Travelers Agribusiness System Manual · 2012-01-31 · CL Portal – Account Retrieval . Screen...

Travelers Agribusiness System

Manual

April, 2011

Travelers Agribusiness Systems Manual Table of Contents

Page No.

Welcome & Navigation Buttons 2

CL Portal – Submission Process 3

New Business 12

General Policy Data 15

Liability Data 26

Policy Level Commercial Inland Marine/Property Additional Coverages 31

Policy Level Liability & Crime Additional Coverages 33, 64

Location Data 34

Dwelling/Tenant Data 39

Scheduled Farm Personal Property 51

Unscheduled Farm Personal Property 55

Structures/Outbuildings Data 57

Miscellaneous Scheduled Personal Property 61

Optional Coverage Data 62

Location Level Property & Commercial Inland Marine Additional Coverages 66

Output Options 72

Issuance 77

Miscellaneous 99

Policy Change 101

Endorsement 101

Farm Personal Property Schedule Change 104

Mortgagee and Loss Payee Information Change 105

Issue the Change 106

Change Wording 108

Add a Boat 111

Add an Optional Form 115

Change Not Taken 116

Renewal 120

Rate the Renewal Policy 124

Output Options 125

Cancel & Cancel/Rewrite 137

Welcome! The following pages incorporate the new look of the Travelers Agribusiness System (TAgS) screens with the Travelers Agribusiness Process Manual. These screens represent the first phase of our updates to the Agribusiness System. It should be noted that there are additional enhancements scheduled that will make some of the screens more intuitive and user friendly. We would also like to take this opportunity to point out how some of the navigation buttons at the bottom of the screens work (see the sample screen below). ESCAPE also sometimes displayed as ESC: If you have not moved beyond the Activities menu screen K005 and you click on the ESCAPE button, you will be directed to the Function Menu Screen, K001 and the data will not be saved. If you have already moved beyond the Activities Screen, K005 and you click on the Escape button, you will be directed back to the Activities screen, K005, and the data entered on the screen you were on will not be saved. SAVE/ESCAPE: The ENTER/ESCAPE button follows the same navigation as the ESCAPE button, but will save the data input on the screen you are on before directing you back to Function Menus screen, K001, or the Activities screen, K005. FAST TRACK: This was not a working option on the host screens and is not currently available in TAgS. CL MENU: This is represented as PF9 on the host screens and directs the user to the Commercial Lines Menu screen. This option is not available in TAgS. CONTINUE: This button directs you to the next available Agribusiness Screen. You may also use the Enter key to move to the next available Agribusiness Screen HELP: This key will take you to the Agribusiness Help Screens EXIT: This button will close the TAgS application completely and you will be required to sign back onto the system.

April, 2011 2

CL Submission – New Business

Screen Input:

The actual submission process does not change.

You can continue to go through the same process as before when opening a New Business Transaction.

April, 2011 3

Screen Input:

When the Submission Process is complete, you will click the Account Summary link.

April, 2011 4

Screen Input:

On the Account Summary page, you will then click the Agribusiness link.

The Agribusiness link will open the TAgS Session. You do not have to click the TAgS link anymore.

April, 2011 5

CL Submission – TAgS Screen K001

Screen Input:

Once the TAgS screen K001 appears you will see that P1 is already populated in the Function field,

Hit the Enter key or click “Continue”.

April, 2011 6

CL Submission – TAgS Screen K002

Screen Input:

On the K002 screen, you will see space for a Policy Number and an SAI Number that has pre-filled from the Submission Process. The rest of the information from the Submission Process has also been pre-filled.

You will not need to insert a policy number, one will be assigned through TAgS. This means no more looking for policy numbers, and that quote numbers are no longer needed.

The rating effective date will continue to default to the current date. It can be changed by the user.

Even though you see a quote number, you do not need to remember it (see above).

If you have already quoted a policy and want to continue on to issue that policy, you can do an Account, Policy Number or Account Name search, and the account will appear

April, 2011 7

CL Portal – Account Retrieval

Screen Input:

When you begin to quote a policy and want to complete it at a later date, or if you need to close out of the system in the middle of a transaction, you will have the ability to retrieve the policy through Account Summary.

