Tuesday, July 11, 2017 6:30 PM Community Room

City Council

City of Littleton

Meeting Agenda

Littleton Center

2255 West Berry Avenue

Littleton, CO 80120

Community Room6:30 PMTuesday, July 11, 2017

1. Study Session Topics

Littleton’s Municipal Broadband RoadmapID# 17-200a)

Littleton's Municipal Broadband Roadmap - PowerPoint

Presenter, Dave Zelenok - PowerPoint

Attachments:

Review of Council PrioritiesID# 17-204b)

Attachment 1 - Final report following the April 28th retreat

Attachment 2 - Priority description

Attachment 3 - Council Priorities Work Plan

Attachment 4 - Tentative Council Calendar

Attachment 5 - 2017 Policy Questions

Attachment 6 - priority powerpoint

Attachments:

The public is invited to attend all regular meetings or study sessions of the City Council or any City

Board or Commission. Please call 303-795-3780 at least forty-eight (48) hours prior to the meeting if

you believe you will need special assistance or any reasonable accommodation in order to be in

attendance at or participate in any such meeting. For any additional information concerning City

meetings, please call the above referenced number.

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City of Littleton

Staff Communication

Littleton Center2255 West Berry Avenue

Littleton, CO 80120

File #: ID# 17-200, Version: 1

Agenda Date: 07/11/2017

Subject:Littleton’s Municipal Broadband Roadmap

Presented By: Ken Price, Information Services Director; Dave Zelenok, ManagerLocal Government Services, HR Green

BACKGROUND:

At its June 13, 2017 study session, staff presented information and had a conversation with council aboutSmart Cities. The discussion explained that a smart digital infrastructure (municipal broadband) includesbelow and above ground physical assets such as conduit, fiber, and poles; as well as software, hardware anddata. Staff concluded that "A smart city needs to ensure that there is ample broadband available, affordable, andaccessible throughout its jurisdiction. Broadband is the new conduit that makes Smart Cities possible andserves as the backbone of all other smart city initiatives."

During this study session, staff and its consultant will further explore municipal broadband by sharinginformation on its benefits including:

1. Why would the City of Littleton want it?2. What is it?3. How do we implement it?

Staff will also update council on potential future next steps.

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Municipal Broadband Roadmap

Overview Remember why a smart city?

Remember what is a smart city? Components of a “smarter” city?

Potential digital infrastructure initiatives?

Source: “Smart city” definition from Wikipedia. (10 April 2017). Retrieved April 12, 2017 from https://en.wikipedia.org/wiki/Smart_city.

Major technological, economic and environmental changes have

generated interest in smart cities - aging populations -

- urban population growth - - pressures on public finances -

- economic restructuring - - online retail and entertainment -

- climate change -

Littleton is impacted by changes such as the urbanization of the population

Traffic

Parking

Housing

A smart city is a community vision to integrate data and technology to improve the efficiency

of services and manage city assets

What makes smart cities smart? Collect data (facts, truth, evidence) – real-time

Analyze data (automation) – real-time Modify service delivery – real-time

Real-time data-driven decision making!

Source: Shark, A. R., Toporkoff, S., and Levy, S. (2014). Smarter Cities for a Bright Sustainable Future: A Global Perspective. (pp. 3 – 9).

Six Components found in most Smart Cities - Smarter Transportation -

- Smart Digital Infrastructure - - Citizen Engagement - Smart & Big Data - - Data Visualization - Leadership & Vision -

Intelligent Transportation Systems (ITS)

Potential Digital Infrastructure Initiatives


One of the key economic benefits of broadband is the ability to compete

Questions?

GOVERNMENTAL SERVICES

Creating a Municipal Broadband Network in Your Community July 11, 2017

2

Creating a Municipal Broadband Network in Your Community

Today’s Presenter Dave Zelenok, PE

Manager Local Government Services, HR Green City of Centennial, Colorado

Interim City Manager/Chief Innovation Officer Public Works Director Helped pioneer Centennial’s Broadband Exemption 2nd major Colorado city - 2013 (3 Years: 100 Cities)

City of Colorado Springs Director of Public Works and Transportation

• Installed hundreds of miles of municipal fiber infrastructure

Governmental Services Water Resources Land Development

About HR Green Established in 1913 400+ Employees

Transportation

4


Agenda

Part I: The Broadband Environment Part II: Evaluating your Broadband Options Part III: Next Steps Q&A

5


Part I: The Broadband Environment

6


What Is Driving Broadband Changes?

• Demand for bandwidth = 25% annual growth rate • The technologies are there to support demand • Incumbents are unwilling to invest in upgrades • So what’s changed since 2010?

• Enter GoogleFiber • Broadband now discussed as the 4th Utility

TV HDTV 4K 8K

2G 3G 4G LTE 5G

7


Some Bits & Bytes Background – Broadband • 25 mbps is current FCC definition

• Most Americans have < 50 mbps • 10% of America unserved • In rural America…

• It’s tragic: 39% are unserved • Even where available, buffering often

deliberately induced to deny streaming valuable video content

• Speed Check Site: www.speedtest.net

8


What can you do with a gig? • “Cut the cord” – “Content”

• 80 mbps+ streaming HD – “Buffering” • Soon: 4K TV • Any HD program/language

• High Tech Businesses • Entrepreneurs • Economic Development • Property Values • Home sale prices –

• Studies: 3% increase in Home Prices (~$10,000) • Cost to install fiber/broadband ~ $2,000 - $3,000

9


Colorado Legal Concerns… Nearly 20 states restrict local governments from providing broadband In Colorado – SB-152 prohibits local governments from providing cable television

service, telecommunications service, or advanced service Example: wi-fi in parks, libraries, public places not permitted Partnerships with private sector: highly restricted

Cities can re-establish the right taken away by SB-152 Exemptions obtained –

2011: 1st Major City: Longmont (Gov’t model) 2013: 2nd Major City: Centennial (P3 model) Nov 2, 2015: ~13 cities & counties Nov 3, 2015: ~ 60 cities & counties & 3 districts Today: 100+ Municipalities

10


Since 2013: Colorado SB-152 Exempt Cities/Counties ~ NOW 100 and growing

Pre-Nov 2015 Exemptions 1. Longmont 2. Centennial 3. Boulder 4. Cherry Hills Village 5. Montrose 6. Estes Park 7. Grand Junction 8. Red Cliff 9. Wray 10. Yuma 11. Rio Blanco County 12. Yuma County 13. San Miguel County 14. Glenwood (grandfather’d) 15. Vail (P3’s)

Nov 3, 2015 Counties 1. Archuleta 2. Clear Creek 3. Custer 4. Eagle 5. Garfield 6. Gilpen 7. Huerfano 8. Jackson 9. Lake 10. LaPlata 11. Moffat 12. Park 13. Pitkin 14. Routt 15. San Juan 16. Summit 17. Washington

2016-2017 Cities 1. Akron 2. Buena Vista 3. Colorado Springs 4. El Paso County 5. Fruita 6. Mancos 7. Orchard City 8. Pagosa Spgs 9. Silver Cliff 10. Wellington 11. Westcliffe… 12.NOW 100!

1. Alma 2. Bayfield 3. Brighton 4. Cedaredge 5. Craig 6. Crawford 7. Crested Butte 8. Delta 9. Durango 10. Fairplay 11. Fort Collins 12. Fraser 13. Gunnison 14. Hayden 15. Hotchkiss 16. Ignacio

17. Loveland 18. Oak Creek 19. Ophir - Ouray 20. Paonia 21. Ridgway 22. Steamboat

Springs 23. Telluride 24. Thornton 25. Winter Park 26. Yampa + 3 School Districts

2015 Cities

Virtually no opposition since 2013

13


Community Fiber – You ARE already partly “pre-positioned” • Plenty of existing public fiber

• SCADA - Utility Control Systems • Intelligent Transportation Systems • AMR/AMI - Utility / Automatic Meter

Reading • Street Lights • Schools, hospitals, public safety

• Benefit • Focus on building infrastructure • Low cost entry point - “piggybacking”

• How • Develop “Fiber Friendly Policies” • Innovative Permitting, IGA’s and P3’s • Grant & Other funding sources

• Risks • Not community “broadband” service • Slow path

14


• Do you own pipes in the ground? • Do you control how they are

placed? • NEW – Room in Electrical

Conduit for fiber optics! • Important to understand:

• Complex inter-relationships • Revenue opportunities • How the commercial

“fiber game” is really played • What’s really valuable, what’s not

Repurposing Your Digital Infrastructure

15


Costs • $20/month typical per light • Power < $4/month (100 watt HPS) • $16/month – “PROFIT” (maintenance, etc.) • LED’s – reduce power expenses by 50%+ • BUT - Power is often < 20% of total expenses

Colorado cities now municipalizing lighting • Paying separately for energy • Up-front capital & conversion costs • Littleton one of four cities exploring alternatives

R.O.I. ~ 5-7 years Millions in cost savings possible

Better yet, Re-purpose street light systems: Traffic signals, utilities and public broadband!

Colorado Street Lighting

16


VAIL: Street lighting & FREE WiFi

17


Part II: Evaluating your Broadband Options

18


2016

Envision Plan Design Operate

The Broadband Roadmap

Build

Albert Einstein once said that if he was given an hour to solve a problem, he'd spend the

first 55 minutes thinking about it and 5 minutes coming up with solutions

Avoid an expensive initial feasibility study, instead: Envision & Implement!

19


Primary “Types” of Broadband Services: 3 Service “Models” explored today

1. Regional/Cooperative Network (Multiple agencies/communities)

2. Community Fiber Network (Utilities, Streets, Facilities)

3. Community Broadband Service (Retail service to home & business)

Each option has unique benefits and risks

20


Regional/Cooperative Network • What

• Regional buildout focused on “Aggregating” - reducing cost of services

• Benefit • Significant ongoing savings • Can make “community fiber” or • A “broadband build” feasible

• How • Intergovernmental Agreements (IGAs) –

LPS, CHV, Library, etc • Risks

• Complexity of multiple partners • Ongoing management of resources

21


Sharing Existing & Low-cost New Fiber • Integrate Public Works,

Public Safety and community needs

• Advance broader community goals

• Reduce: cost & duplicate fiber

• High Priority: Develop new “fiber friendly” policies

• Goal: “Smart City”

22


Control

Risk

Reward

Cost

Complexity

Impact

Ownership Models – Public to Private Spectrum

100%

100%

100%

100%

100%

Public Sector Public/Private Partnership (P3) Cooperative – (Private)

25-75%

25-75%

25-75%

25-75%

25-75%

100%

100%

100%

100%

100%

100% 25-75% 100%

23


Open Access – Centennial: Public Backbone

• “Open Access” • Now spending $5.7MM

installing municipal fiber backbone in conduit to be broadband ready.

• Expands existing Community Fiber infrastructure

• Enables carriers to more easily offer end-user services

• TING is exploring leasing city fiber to end users

20%

50%

60%

40%

40%

Control

Risk

Reward

Cost

Complexity

Impact 20%

24


Ultra-Low Cost Conduit: Case Study Public Works Initiative Begins: 2010 - City pays CDOT to upgrade Arapahoe Rd.

Arapahoe Road

Centennial Initiates Fiber Friendly Program

25


Centennial Fiber Optic Map – 4 years later

2015 CONDUIT AND FIBER COMMUNICATIONS SYSTEM

RESULT: the network is now within ½ mile of more than 21,000 households and 3,250 businesses

(This Could Be Littleton) • From 3 miles to 60+ miles • Conduit cost ~ $600,000 (Only - $2/foot) • Conduit value ~ $10,000,000+ • Created a 60 mile “Fiber to the Node” – FTTN - Network

90+% of the cost can be in the pipe, not the fiber

26


How Centennial did it… Results: Fewer street cutting permits Reduced potholes Less Construction and Traffic

Congestion Sharing of infrastructure – “P3’s” Private Sector Investment – very robust Incumbents continue to improve service MINIMAL CITY COST!

Pro-Fiber Policies • Public-Private/Partnerships • Joint- Build • Piggyback • Dig-once policies • Reduced open trenching • Co-locations • Incentives, fee reductions,

individual agreements • US DOT/CDOT grants

Littleton: 5-10 miles/year, <$80K, Value ~$1M+

27


Retail Service - Longmont

City of Longmont, CO • Existing public electric utility • Funded by electric revenue

bonding • Take rates as high as 40-90%

since buildout began • “Charter Memberships” for

$50 lifetime for 1GB service • Significantly outperforming

financial pro-forma models

100%

100%

100%

100%

100%

Control

Risk

Reward

Cost

Complexity

Impact 100%

28


Longmont Today…

• 1st major & “fastest city” in USA • Initially struggled • Fastest in USA [per Ookla], ubiquitous 1,000 Mbps

• Nov 2013: $40M bond issue • 10,000+ customers growing to 18,000 [~$12M per year]

• Retail Cost – 1 “gig” (1,000 mbps) = $50/month • Speed 30x Increase RESULT: 4,000+ Jobs – Digital Globe Inc.

