Understanding Right of Way Process

Dawn Haecker, Training & Technical Support Supervisor, INDOT Trent Newport, VP, CrossRoad Engineers

Overview of ROW Process

Overview of ROW Process Appraising

Review Appraiser – Prepare Appraisal Problem Analysis

Determine type of appraisal needed Outline specific issues to address

Appraiser – Prepare Appraisal Determine and value cost to cures State highest and best use Specify personal vs. real property Research current comparable sales in area Assign value for property

Review Appraiser – Review Appraisal, recommend, accept or reject

Overview of ROW Process Buying

Right of Way Agent Prepare offer based on approved appraisal Negotiate with property owners (30 days) Prepare and obtain signatures for necessary

documentation to convey property & to arrange payment

Request Administrative Settlement if necessary

Buying Reviewer (INDOT) Ensures procedures have been followed without

errors Verifies LRS data is complete/correct Forwards to Deputy Attorney General office for

legal review

Overview of ROW Process Relocation – Concurrent with

Buying Process Right of Way Agent

Determines entitlements, issues 90-Day Notice Provides advisory services Performs move inspection & notifies that ROW

is clear Relocation Reviewer / Supervisor

Verifies compliance with Uniform Act and State Code

Verifies LRS data is complete/correct Certifies LPA Projects for Relocation only

Overview of ROW Process Property Management

District Secures acquired properties Asbestos inspection Demolition contracts/auction Maintains until contractor takes responsibility

Central Office Coordinates payments, closing, sends 30-Day

Notice Manages document recording Certifies projects as “Clear” or “With Exceptions” Tracks excess land for resale

Overview of ROW Process

Review for ROW Item Conflicts Review all clearing items needed for each

utility Review cost to cure items, demolition items,

etc. If contract clearing will not be in time then

get utility to add these into their work, if they are reimbursable

If utility is not reimbursable, then coordinate with designer for clearing options

Request  septic and well locations from designer and review against utility relocations

Coordinate with ROW Manager ROW manager duties Right of entry to include utility work and

inquire with utility to see if they will work under right of entry

Constant communication with ROW manager and request to be included on ROW status reports

Utility easements for relocation Coordinate with utility to expedite Provide plat and descriptions to utilities Coordinate with utility for land values Combine ROW and easement offer process

Perform ROW staking for utility relocation work

Identify Critical Path & Parcels Review critical path and critical parcels for

each utility Discuss with ROW manager in case this

should impact ROW critical path Create utility master map to show this and

share with ROW manager, design team, INDOT utility project manager, and INDOT project manager

Communication with project manager so that project manager can communicate with real estate and others

Accelerating a parcel

Questions?