Indent No.: AHAD 2016Date:

REQUEST FOR PROPOSAL (RFP)

FOR

PROVIDING (UNSKILLED) ASSISTANCE TO SCIENTISTS / ENGINEERS / TECHNICIANS/ OFFICE STAFF IN

VARIOUS BUILDINGS IN SAC CAMPUS, AHMEDABAD.

SPACE APPLICATIONS CENTREINDIAN SPACE RESEARCH ORGANISATION

AHMEDABAD - 380 015.

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REQUEST FOR PROPOSAL (RFP) FOR PROVIDING (UNSKILLED) ASSISTANCE TO SCIENTISTS / ENGINEERS /

TECHNICIANS / OFFICE STAFF IN VARIOUS BUILDINGS IN SAC CAMPUS, AHMEDABAD.

1.0 INTRODUCTION

The purpose of this RFP is to conclude a service contract for unskilled assistance to Scientists / Engineers / Technicians / Other Officials for the day-to-day official work such as helping in handling of heavy materials in workshops and laboratories, loading, unloading, packing and transportation of store material and assisting concerned staff and other allied work in various buildings of SAC Campus (Satellite and Bopal), wherein the service provider will provide unskilled assistants to various divisions.

The total No. of unskilled service units to be engaged maybe between 30 to 220 per day. The actual number to be deployed by the service provider shall be advised by the Contract-In-Charge nominated by the Purchaser (SAC). However, it may be noted that there is no guarantee for minimum number of unskilled service unit to be engaged during any month of contract span and also for some of total unskilled service units during the total contract period.

Under this service contract, continuous interactions with Scientists / Engineers / Technical persons / other officials is required most of the time and the services will be mostly required within SAC Campus, Ahmedabad.

2.0 SCOPE OF WORK:

The scope of this contract is restricted only to providing unskilled service units (USU).The services should be carried out by suitable qualified USUs deployed by the service provider in consultation with Scientists / Engineers / Technical persons/ Other Officials in various areas / divisions.

2.1 Nature of work:

Movement of heavy raw material, gas cylinders, fabrication jobs, tools, accessories etc. between various locations within campus. (Viz. Central Stores, Preparatory Section, Workshops located at different locations, maintenance section, inspection section or any other locations as and when required.

Helping mechanics in mounting heavy raw materials and heavy accessories on the machines.

Cleaning of mechanical jobs as per instructions and guidance.

Helping maintenance mechanics during the maintenance of machines including handling of heavy parts of the machines. There are approximately 130 machines/

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equipments. Helping mechanics during fitting and assembly of the heavy jobs.

Handling of the raw materials, jobs, tools, accessories etc., within the given location like preparatory section, workshops located at different buildings. Maintenance section for various operations, other facilities, Laboratories in various areas / groups / divisions.

Carrying the jobs to inspection section.

Cleaning the machines/equipments and working-tables in workshops and Preparatory Section for the removal of the chip and scrap generated during the course of operations.

Daily cleaning of the machines, working – table etc. to maintain all the machines ready for the next days work. This includes collecting chips; scrap etc. from the machine’s working tables etc. and storing the same at identified locations for disposal.

Any other work as instructed by the concerned staff members.

Loading, unloading, packing & transportation of materials.

Carrying out loading, unloading, stocking and shifting of equipments, machineries and materials of various types.

Assisting concerned officials for any other work in various building of SAC campus.

Delivery of dak and files from one office to another office in various building in SAC Campus.

Other miscellaneous works as and when required as per the instruction of concerned officials.

2.2 QUALIFICATIONS & EXPERIENCE OF USUS:

2.2.1 USUs should have following essential and desirable qualifications:

Essential Qualification for USU:- The worker should be minimum 7th std. pass.

Desirable Skill for USU:- USUs should be able to read & write in Gujarati / Hindi / English. One year similar working experience.

2.2.2 Selection procedure will be followed in order to ensure the quality of service units. After initial screening and short listing SAC reserves the right to check the practical working ability of the service personnel and ask Service Provider for replacement in

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case of unsatisfactory performance. Decision of SAC will be final and binding in this respect and cannot be challenged.

3.0 TOTAL USU WORKLOAD:

3.1 One Unskilled service personnel is defined as one “Unskilled service unit”.

3.2 One Unit means 8 (Eight) Working Hours per day by one person, which can be continuous or in parts / shift. If a person is asked to work after office hours, extra payment will be admissible on prorata basis.