29


Community Fiber – Steamboat Springs Steamboat Springs, CO • Committed $1.5MM to create

9-mile municipal fiber backbone

• 7 Anchor Institutions involved • Built to facilitate future

community broadband expansion

20%

50%

60%

40%

40%

Control

Risk

Reward

Cost

Complexity

Impact 50%

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Financing Alternatives

Grants & Programs • FCC • Dept. of Agriculture

• Rural Utilities Service • Dept. of Commerce • Housing & Urban

Development • DOLA • DRCOG: TSSIP

Bonding & Financing • General Obligation Bonds

• Often requires a vote • Revenue Bonds

• Requires existing revenue streams (generally a utility)

• Special District Assessments • Bank Debt • Private Financing

• Symmetrical Networks • Google Fiber

31


Envision

Part III: Begin with the end in mind…

Insert Image

32


Your Feasibility Study will say: Your community will want: • Better broadband (Goal: 1,000 mbps) • A choice of competing carriers • Streaming HD content • At half price • …Right Now Your city will likely find: • Financial feasibility > ~ 28% “Take Rate” • You have more access to fiber than you thought • You have powers you never knew • You can easily create millions in new fiber • It’s hard / You’ll need experience to put it all together …

Chances are: it IS ALL feasible. But – you’ll need a vision…

33


• Integrate public works, public safety and community needs

• Reduce: cost and duplicate fiber

• Recapitalize street lights

• Integrate / interconnect traffic signals, street lights, utilities, and anchor institutions – “SMART CITIES”

• Re-purpose assets (e.g., abandoned pipe as conduit, etc.)

• High Priority: Implement new “fiber friendly” policies

• Consider SB-152 EXEMPTION – 100/100 since ‘09

Key Takeaways

34


The Way Ahead

Identify all fiber-related assets: GIS layers, records, conduits, strands, agreements, splice

points, vaults, etc. Look for extra capacity – even abandoned infrastructure

Estimate excess capacity and capabilities Explore telecom cost reductions by interconnecting city facilities Develop partnering agreements - other governments, LPS, Library Explore street cut & pavement degradation fee exemptions Create strategic plan & agree on courses of action

35


Key Attributes of a Successful Broadband Deployment cont.

• Involve: Economic Development advocates • Seek: All funding opportunities & generating

revenue immediately • Create: Sustainable, Dynamic Municipal-

Centric Fiber Program • Consider SB-152 EXEMPTION –

• 100/100 since ‘09

RESULT: Improved Service at Lowest Cost,

Customized to Your Needs

36


Questions

Contact me for More Information Dave Zelenok, PE Local Government Services Manager Phone: 719.491.1547 Email: [email protected]

THANK YOU!

mailto:[email protected]

City of Littleton

Staff Communication

Littleton Center2255 West Berry Avenue

Littleton, CO 80120


Agenda Date: 07/11/2017

Subject:Review of Council Priorities

Presented By: Mark Relph, City Manager

BACKGROUND:

The city council completed a retreat on April 28th and identified seven priorities they wished to pursue over thebalance of the year. The intent coming out of the retreat was for staff to prepare an action plan for each of thegoals. The meeting on July 11th is an opportunity for council to confirm the intent of each goal, the action stepsnecessary to achieve the intent and the schedule for each goal. The seven goals include:

1. Deciding the direction for an excess of TABOR revenues2. Conducting district public meetings3. Fire service options4. Development design guidelines5. Bellevue corridor plan6. Strategy for long-term capital funding7. A process for developing a “voice of the community”

The confirmation of the goals and accompanying documents will in effect set a “work plan” for staff to focusthe resources of the organization as a first priority when compared to other issues. It is understood there areother issues the organization is currently pursuing and others that will be added as a priority, but this work planallows the council to make conscience decisions with intent and schedule as time and conditions dictate.

The schedules for some of these goals had to begin shortly after the April retreat, or were already in progress;e.g. TABOR revenue decisions and fire service options, respectively. Such items have already been beforecouncil at study sessions to confirm direction.

One of the more significant goals, and perhaps less defined coming out of the retreat, was deciding an actionplan for the “voice of the community”. What was largely discussed at the retreat was a series of tactics forgaining a wider, broader public engagement process that would allow more feedback from citizens on theissues and priorities within the city. This information could be used to not only inform the council on shorterterm decisions (e.g. budget process), but perhaps lead to longer term processes and direction.

Staff is proposing a deeper definition of the “voice of the community” goal that could include a formalvisioning process, leading to an update to the city’s comprehensive plan and finally updating the zoning anddevelopment codes. The success of such an effort will be dependent upon how the opportunity is defined andthe design of citizen engagement. Staff will discuss with council options for how we might approach such aneffort.



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The attachments for this staff communication include the following documents:

· Attachment 1 - The session report by retreat facilitator after the conclusion of the April 28th retreat.

· Attachment 2 - list of the priorities with a description of the goal and a list of actions steps with dates.

· Attachment 3 - A detailed schedule, which provides a deeper view of the steps necessary to completeeach goal.

· Attachment 4 - draft tentative council calendar that takes the major decision points from the previousattachment and places them at the appropriate study session and regular council meeting. Thisattachment allows the council to see what is scheduled over the next several months and decide if theschedule is not only appropriate, but to also decide if there are other issues the council wishes to add,postpone or remove from their overall work plan.

· Attachment 5 - A list of the policy questions council approved for 2017 and their status to completion.This is intended as reference material for council in confirming the priorities for the next severalmonths.

· Attachment 6 - copy of the PowerPoint presentation for the Study Session

FISCAL IMPACT:

Some of the council goals will require additional resources in order to complete and some can be completedwith existing resources. Staff has provided an estimate for those goals requiring additional resources basedupon staff’s understanding of the issue. Council’s confirmation of the work plan will allow staff be refine theestimates and decide if additional appropriation is necessary for 2017 and/or funds proposed for the 2018budget. Below is a summary of the estimates:

1. Deciding the direction for an excess of TABOR revenuesFunding: in-house staff time.

2. Conducting district public meetingsFunding: in-house staff time.

3. Fire service optionsFunding: Contract with CPSM at estimated $50,000

4. Development design guidelinesFunding: Estimated contract at $75,000

5. Bellevue corridor planFunding: Estimated contract at $50,000

6. Strategy for long-term capital fundingFunding: in-house staff time.

7. A process for developing a “voice of the community”Funding: Depending upon the scope, but an estimate of $250,000 over a couple of years is

probable.




City of Littleton

Council Session

4/28/17

Proposed Agenda

Morning

• Welcome – (Mayor and Kevin King)

• Overview of the themes – (Kevin)

• What actions can council take to impact cohesiveness/effectiveness (Kevin -all)

• Facilitated & focused discussion to commitment to govern our actions going forward.

• Define Council ground rules & commitments to govern behavior going forward

• Setting the Council’s tentative calendar (Mark - all)

• Update the Council protocols

• City Manager making a periodic review at study session

• More formal options – e.g. two or more Council members

• How does staff support Council in making decisions? (Mark - all)

• Staff communications – options and details

• Other issues

Afternoon

• Define a plan for gathering the voice of the community

• Define priorities for the next 5 months

• Define deliverables & timelines

• Set for staff to provide Council with the necessary information and recommendations.

• Next Steps

• Adjourn

7/6/2017 2 COL Council & Transformation Point Confidential 2017

The Goal

Understand Councils Perspectives on Current Issues and Key

Objectives


Interview Themes

1. Perceived lack of accountability and consequences when Council members do not

follow through on their commitments and demonstrate willingness to work as a team.

2. Lack of strategy and clear strategic focus. (Structure & Leadership)

3. Anchored in the past transgressions mindset. Polarization and resentment.

4. Closed communication channel. Council is not communicating effectively as a unified

team. Passive aggressive and unprofessional behavior in meetings.

5. Perceived lack of alignment and focus on common goals.

6. Passive aggressive behaviors are demonstrated in Council member interactions. Bad

behaviors are allowed and not addressed in a way that produces sustainable change

in behavior.

7. Trust is relatively low among Council overall.


Interview Themes

8. Council is not cohesive. Focused on optimizing their agendas. Does not have an

integrated plan or vision for the City.

9. Inability to reach closure on past/present festering issues and interpersonal

roadblocks/baggage.

10. Lack of ability to work together as a Council strategically with a focus on doing the

leadership work to set direction, address important issues, and demonstrate

commitment to decisions.


Common Ground

1. Want to figure out how to get the community to come together and define the future of

the City (Strategic Plan).

2. Set expectations for Council member standards of behavior and hold each other

accountable going forward.

3. Need to set aside agendas and work on the behalf of the community. Existing polarity

between community coalitions needs be overcome (Item 1 above).

4. Need to get a City Manager and City Attorney in place.

5. All have other jobs/lives. Not full-time Council members and compensation is

inadequate.

6. Polarization and distrust exist among Council members.

7. Inability to reach agreement on the important qualifications of the next City Manager

and City Attorney as well as the compensation package.

8. Silo mentality. Focus on own constituents rather than finding common ground.


Common Ground

9. City infrastructure issues need to be addressed.

10. Revenue shortfall needs to be addressed.

11. Police service, emergency services, museum, parks, and library are all pluses for the

city and are done well.

12. Need to engage the business community and get them more involved.

13. Need to attract more of the “right” business to the City.

14. Mixed perspectives on the zoning and code issue. Perspectives range from a need

to prioritize code/zoning changes to code/zoning changes are part of individual

community member’s agendas. Lack of uniform application of code.


Interview Themes

Objectives

Interview Themes - Objectives

1. New staff and new blood. Many staff have been around for decades. Need to

leadership. Need new ideas.

2. Littleton a divided city Don’t build vs. build. Need someone that is middle of the road

and balanced between the two extremes.

3. Address revenue issues and why we need to do certain things to address revenues

and expenses.

4. Need to build up Littleton Blvd to get people to the heart of the city. Was going to

have a study for 7 companies to do a study on Littleton Blvd. Need to work with the

restaurants to drive ideas. FOCUS ON LITTLETON BLVD.

5. Should look at four areas (Mobility/Transportation – Streets and roads, Economics,

Housing, Infrastructure – protecting what we have) – each should have its own vision

6. Need to protect what we have and plan for the future.



7. There needs to be a strategic plan/10 year plan for each of the four areas.

8. Need to create a work culture/value around strategic planning. Take the mystery out of it and have it be part of the thought process.

9. Streets have taken a beating over the last 8 years. Also have not invested in training in that time. New people with ideas have to recreate the wheel.

10. Finding ways to encourage people to maintain or improve their properties. Making sure they are the kinds of places someone would buy (code enforcement)

11. There are certain parts of the city that would benefit from some improvement. Not in the councils direct control. Make sure every place in the city is attractive for either businesses or residents. Could be done through code enforcement and other ways. The overall revenue issue.

12. Ensure that we continue to have a healthy tree canopy public and private. In the top tier of the number of trees per capita. Tree city USA list for the number of trees and the variety of trees. City has a tree sell every year. Arborists consults to people to make sure the trees thrive. Ensure a variety of trees so that disease.



13. Need to find a way to accommodate parking needs downtown. Merchants rely on

people having parking available. Throughout the city as well.

14. Social outreach activities that will help breakdown the divisiveness in the city. People

are trying to say things but can’t be heard. Need to identify ways to break down

perceived images and barriers that prevent people from being heard or listened to.

15. Need to have a zoning long-term plan. Convert to a thoughtful planning model it will

be the right thing for Littleton.

16. City should work on what do we want Littleton to look like in 20 to 30 years then

design it toward that instead of letting it be designed.

17. The Cities priorities should be on improving Public Safety, Civil Rights, Privacy,

Decent Jobs, Use Development, Library, Museum, Parks and Open Space.

18. Ensure the city has financial integrity and sustainability. Be smart about how we are

spending the city’s money. Need to anticipate a local match if funding is provided.



19. Have some challenging intersections and transition points. Traffic flow indicates there

will be problems in the future. People speeding through neighborhoods as transition

points.

20. Need to have a real conversation and bring integrity in the code and zoning

conversation.

21. Find congestion relief in the short-term. People stuck in neighborhoods in the

morning and afternoon.

22. Input from business and partnership with business.

23. Maintain public safety.


Call to Action

Intentions?

What do we want to do based on your

interview results?


Ground Rules

1. Be honest

2. Be open

3. Be respectful

4. Manage defensiveness

5. Have fun

6. Everyone participate


Council Member Rules of Engagement

Respect a. Appreciate/Nurture/Listen and learn from different/individual perspectives.

b. Develop appropriate consequences for behavior outside of protocols/constructive behavior.

c. Do the work of moving forward with willingness to learn from past (Do or die.)

Communication a. Be inclusive.

b. Engage in difficult conversations in a respectful, thoughtful, and professional manner (No more passive aggressive communication).

c. In meetings, talk with each other not AT each other (converse)

d. Engage with each other outside of public meetings (staying legal!). Relationship building – personal vs. business.

Staff/Council Roles a. Allow staff to be the professionals

b. Staff must:

1. Be prepared “complete staff work”

2. Be rehearsed to answer questions

3. Be rehearsed if possible (handouts, etc. in advance)

4. Have answers to council question in advance

c. Ask questions and learn issue in advance

d. Don’t second guess in public forum

e. Criticize through direct report. Praise in public.

f. Do not change decisions previously made (ripples)

g. Interact with the public as often as possible (with Mayor)

h. Council’s role is POLICY in the charter


Council Member Rules of Engagement

Decision Making a. Expect and insist upon “complete staff work” e.g., Council Packet(s)

b. Commit to formalization/documentation of decisions

c. Ensure “dialogue” time to engage in discussion for understanding without expectation of decision

d. Make “final decisions” after “all” complete information (at least sufficient) info and perspectives are heard

(be open to listen)

e. Develop long-term vision to guide the shorter-term action plans (Council should not be in the weeds)


How to gather voice of the community?

