Jason Morio | Projectplace Segment Manager | jmorio@planview.com

excellence in collaboration

163 993

registered usersOver 1 million

Founded as one of the world’s first

SaaS companies

1998

number of projects

in people-centric

collaboration

Pioneer

uptime99.97%

Average service

Turn project management chaos into harmony

The Chaos Theory Study

1,240 people who manage projects participated:

Sweden Norway Denmark UK Germany Netherlands

202 208 206 217 203 204

In 2014, Projectplace commissioned an independent research study that looked at the views and attitudes of people who manage projects on a regular basis.

It was conducted as part of a collaborative effort by Loudhouse, an independent research agency based in London, and Cint, a global platform and technology firm dedicated to creating self-service solutions for online market research.

The web of project and

collaboration chaos

PROJECT SCHEDULE

TEAM RESOURCES

PROJECT BUDGET

TEAM MORALE

TASKS

VERSION CONTROL

DATA SECURIT

Y

COMMUNICATION

Project managers are under huge pressure

They need to adapt to…

› The growing role of technology in organizations

› The increasingly global nature of business

› Customers’ evolving expectations

Chaos Theory research reveals…

› Project managers waste up to 20 working days a year due to inefficiency:› Lost or missing information

› Incorrect or lack of communication

› Lack of knowledge

› No standardized processes

› They work on their days off

› Deadlines slip

› Budgets go out the window

All of this leads to stress.

79% say that maintaining a work-life balance

is very important to them

How much time do you think you waste each

week?

The cost of chaos

The chaos is real

One in five projects (19%) runs late

Over half (58%) say that their employer expects more from them every year

People who manage projects waste an average of 2 hours and 45 minutes a week

Half (50%) are taking on tasks outside their main role

Half (48%) say their personal life is often affected by the stress created from work

Does technology cause problems…?

› 64% of project managers can access sensitive data in their organization

› …Yet only half (54%) can easily see who has read, changed or downloaded a shared document

› Over a third (35%) say the number of emails they receive at work often makes them feel stressed

› 31% say it is becoming harder to know which communication method to use day-to-day

..or does technology help?

› True mobility enables you to access real-time data

› Teams, management and stakeholders get intelligence on demand

› 74% of project managers say new tools will lead to fewer project delays

› 69% say new tools can help them control costs better

…If your data is safe, the benefits of technology are undeniable

Project Collaboration – overcome communication chaos

› 37% of project managers say lack of communication is a major obstacle to collaboration

› Email – still top communication method

Project Collaboration allows you to...

› Communicate, collaborate and follow-up

› Work from different locations on any device

› Get a better information flow

› Give project managers the control they need

› Transparency

Quick Example - Project Collaboration

Lean & Agile

› Efficiency = to increase or maintain perceived customer value with less work

› Self-organized teams: The ones who execute the work should be the ones planning it

› Control through transparency

› Continuous improvement

› Workflows should be visible for everyone

› Kanban-inspired visual management tools

Nonlinear Management (NLM) Management techniques and strategies started to appear more than 60 years ago. Examples: Systems Theory (CAS), Concurrent Engineering, Toyota Kaizen, Lean Production

Important values and principles within lean and agile

Quick Example – Kanban

Do you use a tool that allows you to see who has opened and edited documents?

Sound Familiar?

Where’s the updated plan /

forecast / presentation?

I emailed it to you – but use the one from 3pm not the

11am version

Is it the one with ‘_final’?

No, it’s the one with

‘_FINAL_FINAL’

Nevermind, I’ll send it to you

again

› 1 in 5 projects run late

› 1 in 7 projects run over budget

› 43% lack document version control

› 37% lack team communication

› 38% cite searching for emails as a top pain point

› 20 days / year – wasted time due to inefficient processes

Source: The Chaos Theory ebook, projectplace.com

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Quick Example – Document Collaboration

Build great workspaces

The traditional workplace is no more…

› Multi-national corporations have teams all over the world that might never work in the same office

› Businesses are adopting more flexible working

› Companies benefit by keeping great talent no matter where they are in the world.

› Engagement, innovation and creativity

How to achieve project management harmony?

Our top tips to get rid of project management chaos

› Engage your team by running your project in a cloud tool

› Use Agile and Lean principles

› Use transparency – to gain control!

› Stop email addiction – enable information flow and communication

› Enable your team to think cyber-security

› Make sure the tool you choose can grow with you and supply intelligence

Finally a thought …

If you do what you’ve always done – it will be, like it always has been

Thank you!

Questions?

Jason Morio | Projectplace Segment Manager | jmorio@planview.com

excellence in collaboration