone Pam. Cyclone path, wave heights map etc. and post-disaster building damage data and maps.

Owner or Publisher Pacific Community (SPC)- GEM Division

Contact geoinformatics@spc.int, sachindra@spc.int

Resource type (1) Situation Reports, Impact Maps & Data Layers

Format (2) .dbf, .shp, jpeg, .pdf

Standards (3)

1) e.g. data, dataset, collection, documents, images, maps, presentations, reports, video 2) e.g. csv, data, doc, gis, html, jpg, pdf, shapefile, xls, various 3) i.e. for Metadata, controlled vocabulary Template adapted from: Brown, RA, Gonelevu, M, Iaken, R, Kocovanua, T, Lepa, M, & Sing, A. 2016. Pacific iCLIM Climate Change Data and Information Stocktake - Fiji, Tonga and Vanuatu, June to August, 2015: Final Report. Griffith University, Queensland and SPREP, Samoa

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8.9.4. Cyclone Winston Spatial Data Resources

Screenshot

Title Cyclone Winston Spatial Data Resources

Location / URL http://winston.gsd.spc.int/

Brief Description Collection of all spatial data collected by different agencies during Cyclone Winston that hit Fiji in 2016.

Which problem / question does the system address and how?

Different agencies collected data during disasters and the consolidation of different agencies spatial data collection on the post-disaster mapping of Cyclone Winston promotes coordination amongst agencies.

What’s cool about it?

Crowd Sourced Damage Assessment One-stop shop for spatial data and maps created for Cyclone Winston. Cyclone path, wave heights map etc. and post-disaster building damage data and maps.

Owner or Publisher Pacific Community (SPC), GEM Division

Contact geoinformatics@spc.int

Resource type (1) Situation Reports, Impact Maps & Data Layers

Format (2) .dbf, .shp , jpeg, .pdf

Standards (3)

1) e.g. data, dataset, collection, documents, images, maps, presentations, reports, video 2) e.g. csv, data, doc, gis, html, jpg, pdf, shapefile, xls, various 3) i.e. for Metadata, controlled vocabulary Template adapted from: Brown, RA, Gonelevu, M, Iaken, R, Kocovanua, T, Lepa, M, & Sing, A. 2016. Pacific iCLIM Climate Change Data and Information Stocktake - Fiji, Tonga and Vanuatu, June to August, 2015: Final Report. Griffith University, Queensland and SPREP, Samoa

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8.9.5. Fiji Meteorological Service (RSMC)

Screenshot

Title Fiji Meteorological Service (RSMC)

Location / URL http://www.met.gov.fj/

Brief Description Regional Specialised Meteorological Centre Vision: Safe and secure communities through the provision of dynamic and quality weather, climate, and hydrological services. Mission: To observe and understand regional weather, Fiji's climate and hydrological patterns, and, provide meteorological and hydrological services in support of the wellbeing of communities, economic growth, environmental sustainability and international obligations. (Source: http://www.met.gov.fj/about_us.php )

Which problem / question does the system address and how?

The Nadi Tropical Cyclone Centre was officially designated by WMO in June 1995 as a Regional Specialised Meteorological Centre (RSMC) with activity specialisation in tropical cyclones tasked to provide "first-level" information in tropical cyclones (i.e., basic information covering the tropical cyclones' present and forecast position, movement and intensity) in the South-West Pacific Ocean. The public and the international media are requested to note that the RSMC-Nadi-Tropical Cyclone Centre is the official source of reliable "first-level" information on tropical cyclones occurring in the South-West Pacific Ocean. (Source: http://www.met.gov.fj/)

What’s cool about it?

Owner or Publisher Fiji Meteorological Service (RSMC)

Contact email: fmscustomer@met.gov.fj

Resource type (1) Website

Format (2) HTML

Standards (3)

1) e.g. data, dataset, collection, documents, images, maps, presentations, reports, video, website 2) e.g. csv, data, doc, gis, html, jpg, pdf, shapefile, xls, various 3) i.e. for Metadata, controlled vocabulary Template adapted from: Brown, RA, Gonelevu, M, Iaken, R, Kocovanua, T, Lepa, M, & Sing, A. 2016. Pacific iCLIM Climate Change Data and

Information Stocktake - Fiji, Tonga and Vanuatu, June to August, 2015: Final Report. Griffith University, Queensland and SPREP, Samoa

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8.9.6. GeoNetwork

Screenshot

Title Geonetwork

Location / URL http://geonetwork.spc.int/geonetwork/srv/en/main.home

Brief Description Standardised and decentralised spatial information management environment. This approach of geographic information management aims at facilitating a wide community of spatial information users to have easy and timely access to available spatial data and to existing thematic maps that might support informed decision making.

Which problem / question does the system address and how?

Access to geo-referenced databases, cartographic products and related metadata from a variety of sources, enhancing the spatial information exchange and sharing between organisations and their audience. Improve the accessibility of a wide variety of data, together with the associated information, at different scale and from multi-disciplinary sources, organised and documented in a standard and consistent way.

What’s cool about it?

Holds geo-referenced and non-geo-referenced data, maps and documents. It is a major holding of data digitised from the Compendium Project (SOPAC data for 30 years). Historical data can be found and used for change detection and predictions.

Owner or Publisher Pacific Community (SPC)

Contact Online contact form http://geonetwork.spc.int/geonetwork/srv/en/feedback geoinformatics@spc.int. keleni@spc.int

Resource type (1) Static data website

Format (2) PDF, .csv, shp, MapInfo etc

Standards (3) Powered by GeoNetwork opensource 2.2.

1) e.g. data, dataset, collection, documents, images, maps, presentations, reports, video 2) e.g. csv, data, doc, gis, html, jpg, pdf, shapefile, xls, various 3) i.e. for Metadata, controlled vocabulary Template adapted from: Brown, RA, Gonelevu, M, Iaken, R, Kocovanua, T, Lepa, M, & Sing, A. 2016. Pacific iCLIM Climate Change Data and

Information Stocktake - Fiji, Tonga and Vanuatu, June to August, 2015: Final Report. Griffith University, Queensland and SPREP, Samoa

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8.9.7. National Minimum Development Indicator Database (NMDI)

Screenshot

Title National Minimum Development Indicator Database

Location / URL www.spc.int/nmdi

Brief Description Pacific statistic indicator database including MDGs. NOTE this is being moved to a new platform during 2018 which will include SDGs (https://siscc.oecd.org/Home/Product )

Which problem / question does the system address and how?

