UMass Lowell Computer Replenishment Program

FY13 Program Update: Faculty, Staff, Student Labs

July 20, 2012

Agenda

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•  Overview: What’s included?

•  Review recommended Lenovo/Apple configurations and models – Faculty/Staff – Student Labs – Use of specialized lab configurations as primary-device

computers for specific faculty

•  Inventory process for departing faculty/staff

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Overview: What’s Included?

Computers include… •  Refreshed models with processor improvements •  4 Year Warranty (3 year from manufacturer, year 4 self-insured)

•  22” LCD monitor (desktops and laptops as applicable) •  Keyboard & Mouse

•  Dock (Lenovo laptops only)

•  Adapter Cables (laptops only as applicable)

•  Computer Lifecycle Services Ordering, asset tagging, software imaging/setup, secure disposal

•  UML ‘Core’ software McAfee Anti-Virus, MS Windows OS, Mac OS, MS Office, MS Visio, MS Project, Adobe CS6 Premium Design, SPSS, MS Exchange licensing, Computrace (laptops only) (home use available for most products listed above)

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Recommended Configurations Faculty/Staff: Desktop

Desktop  Computers  Pla0orm   Configura4on   Price   Descrip4on   Basic  Specs  Apple   Business  iMac  

Desktop  $1,217   Robust  and  fully-­‐

funded  via  CRP  budget  

21.5”  LCD,  2.5GHz  i5  processor,  4GB  RAM,  500GB  hard  drive,  DVD/RW  

Apple   Suggested  Premium  iMac  Desktop  

$1,544   Faster,  more  memory,  bigger  drive  

21.5”  LCD,  2.7GHz  i5  processor,  8GB  RAM,  1TB  hard  drive,  DVD/RW  

Lenovo   Business  Windows  Desktop  (M92p)  

$785   Robust  and  fully-­‐funded  via  CRP  budget  

22”  LCD,  3.2GHz  i5  processor,  4GB  RAM,  500GB  hard  drive,  DVD/RW  

Lenovo   Premium  Windows  Desktop  (M92p)  

$973   Faster,  more  memory,  bigger  drive  

22”  LCD,  3.4GHz  i7processor,  8GB  RAM,  500GB  hard  drive,  DVD/RW  

Recommended business models are highlighted in blue.

Recommended models from the CRP Model Configuration sub-committee

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Recommended Configurations Faculty/Staff: Laptop

Notes: 1.  Recommended business models are highlighted in blue. 2.  Laptops also include 22” LCD monitor, keyboard, and mouse. Lenovo laptops also include dock. 3.  The T530 model was not presented through the CRP Model Configurations sub-committee, but its

predecessor (the T520) was available in FY12.

Laptop  Computers                          Pla0orm     Configura4on   Price   Descrip4on   Basic  Specs  Apple   Business  MacBook  Pro  

Laptop  $1,656   Robust  and  fully-­‐

funded  via  CRP  budget  13”  LCD,  2.5GHz  i5  processor,  4GB  RAM,  500GB  hard  drive,  DVD/RW  

Apple   Suggested  Premium  MacBook  Pro  Laptop  

$2,492   Bigger  screen,  faster,  more  memory,  bigger  drive  

15”  LCD,  2.3GHz  i7  processor,  8GB  RAM,  750GB  hard  drive,  DVD/RW  

Apple   Suggested  Premium  MacBook  Air  Laptop  

$1,732   Lightweight,  small  drive,  no  opZcal  drive,  primarily  wireless  

13”  LCD,  1.8GHz  i5  processor,  4GB  RAM,  128GB  SSD  drive,  Ethernet  adapter  

Lenovo   Business  Windows  Laptop  (T430)  

$1,517   Robust  and  fully-­‐funded  via  CRP  budget  

14”  LCD,  2.5GHz  i5  processor,  4GB  RAM,  320GB  hard  drive,  DVD/RW  

Lenovo   Premium  Windows  Tablet  (X230T)  

$2,259   Lightweight,  no  opZcal  drive  

12.5”  MulZ-­‐Touch  LCD,  2.9GHz  i7  processor,  8GB  RAM,  500GB  hard  drive  

Lenovo   Premium  Windows  Laptop  (T530)  (see  #3  below)  