3.3 Total Number of USU shall be 30 to 220 per day. This number is only provisional and actual deployment may vary depending on actual requirements.

3.4 In case of short fall of service unit in providing assistance on a particular day, payment will be made on the basis of working hours converted to unit.

4.0 SELECTION CRITERIA FOR USU PROVIDERS

Under this Contract, the Service Provider will be providing assistance to Scientists / Engineers / Technical persons/ Other Officials in various areas / divisions.

4.1 Firm of the Service provider should be in existence for a minimum of 3 years on the date of issue of this tender, with necessary relevant experience in providing such services (Attach relevant Contract copies, documents etc. with the bid). The service provider must have experience of providing services (similar) involving engagement of manpower, the quantum of which is not less than 30 units per day (average) for a period of one year, during last 3 years. Documentary evidence in this connection only can qualify an agency to participate in bidding.

4.2 Vendor shall provide the list of all contracts entered into with the government agencies and reputed private organizations during the last three years for similar nature of work in the following format:

Sl.

No.

Ref/Contract

No. & date

Organization No. of

Service

Units

Date of

commence

ment

Duration of

contract

Date of completion/

Termination as

applicable

Vendor shall submit certificate from the organization for successful completion of all the contractual obligations on the part of the Service Provider, in case of completed contracts.

In case of existing contracts, certificate from the organization for satisfactory performance of the contract till date on the part of the Service Provider shall be submitted by the vendor.

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In case of terminated contracts vendors shall provide details/reasons for the same.

4.3 Service provider’s office should be located in or around 50 km radius of Ahmedabad. Service provider shall provide all local contact information like address, landline phone, mobile numbers, email address, Fax number, Names of contact persons (at least two) etc.

In case there is no such office in or around 50 km radius of Ahmedabad, Service Provider shall submit an undertaking along with their offer to the effect that and they will establish such an office within three months of release of Service Contract. Failing which, Service Contract will be cancelled and security deposit shall be forfeited.

4.4 Service provider shall submit I.T. returns, Audited financial statement for last three years, PAN card photocopy etc. along with tender document.

4.5 Following Documents/Details should be enclosed along with the tender document.

1. Copy of Registration certificate of the firm, issued by appropriate Government authority.2. PAN No. and service Tax No.3. Copy of valid license for undertaking the said contract.4. The latest valid Solvency Certificate from a Scheduled Bank for Rs. 10 lakhs.5. If Party does not produce these details their offer liable to be rejected.

4.6 a) Service provider has to provide the list of regular USU employees of their establishment.

b) Service Provider’s Company/firm should not have been banned or black-listed by any Government Department / Central Government Unit / Public Sector Unit / Financial Institutions / Court.

c) Non-disclosure or any mis-statement on part of bidder when making bid or during contract period (if contract is awarded) will result into rejection of bid / forfeiture of security deposit, as the case may be.

4.7 If required, SAC Officials may visit the Service Provider’s premises for verification of information related to work orders/space/manpower etc. and other infrastructure facilities claimed. A bid by Service Provider, who is not able to substantiate/satisfy the technical requirements laid down in this RFP, will be rejected.

5.0 SAC reserves the right to accept or reject any offer fully or partly without assigning any reasons and if the rates quoted are not rationale and viable. After taking in to consideration cost towards, Uniforms, Entry cards, police verification etc., net administrative charges shall be quoted. If quotes received without taking in to consideration of above elements, such quotations shall be summarily rejected. SAC also reserves the right to enter into parallel contracts with one or more service providers, if required.

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6.0 Price Preference will be given to MSME Vendors registered under NSIC as per Price Preference Policy. Such vendors will be exempted from EMD/SD. However, quotation should be accompanied with valid license/registration certificate.

7.0 CONTRACT MANAGEMENT

(A) RESPONSIBILITY OF SAC-IN-CHARGE:-

SAC-Contract-In-Charge will be the overall coordinator and supervisor. As the work of assistance is to be carried out at different locations mostly

within SAC (Satellite & Bopal), the deployed USU will work as per the instructions from respective facility / building in charge on day-to-day basis.

(B) RESPONSIBILITIES OF THE SERVICE PROVIDER:-

7.1 Service Provider will submit the list of short listed candidates (USU) to be deployed along with their bio-data and other personal details like Photographs, Identity Proof, residential address, contact phone / mobile Nos., etc. These USUs shall be Indian nationals only.