Town Hall a. Enough meetings to hit all demographics

b. Utilize partners

1. Faith based

2. Businesses

3. HOAs

4. Fire Protection Districts

5. Indoctrination of youth (Mark – need to clarify, “Involving or informing” our youth seems more

appropriate)

6. PTA

7. Youth Engagement (Mock Meetings)

c. Ask specific questions to gather specific feedback

1. iPad survey with prize for completion

d. Anytime exposure to public/survey with iPad

1. Pub crawl

2. Meet and greet

3. Candle light walk

4. Western welcome week

5. Little jam

6. Criterium

7. Coffee with Council

8. Block parties

9. Focus on new staff not same old (Mark – needs some definition)



Strategic Approach a. Use “Littleton Listen” process for broader application; other issues and locations. Obtain priorities and

some level of vision.

b. Evaluate options that develop a collaborative community vision. This leads to the formal update of

Comprehensive Plan and Codes (e.g. “Heart & Soul”)

c. Vision = Who we are and who we intend to be.

d. Establish Strategic Plan, Goals 1 – 2 years & 3 to 5 Years

e. Vision leads to Comprehensive Plan, Strategic Plan, and Budget

Platforms/Tools for Input & Output a. Littleton Report

b. Websites (4) but not interactive

c. Open Littleton

d. Citizen Survey

e. Business Surveys

f. Meet, Greet, and Eat

g. Facebook (Interactive)

h. Twitter

i. Focus Groups – Facilitated

j. Engage with all demographics

k. No one size fits all!



Ideas a. Smart City

b. Think Digital

c. Lots of suggestion/ideas but what is the strategic objective?

d. Implement real-time automated traffic management system

e. Parking management (mobile app for citizen use)

Social Media a. Video

b. Interactive

c. Dynamic

d. Inclusive

e. Creative

f. On-going

Interactive Demo/In Person a. Break into sectors but ask same questions

b. Broad-based information gathering mechanisms

c. Sectors

1. Age

2. Uses (shopping, recreation, etc.)

3. Neighborhoods

4. Businesses



Meetings a. Town Hall

b. Community Meetings

c. Involve HOAs

d. Meetings with Facilitator

e. Schools

f. Public meetings with neighborhoods

g. Meetings with Mayor, social groups, chamber of commerce, etc.

h. “Facilitated” open houses with focused questions (aka HCConserv)

i. Sequential (building from one to the next). Public engagement meetings with thoughts captured in words

and pictures (aka Minneapolis)

Survey a. Use same process as city /biz surveys

b. What questions?

c. What demographic?

d. Timing

e. Analysis

f. Define intent

g. Determine value of different audiences, biz vs. citizens

h. open-ended questions



Focus Group a. Hire consultant

1. Process starts with Council/Staff setting up the issues

2. Allows conversation

3. Define core groups


Council Calendar Discussion

1. Mayor’s role is not to control anything on the calendar.

2. Council members may suggest to move something up on the calendar.

3. All council members may suggest items on the calendar.

4. The City manager sets the agenda.

5. Council should define the issues they want to take up and the priority.

6. City Manager responsible for getting on the agenda based on priorities.

7. Provide council members and opportunity to understand add on agenda items in advance of council meetings.

8. Have time for council to discuss upcoming agenda items in study sessions.

9. Complex agenda items go to study session prior to council meetings.

10. Provide a detailed explanation of agenda items during study sessions (get context).

11. Staff must be completely prepare staff work in preparation for council meetings. Allow appropriate preparation time. Staff should monitor the schedule to ensure they are prepared for the scheduled sessions. (Mark – first sentence needs to be addressed grammatically)

12. Staff Work – Staff provide council with background, alternative solutions, risks, and unintended consequences related to addressing issues. Don’t assume council has answers/expertise related to the issues.


Council Calendar Discussion

13. Information to be presented by staff should be in the council packet.

14. Council needs to be specific in their requests of staff (be clear and precise).

Two-way communication. Prototype the deliverable to ensure

understanding.

15. Staff and council engage in prototyping prior to study sessions.

16. Staff needs to determine when four votes of council is required (trivial vs. non

trivial requests).

17. Assign council member names to issues.

18. Define issues during council meetings (Council member should define issues

prior to introducing at council).

19. Provide council members the flexibility to respond to issues in their own way

(bring up at council meeting or direct to City Manager with appropriate level

of detail and context).

20. Document action items and approach/initial next steps once discussion is

concluded. Prioritize staff work and align expectations with priorities

(resource utilization and budget).

21. Capture issues and context on list of unscheduled items.

22. Define interim plans until strategic plan is defined.


Voice of the Community Feedback

Council Feedback

1. Council not saying that what is being done now. Need to augment the

approach with new ideas.

2. Land use decisions are complex but they engage the community.

3. Don’t lead people into answers. Use open ended questions.

4. How do we get to the people that are not participating?

5. Include all demographics.

6. Have multiple forms of outreach.

7. Need to ensure that platforms capture community feedback.

8. Surveys good but need something bigger and different to capture voice of

the community.

Staff Feedback

1. What is the strategic objective?

2. Have qualified staff that can be used instead of consultants.

3. Smart City and Digital outreach.


What is the strategic objective?

1. What should be done to address shift in retail purchasing habits?

2. Divide community into sectors and define strategic objectives for each sector.

3. How do we handle redevelopment of existing neighborhoods?

4. What do we do with underperforming commercial property?

5. What do we want to know from the community?

6. Ensure that land use changes get done in a way that is compatible with what the citizens want.

7. What tools and methodologies do we need to leverage?

8. What are council’s priorities?

9. How do we pay for this?

10. Understand what the community’s priorities are.

11. What is the timeline?

12. What is the future?

13. What is the guiding information we need from the community to make good decisions on their

behalf?

14. Guidance to council for the next 15 years.

15. Understand the future of sales and use tax.

16. Operationalize council goals and objectives.

17. Justify priorities and strategic direction.

18. Vision/Message from community to council.

19. Council is responsible for getting the voice of the constituents they represent.


Council Priorities – Next Five Months

1. How do we deal with the Tabor issue? What project will we propose rather than return funds?

2. City to buy portion of Ensor by borrowing against future open space tax revenues (partner with the county). -

Doug

3. Move Town Hall to Savors and pay for it with Town Hall (lease or sell). Buy or lease Savors. – Doug

4. Change how council does their meetings with the public. Discuss holding District meetings once a

quarter. Doug

5. Increase the time to have more citizen involvement. Doug

6. Formalize how council makes decisions (move to making motions). Doug

7. Create public private partnership in order to expedite the extension of the light rail up to Lucent. Deb

8. Fire department decision or redesign of current system including dispatch. Deb

9. Update the COMP plan. Jerry

10. Revisit the changing landscape of revenue development for cities. How do we react to the changes? Bill

11. Address design guidelines for impacts to community culture. Bill

12. Address Airbnb. Bill

13. Deal with boomer bond assessment (ability to deal with aging population). Was completed assessment

sufficient. Phil

14. Get a handle on transportation and mobility. What are the long-term cost of dealing with infrastructure (Santa

Fe and Broadway). Phil

15. Attention to Santa Fe and Mineral as a separate topic. Bruce

16. Explore a business improvement district for downtown Littleton. Bruce

17. Move corridor study for Belleview up as a priority. Bruce

18. Decide on infrastructure proposal/approach and develop a funding source to support it (storm sewer,

roads, sewer, etc.). Bruce. Make sure we are maintaining the infrastructure (maintain curb appeal).

Peggy

19. Keep library and museum at existing outstanding level. Peggy


Communication Tool

How to Establish a Standard/Expectation

1. Observation – Provide a fact based description of the behavior.

2. Impact – Describe how the behavior impacts you.

3. Standard – Discover and own what you are contributing to the situation. Ask for what you would like

going forward. Negotiate to a commitment. Be accountable for your contribution to the situation and

practice your commitment.

How to Hold Each Other Accountable to Standard/Expectation

1. State the standard/expectation that has not been met.

2. Observation – Provide a fact based description of the behavior that violates the standard/expectation.

3. Impact – Describe how the behavior impacts you.

4. Renegotiate the Standard – Discover and own what you are contributing to the situation. Ask for what

you would like going forward. Negotiate to a new commitment or revised standard. Be accountable for

your contribution to the situation and practice your commitment.


2017 City Council Priorities and Workplan The Littleton City Council held a facilitated workshop on April 28, 2017 to understand council’s perspectives on current issues and key objectives for the next five months. Working with a facilitator and the executive team, the council agreed on seven priorities:

1. The TABOR issue, refund versus investment in infrastructure. 2. Change how council meets with the public, holding district meetings once per quarter. 3. Fire department unification decision or redesign of current system including dispatch. 4. Address design guidelines for impact to community culture. 5. Prioritize corridor study for Belleview Avenue. 6. Ensure maintenance of the public infrastructure, decide on an infrastructure approach and

develop a funding source to support it. 7. Develop process to determine the Voice of the Community.

The material that follows includes a statement of the issue or opportunity with action steps for accomplishing the issue. Accompanying this work plan is a schedule that includes dates for significant milestones and decision points for council. This schedule then updates the council’s tentative calendar for future study sessions and regular meetings. The appropriate departments will be involved depending on the issue. Priority 1 – The TABOR issue, refund versus investment in infrastructure. Preliminary financial estimates indicate an estimated excess of $1.9 million over the TABOR cap for 2016. Council will determine whether to refund this amount to citizens or place a question on the ballot asking whether the city can spend the funds on specific issues; e.g. capital projects. Staff is developing a list of potential capital projects for council to consider. Council must decide on a refund method regardless of whether a TABOR election is scheduled or approved by voters so that staff is prepared to deliver a refund by the end of the year. There are two proposed tracks for pursuing this issue, depending upon the council’s decision for a refund or an election. 1a. Refund Action Steps 1. Staff prepare options and recommendations on refund methods 6/26. 2. Council review all options at study session 7/25. 3. Resolution on decision to refund and methodology 8/1. 4. First reading if property tax mill levy reduction 10/3. 5. Second reading if property tax mill levy reduction 10/17. 1b. Election Action Steps 1. Staff deadline to narrow list of projects by 6/26. 2. Council review all options at study session 7/25 plus draft ballot language. 3. Resolution at regular meeting 8/1. 4. Intent to coordinate election with county clerks 7/28. 5. Solicit public input for Blue Book 8/2. 7. Deadline for IGAs to counties 8/29. 8. Deadline for TABOR information for October issues of the Littleton Report 9/1.

9. Certify ballot by 9/8. 10. Pro/con statements for Blue Book 9/22. 11. Election 11/7. Priority 2 – Change how council meets with the public, holding district meetings once per quarter. Council expressed interest in holding quarterly meetings targeted to each of the four districts of the city. These district meetings would be held quarterly from September to May at the Littleton Center in the evenings from 6:30 to 8:30 p.m. with refreshments. The meetings would include a brief overview of current issues and lead to an open and transparent community dialog focusing on the immediate and future needs of the city as well as untapped opportunities. This is an option to become the venue for Littleton Listens, the continuing process to engage the community. Action Steps 1. Study session 7/11. 2. Set dates (September 9, November 9, January 18, March 14) 3. Mail invitations 4. Write overview script on current issues. Utilize Systematic Development of Informed

Consent and Appreciative Inquiry to engage community members in discussing specific issues facing Littleton.

5. Report and build upon results.

Priority 3 – Fire department unification discussion or redesign of current system including dispatch. Littleton Fire Rescue (LFR) was approached by South Metro Fire Rescue (SMFR) to discuss the potential for unification of the departments. Littleton and its fire partners along with Cunningham Fire and South Metro Fire Rescue (SMFR) boards and councils agreed to discuss and evaluate the feasibility of unifying the three departments. The first draft of the written proposal was presented to the four policy making boards and council in early May, 2017. Feedback indicated that the proposal lacked depth for the policy makers to make a decision as to the feasibility of the proposal. Additional information is being developed to ensure the proposal is comprehensive. Lastly, the City of Littleton (COL) and its fire partners (Highlands Ranch Metro District and the Littleton Fire Protection District) originally agreed to hire a consultant, the Center for Public Safety Management (CPSM), as a ‘neutral’ third party to evaluate the proposal and list the pros and cons comparing services and costs. As of late May, the fire partners agreed to stop the work of CPSM. The COL is to pursue a separate contract with CPSM for the evaluation of the revised proposal. The fire partners may or may not use CPSM collectively for the review of the revised proposal. COL and its partners did consider a separate contract for dispatch services. The city council did not approve an IGA for dispatch on June 27th; therefore, the dispatch service will remain as a COL operation.

