UASI FY16Project Proposal

KICK OFF meeting

Thursday, September 17, 2015

1:30 – 2:30pm

4985 Broder Blvd, Main Auditorium

Alameda County Sheriff Office

Dublin, CA

AgendaThe FY16 UASI Program

• Overview, Proposal Criteria, Priority Capabilities

Proposal Application Guidelines

• Funding Allocations, Eligible Projects

Completing/Submitting the Project Proposal Form

• Question and Answer re: Proposal Form

Summary of Key Changes

Proposal Checklist

Question and Answer

UASI Grant Overview (§. 1)

The purpose of the Urban Areas Security Initiative (UASI) program is to enhance

regional terrorism preparedness in major metropolitan areas by developing

integrated systems for terrorism prevention, protection, response, and

recovery.

Proposal Criteria (§. 5)

All proposals must meet the following criteria:

• Have a clear “nexus to terrorism,” – i.e., the proposal must specify how the activities will support terrorism preparedness

• DIRECTLY benefit at least two Operational Areas for a Hub proposal and at least three Hubs for a Regional Proposal.

Note: Proposals that do not meet the above criteria will be ineligible and will not proceed further in the review process.

Proposal Criteria (continued) (§. 5)

All proposals must meet the following criteria:

• Include only allowable expenses under UASI grant guidelines

• Enhance the region’s priority capability objectives

Note: Proposals that do not meet the above criteria will be ineligible and will not proceed further in the review process.

Priority Capability Objectives (§. 11)

Priority capability objectives* are derived each year from the region’s risk analysis process which

identifies the highest risk and gap areas based on asset risk, threat information, and subject matter

expert capability assessments.

Note: In order to be eligible for FY16 funding, all proposed projects must fulfill at least one of these priority capability objectives

Priority Capability Objectives (§. 11)Goal 2:

Information Analysis & Infrastructure Protection

Objective 2.1 Intelligence Collection, Analysis and Sharing

Collect, analyze and share information and intelligence to achieve awareness, prevention, protection, mitigation, and response concerning a terrorist attack or other emergency.

Objective 2.2 Terrorism Attribution, Interdiction and Disruption

Conduct forensic analysis; attribute terrorist threats; and identify, deter, detect, disrupt, investigate, and apprehend suspects involved in terrorist activities.

Objective 2.3 Infrastructure Protection

Assess risk to the region’s physical and cyber critical infrastructure and key resource, enhance protection, and reduce risk from all hazards.

Priority Capability Objectives (§. 11)

Goal 3: Communications Capabilities

Objective 3.1 Enhance Operational Communications Capabilities

Provide voice and data information among multi-jurisdictional and multi-disciplinary responders, command posts, agencies, and officials during an emergency response.

Objective 3.2 Emergency Public Information and Warning

Provide public and information and warning to affected members of the community in order to save lives and property.

Priority Capability Objectives (§. 11)

Goal 4:

CBRNE Detection, Response, and Decontamination

Objective 4.1 Screening Search and Detection

Detect, locate and identify CBRNE materials and communicate relevant information to appropriate entities at the state and federal level.

Objective 4.5 Critical Resource LogisticsSecure supply nodes and provide emergency power, fuel support for responders, access to

community staples, and fire and other first response services.

Priority Capability Objectives (§. 11)

Goal 6:

Emergency Planning and Community Preparedness

Objective 6.3 Mass Care

Provide sheltering, feeding, family reunification, and bulk distribution for populations impacted by emergency incidents.

Priority Capability Objectives (§. 11)

Goal 7:

Recovery

Objective 7.1 Infrastructure Systems

Restore critical lifelines through providing assessments and getting personnel and equipment to disaster scenes.

Types of Funding (§. 8)

• Regional Level One

Level Two

• Core City

• Hub Level

Role of the Hubs (§ .7)

Project prioritization process:

• Hubs will convene in January 2016

• The hub voting members will prioritize project proposals and funding amounts as “above the line” projects.

Role of the Hubs (continued) (§ .7)

Project prioritization process:

• Each hub should also carefully develop a prioritized list of “below the line” projects

• Some jurisdictions have internal vetting processes. Please contact your OES Manager or leadership from your Public Safety agencies to coordinate your project submission.

Allocation of Funding (§.10)

Actual FY 2015 Allocations

East Bay Hub $ 1,323,202

North Bay Hub $ 453,825

South Bay Hub $ 1,377,880

West Bay Hub $ 2,312,870

Regional/Sustainment $10,876,223

Note: The above funding amounts are based on FY15 UASI allocations. Until the FY16 grant

award is announced, for planning purposes, the Bay Area will operate under the assumption

that the FY16 funding will be equal to the amount allocated in FY15.

