UNIVERSITY OF HAWAI'I _ WEST O'AHUSTIJ'DENT VETERANS OF AMERICA

CONSTITUTION AND BYLAWS

ARTICLE INAME AND AUTHORZATION

1.01. Name: The organization governed by this constitution and bylaws shall be knownas the University of Hawai'i - West O'ahu Student Veterans of America (UHWO-SVA).

I.02. Authorization. This organization is established as a social and academic supportassociation for student veteran affairs under the auspices of the Faculty Advisor, theStudent Services office at the University of Hawai'i - West O'ahu, UH Foundation, andthe Student Veterans of America.

ARTICLE IIGENERAL PROVISIONS

PURPOSES: To provide support, activities and fellowship for members of theassociation, and to provide services to veterans within the university, community, and theState of Hawai'i.

a. to establish and develop a student veteran organization at the University ofHawai'i- West O'ahu.

b. to serve as an organization advocating for student veteran issues at auniversity, community, state, and national level.

c. to receive and administer funds in order to achieve the purpose of theorganization,

all through activities exclusively within the meaning of Section 501(c)(3) of the InternalRevenue Code or corresponding Section of any future tax code.

ARTICLE IIIMEMBERSHIP

Open to all University of Hawai'i - West O'ahu students, alumni, and faculty.Membership is voluntary and become official upon payment of membership contributionsand others fees as specified by the Governing Committee. Privileges of membershipinclude voting, full participation in events, and other benefits are determined by theGoverning Committee.

ARTICLE IVOFFICERS

4.07. Governing Committee. The operations of this organization will be directed by theGoverning Committee. The committee will be composed of the following:

1. ChiefOfficer2. Executive Officer3. Adjutant Officer4. Finance Officer5. Public Affairs Offrcer6. Senior Mentor7. Faculty Advisor

4.02. Seleclion: The Faculty Adviser will be a full time University of Hawai'i - WestOahu faculty member who shares the interest of the organization and is appointed by theGoverning Committee. The Senior Mentor must be a seasoned student or veteran who isfamiliar with the organizations constitutions and bylaws and is appointed by the ChiefOfficer. Chiei executive, and public afTairs officer candidates must be serving or priorU.S. service members. The adjutant and finance officer candidates do not require a

veteran status to be eligible. Officers will be elected by the majority vote at the generalmeeting to be held early in the Fall semester. Term of office is one academic year(September - August). Officers may be re-elected. An officer may be asked to resignfrom offrce if the majority of the Committee members (at least lour offrcers) agree byvote of the secret ballot that the officer has failed to fill the duties of the office. Interimofficer for any vacancy (other than the Chief Offrcer) will be appointed by the ChiefOfficer in consultation with other committee members.

4.03. General Duties'. After election in early Fall, the Governing Committee shall meetto set goals for the following year. Officers should attend all meeting called by the ChiefOfficer.

4.04. Duties of Officers:

a. The duties of the Chief Offrcer are as follows:1. Determine meeting times and places and preside at meetings of the

general membership and Governing Committee.2. Exercise general supervision over UHWO-SVA activities, coordinate

the activities of other officers, and appoint interim officers ifnecessary.

3. Represent the association, enhance the association's image, andprovide positive leadership for the members.

4. Determine the needs of the membership, university and community;and structure activities to meet those needs.

5. Appoints a Senior Mentor to ensure adherence of policy to UFIWO-SVA constitution and bylaws.

b. The duties of the Executive Officer are as follows:1. Assist the Chief Officer.2. Preside over meetings in absence of the Chief Officer.3. Assume the role of Chief Oflicer if the position is either temporarily or

permanently vacated before the end of the elected term.4. Oversee activities of sub or special committees as directed by the

Chief Officer.5. Enhance the image of the association and provide positive leadership

for the members.

c. The duties of the Adjutant Officer are as follows:1. Be responsible for any required correspondence, and maintain a

correspondence fi1e.

2. Keep record of all proceeding meetings and of activities undertaken bythe association. Post minutes of the general membership meetingswithin 3 school days after meeting.

3. Perform clerical task and prepare a semester calendar of events for thegeneral membership.

4. Assist Public Affairs Officer by providing any documentation requiredfor publications in the West Oahu Press.

5. To produce and maintain photos and/or video of all UHWO-SVAactivities.

d. The duties of the Finance OfTicer are as follows:1. Receive, disburse, safeguard, and account for money and other fund

assets in accordance with the provisions set forth in this constitutionand instructions received from the Governing Committee.