It is anticipated the COL will pursue over the balance of the year a discussion with our fire partners multiple options for improving the existing relationship. The existing fire partner relationship would be the priority for review, but staff would continue to discuss and evaluate options with South Metro Fire Rescue. Staff would provide periodic updates to all policy makers as conditions require. 3a. Dispatch Action Steps 1. Council study session 3/28/17. 2. Council study session 5/19/17. 3. Ordinance on first reading at regular meeting 6/6/17. 4. Ordinance on second reading at regular meeting 6/27/17 - Not approved.

3b. Unification Action Steps 1. First draft of proposal submitted to four policy making boards and council 5/1/17. 2. LFR partners review committee monthly discussion 5/12/17. 3. CPSM stops work on the evaluation. The other two fire partners submit issues to South

Metro for consideration in a revised proposal 5/30/17. 4. CPSM attends council study session to develop issues for South Metro consideration for

a revised proposal 6/13/17. 5. LFR partners review committee monthly discussion 6/13/17. 6. LFR partners review committee monthly discussion 7/11/17. 8. Continued discussion with the fire partners and possibly South Metro - present to

12/29/2017 9. Updates to council and other policy makers as conditions require - TBD Priority 4 – Address design guidelines for impact to community culture. Council identified a priority to address design guidelines for future development and redevelopment to ensure the community’s character is maintained and enhanced over time. The city has adopted design guidelines for the Santa Fe Corridor and for Downtown Littleton. The design guidelines for Downtown Littleton and the design guidelines for Historic Preservation are in need of a thorough review and to consider some design updates. Staff recommends the review of the Downtown Littleton and Historic Preservation design guidelines first, and then identify a prioritized list of other areas for application of design guidelines. Action Steps 1. Define problem or opportunity. Hold study session with council on concept and public

process 8/22/17. 2. Field trip with Planning Commission and Historical Preservation Board to other local,

similar-size communities to tour historic areas and alleyways (Louisville, Longmont, Arvada) September 2017.

3. RFP for design professional team to assist staff - August to October 2017. 4. Conduct public process November 2017 to April 2018.

5. Draft the city’s downtown design guidelines/historic guidelines 5/1/18. 6. Establish updated document and move forward for adoption by Planning Commission

5/14/18. 7. Establish updated document and move forward for city council adoption 6/5/18. 8. Future next step-identify list of other areas of city in need of design guidelines July

2018. Priority 5 – Prioritize corridor study for Belleview Avenue. Council identified a priority to establish a corridor plan for Belleview Avenue, between Lowell and Santa Fe, to ensure future development and redevelopment of this area of the city happens in a manner consistent with the neighborhood it serves. In the 2017 budget, an update to the Santa Fe Corridor Plan was to be done, and it included adding the Belleview corridor. With city staff initiating a Planning and Environmental Linkages (PEL) study to get underway in coordination with CDOT and other jurisdictions to the north, it appears appropriate to start with Belleview and to consider the Santa Fe corridor and any updates to that plan, once the PEL is further along as it will influence the Santa Fe plan. Action Steps 1. Planning Commission to brainstorm ideas on corridor plan for Belleview - 5/22/17. 2. Define problem or opportunity. Hold study session with council on concept and public

process - 7/11/17. 3. Hire contractor/consultant help to develop the plan - August 2017. 4. Conduct public process August-October 2017. 5. Establish plan and move forward for adoption - Planning Commission 10/24/17, Council

11/21/17. 6. Future action step-establish a priority list for creating additional corridor plans for city’s

main corridor areas - November 2017. Priority 6 – Long-term capital funding strategy. Ensure maintenance of public infrastructure, decide on an infrastructure approach, and develop a funding source to support it. Action Steps 1. Define the problem or opportunity – 8/28/17.

i. Update a draft of the fiscally constrained 5-year Capital Projects Plan. ii. Define the problem; consider the outcome from TABOR election.

iii. Provide revenue options menu – short-term and long-term (borrow, sales or lodging tax election, reserve policy, etc.).

2. Present to council as part of the budget process - 9/11/17 (budget meeting). 3. Study session to evaluate the funding options relative to the TABOR vote outcome.

Provide direction on which options to move forward and timeline – 11/14/17. 4. If something moves forward, study session to review the public process (e.g. district

meetings, open houses, newsletter, citizen committee) and if voter approval is necessary, review schedule for a possible ballot measure– 1/23/2018.

5. Implement public process - first and second quarter 2018.

6. Council study session to confirm if something moves forward – 07/10/18. Priority 7 – Develop Process to Determine Voice of the Community The Voice of the Community is an opportunity to gain both short-term feedback from the community, as well as a broad, long-term approach on defining the needs and direction of the city. This priority is an opportunity to define the values of the community and create a lasting vision that can then be used to create policy direction for updating the city’s comprehensive plan and codes. This process could also establish a foundation for developing a broader strategic plan for the city. This priority would include utilizing the services of a professional firm to assist with a process.

The shorter term aspect could allow for periodic council feedback at specific points in time, thereby informing annual efforts such as goal setting and the budget process. One such example is “Littleton Listens,” which is for a project or area-specific approach. The first Littleton Listens are scheduled for 6/22 and 6/24.

There are two additional aspects the council could consider: hearing from other local cities that have addressed a similar goal (i.e. vision to ComPlan to code update); and a city- sponsored “speaker series” where subject matter experts are invited to present on such topics as economic development, changing character of retail development, and public processes that balance neighborhood character with long-term redevelopment opportunities. The former provides the council and community some understanding of what other local communities learned with such an effort. The speaker series is an opportunity for a community-wide discussion on a series of topics which the city will likely address through formal policy action (e.g. Vision, ComPlan and code updates). Action Steps 1) Other local jurisdictions sharing their experience with Vision, ComPlan and code update –

study session 8/22/17. 2) Review Scope of Service for “Voice of the Community” and outline of concept for speaker

series – study session 9/26/17. 3) Publish Vision RFP 10/6/17. 4) Deadline for response to RFP 11/7/17. 5) Study session to review RFP 12/12/17. 6) Award contract for RFP at regular meeting 1/16/18. 7) Vision process begins 2/1/18. 8) Draft Vision due in council packet 12/4/18. 9) Study session to review Vision document 12/11/18 - Decision: Short and long-term priorities

- ComPlan, Strategic Plan, code changes, master plans. 10) Adopt Vision at regular meeting 1/15/19.

OTHER PROJECTS Zoning/Subdivision/Land Use Code Updates – Community Development and Public Works Community Development has updated Chapter 9 of the Subdivision Code and plans to work with Public Works to complete revision of the Subdivision Code this year. This also includes Public

Works completing Transportation Engineering Design Standards (TEDS). If city council decides to undertake a visioning process, it may make sense for larger policy items (such as review of the zone districts) in the zoning code to be addressed after the visioning is complete. If that is the direction council wants to proceed, Community Development and Public Works have put together a prioritization list of performance standards in the land use codes to be addressed now. Additionally, previously the city had started to review the zoning code use table, and it was put on hold during the transition to a new city manager. Staff will bring this to council for discussion. Two study sessions are scheduled later this fall on these items. Mineral Station Master Plan – Community Development This project will be restarted and a draft plan, titled “Mineral Station Action Plan” is scheduled to be reviewed by the planning commission and city council in a joint session on 9/26/17. Prior to that, the steering committee will provide input. After the joint study session, a community-wide input session and opportunity will be scheduled. From there, the plan will be before planning commission and council for formal consideration. Downtown Area Light Rail Master Plan – Community Development Community Development is starting this process with the June Littleton Listens meetings which will be followed by a month long Open Littleton process culminating in recommendations and direction for this item. Community Development will use that information to identify the problem or opportunity, and define a scope of work to be reviewed at the 10/10/17 study session. Next step would be to conduct the public process and create a draft plan, November to June. A draft plan would be presented to council on 6/26/18. Note: this project must be started by the end of 2017 to retain the grant funding. Traffic – Public Works 10/24/2017 ADA Transition Plan – Public Works 10/24/2017

ID TaskModeTask Name Duration Start Finish Department(s)% Complete1 1 Council Priority 1: TABOR Issue 160 days? Mon 5/22/17 Fri 12/29/17 Finance 0%2 1.1 Prepare Options and Recommendations on Refund Method 27 days Mon 5/22/17 Mon 6/26/17 Finance 0%3 1.2 Narrow Down List of Projects 27 days Mon 5/22/17 Mon 6/26/17 Finance & Public 0%4 1.3 Prepare for Study Session 16 days Tue 6/27/17 Tue 7/18/17 Finance 0%5 1.4 A: Refund 113 days?Tue 7/25/17 Fri 12/29/17 Finance 0%6 1.4.1 Study Session: Review (Refund Options) 0 days Tue 7/25/17 Tue 7/25/17 Council - Finance 0%7 1.4.2 DECISION POINT: Which Option to Pursue?0 days Tue 7/25/17 Tue 7/25/17 Council - Finance0%8 1.4.3 Prepare for Resolution 1 day Tue 7/25/17 Tue 7/25/17 Finance 0%9 1.4.4 Resolution: On Tabor Refund and Method 0 days Tue 8/1/17 Tue 8/1/17 Council - Finance 0%10 1.4.5 DECISION POINT: How to refund? 0 days Tue 8/1/17 Tue 8/1/17 Council - Finance 0%11 1.4.6 Refund via Property Tax 98 days? Tue 8/1/17 Fri 12/15/17 Finance 0%12 1.4.6.1 Prepare Resolution 50 days? Tue 8/1/17 Mon 10/9/17 Finance 0%13 1.4.6.2 Resolution: Mill Tax Levy Reduction 0 days Tue 10/3/17 Tue 10/3/17 Council - Finance 0%14 1.4.6.3 DECISION POINT: Pass resolution? 0 days Tue 10/3/17 Tue 10/3/17 Council - Finance 0%15 1.4.6.4 Prepare for Property Tax Mill Levy Reduction 52 days Wed 10/4/17 Thu 12/14/17 Finance 0%16 1.4.6.5 Complete Property Tax Mill Levy Reduction 0 days Fri 12/15/17 Fri 12/15/17 Finance 0%17 1.4.7 REFUND DUE 0 days Fri 12/29/17 Fri 12/29/17 Finance 0%18 1.5 B: Election - Reinvestment 75 days Tue 7/25/17 Tue 11/7/17 Finance 0%19 1.5.1 Study Session Review (Reinvestment Options) & Draft Ballot Language 0 days Tue 7/25/17 Tue 7/25/17 Council - Finance 0%

7/257/258/18/1

10/310/3

12/1512/29

7/25

Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan FebQtr 1, 2017 Qtr 2, 2017 Qtr 3, 2017 Qtr 4, 2017 Qtr 1, 2018 Qtr 2, 2018 Qtr 3, 2018 Qtr 4, 2018 Qtr 1, 2019

DRAFT: Council Priorities Work Plan Fri 7/7/17 9:17 AM

Page 1 of 12

ID TaskModeTask Name Duration Start Finish Department(s)% Complete20 1.5.2 DECISION POINT: Pursue reinvestment option? 0 days Tue 7/25/17 Tue 7/25/17 Council - Finance 0%21 1.5.3 Prepare for First Reading 1 day Tue 7/25/17 Tue 7/25/17 Finance 0%22 1.5.4 Intent to Coordinate Election with CountyClerks 0 days Fri 7/28/17 Fri 7/28/17 Finance & City Clerk 0%23 1.5.5 Resolution: Ballot Question for Reinvestment 0 days Tue 8/1/17 Tue 8/1/17 Council - Finance 0%24 1.5.6 DECISION POINT: Pursue Ballot Question?Which Project(s)? 0 days Tue 8/1/17 Tue 8/1/17 Council - Finance 0%25 1.5.7 Prepare IGA to Counties 19 days Wed 8/2/17 Mon 8/28/17 Finance 0%26 1.5.8 IGA to Counties 0 days Tue 8/29/17 Tue 8/29/17 Finance 0%27 1.5.9 Solicit Public Input for Blue Book 22 days Wed 8/2/17 Thu 8/31/17 Finance 0%28 1.5.10 Prepare Ballot 27 days Wed 8/2/17 Thu 9/7/17 Finance 0%29 1.5.11 Deadline for TABOR Information in Oct. Issue of Littleton Report 0 days Fri 9/1/17 Fri 9/1/17 Communications0%30 1.5.12 Certify Ballot 0 days Fri 9/8/17 Fri 9/8/17 Finance 0%31 1.5.13 Prepare Blue Book Statements 10 days Fri 9/8/17 Thu 9/21/17 Finance 0%32 1.5.14 Submit Blue Book Statement to State 0 days Fri 9/22/17 Fri 9/22/17 Finance 0%33 1.5.15 Election 0 days Tue 11/7/17 Tue 11/7/17 City & County Clerks

0%

34 1.5.16 DECISION POINT: Reinvestment pass or fail? 0 days Tue 11/7/17 Tue 11/7/17 Citizenry 0%35 1.5.16.1 PASS = Priority 6 0 days Tue 11/7/17 Tue 11/7/17 Public Works 0%36 1.5.16.2 FAIL = Refund 0 days Tue 11/7/17 Tue 11/7/17 Finance 0%37 2 Council Priority 2: District Meetings 221 days Mon 6/5/17 Tue 4/10/18 Com Dev & 0%38 2.1 Prepare for Study Session 21 days Mon 6/5/17 Mon 7/3/17 Communications0%39 2.2 Study Session: Review of Proposed Plan 0 days Tue 7/11/17 Tue 7/11/17 Council - Communications0%

