TSCM50 Exercise 1
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T S C M 5 0 L ess o n : P u r ch a s e O r d e r E n t r y – B asi c s E x e r c i s e 1 : P u r c h a s e O r d e r E n t r y – B a s i c s E x e r c i s e O b j e c t i v e s A f t e r c o m p l e t i n g t h i s e x e r c i s e , y o u w i l l b e a b l e t o : • C r e a t e a n d p r o c e s s p u r c h a s e o r d e r s f o r s t o c k m a t e r i a l • D i s p l a y a n d p r i n t t h e p u r c h a s e o r d e r p r i n t f o r m B u s i n e s s E x a m p l e T h e p r o c e s s f o r p r o c u r e m e n t o f s t o c k m a t e r i a l a t y o u r c o m p a n y i n c l u d e s c r e a t i n g a p u r c h a s e o r d e r , p o s t i n g t h e g o o d s r e c e i p t , a n d p r o c e s s i n g t h e v e n d o r i n v o i c e . A s a n e m p l o y e e i n t h e p u r c h a s i n g d e p a r t m e n t , f a m i l i a r i z e y o u r s e l f w i t h p u r c h a s e o r d e r p r o c e s s i n g f o r s t o c k m a t e r i a l . T a s k : C r e a t i n g a n d O u t p u t t i n g a P u r c h a s e O r d e r T h e w a r e h o u s e s t o c k o f s t a n d a r d t a i l l i g h t s T - M 5 0 0 A # # m u s t b e r e p l e n i s h e d . O r d e r 1 0 0 o f t h e s e t a i l l i g h t s f r o m t h e v e n d o r M o t o l u x G m b H G r . # # . 1 . M a i n t a i n p e r s o n a l s e t t i n g s B e f o r e y o u c r e a t e t h e p u r c h a s e o r d e r , m a i n t a i n y o u r p e r s o n a l d e f a u l t v a l u e s i n t h e p u r c h a s e o r d e r t r a n s a c t i o n . D e n e t h e f o l l o w i n g d e f a u l t v a l u e s f o r t h e o r g a n i z a t i o n a l d a t a a n d s a v e t h e s e s e t t i n g s : P u r c h a s i n g O r g a n i z a t i o n : I D E S D e u t s c h l a n d ( 1 0 0 0 ) P u r c h a s i n g G r o u p : S C M 5 0 0 - # # ( T # # ) C o m p a n y C o d e I D E S A G ( 1 0 0 0 ) S i n c e y o u d o n o t r e q u i r e t h e o n l i n e h e l p a t t h e m o m e n t , c l o s e t h e h e l p a r e a . 2 . C r e a t e a p u r c h a s e o r d e r O r d e r 1 0 0 p i e c e s o f t h e m a t e r i a l T - M 5 0 0 A # # ( s t a n d a r d t a i l l i g h t - # # ) f o r i m m e d i a t e d e l i v e r y f r o m t h e v e n d o r T - K 5 0 0 A # # ( M o t o l u x G m b H G r . # # ) . T h e m a t e r i a l i s r e q u i r e d f o r p l a n t 1 0 0 0 ( H a m b u r g p l a n t ) a n d i s t o b e s t o r e d i n s t o r a g e l o c a t i o n 0 0 0 1 . A c c e p t t h e d e f a u l t p u r c h a s e o r d e r p r i c e s u g g e s t e d b y t h e s y s t e m . P u r c h a s e o r d e r n u m b e r : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ 3 . D i s p l a y t h e p u r c h a s e o r d e r C o n t i n u e d o n n e x t p a g e 2 0 1 0 © 2 0 1 1 S A P A G . A l l r i g h t s r e s e r v e d . 2 9
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TSCM50 Exercise 1
Transcript of TSCM50 Exercise 1
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TSCM50 Lesson: Purchase Order Entry Basics
Exercise 1: Purchase Order Entry Basics
Exercise ObjectivesAfter completing this exercise, you will be able to:
Create and process purchase orders for stock material
Display and print the purchase order print form
Business ExampleThe process for procurement of stock material at your company includes creatinga purchase order, posting the goods receipt, and processing the vendor invoice.As an employee in the purchasing department, familiarize yourself with purchaseorder processing for stock material.
Task: Creating and Outputting a Purchase OrderThe warehouse stock of standard taillights T-M500A## must be replenished.Order 100 of these taillights from the vendorMotolux GmbH Gr.##.
1. Maintain personal settings
Before you create the purchase order, maintain your personal default valuesin the purchase order transaction.
Define the following default values for the organizational data and savethese settings:
Purchasing Organization: IDES Deutschland (1000)
Purchasing Group: SCM500 - ## (T##)
Company Code IDES AG (1000)
Since you do not require the online help at the moment, close the help area.
