UBC IT Integrated Reporting Governance Committee Sept 8 th, 2011.
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Transcript of UBC IT Integrated Reporting Governance Committee Sept 8 th, 2011.
UBC IT
Integrated Reporting Governance Committee
Sept 8th, 2011
Follow-up from last meeting (10 min, Ian Burgess, Walter Sudmant, David Truong)
Program Updates (20 min, David Truong)
Budget Confirmation (30 min, David Truong)
Master Data Management (20 min, David Truong)
Next Steps (10 min, David Truong)
Agenda
Follow-up from last meeting:
Oliver Gruter-Andrew to send out IT Governance material to committee
Anna Kindler to follow-up on adding a Dean or academic representative to the committee
Include Robert Boudreau to represent HR in the next meeting
Remove Wes Pue from committee
David Truong to follow-up with Jackie Podger on additional UBCO attendees
David Truong to update architecture diagram and roadmap to consider Academic systems
Program Updates:
The program team has been focused on the following activities:
Completed mobilization activities including Oracle BI training and establishing program organization
Completed initial assessment of the current-state reporting environment within Finance, Student, RISe, Learning Apps, and PAIR as input into the IR solution blueprint
Assessing the data analysis, reports and dashboard functionality provided by the Oracle Finance & Student Data Warehouse solutions
Confirmed the scope of work against the approved budget
International Student Initiative pilot underway
Initiated the build of the Oracle BI environment
Program Updates:
Program Updates:
Budget Confirmation:
Master Data Management
The Identity and Access Management (IAM) program has raised several data challenges that impact the Integrated Reporting program:
Unclear System of Record and defined owners/stewards of master data (e.g. Student, Employees, Location, Assets, Vendors)
No proper governance organization - Lack of authority or responsibility to make master data decisions
Fragmented and inconsistent Systems of Record exists within UBC (e.g. several systems of record for identifying a person)
Significant resources are spent on finding, understanding, cleansing and reconciling data
Systems lack flexibility to handle growing data needs/requirements
“Master Data Management is a workflow-driven process in which business units and IT collaborate to harmonize, cleanse, publish and protect common information assets that must be shared across the enterprise. MDM ensures the consistency, accuracy, stewardship and accountability for the core information of the enterprise. " Gartner1
1Gartner, Inc; "Mastering Master Data Management" by Andrew White, David Newman, Debra Logan, John Radcliffe; 25 January 2006
Master Data Management
People:•Data Owners•Data Stewards•Data Producers•Data Consumers
Process:•Master Data lifecycle processes (CRUD: create, read, update, delete)•Data decision processes•Data profiling, cleansing and monitoring processes•Data policies
Technology:•Master Data Management Tools•Data Quality Applications•Metadata Management Tools•System Integration Technologies
Master Data ManagementMaster Data Management is more than a technology solution…
Next Steps
Discovery phases to install and assess the Finance and Student DW functionality with key SMEs and Stakeholders to assess and prioritize packaged reports and dashboards
Complete International Student Initiative and conduct early assessment of the usability of the Oracle BI toolset
Initiate Working Committee meetings
Continue to work with PAIR resources to identify opportunity to conduct OBIEE pilot
Further Assess Master Data Management solutions with IAM program
The key activities for the program over the next few months include: