Project Name

Objectives

Organizing Committee

Date Started

Date Ended

Tropical Orange

1. Give informal education to children in Bandung with various backgrounds and conditions.2. Build awareness and develop children’s knowledge on world issues

3. Make interesting activities to stimulate children’s creativity4. Build awareness of Bandung residents on children issues

OCP: Aprasya L

OC Comm: Novia M

OC Program: Cicilia W

OC Exchange: Nisfiani I

OC Finance: Audri M

OC Marketing: Racy N

02 July 2013

Evaluation Sheet

04 August 2013

OPENING EVENT

Venue

Number of Participant

Event:

Event Description

Fabrik, Jl Martadinata 107

120 (because join with other projects grand opening)

To gather all EPs from all the projects in LC Bandung. Tropical Orange EPs involved in performing their yell-yell. Content of the event was yell2 from projects, angklung performance from ITB EPs, cutting ribbon ceremony as the symbolic event for opening.

The event was held in Fabrik, 12 July 2013 from 6pm until 8pm. All projects in LC Bandung participated in this event so there were many attendants. This event helped in making our EPs get to know more about each others.

Evaluation Sheet

LEARNING EVENT I

Venue

Number of Participant

Event:

Event Description

William Booth Girls Orphanage,/WB Putra Maranatha Boys Orphanage/PM, SOS Village – Kinderdorf/SOS

Range from 10 - 30

Every week EPs teach in orphanage. EPs are responsible to deliver the materials in a fun and educative way to the children. EP buddies and Ocs act as the translator for them. EPs are divided into two groups: Team A is responsible for WB and Team B is responsible for PM and SOS. Each session is led by one team leader (rolling every EP get the chance to be team leader) and they have to make report of the program to be submitted to OC Program.

Sessions of the class:

-Introduction about EPs countries

-World Issues: Environment

-World Issues: Health

-World Issues: Diversity

-Preparation for closing performance

Evaluation Sheet

LEARNING EVENT II

Venue

Number of Participant

Event:

Event Description

Brick and Wood, Jl Cihampelas TFT/Training For Trainers with Beruang Matahari (BM)

10 EPs, 10 trainers from BM, 6 OCs

TFT starts at 10am until 12pm. The materials delivered by BM is about children characteristic and how to approach them. TFT was interactive because the EPs had to do some physical exercise and simulation of class. BM was very informational and giving details about orphans in Bandung.

Evaluation Sheet

LEARNING EVENT IIi

Venue

Number of Participant

Event:

Event Description

RSHS NGO Visit to Happy Play

RMHR NGO Visit

10 EPs, 6 Happy Play, 15 RMHR

Happy Play: Help the NGO to do social activity in entertaining sick children in RSHS waiting room for patient. EPs approached the children and ask them to play together.

RMHR: EPs get information about street children and condition of unfortunate community in Bandung. EPs had jamming session with them and visit their performance.

Evaluation Sheet

CLOSING EVENT

Venue

Number of Participant

Event:

Event Description

Kambingsoon, Jl Juanda 420

40 children, 10 EPs, 10 AIESECers, 20 Hostfam & EP buddies, 6 Ocs

The event starts at 3pm. Content of the event:

-Performance from WB and PM: both perform dance with EPs

-Saman performance from EP

-Balloon release: kids put wishes on balloon and fly them

-Global Village

-Performance from RMHR

-Games 17an

-EP time: video from OC, individual performance from 2 EPs, bye bye session

Evaluation Sheet

OC Evaluation:

OC Job Description (Detail)

OC Strength

OC Weaknesses

OCP: family & professional atmosphere, Ensure the planning of Project and preparation of OC done well, Ensure involvement of stakeholders in PboX, Ensure the delivery of life changing experience to EP together with Ocs, Control sustainability of projects, Responsible for development of team member

OC Exchange: Responsible in taking care of EPs needs, Finding an Indonesian Buddy for Eps, Making sure EPs have a good time in the project, Ensure the delivery of life changing experience to EP together with Ocs, OC FINANCE: Responsible in making budget plan for every project’s activitie, Responsible for managing fundraising activities, OC Marketing: Responsible in finding partner, responsible in maintain relationship with partners OC Comm: Responsible in handling promotional activities of the project, Responsible to make booklet OC Event: Create a clear description and planning for every event in the project and ensure the implementation,Responsible for logistic and transportation related to project’s event OC

