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DIRECT TAXES REGIONAL TRAINING INSTITUTE

110. ,"""Q(,<'11 .~ .'('1 .O!$m, "'1<1«;1,,1700 I 07 -

110, Shantipally E.M. By-Pass Kolkata 700107

Tel-: (033) 24423044, 24423046, 24423050-59, Fax:- (033) 24423045, 24423047

F. No. DTRTl/KoI/Admn-155/2016-171 U, Dated: 06.04.2016

NOTlCE FOR OPEN TENDER No.OI12016-17

Office of The Additional Director General (R TI ), Direct Taxes Regional Training

Institute, Kolkata invites sealed tenders from reputed concerns for providing House-keeping,

Cleaning, Maintenance, Reception Desk and Hostel Attendant se rvices for its Office s ituated at

110, Shantipally.Ko!kata-700107.

2. The Tender documents can be collected from this office on all working days between

10.00 am to 5.00 pm till 21.04.2016 on payment ofRs. 2001- by Demand Draft/Banker' s Cheque

drawn on any Scheduled Bank in favour of the Zonal Accounts Officer (CBDT), Kolkata. The

Tender documents can also be downloaded from \\ \\ \\ incorn,t,,",in\lla.g;l\ .in. In case of

downloaded form , Demand Draft/Banker's Cheque drawn on any Scheduled Bank in favour of

the Zona! Accounts Officer (CBDT), Kolkata for an amount of Rs.2001- is to be furnished with

the "Techn ical Bid".

3. Tender consisting of (i) Qualifying bid and (ii) Financial bid shall be su bmitted to this

office in two separate sealed covers or sent by Speed Post accompanied by Earnest Money

Deposit (EM D) of Rs.1 0.0001- IRs. Ten Thousand Only) by way of Demand Draft/Banker's

Cheque drawn on any Scheduled Bank in favour of the Zonal Accounts Officer (CBDT), Kolkata.

4. A pre-bid meeting will be held on 15 .04.20 16 at 11.30 am in Room No.322 . Bidders interested

to participate in the Tender can attend the meeting. The bidders can a lso visit the site to assess the

requirement before bidding in the tender. The site visit can be carried out from 11.04.2016 to

15.04.2016 from 11.00 am to 4.00 pm.

Last date for receipt of Tender: 27.04.2016 till 12.30 pm. Date for opening of bids: 27.04.2016 at 2.30 pm.

Add!. Asst!. Director (Trg)-3 DTRTI , Kolkata.

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SECTION J

TENDER FOR HOUSE KEEPING AND RELATED SERVICES

Additional Director General (RTI ) invites sealed quotations from experienced and reputed concerns engaged in providing hou se-keeping, cleaning, maintenance, reception desk & hoste l

attendant services on monthly contract basis to DTRTI building, Kolkata at 110, Shantipally, EM

Bypass, Kolkata-700 I 07 for the period of one year from the date of Award of the contract. The

above sa id office premises is having I, I 0,000 sq. ft. area approximately, distributed in Ground

plus ten floors (Groun d, First. Second, Third . Fourth. Fifth, Sixth, Seventh , Eighth , Ninth and Tenth floors) and have around 100 toilets and the area s urrounding the building complex.

ELIGIBILITY CONDITIONS

I. The bidder should have a minimum turnover of Rs. I crore during the last two Financial Years ie. , 2014-15 and 2013-14.

2. The bidder shall clearly mention the name and address of the concern (With Tel. No. Fax and E- mail ).

3. The bidder shall give the name and address of the proprietor/ Partners/Directors (with Mob

No.).

4. The bidder sha ll mention the name of contact person (s) with Mobile No.

5. The bidder should have minimum experience of two years in providing s imilar services

(supporting documents to be enclosed).

6. The bidder shou ld enclose the list of (minimum ) three clients along with copies of work

orders from the cl ients.

7. The bidder should have a valid PAN and copy of the same has to be enclosed.

8. The bidder should mention the Service Tax Registration No. if available or evidence of

having applied for the Service Tax Regi stration No.

9. The bidder shall provide the detail of registration with the PF authority and ESI authorities if

already reg istered or evidence of applying for reg istration shall be enclosed.