7.2 The Service Provider will deploy the USUs to carry out the work from the SAC approved list only.

7.3 The Service Provider has to arrange for two pairs of uniforms for all USUs deployed under this contract.

7.4 Service Provider will ensure that all the USUs deployed in SAC, are bona-fide employees of the Service Provider. The Service Provider cannot subcontract this work to any other entity or agency.

7.5 Service Provider is required to obtain the Police Verification of the deployed USUs at its own expenses and submit the same to SAC authorities.

7.6 Service Provider will deploy the USUs to carry out the work within 15 days of the award of contract or as indicated in the contract, whichever is later, after fulfilling other terms and conditions like police verification etc.

7.7 Service Provider will maintain a register for the work carried out by the Service Provider's personnel in terms of USU units for each completed month.

7.8 Service Provider must employ USU in sufficient numbers to take care of the additional or extra workload that may arise from time to time, during the contract duration within the limits defined under section 3.0 of this RFP. Service Provider should be able to provide any additional USU support within short notice but not exceeding one week. SAC also reserves the right to decrease or increase the numbers of USU at any time.

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7.9 Service Provider will ensure that the USUs deployed by him at SAC are available for the respective work for the total duration of the contract and frequent changes of the personnel to be avoided.

7.10 There should not be any break in USU Services provided due to absence of any personnel for a prolonged period. The Service Provider has to ensure suitable replacement at the earliest and within 7 days for the same.

7.11 Service Provider shall be responsible for the good conduct of the personnel employed by him. The Service Provider will be responsible for and liable to pay compensation for any damage or loss to the property of SAC as a result of negligence / carelessness of any of its deployed USUs. This amount shall be recovered from the payment due to the Service Provider.

7.12 In case the Service Provider fails to carry out the work satisfactorily, the contract is liable to be terminated forthwith, without notice, and alternative arrangement made to get the work executed. Any loss incurred to the department in this regard is also liable to be recovered from the Service Provider and they will not be considered for future contracts in SAC.

7.13 SAC will not be responsible for any contingency arising out of the deployment of the Service Provider’s personnel in SAC premises. The Service Provider will be responsible for the safety of the deployed USUs. SAC shall not be responsible for any accident / injury / loss of life of Service Provider’s USUs due to natural calamities, accidents etc. The Service Provider shall submit an Indemnity Bond, indemnifying SAC / ISRO from any claims that may be filed by the staff deployed by the Service Provider, against accidents/loss/injury that may arise during their stay at SAC premises. Service Provider shall abide by the safety guide lines issued by SAC/ISRO from time to time.

7.14 Service provider shall make its own arrangements for conveyance, food, etc. for USUs.

7.15 Service Provider is required to replace the USUs found unfit or unsuitable for the work assigned, during the tenure of the contract immediately but not later than 7 days.

7.16 As the site of the work is in the restricted area, the Service Provider is required to obtain Entry Card for each USU deployed, to be issued by the Administrative Officer, SAC. Police Verification certificates are to be obtained for all the staff to be deployed by him under this contract. Any other formalities as applicable / enforced from time to time shall be complied with at no extra cost. No claim what so ever on this account shall be allowed. Incidental expenses incurred towards Entry Card shall be borne by the Service Provider.At present the cost of the card is Rs. 70/-. For any loss or damage of the card Rs.200/- will be charged as penalty, and the Service Provider shall lodge an FIR with the police and copy of the same shall be provided to Admin Officer with request for issuing new Entry card.

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7.17 Service Provider and its employees shall abide by the security guidelines and rules followed in SAC from time to time. Whenever the Service Provider or its employees have to enter SAC, they should carry entry cards issued by SAC and should produce the same as and when demanded. Their movement shall be restricted to only those places / Offices / laboratories where they are authorized to enter and work.

7.18 Service Provider will be required to adhere by the law of the land, in writing, with respect to protection of employees’ rights and benefits while servicing this Contract.

7.19 Service Provider will be required to adhere to all applicable statutory rules and laws of the land, laid down by Government of India and Government of Gujarat in respect of such services regarding the minimum wages, benefits and rights for these USUs like PF / ESIC / Medical Insurance, monthly wage statement, leave statement, bonus, etc. The payment to the workers must be witnessed by authorized SAC personnel and must certify the same in the wage register. The service provider must pay minimum wages as applicable based on circular issued by the labour commission from time to time. The increase or decrease in the minimum wage as compared to the one prevailing on the date of opening of the price bid, will be reimbursed / deducted after processing the claim by service provider.

