Turn Your Mobile Device

Into a Workhorse

Richard Esplin

Community Technology

Alfresco is now the largest open source

content management company in the world.

Founded in 2005, with offices in London & Atlanta

Over 3 million community downloads

250+ global channel partners

2,500 customers in 55 countries, including…

The

Alfresco

Platform

Document Management

Capture, share & retain corporate content,

including documents, video, images & graphics

files

Records Management

Ensure governance, compliance and retention of

company or government records

Web Content Services

Author, collaborate & publish to Drupal, Liferay,

JBoss Portal or your custom web app

Enterprise Collaboration Create, share, collaborate, iterate & discuss

content. Then publish to social channels.

Open Source Platform

Build content-rich apps and websites using

RESTful APIs or Java & open standards like CMIS

& JSR 168

Challenges in Healthcare IT: People

Challenges in Healthcare IT: The Good

Data Problem

“What good is it to have your lab results

transferred from hospital A to hospital B

using secure SMTP and XML? They are

going to re-do the labs anyway because

they don't trust the other lab.”

David Uhlman to Fred Trotter, radar.oreilly.com Meaningful Use and Beyond—A Guide for IT Staff in Health Care

Trends in Healthcare IT: Mobile Revolution

“26% of European doctors own an iPad and

they spend 27% of their professional online

time on the device . . . iPad-owning doctors

used desktops and laptops for 55% of their

professional internet use and smartphones

for the remaining 18%. 40% of doctors

surveyed said they planned to purchase an

iPad within the next 6 months.”

“Taking the Pulse Europe” by Manhattan Research, Q4 2011. Self-selected online survey. Reported by PMLiVE.

Tablets are

the fastest

growing

computing

device in

history.

Tablet

Dine or Consume

Content

Laptop

Cook and Prepare

the documents

Mobile

Snack on

Info

Cook, Dine, Snack

Solutions designed for people…

• A consumer-like UI

• Access and edit content from any device, anywhere

• Always use the latest forms

• Have access to historical data

• Use the content productivity tools of your choice

• Work securely both within and without the firewall

• Apply required workflows and lifecycle to data

Content services

• User Interface

• Persistence / Data Model

/ Metadata

• Business Process /

Workflow

• Library Services (Upload /

Download, Versioning,

Check-in / Check-out)

• Security

• Search

• Scheduler

• Transformation /

Rendition / Thumbnails

• Tagging / Categorization

• Authoring tool integration

• Remote API

• Transfer / Publication

• Comments

• Ratings

• Activity Streams /

Notification

• Quotas

Desktop

Mobile

Social Media Channels

Web Services Public Alfresco Cloud

Corporate Systems

Open Web APIs

CMIS JSR-168

Connectors

WebDAV CMIS CIFS

Sharepoint Protocol

Open Web APIs CMIS

CMIS-based Alfresco Sync

CMIS WebDAV

• Redesigned UI

– More room for preview

– Toggle actions,

properties, tags, etc.

• Support more formats

– Preview Video and

Audio

– Support for Apple

iWorks files

Alfresco Mobile

• Find content

• Browse sites and folders

• Search

• View content

• View file information

• Download to device

• Open in app

• Favorites

• Send content to others

• Comment

• Upload content (WebDAV)

PhenoPath (Reva Solutions)

• Pathology Lab: cancer subtyping

• Regulatory compliance:

• FDA GLP

• FDA 21 CFR Part 11

• FDA Training Requirements

• Problems:

• Technician audits and training

managed with paper-based

forms and manuals

• Costly

• Hard keep up-to-date

• Solution:

• Supervisor and QA auditors

with iPads and custom app

• Alfresco repository

PhenoPath (Reva Solutions)

PhenoPath (Reva Solutions)

PhenoPath (Reva Solutions)

PhenoPath (Reva Solutions)

PhenoPath (Reva Solutions)

• 96% improvement of completed SOPs on time (from 2-4%

in January 2011 to 60% after implementation in July 2011

to 98% by December 2011.)

• 100% reduction in time needed to renter data

• Reduced risk of non-compliance

• Improved SOP management

• Greater control of documents

• Potential to scale with future growth

• Increased productivity

• Faster time to SOP completion

• No hardware management requirements

Molecular NeuroImaging (Micro Strategies)

• Facilitate research: Review scans

done in imaging centers as part of

clinical trials

• Regulatory compliance:

• FDA 21 CFR Part 11

• Problems:

• Regular audits

• Out-of-date forms

• Duplication of data entry

• 3rd party imaging centers

• Solution:

• Ricoh eQuill e-ink tablet

• Alfresco repository

• Profiler Interface

Molecular NeuroImaging (Micro Strategies)

Draft

Review

Approve

Effective

Retired

Form Template

Workflow Form Completion Workflow

Complete Template

List

Drop

Zone Profiler

eQuill

Template

List Form

Molecular NeuroImaging (Micro Strategies)

NOTE: The complete list of form templates for a Site are stored in the Form Templates folder. Only “Approved” templates are automatically distributed to the tablet.

Molecular NeuroImaging (Micro Strategies)

1) A list of forms

(Templates) are

pushed to the tablet

from Alfresco.

2) The user selects the

form to be

completed.

Molecular NeuroImaging (Micro Strategies)

1) The user updates

the forms by writing,

selecting items from

a drop down list,

selecting check

boxes or typing on

the soft keyboard.

2) Pushing the submit

button saves the

form and sends it

back to Alfresco. NOTE: There is also a built in

camera. Users can take a picture

with the tablet and have the picture

drop into a “control” in the form.

Molecular NeuroImaging (Micro Strategies)

1) The form will appear in

the user’s inbox 1st and

then be pushed back into

Alfresco.

2) Once the form is sent

back to Alfresco it is

removed from the user’s

inbox.

Molecular NeuroImaging (Micro Strategies)

1) When the form is sent

back to Alfresco, it is

placed in the “Drop

Zone”.

2) The form is identified and

the data is pulled off the

form and applied as

metadata to the

document.

3) The document is

assigned to the Initial

Review Queue.

Molecular NeuroImaging (Micro Strategies)

NOTE: The user accesses the document from the MSI Profiler. This allows the user to review both the document/form and the metadata. If information is updated on the form, it can also be pushed to the document’s metadata.

Architectural Principles

• Tiered architecture

• Robust and flexible data repository

• The right device for the job

• Custom user interface for simplicity and efficiency

• Multiple interfaces may be required

• Leverage open source code and open standards

• CMIS

• REST

• PDF

QUESTIONS?

Come by our booth:

• Live demos

• Additional discussion

• iTunes gift card giveaway