Turn Over Procedure-1

7/25/2019 Turn Over Procedure-1

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PR-10-AA-5006

TURNOVER PROCEDURE AND2 OF 18

DATE

10 Jun 2012

FINAL DOCUMENT PROCEDURE REV.

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所述及資料及文件皆為中鼎工程股份有限公司（中鼎）版權所有，未徵得中鼎同意不得將其中

全部或部份翻印或轉授與第三者。

TABLE OF CONTENT

PAGE

1.0 PURPOSE .................................................................................................. ……. 3

2.0 REFERENCE ...................................................................................................... 3

3.0 DEFINITIONS ..................................................................................................... 3

4.0 MECHANICAL COMPLETION MILESTONE ...................................................... 4

5.0 PLANT SPLIT-UP (PRE-COMMISSIONING SYSTEMS) ................................... 5

6.0 TURNOVER WORKFLOW ................................................................................. 5

7.0 PROJECT COMPLETION SYSTEM (SPF-PCC) ............................................... 6

8.0 TURNOVER ORGANIZATION ............................................................................ 7

9.0 SYSTEM MECHANICAL COMPLETION BOOK ................................................ 8

10.0 QUALITY VERIFYING DOCUMENTS ................................................................ 9

11.0 FORMS TO BE USED FOR TURNOVER .......................................................... 9

12.0 MECHANICAL COMPLETION CATALOGUE .................................................... 10

ATTACHMENT- 1 SYSTEM MECHANICAL COMPLETION BOOK (SAMPLE)

ATTACHMENT- 2 PUNCH LIST ENTRY FORM

ATTACHMENT- 3 PUNCH LIST REPORT FORMAT

ATTACHMENT- 4 NOTICE OF “MECHANICAL COMPLETION OF SYSTEM” (SAMPLE)

ATTACHMENT- 5 SYSTEM MECHANICAL COMPLETION CERTIFICATE (SAMPLE)

ATTACHMENT - 6 PLANT MECHANICAL COMPLETION CERTIFICATE (SAMPLE)



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1.0 PURPOSE

This procedure describes the requirements, sequential action steps to be followed byOWNER and CONTRACTOR in order to take the Plant from the ConstructionCompletion stage to Mechanical Completion.

The purpose of this procedure is to:

Define the required steps and ensure a smooth execution and monitoringmethod for the Mechanical Completion up to Pre-Commissioning, andeventually to the Turnover of the Plant;

Define, in line with the Terms of the Contract, the split of responsibilitiesbetween OWNER and CONTRACTOR in executing the work assignments, asthe Plant or any system thereof is being completed;

Define the protocol forms necessary to communicate to/from OWNER thestatus of completeness of the Plant or any system thereof;

Define the flow of documents and approvals necessary to declare each systemof the Plant ready for Turnover to OWNER;

Facilitate the recording of any transfer of responsibility from CONTRACTOR to

OWNER for the care and custody of the Plant or part thereof.

2.0 REFERENCE

PR-10-AA-5054 Punch List Procedure for Owner 100% Walkthrough

PT-L-CY-PY-0325 System/Subsystem List and Marked Up P&ID

PT-L-CY-PY-0325 Process System/Sub-system Definition

PT-L-CY-PY-0325 Non Process System/Sub-system Definition

Sec 4.1.3 of ITB Completion and Turnover

Sec 4.5 of ITB Technical Documentation

Sec 4.9.3 of ITB Requirements for Mechanical Completion

Sec 5.2 of ITB Sabic Engineering Standard (SES)

3.0 DEFINITIONS

OWNER ARABIAN INDUSTRIAL FIBERS OWNER (IBN RUSHD)

CONTRACTOR CTCI CORPORATION LIMITED

Plant Units and facilities to be constructed under Contract and Project

Specifications (Part-II A) at Work Site

Pre-Commissioning Consist of non-operating tasks undertaken by the CONTRACTOR.