- Improving Data Accessibility and Utilisation - Increase in transparency, accessibility and user-relevance of statistical information systems and databases across all sectors to national and regional/ international users in both web-based and computer-based applications.

What’s cool about it?

Visually appealing, wide range of indicators.

Owner or Publisher SPC

Contact philb@spc.int

Resource type (1) Online app, downloadable spreadsheets

Format (2) Xls (new system will include API)

Standards (3) New system with be based on SDMX https://sdmx.org/

1) e.g. data, dataset, collection, documents, images, maps, presentations, reports, video 2) e.g. csv, data, doc, gis, html, jpg, pdf, shapefile, xls, various 3) i.e. for Metadata, controlled vocabulary Template adapted from: Brown, RA, Gonelevu, M, Iaken, R, Kocovanua, T, Lepa, M, & Sing, A. 2016. Pacific iCLIM Climate Change Data and Information Stocktake - Fiji, Tonga and Vanuatu, June to August, 2015: Final Report. Griffith University, Queensland and SPREP, Samoa

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8.9.8. PacGeo

Screenshot

Title PacGeo

Location / URL http://www.pacgeo.org/

Brief Description An open access geospatial data repository for the Pacific Region providing premier geophysical, geodetic, and marine spatial data sets.

Which problem / question does the system address and how?

Access to oceanography and marine data and documents. Geo-referenced and cartographic products and related marine metadata from a variety of sources, enhancing the spatial information exchange and sharing between organisations and their audience. Improve the accessibility of a wide variety of data, together with the associated information, at different scale and from multi-disciplinary sources, organised and documented in a standard and consistent way.

What’s cool about it?

Holds oceanographic and marine data for 22 countries in the Pacific Region and has the ability to create maps from online and publish. Data can be downloaded in different formats.

Owner or Publisher SPC-GEM Division

Contact kelenir@spc.int, geoinformatics@spc.int

Resource type (1) Data Portal

Format (2) PDF, SHP, MapInfo, csv, jpeg, excel

Standards (3) Powered by Geonode

1) e.g. data, dataset, collection, documents, images, maps, presentations, reports, video 2) e.g. csv, data, doc, gis, html, jpg, pdf, shapefile, xls, various 3) i.e. for Metadata, controlled vocabulary Template adapted from: Brown, RA, Gonelevu, M, Iaken, R, Kocovanua, T, Lepa, M, & Sing, A. 2016. Pacific iCLIM Climate Change Data and Information Stocktake - Fiji, Tonga and Vanuatu, June to August, 2015: Final Report. Griffith University, Queensland and SPREP, Samoa

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8.9.9. Pacific Catastrophe Risk Assessment and Financing Initiative (PCRAFI/PacRIS)

Screenshot

Title Pacific Catastrophe Risk Assessment and Financing Initiative (PCRAFI/PacRIS)

Location / URL http://pcrafi.spc.int/

Brief Description Open DRI repository for the Pacific Region providing premier, risk-related geospatial data sets (Point infrastructure, polygon infrastructure, building footprints, earthquake ground motion). Aims to provide Pacific Island Countries (PICs) with disaster risk modelling and assessment tools. It also aims to engage in a dialogue with PICs on integrated financial solutions for the reduction of their financial vulnerability to natural disasters and to climate change. The initiative is part of the broader agenda on disaster risk management and climate change adaptation in the Pacific region. The Pacific Disaster Risk Assessment project provides 15 countries with disaster risk assessment tools to help them better understand, model, and assess their exposure to natural disasters. (Source: http://pcrafi.spc.int)

Which problem / question does the system address and how?

Help PICs better understand, model and assess their exposure to natural disasters.

What’s cool about it?

Holds exposure data for 22 countries in the Pacific Region and has the ability to create maps from online and publish. Data can be downloaded in different formats. All data are available for download.

Owner or Publisher

Pacific Community (SPC), GEM Division, PREP Project

Contact GEM PREP Project, liteab@spc.int

Resource type (1) Data Portal

Format (2) PDF, Jpeg, ,shp, MapInfo, Excel, csv

Standards (3) Powered by Geonode Open Source

1) e.g. data, dataset, collection, documents, images, maps, presentations, reports, video 2) e.g. csv, data, doc, gis, html, jpg, pdf, shapefile, xls, various 3) i.e. for Metadata, controlled vocabulary Template adapted from: Brown, RA, Gonelevu, M, Iaken, R, Kocovanua, T, Lepa, M, & Sing, A. 2016. Pacific iCLIM Climate Change Data and Information Stocktake - Fiji, Tonga and Vanuatu, June to August, 2015: Final Report. Griffith University, Queensland and SPREP, Samoa

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8.9.10. Pacific Climate Change Portal

Screenshot

Title Pacific Climate Change Portal

Location / URL https://www.pacificclimatechange.net/

Brief Description Pacific climate resources at your fingertips (Hub for climate change information in the Pacific region)

Which problem / question does the system address and how?

What’s cool about it?

Owner or Publisher Secretariat of the Pacific Regional Environment Programme (SPREP)

Contact Makelesi Gonelevu

Resource type (1)

Format (2)

Standards (3)

1) e.g. data, dataset, collection, documents, images, maps, presentations, reports, video 2) e.g. csv, data, doc, gis, html, jpg, pdf, shapefile, xls, various 3) i.e. for Metadata, controlled vocabulary Template adapted from: Brown, RA, Gonelevu, M, Iaken, R, Kocovanua, T, Lepa, M, & Sing, A. 2016. Pacific iCLIM Climate Change Data and Information Stocktake - Fiji, Tonga and Vanuatu, June to August, 2015: Final Report. Griffith University, Queensland and SPREP, Samoa

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8.9.11. Pacific Coastal Populations

Screenshot

Title Coastal Mapping storymap

Location / URL http://sddinnovations.spc.int/coastal-population-mapping/

Brief Description This collaborative project between SPC, Worldfish and University of Wollongong was initiated in direct response to many requests SDD received for coastal population figures. These requests were coming primarily from food security and disaster management applications, but this type of data is also useful to many others. As part of this initial project, we endeavoured to estimate populations 1km, 5km and 10km from the coast. These distances are fairly arbitrary and represent those living on the coast, those who are within walking distance of the coast and then those who are possibly too far to walk to the coast (10km).

Which problem / question does the system address and how?

Access to high-resolution population data for a wide range of applications.

What’s cool about it?

High-resolution population data, presented as a story map. Users will eventually have access to spatial layers for download.

