Treasury Fleet Compliance for FY 2010 - Front page | U.S ... · Web viewIn FY 2010, the Department...

U.S. Department of the TreasuryAlternative Fuel Vehicle Program Report

Fiscal Year 2010

This report summarizes the Department of the Treasury Fiscal Year (FY) 2010 fleet performance in meeting the requirements of the Energy Policy Act (EPAct) of 1992 (Public Law 102-486), section 705 of the EPAct of 2005 (Public Law 109-58) and compliance with Executive Order (E.O.) 13423, “Strengthening Federal Environmental Energy, and Transportation Management” of January 24, 2007.

Authority/Mandate

Performance Measure

Goal/Requirement Performance in FY 2010

EPAct Alternative Fuel Vehicle (AFV) acquisitions

75 percent of the 73 covered1 light-duty vehicles (LDV) acquired in FY 2010 must be AFVs.

Acquired 53 covered AFVs, which equates to 73% performance.

E.O. 13423 Alternative fuel use Increase the total fuel consumption that is non-petroleum-based by 10% annually.

The Department used 58,749 gallons of alternative fuel which is 92% of the target requirement (i.e., 64,083 gallons) for FY 2010; our Ethanol (E-85) use is below target compliance compared to our 2005 base line of 39,791 Gasoline Gallon Equivalent (GGE).

E.O. 13423 Petroleum consumption Reduce the fleet's total consumption of petroleum products by 2% annually through the end of FY 2015.

Petroleum consumption decreased by16% compared to 2009; the Department is above target compliance compared to the 2005 baseline of 483,983 GGE.

E.O. 13423 Acquire Plug-in Hybrids Use Plug-In Hybrid (PIH) vehicles when they are commercially available at a cost reasonably comparable, on the basis of life-cycle cost, to non-PIH vehicles.

Plug-In Hybrids were not available in FY 2010. However, the Department is acquiring alternative fueled (E-85) hybrid electric vehicles in FY 2011.

Figure 1. Department of the Treasury Performance in Meeting EPAct and E.O. 13423 requirements

List of Acronyms1 Covered vehicles include non-law enforcement (EPAct exempt) vehicles. EPAct exempt vehicles include law enforcement, protective, emergency response, or military tactical vehicle fleets.

Acronym PhraseAFV Alternative Fuel VehicleB100 Biodiesel (100 percent, neat)B20 Biodiesel (20 percent biodiesel, 80 percent petroleum diesel)CNG Compressed Natural GasDOE U.S. Department of EnergyE-85 Ethanol (85 percent ethanol, 15 percent petroleum)E.O. Executive OrderEPAct Energy Policy ActFFV Flexible Fuel VehicleFR Federal RegisterFY Fiscal YearGGE Gasoline Gallon EquivalentGHG Green house gasGVWR Gross Vehicle Weight RatingHD Heavy-DutyINL Idaho National LaboratoryLD Light-DutyLDV Light-Duty VehicleLNG Liquefied Natural GasLPG Liquefied Petroleum Gas (Propane)LGHG Low Green House GasLSEV Low Speed Electric VehicleMD Medium-DutyMSA-CMSA Metropolitan Statistical Area/Consolidated Metropolitan Statistical AreaSUV Sport Utility Vehicle

EPAct Compliance (Alternative Fuel Vehicle (AFV) Acquisitions)

In FY 2010, the Department did not meet the EPAct requirement that 75% of the covered fleet acquisitions be Alternative Fuel Vehicles (AFVs). As a result of its AFV acquisitions, the Department earned AFV acquisition credits amounting to 53 of its covered vehicle acquisitions and an overall EPAct compliance percentage of 73% (Appendix A). Although law enforcement vehicles may be exempt from acquiring AFV vehicles, the Department has implemented policy which requires law enforcement vehicles to be AFVs in areas where alternative fuels are available; however, unlike in previous years, the substantial number of AFVs (i.e., 143 of 288 law enforcement vehicles) acquired by our Department’s law enforcement components are no longer credited towards the 75% compliance requirement. To improve future compliance, consistent with agency budget constraints, our Department will more strategically replace gasoline vehicles with hybrid electric or plug-in vehicles in locations which lack AFV fueling infrastructure and for which AFV credit will be received.

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Treasury Fleet Compliance for FY 2010

Figure 2 is a graphical depiction of AFV acquisitions by the Department’s covered fleet in FY 2010 and projections for FY 2011 and FY 2012. Of the 73 EPAct covered light-duty vehicles (LDVs) acquired in FY 2010, 53 (73%) were AFVs.