Activities such as non-operating adjustments, cold alignment checks,

preparations, cleaning, etc… are checked and prepared and is ready

for commissioning.

Mechanical

Completion

As defined in the Agreement Document and as detailed here in.Mechanical Completion means that the Plant or System has reachedthe Ready for Commissioning stage (i.e. all pre-commissioningactivities have been completed).

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System /Sub-

system

A System relates to a portion of a facility that performs a specified

function and can be commissioned, made live and operated A sub-

system is used to break larger Systems down into smaller portions

of the system in order to efficiently Mechanically Complete the

Facility

OWNER 100 %Punch Lists

List of outstanding activities to be completed before or during thecommissioning phase for the System.

Category “A”Punch List Items

Outstanding items which must be completed prior to the start ofcommissioning work. These items typically affect the safety orfunctionality of the System/Sub-system.

Category “B”Punch List Items

Outstanding items which will not delay or affect the applicablecommissioning work.

Category “C”Punch List Items

Outstanding items identified as additional scope of work orrequirements excluded in ITB. Category C must be agreed as suchbetween CONTRACTOR and OWNER.

Category “D”Punch List Items

Outstanding items that require corrective actions, but be deferred atlater time if agreed mutually by OWNER and CONTRACTOR. Theseitems are deferred to aid completion of subsequent activities, itemedas preparatory activities for commissioning but must be completedprior to Final Completion.

Turnover Turnover of a unit is the milestone achieved during the construction

installation when all its work activities have been executed in

accordance with project approved drawings, specifications, and

applicable standards.

NOMC Notice of Mechanical Completion of System

QVD Quality Verified Documents

Exception List The list of unfinished work which required in ITB 4.1.3, Paragraph

3.1.2.

4.0 MECHANICAL COMPLETION MILESTONE

4.1 System Mechanical Completion

Upon the completion of all pre-commissioning activities pertaining to a given System,CONTRACTOR shall issue the "Notice of Mechanical Completion of System" toOWNER, accompanied by a MCB (Mechanical Completion Book). After OWNERacceptance of the Notice of Mechanical Completion, CONTRACTOR shall arrange joint walkthrough with OWNER as a start of punch listing of the subjectsystem/subsystem. Please refer to PT-L-CY-PY-0325 for system/subsystemdefinition, and numbering philosophy followed SES D02-D01 Sec 04.

OWNER will check the System to ensure that all Category "A" punch list items andmost of the Category "B" punch list items raised by OWNER are completed. OWNERwill issue the Mechanical Completion Certificate to CONTRACTOR for subject

System/Sub-system.CONTRACTOR's Notice of Mechanical Completion shall not be premature; in return,OWNER will not hold the approval/comments for an unreasonable period.

4.2 Mechanical Completion of the Plant

Mechanical Completion of the Plant shall mean the certification of all Systems for

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mechanical completion as described above, and the fulfillment of the following:

Plant has been erected, installed, constructed in accordance with OWNER'srequirements as described in the applicable project documents, drawings,specifications, applicable codes and Quality Control Plans.

All pre-commissioning activities have been completed; all punch items, exceptsome minor ones have been cleared.

All loose equipment and materials (portable fire extinguishers, building keys,

keys for locked valves, maintenance trolleys, warehouse spares, if any, etc.)are handed over to OWNER.

All commissioning and start-up spare parts are handed over to OWNER.

All special tools and kits are handed over to OWNER.

All final documents are submitted to OWNER.

Once all the above activities are completed, OWNER will provideCONTRACTOR with the Mechanical Completion Certificate or the "InterimTurnover Certificate" of the Plant.

5.0 PLANT SPLIT-UP (PRE-COMMISSIONING SYSTEMS)

The approach to Plant turnover is the subdivision of the plant into System. A System

is a portion of a facility that performs a specified function and can be commissioned,made live and operated.

