TSCM50 Exercise 2

TSCM50 Lesson: Goods Receipts Entry Basics

Exercise 2: Goods Receipt Processing -Basics

Exercise ObjectivesAfter completing this exercise, you will be able to:

Enter goods receipts against existing purchase orders

Check the update of the purchase order as a result of the goods receipt

Business ExampleAs an employee in the warehouse, you are responsible for entering goods receiptsin the SAP system. You enter the goods receipt with reference to your purchaseorder so that you can check whether the delivery matches up with the purchaseorder. When you enter the goods receipt, the system updates the purchase orderhistory, thus allowing the buyer to get information on the status of the deliverydirectly from the purchase order.

Task: Enter Goods Receipt and Display MaterialDocumentThe ordered standard taillights T-M500A## are delivered in good condition byMotolux GmbH Gr.##. Enter the goods receipt for this delivery.

1. Post goods receipt

When entering the goods receipt, reference the PO. Post the goods receipt tounrestricted-use stock at storage location 0001 (material stores) in plant 1000.

Take the delivered quantity and the delivery note number from the deliverynote.

Hint: When searching for your purchase order, note that the POnumber is not displayed in the overview for the goods receipttransaction prior to selection. Use the search function to find yourpurchase order.

Search for your PO number for vendor T-K500A## and materialT-M500A##, for example.

Continued on next page

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Unit 1: The Procurement Process: Basics TSCM50

Figure 23: Delivery Note LS-A1

Post the goods receipt.

Material document number: ____________________

2. Display the material document

Display the material document for the goods receipt.

3. Display the purchase order history

Display the PO history for the purchase order against which you enteredthe goods receipt. Branch directly from the material document into thePO history. Check whether the PO history has been updated by the goodsreceipt. Compare the material document number from the PO history withyour material document number from step 1.

4. Extend the list of favorites

Include the transaction for goods movements in the list of favorites.



Solution 2: Goods Receipt Processing -Basics

Task: Enter Goods Receipt and Display MaterialDocumentThe ordered standard taillights T-M500A## are delivered in good condition byMotolux GmbH Gr.##. Enter the goods receipt for this delivery.

1. Post goods receipt

When entering the goods receipt, reference the PO. Post the goods receipt tounrestricted-use stock at storage location 0001 (material stores) in plant 1000.

Take the delivered quantity and the delivery note number from the deliverynote.

Hint: When searching for your purchase order, note that the POnumber is not displayed in the overview for the goods receipttransaction prior to selection. Use the search function to find yourpurchase order.

Search for your PO number for vendor T-K500A## and materialT-M500A##, for example.

Figure 24: Delivery Note LS-A1

Post the goods receipt.



Unit 1: The Procurement Process: Basics TSCM50

Material document number: ____________________

a) Choose Logistics Materials Management Inventory Management Goods Movement Goods Receipt For Purchase Order GR for Purchase Order (MIGO).

b) Choose the transaction Goods Receipt and the reference documentPurchase Order. Enter 101 as the default value for the movement type.

c) Choose (Find Purch. Order). Enter the following selection values:

Field name Field entry

Vendor T-K500A##

Material T-M500A##

Delivery Date

d) Choose Find.

A separate screen area with the search result appears.

e) Select your purchase order and choose (Adopt).

Then close the search result ( (Close Search Result)).

f) Open up the header data and enter LS-A1## in the Delivery Note fieldon the General tab page.

g) Set the OK indicator for the item. Note that you can set the indicator inthe detail data only if the detail data area is open.

h) Choose Post and make a note of the material document number.

2. Display the material document

Display the material document for the goods receipt.

a) Choose the transaction Display to view your material documents. Thesystem then automatically displays Material Document as the referencedocument and proposes the number of your last material document.

b) Choose (Execute).

Hint: You can choose another material document either bydouble-clicking on a document from the overview or bychoosing (Search for mat. document).




3. Display the purchase order history

Display the PO history for the purchase order against which you enteredthe goods receipt. Branch directly from the material document into thePO history. Check whether the PO history has been updated by the goodsreceipt. Compare the material document number from the PO history withyour material document number from step 1.

a) Open up the item detail data (by clicking on the item number in theitem overview, for example).

b) Choose the Purchase Order Data tab page.

c) Choose (History) to display the PO history.

d) The material document numbers match.

4. Extend the list of favorites

Include the transaction for goods movements in the list of favorites.

a) Use one of the already familiar options:

Drag and drop

Right mouse button

Pushbutton In the toolbar

Transaction code


TSCM50 Exercise 2

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