UAEU - IBIS Launch Briefing (2005/11/09)
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Transcript of UAEU - IBIS Launch Briefing (2005/11/09)
![Page 1: UAEU - IBIS Launch Briefing (2005/11/09)](https://reader034.fdocuments.in/reader034/viewer/2022050807/5456944eaf79590d0d8b5717/html5/thumbnails/1.jpg)
IBIS Project Launch Briefing With Q & A Session
11/9/2005
![Page 2: UAEU - IBIS Launch Briefing (2005/11/09)](https://reader034.fdocuments.in/reader034/viewer/2022050807/5456944eaf79590d0d8b5717/html5/thumbnails/2.jpg)
Overview
• Benefits of Relational Databases & Integrated Business Applications
• IBIS SCT Banner Modules
• Modules for Future Consideration
• Module Components and Benefits
• Question and Answer Period
![Page 3: UAEU - IBIS Launch Briefing (2005/11/09)](https://reader034.fdocuments.in/reader034/viewer/2022050807/5456944eaf79590d0d8b5717/html5/thumbnails/3.jpg)
Benefits of Relational Databases & Integrated Business Applications
• Shift to Customer-Focused Operations
• Single Employee Number Across Systems
• No Duplicate Data Entry
• Eliminate Conflicting Data/Information
• Liberate central administrative staff to develop and implement other value-added programs and services
![Page 4: UAEU - IBIS Launch Briefing (2005/11/09)](https://reader034.fdocuments.in/reader034/viewer/2022050807/5456944eaf79590d0d8b5717/html5/thumbnails/4.jpg)
IBIS SCT Banner Modules
– SCT Banner Finance
– eVisions (Eliminates Many Pre-Printed Forms)
– SCT Banner Human Resources & e-Recruitment
– SCT Operational Data Store (ODS)
– SCT Luminis Premier (Self-Service Portal)
– Luminis Data Integration (LDI) for e-Learning (Links Banner to Blackboard)
![Page 5: UAEU - IBIS Launch Briefing (2005/11/09)](https://reader034.fdocuments.in/reader034/viewer/2022050807/5456944eaf79590d0d8b5717/html5/thumbnails/5.jpg)
SCT Banner Modules for Future Consideration
– SCT Banner Workflow
– FAMIS (Facilities Management)
– SciQuest (E-Procurement)
– EDW (Enterprise Data Warehouse)
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Finance Module Components
• Financial Statements• General Ledger (G/L)• Budgeting and Position Control• Accounts Payable (A/P)• Accounts Receivable (A/R)• Fixed Assets (F/A)• Inventory• Purchasing• Electronic Data Interchange (EDI) Interface• Payroll
![Page 7: UAEU - IBIS Launch Briefing (2005/11/09)](https://reader034.fdocuments.in/reader034/viewer/2022050807/5456944eaf79590d0d8b5717/html5/thumbnails/7.jpg)
Finance Module Benefits
• Fully integrated with SCT Banner Student and Human Resource Systems
• Focuses resources on improving operational efficiencies, not on maintaining interfaces to third-party software
• Program-based costing capability, to allow for multidimensional, functional and program reporting
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Finance Module Benefits (Cont.)