This approach to Plant turn over takes full advantage of the fact that at any givenmoment in the plant, some areas (i.e System) are under commissioning and thereforeare mechanically completed, while others are under pre-commissioning or still underconstruction.

System will be first defined by CONTRACTOR Pre-commissioning Manager on theP&IDs; there are marked up using different colors to show each System and theboundaries between Systems. Each System is then broken down into its componentparts that are itemized on the CONTRACTOR Plant System Components List, whichindicates:

Equipments

Test Packages/Tie-in Packages

Instruments (Field, DCS, Interlock)

CONTRACTOR is to propose the breakdown of Systems and Sub-systems for all plantbased on ITB section 4.9.3.

6.0 TURNOVER WORKFLOW

Contractor will carry out steps below to verify and achieve that the system/Sub-systemconstruction and precommissioning has been completed as per requirement in ITBSection 4.9.1 and 4.9.3.

Notice of Mechanical Completion

CONTRACTOR will submit the "Notice of Mechanical Completion of System" withcorresponding Mechanical Completion Book when system/sub-system is ready forOWNER 100% Punch.

After issuance of the Notice of Mechanical Completion, If the “make-good” work whichmay required after Mechanical Completion Notice. For example, Insulation of some



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close remaining punches/exception list items to declared Mechanical Completion ofPlant for Start Up.

7.0 PROJECT COMPLETION SYSTEM (SPF-PCC)

7.1 Introduction

CONTRACTOR will implement a systematic and auditable project completion systemto ensure that both OWNER and CONTRACTOR are confident that all appropriatepunch items and quality checks have been accomplished prior to a System I Sub-system reaching Mechanical Completion or Final Completion.

Smart Plant Foundation Pre-Commissioning Control (hereinafter as SPF-PCC)system, which shall be used for followings:

Organize project equipment data (tag number and associated attributes) intoTurnover

Manage / monitor / report status / certify completion of QVD (Quality VerifiedDocuments) required for each System\Sub-system.

Manage / monitor / report / certify completion of OWNER punch list items.

Shall have “live” read only access to the CONTRACTOR’s Turnover Databaseenabling OWNER access to current data

Checklist Matrix of quality verifying documents versus equipment function type

7.2 SPF-PCC General Information

SPF-PCC is a packaged software and services extension of SmartPlant Foundation,exclusively design by CTCI Crop. SmartPlant Foundation is also the backbone for thecommon architecture that extends across Intergraph’s premier industry softwaresolutions. SmartPlant foundation’s capabilities span the entire data life cycle of theplant asset, from first concept to final decommissioning.

SPF-PCC provides a single source of truth, tracks the punch lists and handover

between various project phases, disciplines, and authorities.Using SPF-PCC on top of the active engineering database provides a complete,project-wide view, in contrast to traditional but narrower site-specific approaches. Italso enables continual visibility of project status, a capability not provided bystandalone packages.

SPF-PCC also manages the OWNER punch list as a consolidated and aggregatedactive database. Instead of having numerous, potentially out-of-date, document-based punch lists, SPF-PCC communicates effective tracking and management if aconsolidated punch list with all items raised, cleared, and outstanding visible to allinterested parties.

CONTRACTOR will arrange a SPF-PCC workshop for OWNER to introduce the SPF-PCC and train OWNER’s team.

8.0 TURNOVER ORGANIZATION

The CONTRACTOR's Turnover Organization, shows as below:



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The principle responsibilities of CONTRACTOR Turnover organization shall include as:

Develop schedules for achieving Mechanical Completion and the subsequent FinalCompletion of the systems and sub systems

Receive, duplicate, and issue punch list from OWNER to construction team,Subcontractors and OWNER.

Manage, complete and compile the required Quality Verified Documents for eachSystem/ Sub-system's MCB

Develop, assemble and issue for approval the planned work process forMechanical Completion and Final Completion.