Owner or Publisher SPC

Contact philb@spc.int

Resource type (1) Data (population grid)

Format (2) Raster – geotiff (possible other formats)

Standards (3)

1) e.g. data, dataset, collection, documents, images, maps, presentations, reports, video 2) e.g. csv, data, doc, gis, html, jpg, pdf, shapefile, xls, various 3) i.e. for Metadata, controlled vocabulary Template adapted from: Brown, RA, Gonelevu, M, Iaken, R, Kocovanua, T, Lepa, M, & Sing, A. 2016. Pacific iCLIM Climate Change Data and Information Stocktake - Fiji, Tonga and Vanuatu, June to August, 2015: Final Report. Griffith University, Queensland and SPREP, Samoa

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8.9.12. Pacific Damage and Loss (PDaLo) / DesInventar

Screenshot

Title Pacific Damage and Loss (PDaLo) - DesInventar

Location / URL www.pdalo.net

Brief Description Disaster loss data for Sustainable Development Goals and Sendai Framework Monitoring System Disaster Information Management System DesInventar is a conceptual and methodological tool for the generation of National Disaster Inventories and the construction of databases of damage, losses and in general the effects of disasters.

Which problem / question does the system address and how?

Makes disasters visible from a local scale (town or equivalent), facilitates dialogue for risk management between actors, institutions, sectors, provincial and national governments. Helps to analyse the disaster trends and their impacts in a systematic manner. With increased understanding of the disaster trends and their impacts, better prevention, mitigation and preparedness measures can be planned to reduce the impact of disasters on the communities.

What’s cool about it?

It is used by almost 100 countries worldwide. Links and interoperability with Sendai Framework Monitor for FRDP, Sendai and SDG reporting.

Owner or Publisher UNISDR, supported by UNDP and Pacific Community (SPC)

Contact

Resource type (1) Software

Format (2)

Standards (3) DesInventar

1) e.g. data, dataset, collection, documents, images, maps, presentations, reports, video 2) e.g. csv, data, doc, gis, html, jpg, pdf, shapefile, xls, various 3) i.e. for Metadata, controlled vocabulary Template adapted from: Brown, RA, Gonelevu, M, Iaken, R, Kocovanua, T, Lepa, M, & Sing, A. 2016. Pacific iCLIM Climate Change Data and

Information Stocktake - Fiji, Tonga and Vanuatu, June to August, 2015: Final Report. Griffith University, Queensland and SPREP, Samoa

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8.9.13. Pacific Data Portal

Screenshot NOTE: this image is just a mock-up

Title Pacific Data Portal

Location / URL Not yet available

Brief Description Central data portal for all publicly available Pacific datasets and resources.

• Provide enhanced support to member countries, partner and donor organisations in data-driven and evidence-based decision making;

• Provide access to data for researchers, data analysts and software developers to produce insights and other value-added data products;

• Serve as the trusted hub for scientific and technical data in the Pacific across multiple thematic areas.

• Allow SPC data owners/custodians to quickly present curated data sets, data visualisations and data exploration tools for in-demand or trending thematic areas.

Which problem / question does the system address and how?

• Difficult to find information about Pacific data assets.

• Datasets stored in multiple systems = complicated to undertake research, analysis or data driven decision and policy making.

• Existing data portals apply inconsistent metadata and information architecture standards; poor life-cycle management.

• Inconsistent data management practices results in varying degrees of data quality, accuracy and relevance.

What’s cool about it?

Central location for a wide range of Pacific datasets.

Owner or Publisher Curated by SPC, contributions from CROP agencies, dev partners, NGOs etc.

Contact sioelit@spc.int

Resource type (1) Datasets, documents

Format (2) Shp, kml ,xls, doc, pdf, tiff, API services

Standards (3)

1) e.g. data, dataset, collection, documents, images, maps, presentations, reports, video 2) e.g. csv, data, doc, gis, html, jpg, pdf, shapefile, xls, various 3) i.e. for Metadata, controlled vocabulary Template adapted from: Brown, RA, Gonelevu, M, Iaken, R, Kocovanua, T, Lepa, M, & Sing, A. 2016. Pacific iCLIM Climate Change Data and Information Stocktake - Fiji, Tonga and Vanuatu, June to August, 2015: Final Report. Griffith University, Queensland and SPREP, Samoa

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8.9.14. Pacific Disaster Net (PDN)

Screenshot

Title Pacific Disaster Net (PDN)

Location / URL www.pacificdisaster.net (System is down at the moment) About http://gsd.spc.int/pacific-disaster-net

Brief Description DRM web portal for the Pacific, launched in 2008, developed by SOPAC / SPC, IFRC, UNDP Pacific Centre and UNOCHA as an initiative for the Pacific DRM Partnership Network (PDRMPN). Information in a range of formats and from different sources covers Documents (more than 18,00), Events (more than 1,200), Contacts (more than 700), Calendar (more than 600 entries) and Audio-Visual Media with Country Pages, Forum and Wiki for Governance, Risk Assessment, Early Warning and Monitoring, Disaster Risk Management, Training and Tools (status 05/2017).

Which problem / question does the system address and how?

Ensures access to diverse Pacific DRM information such as interactive Google maps, live Common Alert Protocol (CAP) in near real time by the Global Disaster Alert and Coordination System (GDACS).

What’s cool about it?

Large repository including library and archive with a wealth of information.

Owner or Publisher Pacific Community (SPC)

Contact Sereima Kalouniviti

Resource type (1)

Format (2)

Standards (3)

1) e.g. data, dataset, collection, documents, images, maps, presentations, reports, video 2) e.g. csv, data, doc, gis, html, jpg, pdf, shapefile, xls, various 3) i.e. for Metadata, controlled vocabulary Template adapted from: Brown, RA, Gonelevu, M, Iaken, R, Kocovanua, T, Lepa, M, & Sing, A. 2016. Pacific iCLIM Climate Change Data and Information Stocktake - Fiji, Tonga and Vanuatu, June to August, 2015: Final Report. Griffith University, Queensland and SPREP, Samoa

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8.9.15. Pacific Humanitarian Team (PHT)

Screenshot

Title Pacific Humanitarian Team (PHT)

Location / URL http://pacifichumanitarian.info/

Brief Description

Which problem / question does the system address and how?

What’s cool about it?