• Rule-based, online budget controls to ensure expenditures remain within budgets
• Central repository for all financial transactions with real-time query access and reporting
• Electronic approvals to eliminate the paper chase
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Finance Self-Service Functions
• Purchase Requisition & Status
• Encumbrance Query
• View & Approve Documents
• Budget Development, Transfer and Query
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eVisions Module: FormFusion Component
• Ability to Print Custom Forms
• Simply Insert Logos, Signatures and Graphics Into Forms
• Reduces Need for Pre-Printed Forms
![Page 11: UAEU - IBIS Launch Briefing (2005/11/09)](https://reader034.fdocuments.in/reader034/viewer/2022050807/5456944eaf79590d0d8b5717/html5/thumbnails/11.jpg)
eVisions Module: IntelleCheck Component
• Tailors the process to specific printing, routing, security, and data needs
• Generates laser cheques on blank cheque stock including MICR coding, secure signatures, and customer logos
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Human Resources Module
• e-Recruitment
• Biographic/Demographic Information
• Contract Administration
• Housing & Immigration
• Compensation & Benefits
• Performance Evaluation
![Page 13: UAEU - IBIS Launch Briefing (2005/11/09)](https://reader034.fdocuments.in/reader034/viewer/2022050807/5456944eaf79590d0d8b5717/html5/thumbnails/13.jpg)
Human Resources Module Benefits
• Fully Integrated with SCT Banner Student and Finance Systems
• Standard Contract Language
• Integrity of Employee Information
• Position Control
• Management Access to all Appropriate Employee Data
• Employee Self-Service
• Full Employee Costs Contribute to Budget Process
![Page 14: UAEU - IBIS Launch Briefing (2005/11/09)](https://reader034.fdocuments.in/reader034/viewer/2022050807/5456944eaf79590d0d8b5717/html5/thumbnails/14.jpg)
Human Resources Self-Service Functions
• Vacation Scheduling
• Vacation & Leave Balances
• Benefits and Deductions
• Payroll Information
• Job Description
• Personal Data
• Employee Directory
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SCT Operational Data Store (ODS) Components
• Higher Education Data Model
• End-User Data Dictionary
• Read-Only Copy of Live Data
• Sample Templates for Major Reporting Tools
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SCT ODS Benefits
• Consolidates all ERP Data in Single Store
• Common Data Source for Consistent Enterprise Reporting
• Simplifies Information Access for End Users
• Protects Live Database from Query Processing
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Luminis Module Components
• Web Portal to All Enterprise Systems
• Integrated Enterprise Content Management System (Standardizes Webpage Editing and Updating)
• Standard Technical Tools & Methodologies:
– Software Development Kits (SDKs)
– Application Programming Interface (APIs)
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Luminis: Web Portal Benefits
• Self-Service Access for All Customers: Students, Faculty and Staff
• One Username & Password (Single Sign-On)
• Common Interface to Systems
• Protects IBIS Software from Modification
![Page 19: UAEU - IBIS Launch Briefing (2005/11/09)](https://reader034.fdocuments.in/reader034/viewer/2022050807/5456944eaf79590d0d8b5717/html5/thumbnails/19.jpg)
Luminis: Web Portal Benefits (Cont.)
• Establishes Clear Standards for Custom Programming Interfaces to IBIS
• Automatically Links Custom Programs to New IBIS Upgrades
• Establishes Standards and Ownership for Web Page Content
• Ability to Integrate Future Applications
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Luminis Data Integration: E-Learning
• Provides integration between Blackboard and Finance, HR and Student Information System
• Integration is Event-Driven, which means faster updating & more current information in Blackboard
• Addresses frequent faculty complaints regarding inconsistent faculty and student data
• Glue that ties all ERP applications together for the customer
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Why IBIS in 2007?
• Brings UAEU and operational staff up to international standards in a very reasonable timeframe
• Induces a level of teamwork, planning and cooperation far beyond current practice
• Changes the institutional culture to a “Customer Service Focus”
• Provides timely, relevant information to support planning and decision-making
• Frees the management team to focus on the future
![Page 22: UAEU - IBIS Launch Briefing (2005/11/09)](https://reader034.fdocuments.in/reader034/viewer/2022050807/5456944eaf79590d0d8b5717/html5/thumbnails/22.jpg)
Why IBIS in 2007? (Cont.)
• One way to ensure a “Customer Service Focus” is to place greater control of services in the hands of students, faculty and staff
• Customers become more self-reliant
• System increases management accountability
• Customers are in control
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Questions?
![Page 24: UAEU - IBIS Launch Briefing (2005/11/09)](https://reader034.fdocuments.in/reader034/viewer/2022050807/5456944eaf79590d0d8b5717/html5/thumbnails/24.jpg)
How Shall UAEU Protect and Continuously Improve the
Changes Made Over the Past Several Years?
![Page 25: UAEU - IBIS Launch Briefing (2005/11/09)](https://reader034.fdocuments.in/reader034/viewer/2022050807/5456944eaf79590d0d8b5717/html5/thumbnails/25.jpg)
A very effective way to protect such improvements is to institutionalize them in a sophisticated integrated information system, which would require a very large conspiracy to defeat.