8.0 GENERAL TERMS AND CONDITIONS:

8.1 As regards the security of handling of material / equipment and sensitive documents at the site, the arrangement will be worked out by SAC Contract-In-Charge. The USUs of Service Provider will strictly follow the procedures so worked out.

8.2 SAC reserves right to disqualify any of the Service Provider's USUs deployed for various reasons like incompetence, indiscipline, irregularity, insincerity, disobedience, doubtful credentials/ integrity etc.

8.3 Labour Licence: Successful Service Provider shall obtain labour license immediately on award of the contract. A copy of the labour license shall be submitted to the Contract-In-Charge for records without which payment shall not be released.

8.4 Registers to be maintained by the Service Provider:

(1) Register of works in Form XIII. To issue an employment card to each worker in Form XIV. To issue service certificate to every workman on its termination in Form XV.

(2) Muster Roll Wages Register, Deduction Register and Overtime Register.

Every Service Provider shall:-

Maintain Muster Roll and a Register of Wages in Form XVI and Form XVII respectively when combined. Maintain Register of wage-cum-Muster Roll in Form XVII where the

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wage period is a fortnight or less. Maintain a Register of Deductions for damage or loss, Register of Fines and Register of Advances in Form XX, Form XXI and Form XXII respectively. Maintain Register of Overtime in Form XXIII. Issue wage slips in Form XIX to the workmen at least a day prior to the disbursement of wages. Obtain the signature or thumb impression of the worker concerned against the entry relating to him on the Register of Wages or Muster Roll-cum-Wages Register. Maintain, when governed by payment of Wages Act, register and records under these rules. • * Muster Roll * Register of Wages * Register of Deduction * Register of Overtime• * Register of Fines * Register of Advances. Wage slip.

Display an abstract of the Act and Rules in English and Hindi and in the languages spoken by the majority of workers in such form as may be approved by appropriate authority. Display notices showing rates of wages, hours of work, wage period, dates of payment, names and addresses of the inspectors and to send to the inspectors and any change forthwith.

9.0 NON-DISCLOSURE AGREEMENT (NDA): Service Provider shall maintain absolute secrecy and security of the lab and building details of SAC. The technical information / papers / drawings etc. should not be used / copied / reproduced / published in any form or disclosed to third party, by the Service Provider or its USUs. Thus, the Service Provider is required to sign a Non-Disclosure Agreement (NDA) with SAC. Service Provider will also be responsible for any violation or infringement of NDA by its USUs.

9.1 Under no circumstances shall the USUs deployed by Service Provider claim any right of employment, regular or otherwise, at SAC or ISRO / DOS and related establishments, during and after the end of the contract period. The scope of this Contract is restricted only to outsourcing of USU services. All the USUs deployed by the Service Provider by virtue of this Contract shall remain the employees of the Service Provider only and they shall not acquire any claim whatsoever for employment in SAC or right for regularization as employees of SAC/Department of Space or for continued engagement under SAC/Department of Space. The service provider or the USUs deployed shall not have any right to claim for employment based on the work done through this work order/ work contract.

9.2 In case of any USU deployed by service provider claim regular appointment in SAC by whatever means, basis and law, it is solely service provider’s responsibility to tackle such issue by its own way. Any financial liability is to be also solely borne by service provider.

9.3 All other standard commercial terms and conditions of SAC / ISRO, Government of India for a tender of similar nature shall also be applicable.

10.0ARBITRATION IN CASE OF DIFFERENCES OF OPINION

Any difference of opinions or disputes that arise during the execution of contract will be mutually discussed and settled between SAC Contract-In-Charge and Service Provider. Any dispute that remains unresolved thereafter will be referred to a

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one-man Arbitrator, appointed by Director, SAC, Ahmedabad in accordance with Arbitration & Conciliation Act, 1996 as amended, whose decision shall be final and binding on both the parties.

11.0DURATION OF CONTRACT

11.1 Period of the Contract will be for two (02) years. The Contract may be extended on mutual consent, depending on the need and exigencies subject to the agreed quality of USU Services and other applicable terms and conditions for a period of one more year. However, Purchaser’s decision in this matter shall be final and binding.