Owner or Publisher UNOCHA

Contact

Resource type (1)

Format (2)

Standards (3)

1) e.g. data, dataset, collection, documents, images, maps, presentations, reports, video 2) e.g. csv, data, doc, gis, html, jpg, pdf, shapefile, xls, various 3) i.e. for Metadata, controlled vocabulary Template adapted from: Brown, RA, Gonelevu, M, Iaken, R, Kocovanua, T, Lepa, M, & Sing, A. 2016. Pacific iCLIM Climate Change Data and Information Stocktake - Fiji, Tonga and Vanuatu, June to August, 2015: Final Report. Griffith University, Queensland and SPREP, Samoa

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8.9.16. Pacific Islands Emergency Management Alliance (PIEMA)

Screenshot

Title Pacific Islands Emergency Management Alliance (PIEMA)

Location / URL http://bsrp.gsd.spc.int/index.php/piema/

Brief Description The Pacific Islands Emergency Management Alliance helps strengthen the co-ordinated approach emergency services need to take when preparing for, responding to, and, recovering from disaster. PIEMA is an alliance of key emergency management sectors in the Pacific, namely the Regional Disaster Managers (National Disaster Management Office, NDMO), Pacific Islands Chiefs of Police Conference (PICP) and the Pacific Islands Fire & Emergency Services Association (PIFESA).

Which problem / question does the system address and how?

It strengthens the capacity of key national response agencies in Pacific island countries and territories.

What’s cool about it?

At the moment, the PIEMA site is a page on the BSRP website. Now that PIEMA is its own project, it may be a good idea to move PIEMA to an independent page. Web pages are cool as it is a formal platform for donors and partners to learn more about the work PIEMA does. However, social media has a greater audience reach, so it may pay to look into getting PIEMA to be active on social media in the form of videos or social media posts.

Owner or Publisher Pacific Community (SPC)

Contact Vivita L Matanimeke

Resource type (1) Documents, images, videos

Format (2) Jpg, pdf, various

Standards (3)

1) e.g. data, dataset, collection, documents, images, maps, presentations, reports, video 2) e.g. csv, data, doc, gis, html, jpg, pdf, shapefile, xls, various 3) i.e. for Metadata, controlled vocabulary Template adapted from: Brown, RA, Gonelevu, M, Iaken, R, Kocovanua, T, Lepa, M, & Sing, A. 2016. Pacific iCLIM Climate Change Data and Information Stocktake - Fiji, Tonga and Vanuatu, June to August, 2015: Final Report. Griffith University, Queensland and SPREP, Samoa

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8.9.17. Pacific Meteorological Desk & Partnership

Screenshot

Title Pacific Meteorological Desk & Partnership

Location / URL https://www.pacificmet.net

Brief Description Facilitate and coordinate the scientific and technical programme and activities of the Regional Meteorological Services. The PMC replaces the Regional Meteorological Services Directors’ body and provides policy relevant advice to the SPREP Meeting on the needs and priorities of its member countries and territories in relation to meteorology (weather and climate) and related fields.

Which problem / question does the system address and how?

What’s cool about it?

Owner or Publisher SPREP

Contact

Resource type (1)

Format (2)

Standards (3)

1) e.g. data, dataset, collection, documents, images, maps, presentations, reports, video 2) e.g. csv, data, doc, gis, html, jpg, pdf, shapefile, xls, various 3) i.e. for Metadata, controlled vocabulary Template adapted from: Brown, RA, Gonelevu, M, Iaken, R, Kocovanua, T, Lepa, M, & Sing, A. 2016. Pacific iCLIM Climate Change Data and Information Stocktake - Fiji, Tonga and Vanuatu, June to August, 2015: Final Report. Griffith University, Queensland and SPREP, Samoa

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8.9.18. Pacific Regional Information System (PRISM)

Screenshot

Title Pacific Regional Information System (PRISM)

Location / URL https://prism.spc.int/

Brief Description Explore the statistics of Pacific Island Countries and Territories. NOTE: being redeveloped and merged with http://sdd.spc.int/en/ during 2018.

Which problem / question does the system address and how?

- Improving Data Accessibility and Utilization - Increase in transparency, accessibility and user-relevance of statistical information systems and databases across all sectors to national and regional/international users in both web-based and computer-based applications. (Source: https://prism.spc.int/)

What’s cool about it?

Portal for regional statistics.

Owner or Publisher Pacific Community (SPC)

Contact philb@spc.int

Resource type (1) Regional + country websites, range of downloadable content.

Format (2) Doc, xls, pdf, jpg, png

Standards (3) Countries are assisted with development of their websites in Joomla or Wordpress.

1) e.g. data, dataset, collection, documents, images, maps, presentations, reports, video 2) e.g. csv, data, doc, gis, html, jpg, pdf, shapefile, xls, various 3) i.e. for Metadata, controlled vocabulary Template adapted from: Brown, RA, Gonelevu, M, Iaken, R, Kocovanua, T, Lepa, M, & Sing, A. 2016. Pacific iCLIM Climate Change Data and Information Stocktake - Fiji, Tonga and Vanuatu, June to August, 2015: Final Report. Griffith University, Queensland and SPREP, Samoa

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8.9.19. Pacific Solution Exchange (PSE)

Screenshot

Title Pacific Solution Exchange (PSE)

Location / URL www.solutionexchange-un.net/pacific/

Brief Description The Climate Change and Development (CCD) Community has over 1000 members who share knowledge, resources and personal experiences via email with each other, across all Pacific nations.

Which problem / question does the system address and how?

Knowledge-sharing forum that supports an email-group of over 1500 members, with conversations moderated by a Facilitation Team based in Suva, Fiji. Members ask each other queries and share answers, insights, experiences and lessons learned to help with their work in the Pacific. There are four core services provided (question, discussion, consultation and collaboration) and currently one PSE community: Climate Change and Development (CCD). For each Query, members have about 2-3 weeks to share their experiences, ideas and recommendations via the email network. At the end of the “conversation” period, the Facilitation Team synthesises the responses into a Consolidated Reply (a synopsis of all responses and additional resources), which is circulated to the Community.

What’s cool about it?