Allowable Spending Guidelines (§.13)

Eligible expenditure categories:

PLANNING

ORGANIZATION

EQUIPMENT

TRAINING

EXERCISE

Planning Category (§. 13.1)

Examples of what funds may be used for:

• Developing and enhancing plans and protocols• Developing or conducting assessments• Materials required to conduct planning activities• Travel/per diem related to planning activities

Organization Category (§. 13.2)

Examples of what funds may be used for: • Program management

• Operational support

• Structures and mechanisms for information sharing between the public and private sector

• Responding to an increase in the threat level under the National Terrorism Advisory System (NTAS)

• Salaries and benefits for personnel to serve as qualified intelligence analysts

Equipment Category (§. 13.3)

Funds may be used for Equipment projects

• All requested equipment must have a description and a number designation on the Authorized Equipment List (AEL)

• The list can be found at: http://beta.fema.gov/authorized-equipment-list

• For all equipment requested, costs must be broken down by: AEL # sales tax shipping installation Training (vendor training on equipment item)

Training & Exercise Category (§§. 13.3 - .4)

It is recommended all training and exercise requests be coordinated and/or submitted through the usual

UASI Regional Training and Exercise Program process.

You may also submit regional or hub proposals supporting training and exercise efforts providing it falls into an approved priority capability objective.

Submit regional T&E requests at: https://www.bauasitep.org/

FY2016 Project Proposal Form

Project Proposal Form

Demonstration

FY2016 Project Proposal Form

- Kick Off Version

Link to Grants System

www.bayareauasigrants.org

Online Submission Dates

Online Submissions BEGIN

Thursday, October 1, 2015; 8:00AM

Online Submissions END

Friday, October 16, 2015; 5:00PM

Summary of Key Changes• Proposal Form

• Proposal Kick Off Meeting

• Management Team Compliance Review

• Hub Meetings

• Regional Project Review Process

• Minimum Requested Amount

• Sub-Recipient Performance Period

Proposal Submission Check-Off

Follow FY 16 Project Proposal Guidance.

Ensure a clearly described “nexus to terrorism”.

Hubs & Core Cities: Your proposal must describe how it benefits at least two Operational Areas.

Regional: Your proposal must describe how it benefits at least three hubs.

Your proposal can only include allowable expenses under UASI grant guidelines (See Section 13).

Proposal Submission Check-Off Proposal MUST state how it enhances the region’s Priority

Capability Objectives (see Section 11).

Proposal MUST meet all eligibility requirements to pass UASI Management Team grant compliance and fiscal review.

Proposal MUST be submitted by a government agency within the 12 county Bay Area footprint.

Proposal MUST be submitted by the person primarily responsible for project implementation (project lead).

Proposals MUST have relevant department head approval.

Useful Tips and Reminders• All Kick-Off documents will be posted on the

UASI website www.bayareauasi.org

• Stakeholder roles are detailed in the Project Proposal Guidance

• Reminder emails will be sent throughout the submission timeline

• “Below the line” projects from prior years must be re-submitted for consideration in FY16

Useful Tips and Reminders (cont)

• Core City proposals must be submitted using the same proposal process timeframe and tools

• Determine Compliance Requirements Early –RFP, Sole Source, EHP, Performance Bond, EOC, Watercraft and Aviation

• Grant has a mandated limit on personnel costs so Hubs should plan on a 10% cap.

Project Submission TimelineWHO WHAT WHEN

UASI Management Team Outreach September 2015

UASI Work Groups Informal project discussions September 2015

UASI Management Team Kick off workshop and webinar Thursday, September 17th, 2015

UASI Stakeholders Proposal submissions October 1 – October 16, 2015

Approval Authority Approval Authority review November 30 – December 11, 2015

UASI Management Team Hub electronic review December 31, 2015

Hubs Hub prioritization meetings January 2016

Approval Authority Approve “level one” regional projects January 14, 2016

Regional Proposal Work Group Review “level two” regional projects February 25, 2016

Approval Authority Approve all project prioritization for funding April 14, 2016

Contacts

Proposal Process: Mikyung Kim-MolinaPrincipal AnalystMikyung.Kim-Molina@sfgov.org415-353-5230

WebGrants: Ethan BakerEmergency Services Coordinator Ethan.Baker@sfgov.org415-353-5232

See the Bay Area UASI Web page: www.bayareauasi.org for the full grants management training, FY16 Project Proposal Guidance, meeting documents,

and other information

Bay Area Urban Areas

Security Initiative

www.bayareauasi.org