7/25

7/288/18/1

8/29

9/19/89/22

11/7

11/711/711/7

7/11



Page 2 of 12

ID TaskModeTask Name Duration Start Finish Department(s)% Complete40 2.3 DECISION POINT: Move forward with plan? 0 days Tue 7/11/17 Tue 7/11/17 Council - Communications0%41 2.4 Prepare for First Meeting: District 4 42 days Wed 7/12/17 Thu 9/7/17 Com Dev & Communications0%42 2.4.1 Schedule, Coordinate, and Promote Meeting 42 days Wed 7/12/17 Thu 9/7/17 Communications0%43 2.4.2 Plan Facilitated Discussion 14 days Thu 8/17/17 Tue 9/5/17 Com Dev 0%44 2.5 District 4 Meeting 0 days Sat 9/9/17 Sat 9/9/17 Com Dev & Communications0%45 2.6 Prepare Summary for Council 7 days Mon 9/11/17 Tue 9/19/17 Com Dev 0%46 2.7 Study Session: Present Summary to Council 0 days Tue 9/26/17 Tue 9/26/17 Council - Com Dev 0%47 2.8 Prepare for Second Meeting: District 2 45 days Thu 9/7/17 Wed 11/8/17 Com Dev & Communications0%48 2.8.1 Schedule, Coordinate, and Promote Meeting 43 days Mon 9/11/17 Wed 11/8/17 Communications0%49 2.8.2 Plan Facilitated Discussion 14 days Fri 10/20/17 Wed 11/8/17 Com Dev 0%50 2.9 District 2 Meeting 0 days Thu 11/9/17 Thu 11/9/17 Com Dev & Communications0%51 2.10 Prepare Summary for Council 9 days Thu 11/9/17 Tue 11/21/17 Com Dev 0%52 2.11 Study Session: Present Summary to Council 0 days Tue 11/28/17 Tue 11/28/17 Council - Com Dev 0%53 2.12 Prepare for Third Meeting: District 3 50 days Thu 11/9/17 Wed 1/17/18 Com Dev & Communications0%54 2.12.1 Schedule, Coordinate, and Promote Meeting 48 days Mon 11/13/17 Wed 1/17/18 Communications0%55 2.12.2 Plan Facilitated Discussion 14 days Fri 12/29/17 Wed 1/17/18 Com Dev 0%56 2.13 District 3 Meeting 0 days Thu 1/18/18 Thu 1/18/18 Com Dev & Communications0%57 2.14 Prepare Summary for Council 14 days Thu 1/18/18 Tue 2/6/18 Com Dev 0%58 2.15 Study Session: Present Summary to Council 0 days Tue 2/13/18 Tue 2/13/18 Council - Com Dev 0%

7/11

9/9

9/26

11/9

11/28

1/18

2/13



Page 3 of 12

ID TaskModeTask Name Duration Start Finish Department(s)% Complete59 2.16 Prepare for Fourth Meeting: District 1 40 days Thu 1/18/18 Wed 3/14/18 Com Dev & Communications0%60 2.16.1 Schedule, Coordinate, and Promote Meeting 40 days Thu 1/18/18 Wed 3/14/18 Communications0%61 2.16.2 Plan Facilitated Discussion 14 days Fri 1/26/18 Wed 2/14/18 Com Dev 0%62 2.17 District 1 Meeting 0 days Wed 3/14/18 Wed 3/14/18 Com Dev & Communications0%63 2.18 Prepare Summary for Council 15 days Wed 3/14/18 Tue 4/3/18 Com Dev 0%64 2.19 Study Session: Present Summary to Council 0 days Tue 4/10/18 Tue 4/10/18 Council - Com Dev0%65 3 Council Priority 3: Fire Decision orRedesign 265 days Tue 3/28/17 Sat 3/31/18 Fire 10%66 3.1 3A: Dispatch Unification 66 days Tue 3/28/17 Tue 6/27/17 Fire 100%67 3.1.1 Study Session: Dispatch Discussion 0 days Tue 3/28/17 Tue 3/28/17 Fire & Finance & HR

100%

68 3.1.2 Study Session: Dispatch Unification Review 0 days Tue 5/16/17 Tue 5/16/17 Fire & Finance & HR100%

69 3.1.3 DECISION POINT: Move forward with ordinance? 0 days Tue 5/16/17 Tue 5/16/17 Council - Fire 100%70 3.1.4 Prepare Dispatch IGA Ordinance 11 days Tue 5/16/17 Tue 5/30/17 Fire 100%71 3.1.5 First Reading: Ordinance 0 days Tue 6/6/17 Tue 6/6/17 Council - Fire 100%72 3.1.6 DECISION POINT: Pass and pursue dispatch unification? 0 days Tue 6/6/17 Tue 6/6/17 Council - Fire 100%73 3.1.7 Prepare for Second Reading 10 days Wed 6/7/17 Tue 6/20/17 Fire 100%74 3.1.8 Second Reading: Council Meeting 0 days Tue 6/27/17 Tue 6/27/17 Council - Fire 100%75 3.1.9 DECISION POINT: Ordinance to approve IGA with South Metro failed on 4-3 vote. 0 days Tue 6/27/17 Tue 6/27/17 Council - Fire 100%76 3.2 3B: Fire Unification 241 daysMon 5/1/17 Sat 3/31/18 0%

3/144/10

3/28

5/16

5/16

6/66/6

6/276/27



Page 4 of 12

ID TaskModeTask Name Duration Start Finish Department(s)% Complete77 3.2.1 Submission of Proposal First Draft (To four policy making boards and council) 0 days Mon 5/1/17 Mon 5/1/17 Fire 100%78 3.2.2 LFR Partners Review Committee Monthly Discussion 0 days Fri 5/12/17 Fri 5/12/17 Fire 100%79 3.2.3 CPSM Stops Work & Partners Submit Issues to South Metro 0 days Tue 5/30/17 Tue 5/30/17 Fire & CPSM 100%80 3.2.4 CPSM Draft Report Delivered 0 days Fri 6/9/17 Fri 6/9/17 Fire & CPSM 100%81 3.2.5 Study Session: Develop Issues for South Metro Consideration in Revised Proposal 0 days Tue 6/13/17 Tue 6/13/17 Council - Fire & 100%82 3.2.6 LFR Partners Review Committee Monthly Discussion 0 days Tue 6/13/17 Tue 6/13/17 Fire 100%83 3.2.7 Continue to evaluate options the with firepartners and potentially South Metro Fire Rescue.

124 days Tue 7/11/17 Fri 12/29/17 CMO 0%

84 3.2.8 DECISION POINT: Next steps? 66 days Mon 1/1/18 Sat 3/31/18 CMO 0%85 4 Council Priority 4: Design Guidelines 262 days Mon 7/17/17 Tue 7/17/18 Com Dev 0%86 4.1 Prepare for Study Session 22 days Mon 7/17/17 Tue 8/15/17 Com Dev 0%87 4.2 Study Session: Concept Review (Scope of Work & Timeline 0 days Tue 8/22/17 Tue 8/22/17 Com Dev 0%88 4.3 DECISION POINT: Council Guidance 0 days Tue 8/22/17 Tue 8/22/17 Council - Com Dev 0%89 4.4 PC & HBC Field Trips for Inspiration 21 days Wed 8/23/17 Wed 9/20/17 Com Dev 0%90 4.5 RFP for Design Professional Team 21 days Wed 8/23/17 Wed 9/20/17 Com Dev 0%91 4.6 Receive RFPs & Choose 30 days Thu 9/21/17 Wed 11/1/17 Com Dev 0%92 4.7 Conduct Public Process 113 days Wed 11/15/17 Fri 4/20/18 Com Dev & Consultant 0%93 4.8 Draft downtown design guidelines & historic guidelines 120 days Wed 11/15/17 Tue 5/1/18 Com Dev 0%94 4.9 Establish & Adopt Updated Plan 20 days Wed 5/9/18 Tue 6/5/18 Com Dev 0%95 4.9.1 Planning Commission: Review 0 days Mon 5/14/18 Mon 5/14/18 PC - Com Dev 0%

5/15/125/306/96/136/13

8/228/22

5/14



Page 5 of 12

ID TaskModeTask Name Duration Start Finish Department(s)% Complete96 4.9.2 DECISION POINT: Move Forward? 0 days Mon 5/14/18 Mon 5/14/18 PC - Com Dev 0%97 4.9.3 Council: Meeting / Adoption 0 days Tue 6/5/18 Tue 6/5/18 Council - Com Dev0%98 4.9.4 DECISION POINT: Move Forward? 0 days Tue 6/5/18 Tue 6/5/18 Council - Com Dev0%99 4.10 Next steps: Identify list of other areas in need of design guidelines 30 days Wed 6/6/18 Tue 7/17/18 Com Dev 0%100 5 Council Priority 5: Belleview Corridor Study 152 days Mon 5/22/17 Mon 12/18/17 Com Dev 0%101 5.1 Planning Commission - Scoping 0 days Mon 5/22/17 Mon 5/22/17 Com Dev 100%102 5.2 Prepare for Study Session 32 days Mon 5/22/17 Mon 7/3/17 Com Dev 0%103 5.3 Study Session: Concept Review 0 days Tue 7/11/17 Tue 7/11/17 Council - Com Dev 0%104 5.4 DECISION POINT: Council Guidance 0 days Tue 7/11/17 Tue 7/11/17 Council - Com Dev 0%105 5.5 Recruit Consultant 20 days Tue 7/11/17 Mon 8/7/17 Com Dev 0%106 5.6 Hire Consultant to Facilitate Project 0 days Tue 8/22/17 Tue 8/22/17 Com Dev 0%107 5.7 Conduct Public Process 40 days Tue 8/22/17 Mon 10/16/17 Com Dev 0%108 5.8 Establish & Adopt Plan 45 days Tue 10/17/17 Mon 12/18/17 Com Dev 0%109 5.8.1 Planning Commission: Review 0 days Tue 10/24/17 Tue 10/24/17 PC - Com Dev 0%110 5.8.2 DECISION POINT: Move Forward? 0 days Tue 10/24/17 Tue 10/24/17 PC - Com Dev 0%111 5.8.3 Council: Meeting / Adoption 0 days Tue 11/21/17 Tue 11/21/17 Council - Com Dev0%112 5.8.4 DECISION POINT: Move Forward? 0 days Tue 11/21/17 Tue 11/21/17 Council - Com Dev0%113 5.9 Next Steps: Establish priority list for other corridor plans 30 days Tue 10/17/17 Mon 11/27/17 Com Dev 0%114 6 Council Priority 6: Long-Term Capital Funding Strategy 286 days Mon 6/5/17 Tue 7/10/18 Public Works 0%115 6.1 Define the Problem/Opportunity 61 days Mon 6/5/17 Mon 8/28/17 Finance & Public Works0%116 6.1.1 Update Draft of Fiscally Constrained 5-year Capital Projects Plan 61 days Mon 6/5/17 Mon 8/28/17 Finance & Public 0%117 6.1.2 Define the Problem (Consider TABOR Outcome) 61 days Mon 6/5/17 Mon 8/28/17 Finance 0%

5/146/56/5

5/227/117/11

8/22

10/2410/24

11/2111/21



Page 6 of 12

ID TaskModeTask Name Duration Start Finish Department(s)% Complete118 6.1.3 Provide Revenue Options Menu (Short-Term and Long-Term) 61 days Mon 6/5/17 Mon 8/28/17 Finance 0%119 6.2 Present to Council (Part of Budget Process) 0 days Mon 9/11/17 Mon 9/11/17 Council - Public Works0%120 6.3 Study Session: Review Funding Options 0 days Tue 11/14/17 Tue 11/14/17 Council - Public Works0%121 6.4 DECISION POINT: Which Funding Options & What Timeline? 0 days Tue 11/14/17 Tue 11/14/17 Council - Public 0%122 6.5 Draft Initial Project Plans 45 days Tue 11/14/17 Mon 1/15/18 Public Works 0%123 6.6 Study Session: Review Public Process/PossibleBallot Measure Timing 0 days Tue 1/23/18 Tue 1/23/18 Council - Public 0%124 6.7 Conduct Public Process 97 days Wed 1/24/18 Thu 6/7/18 Public Works 0%125 6.8 Study Session: Project Update 0 days Tue 7/10/18 Tue 7/10/18 Council - Public Works0%126 7 Council Priority 7: Voice of the Community 1702 days Thu 6/22/17 Fri 12/29/23 Com Dev 0%127 7.1 Littleton Listens: Meeting 1 0 days Thu 6/22/17 Thu 6/22/17 Com Dev 0%128 7.2 Littleton Listens: Meeting 2 0 days Sat 6/24/17 Sat 6/24/17 Com Dev 0%129 7.3 Prepare Scope of Services/RFP for Vision and Tools 55 days Wed 7/5/17 Tue 9/19/17 Com Dev 0%130 7.4 Study Session: Other Cities 0 days Tue 8/22/17 Tue 8/22/17 Com Dev 0%131 7.5 Study Session: Review RFP & Speaker Series Concept 0 days Tue 9/26/17 Tue 9/26/17 Com Dev 0%132 7.6 DECISION POINT: Pursue RFP? Speaker Series? 0 days Tue 9/26/17 Tue 9/26/17 Com Dev 0%133 7.7 PHASE I: Vision 332 daysFri 10/6/17 Tue 1/15/19 TBD 0%134 7.7.1 Advertise Scope of Services/RFP for Vision and Tools 0 days Fri 10/6/17 Fri 10/6/17 TBD 0%135 7.7.2 Gather RFP Responses 23 days Fri 10/6/17 Tue 11/7/17 TBD 0%136 7.7.3 Study Session: Review Submissions 0 days Tue 12/12/17 Tue 12/12/17 Council - TBD 0%137 7.7.4 DECISION POINT: Which option to pursue?0 days Tue 12/12/17 Tue 12/12/17 Council - TBD 0%138 7.7.5 Council Meeting: Award Contract 0 days Tue 1/16/18 Tue 1/16/18 Council - TBD 0%139 7.7.6 DECISION: Contract Awarded? 0 days Tue 1/16/18 Tue 1/16/18 Council - TBD 0%140 7.7.7 Public Process (Includes Draft) 238 days Thu 2/1/18 Mon 12/31/18 TBD 0%