2010 2011 20120

20406080

100120140160180

AFV Requirement

AFV Acquisitions

Figure 2. Summary of Department of the Treasury’s FY 2010 AFV Acquisitions

In FY 2010, for normal fleet replenishment, the Department acquired 288 law enforcement vehicles that were not “covered” vehicles under EPAct and E.O. 13423 -- 143 of these were alternative fuel vehicles; and four were hybrid electric vehicles.

The Department of the Treasury Total AFV Inventory

As depicted in Figure 3 below, flexible-fuel vehicles (FFVs) that run on E-85 (85 percent ethanol, 15 percent gasoline) were the AFV choice in FY 2010. However, the Department did acquire 19 hybrid electric vehicles and placed them in locations where the AFV fueling infrastructure is notsupportive.

457; 96%

1; 0%16; 3%

E-85CNGHybrid Electric

Figure 3. Department of the Treasury’s Total AFV Inventory (457 total AFVs)

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E.O. 13423 -- Total Covered Fuel Use: Increase the total fuel consumption that is non-petroleum-based by 10% annually

The Department did not meet this E.O. 13423 requirement to increased alternative fuel consumption (e.g., Ethanol (E-85) fuel) by 10% annually. As shown in Figure 4 below ((fuel use data for the Department fleets from FY 2005 through FY 2010), for FY 2010, total fuel use for the covered fleet was 238,123 GGE, of which 58,749 GGE (25%) was Alternative Fuel and 296,872 GGE was petroleum (i.e., Diesel and Gasoline) fuel. The 58,749 GGE total for alternative fuel used is 92% of the target requirement (i.e., 64,083 GGE) for FY 2010.

Fuel Use 2005 (GGE)

2006 (GGE)

2007 (GGE)

2008 (GGE)

2009 (GGE)

2010 (GGE)

Alternative FuelBiodiesel - B100 0 0 - - 0 0

CNG 0 4 68 105 756 182LPG 0 0 - - 0 0E-85 39,791 36,437 81,246 82,673 65,727 58,567

Electric 0 0 - - 0 0Total Alternative Fuel Use 39,791 36,441 81,314 82,778 66,483 58,749

PetroleumDiesel 32,314 31,382 22,928 4,196 5,675 10,428

Gasoline 451,669 384,643 346,003 246,659 277,378 227,695Total Covered Petroleum

Use 483,983 416,025 368,931 250,855 283,053 238,123

Figure 4. Department of the Treasury’s Total Covered Fuel Use

While we had a favorable increase in the number of AFVs (53 covered and 143 EPAct exempt law enforcement vehicles), based on the fuel consumption data, AFV drivers were not using alternative fuel 100% of the time.

Dan Tangherlini, Assistant Secretary for Management and Chief Financial Officer, will soon send a letter to Treasury Bureau Heads requiring stronger compliance.

E.O. 13423 -- Petroleum consumption: Reduce the fleet's total consumption of petroleum products by 2% annually through the end of FY 2015

The Department of the Treasury met the E.O. 13423 requirement to reduce the fleet's total consumption of petroleum products by 2% annually. As shown in Figure 4 above, Petroleum consumption for FY 2009 was 283,053 GGE, and for FY 2010 it was 238,123 GGE which is a decrease of 44,943 (16%) compared to FY 2009.

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Planned Actions for Increased Compliance with EPAct and E.O. 13423 (FY 2011 - FY 2012)

The Treasury Department requires its bureaus and offices to comply with these requirements to the maximum extent, including exempt vehicles. As part of the Agency Strategic Sustainability Performance Plan required by E.O. 13514, the Department is working to achieve more strategic placement of AFVs in locations where alternative fueling (E85) infrastructure is available within the 15 minute drive time or 5 mile radius specified by DOE. This will also help increase the use of alternative fuels and eliminate additional cost of having AFVs in locations where there is no alternative fuel (E85).

Although Figure 2 on page 3 reflects projections of less than 75% EPAct compliance for FY 2011 (i.e., 60%) and FY 2012 (53%), these projections are based on current lack of availability of AFV fueling infrastructure in locations where vehicles are projected to be replaced. New ordering controls put into place by the Department will -- consistent with agency budget constraints – allow the Department to more strategically replace gasoline vehicles with hybrid electric or plug-in vehicles (which have higher incremental costs) in locations which lack AFV fueling infrastructure and for which AFV credit is received for EPAct compliance. Recent data on Treasury GSA vehicle orders for FY 2011 reflect more than 75% EPAct compliance.

