UAccess Symposium 2016 Beyond Information The Importance...

B E Y O N D I N F O R M AT I O NT H E I M P O R TA N C E O F P R E S E N TA T I O N & D E L I V E R Y

A P R E S E N TA T I O N B Y B R I A N B E R R E L L E Z

T O B E G I N …

I N T R O D U C T I O N

Analytics, Excel, and other programs are tools

They will not “solve” it all

The function and goal is the focus, not the tools

F O C U S O N Y O U R A U D I E N C E

Your work can be like art, but you want your audience to get information,

not guess it, not marvel at it.

Beyond Information - The Importance of Presentation & Delivery - Brian Berrellez - April 26, 2016

N O N A U D I E N C E - F O C U S E D D E L I V E R Y

Unfocused “just give ‘em everything!” presentation

Self-centric “Look at what I can do!” construction

Uncategorized and confusing display

The gaudy and flashy replaces beauty and elegance

S A D T O S AY…

This is what we see today

N O N A U D I E N C E - F O C U S E D D E L I V E R Y N O N A U D I E N C E - F O C U S E D D E L I V E R Y

A U D I E N C E - F O C U S E D D E L I V E R Y

Meaningful and focused presentation

Thoughtful user-centric construction

Categorized and simplified organization

Beauty establishes order, and elegance provides flow ("practical minimalist art")

A U D I E N C E - F O C U S E D D E L I V E R Y


F O C U S O N Y O U R A U D I E N C E

You want your audience to get information, not guess it, not marvel at it.

O V E R V I E W O F P R E S E N TAT I O N

O R G A N I Z AT I O N O F I N F O R M AT I O N

C O N S T R U C T I O N

D E L I V E R Y

O R G A N I Z AT I O N

R E P O R T I N G

P R E S E N TAT I O N

D E L I V E R Y

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O V E R V I E W

Data, Information, and DIKW

Application / Roles with Information Hierarchy

Quality of Information

D ATA & I N F O R M AT I O N … D I K W


Raw Collection of Observations

Data is raw, non-dependent, and fully computational

D ATA

Data with Relationship, Context, Domain

Information is data with relational connections: context and domain

I N F O R M AT I O N

D ATA & I N F O R M AT I O N … D I K W

Information with Meaning, Applied

Information that has meaning and is applied or utilized, discovering patterns

K N O W L E D G E

D I K W… A N D VA R I AT I O N S

Knowledge with Personal Meaning

Through experience and theories, knowledge is explored and evaluated

U N D E R S TA N D I N G


Evaluated Understanding

Stored knowledge has understanding by a learner. Through personal experience and theory, meta-

knowledge has been established to allow for decisions

W I S D O M

Theory, Meta Stages, Experience, and Transformation

Knowledge is established through a complicated process

New knowledge is created through transformation

H O W D O W E G E T T H E R E ?

We want to provide information

to impart knowledge and develop wisdom

so we can act on well-informed decisions

Q U A L I T Y

Quality of data and information is essential and foundational to our knowledge and wisdom

Q U A L I T Y

Bad quality means a misinformed population

Example: technology folks may not understand the contexts and applications for the data and information.

Without collaboration and dialogue with the target audience, this leads to difficult-to-use information.


Q U A L I T Y

Example

Those creating products may not understand the contexts and intended purpose

Lack of collaboration leads to difficult-to-use information or misinformation

Q U A L I T Y

Review before proceeding

We need to be careful with what we receive since those who prepared information or imparted knowledge may

not have properly related it to our situation

“Why is this important to me?”You’re creating products to

impart information and knowledge

Where to startIn which part are you working?

What is your focus and goal?


W R A P - U P O F O R G A N I Z AT I O N

Be mindful of where you’re working at in DIKW

W R A P - U P O F O R G A N I Z AT I O N

Be sure to verify your information


R E P O R T I N G


D E L I V E R Y

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R E P O R T I N G

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O V E R V I E W

What is reporting?


W H AT I S R E P O R T I N G ?

Gathering findings, Building information, andPresenting to an audience

Keep your audience in mind

S U G G E S T I O N S

Gathering, Building, and Presenting

This can quickly become a mess

Don’t combine reporting with data gathering or entry


Keep data entry as clean and simple as possible

Programs have reporting functions!

Use Pivot Tables, Formulas, Links, Subtotals

Keep in mind a distinction when reporting

R E P O R T V S . A N A LY S I S

Reports tell where and what

Analyses tell why - they tell a story

R E P O R T V S . A N A LY S I S

Report Analysis

Content: Data Content: Answers

Focus: Observations Focus: Insight

Structure: Tabular Structure: Document

Topic: Objects Topic: Relations


Be mindful of

what is your product: report or analysis

how you present

Choose the simplest solutions and products

Mindful

Minimal

Simple

Presentation matters

Perceptions matter


R E P O R T I N G


D E L I V E R Y

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UAccess Symposium 2016 Beyond Information The Importance...

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