11.2 The performance of USU Services will be reviewed for initial three months. Depending upon the performance assessment, USU contract will be continued for the remaining period. In any case, SAC reserves the right to decide the contract period at the time of award of contract.

12.0MONITORING AND TERMINATION OF CONTRACT

12.1 SAC Contract-In-charge and SAC management shall carry out periodic reviews of the progress of the work at various stages during the contract duration. The Service Provider is required to provide all necessary information on this matter, as and when solicited by SAC.

12.2 SAC reserves the right to terminate the Contract or reduce /increase the scope of services and number of deployed USUs any time within the Contract duration at short notice. If the Service Provider fails to provide satisfactory quality USU Services or fails to comply with any of the clauses mentioned above and laid down in the contract, SAC reserves the right to terminate contract at any time without assigning any reason.

12.3 The vendor can withdraw from the contract on their own volition by giving a minimum three months’ notice in writing to SAC. However, in such a situation also, the security deposit (As mentioned at clause 15.1 in this document) shall be forfeited and situation like this will also be considered as non-completion of contractual obligations on the part of the Service Provider.

12.4 SAC reserves the right to enter in to parallel contract, with one or more Service Providers, for similar nature of work, at any time during the period of this contract.

13.0PAYMENT TERMS AND CONDITIONS

13.1 Work / Services entrusted to each USU for the day shall be completed by them satisfactorily. The Service Provider will submit consolidated bill for the satisfactory services only, duly certified by the concerned user, on a Monthly basis in terms of total gross USUs along with the attendance certificates. USUs deployed at various places in SAC may have to work beyond normal working hours to complete the time bound activities. The additional working hours beyond 8 hours a day will be

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converted to proportionate service units and will be accounted for payment. Similarly duration of absence from work by service personnel during working hours will not be payable.

13.2 Daily wage is admissible for National Holidays falling on a working day.

13.3 Payment shall be made on monthly basis after completion of service on receipt of Invoice/Bill which is duly certified by the identified Officer in SAC and submitted to Accounts Officer, SAC together with the following documentary proof. The Invoice/Bill shall indicate separately:

a. Wages payable to USUs deployed.b. Employers Contribution towards EPF and ESI. c. Service Charge to the Service Provider and d. Service Tax as applicable.

The supporting documents which should be submitted by Service Provider along with Bill/Invoice are:

i. Proof of payment of wages made to the USUs for the preceding month for which receipt is submitted.

ii. Proof of remittance of both Employee’s and Employers Contribution towards EPF and ESI(individual by Name of USUs engaged for the contract as well as consolidated receipt which should tally exclusively for the proposed contract)made for the preceding month including the statements containing the names of the USUs deployed, Account Numbers & Contribution paid.

iii. Proof of Service Tax paid for the preceding month towards bill amount received from SAC.

At the discretion of this office, SAC shall hold up a requisite portion/whole of the bill amount till such proof is furnished.

13.4 The Service Provider shall be under complete obligation to provide any other related document called for by SAC from time to time.

13.5 SAC shall make payment to the Service Provider with regard to wages for the previous month during the succeeding month against production of bill/invoice together with the above mentioned documentary proof.

13.6 The Service Provider shall strictly adhere to all laws relating to the employment of labour. The Service Provider shall make the payment to the USUs deployed by 7 th of the succeeding month by any one of the following modes:

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i. If the payment is to be made by Cash to the USU deployed, it should be in the presence of one identified representative each from Administration and Accounts Division of SAC.

ii. If the payment is made through ECS, the Service Provider shall complete the payment through ECS by 7th of the succeeding month and submit necessary proof from its banker to identified Focal Point in SAC towards the payment made for preceding month along with the Bill/Invoice and other documentary proof.

iii If the payment is made by Cheque, the Service Provider shall make the payment to the USUs deployed, in the presence of the identified Officer, before 5 th of the succeeding month.

Whichever mode of payment is opted, the Service Provider should issue a signed wage slip/statement on their letterhead to the USUs containing details such as number of days present, wages payable, recoveries made etc.,

13.7 The Service Provider shall first remit the Employer’s contribution towards EPF and ESI every month to the respective authorities and then claim reimbursement of the said Employer’s contribution on production of documentary evidence (i.e. individual EPF & ESI admittance) to the effect that both the Employee’s as well as Employer’s contribution towards EPF and ESI are remitted to the said authorities every month failing which the contract may be terminated without further notice.

