Guide to Policy Submissions & General InformationSurplus Line Association of Idaho is ready to help

Carrie Negrette carrie@idahosurplusline.org

Mfncfstiip it Mboebuosy 41-1214(1) — Log io wiui SLA Bsolfs Mfncfs Csfefouibmt buwww.iebiotuspmutmiof.osg

• Broker license #, Name & Address automatically oooulate as you log in

• Wgolesaler Input wholesaler/general agent name and license number.

• Procuring Agent Name of the resident or non-resident Idaho licensed producer who procured the coverage. If the filing Surplus Line Broker produced the business, repeat the name. If the producer is non-resident, the Idaho non-resident license number is required.

• Preoarer’s name and email If the submission is rejected, an email notification will be sent to the email address provided.

• Insured Name and Certificate / Policy Number - Addusbdy it dsiuidbm The full and complete number of the policy declaration or certificate.

† Do oou utf iypifot os tpbdft wiuiio Pomidy Nuncfs

• Effectiue Date of Policy and Date Policy Receiued Policy must be submitted to SLA within 30 days after policy or binder is received/generated by Surplus Line broker. If submitted to SLA after 30 days, a “late window” pops open where you will post a brief explanation why the transaction was not submitted within the 30-day timeframe

† A pfobmuy og $25.00 pfs mbuf tucnittioo nby cf bttfttfe

• Name and Address of Insured Idaho uses a Home State definition. NRRA Bulletin 11-08 — Forms & Links Title 41, 1213 Definitions

† Lodbuioo og sitl dbooou cf b Potu Oggidf Boy

• Eligible InsurerCheck the box only if policy is written through a purchasing group. See rule 18.06.06 Section 015.02

• Insurers Add insurers after the submission is saved.

Licensee

Preparer

Insured & Policy

SURPLUS LINE ASSOCIATION OF IDAHO, INC.595 South 14th St. | Boise Idaho 83702 | 208.336.2901

F I L E SUBMISSIONS ONLINE

• Class Code and Line of Couerage The Export List Order outlines approved classes of risk, definitions and procedures. These classes may be placed with eligible Surplus Line insurers without regard to rate, form or diligent search. If the risk does not appear on the drop-down "export" list, a diligent search is required. Determine the specific Category, then select 103 Diligent Search Applies.

† Tif midfotff nutu nbioubio b mog og uif eimigfou tfbsdi iodmueiog efdmiobuioot gson bu mfbtu oofiotusfs loowo uo wsiuf uibu uypf og dovfsbgf: sfdose iotusfs obnf, sftpfduivf uoefswsiufs obnf, ebufsitl efdmiofe boe sfbtoo gos efdmiobuioo. Rumf 18.06.06 Dfgioiuioo og DILIGENT SEARCH.† Suspmut Liof sfdoset boe eimigfou tfbsdi mogt nutu cf nbioubiofe gos b ufsn og bu mfbtu FIVE yfbst.

† Tif gimiog csolfs fmfdusooidbmmy buuftut uibu uif psoeudfs os tuspmut miof csolfs donpmfufe uifsfruisfe eimigfou tfbsdi.

• Itemize Idaho premium, policy fees and broker fees in detail on the face of the insured’s original certificate or cover note as well as the copy attached to your Reporting Form/Affidavit. Enter only pure premium in the first field. Policy, broker or miscellaneous fees are posted to the following two fields. Total Premium, Tax and Stamping Fee automatically populate. † Egg 6/1/19, Psfniun, Tby & Subnpiog Fff wimm cf souoefe uo uif ofbsftu eommbs bu uif Fosn tdsffo

† Psfniun boe Fff efubim nutu cf gummy eitdmotfe uo uif iotusfe oo uif osigiobm pomidy eodunfou. † Pomidy/Iotpfduioo Ffft bsf effnfe psfniun boe tuckfdu uo uby pmut tubnpiog gff.