In addition to the letter the Assistant Secretary for Management and Chief Financial Officer will send to Treasury Bureau Heads requiring greater accountability for compliance with the alternative fuel use requirement, the Department also continues to work with Federal and State government and private organizations to gain better access to their alternative fueling stations across the United States. As this occurs and new infrastructure comes on line, more alternative fuel will be available for use by the Department’s alternative fuel vehicles. However, the current lack of consistent industry coding at fueling locations also contributes to inaccurate type of “fuel use” data.

Additional challenges which may affect agency progress in meeting these goals include:

Acquiring hybrid electric vehicles through GSA at an affordable cost. The Treasury fleet is dependent on commercial facilities for refueling; and Ethanol

(E-85) fuel is not consistently on hand at local stations to support regular refueling demand; and

Gaining access to government (e.g., secure federal and state) facilities is often difficult.

Petroleum Reduction

Our Department continued to right-size the fleet in 2010. However, the Department’s fleet is projected to increase due to an increase in mission requirements for the Internal Revenue Service’s Tax Enforcement Program and others. The Department’s strategy will be to increase its alternative fuel (E-85, CNG) vehicle inventory where the fuel is available and to acquire more hybrid electric vehicles for locations where the electric technology can be maximized.

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Special Projects

The Department has committed to participate in GSA’s Plug-In Electric Drive Vehicle Pilot Program, in Washington, DC, and California to encourage the use of plug-in electric drive vehicles, as authorized under Energy Independence and Security Act of 2007, Section 131.

IRS Agency-Wide Shared Services (AWSS) is working with GSA to install plug-in electric infrastructures in federally owned buildings for which IRS has Delegated Operations and Maintenance responsibility.

Treasury is participating in the Department of Homeland Security Law Enforcement Working Group regarding the development of Law Enforcement Vehicle Definitions.

Treasury is working with GSA and the Department of Commerce on a new Car Sharing Initiative.

Treasury Fleet Successes

In FY 2010, the Department:

Effectively implemented the President’s Executive Order 13513 on “Reducing Text Messaging While Driving” and associated training requirements.

Submitted to the White House Council on Environmental Quality our Department’s first Agency Strategic Sustainability Performance Plan (with specific fleet related goals) which aligns crosscutting program goals and serves as a model for other Federal agencies.

Doubled the number of agency Fleet Managers attending the GSA Annual FedFleet Conference and training sessions in Phoenix, AZ, in July of 2010, from the prior year.

Converted from the Citibank Commercial Credit Card Program to the Wright Express (WEX) Fleet Card Program which provides more specialized servicing, increased internal controls and transparency with respect to fleet expense and fuel cost accounting. This change should also enhance the accuracy of GSA FAST System reporting and accounting for use of alternative fuels.

Began to convert a total of 130 commercial leased to GSA leased vehicles (to include a combination of AFV, gasoline and hybrid electric vehicles) for increased fleet program economy and efficiency.

Strengthened relationships and ordering review requirements with GSA for improved processing of non-Green House Gas (GHG) compliant orders for ASM/CFO approval and consideration under the Energy Independence and Security Act of 2007 and alignment with GHG reduction goals.

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As shown in Figure 5 below, Treasury also took advantage of an opportunity provided by GSA to convert our Washington, DC, headquarters executive fleet from a mostly commercial gasoline to a GSA leased, hybrid electric vehicle fleet (one of which is used by the Deputy Secretary of the Treasury). With GSA paying the higher incremental cost, our Department also acquired 19 Ford Fusion hybrid electric vehicles on a more nation-wide basis. They not only deliver great fuel economy (e.g., 41 city/36 highway), they also have the highest current EPA GHG scores for carbon dioxide (CO2) of 10.

Figure 5Treasury Capitalized on a GSA Program

to help covert the Executive Motor Pool Fleet to Ford Fusion Hybrid Electric Vehicles

In addition, to further the Department’s leadership status on the Transportation Scorecard issued by the Office of Management and Budget and ensure continued improvement of the Department’s fleet management program, Treasury recently held a “Strategic Fleet Management Program Summit.”

The summit was facilitated by Dan Tangherlini, Assistant Secretary for Management and Chief Financial Officer (ASM/CFO), and attended by more than 60 bureau fleet and program managers. Representatives from GSA and the Department of Energy provided information to advance program goal performance.

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As shown in the photographs below (Figures 6 through 10), the summit served to (a) increase stakeholder involvement, (b) align bureau program initiatives, (c) share best practices, and reinforce Secretary Geithner’s commitment to reduce agency GHG emissions by 33% by FY 2020. The ASM/CFO also highlighted the need for improved economy and efficiency and heightened expectations effective program leadership to achieve program goals.