10. Detail of cost of application end EMD (D D/ Bankers Cheque No. Date and Bonk) shall be

furnished along with other tender documents.

II . The total monthly quote inclusive of all charges whether statutory or otherwise shall be

men~ione~ against the column ·B' in Annexure-III of the Tender Document.

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SECTION II

SCOPE OF WORK

I. The contract under consideration is for providing services of housekeeping, maintenance , cleaning & room attendant service to Office, Hostel rooms, Suites, Guest rooms, toilets, common area including the compound around the offIce building of DTRTI , Kolkata and attending

reception desk of the below mentioned building and premises.

Particulars of the building Floors to be covered

Office Building of DTRTI. Kolkata,IIO Ground Plus 10 floors (Every Part of

Shantipally. E M Bypass, Kolkata - the Building)

700107.

2. The DTRTI will provide proper space to the staff deployed by contractor but no damage

should be caused to the DTRTI building and property by the staff.

3. The contractor shall undertake work as per the schedule of work mentioned below:-

(A) OFFICE SPACES:

I. All the office floor area including officers' chambers. staff halls, lounges, visitors' rooms, recreation room, form stores. AMU Rooms. Store Rooms; Xerox Rooms , etc. shall be cleaned and mopped once daily and scrubbed and vacuum-cleaned once in a week. They shall do extra mopping at entrance of the Building on rainy days to avoid slippage.

II. Furniture like tables , chairs. visitors chairs, computer tables, almirahs, etc. and electronic gadgets like computers, telephones, fax machines, photocopier machines etc. installed in the above mentioned areas shall be made dust-free and dusting shall be done daily. The compactors. doo.rs windows, partition. Venetian blinds and curtains shall also be kept clean

by wiping them once in a week,

III. All records are kept in the compactors! almirahs !racks. The dust getting accumulated over them shall be vacuum cleaned once in a fortnight that too only on a working day in the presence of the official who is in possess ion of such records or such other designated

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official.

The lobb y at the main building shall be spic-and-span and moping off dirt shall be done as and when stain or foot marks appear. All items installed at the lobby viz. tables, chairs, glass

oors. plants shall be wiped off dirt at regular intervals on all working days. :; (.f ,:.' -9'-;. .~ , ". t .\1"1 ) '.4

v. ""T~. electrical fittings like tube lights, fans, etc . shall be cleaned once in a week.

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VI. The two Conference halls, i.e. at 10 Ooor and the one in the 4 Ooor shall be cleaned before and after every meeting.

VII. Artificial plants, door mats and carpets shall be cleaned on a weekly basis. Wooden Oooring & Carpet shall also be polished on weekly basis.

Vllr. All officers' chambers shall be sprayed with room fresheners and also be provided with room freshener of their choice.

IX. The contractor is also liable for cleaning and maintenance of any additional office area/toi lets/common area added lip during the contract period.

x. A time chart of the cleaning work undertaken shall be prepared and kept with the initials of the housekeeper/worker and the supervisor in it as a mark of having completed of the cleaning operation. A column shall also be provided on the same for the Caretaker of the DTRT! for making his initials and entering his remarks on the quality of work done.

(8) TOILETS;

r. The office building has around 100 toilets- Ladies/Gents/Handicap. The participants this tender are requested to carry a Spot visit to verify the numbers before submitting the bids. All the toilets shall be cleaned and made fit for use by 9 00 a.m. on working days. Care shall be token that the-cleaning operation does not obstruct the use of toilets for a very long time. The common toilets in the office. urinals, commodes. wash basins, mirrors tap fittings etc. shall be cleaned twice daily.

II. Toilet fresheners. naphthalene bails and urinal cubes shell be applied in all toilets by the contractor at their own cost.

1Ir. The electrical fittings like tube fights, fans. exhaust fans etc. shall be cleaned once in a week.

IV. The pipeline shafts like tube lights, fans , exhaust fans etc. shall be cleaned once in a week. The pipeline shafts in all the buildings shall be cleaned once in a month.

v. A time chart of the cleaning work undertaken sha ll be kept at the rear side of the toilet door with the initials of the housekeeper and the supervisor in it as a mark of having completed of the cleaning operation as per the guidelines, A column shall also be provided on the some for the Caretaker of the DTRT!. Kolkata for making his initials and entering his remarks on the quality of work.