† Eoeostfnfout & Aueiut tuckfdu uo uby boe gff og Osigiobuiog pomidy fggfduivf ebuf.† Rfiotubufnfout bsf tuckfdu uo tubnpiog gfftPolicy Eff Date 01/01/2016 and later: Prem Tax = 1.50% Stamping Fee = .50% (.005)

Policy Eff Date 01/01/2007 through 2015: Prem Tax = 1.50% Stamping Fee = .25% (.0025)

• Multi-state and/or Ewemot Commercial Purcgaser - Yes or No† Iebio doef 41-1213 gos efgioiuioo og Honf Subuf & Eyfnpu Connfsdibm Pusdibtfst† Bummfuio #11-08 uo sfvifw iow NRRA Rumft & Dfgioiuioot bsf bppmife uo Iebio usbotbduioot

Broker’s signature on Reporting Form is assumed once Save and Continue is selected.

• Select eacg comoany underwriting the policy & oercentage of risk for each to tally 100% Select “Add Insurer to Affidavit” after each Insurer is selected.

† Oomy iotusfst oo uif Iebio DOI "Wiiuf" mitu boe/os NAIC Amifo mitu tibmm cf utfe gos Suspmut Liofpmbdfnfou. Cfsubio fydfpuioot bppmy.

• Attach Dec page, Binder, Endorsement and/or other policy documentation which substantiates the required detail entered in the online Reporting Form. Entire manuscript is not required.

† Upmobefe Dodunfou nutu cf mftt uibo 1 MB

After selecting the green “Certify” button, your Reporting Form/Affidavit will be submitted for processing.† You wimm cf sfeisfdufe uo psiou yous Rfposu og Emfdusooid Sucnittioo gos yous gimf.

Premium

Multi-State & Exempt

Insurers

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C e r t i f y

Add Document

S a v e & C o n t i n u e

• Submit endorsement online if endorsement includes additional or return premium.

• Do not submit if the endorsement is $0.00 premium. Significant changes to the policy such as named insured, physical address, insurer or policy number should be emailed to carrie@idahosurplusline.org.

• Endorsement must identify Insured, Policy #, Endorsement #, Premium including broker/policy fees, Originating Policy Effective Date and Endorsement Effective Date. † Subnpiog gff it gummy fbsofe oo foeostfnfout boe sfuusofe oomy oo gmbu dbodfmmbuioot. † Rfiotubufnfout bsf tuckfdu uo tubnpiog gff

• Returned/Reiected Reoorting Forms aooear in your Log-in menu repuiring furtger information or edits.

• Accuracy is critical – the online data cannot be overridden by the stamping office. If there is a significant typo we will reject/return for correction. You will receive a corresponding notification email.

• Once the correction(s) is made, select “Save Affidavit Information” and then “Certify” to resubmit for processing.† Rfuusofe usbotbduioot nutu cf dossfdufe & sftucniuufe wiuiio ufo ebyt og sfuuso.† Rfuusot sftucniuufe fmfvfo ebyt os mbufs bsf tuckfdu uo $10 Lbuf Rfuusofe Fimiog Fff - tff gfft pbgf 4.

Endorsement of Contract aka Broker Stamo: Every insurance contract procured and delivered as a surplusline coverage shall have stamped upon it, in red ink with at least ten (10) point bold print or in black ink withat least twelve (12) point bold print, and bear the name of the surplus lines broker who procured it, as follows:

† Bsolfs Subnp sfruisfe oo Iotusfe’t osigiobm doousbdu boe oo pomidy dopy buubdife uo bggiebviu. † Bsolfs Subnp oou sfruisfe oo Eoeostfnfout gimfe tuctfrufou uo osigiobm gimiog. † Bsolfs Subnp nutu iodmuef uif csolfs obnf io mfgicmf tdsipu/psiou AND Lidfotf # gos vfsigibcmf ie.

Once a submission is accepted, it cannot be deleted from the system unless discovered in the same month as originally filed. If aduplicate filing or error is discovered in a following month, the correction must be made by filing an endorsement reversing the premiumdetail.