Good synergy between OCs, always excited,workfast , flexible, friendly, have good synergy with ep buddies and eps

Lack of leadership from OCP, lack of experience

Evaluation Sheet

Suggestion & Critics of OC Performance

OC Target (CSFs)

OC Measurement of Success (KPIs)

Improve the communication between Ocs to avoid misunderstanding

More bonding to make Ocs have sense of belonging

Ocs should be proactive to ask for coaching to functional related or previous OCs

Be on time

Attached: Attachment 1

Attached: Attachment 1

Evaluation Sheet

OC Action Steps & Timeline (planned):

Attached: Attachment 2

Evaluation Sheet

OC Action Steps & Timeline (Actual):

Attached : Attachment 3

Evaluation Sheet

OC Evaluation:

Actual Marketing List Contacted and Status

Actual Promotions of Projects

Unpredictable Things Occured

sahabat kota = wilma = accepted

kinderdorf = eka = accepted

happy play = dini = accepted

beruang matahari = Reza = accepted

listra = nadia – accepted

-Live updated from twitter, facebook, blog, instagram, and path.

-virtual poster for facebook

-cooperate with internal media from UNPAR such as: URS, ORANJE magazine, Warta Himahi, 911

-broadcast message in BBM

EP buddies were surprisingly cooperative, EPs were not too much complaining about the project, Ocs could do well without much commandments from OCP, Some EPs want to have longer duration of work in orphanages, EPs were not too excited about Listra and Happy Play sessions, EPs are so attached to RMHR and so are they, Some EPs have initiative to visit other NGOs and hospital to do social work

Evaluation Sheet

OPENING EVENT

Event Rundown

Attached : Attachment 4

Evaluation Sheet

OPENING EVENT

Event Evaluation:

Weaknesses

Strengths

Critics and Suggestion

not well coordinated, EPs were staying in groups instead of mixed, sudden Change of venue one day before the event, uncoordinated food distribution, have to pay more fee than planned, place was too small so the attendance couldnt enjoy the event.

Eps can meet fellow eps from other projects, Tropical Orange EPs had a good quality time together with the Ocs and EP buddies, performance from EP concept was well planned by OC Program of Tropical Orange who alongside other OC Programs from other projects

There should be a MoU with the plaace/restaurant where the event will be held

Place should cover all attendants and make sure they are satisfied

If there will be a grand opening next time there should be a specialized OC team for the event, not take from projects’ Ocs.

Evaluation Sheet

LEARNING EVENT I

Event Rundown

-Introduction & Get to Know:

1 hour for introduction, 1 hour for icebreaking games

-Get to know EP countries:

1,5 hours for country presentation from EPs, the rest is for drawing flags from EPs’ countries

-English time:

1.5 hours for teaching colors & numbers, the rest is for games

-World Issues: Environment:

1 hour for teaching them about recycling, 1 hour for garbage sorting game

-World Issues: Health

1 hour for videos of health, 1 hour for performance rehearsal & games

-World Issues: Diversity

1 hour for videos and presentation about race, continents, religions, 1 hour for performance rehearsal & games

Evaluation Sheet

LEARNING EVENT I

Event Evaluation:

Weaknesses

Strengths

Critics and Suggestion

Sessions were canceled a few times because William booth and putra maranatha didn’t have fixed schedule for us

Sometimes the kids hard to be managed

Some OC or EP buddies do not always have the initiative to help translate or control the kids

Some EPs are busy playing with kids or gadgets that they don’t pay attention to the presenter

EPs love the children and the children love them too so both parties are excited about lessons

SOS village had their own utilities for their children (e.g crayon)

Place of the orphanage is so big

Every team leader has prepared the session well

William booth and putra maranatha should have a fixed schedule for us.