Receive, review, sort, issue and manage resolution of the punch list with involvedparties.

Provide Sub-system and System status of remaining work, outstanding

documentation, statistics, and action items for achieving the MechanicalCompletion and Final Completion milestones.

Provide status of Mechanical Completion and Final Completion process.

Coordinate with other discipline managers such as Construction Manager, QCManager, Pre-commissioning Manager, regarding Turn Over by System / Sub-system.

9.0 SYSTEM MECHANICAL COMPLETION BOOK (MCB)

CTCI will provide Systems Dossiers for Mechnical Completion, It shall be duly indexedand organized in order to ensure the traceability of the records to the System.

The System Dossier shall be recognized to cover entirely each unit of the plant for theCONTRACTOR's application for Mechanical Completion.

The content of “System/Sub-system Mechanical Completion Book” is described asbelow.

1. General

Turnover Manager

MCB/ QVD Controller Walkthrough Leader Punch Controller

Project Manager

PMT Turnover Manager

Site Safety Manager

Site Quality Manager

Punch Kill ing Team



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1.1 Notice Of Mechanical Completion

1.2 Mechanical Completion Certificate

2. System/ Sub-system Definition and Scope

2.1 System/ Sub-system Description

2.2 System/ Sub-system Definition Drawings

2.3 Component List3. Punch List

3.1 Punch List Status Report

3.2 Cleared Punch List

3.3 Uncleared Punch List

4. Quality Verification Documents

4.1 QVD Status Report Summary

4.2 Discipline Critical QVD

5. Exception List

10.0 QUALITY VERIFIED DOCUMENTS

Quality verified documents are an important part of Turnover process. Their purposeis to document that each item, System or Sub-system that makes up the all Facilityhas been constructed, Pre-commissioned, and certified ready for Commissioning.

CONTRACTOR will use SPF-PCC system to manage/monitor/report status/certifycompletion of the quality verifying documents.

CONTRACTOR will included copies of these Critical QVD's in the SubsystemMechanical Completion Books as per approved letter (PT-L-PY-CY-0448)classification of critical and normal QVD’s. Examples of Critical QVD's of this typewould include: hydro test signoff records, loop check signoffs, motor run tests, pre-commissioning and cleanliness signoffs, reinstatement records, and final inspectioncheckouts for equipment box-up.

CONTRACTOR's quality process and identified documentation, including all criticalQVD's, from the quality process shall be aligned directly with the Turnover Databasesuch as SPF-PCC system.

CONTRACTOR's critical QVD forms shall be approved by OWNER.

11.0 FORMS TO BE USED FOR TURNOVER

System Mechanical Completion Book– ATTACHMENT-1

The document is to inform OWNER to a workable method to execute pre-commissioning of some plant System while others are still under construction andreach the Mechanical Completion of the plant on a system-by-system basis and in asystematic and controlled manner.

Punch List Entry Form – ATTACHMENT-2

The document is to collect punch items in an orderly way from OWNER provision ofOWNER 100% Punch List.

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The form are prepared and numbered as per punch list numbering by CONTRACTORField Supervision and are attached, duly up-dated, to form A, B, C, D as applicable.

SPF-PCC Punch List Report – ATTACHMENT-3.

The purpose of this form is to collect daily OWNER 100% punch list status report toOWNER for each system/Sub-system.

Notice of “Mechanical Completion of System” – ATTACHMENT-4

This document has the purpose of notifying that the System reached the stage ofMechanical Completion.

Notice of Mechanical Completion shall include as attachment the System Dossier anda comprehensive list, named "punch list', of activities which remain to be completedwhich however do not interfere with commissioning activities (Category "B"Precommissioning Punch List).

System Mechanical Completion Certificate – ATTACHMENT-5

When a single system reaches "Ready for Commissioning" conditions, OWNER willissue the final "System Mechanical Completion" Certificate, for the individual system.