Figure 6

Daniel Tangherlini (ASM/CFO)and

Al Runnels, Deputy Chief Financial OfficerSet Forth Fleet Management Program Improvement Goals

Figure 7

Bureau Fleet and Program ManagersDiscuss Program Initiatives and Ways toImprove Agency Program Performance

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Bill Webster (Assistant Commissioner for GSA Travel, Motor Vehicle and Card Services) and Lander Allin (Director, GSA Vehicle Acquisition and Remarketing Division) discussed GSA auto industry partnership initiatives and ways to improve program effectiveness and efficiency.

Figure 8

Lander Allin, Discusses Industry Partnerships/GHG Initiatives

and GSA Vehicle Consolidation

and Electric Vehicle Plug-in Pilot Programs

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Holly McCann Stuart Burns Program Manager, IRS-Fuel Compliance Program Director, IRS-AWSS

Figure 9

Sallie Cooper, Deputy Director Operations Policy & SupportIRS Criminal Investigation

andPhyllis Smith, Agency Fleet Manager

Bureau Fleet and Program Managers discussed their Strategic Sustainability Performance Plans, best practices, and forward looking initiatives to:

Reduce GHG emissions; Right-size fleets; Decrease fleet related cost savings; Increase use of AFVs and use of alternative fuels;

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Improve accuracy of FAST data; and Enhance performance, education and training of fleet program personnel.

Amanda Sahl Amanda Sahl (Program Lead for the Federal Fleet Management Program) and Navid Ahidieh of DOE shared information and tools to improve Federal Fleet Management and agency compliance with the President’s Executive Order 13514, Federal Leadership in Environmental, Energy, and Economic Performance.

Figure 10 From left to right:

Al Runnels, Bill Webster, Dan Tangherlini, Lander Allin,

Amanda Sahl and Navid Ahidieh Wrap up the half-day Summit

Summary

Our Department remains focused on meeting and exceeding the requirements of Executive Order 13423 (Strengthening Federal Environmental, Energy, and Transportation Management). As detailed in this report, the Department has successfully acquired AFVs in accordance with the EPAct for FY 2010 and is working to ensure full compliance in FY 2011. We continue to implement a robust strategy and are committed to complying with the requirements of the EPAct

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and Executive Orders 13423 and 13514 by: alternative fuel usage, and procuring low GHG emitting vehicles by:

Acquiring low GHG emitting vehicles with hybrid technology, that are flex fuel and more fuel-efficient;

Ensuring vehicle body and engine sizes are consistent with essential mission requirements;

Reporting fleet status and progress quarterly at bureau level, with respect to: (1) reduction of total consumption of petroleum, (2) increases of total consumption of non-petroleum-based fuels (E-85, CNG), and (3) the acquisition of hybrid electric, plug-in-hybrid, and flex fuel vehicles; and

Urging that the number of miles driven be reduced by:

- Consolidating trips,- Using federal shuttles (once available) or public transportation to the maximum extent

possible,- Using technology based alternatives (e.g., video teleconferences, telephone

conferences and webinars) rather than face-to-face meetings, and- Using the GSA short-term rental contracts rather than an assigned vehicle;

Working with GSA to implement a Department-wide fleet management information system that will allow for analysis of overall fleet data and trends, while providing opportunities for consolidations to enhance fleet and mileage efficiency; Overseeing motor vehicle fleet acquisitions (GSA, commercial lease, and agency owned) and assignments; and

Reducing commercial leases and converting to GSA leased vehicles.

