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UCSB Graduate Division Admissions and Outreach Meeting and Training Session October 21, 2014.
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Transcript of UCSB Graduate Division Admissions and Outreach Meeting and Training Session October 21, 2014.
UCSB Graduate DivisionAdmissions and Outreach
Meeting and Training Session
October 21, 2014
Agenda• Welcome • Outreach Calendar and Recruitment • AppReview/EApp Update• Undocumented Applicants• Veteran and Active Duty Military Applicants• Challenges and Strategies for Increasing
Diversity in Graduate Programs
Outreach CalendarDate School/Conference Location
Sept. 29, 2014 CSU Northridge Graduate School Fair Northridge, CA
Oct. 9, 2014 UC Berkeley Graduate School Fair Berkeley, CA
Oct. 13, 2014 CSU Los Angeles Graduate School Fair Los Angeles, CA
Oct. 15, 2014 UC San Diego Graduate School Fair San Diego, CA
Oct. 16-18, 2014 SACNAS Conference Los Angeles, CA
Oct. 22, 2014 UC Santa Cruz Graduate School Fair Santa Cruz, CA
Oct. 27, 2014 UC Davis Graduate School Fair Davis, CA
Oct. 29, 2014 UC Los Angeles Graduate School Fair Los Angeles, CA
Nov. 4, 2014 UC Irvine Graduate School Fair Irvine, CA
Nov. 5, 2014 UC Santa Barbara Graduate School Fair Santa Barbara, CA
Nov. 6, 2014 UC Riverside Graduate School Fair Riverside, CA
Nov. 8, 2014 Diversity Forum @ UC San Diego San Diego, CA Nov. 12-15, 2014 ABCRMS Conference San Antonio, TX
Apr. 18, 2015 Diversity Forum @ Sonoma State University Rohnert Park, CA
Outreach Calendar and Recruitment
Questions?
AppReview/EApp Updates
• No big changes this year• We are continually making updates
and will notify as updates are implemented• If you would like small group or one-
on-one training please contact Haley
AppReview/EApp Updates
Questions?
Undocumented Applicants
• UC estimates that about 900 undocumented undergraduate and graduate attend UC
• The undocumented student population at UC– Over 95% of undocumented students are undergraduates– Asian (48%), Chican@/Latin@ (44%)
• UC and UCSB efforts and resources– Habiba Simjee – Undocumented Student Services
Coordinator
Undocumented Students : Key Terms
AB540 – A California Assembly Bill passed in 2001 that allows eligibleundocumented youth in the California to pay for in-state tuition in public colleges (UC’s, CSU’s, CCC’s). Many students in California replace the term undocumented with AB540.
It is important to know that not all AB540 students are undocumented. Also,not all undocumented students qualify for AB540 benefits.
- attended a CA high school for at least 3 years- graduated from a CA high school- lack a valid nonimmigrant visa (e.g., a J-1 student visa), and- affirm that if they do not have legal immigration status, they will seek it
as soon as they are eligible to do so.
Undocumented Students : Key Terms/Funding
DACA – An abbreviation for the Deferred Action for Childhood Arrivalsfederal program for certain eligible undocumented youth. If approved, recipients are protected from being deported from the country. The program also gives recipients work authorization and ability to apply for a social security number. The program does not grant recipients legal status or provide a pathway to obtain legal status; recipients remain undocumented. It is a temporary program that can discontinue at any moments.
Undocumented Students : Key Terms/Funding
AB 130 is a state law that allows California colleges anduniversities to provide institutional scholarships toAB540 students.
AB 131 is a state law allowing AB540 students to accessCalifornia state-based financial aid that are not inconflict with federal law.
Undocumented Students : Key Terms/Funding
Fellowships
• Undocumented graduate students who have AB 540 status are eligible for all UC financial aid, including private scholarships and fellowships donated to the regents and administered by UC.
• Fellowships have different requirements — some fellowships may be restricted to only U.S. citizens or permanent residents, while others may require employment (which means the student would need DACA status)
Undocumented Students : Key Terms/Funding
Block Grants
Undocumented graduate students who have AB 540 status are eligible for all UC financial aid, including block grants
Block grants and (some) fellowships are one of the best places to look for
graduate school funding as they don’t have to be repaid
Undocumented Students : Key Terms/Funding
If a student does not have AB 540 status, that student cannot receive institutional fellowships or block grants from either UC or from private donors administered through UC.
Undocumented Students : Key Terms/Funding
Employment and Research
• If a student has DACA certification, they may have an opportunity to work as a Graduate Student Researcher (GSR), Teaching Assistant (TA), Teaching Associate, Reader, or Tutor through their program.
• Note: If a student is eligible for DACA, but not for AB 540, they can still be employed by UC.
Undocumented Applicants
Questions?
Veteran and Active Duty Military Applicants
• UCSB efforts and resourcesKevin Hagedorn – Veterans and Military Services Coordinator http://www.sa.ucsb.edu/veterans/
• Recruitment activitiesLocal Military Bases
Veteran and Active Duty Military Applicants: Funding
Katie Sattler – VA Certifying Official & Veteran Financial Aid Specialist
http://www.sa.ucsb.edu/veterans/registrar-va-benefits
Veteran and Active Duty Military Applicants
Questions?
Challenges and Strategies for Increasing Diversity in Graduate Programs
Introduction“Our academic community of faculty, students, and staff is
characterized by a culture of interdisciplinary collaboration that is responsive to the needs of our multicultural and global society.” –
UCSB Mission Statement
“We are continually striving to maintain a diverse academic community through the recruitment and academic preparation of academically qualified students, and through the recruitment and retention of outstanding faculty and staff. “ – Chancellor Henry T.
Yang
The Graduate Division strives to improve diversity in graduate education though our outreach, recruitment and retention efforts.
We want to support your department in these efforts as well through outreach activities and funding.
Thompson & Campbell, 2013
How do you create a campus culture supportive of diversity recruitment and outreach?
• Faculty involvement during outreach and recruitment• Student involvement during outreach and recruitment
Additional Proven Tactics• Attend conferences and graduate school fairs• Institutional partnerships with HBCUs and HSIs• Create and grow campus research programs• “Curricular mapping” (Thompson & Campbell, 2013)• Faculty incentives for participation• Offer competitive funding packages once admitted
Recruitment Strategies that Work
FundingGradDiv Funds:• GradDiv Department Outreach Funds• GradDiv Department Recruitment Funds Financial Offers: • Fellowships Support (Central, department, block)• Student Academic Appointments (GSR, TA)
Funding Opportunities:• Extramural Support: Provide resources for applicants to seek
external or private funding sources; encourage applicants to actively look for funds
• Financial resources: Provide resources for applicants about financial assistance, such as childcare grant, etc.
A UCSB Case Study
• 6 interviews with applicants who participated in outreach programs and enrolled at UCSB
• Major themes:– Research Interests– Faculty communication– Location– Sense of Community
A Strategic Communication Plan• Goal: contact applicant regularly (once a week; once every two weeks)• Department staff
– email financial letter– call to help with financial letter– If additional recruitment money becomes available, set up campus visit
• Department faculty– Email department highlights and information– Advisor calls– Graduate student in lab calls/emails
• Graduate Division Dean– Email UCSB highlights and information
• College of Engineering Dean/College of Letters and Science Dean– Email UCSB highlights and information
How can we help?
Challenges and Strategies for Increasing Diversity in Graduate Programs
Questions?
Thank you!