Tutorial Using Headings in Word (2007)

8/13/2019 Tutorial Using Headings in Word (2007)

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EAT116

Engineering Applications of Computers

Tutorial: Using Headings in Word(2007

Using t!e formatted !ardcop" e#ample of t!is document as a guide add

appropriate !eadings$ a ta%le of contents and a &ord count total to t!is 'ersion

of t!e document


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Contents


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1 Introduction

All technical reports that you write should be structured using headings and sub

headings.

Word allows you to specify a hierarchy of headings, whose style you can define. The

program will also automatically generate a contents page showing on which page

number each of your headings will be found.

2 Using and Creating eadings in Word

2.1 Why Use eadings

eadings are used to structure a report by di!iding it into sections and subsections, for

e"ample an introduction, conclusion etc.

2.2 #efining a eading $tyle

%n the Hometab, in the )t"lesgroup, clic& the style that you want.

If you don't see the style that you want, clic& the arrow to e"pand the (uic& $tylegallery.

If the style that you want does not appear in the (uic& $tyle gallery, press

CT)*+$IT+$ to open the Appl" )t"lestas& pane. Under )t"le *ame, clic& the

style that you want.

The $tyles and ormatting window should then open


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Using this window you can select the format that you wish to apply to a piece of te"t,

but first you must select the te"t to be formatted.

ere I ha!e selected the te"t -"ample of eading 2/ o!erleaf and then clic&ed on

eading 2 within the window. As a result my selected te"t has become formatted in

the style of a sub heading and it is also stored within the document as a sub heading

for the purposes of ma&ing a table of contents.


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"ample of eading 2

2.0 odifying a eading $tyle

Use the mouse to right clic& on the style to be modified, when a drop down menu will

appear. $elect the odify option

When the odify $tyle window will open

ere we see that eading 2 is using Arial ont with a font sie of 13, while the te"t is

to be shown in 4old + and ItalicsI. 5ou can change any of these parameters if you so

wish.


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In the Header - .ootergroup, clic& /age *um%er,

and then clic& .ormat /age *um%ers.

In the )tart atbo", type 0.

0.2 Contents Table

a!ing produced a series of formatted headings and inserted page numbers you can

automatically produce a table of contents. The table of contents is normally pro!ided

after your co!er sheet, so you need to create a new page after that sheet. To insert a

new page, on the ,nserttab, in the /agesgroup, clic& /age +rea.


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Clic& where you want to insert the table of contents, usually at the beginning of a

document.

%n the 3eferencestab, in the Ta%le of Contentsgroup, clic& Ta%le of Contents, and

then clic& the table of contents style that you want.

7ote If you want to specify more options 8 for e"ample, how many heading le!els to

show 8 clic& ,nsert Ta%le of Contentsto open the Ta%le of Contentsdialog bo".


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3 Adding a Word Count

5ou may sometimes be as&ed to write a report with a limit to the number of pages, or

a ma"imum word count, or as&ed to ma&e a clear statement as to the number of words

used.

When you type in a document, Word automatically counts the number of pages and

words in your document and displays them on the status bar at the bottom left of the

wor&space.

If you don't see the word count in the status bar, right9clic& the status bar, then and

clic& Word Count.

Word can also be used to insert the number of words in your document.

Clic& where you want to add the number of words that are in your document.

%n the ,nserttab, in the Te#tgroup, clic& 4uic /arts.

Clic& .ield

In the .ield nameslist, clic& *umWords, and then clic& 5.

: elp in Word

If you e!er get stuc&, there is a reasonably useful elp system built into Word.

$elect the help -;/ icon displayed at the top right corner of each window.


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Tutorial Using Headings in Word (2007)

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