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Appendices

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Appendix A

2010 AFV Report: Actual Data (FY2010)

1. Actual Light-Duty Vehicle Acquisitions and Exemptions

Acquisitions

Leased Purchased Total

Total Light-Duty Vehicle Acquisitions 107 256 363

Fleet Exemptions: Fleet Size 1 0 1

Fleet Exemptions: Foreign 0 1 1

Fleet Exemptions: Geographic 0 0 0

Fleet Exemptions: Non-MSA Operation 0 0 0

Vehicle Exemptions: LE Vehicle 33 255 288

Vehicle Exemptions: Non-covered Vehicle 0 0 0

Vehicle Exemptions: Non-MSA Operation 0 0 0

Total EPAct-Covered Vehicles 73 0 73

2. Actual Alternative Fuel Vehicle Acquisition Detail

Vehicle Type Fuel LE

AcquisitionsEPActCreditsLease Purchase Total

Light Duty Vehicles

Sedan/St Wgn Compact E85 FF No 24 0 24 24

Sedan/St Wgn Compact E85 FF Yes 0 67 67 0

Sedan/St Wgn Compact GAS HY3 No 14 0 14 14

Sedan/St Wgn Compact GAS HY3 Yes 2 1 3 0

Sedan/St Wgn Large E85 FF No 1 0 1 1

Sedan/St Wgn Large E85 FF Yes 2 2 4 0

14

Sedan/St Wgn Midsize E85 FF No 4 0 4 4

Sedan/St Wgn Midsize E85 FF Yes 14 34 48 0

LD Minivan 4x2 (Passenger)

E85 FF No 4 0 4 4


E85 FF Yes 1 0 1 0

LD SUV 4x2 E85 FF No 1 0 1 1

LD SUV 4x2 E85 FF Yes 1 4 5 0

LD SUV 4x2 GAS HY3 No 1 0 1 1

LD SUV 4x4 E85 FF No 1 0 1 1

LD SUV 4x4 E85 FF Yes 1 13 14 0

LD SUV 4x4 GAS HY3 No 1 0 1 1

LD SUV 4x4 GAS HY3 Yes 0 1 1 0

Medium Duty Vehicles

MD Van (Cargo) E85 FF No 2 0 2 2

Totals: 74 122 196 53

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3. Actual EPAct Acquisition Credits Summary

Base AFV Acquisition Credits: 53

Zero Emission Vehicle (ZEV) Credits: 0

Dedicated Light Duty AFV Credits: 0

Dedicated Medium Duty AFV Credits: 0

Dedicated Heavy Duty AFV Credits: 0

Biodiesel Fuel Usage Credits:4 0

Total EPAct Credits: 53

Overall EPAct Compliance Percentage: 73 %

2

2 Red cells show that actual, planned and projected acquisition will not meet EPAct compliance.

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Appendix B

2010 AFV Report: Planned Data (FY2011)

1. Planned Light-Duty Vehicle Acquisitions and Exemptions

Acquisitions








Vehicle Exemptions: Non-covered Vehicle

0 0 0



2. Planned Alternative Fuel Vehicle Acquisition Detail



Light Duty Vehicles







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E85 FF No 4 0 4 4


E85 FF Yes 2 3 5 0

LD Pickup 4x2 E85 FF No 22 0 22 22

LD Pickup 4x2 E85 FF Yes 1 0 1 0

LD SUV 4x2 E85 FF No 3 0 3 3




LD Pickup 4x4 E85 FF Yes 1 0 1 0

LD SUV 4x4 E85 FF Yes 0 11 11 0



MD Pickup E85 FF No 1 0 1 1

MD SUV E85 FF No 1 0 1 1

MD Van (Passenger) E85 FF No 1 0 1 1

Totals: 147 321 468 128

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3. Planned EPAct Acquisition Credits Summary





Dedicated Heavy Duty AFV Credits: 0




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Appendix C

2010 AFV Report: Projected Data (FY2012)

1. Projected Light-Duty Vehicle Acquisitions and Exemptions

Acquisitions









0 0 0



2. Projected Alternative Fuel Vehicle Acquisition Detail



Light Duty Vehicles






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LD Minivan 4x2 (Cargo) E85 FF No 2 0 2 2


E85 FF No 8 0 8 8


E85 FF Yes 0 3 3 0

LD SUV 4x2 E85 FF No 2 0 2 2



LD SUV 4x4 E85 FF Yes 0 11 11 0



MD Van (Cargo) E85 FF No 1 0 1 1

MD Van (Passenger) E85 FF No 1 0 1 1

Totals: 65 328 393 50

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3. Projected EPAct Acquisition Credits Summary








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Appendix D

2010 AFV Report: Forecast Data (FY2013)

1. Forecast Light-Duty Vehicle Acquisitions and Exemptions

Acquisitions









0 0 0



2. Forecast Alternative Fuel Vehicle Acquisition Detail



Light Duty Vehicles






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Sedan/St Wgn Midsize E85 FF No 1 0 1 1


LD Minivan 4x2 (Cargo) E85 FF No 1 0 1 1


E85 FF No 12 0 12 12


E85 FF Yes 0 24 24 0




LD SUV 4x4 E85 FF Yes 0 11 11 0


Totals: 67 344 411 58

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3. Forecast EPAct Acquisition Credits Summary







3

3 Green cell show that forecasted acquisitions will meet EPAct compliance.

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