Plant Mechanical Completion Certificate – ATTACHMENT-6

When all the Systems reach "Ready for Start Up" conditions, OWNER will issue thefinal "Plant Mechanical Completion" Certificate, for the whole Plant.

12.0 COMPILATION OF MECHANICAL CATALOGUE

Scope

This guideline outlines requirements for Mechanical Catalog to be furnished byContractor as a ready reference for COMPANY’ s personnel in running andmaintaining the plant.

The mechanical catalog is a compilation of As-built drawings and data intended toassist COMPANY’s personnel in running and maintaining the plant in safeengineering wise manner. It also provided information necessary for future check ofequipment performance for planning facility expansion etc. Commissioning and Start-Up manual shall be available in advance to be used during start-up.

Time Schedule

Contractors shall submit Deliverables as per the following time schedule:

Deliverables Time Schedule

1.0 Master List of Deliverables Two (2) months prior toMechanical Completion

2.0 Electronic Documents/Data Within two (2) months afterMechanical Completion

3.0 Mechanical Catalogue

2.1 Part I – Engineering Manual2.2 Part II – Vendor Manual2.3 Part III – Equipment Installation

Operating and Maintenance Manual2.4 Part IV – Construction Manual2.5 Part V – Project Management

Within two (2) months afterMechanical Completion



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Documents Manuals

2.6 Part VI – Pre-Commissioning &Commissioning Manual

2.7 Part VII – Training Manual

Two (2) months prior toPre-Commissioning

Quantity

Electronic Format – Two (2) sets of portable external hard disk

Hard Copies of Mechanical Catalogue in binders – Two (2) sets



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ATTACHMENT - 1 SYSTEM MECHANICAL COMPLETION BOOK

OWNER: Arabian Industrial Fibers Co. (IBN RUSHD)

PROJECT NAME: Ibn Rushd II PTA DBN Project

LOCATION: Yanbu Industrial City, Kingdom of Saudi Arabia

CONTRACTOR: CTCI Arabia Ltd.

Date: 14-Apr-12

Volume 1 of 1

CTCI Arabia LTD

18-P001CTA Solid Drain System

IBN RUSHD II PTA DBN Project

System Mechanical Completion Book



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全部或部份翻印或轉授與第三者。 Section

No.Yes No

1 GENERAL

1.1. Notice Of Mechanical Completion of System √

1.2. System Mechanical Completion Certificate √

2 SYSTEM DEFINITION

2.1. System Description √2.2. System Definition Drawings √

2.3. Component List √

2.4. Construction Changes (Marked up drawings if any) √

3 PUNCH LIST

3.1. Punch List Status Report √

3.2. Cleared Punch List √

3.3. Uncleared Punch List √

4

4.1. QVD Status Report Summary √

4.2. CIVIL Critical QVDs √

4.3. STEEL STRUCTURE Critical QVDs √

4.4. EQUIPMENT Critical QVDs √

4.5. PIPING Critical QVDs √

4.6. ELECTRICAL Critical QVDs √

4.7. INSTRUMENT Critical QVDs √4.8. INSULATION & FIREPROOFING Critical QVDs √

5 EXCEPTION LIST √

CRITICAL QUALITY VERIFYING DOCUMENT

IBN RUSHD II PTA DBN Project

System Mechanical Completion Book

TABLE OF CONTENTS

CTA Solid Drain System

SYSTEM 18-P001

CTCI Arabia LTD



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ATTACHMENT - 2 PUNCH LIST ENTRY FORM



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ATTACHMENT - 3 SPF-PCC Punch List Summary Report



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ATTACHMENT - 4

NOTICE OF “MECHANICAL COMPLETION OF SYSTEM”



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SYSTEM MECHANICAL COMPLETION CERTIFICATE



PR-10-AA-5006


DATE

10 Jun 2012


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PLANT MECHANICAL COMPLETION CERTIFICATE

Turn Over Procedure-1

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