Umoja Job Aid Real Estate Contract Approvals

7/24/2019 Umoja Job Aid Real Estate Contract Approvals

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Umoja Foundation Training How-To Guide: Umoja Contract Approval 1/5

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Use this How-To-Guide as a reference when carrying out activities related to the Contract Approval

activities in Real Estate

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Responsible for approving/activating the lease contract input by the Lease Processor

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Common T-Code:

Real Estate

All Real Estate Transactions Approvals

RE80 SBWP

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Overall Process

The Real Estate process in Umoja consists of Portfolio Management and Lease Administration activities,

which consist of multiple process steps that extend across multiple enterprise roles. This How-To-Guide

will detail the steps in Lease Administration to approve contracts for Lease-Ins, Lease-Outs and Sales-

Based Lease-Outs.

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Contract Approval

When the lease is saved by the Lease Processor, an email and an SAP inbox message is sent to the

Contract Approver to review and approve the contract. The Contract Approver has the ability to either

Umoja Contract Approval

Umoja Enterprise Roles:

Lease Contract Approver




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approve or reject the contract. The Lease Processor is notified by email of the results of the Contract

Approver's action

Step 1

An email will be sent to the SAP inbox of contract approver and should contain the links for the following

activities:

a) Approve

b) Reject

c) Display the contract

Step 3

Log into SAP and press the SAP Business Workplace icon

Step 4




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Click the Display button in the SAP inbox message to review the contract

Step 5

Click the Back icon to return to the SAP inbox and then select the Workflow icon next to the contract

you wish to action.

Step 6

Click the Display icon to review the details of the contract.

Navigate the required tabs and review the contract details




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Step 7

Once the contract is reviewed, click either the Approve or Reject icon as appropriate

Note: If the Reject button is clicked, a reason must be entered in the text field.




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Step 8

Open email to confirm receipt of Contract Approver's actions on the contract that was reviewed.

It does take a few minutes for the workflow message to show up in the Lease Processor’s email and SAP

inbox. The status of the workflow can be seen on the contract by clicking Services for Object icon, and

selecting Workflow -> Workflow Overview

Umoja Job Aid Real Estate Contract Approvals

Documents

Transcript of Umoja Job Aid Real Estate Contract Approvals