(C) COMMON A REA:

r. The corridor area. staircases & its railings and the lifts shall be cleaned and mopped daily by 9.00 am. The corridors and staircases shall also be cleaned using a scrubber machine once in a week.

ii " >f The electrical fittings like tube lights, fans. exhaust fans etc. in the corridor, staircases and lifts hall b, cleaned once in a fortnight.

, 1Ir. The doo s, windows, glass , partitions. wails skirting, artificial plants, door mats, carpets,

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paintings, name boards. fire extinguishers etc., in the corridors and staircases shall also be

wiped clean once in a week.

iv. Apart from periodic cleaning, if strains, spill s or footmarks or by any act of human or nature, anything is found or reported in these areas, the same shal l be cleaned immediate ly.

v. The surroundings of the building shall be cleaned doily. It should be totally free from

dead/dropped leaves and litter. VI. Cobwebs, honeycombs etc. of found or reported anywhere shall be removed immediately.

Fumigation, fogging and spraying of larvacides shall be done once in a month to control mosquito and cockroach infestations. Periodical measures shall be undertaken to prevent

rodent menace.

vii. All rubbish and waste items that gets accumulated at the Office space/Canteenltoilets/corridors

and staircases shall be relocated daily to the dumping points set up by the Corporation of

Kolkata and there shall be no left overs at the end of the day. All waste for disposal shall be

segregated into organic and inorganic as per the norms set by the Corporation of Kolkata. The

containers/carry bags for segregation and storage of waste and the like are to be provided by the contractor. The cost of disposal of such waste through collection agents or Corporat ion of

Kolkata shall also be met by the contractor.

VIII. A time chart of the cleaning work undertaken shall be kept with the initials of the

housekeeper/worker and the supervisor in it as a mark of having completed of the cleaning operation. A column shall also be provided on the same for the Caretaker of the

DTRTI , Kolkata for making his initials and entering his remarks on the quality of work.

(0) CLEANING OF GUEST ROOMS AND HOSTEL ROOMS:

i . All the hostel rooms and guest rooms floor area shall be cleaned and mopped once daily by

11.00 am and scrubbed and vacuum-cleaned once in a week.

ii . Furniture like tables, chairs , computer tables, almirahs etc. and electronic gadgets like

computers, telephones, etc. installed in the above mentioned areas shall be made dust- free and

dusting shall be done daily . The compactors, doors. windows, partition, Venetian blinds and

curtains shall al so be kept clean by wiping them once in a week

iii . The electrical fittings like tube lights, fans etc. shall be cleaned once in a week.

i\ . Doormats and carpets shall be cleaned on a weekly basis .

_. __ . _v. All guest rooms shall be sprayed with room fresheners. '~~T-< I: ~; ~) _~ time chart of the cleaning work undertaken shall be prepared and kept with the initials of the

ii' .t;'" fi'ousekeeper/worker and the supervisor in it as a mark of having completed of the cleaning

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operation. A column shall also be provided on the same for the Caretaker of the DTRTI ,

Kolkata for making hi s initials and entering hi s remarks on the quality of work done .

(E) DUTIES OF HOSTEL A TTE DANTS & HOUSE-KEEPING STAFF

I. The hostel attendant w ill be required to change the bed linen, towels etc. In each Hoste l Room and Guest Room. once the roo m is allotted.

II. The bed linen , towels in the hostel rooms and all the Guest Rooms shall be changed

(for laundry) every third day when the roo ms are under occupancy.

III. The hostel attendants shal l ass ist the guests in bringing the luggage in at the time of

entry and taking it out at the time of their departure and any other work related duties assigned to them. There w ill be two shifts for the attendants - the morning shift from 6:00

AM to 2:00 Pm and evening shift from 2:00 PM to 10:00 PM .

IV. At the time of departure of the Guests, the attendants sha ll check the belongings of the

room and report the status to house-keeping staff, who then shall prepare the dues/bills accord ingly.

v. The house keeping staff shall attend to all the Hostel Room and Guest Ho use booking

requests. made over te lephone/ in writing by way of a letter or email. The working hours for

the house keeping sta ff sha ll be from 9:30 AM to 6:30 PM.