2. Create a purchase order
Order 100 pieces of the material T-M500A## (standard taillight-##) forimmediate delivery from the vendor T-K500A## (Motolux GmbH Gr.##).
The material is required for plant 1000 (Hamburg plant) and is to be stored instorage location 0001.
Accept the default purchase order price suggested by the system.
Purchase order number: ______________________
3. Display the purchase order
Continued on next page
2010 2011 SAP AG. All rights reserved. 29
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Unit 1: The Procurement Process: Basics TSCM50
Display your purchase order again and check that you have entered the datacorrectly.
Use the document overview and choose the selection variant My purchaseorders.
4. Output messages
Display your purchase order in the print preview. When you are sure youhave selected the correct purchase order and that the data is correct, print thepurchasing document. The system automatically selects the output deviceyou set in Message Determination (for example, printer or fax).
5. Maintain a list of favorites
Since you work with purchase orders frequently, it is a good idea to includethese transactions in a list of favorites. Include transaction ME21N in yourfavorites.
30 2011 SAP AG. All rights reserved. 2010
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TSCM50 Lesson: Purchase Order Entry Basics
Solution 1: Purchase Order Entry Basics
Task: Creating and Outputting a Purchase OrderThe warehouse stock of standard taillights T-M500A## must be replenished.Order 100 of these taillights from the vendorMotolux GmbH Gr.##.
1. Maintain personal settings
Before you create the purchase order, maintain your personal default valuesin the purchase order transaction.
Define the following default values for the organizational data and savethese settings:
Purchasing Organization: IDES Deutschland (1000)
Purchasing Group: SCM500 - ## (T##)
Company Code IDES AG (1000)
Since you do not require the online help at the moment, close the help area.
a) Choose Logistics Materials Management Purchasing Purchase OrderCreate Vendor/Supplying Plant Known (ME21N).
b) Choose Personal settings.
c) Choose the Default values tab, and then PO header. Enter the defaultvalues.
d) Choose (Save) to save your personal default values. These defaultvalues are used in the purchase order until you change them again.
e) To close the help area, choose Close.
f) Do not exit the purchase order transaction ME21N after this step.
2. Create a purchase order
Order 100 pieces of the material T-M500A## (standard taillight-##) forimmediate delivery from the vendor T-K500A## (Motolux GmbH Gr.##).
The material is required for plant 1000 (Hamburg plant) and is to be stored instorage location 0001.
Accept the default purchase order price suggested by the system.
Continued on next page
2010 2011 SAP AG. All rights reserved. 31
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Unit 1: The Procurement Process: Basics TSCM50
Purchase order number: ______________________
a) Enter the following data:
Field name Field value
Vendor T-K500A##
Item Overview
Material T-M500A##
Quantity 100
Delivery Date
Plant 1000
Storage Location 0001
b) Choose (Save) and make a note of the PO number.
c) Do not exit the purchase order transaction ME21N after this step.
3. Display the purchase order
Display your purchase order again and check that you have entered the datacorrectly.
Use the document overview and choose the selection variant My purchaseorders.
a) If the document overview is not displayed, choose Document overviewon.
b) Choose (Selection variant) and then My purchase orders.
c) To display the purchase order, double-click on the document numberfor your purchase order in the document overview.
4. Output messages
Continued on next page
32 2011 SAP AG. All rights reserved. 2010
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TSCM50 Lesson: Purchase Order Entry Basics
Display your purchase order in the print preview. When you are sure youhave selected the correct purchase order and that the data is correct, print thepurchasing document. The system automatically selects the output deviceyou set in Message Determination (for example, printer or fax).
a) Choose Logistics Materials Management Purchasing Purchase Order Messages Print/Transmit (ME9F).
b) Adopt the selection criteria proposed by the system and choose(Execute).
c) In the overview, select your document and choose Display message.
d) Choose (Back) to display the list of messages to be issued again.
e) Then select your document again and choose Print/transmit.
5. Maintain a list of favorites
Since you work with purchase orders frequently, it is a good idea to includethese transactions in a list of favorites. Include transaction ME21N in yourfavorites.
a) The following are ways of including transactions in the favorites:
Drag and drop: Drag the required transaction from the menuto your list of favorites.
Right mouse button: Right-click the required transaction andchoose Add to Favorites.
Pushbutton in the toolbar: When you choose (Add toFavorites), the selected entry is copied.
Transaction code: Select Favorites in the standard toolbar,right-click and choose Insert transaction, and enter the transactioncode ME21N.
Hint: Note that the format of the list of favorites variesdepending on the procedure you use.
b) If you would like a different description for the entries in your list offavorites, you can change the text of the entry. Select the relevantfavorites and choose Favorites Change.
2010 2011 SAP AG. All rights reserved. 33