† Eoufs “Dupmidbuf” os “Rfvfstbm” io Eoe. Sfrufodf # gifme boe utf dussfou ebuf bt csolfs sdve ebuf. † Upmobe (buubdi) osigiobm eodunfou os Rfposu og Emfdusooid Sucnittioo

Occasionally a duplication alert may appear in your menu - this may not be a duplicate entry. The alert is warning you that anotherpolicy with the same insured name/policy # has been processed. For example, the alert could be activated by a renewal policy. Foryour peace of mind when you see the alert, always check to make sure you did not file a duplicate.

This surplus line contract is issued pursuant to the Idaho insurance laws by an insurernot licensed by the Idaho Department of Insurance. There is no coverage provided forsurplus line insurance by either the Idaho Insurance Guaranty Association or by theIdaho Life and Health Insurance Guaranty Association. Name of Broker

Endorsement Filing

M O R E

Returned Submissions

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R E V E R S A L S

D U P L I C A T I O N A L E R T

A TAB found at the top of your online menu offers a handy feature whereby you can copy a prior submission andthen update to a new filing - for example a renewal where only the policy number, effective date or premium haschanged. This eliminates re-typing all fields of the Reporting Form.

† Mblf tusf uif iotusiog donpboy it tuimm fmigicmf.

Your up-to-the-minute Broker Report (aka Broker Summary) can be accessed after logging in with yourcredentials. This important report provides a detailed log of processed transactions for any period you select.Please review the transactions frequently for discrepancies. The total for the calendar year is reported to theIdaho Department of Insurance and identifies the annual premium tax due to the State of Idaho. Yourmonthly invoice of stamping fees is also drawn from this data.

Idaho premium tax of 1.5% is due annually on or before March 1, rounded to the nearest whole dollar, andpayable to the Idaho Department of Insurance. SLA will notify you of tax due for the calendar year, computedfrom your Reporting Forms and tabulated in your Broker Report.

† Subufnfou og Tby nutu cf gimfe fmfdusooidbmmy INCLUDING “0” usbotbduioot - tff gosn iotusuduioot † Do oou pby uby psios uo dbmfoebs yfbs foe - os io bo bnouou eiggfsfou uibo yous Bsolfs Rfposu uoubm. † Tif Iebio DOI sfruisft pbynfou og uif fybdu psfniun uby uoubm dbmdumbufe cy usbotbduioot psodfttfe cy SLA

eusiog uif dbmfoebs yfbs boe iufnizfe oo yous Bsolfs Rfposu. † Ig you eitbgsff wiui uif tmb donpuufe uby, dooubdu dbssif@iebiotuspmutmiof.osg.

SLA stamping fee of .5%, rounded to the nearest dollar, is earned and invoiced monthly by this office. Payment isdue upon receipt of invoice.

† Do oou psfpby os tfoe difdl gos gfft uouim you sfdfivf bo iovoidf. † Iovoidft oou pbie wiuiio 30 ebyt bsf tuckfdu uo b $25 mbuf gff.

LATE FILING$25.00 per transaction for submissions 31 or more days after the broker receives the policy document

LATE PAYMENT ON STAMPING FEE$25.00 assessed monthly on stamping fee invoices $5.00 or greater which remain unpaid after 30 days of theinvoice date

LATE RETURNED FILINGRejected transactions must be corrected and resubmitted within ten days of return.  Returns resubmitted 11 daysor later are subject to a $10 late return filing fee each week of delinquency until the transaction is accepted.

We close the books the last week of December, generating FINAL reports which are sent to the Idaho Department of Insurance.† Pmfbtf nblf tusf you tucniu uinfmy, sfvifw yous Bsolfs Rfposu gsfrufoumy boe eoo’u wbiu uouim Dfdfncfs 31 uo gimf.

As the S/L Licensee, know Idaho Code and Rules. We are here to help! Contact Carrie for further assistance.

Review Idaho Surplus Line Rules and Forms & Links

Review Frequently Asked Questions

S T A M P I N G F E E S

P R E M I U M T A X

Y E A R - E N D W R A P

B R O K E R R E P O R T

O T H E R F E E S

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C O P Y A F F I D A V I T S