VI. A fter receiving information on any booking whether relating to the Hoste l Rooms or

the Guest Rooms, the ho use keeping staff shall convey the information to the Officer-in­

Charge of this Office and also to the hoste l attendants. The attendants shall then prepare the allotted room before the Guest/Officer a rri ves at the ven ue.

VII. The house keeping staff shal l make note of all the bookings and record the name,

designation, offi ce address, contact nos .. booking date and check-out dates, billing detail s.

VIII. After entry of a ll the details, the Discharge Slip along with bill has to be issued to the

guests at the time of their departure.

IX . The supervisor sha ll monitor work of all the hoste l attendants and the house keeping staff on day-to-day basis and ensure location-wise details of a ll the assets placed in each

Hoste l Room and Guest Room.

x. The Supervisor shal l collect the daily cash co llection/receipts in support of any other

n1ode. of payment received fro m the Guests and shall deposit the same wi th the Additional

-. Assistant Director (Admin.) of thi s Office by 6:00 PM.

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F. RECEPTION SERVICE

Need to operate the reception counter during office hours to carry out the following:

I. Allotment of rooms to the guests as per the room allotment norms issued from time to time by the officer in-charge frolll DTRTI.

II. Regulate issue and laundry of linen , tea/coffee/sugar/milk sachets [all to be within the expiry

date mentioned thereon]. The supplies must be removed from vacant rooms to prevent spoi lage and wastage.

III. Maintain the room allotment and occupation data in computerized software. which will be provided by the DTRTI.

IV. Keep proper account of damages or pilferages of the DTRTI property by the room users as and

when the event occurs and bring to the notice of the officer in-charge of the DTRTI.

v. Billing of room charges, telephone charges, mess charges, damage charges to official properties and collect the same from the users.

VI. Issue proper detailed official receipt for all money received.

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SECTION III

INSTRUCTIONS TO BIDDERS

I. Section I, II, III & IV along with Annexure I (Manpower Deployment Matrix), Annexure II

(Consumable Stock & Ut ili zation Regi ster) and Annexure III (Financial bid) constitutes the Tender

Document.

2. The successfu l bidder will be required to sign a contract with DTRTI, Kolkata for providing services

defined in the Tender Document which will be based on the terms and conditions contained in the

Tender Document.

3. The Tender Document complete in a ll respects shall be deposited in the Tender Box placed in Room

no. 303 of Direct Taxes Regional Training Institute, 110, Shantipally, EM Bypass Kolkata-700 I 07 in

a sealed cover addressed to the 0 10 the Additional Director General, DTRTI, Kolkata, All the

documents should be placed in a sing le cover and superscripted as 'Tender for House Keeping

Services' and should be submitted within 12.30 hours of 27.04.20 16.

4. The bidder sha ll s ign with proper sea l on each page of the Tender Document as a token of having

read and understood the terms and conditions contained therein and shall submit the same along with

the financial bid.

5. The bidder shall fill up the information in the Annexures-I & III in clear and legible terms and shall

be signed with proper seal of the concern through its Authorized Signatory. Wherever the prices are

to be quoted the same shal l be written both in figures and words. The bids will be rejected if found

incomplete in any aspect. In case the quote in figures and words do not match then the lowest orthe

two sha ll be considered as the quote.

6. The bids shall be opened on 27.04.2016 at 2.30 P.M. by the Tender Committee constituted for the

purpose in the Office of the Additional Director General , DTRTI, Kolkata, 110, Shantipally, EM

Bypass Kolkata-700107. The bidders or their representatives whosoever wishes to be present at the

designated place and time may ensure that they are avajlabI~. t9 ·w·tness the opening of the Bids along / ~,M'f (qi.

with the authority letter to represent the bidder. .'(·,.<tr~fYll!teellUti a~ nents sha ll be rejected. Late ! <.P ~-S -~'cO", • "':

submission of tenders sha ll not be accepted . .. "- ~~ -~ ~'l.\'ra..",:.,_ \51~ ~\ ' a- ~"~o "¥;:: + 11i ~1G·'" I '>,. .... ~ ~ v Q:' <:II';l'~

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7. Earnest Money Deposit (EMD) of Rs.1 ,00,000 (Rs. One Lac only) cost of the application form of Rs.