9/1111/1411/14

1/23

7/10

6/226/24

8/229/269/26

10/6

12/1212/12

1/161/16



Page 7 of 12

ID TaskModeTask Name Duration Start Finish Department(s)% Complete141 7.7.8 Draft Vision Due (For Council Packet) 0 days Tue 12/4/18 Tue 12/4/18 TBD 0%142 7.7.9 Study Session: Council Review 0 days Tue 12/11/18 Tue 12/11/18 Council - TBD 0%143 7.7.10 DECISION POINT: Proceed with AdoptingVision? 0 days Tue 12/11/18 Tue 12/11/18 Council - TBD 0%144 7.7.11 DECISION POINT: Short-Term Steps 0 days Tue 12/11/18 Tue 12/11/18 Council - TBD 0%145 7.7.12 DECISION POINT: Long-Term Steps 0 days Tue 12/11/18 Tue 12/11/18 Council - TBD 0%146 7.7.13 Council Meeting: Adopt Vision 0 days Tue 1/15/19 Tue 1/15/19 TBD 0%147 7.8 PHASE 2: Next Steps 495 daysMon 1/21/19 Fri 12/11/20 TBD 0%148 7.8.1 Short-Term 265 daysMon 1/21/19 Fri 1/24/20 TBD 0%149 7.8.1.1 TBD TBD 0%150 7.8.2 Long-Term 1290 days Mon 1/21/19 Fri 12/29/23 TBD 0%151 7.8.2.1 Comprehensive Plan TBD 0%152 7.8.2.2 Strategic Plan TBD 0%153 7.8.2.3 Code Changes TBD 0%154 7.8.2.4 Master Plans TBD 0%155 8 OTHER PROJECTS 362 daysMon 2/6/17Tue 6/26/18 4%156 8.1 Community Development 271 daysMon 6/12/17 Tue 6/26/18 Com Dev 1%157 8.1.1 Com Dev Project B: Mineral Station Master Plan 107 days Mon 6/12/17 Tue 11/7/17 Com Dev 0%158 8.1.1.1 Final Draft 55 days Mon 6/12/17 Fri 8/25/17 Com Dev 0%159 8.1.1.2 Committee Review 0 days Thu 8/17/17 Thu 8/17/17 Com Dev 0%160 8.1.1.3 Joint Study Session: Present Draft to Council & Planning Commission 0 days Tue 9/26/17 Tue 9/26/17 Council & PC - Com 0%161 8.1.1.4 DECISION POINT: Move Forward? 0 days Tue 9/26/17 Tue 9/26/17 Council & PC - Com 0%162 8.1.1.5 Planning Commission 0 days Mon 10/9/17 Mon 10/9/17 PC - Com Dev 0%163 8.1.1.6 DECISION POINT: Move Forward? 0 days Mon 10/9/17 Mon 10/9/17 PC - Com Dev 0%164 8.1.1.7 Council: Resolution Adopting Plan 0 days Tue 10/17/17 Tue 10/17/17 Council - Com Dev0%

12/412/1112/1112/1112/11

1/15

8/179/269/2610/910/910/17



Page 8 of 12

ID TaskModeTask Name Duration Start Finish Department(s)% Complete165 8.1.1.8 DECISION POINTS: Pass? 0 days Tue 10/17/17 Tue 10/17/17 Com Dev 0%166 8.1.2 Com Dev Project C: Downtown Area Light Rail Master Plan 43 days Thu 6/22/17 Mon 8/21/17 Com Dev 1%167 8.1.2.1 Littleton Listens Meetings 3 days Thu 6/22/17 Sat 6/24/17 Com Dev 100%168 8.1.2.2 Littleton Listens - Open Littleton 21 days Mon 6/26/17 Mon 7/24/17 Com Dev 0%169 8.1.2.3 Littleton Listens Summary 4 days Tue 7/25/17 Fri 7/28/17 Com Dev 0%170 8.1.2.4 Study Session: Present Littleton Listens Summary 0 days Tue 8/22/17 Tue 8/22/17 Council - Com Dev 0%171 8.1.2.5 Define Scope of Work 47 days Mon 7/31/17 Tue 10/3/17 Com Dev 0%172 8.1.2.6 Study Session: Review Scope of Workand Schedule 0 days Tue 10/10/17 Tue 10/10/17 Council - Com Dev 0%173 8.1.2.7 DECISION POINT: Move Forward? 0 days Tue 10/10/17 Tue 10/10/17 Council - Com Dev0%174 8.1.2.8 Conduct Public Process 178 days Wed 10/11/17Fri 6/15/18 Com Dev 0%175 8.1.2.9 Study Session: Draft Plan Presentation0 days Tue 6/26/18 Tue 6/26/18 Council - Com Dev0%176 8.1.2.10 DECISION POINT: Move Forward With Plan? 0 days Tue 6/26/18 Tue 6/26/18 Council - Com Dev 0%177 8.1.2.11 GRANT REQUIREMENT - START BY END OF YEAR Com Dev 0%178 8.2 Public Works 0 days Tue 10/24/17 Tue 10/24/17 Public Works 0%179 8.2.1 Study Session: Traffic Discussion 0 days Tue 10/24/17 Tue 10/24/17 Public Works 0%180 8.2.2 Study Session: Draft of ADA Transition Plan0 days Tue 10/24/17 Tue 10/24/17 Public Works 0%181 8.3 Community Development & Public Works 276 daysMon 2/6/17 Fri 2/23/18 5%182 8.3.1 Com Dev Project A: ZONING/ LAND USE CODE Updates 251 days Mon 2/6/17 Fri 1/19/18 Com Dev 19%183 8.3.1.1 Subdivision 227 daysMon 2/6/17 Tue 12/19/17 Com Dev 19%184 8.3.1.1.1 Update Ch. 9 77 days Mon 2/6/17 Tue 5/23/17 Com Dev 100%185 8.3.1.1.2 Continue Review of Code 107 days Mon 7/3/17 Tue 11/28/17 Com Dev 0%186 8.3.1.1.3 Create TEDS (Urban Area Street Standards) 107 days Mon 7/3/17 Tue 11/28/17 Public Works 0%187 8.3.1.1.4 Right of Way Management Codification 107 days Mon 7/3/17 Tue 11/28/17 Public Works 0%188 8.3.1.1.5 Study Session: Review 0 days Tue 10/10/17 Tue 10/10/17 Council - Com Dev & Public Works0%

10/17

8/22

10/1010/10

6/266/26

10/2410/2410/24

10/10



Page 9 of 12

ID TaskModeTask Name Duration Start Finish Department(s)% Complete189 8.3.1.1.6 DECISION POINT: Move Forward?0 days Tue 10/10/17 Tue 10/10/17 Council - Com Dev & Public Works0%190 8.3.1.1.7 Planning Commission: Review 0 days Mon 11/6/17 Mon 11/6/17 PC - Com Dev & Public Works0%191 8.3.1.1.8 Planning Commission: Move Forward? 0 days Mon 11/6/17 Mon 11/6/17 PC - Com Dev & Public

0%

192 8.3.1.1.9 Council: First Reading 0 days Tue 12/5/17 Tue 12/5/17 Council - Com Dev & Public Works0%193 8.3.1.1.10 DECISION POINT: Pass? 0 days Tue 12/5/17 Tue 12/5/17 Council - Com Dev & Public Works0%194 8.3.1.1.11 Council: Second Reading 0 days Tue 12/19/17 Tue 12/19/17 Council - Com Dev & Public Works0%195 8.3.1.1.12 DECISION POINT: Pass? 0 days Tue 12/19/17 Tue 12/19/17 Council - Com Dev & Public Works0%196 8.3.2 Development Code Priorities (and Engineering) 183 days Wed 6/14/17 Fri 2/23/18 Com Dev 0%197 8.3.2.1 GROUP 1: Draft Ordinances for Language Updates 21 days Mon 6/26/17 Tue 7/25/17 0%198 8.3.2.1.1 Study Session: Review Draft Ordinances 0 days Tue 7/25/17 Tue 7/25/17 Council - Com Dev 0%199 8.3.2.1.1.1 Height - Definition Update - Ch. 1, Title 10 17 days Mon 6/26/17 Tue 7/18/17 Com Dev 0%200 8.3.2.1.1.2 "adequate public facilities" 17 days Mon 6/26/17 Tue 7/18/17 Com Dev 0%201 8.3.2.1.1.3 "25% smaller" - Ch. 9, Title 1117 days Mon 6/26/17 Tue 7/18/17 Com Dev 0%202 8.3.2.1.2 DECISION POINT: Move forward with language updates? 0 days Tue 7/25/17 Tue 7/25/17 0%203 8.3.2.2 A 80 days Wed 6/14/17 Tue 10/3/17 Com Dev & Public Works0%204 8.3.2.2.1 Subdivision Follow Up 80 days Wed 6/14/17 Tue 10/3/17 Com Dev 0%205 8.3.2.2.2 Round Up Calculation 80 days Wed 6/14/17 Tue 10/3/17 Com Dev 0%206 8.3.2.2.3 Sheds 80 days Wed 6/14/17 Tue 10/3/17 Com Dev 0%207 8.3.2.2.4 Landscaping 80 days Wed 6/14/17 Tue 10/3/17 Com Dev 0%208 8.3.2.2.5 Development Landscape Standards 80 days Wed 6/14/17 Tue 10/3/17 Public Works 0%209 8.3.2.3 B 80 days Wed 6/14/17 Tue 10/3/17 Com Dev 0%210 8.3.2.3.1 B1/B2 50% Residential Cleanup 80 days Wed 6/14/17 Tue 10/3/17 Com Dev 0%211 8.3.2.4 C 80 days Wed 6/14/17 Tue 10/3/17 Com Dev 0%212 8.3.2.4.1 CA Zone District - Height Definition80 days Wed 6/14/17 Tue 10/3/17 Com Dev 0%

10/1011/611/6

12/512/512/1912/19

7/25

7/25



Page 10 of 12

ID TaskModeTask Name Duration Start Finish Department(s)% Complete213 8.3.2.4.2 CA - Detached Structures 80 days Wed 6/14/17 Tue 10/3/17 Com Dev 0%214 8.3.2.5 D 80 days Wed 6/14/17 Tue 10/3/17 Com Dev 0%215 8.3.2.5.1 Commercial - 360 Degree Architecture80 days Wed 6/14/17 Tue 10/3/17 Com Dev 0%216 8.3.2.5.2 Commercial - Trash Enclosures 80 days Wed 6/14/17 Tue 10/3/17 Com Dev 0%217 8.3.2.6 Code Enforcement 80 days Wed 6/14/17 Tue 10/3/17 Com Dev 0%218 8.3.2.7 Zoning Use Table 80 days Wed 6/14/17 Tue 10/3/17 Com Dev 0%219 8.3.2.8 Study Session: Review Part 1 0 days Tue 10/10/17 Tue 10/10/17 Council - Com Dev & Public Works0%220 8.3.2.9 Study Session: Review Part 2 0 days Tue 10/24/17 Tue 10/24/17 Council - Com Dev & Public Works0%221 8.3.2.10 Adoption Process 83 days Wed 11/1/17 Fri 2/23/18 Council - Com Dev & Public Works0%222 8.3.2.11 Define Scope (For balance of zoning code - link for to outcome of visioning) 20 days Mon 11/6/17 Fri 12/1/17 Council - Com Dev & Public

0%

10/1010/24



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Task Milestone Summary Deadline Decision Point


Page 12 of 12 *Potential paths are lightened

Tentative Council Calendar This document is a work-product used as a means of communicating and assisting staff and elected officials with schedules and agendas of future meetings. This is only a draft, subject to change, and should not be considered a final document. Not for public distribution. **REZONING (Letter Change) requires a month between 1st and 2nd reading to allow time for newspaper noticing of the public hearing.** July 10-14 - Department Director Budget Meeting

July 11, 2017-6:30 p.m. - Study Session (Legistar Monday, July 3) a) Ordinance review for following Regular Meeting: b) Broadband conversation (Ken Price) c) Review of council priority work plan & council's tentative calendar (Mark Relph)