13.8 In case, the Service Provider fails to make payment to the USUs deployed by 7 th of the succeeding month as mentioned above and not remitted the amount related to ESI and EPF to the concerned authorities, action will be taken against the Service Provider as deemed fit. SAC/ISRO reserves the right to make alternate arrangements for such payments and recover the amount so paid from the Service Provider either by deduction of any amount payable to the Service Provider under any work order/service Contract placed on the Service Provider by SAC/ISRO or as debt payable by the Service Provider, and no notice shall be issued for such payment by SAC.

13.9 The Service Provider shall issue EPF and ESI cards if applicable to all USUs. SAC shall verify the EPF and ESI cards issued and also whether regular payments are being made to these authorities in respect of the USUs deployed by the Service Provider under this Contract.

13.10 The Service Provider shall obtain a valid Licence under the Contract Labour [Regulation and Abolition] Act, 1970 with revisions if any and Central Rules, 1971 with revisions and produce the same within 01 month after receipt of the Contract. The Form-V will be issued by the Principal Employer of SAC [Head P & GA, SAC].

13.11 Payment with respect to the contract, against the consolidated bills submitted, will be made for each month, based on the extent of USU work satisfactorily carried out and based on the attendance report issued by the respective users for having satisfactorily carried out the assigned USU works. Individual attendance report for

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each USU will be collected by the Service provider and a single consolidated bill should be submitted to SAC Accounts, duly certified by the SAC Contract in-charge. Bill shall be forwarded to Contract in-charge by the Service Provider with certification that Bills are submitted as per the attendance and are in order.

13.12 The Service provider is required to submit the documentary proof of wage payment/remittance such as acquaintance rolls, Bank remittance statements & declaration form obtained from service units having received the payment regularly, etc. as and when required for verification.

13.13 The Service Provider will be responsible for and liable to pay compensation for any damage or loss to the property of SAC as a result of negligence / carelessness of any of its employees. This amount may be deducted from the payments made at the end of that month. Decision of SAC shall be final and binding in this respect.

13.14 Applicable Income Tax on the payment made to the service providers will be deducted or recovered at source on monthly basis as per Income Tax Act. TDS certificate shall be issued.

14.0 PENALTY CLAUSE: If the Service Provider is not able to maintain continuity in each and every individual USU Services in any month due to absentees, attrition (persons leaving) etc. then penalty charge per absentee, equivalent to 15 % of One (01) USU rate for the period of absence will be deducted from Service Provider’s total payments for that month. This is in addition to the amount not payable to the person who is absent.

15.0 EARNEST MONEY DEPOSIT (EMD):An amount of Rs. 5,00,000/- shall be remitted through Account Payee DD / Fixed Deposit Receipt (FDR) in favour of Accounts Officer, SAC towards EMD along with quotation. Please note that without EMD, quotation will not be considered. EMD of successful bidder shall be adjusted with Security Deposit. EMD of unsuccessful bidders will be returned after finalization of contract without any interest.

15.1 SECURITY DEPOSIT: The Service Provider shall deposit an interest free amount equivalent to 10% (TEN PERCENT) of the annual contract value towards security deposit for the due performance of the work order/Contracts. The security deposit can be submitted either in the form of Account Payee DD / Fixed Deposit Receipt (FDR) / Bank guarantee issued by any scheduled bank in favour of Accounts Officer, SAC. The security Deposit shall be returned to the Service Provider(s) only upon successful completion of all the contractual obligations or shall be adjusted/forfeited against non-fulfillment of any of the contractual obligations. The Security Deposit shall be submitted within 21 days from the date of award of Order.

16.0 SUBMISSION OF TECHNICAL AND COMMERCIAL DOCUMENTS

16.1 All bidders should submit their offers in TWO PARTS.

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PART I: This should contain all details of compliance against the terms and conditions specified in this RFP, including the compliance table duly filled in and signed by the bidder. All documentary evidence in support of claims on compliance with various requirements of this tender should be enclosed with this part. These should put in a sealed cover superscribed with TENDER NO, THE WORDS ‘PART-I: TECHNO-COMMERCIAL’. No price details are to be mentioned in this part. Each page of the bid document, including Annexure shall be duly signed and stamped by Service provider or authorized representative including all pages of RFP (as acceptance of SAC terms and Conditions). EMD and tender fee also should be attached with PART I.