200/ (Rupees Two Hundred Only) (in case of bidders who have downloaded the forms) shall be

deposited in the form of two separate Demand Drafts/Banker's Cheque of Scheduled Bank drawn in

favour of the Zonal Accounts Officer(CBDT). Kolkata and shall accompany the bid documents. Bid,

without Cost of application and Earnest Money Deposit shall be rejected. EMD shall be forfeited in

case the eligible bidder withdraws or the detail s furnished are found to be incorrect or false during

the tender selection process. The EMD shall be refunded after completion of tendering process

except in the case of successful bidder in whose case the same shall be refunded after obtaining the

requi site Performance Guarantee upon award of the contract.

8. The success ful bidder of the contract is required to submit a Performance Guarantee either by way of

Fixed Deposit or Bank Guarantee receipt of Rs.2,00 ,000/- (Rupees Two lac Only) within seven

working days from the date of awarding the contract.

9. The bidder ma y inspect the site where Housekeeping and related services have to be provided

between 11.00 am to 4.00 pm on any working day from 11.04.2016 to 15.04.2016 and shall

preferably submit their quotes thereafter. Any clarification in this regard may be sought from the

Add!. Asst.Director of Income Tax (Trg .)-3 , DTRTI, Kolkata.

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SECTION IV

TERMS & CONDITIONS

I. The Successful bidder (hereinafter referred as the 'Contractor') should deploy minimum 40

trained persons as detailed in Manpower Matrix in Annexure I so as to accomplish the cleaning

and maintaining task on daily basis without fail and use new equipment, safe & eco-friendly

branded cleaning and washing chemicals and Consumables under vigilant supervision of

Supervisors. DTRTI in its own di scret ion may ask the vendor to increase the number of trained

persons according to the need of the Institute. Accordingly, the vendor will be paid extra

proportionate to the total amount as per agreement.

2. Any short supply of manpower Inon-timely cleaning of floors l improper cleaning of building

will be viewed seriously. Deduction of Rs. 1 000 for each default in service and Rs 1001- per day

per head for shortage of manpower shall be made. Further, if there is any inadequate or sub­

standard supply of cleaning material a deduction of Rs.500 will be made for each such default.

The decision of the Director, DTRTI , Kolkata shall be final in this regard.

3. In the areas in the office which are to be cleaned daily, the first cleaning operation in all respects

sha ll be completed and made fit to use by 9:00 AM. All hourly operations shall be executed

continuously till the closing time i.e. 6:00 PM.

4. The schedule of weekly and fortni ghtl y cleaning operations to be undertaken shall be submitted

to the designated officer on the last working day of the previous month and the contractor shall

strictly adhere to the schedule. All weekly and fortnightly cleaning operations (other than dust

removal on records through vacuum cleaning) shall be undertaken on Saturdays and holidays or

at the Convenience of the Officer occupying the chamber.

5. The Contractor shall ensure that hi s personnel shall have Identity Cards, provided by the

contractor which shall be worn in such a way that it is prominently displayed and visible so that

any person can identify the individual representing the contractor.

6. The personnel sha ll report to the Officer-in-Charge assigned by DTRTI, Kolkata.

7. The Con tractor shall provide all cleaning eq uipment and lSI marked branded cleaning materials

which shall be harmless and eco-friendly and shall in no way damage the floors and other items .. ,~.-. -

<::~:~ ~i;:·.:);;:;a)' ? f fading , stain, forming. eroding etc. A "Consumable stock & utili zation Register "As

',,<'r~ <J1. 'e;' pr'~To 'ma given in Annexure II shall be maintained by the contractor. The Register should ". ",,\ I ?~

be daily produced before the designated official for verification and sha ll be subject to periodic

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checking by concerned officer.

8. One exclusive supervisor equipped with mobile phone shall be available in the office building

premises from 8:00 AM to 5:00 PM on all working days. He shall be in-charge for the overall

act of cleaning & maintenance in respect of the building.

9. The Contractor is responsible for payment of monthly salary to the personnel.

10. The liability to pay PF, ESIC, Service Tax and any other statutory levies /taxes/ duties/

contributions is solely that of the contractor. Proof of such payment shall be produced as and

when required by DTRTI. Kolkata. In case of any default if the same is brought to the notice of

DTRTI , Kolkata appropriate deduction shall be made from the Contract amount and steps for

deposit with concerned authorities shall be made.