$1,942   Bigger  screen,  faster,  more  memory,  bigger  drive  

15.6”  LCD,  2.8GHz  i7  processor,  8GB  RAM,  500GB  hard  drive,  DVD/RW  

Recommended models from the CRP Model Configuration sub-committee

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Considerations for Apple Mac Configurations

•  Suggested premium configurations were recommended by the Committee to encourage employees to select from a defined set of models –  Sustain careful balance between standards/support and selection

•  Considerations…   Quantity of Lenovo vs. Apple is 80% / 20%, but Mac population is growing and

could present a greater support impact as Mac population grow   Added complexity for IT: vetting of selected custom configurations, ordering,

asset management, hardware/software support   Suggested premium configurations allow for a ‘menu’ listing and provide ease

of ordering via which departments have asked for   Allows IT to deploy systems out of spares stock for fast turnaround and

flexibility for re-deployment of machines   Sets a precedent for providing increased choice for Macs (vs. Lenovos)

•  When needed, IT will work with departments on other configurations than the suggested models.   Pricing & terms from Apple do not constrain UML in terms of models or configurations.

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•  Most public general purpose student labs are funded through the University’s student technology fee

•  Student labs are generally based on business standard configurations except where there are specific needs

•  If a specialized model is selected, the cost difference between the business model and specialized model would be funded by the department or Dean

Student Labs

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Student Labs Scheduled For Replacement in FY13

Note: Labs based on proposed specialized configurations are highlighted in blue.

Lab     Configura4on   Qty   Cost  (Centrally  Funded)  

Difference  in  Cost  (Dept  

Funded)  

Descrip4on  /  Reason  for  Requested  Upgrade  

College  of  Mgmt   Lenovo  M92p   36   $22,032   -­‐-­‐   Business  Windows  Desktop  

SHE   Lenovo  M92p   25   $19,260   -­‐-­‐   Business  Windows  Desktop  

SHE   Apple  iMac   18   $21,911   -­‐-­‐   Business  Apple  Desktop  

GSE   Apple  iMac   17   $20,694   -­‐-­‐   Business  Apple  Desktop  

EEAS/Math  (2  labs)   Lenovo  M92p   21   $16,152   -­‐-­‐   Business  Windows  Desktop  

Library   Apple  iMac   5   $6,086   -­‐-­‐   Business  Apple  Desktop  

Computer  Science   Apple  iMac   13   $15,825   -­‐-­‐   Business  Apple  Desktop  

Engineering  (3  labs)   Lenovo  E31  WorkstaZon  

75   $86,670   $27,795   Tower  WorkstaZon.  More  powerful,  enhanced  video  card  

Library   Lenovo  M92z  All-­‐In-­‐One   32   $28,896   $3,776   All-­‐In-­‐One.    Takes  less  space,  improved  cable  management  

Computer  Science   Lenovo  M92z  All-­‐In-­‐One   30   $27,090   $3,540   All-­‐In-­‐One.    Takes  less  space,  improved  cable  management  

Music   Apple  iMac   21   $46,126   $20,559   Bigger  screen,  faster,  improved  graphics  

Totals:   293   $310,742   $55,670  

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Challenges: •  There is a narrow window in June/July when models are refreshed

and the new budget year begins •  Communication and approvals process re: vetting requests for

specialized lab configurations.

Recommendation: •  Develop a more formalized process for vetting requests for custom

models and configurations for labs. •  Develop timeline with input from the Committee so that departments

needing specialized lab machines will have their configurations reviewed and approved in time to order for summer delivery and fall semester start.

Student Labs and Specialized Lab Configurations

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•  There may be faculty in Engineering, Music, Computer Science or other departments who want the same primary computer as in their lab configuration.

•  Additional cost (delta) for these systems above business model: Engineering (Lenovo E31): $375 Music (Specialized Apple iMac): $979 Computer Science (Lenovo M92z): $118

Use of Specialized Lab Configurations As Primary Faculty Computers

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Challenges: •  Tracking of a computers for departing Faculty/Staff is

currently problematic •  Limited procedures for notification and tracking •  UML could be at risk for exposure of sensitive data •  Without connecting assets to users, services are impacted

Recommendation: •  Develop working group to focus on…

– Process to collect primary device computers when Faculty/Staff leave UML

– Appropriate tagging, inventory, etc – Process to reallocate

Inventory Process For Departing Faculty/Staff

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Discussion