I. Review of Council Priority 2: District Meetings II. Review of Council Priority 5: Belleview Corridor

July 18, 2017-6:30 p.m. - Regular Meeting (Legistar Monday, July 3; newspaper publishing deadline is June 21) Consent Agenda a) Ordinances on First Reading a) An ordinance on first reading for the Santa Fe Arapahoe General Planned Development

Plan at 6505 Santa Fe Drive (Andrea Mimnaugh/Jocelyn Mills) b) An ordinance on first reading for a rezoning at 6507-6509 S Santa Fe Drive (Andrea

Mimnaugh) c) Aspen Grove: appointment of new board of directors (Wendy Heffner) General Business a) A resolution for Platte 56 Major Subdivision Plat at 5000 S Prince Street (Jocelyn Mills) b) A resolution to approve the Stone Creek Final Plat at 1501 W Mineral Ave (Carol Kuhn) Ordinances on Second Reading and Public Hearing a) An ordinance on second reading for Stone Creek PD Amendment at 1501 W Mineral

Ave. (Carol Kuhn) b) An o rdinance on second reading to approve addendum to sewer service agreement with

Ken Caryl Water and Sanitation District and approve interpretive memorandum c) An ordinance for Industrial Wastewater Treatment code revisions d) An ordinance approving an amendment to the 2017 budget e) An ordinance on second reading for Industrial Wastewater Pretreatment code revisions July 25, 2017 - 4-6 p.m. – Meet, Greet and Eat - Options High School 6557 South Acoma Street

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July 25, 2017-6:30 p.m. - Study Session (Legistar Tuesday, July 18) a) Ordinance review for following Regular Meeting:

i) Draft ordinances for language updates of (Jocelyn Mills): 1) “adequate public facilities”, and

2) “25% smaller” in chapter 9, Title 11 - Admin Plat and Replat, and 3) Update of definition of building height; chapter 1, zoning definitions, Title 10

b) Wastewater Treatment Plant Strategic Plan (John Kuosman - WWTP Director) c) Review of Sanitary Sewer Utility (Keith Reester) d) Discussion of Police department’s FPPA Pension option d) TABOR question for November 7 election and refund methods (Tiffany Hooten) July 28, 2017 - Intent to Coordinate Election with County Clerks - Deadline August 1, 2017 - 6:30 p.m. - Regular Meeting (Legistar Tuesday, July 18; newspaper publishing deadline is July 5) Consent Agenda a) A resolution approving an IGA with Arapahoe, Douglas and Jefferson Counties for the

November 7, 2017 election (Wendy Heffner) b) A resolution regarding a TABOR question for November Election (Wendy

Heffner/Tiffany Hooten) Ordinances on First Reading a) General Business a) A resolution determining a TABOR refund method (Tiffany Hooten) b) A joint resolution with the cities of Sheridan and Englewood supporting CDOT’s

Preliminary Engineering and Linkage (PEL) process for Santa Fe Drive (Hwy 85) (Keith Reester)

Ordinances on Second Reading and Public Hearing August 8, 2017 - 6:30 p.m. - Study Session (Legistar Tuesday August 1) (Mark gone this week) a) Ordinance review for following Regular Meeting:

i . b) Incentives policies (Denise Stephens) c) Lease agreement for Romancing the Bean (Keith Reester) d) A-frame signs for downtown businesses (Community Development) August 10, 2017 - 8:00a.m.-4:00 p.m. - Tour of Littleton/Englewood Wastewater Treatment Plant and Two Regulated Industries - 2900 South Platte River Drive, Englewood, CO August 15, 2017 - 6:30 p.m. - Regular Meeting (Legistar Tuesday, August 1; newspaper publishing deadline is July 19) Consent Agenda a)

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Ordinances on First Reading a) General Business a) Auditor presentation ACM - Tiffany b) Resolution approving the incentive policies (Denise Stephens) Ordinances on Second Reading and Public Hearing a) An o rdinance on second reading for the Santa Fe Arapahoe General Planned

Development Plan at 6505 Santa Fe Drive (Andrea Mimnaugh) b) An ordinance on second reading for rezoning at 6507-6509 Santa Fe Drive (Andrea

Mimnaugh) August 17, 2017 - 7:30 a.m. - 11:30 a.m. - Joint Council Study Session at L/E WWTP August 18, 2017 - 8:00 a.m. - 10:00 a.m. - Council Retreat Follow-up August 22, 2017 - 4-6 p.m. – Meet, Greet and Eat Southbridge Park, 7751 S. Windermere St. August 22, 2017 - 6:30 p.m. - Study Session (Legistar Tuesday August 15) a) Ordinance review for following Regular Meeting: b) Voice of the Community - Examples from Other Cities c) Review Council Priority 4 - Design Guidelines d) Littleton Listens Summary August 29, 2017 - NO Meeting - 5th Tuesday August 29, 2017 - Deadline for IGA’s with Counties for November Election (Wendy Heffner) September 4, 2017 - Labor Day - City Offices Closed September 5, 2017 Regular Meeting (Legistar Tuesday, August 15; newspaper deadline is August 9) Consent Agenda a) Resolution approving a lease agreement for Romancing the Bean (Keith Reester) Ordinances on First Reading a) General Business a) Ordinances on Second Reading and Public Hearing a)

September 8, 2017 - Deadline to certify the ballot to the counties (Wendy Heffner) September 9, 2017 - Proposed District 4 Meeting

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Council Budget Workshops - Monday, Tuesday and Wednesday September 11-13, 2017 September 19 , 2017 Regular Meeting (Legistar Tuesday, September 5; newspaper deadline is August 23) Consent Agenda a) Ordinances on First Reading a) General Business a) Ordinances on Second Reading and Public Hearing a)

September 22, 2017 - Pro/con statement due for blue book - TABOR Question September 26, 2017 - 6:30 p.m. - Study Session (Legistar Tuesday September 19; newspaper deadline is September 6) a) Ordinance review for following Regular Meeting: b) Council Priority 2 - Present Summary of District 4 Meeting c) Voice of the Community: Review RFP d) Joint w/ Planning Commission: Review Draft Mineral Station Master Plan e) Draft of strategic objectives for housing study (Randy Young) September 28, 2017 - Council Breakfast with LPS Board and Executive Team - 7:30 a.m. Littleton Center October 3, 2017 Regular Meeting (Legistar Tuesday, September 19) Consent Agenda a) Ordinances on First Reading a) An ordinance on first reading appropriating the 2018 Budget b) An ordinance on first reading establishing the Mill Levy General Business a) Resolution approving the strategic objections of the housing study (Randy Young) b) Resolution - TABOR Mill Tax Levy Reduction tentative

Ordinances on Second Reading and Public Hearing a)

October 10, 2017 - 6:30 p.m. - Study Session (Legistar Tuesday October 3) a) Ordinance review for following Regular Meeting: b) Review of Subdivision Zoning/Land Use Code Updates c) Development & Engineering Code Priorities - Part 1

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d) Downtown Area Light Rail Master Plan - Scope of Work & Schedule October 17, 2017 Regular Meeting (Legistar Tuesday, October 3) Consent Agenda a) Ordinances on First Reading a) General Business a) Resolution Adopting Mineral Station Master Plan Ordinances on Second Reading and Public Hearing a) An ordinance on second reading appropriating the 2018 Budget b) An ordinance on second reading establishing the Mill Levy c) An ordinance on first reading - TABOR Mill Tax Levy Reduction tentative

October 19, 2017 - Council Breakfast with HPB - 7:30 a.m. Littleton Center October 24, 2017 - 6:30 p.m. - Study Session (Legistar Tuesday October 17) a) Ordinance review for following Regular Meeting: b) Development & Engineering Code Priorities - Part 2 c) Traffic Discussion with Public Works d) Review Draft of ADA Transition Plan November 7, 2017 - Election November 7, 2017 Regular Meeting (Legistar Tuesday, October 17) Consent Agenda a) Ordinances on First Reading a) General Business a) Ordinances on Second Reading and Public Hearing a)

November 9, 2017 - Proposed District 2 Meeting November 14, 2017 - 6:30 p.m. - Study Session (Legistar Tuesday November 7) a) Ordinance review for following Regular Meeting: c) Review Council Priority 6 - Long-Term Capital Funding Strategy November 16, 2017 - Council Breakfast with Planning Commission - 7:30 a.m. Littleton Center November 21, 2017 Regular Meeting (Legistar Tuesday, November 7) (Oath for new council / Judge Feldman)

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Consent Agenda a) Ordinances on First Reading a) General Business a) Council Priority 4 - Belleview Corridor Plan Adoption Ordinances on Second Reading and Public Hearing a)

November 28, 2017 - 6:30 p.m. - Study Session (Legistar Tuesday November 21) a) Ordinance review for following Regular Meeting: b) Council Priority 2 - Present Summary of District 2 Meeting December 5, 2017 Regular Meeting (Legistar Tuesday, November 21) Consent Agenda a) Ordinances on First Reading a) Subdivision Zoning/Land Use Code Update General Business a) Ordinances on Second Reading and Public Hearing a)

December 12, 2017 - 6:30 p.m. - Study Session (Legistar Tuesday December 5) a) Ordinance review for following Regular Meeting: b) Voice of the Community - Review Proposals December 19, 2017 Regular Meeting (Legistar Tuesday, December 5) Consent Agenda a) Ordinances on First Reading a) General Business a) Ordinances on Second Reading and Public Hearing a) Subdivision Zoning/Land Use Code Update

December 26, 2017 - 6:30 p.m. - Study Session (Legistar Tuesday December 19) - Canceled ? a) Ordinance review for following Regular Meeting:

Page6

2018 January 2, 2018 Regular Meeting (Legistar Tuesday, December 19) - Canceled? Consent Agenda a) Resolution specifying the location where notices of public meetings are to be posted and

identifying the newspaper where notices and other information required to be published will be printed

Ordinances on First Reading a) General Business a) Ordinances on Second Reading and Public Hearing a)

January 9, 2018 - 6:30 p.m. - Study Session (Legistar Tuesday January 2) a) Ordinance review for following Regular Meeting: January 16, 2018 Regular Meeting (Legistar Tuesday, January 2) Consent Agenda a) Ordinance s on First Reading a) General Business a) Voice of the Community - Award Contract Ordinances on Second Reading and Public Hearing a) Subdivision Zoning/Land Use Code Update

January 18, 2018 - Proposed District 3 Meeting January 23, 2018 - 6:30 p.m. - Study Session (Legistar Tuesday January 16) a) Ordinance review for following Regular Meeting: b) Council Priority 6 - Long-term Capital Funding Strategy - Review Public Process and

Timeline for Possible Ballot Measure February 6, 2018 Regular Meeting (Legistar Tuesday, January 16) Consent Agenda a) Ordinances on First Reading a)

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General Business a) Ordinances on Second Reading and Public Hearing a)

February 13, 2018 - 6:30 p.m. - Study Session (Legistar Tuesday February 6) a) Ordinance review for following Regular Meeting: b) Council Priority 2 - Present Summary of District 3 Meeting February 20, 2018 Regular Meeting (Legistar Tuesday, February 6) Consent Agenda a) Ordinances on First Reading a) General Business a) Ordinances on Second Reading and Public Hearing a)

February 27, 2018 - 6:30 p.m. - Study Session (Legistar Tuesday February 20) a) Ordinance review for following Regular Meeting: March 6, 2018 Regular Meeting (Legistar Tuesday, February 20) Consent Agenda a) Ordinances on First Reading a) General Business a) Ordinances on Second Reading and Public Hearing a)

March 13, 2018 - 6:30 p.m. - Study Session (Legistar Tuesday March 6) a) Ordinance review for following Regular Meeting: March 14, 2018 - Proposed District 1 Meeting March 20, 2018 Regular Meeting (Legistar Tuesday, March 6) Consent Agenda a) Ordinances on First Reading a)

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General Business a) Ordinances on Second Reading and Public Hearing a)

March 27, 2018 - 6:30 p.m. - Study Session (Legistar Tuesday March 20) a) Ordinance review for following Regular Meeting: April 3, 2018 Regular Meeting (Legistar Tuesday, March 20) Consent Agenda a) Ordinances on First Reading a) General Business a) Ordinances on Second Reading and Public Hearing a)

April 10, 2018 - 6:30 p.m. - Study Session (Legistar Tuesday April 3) a) Ordinance review for following Regular Meeting: b) Council Priority 2 - Present Summary of District 1 Meeting April 17, 2018 Regular Meeting (Legistar Tuesday, April 3) Consent Agenda a) Ordinances on First Reading a) General Business a) Ordinances on Second Reading and Public Hearing a)

April 24, 2018 - 6:30 p.m. - Study Session (Legistar Tuesday April 17) a) Ordinance review for following Regular Meeting: May 1, 2018 Regular Meeting (Legistar Tuesday, April 17) Consent Agenda a) Ordinances on First Reading a) General Business

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2017 Policy QuestionsStatus Update: June 2017

# TITLE QUESTION FUNDING DEPARTMENT SPEFIC OWNER STATUS NOTES1 Total Compensation Does council support a $1,320,000 increase for

employee compensation under the city's long-term total compensationplan approved by council in 2014?

