UNDERGRADUATE COURSE CAPACITY MANAGEMENT

Communication/Training

May 2006

COURSE CAPACITY MANAGEMENT

AGENDA

• Introduction of Team Members• RBS Update • Capacity Management Process

o EMT Roleo Required Course Policyo Categories, Holdbacks & Seat Authorizationso Activities and Timelines

• Screen Demo• Q&A

RBS UPDATE

o New Searchable Master Course Timetable • Search by subject, course, times, days of the

week, instructor, etc.• May 1 Admin View released• June 1 Student and Public View to be

released

o Capacity Management of All Courses• May 29 Target date for implementation

The Enrolment Management Team (EMT) Role

• EMT is responsible for the enrolment management of undergraduate courses.

• All course capacities, including categories, will be approved by EMT annually.

• EMT has approved course capacities for upcoming Fall/Winter session.  

• Courses reaching approved capacity during registration will follow the EMT process for change requests. http://www.mcmaster.ca/uts/ssr/EnrolmentManagement.pdf

Required Course Policy

• “Every effort will be made to accommodate students in required courses such that their program of study is not extended.”

• Students who need a required course once released capacity has been reached, may be accommodated via a ‘hold back’ seat that you give by a seat authorization.

• Important to follow this policy for successful course capacity management http://www.mcmaster.ca/vpacademic/required.pdf

Categories, Holdbacks & Seat Authorizations

• Some courses have been sub-divided into Categories – most courses do not have categories.

• Holdbackso Set to 5% of total seats approved for course. o Exceptions: Engineering, Nursing, Midwifery and Bachelor of

Health Science holdback is 0%

• Seat Authorization = Giving of Holdback Seat• Example:

Total seats approved for course = 100 in Day Term 1Category Total Avail HoldbackCAT1 40 38 2CAT2 40 38 2OTH 20 19 1

Activities and Timelines

Activity DateCapacity Management Screens open May 29 (Target)

Departments review capacities, categories and holdbacks

May 29 - June 10

Faculty review of Level 1 course capacities June 1

Undergrad SOLAR registration opens June 12

Departments regularly monitor courses and grant Seat Authorization per policy

Throughout registration and Drop&Add period

NOTE:•Control WILL NOT pass to instructors when classes begin•There will be no reports sent by Scheduling.•Requests for capacity changes must follow EMT Process

SCREENS FOR COURSE CAPACITY MANAGEMENT

• Screens for course capacity management are existing ADWEB screens with minor changes o Limited enrolment statistics

• by subject/type• by course

o Seat authorizations by studento Unused seat authorizations

• Required Permissions/Waivers screens have not changed

Q&AQ&A

Access www.mcmaster.ca/uts/ssr for copies of presentation, policies and guidelines

Questions??: Contact sched@mcmaster.ca