PART II: This part shall contain the prices duly filled and signed by the bidder. The price bid shall be prepared strictly in the format as per Annexure – II. This should be put in a separate sealed cover superscribed with TENDER NO, THE WORDS ‘PART-II: PRICES’.

Both the covers containing PART I & II shall be put in another cover. This cover also shall be superscribed with the TENDER NO. and DUE DATE of the tender and sent to the following address:

Sr. Head, Purchase & Stores, Space Applications Centre, Ambawadi Vistar P.O., Ahmedabad-380015.

16.2 The offer should be valid for a minimum period of 120 days from the due date of opening of the tender.

16.3 Corrections, if any, must be attested by authorized representative of the bidder. All amounts shall be indicated both in words as well as in figures. Where there is a difference between amounts quoted in words and figures, amount quoted in words shall only be considered.

16.4 Service Provider is required to give the name of Contact persons from its side for all relevant communications/interactions regarding this contract. The authority of person signing tender should be produced, if required.

16.5 Service Provider should provide along with the offer, the name of its bankers.

16.6 Late or delayed bids shall not be considered. Therefore, please ensure that the tender is posted well in time to reach us before the due date and time.

16.7 No conditional discounts and terms will be allowed.

16.8 Tender fee as prescribed shall be sent along with the tenders by Demand Draft in favour of Accounts Officer, SAC, Ahmedabad.

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PART I: TECHNO-COMMERCIAL

CHECK LIST FOR TENDER

Sr.No Particulars Yes/No

If Yes Page No. of Tender Documents Remarks

1.Audited Annual Financial Statements for last three financial years are attached?

2.Copies of Orders of Similar nature executed during the last three years are enclosed?

3. Details of at least one similar service contract is provided?

4.

Certificate for successful completion/ satisfactory performance of the contractual obligations or the reasons for termination as the case may be.

5.Does Firm have valid registration under company act/shop act or any other relevant statute?

6.Has the bidder produced Bank solvency certificate of a value not less than Rs. 10 Lakhs?

7.Does the firm have valid registration under ESIC Act ?

8. Does the firm have valid registration under EPF Act ?

9. Does the firm have valid registration under Service Tax Act?

10.Earnest Money Deposit of Rs.5,00,000/- is submitted with tender?

11.

Does the firm/Service Provider have Registered office within 50 Kms. of Ahmedabad? If not, undertaking attached.

12 Has the firm been banned/ black listed / Put on Holiday list by any Government Dept/ Central Govt

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Unit/Public Sector Unit / Financial Institutions/ Court etc.

13The rates quoted for workers complies with the minimum wages Act ?

14 Does the firm agree for standard terms and conditions of contract

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PART II: PRICE-BID

S/N Description Rate per USU(Rs.)

1.

(A) Wages per USU per day (in accordance with minimum wages as notified by Central Government).

(B) Employers Contribution towards EPF (shall be reimbursed by SAC)

(C)Employers Contribution towards ESI (shall be reimbursed by SAC)

2. Administrative Charges/Profit ( per USU/ per day)

3. Taxes applicable (Service Tax etc.) The details to be specified by Service Provider (including rate in %)

4. Total Cost per USU per day

Instructions to the tendering service Service Provider for Price-bid:

1. The minimum wages for providing required number of USUs per person per day is fixed and the same should not be lower than the wages prescribed under Minimum Wages Act. The Service Provider is requested to quote the Administrative Charges separately in Rupees after taking into consideration all overheads/Uniforms /Entry Cards/Police verification/TDS/misc. charges if any. Prevailing minimum wages per day w.e.f. 01.04.2016 are Rs. 368/- (Unskilled).

2. SAC shall reimburse monthly payment towards Employer’s contribution of EPF @ 13.36%, ESI @ 4.75% on the wages.

3. Employee’s contribution towards EPF @12% and ESI @1.75% on the wages have to be borne by the USU deployed by the Service Provider and SAC will not pay any contribution in this regard.

4. The Tenderer should quote the rate as per prescribed format in Annexure VIII only. Please specify the percentage of Service Tax applicable.

5. SAC shall pay Service Tax Extra as applicable. The Service Provider is responsible for remitting ESI, EPF in respect of both Employee’s and Employer’s contribution to the concerned Government authorities on monthly basis and submit the documents as and when called for verification.

6. One Unskilled Service Unit (USU) is defined as service performed by One person for one day of 8 hrs (can be continuous or in spells).

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