Owner or Publisher UNDP

Contact

Resource type (1)

Format (2)

Standards (3)

1) e.g. data, dataset, collection, documents, images, maps, presentations, reports, video 2) e.g. csv, data, doc, gis, html, jpg, pdf, shapefile, xls, various 3) i.e. for Metadata, controlled vocabulary Template adapted from: Brown, RA, Gonelevu, M, Iaken, R, Kocovanua, T, Lepa, M, & Sing, A. 2016. Pacific iCLIM Climate Change Data and Information Stocktake - Fiji, Tonga and Vanuatu, June to August, 2015: Final Report. Griffith University, Queensland and SPREP, Samoa

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8.9.20. PopGIS

Screenshot

Title PopGIS

Location / URL Multiple sites such as http://tonga.popgis.spc.int/ accessible here: http://prism.spc.int/regional-data-and-tools/popgis2

Brief Description Interactive mapping tool (s) providing access to regional statistics (from NMDI database) and country sites. Country sites contain full Population Census datasets as well as various other indicators. NOTE: sites are being moved to a new architecture based on HTML5 during 2018 (old version uses flash). More info here : http://sddinnovations.spc.int/popgis3/

Which problem / question does the system address and how?

Access to data – visualisation/download, overlay of personal datasets

What’s cool about it?

Visual, easy to use

Owner or Publisher SPC

Contact philb@spc.int

Resource type (1) Online app, downloadable data layers

Format (2) shp

Standards (3)

1) e.g. data, dataset, collection, documents, images, maps, presentations, reports, video 2) e.g. csv, data, doc, gis, html, jpg, pdf, shapefile, xls, various 3) i.e. for Metadata, controlled vocabulary Template adapted from: Brown, RA, Gonelevu, M, Iaken, R, Kocovanua, T, Lepa, M, & Sing, A. 2016. Pacific iCLIM Climate Change Data and Information Stocktake - Fiji, Tonga and Vanuatu, June to August, 2015: Final Report. Griffith University, Queensland and SPREP, Samoa

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8.10. Workshop Agenda

The draft workshop agenda was shaped by stakeholder interviews and survey results. Key stakeholders provided feedback, which was overall positive and reconfirming.

Agenda

What UNDP DRM Information Workshop with Regional Development Partners

When Tuesday 29 and Wednesday 30 May 2018

Where SPC Pasifika Conference Room, Nabua, Suva

Who Target audience: Development partners who are users and producers of DRM information (including data, documents and knowledge), such as PHT, OCHA, SPC, SPREP, donor agencies, etc.

Why The UNDP Disaster Resilience for Pacific SIDS (RESPAC) project aims to lower the risks of natural disasters, including those from climate change, in Pacific island countries (PICs). The workshop targets the:

a) Understanding of existing information and systems (including data, documents and knowledge) for DRM in the Pacific region.

b) Limitations and opportunities to enhance data accessibility, coordination and sharing among development agencies in the region.

c) Possibility of strengthening existing networks or working group to optimise information for DRM in the region.

Day 1 – Tuesday 29th May 2018

Time Activity Intended Output

8.00am Registration

8.30am Official Opening

• Opening Prayer

• Welcome

• 'Setting the Scene' – Why this workshop?

• House rules

• Context for the workshop established.

• Awareness about DRM information and systems.

9.00am Session 1: Identification of information and IM experience with participants

• “Line up” exercise and discussion – Who is in the room?

o Introductions – Name, Agency and Expectations

• Definitions exercise – What are we talking about?

• Better understanding about participants and their involvement with information and systems.

• Awareness about different perspectives, cultures and IM terminology.

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o Group Discussions: Translate and define information.

o Group Reports: Results and experience.

10.15am Group Photo, Morning Tea, Emails

10.45am Session 2: DRM information and systems – experiences

• Presentations (15 minutes including Q&A, 3 slides)

o SPREP Pacific Climate Change Portal and iCLIM Project

o SPC DRM information systems

o UNISDR Sendai Framework Monitor – coordination and process design

o Survey results

• Group Discussions – What are information and IM problems?

o Strengths, Weaknesses, Opportunities and Threats (SWOT) Analysis

o Group Reports: Results and experience.

o Prioritisation exercise

• Overview of existing information systems is shared.

• Views and experiences with good practice or gaps are shared.

• Challenges and opportunities with information and IM are acknowledged.

• Focus areas for information and IM discussions are identified.

12.45am Lunch and Emails

1.45pm Session 3: Information Management

• Presentation

o Information lifecycle

• Group Discussions – How does this work?

o Map knowledge product with information lifecycle.

o Group Reports: Results and experience.

• Knowledge about information lifecycles with different skills and responsibilities.

• Understand needs and opportunities to optimise information or knowledge products through planned access, retention, sharing.

2.45pm Afternoon Tea and Emails

3.15pm Session 3: Information Management (Cont.)

• Presentation

o Enabling organisational environment and existing DRM IKM frameworks

• Group Discussions – What is in place for development partners?

o Discuss people, governance, processes and technology with gaps, risks, opportunities, enablers and drivers - revisit SWOT.

o Group Reports: Results and experience.

• Understanding the enabling organisational environment with people, governance, processes and technology.

• Knowledge about existing DRM information governance.

• Critical thinking about information readiness (maturity) for development partners.

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5.00pm End of Day 1

6.00pm Reception (Optional)

Day 2 – Wednesday 30th May 2018

8.30am Recap of Day 1

8.40am Session 4: Data, Reporting, Coordination and Collaboration

• Presentations

o SPC Disaster, statistics and standardisation

o Reporting – expectations, efficiencies and opportunities.

• Group Discussions – What are barriers to collaboration and coordination?

o Revisit SWOT, IM Session 3 and systems to inform the discussion.

o How can collaboration and coordination be improved?

o Who does what in DRM IM?

o Group Reports: Results and experience.

• Identify opportunities for improving IM collaboration and coordination.

• Awareness on mandates, actions and capacity gaps.

• Introduce value for money as a concept applicable to IM.

• Introduce good practice with scenarios or use cases and personas to model DRM information practice from different perspectives.

10.00am Morning Tea and Emails

10.30am Session 5: IM framework and working group

• Presentation

o SPREP CC/DRM IM framework recommendation

o GIZ IKM working group

o Survey – recommendations

• Group Discussions – What are strategic DRM IM priorities and how can they be effectively addressed?

o Identify priorities and how to address them.

o Identify themes, lead agencies and activities.

o Group Reports: Results and experience.

• Strategic directions for DRM IM are discussed.

• The opportunity of collaboratively addressing similar issues is understood.

• IM needs and potential solutions with prioritised next steps are targeted as WS outputs.

12.15pm Lunch and Emails

1.30pm Session 6: Way Forward

• How can countries benefit from this workshop and results?

• Next steps

o Actions, Priorities, Resources

• Actions with benefits and efficiencies for countries identified.

• Activities for future IM are identified and prioritised.

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o Next steps and activities in 6 months, 1 year and 2 years.

• Group Discussions – What are strategic DRM IM priorities and how can they be effectively addressed?

o Who does what, when and how.

o Group Reports: Results and experience.