II. The contractor shall submit the bills of the month in which the services have been rendered by

10,h day of succeeding month so as to enable this office to process the same and pay the

contractor.

12. Tax as applicable shall be deducted at source as per the Income Tax Act/Rules from the monthly

bills.

13 . I f in the opinion of this office, the contractor engages inadequate number of employees or does

not execute the work in a satisfactory manner or in accordance with the terms and conditions of

the contract. the DTRTI. Kolkata may get the work done through a third party contractor giving

an intimation to the contractor. The cost of such service shall be recovered from the contractor

from the monthly payment and/or the money available with this office as performance

guarantee.

14. In the event of this office deciding to renew this contract and the Contractor agreeing to the

renewal , the contract shall be extended to a further period of One year on the same terms and

conditions as were applicable at the time of the award of the contract.

15. Liaison shall be maintained with DTRTI Officer-in-Charge concerned for smooth and efficient

performance of duties of the house-keepers.

16. It shall be responsibility of the contractor of comply with the service conditions of its employees

including fixation and payment of their wages and also any other statutory obligations towards

the Central or State Government or Local Authorities by whatsoever name called.

--:;: 1 -~I1~; QJntractor shall ensure that its personnel should present themselves clean, tidy and in :\ I' or",!;' '(>"

r., ,. pl;op.,r:.altire whenever they carry out the work. Their uniform shall be decided in consultation • 1 .. \ "" '\

with the Offlcer-in-Charge, DTRTI, Kolkata.

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18. The personnel shall report to the Caretaker/Officer-in-Charge assigned by the DTRTI, Kolkata.

An Attendance Register should be maintained and should be signed twice in a day. The Register

should be shown to the Caretaker/Officer-in-Charge as and when required. No request for late

attendance/early departure/change of duty shall be entertained by DTRTI, Kolkata.

19. The Contractor shall indemnify and shall keep this Office indemnified against acts or omission

or negligence. dishonesty or misconduct of the manpower engaged for the work and the DTRTI,

Kolkata shall not be liable to pay for any damages or compensation to such person or to third

party.

20. The Contractor shall, at all times, indemnify this Office against any claim which could arise

under the Workmen's Compensation Act, 1953 and/or under any statutory notification thereof or

otherwise in respect of any damages or compensation in consequence of any accident, injury

sustained to lay of the workmen engaged by the contractor or other persons whose entry into the

office of the DTRTI , Kolkata premises has been authorized by the contractor. The contractor

shall insure all the personnel engaged for this job.

21. In the event of any exigencies, the DTRTI, Kolkata shall have discretion to call upon the

Contractor to provide such additional personnel as may be necessary in its opinion for the

purpose of effectively carrying out the services contemplated in this Agreement.

22. The Contractor shall arrange for the maintenance of all such registers and forms as are

statutorily required and/or considered necessary for the efficient performance of the contract.

23. It shall be clearly agreed and understood by the Contractor that all the persons provided shall be

the employees of the contractor and all disputed between the contractor and its employees shall

have no bearing on this Office. The DTRTI, Kolkata shall not be responsible for any claims

made by such persons and shall not be responsible for disciplined behavior of its workmen.

24. All damages caused by the Contractor to comply with any statutory requirements and/or the

terms of the agreement during the period of contract shall result in deductions from the bill at

the rate fixed by this Office for each lapse and/or termination of the contract and subsequent

disqualification from participation in any future tender of the Department.

25 . If the services of the contractor are not found satisfactory or the contractor is found to be not

executing the work as per the terms and conditions of the agreement or in the event of lapses in

-,' ,," i:~:~~;o;~·ie .. g all the floors by scheduled time or supplying of substandard or inadequate cleaning --: ,~,;: .• I (r~~~«t7T ~q,~~~: .

<~·:::t;::-'- \ no""-\,; :.r6£ . the DTRTI reserves the right to cancel the contract after giving 30 days' notice. The , ','" .;l .l;- ,; _ c..

,c;, ~ " deGi~i'Q f the Additional Director General (RTI), DTRTI, Kolkata about the quality of service jl&). "I .::;<~

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shall be final.