General Fund (allocated to all departments)

CITY-WIDE N/A Complete

2 Place-Making Grants Does council support continuation of the City Council Place-Making Grants?

General Fund – Account 01-100-7461 - $25,000

City Council N/A N/A - Not Supported

3 Parks & Rec Facilities Does Council wish to address several projects to improve playgrounds and other parks and recreation facilities, specifically focusing on the northeast neighborhood?

Open Space Fund – Account 19-411-7835 – $525,000

City Manager Mike Braaten In Progress Master plan for Progress Park as been adopted by Council. An IGA for Bowles Grove has been approved.Currently in planning for Elati and Promise.

4 South Platte Park Does council support funding capital improvements at South Platte Park?


City Manager Mike Braaten In Progress South Suburban is working on this and will complete by the end of the year.

5 Pedestrian Crossings Does council support the installation of pedestrian-activated flashing beacons at Lee Gulch/Mineral Avenue and Little's Creek at Prince?

Conservation Trust Fund – Account 14-400-7860 – $40,000

City Manager Aaron Heumann In Progress There are two phases to this. A contractor has been hired for the first phase, ramps, and expected to complete by the end of July. The second phase is flashers, which have not been ordered, is expected to be completed this fall.

6 Highline Canal Access Does council support the acquisition of property to create permanent access to the Highline Canal?


City Manager Mark Relph Dismissed The City already owns permanent access between prince and the highline canal. Therefore we will not purchase any property and develop the owned property when necessary in the future.

7 Contract AV Engineer Does council support hiring a contract Audio Visual Systems Engineer for working with the Information Services Department?

General Fund – Account 01-160-7430 – $60,000

Information Services

N/A N/A - Not Supported

8 Laserfiche Upgrade Does council support upgrading the city’s electronic document management system?

Capital Projects Fund – Account 34-160-7840 – $80,790

Information Services

Wendy Heffner In Progress The Laserfiche upgrade is in progress and nearly complete as of 6/2/2017.

9 Hire PT Records Clerk Does council support hiring a part-time records clerk?

General Fund – Account 01-172-6199 – $33,380

City Clerk/ City Attorney

Wendy Heffner Not Started

Part-time records clerk will be hired by the end of the year.

10 Phase-in Hiring of 7 Police Officers

Does council support the phase-in hiring of seven police officers, with four hired in 2017 and another three evaluated for 2018?

General Fund – Account 01-203-6199 - $329,150 General Fund – Account 01-201-7446 - $24,000 General Fund – Account 01-201-7450 - $24,000

Police Doug Stephens In Progress From Doug Stephens 6/6/2017:We have 4 recruits graduating (actually hired Dec. 2016) on Thursday. If all 4 make it through field training (estimated completion in October) we will have added 1 of the 4 additional budgeted positions to our staffing. The other 3 make up for attrition.

We are hiring 5 officers to put into the academy July 10th (they will graduate the academy in December). We are authorized to hire +3 for the training pipeline so, if everyone makes it through, we'll have the authorized 4 from the 2017 budget +2 pipeline. Those personnel will not be able to work as solo officers until approx. March of 2018 due to field training.

I plan to ask for the remaining 3 expansion officers in 2018.

11 Hire FT Emergency Manager

Does council support hiring a full-time Emergency Manager ($55,780)?

General Fund – Account 01-230-6010 - $106,780 General Fund – Account 01-230-6020 – ($15,000) General Fund – Account 01-220-6199 – ($36,000)

Fire Chris Armstrong Complete

12 Hire 1.5 FTEs for Fire Communications Center

Does council support hiring 1.5 additional FTE to allow better coverage in the Communications Center (LFRCC)?

SMCC Fund – Account 44-223-6199 - $113,150, funding split by the city and fire partners, city additional amount in 2017 is $35,470

Fire Chris Armstrong Held Pending decision on South Metro IGA.

13 Fire Capitol Projects Does council support funding $2,491,650 of fire capital projects?

Capital Projects Fund – Account 34-220-7850- $726,150 Capital Projects Fund – Account 34-220-7850 – $90,000 Capital Projects Fund – Account 34-220-7850 – $1,400,000 Capital Projects Fund – Account 34-220-595X (revenue) – $1,400,000 Capital Projects Fund – Account 34-220-7910 – $188,240 Capital Projects Fund – Account 34-220-7890 – $37,000 EMT Fund – Account 43-225-7860 – $68,500 SMCC Fund – Account 44-223-7842 – $85,000 SMCC Fund – Account 44-223-5330 (revenue) – $85,000 SMCC Fund – Account 44-223-7860 – $85,000

Fire Chris Armstrong In Progress From Chris Armstrong 6/5/2017:34-220-7841 ($33,000) - New MDT computers - in process with IS 34-220-7841 ($24,500) - New RMS computers - in process with IS 34-220-7850 ($726,150)- New Engine 14 - PO cut and truck ordered 1/17 - delivery expected late in the year - equipment orders in process 34-220-7850 - ($1,400,000) - New Tower 18 - PO cut and truck ordered 1/17 - delivery expected late August - equipment orders in process Highlands Ranch ($726,150) - New Engine 17 - PO cut and truck ordered 1/17 - delivery expected late in the year - equipment orders in process Highlands Ranch ($312,000) - New Medic 18 - PO cut and truck ordered 1/17 - delivery expected late in the year - equipment orders in process 34-220-7850 ($45,000) - New Training Truck - Completed and on the road 34-220-7850 ($45,000) - New Chef's Truck - On the road, waiting for light/siren install 34-220-7860 ($16,400) - New Thermal Imaging Camera - Purchased and on all Medic units - completed 34-220-7890 ($37,000) - SCBA replacements - Purchased and received - in service 34-220-7890 ($14,360) - EMS - Purchase of Lucas - completed and in service 34-220-7910 ($94,680) - Radio Lease Payment - Complete 34-220-7910 (34-220-7910) - Platform Lease - Complete

14 Facilities Administrative Coordinator

Does council support increasing the existing Facilities Administrative Coordinator position from 0.75 FTE to 1.0 FTE?

Capital Projects Fund – Account 34-302-7893 - $200,000 Capital Projects Fund – Account 34-302-7891 - $125,000 Capital Projects Fund – Account 34-303-7890 - $50,000 Capital Projects Fund – Account 34-177-7430 - $50,000

Public Works N/A N/A - Withdrawn

15 Public Works Capital Projects

Does council support these capital projects in the amount of $425,000?

Capital Projects Fund – Account 34-302-7893 - $200,000 Capital Projects Fund – Account 34-302-7891 - $125,000 Capital Projects Fund – Account 34-303-7890 - $50,000 Capital Projects Fund – Account 34-177-7430 - $50,000

Public Works a) Mark Relph($400,000 Street Rehab)b)Aaron Heumann($100,00 Traffic Signals)

a) In Progress

b) In Progress

a) Bid for summer work

b) RRFB list of which crossings to add to has been started.No traffic signals rehabbed yet due to the Church and Prince rehab project change. Will now need to determine which signal is priority.

16 Geneva Village Gas Line Does council support funding the replacement of gas lines at Geneva Village?

General Fund – Account 01-600-8545 (transfer) - $75,000 Geneva Village Fund – Account 45-660-5901 (transfer) - $75,000 Geneva Village Fund – Account 45-660-7580 - $75,000

Public Works Mark Relph Complete

17 Sewer Utility Asset Management Strategy

Does Council support the pursuit of an asset management strategy within the Sewer Utility?

Sewer Fund – Account 41-311-7430 - $305,000

Public Works Mark Relph In Progress Update scheduled for 7/25/2017 Study Session

18 City-wide Design Manuals & Land Use/Zoning Code Updates

Does council support establishing city-wide transportation engineering and design manuals, and a comprehensive review and update to the city’s land use development and zoning codes?

General Fund – Account 01-320-7430 - $40,000 General Fund – Account 01-301-7430 - $100,000

Public Works/ Community Development

a) Jocelyn Millsb) Keith Reester

In Progress Subdivision exemption, Title 11, has begun with the plan to finish the remainder and transportation engineering and design standards (TEDS) by the end of the year.

19 Sante Fe and Belleview Corridor Plans

Does council support updating the a) Santa Fe Corridor Plan and creating an area plan for b) Belleview Avenue between Santa Fe and Lowell?

General Fund – Account 01-320-7430- $150,000

Community Development

Jocelyn Mills a) Not Started

b) In Progress

a) Recommend holding to avoid duplicate work. CDOT has a PEL for the Sante Fe Corridor.

b) Scheduled for review at the 7/11/2017 Study Session.

20 Transfer of Excess Revenues from General Fund to Capital Projects Fund

Does council support transferring excess revenues from the General Fund to the Capital Projects Fund to maintain the General Fund ending fund balance at 17% of anticipated operating expenditures?

General Fund – Account 01-600-8534 - $925,000

City-Wide Tiffany Hooten Complete

21 Non-Profit Funding Does council support continuation of funding to non-profits and, if so, at what level?- $88,000 supported

General Fund – Account 01-130-7461 Proj 1150 - $85,000 General Fund – Account 01-100-7461 Proj 1316 - $6,500

City-Wide Kelli Nardi (Mike Braaten)

Complete Applications for 2018 funding are due 6/30/2017.

Council Priorities Work Plan

7/11/2017

Littleton City Manager’s Office

Introduction

This presentation will include review of and staff recommendations on each of the seven Council Priorities set at the 4/28/2017 retreat. Note: The documents provided are drafts and changeable in nature. They are intended for internal use and provided to aid in understanding of the processes and potential conflicts for each priority.

2017 Policy Questions # TITLE DEPARTMENT STATUS

1 Total Compensation City-Wide Complete

3 Parks & Rec Facilities City Manager In Progress

4 South Platte Park City Manager In Progress

5 Pedestrian Crossings City Manager In Progress

6 Highline Canal Access City Manager Dismissed

8 Laserfiche Upgrade Information Services In Progress

9 Hire PT Records Clerk City Clerk/ City Attorney Not Started

10 Phase-in Hiring of 7 Police Officers Police In Progress

11 Hire FT Emergency Manager Fire Complete

12 Hire 1.5 FTEs for Fire Communications Center Fire Held

13 Fire Capitol Projects Fire In Progress

15 Public Works Capital Projects Public Works In Progress

16 Geneva Village Gas Line Public Works Complete

17 Sewer Utility Asset Management Strategy Public Works In Progress

18 City-wide Design Manuals & Land Use/Zoning Code Updates

Public Works/ Community Development

In Progress

19 Sante Fe and Belleview Corridor Plans Community Development In Progress

20 Transfer of Excess Revenues from General Fund to Capital Projects Fund

City-Wide Complete

21 Non-Profit Funding City-Wide Complete

Priority 1: TABOR Estimated $1.9 million over 2016 TABOR cap

- May be refunded

- May ask to spend on capital projects (ballot question)

DECISION POINTS: Options to be presented at 7/25 Study Session. Resolutions for a ballot question and refund method on 8/1.

CONSIDERATIONS: Staff time and cost depending on refund method.

Priority 2: District Meetings Propose district meetings held bi-monthly from September to May at the Littleton Center in the evenings and with refreshments. DECISION POINTS: To be presented at 7/11 Study Session.

CONSIDERATIONS: Littleton Listens, Coffee with Council, Open Littleton, and Meet, Greet, and Eat are all outreach initiatives already using staff time and City resources.

Priority 3: Fire Service Options

Council action to keep LFR Dispatch with the City of Littleton 6/27/2017.

Continue to evaluate options with the fire partners and potentially with South Metro Fire Rescue.

Priority 4: Design Guidelines Address design guidelines for future development and redevelopment to ensure the community’s character is maintained and enhanced over time. DECISION POINTS: Scheduled for the 8/22/2017 Study Session.

CONSIDERATIONS: Staff time and cost depending on projects.

Priority 5: Belleview Corridor Study

Establish a corridor plan for Belleview Avenue, between Lowell and Santa Fe.

DECISION POINTS: The Planning Commission discussed a scope for the plan on 5/22/2017 and this priority will be brought to the 7/11/2017 Study Session.

CONSIDERATIONS: Staff time and cost depending on

projects.

Priority 6: Infrastructure

Develop a long term financial strategy to support the needs of public infrastructure.

DECISION POINTS: A draft 5-year Capital Projects Plan and list of

revenue options will be presented 9/11/2017 .

CONSIDERATIONS: The TABOR decisions may influence some

options for a long-term financial strategy.

Priority 7: Voice of the Community The Voice of the Community will be a phased approach to define the values of the community and create policy direction for updating the City’s comprehensive plan and codes.

DECISION POINTS: To be discussed during 2018 budget work sessions. Examples will be presented at 8/22/2017 Study Session.

CONSIDERATIONS: Requires a long-term dedicated

commitment to the process.

Other Significant Projects

• Zoning/Subdivision/Land Use Code Updates & Creation of Transportation Engineering Design Standards (TEDS) (CD & PW)

• Mineral Station Master Plan (CD)

• Downtown Area Light Rail Master Plan (CD)

• Traffic (PW)

• ADA Transition Plan (PW)

Tuesday, July 11, 2017 6:30 PM Community Room

Documents

Transcript of Tuesday, July 11, 2017 6:30 PM Community Room