• Resources for future IM activities are discussed.

• Next IM meeting theme and host identified.

3.00pm Afternoon Tea

3.15pm Closing

• Evaluation and feedback on expectations.

• Recommendations for next workshop.

• Closing remarks.

• Feedback and recommendations from participants gathered

4.00pm End of Workshop

Bibliography

Pacific Climate Change Portal – Pacific iCLIM

• Barriers to effective adaptation and resilience planning in the Pacific: an information management perspective https://www.pacificclimatechange.net/node/22021

• Overcoming barriers to climate change information management in small island developing states: lessons from pacific SIDS https://www.pacificclimatechange.net/node/24576 https://www.pacificclimatechange.net/sites/default/files/documents/Overcoming%20barriers%20to%20climate%20change%20information%20management%20in%20small%20island%20developing%20states%20lessons%20from%20pacific%20SIDS.pdf

• Pacific iCLIM Climate Change Data and Information Stocktake - Fiji, Tonga and Vanuatu, June to August, 2015: Final Report https://www.pacificclimatechange.net/node/22726

• Information and Knowledge Management for Climate Change (IKM4CC) Guidelines: complete set https://www.pacificclimatechange.net/document/information-and-knowledge-management-climate-change-ikm4cc-complete-set

UNISDR Information and Knowledge Management for DRR (IKM4DRR) Framework and Scorecard https://www.unisdr.org/we/inform/publications/35238

PDaLo workshop report www.spc.int/DigitalLibrary/Doc/GSD/Public_Reports/PR186.pdf

Information Management Maturity Measurement https://www.prov.vic.gov.au/recordkeeping-government/learning-resources-tools/information-management-maturity-measurement-tool-im3

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8.11. Workshop Opening Speech

The workshop was opened by Mr. Dyfan Jones, Effective Governance Team Leader & Parliamentary Development Specialist, Officer-in-Charge for the United Nations Development Programme Pacific Office in Fiji.

Opening remarks by Dyfan Jones, OIC, UNDP Pacific Office in Fiji

Regional Workshop on Disaster Risk Management Information and Systems

Suva, 29-30 May 2018.

The Representatives from the: UN organizations; Donor agencies; CROP agencies, Development Partners, ladies and gentlemen

• Pleased to be here today

• Join colleagues from the various development partners for the launch of the regional Information Management Workshop for Disaster Risk Management.

The Sendai Framework articulates “Policies and practices for disaster risk management should be based on an understanding of disaster risk in all its dimensions of vulnerability, capacity, exposure of persons and assets, hazard characteristics and the environment”.

In recent years, we have seen more and more investment in:

(i) collecting information on risk (ii) Governments and development partners striving to underpin short and long-term

development goals with key information.

In line with the rest of the world, the Pacific is experiencing increasing demand for information on disasters. This interest is partly driven by the desire to better understand the impacts of past events but also in terms of the impending impact of climate change in the region.

Providing useful information on disasters means both (1) ensuring that data is systematically collected, described and updated but also (2) making it accessible to the wide range of stakeholders who will USE it to inform risk reduction.

In the Pacific region, consolidated disaster risk management information systems exist, these include the Pacific Disaster Net (PDN), Pacific Risk Information System (PacRIS), the Pacific Damage and Loss (PDaLo) information system and others. The information contained however, is only as good as its application to inform decision-making whether it be for disaster response planning, early warning, development planning including investments.

In order to optimize disaster risk management in the Pacific, there is a need for stakeholders to be aware of the existing and emerging opportunities to share and use information, how best to make use of these opportunities and to develop and implement a strategy for development in the future

From the view of UNDP, we very much hope that the workshop starting today will:

- Raise our collective understanding of existing key information systems for disaster risk management in the Pacific region ;

- Improve our understanding of the limitations and opportunities to enhance information access, coordination and sharing amongst development agencies ; and

- strengthen existing networks and working groups to optimize information for disaster preparedness, planning and support in the region.

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The reason we are all here in this room today is that we use information as a basis for interventions. We all realize how important it is to have robust and well managed information systems. Let us make a deliberate effort to improve and enhance the effective use and sharing of information pertaining to disaster risk management in the region.

From looking at a list of those attending, we know that there is a lot of practical knowledge in this room. I would like to encourage all participants to have an open discussion on this very important subject. Also, recognizing the value of mutual support in the time of need, we would like to reflect on how we can further sustain, grow and share capacities in this area.

To conclude, I would like to extend on behalf of UNDP our thanks to the partners represented for their commitment and support to this regional workshop for improving disaster risk management and building resilience in the region.

I wish you all a productive two day workshop.

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8.12. Workshop Expectations

Diverse expectations were raised by participants.

• To better understand scope and objectives of UNDP RESPAC Initiative.

• Understand the different systems and arrangements in place in the region - bring in this knowledge in urban planning work.

• To know better what is out there in terms of information tools.

• Identify opportunities for and support opportunities to improve data accessibility /sharing etc. within the agriculture sector particularly around risk management, vulnerability, adaptation.

• Working within key regional organisations to realise better opportunities to improve IM.

• Broaden my knowledge of IM to facilitate a new professional focus for career advancement change.

• To know more on other available DRM information of other organisation.

• To share on knowledge and information on that we have on DRM.

• What can be done to enhance data sharing?

• To learn more about how to deal with managing IM issues.

• Taking steps to improve the availability and accessibility of an information fact base on CC (Impact projections, e.g Agriculture, Geospatial) Adaptation options of adaptation initiatives.

• To get and be able to use a database to source out information on total cost of disaster to all PICs, no. of males and females affected.

• How to access the data when needed.

• Get a sense of what data exists and who collects them.

• See if there are region-wide strategies to share that data.

• Familiarise myself with the most likely used links/sites/resources that provide relevant, up-to-date, effective that will help planning, decision making and budget.

• Taking steps to institutionalise an IKM working group for CC information and DRM.

• Have a better understanding of DRM issues that are common in the region.

• Able to use information shared by clusters and organisations for the benefit of local communities.

• Identify tools/ways to determine gaps in information/data systems and how to tackle each.

• Better understanding of IS on DRM and CC in the region and also to expand professional network.

• To better understand IM and how to address the issues being raised in PICTs on how to best make use of these information to make decisions.

• To understand greatest gaps in information available for DRR and how these gaps may be rectified.

• Understand the information needed by each organisation to fulfil their missions and how these may fit together.

• A better understanding of IM.