2. Prepare annual budget and monthly financial reports.3. Notify members about fees, membership contributions, special

assessments and act as authorized collector.4. Maintain active correspondence with the UH foundation regarding

status of the UHWO-SVA account.

e. The duties of the Public Affairs Offrcer are as follows:1. To elect a chair to lead and manage publication activities.2. To construct handouts, posters, news release, and other

announcements about the association meetings and activities usingspecific information supplied by the Chief Offrcer.

3. To disseminate information about the association meetings andactivities to membership, the university, and the community, as

appropriate.

4. To publish an informative newsletter as directed by the GoverningCommittee at least once a semester.

5. Act as an official ambassador for the organization by establishing andmaintaining favorable relations with other university, community, andstate organizations.

f. The duties of the Senior Mentor are as follows:l. Assist the Governing Committee.2. To provide advice on matters of ethics and policy in accordance with

organizations constitution and bylaws.

g The duties of the Faculty Advisor are as follows:1. To provide information and assistance to officers and membership.2. To assist in the determination of needs and ways to meet those needs.3. To provide continuity for the associations constantly changing

membership.

4.05. Resigrmtiort. Resignation of any officer must be submitted to the GoverningCommittee in writing. Vacancies will be handled by the Chief Officer as noted inSection 4.02.

ARTICLE VFINANCE

5.01. Menrbership Contributions: To insure solvency, the Governing Committee mayascertain initiation fees, membership contributions, and special assessments as required.Increase in fees, membership contributions must be made to members at least seven daysprior to the effective date. Any member, who has not submitted the required fees,membership contributions, etc., will be unable to vote in the membership meetings andwill be ineligible for benefits accorded members in good standing.

5.02. Oulside Contributiorts. The Committee is authorized to accept voluntarycontributions given to the organization.

5.03. Lxpenditures'. All expenditure will be made by the Finance Officer. All purchasesmust be made with the prior approval of the Governing Committee.

5.04. Audil: Audit ofthe association will be performed if required and as directed by theChief Officer, the Governing Committee, a special committee, the Faculty Adviser, theWest O'ahu Student Services Coordinator, or the UH Foundation.

ARTICLE VIMEETINGS

6.01. General Membership. A meeting ofthe general membership will be held at thecall of the Chief Officer or when petitioned in writing by at least two committeemembers.

6.02. Gotening Committee.' A meeting of the Governing Committee will be held at thecall of the Chief Offrcer or when petitioned in writing by at least two committeemembers.

ARTICLE VIIQUORUM

7 .01. General Membership Meetrrgs. Because the number of members attendingmeetings will vary considerably, business may be conducted by vote of the majority ofthose present provided notice of the meeting was published at least one week prior to themeeting.

ARTICLE VIIIAMMENDMENTS

This constitution and bylaws may be amended by vote of the majority of those memberspresent at a meeting of the general membership called for this purpose. A petition of atleast five members of the association to the Governing Committee is needed to propose achange. Approval of the Faculty Advisor is required. Notice of proposed amendmentswill be published and distributed to the general membership in advance when possible.Copies of amended constitution and bylaws must be sent to Student Services, WestO'ahu, the tlH Foundation, and the Student Veterans of America.

ARTICLE IXDISSOLUTION

The dissolution of this organization may be made at the proposal of the membership ofthe Faculty Adviser. Dissolution will require a vote of the majority of those memberspresent at a meeting of the general membership called for this purpose. Prior todissolution, all liabilities will be paid and residual assets of the organization will bedisposed of by donating them to another local chapter of Student Veterans of America oranother veteran organization. If necessary, a special assessment may be levied upon themembership to pay all liabilities prior to dissolution.

The foregoing (9) articles ofthe Constitution and Bylaws of the University of Hawai'i -West O'ahu Student Veterans of America are hereby approved for implementation afterFebruary 3,2011.

APPROVED

OFFICIAL

cz/of /e't 11

CI4 Y'u t\

N MAKATO CHTIN (Faculty Advisor)

University of Hawai'i - West O'ahu

Chief Of;ficer, Student Veter4ns of AmericaUniversity of Hawai'i - West O'ahu