26. The Contractor shall furnish the profile and identity proof of the personnel employed prior to the

commencement of agreement and shall always, in advance, intimate the replacements of any

personnel with their profile and identify proof.

27. The Contractor shall ensure that his workers do not participate In any trade union activities,

agitation in the premises of the DTRTI , Kolkata . Any such activity shall be treated as serious

breach of discipl ine and deficiency in service, which may lead to termination of contract.

28. The workers of the Contractor shall not have no claim whatsoever over the facilities/amenities

that are extended to the officers and staff of this office.

29. The Contractor has to sign an agreement with DTRTI, Kolkata on the above terms after

fulfillment of performance guarantee and all the terms and condition stipulated in the Tender

document. The agreement shall be signed on or before 5 days from the date of award of contract

for wh ich the contractor wi II be requ ired to submit a Stamp paper of Rs. 100/-.

30. Besides the above. an undertaking in the following format shall also be furnished.

3 I. ·The Contractor hereby agrees to undertake that he shall abide and conform to the various

provi s ions in so far as they relate to him as specified in Contract Labour (R&A) Act, 1970".

32. The total monthly amount shall be paid by DTRTI , Kolkata against successful rendering of the

house-keeping services by the Contractor, shall be the amount as is mentioned in column B of

Annexure III of the tender document. DTRTI Kolkata shall not be making any payment over

and above the amount that is mentioned in the bid submitted by the successful vendor against

column B of Annexure III of the tender document.

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ANNEXVRE-I

MAN POWER DEPLOYMENT MATRIX

Manpower requirement to carry out the job as per the given SOP

Category Job Nature No. to be Shift Remarks deployed in Each shift

Un-skilled House keeping 16 One Shift (Cleaning)'

Semi-skilled Guest House room 5 Two Shift attendants( I each for every floor)

Semi-skilled Office BoylGirl (2 4 One Shift Should possess basic each for 2nd floor and

computer knowledge. 3 ,d floor)

Sem i-ski lied Reception - Guest 2 Two Shift Should possess basic House computer knowledge

Skilled Supervisor 2 Two Shift

Skilled Data entry Operator I Two Shift During office hours. However, additional heads may be outsourced on hourly basis as and when required, for which payment will be made on pro-rata basis.

Semi-skilled Reception - Desk I One Shift Should possess basic Attendant

computer knowledge

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ANNEXURE-II

CONSUMABLE STOCK & UTILIZATION REGISTER

lt ~m D91e Date Dale Dale .... Signature Signature of of Building supervisor in Charge

Stock Issued Stock Issued Stock Issued .... ....

(I) (2) (l) (4) (5) (6) (7) (8) (9) (10) (II)

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ANNEXURE - III

FINANCIAL B10

HOUSE KEEPING, CLEANING, HOSTEL AND GUEST HOUSE ATTENDANTS, RECEPTION DESK SERVICES OF DIRECT TAXES REGIONAL TRAINING fNST ITUTE, KOLKATA 110, SHANTIPALLY, E.M BYPASS, OPP. RUBY HOSPITAL, KOLKATA 700 I 07.

PART A: Profile of Bidder

I. Name of the Concern :

2. Address of the Concern (with Tel. No. , Fax & E-mail):

3. Name & address of the Partners/Directors (with Mob.No) :

4. Contact person(s) (with Mob.No.):

5. PAN (Please attach a self-attested copy):

6. Service Tax; Reg istration No. :

7. Registration No. for EPF/ESIC

PART B. Bm AMO UNT

I. Manpower _________________ _

II. Consumable ________________ _

III. Taxes

TOTAL: ALL Inclusive (Per month) for the Contract:

(To be mentioned both in Figures and words)

DECLARATION

IIWe hereby certify that the information furnished above is full and correct to the best of my/our knowledge and belief. IIWe understand that in case any deviation is found in the above statement at any stage. the contract will be cancelled and the concern shall be blacklisted and shall not have any dealing with Direct Taxes Regional Training Institute, Ko lkala, in future. -.-:x~-; ,-' -~,

/8, ...... ' .! • ·~/i ",.\ , ". ·P(aGe;

/ t.:~ .-c~",Ii"r l' ,.. 5f " y ;;;J~

Name i)-:. ,,-~ .. D t ~

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(Signature of Authorised Signatory with date & Seal)

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