• To establish or re-establish networks with new/existing DRM/IM people.

• To understand what is expected of us going away from here.

• Clearer understanding on DRM, IM and how to maximise their use.

• Explore how we can harness the huge pool of resources, data, technology and networks to support effective disaster preparedness, response and recovery.

• Sources of information that we are overlooking which can be used.

• Options for quality control and link with others tackling similar issues.

• Better identify good sources of information including people that can be consulted.

• Recommendations as an outcome that improve information sharing.

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• Better understanding of how partners can collaborate to streamline data and systems in DRM.

• Get to know more about DRM and how we can work together and understand each other.

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8.13. Workshop Presentations

Various presentations from development partners complemented the workshop. These are listed below including download links.

SPREP & Gonelevu, Makelesi. (2018). Pacific Climate Change Portal and Pacific iCLIM Project. Retrieved from https://www.slideshare.net/UNDPPacificOfficeinF/pacific-climate-change-portal-and-pacific-iclim-project

The presentation covers the Pacific Climate Change Portal and challenges. It also covers the Pacific iCLIM project with background, barriers, recommendations, upcoming activities. Presentations held during the UNDP DRM information workshop, Session 2: DRM Information Systems, and Session 4: Data, Reporting, Coordination, Collaboration, 29-30 May 2018 in Suva, Fiji. [7 pages, 13 slides]

NIWA & Holland, Paula. (2018). Disaster risk information for PARTneR. Retrieved from https://www.slideshare.net/UNDPPacificOfficeinF/disaster-risk-information-for-partner

Part 1 of the presentation covers the National Institute of Water and Atmospheric Research (NIWA), Pacific Risk Tool for Resilience (PARTneR) project and approach, RiskScape methodology, exposure, vulnerability mode, damage and loss, and the importance of information and data. Part 2 of the presentation covers damage and loss, data requirements, sustainable data management including challenges and needs, outputs and remaining information issues. Presentations held during the UNDP DRM information workshop, Session 2: DRM Information Systems, and Session 4: Data, Reporting, Coordination, Collaboration, 29-30 May 2018 in Suva, Fiji. [9 pages, 17 slides].

Pacific Community (SPC) & Singh, Sachindra. (2018). Disaster and climate-related geoinformatics services: Geoscience, Energy and Maritime (GEM) Division, SPC. Retrieved from https://www.slideshare.net/UNDPPacificOfficeinF/disaster-and-climaterelated-geoinformatics-services

The presentation covers organisational background, geoinformatics services such as radar image processing, UAV LiDAR and Point Cloud, stereo-bourne terrain models, Pacific spatial data infrastructure, Regional PacGeo and Pacific risk data, disaster event response: Gita and Kena, planning, preparedness with PacSAFE, tropical cyclones and tsunami impact, DRM with GIS capacity building, PARTneR RiskScape, CSOPPac Pacific Ocean Portal, coastal inundation forecasting, DRR/CC web presence and IM, CC finance tracking, challenges being solved, community of practitioners. Presentation held during the UNDP DRM information workshop, Session 2: DRM Information Systems, 29-30 May 2018 in Suva, Fiji. [14 pages, 27 slides]

UNISDR & McElroy, Andy. (2018). Three of the best. Retrieved from https://www.slideshare.net/UNDPPacificOfficeinF/three-of-the-best

The presentation covers the UNISDR information systems, namely the Sendai Framework Monitor, PreventionWeb, and DesInventar or Pacific Damage and Loss (PDaLo). Presentation held during the UNDP DRM information workshop, Session 4: Data, Reporting, Coordination, Collaboration, 29-30 May 2018 in Suva, Fiji. [1 page, 2 slides]

Pacific Community (SPC) & Bright, Phil. (2018). Statistics for Development Division (SDD) product overview and Pacific Data Portal. Retrieved from https://www.slideshare.net/UNDPPacificOfficeinF/statistics-for-development-division-product-overview-and-pacific-data-portal

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The presentation covers the SDD web presence, website redesign plans, National Minimum Development Indicator Database redevelopment, goals and mock-up of the future Pacific Data Portal, and recommendations. Presentation held during the UNDP DRM information workshop, Session 2: DRM Information Systems, 29-30 May 2018 in Suva, Fiji. [9 slides]

Pacific Community (SPC) & Bright, Phil. (2018). Statistics for Development Division (SDD) user focus project. Retrieved from https://www.slideshare.net/UNDPPacificOfficeinF/statistics-for-development-division-user-focus-project

The presentation covers before the user focus project, user feedback and insights, survey, personas, dissemination strategy and implementation plan, next steps and recommendations. Presentation held during the UNDP DRM information workshop, Session 4: Data, Reporting, Coordination, Collaboration, 29-30 May 2018 in Suva, Fiji. [8 slides]

Pacific Community (SPC) & Bright, Phil. (2018). Statistics for Development Division (SDD) coastal mapping project and UNESCAP Disaster Related Statistics Framework (DRSF). Retrieved from https://www.slideshare.net/UNDPPacificOfficeinF/statistics-for-development-division-coastal-mapping-project-and-unescap-disaster-related-statistics-framework

The presentation covers coastal population mapping, cyclone Winston potential impact population, next steps. Presentation held during the UNDP DRM information workshop, Session 4: Data, Reporting, Coordination, Collaboration, 29-30 May 2018 in Suva, Fiji. [9 slides]

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8.14. Analysis of Strengths, Weaknesses, Opportunities and Threats (SWOT)

Stakeholders engaged in group discussions to identify SWOT aspects together, followed by individual prioritisation. Results are documented verbatim in the table below.