OC and EP buddies should have more initiative to help translation or control kids

EPs should respect each other and get the kids to pay attention to the presenter

Evaluation Sheet

LEARNING EVENT II

Event Rundown

LEARNING EVENT II

10.00-10.30: Introduction of EPs, Ocs, and Beruang Matahari team

10.30-11.00: Theory of children behavior from Beruang Matahari team

11.00-12.00: Simulation of games made by each EP team (Beruang Matahari team acted as the children)

12.00-13.00: Evaluation & lunchtime

Evaluation Sheet

Event Evaluation:

Weaknesses

Strengths

Critics and Suggestion

Some EPs showed their boredom when Beruang Matahari team explained about the theory

Material was well prepared and well delivered

Effective word and phrases to explain the theory so EPs understand what they said

Venue has adequate equipments (e.g big space, projector, screen)

EPs should respect partner by not showing their boredom

Beruang Matahari should be maintained to be a partner in the next projects

Evaluation Sheet

LEARNING EVENT III

Event Rundown

LEARNING EVENT III

NGO visit to Happy Play:

9.00-12.00: play with kids in the children clinic

NGO visit to RMHR:

4.00-6.00: Jamming with RMHR while waiting for breakfasting time

Evaluation Sheet

Event Evaluation:

Weaknesses

Strengths

Critics and Suggestion

Happy Play (children clinic RSHS):

place was too small for all EPs

not so many children to play with

EPs showing boredom when there are not so many children

Kids are shy to EPs so they just watch the EPs from a distance

Some EPs can interact with the kids

EPs get along well with RMHR

Make a clearer activity for example helping Happy Play create puppet show

We have to give them more benefit by involving them in our event

Evaluation Sheet

CLOSING EVENT

Event Rundown

13.00-13.30 OC+EP stan13.30-14.30 Decoration & Preparation

14.30-15.00 Attendants coming & photo booth

15.00-15.02 Opening by MC

15.02-15.05 LCVP iGCDP Speech

15.05-15.08 OCP Speech

15.08-15.10 Video teaser

15.10-15.20 EP Yell2

15.20-15.30 Video SOS (with expl. From OCP)

15.30-15.40 Performance from WB+EP

15.40-15.50 Performance from PM+EP

15.50-16.00 Balloon time + Sugar Cube (put in)

16.00-16.10 Certificate for partners

16.10-16.15 Saman dance from EP

16.15-17.00 Enjoy Global Village

17.00-17.15 Performance from RMHR

17.15-17.45 Games 17an

17.45-18.15 Break fasting + Certificate & Best EP

18.15-20.00 EP Time

Evaluation Sheet

CLOSING EVENT

Event Evaluation:

Weaknesses

Strengths

Critics and Suggestion

Place was too small, Video from SOS was not played, Technical problem because the operator from Kambingsoon came late, The electricity went out for a while, Some event went later than it supposed to be in the rundown, children just grab everything out from Global Village without thinking, children are hard to be told to sit down

70% partner attended and some participated in the event, The event started on time, EP buddies & hostfam come & some even involved in the event, children participated as performers, Sugar cube was filled by attendants, Global Village was conducted successfully, MCVP iGCDP Indonesia came and gave speech & symbolic certificates, most attendants (except children) stayed until the end of the event, EPs involved in concepting & execution of the event, ambience was warm, fun and friendly, the event ran smoothly and everything was fulfilled even though there were some delays due to the childrens’ uncontrollable behavior

There should be a better coordination from Ocs and restaurant regarding technical matters

There should be a person in charge specifically for logistics

Evaluation Sheet

Income Statements

Evaluation Sheet

Attached :

-Tropical Orange Budget Proposal

-Tropical Orange Budget Realization

With the Reports above,

We, The OCs, also attach:

1. The Budget Proposal (planned)

2. The Realization of Budget (actual)

3. Documentation of events such as photos or videos

Invoices, MoU, Letters, and any other documents of the event

Date Project Report Submitted: 18 August 2013

Good Case Practices

Bad Case Practices

CONTROLLER EVALUATION

Have a good coordination with the ep buddy Involving partner in the closing events Hostfamily engagement Energetic oc even the project in the transition

Because the ocp is not an aiesecer so he sometimes cant managed the project well Lack of tracking from the oc The oc didn’t get any coaching for each functional Partner changes the timeline in a sudden

Filled by Controller