Strengths Priority

Baseline sets for humanitarian response 4

Improve our coordination 3

Increase country level engagement/ownership 3

Increase in technology and scientific capacity in the region 3

Better funding opportunities to provide support at regional level 2

Increase in standardisation in data and information systems for DRM 2

Coordination, e.g. workshops, etc. 2

Lots of talented, experienced and committed teams already working to understand risk 1

More expertise 1

Region has existing champions in IM

Make the most of our meetings, e.g. have outcomes not just chats

Community of practice

Proximity of partners – we assume all know and trust each other

Harmonise, simplify tools

Many fantastic tools

Weakness

Lack of information sharing (because of lack of trust, etc.), lack of private sector information

6

Packaging of information for specific audiences 5

Use open data standards 4

Lack of awareness within regional and partners 3

Lack of funding 3

Analysis and dissemination – information has to be understood by the target audience 3

Donor advocacy (demand open data) 2

More user engagement during/prior development 2

Content is not digital 2

Budget for IM should be part of the core business 1

No regional strategy on IKM 1

Poor coordination within countries 1

Lack of visibility/awareness of IM, systems, tools, etc. 1

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Engagement of gate keepers (Big Brass)

Lack of forum for coordination and technical exchange

No sharing/caring/trust

Poor leadership-countries

Lack of staffing/expertise

More collaboration between developers

Not enough tools & data

Too many options/tools not harmonised

Opportunities

Stress importance of data/metadata, standards of information, architecture for DRM/CC

7

Demonstrate economic costs/effects of disasters to influence decisions/budget 7

Empower and enable NDMO/CCU 5

Policy dialogue to address barriers that hinders sharing, invest in IM processes 3

Collaborate and share resources 3

Collaboration with private sector 2

Coordination/networking 2

Targeting broader agencies/ministries acting in DRM space (like Stats Office, Police, Emergency Management, Planning, etc.

2

Leverage/maximise comparative advantage for partnerships 1

Regional IKM Strategy/Framework and WG 1

Revitalise regional partnership 1

Lots of data 1

Advocacy around regional agency roles (e.g. SPC Disaster Response)

Encourage training in IM

Lots of actors

Technology

Threats

‘Make the ease’ for decisions ([need to] improve the political will to tackle the problem) 8

Initiatives and short life cycles 4

Lack of awareness of importance of geo-scientific information for DRM 3

No harmonisation of outputs 2

Inconsistent funding 2

Lack of collaboration and partnership 2

Know-how 1

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Competing priorities, capacity stretch

In-country partner and Govt. led initiatives done - according to their own terms.

Strong competition among partners—donor advocacy/comparative advantage

To many parallel systems

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8.15. Coordination, Collaboration and Communication – Barriers and Enablers

Stakeholders engaged in group discussions to identify barriers and enablers for coordination, collaboration and communication. Results are documented in the table below.

Session 4 – Collaboration, Coordination, Communication – Barriers and how to address these

Group 1

C-Word Barriers Enablers

Coordination & Collaboration

Competition for funding

Lack of time

Intellectual property

Costs

1. Behavioural change 2. Networking – peer-to-peer

exchange 3. Recognising mutual challenges and

benefits 4. Pooling together resources to

avoid duplication and saving time 5. Recognition

Communication Digital divide

Process – Director to IM to Response Team

Group 2

C-Word Barriers How to improve

Collaboration & Coordination

Data quality and liability

Culture of not sharing data

Policy and legislation

Lack of dialogue

Saturation of actors

Regular program discussions

Implementation of standards

Partnership

Group 3

C-Word Barriers Address

Coordination Conflicting goals, vision, objectives, mandates etc.

Unclear processes, mechanisms within and between organisations

Security as cross-cutting issue

Technology

Clarity of instruction and standard of consistency

Having champions and leadership

Prioritisation

Understanding limitations

Collaboration Capacity and capability

Political will – change of leadership

Competing priorities – funding etc.

Transparency and accountability

Governance

Bridging the 'digital divide' - top down and bottom up approach

Development partners moving ahead, in-country governments and communities left behind

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Communication Technological barriers,

Personality - relationships, trust, impacts coordination and collaboration

Language barrier

Language barriers

Building relationships

Group 4

C-Word Barriers Address

Coordination Poor leadership Nominate the right person

Champion

Competing priorities Have transparency

Lack of scope

Competition

Aid coordination

Donors

Provide an enabling environment for governance

Time

Collaboration Trust / Relationships (Loss of) Have true partnerships - MOU

Lack of appreciation for IM More training

Mainstreaming IM

Competing priorities, funding, needs

Communication Lack of capacity to promote tools and IM

Dedicated resources

Low priority More awareness

Raising profile of IM

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8.16. Country Benefits, DRM/CC IM Framework and Way Forward

Stakeholders recommended specific aspects for a potential DRM/CC IM Framework and the way forward. They highlighted benefits for countries in addition to short-, medium- and long-term activities. Results are consolidated below.

Country benefits

• IM actions (need to be) linked to global, regional and national priorities, issues and plans including sectors;

• Coordinated DRM efforts;

• Information governance including standards, policy and agreements;

• Better accessibility and user-friendly availability of relevant data / information;

• Training – capacity building for the users.

Governance references include 13 SDGs for CC and DRM, and the FRDP with:

Goal 1: Strengthened integrated adaptation and risk reduction to enhance resilience to CC and disasters.

Goal 3: Strengthened disaster preparedness, response and recovery.

The relating Pacific Resilience Partnership (PRP) and its Taskforce members cover PIC governments, DP, CROP, NGOs and CSOs, and PS, while Working Groups relate to Climate Finance, Technical issues, Disasters, Food, Water and Health.

Short-Term 6 Months Medium-Term 1 Year Long-Term beyond 1 year

Find a forum to continue the discussions!

Formalise regional IM CC/ DRM Working Group

Include Private Sector in WG

Mapping exercise

- Key IKM partners - Existing new IKM

programs / activities - Funding / sources

Lead agencies: SPC, PRP (FRDP), UNDP (RESPAC), GIZ, SPREP

Maintain a regional, national DRM/CC IM database of tools, stakeholders and projects

Revive PDN and maintain CC Portal (find a program / project to fund this)

Programming/SPREP Programs

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RESPAC - DM directories – project catalogue and capabilities list

- M & E - Capacity building

- Scoping of key datasets - Workflow

standardisation of key datasets

- Policy/Governance - Awareness/Advocacy - Clear roles of actors

Goal 1 a. Joint planning, programming and design of initiatives (Partnership)

d) Assist in tracking international financial commitment in allocations for CC / DRM (SPC, SPREP, PIFS, UNDP, World Bank, ADB)

i) Develop guidelines including good practice models for effective DRM national and sub-national levels

b. Strengthen effective use of science, technology and KM to understand underlying dimensions and inform DRR, CCA … (UNDP RESPAC, SPC, SPREP) (Tools, Partnership)

i) Establish a regional faculty to support PICs in CC / DR recovery including insurance e.g. PCRAFI (Tools, Partnerships)

Goal 3 a. Support the strengthening of capacity (including humanitarian coordination mechanisms)

b. Regional, national and sub-national to better prepare for, and respond to, and recovery from disasters (Training, Partnerships)

c. Assist in strengthening the telecommunications, data, and data process infrastructure that supports provision and reliable early warnings and hazard for hazard/risk information (Technology, Processes)