All you do is input either the Account number, Account Name or Policy Number, and the Account will appear. Again you will not need to remember the quote number.

When the policy appears, just click the gray box and TAgS will open up.

April, 2011 8

Account Retrieval – TAgS Screens

Screen Input:

When TAgS opens you will see most of the information on the K001 screen is now pre-filled for you, including the policy number.

input what function you wish to complete and continue on.

April, 2011 9

Completed Transactions

Screen Input:

When any Transaction is complete you will receive a pop-up stating “Closing Session”

Just click the OK box and TAgS will close. You will only see this pop up when you issue a transaction (e.g., New Business, Renewal, Change, etc.).

When the session closes you will see the last screen you were on before the TAgS Session was opened, usually this is the Account Summary screen.

Remember, only the TAgS session is closing. CL Portal will remain open.

April, 2011 10

CL Portal – Account Search

Screen Input:

Anytime you want to process a Renewal, Change or any other transaction on a policy that has been submitted, you will need to go through CL Portal and do an Account Search.

Just as you did to complete the quote, you will search for the account, click on the gray box and TAgS will appear with the pre-filled information.

From within TAgS you can process whatever transaction you need to.

NOTE: You will no longer be using the TAgS link to open TAgS. To get to TAgS, you either need to:

o hit AGRIBUSINESS after the Submissions Process; OR

o do an Account Search and click the gray box.

April, 2011 11

New Business The Function Menu screen is the first screen that will appear in the Agribusiness system. All transactions

begin on this screen

Screen input K001

Field Input Function

P1 = New Business If this is the first time entering the new business, just input P1. If you have previously worked on this policy, type the quote number and effective date in order to pull up that policy. P2 = Renewal To retrieve a policy input P2, type the form, policy number and effective date of the policy to be renewed.

Click the Continue button or hit the Enter key to move to the next screen. The Exit button will close the application.

April, 2011 12

Screen input K002

Field Input

Producer Code

The 5 digit code associated with the agent/broker’s name or office.

(The Producer Code will default for agents who have signed onto the system)

Solicitor Code Leave Blank.

Insured’s Name Name of the insured.

Effective Date MMDDYY format.

Expiration Date MMDDYY format.

District The system pre-fills to 01, leave as is.

Reporting Office The system pre-fills, but can be changed when necessary.

Marketing Responsibility

The System pre-fills to F. Do not change.


April, 2011 13

Screen input K005

Field Input Activity

One digit code pertaining to activity selection-Choose 1 for entering new data.

Location Location number if working on specific location already entered.

Building Enter the building number if you need to work on a building already entered.

Quote Version Optional – if making more than one version of new business or renewals.


April, 2011 14

General Policy Data

Note: Many Agribusiness policies are multi-state; however Louisiana is an exception. Louisiana is a ‘Stand Alone’ State and can not be written on a policy with locations in other states. Screen input K006

Field Input Policy Type

Select the appropriate type of farm policy from the drop down.

Account/Basic Select Account for a Property & Liability policy. Select Basic for a Liability only or Property only policy.

Pay Plan First select Agent or Direct Billing. With Agent Billing select: P-prepaid, S-2-pay, Q-4 pay, M-10 pay, N-non-standard from the drop down. With Direct Bill billing select: L-Lump or B-installments from the drop down.

April, 2011 15

Field Input Policy Plan

Select the appropriate policy plan from the drop down. Farm Combo Plan/FRO (715) - [Farm Liability & Property policy] Livestock Mortality (707) - [Animal policy] Other Than Farm Combo (700) - [General liability & property policy]

Mailing Address

Enter Street, City, State and Zip Code of Insured’s mailing address.

Situs State

Enter a 2 letter abbreviation for the state where the farm is actually located. If more than one farm location, use the state with the most exposure/premium.

Insured Is Two drop downs are provided because you may make two selections if necessary. Select the appropriate option(s) from the drop down: Individual (I), Partnership (P), Corporation (C), Trust (T) or Other (O)


April, 2011 16

Screen input K007:

Field Input Pricing Plan

Selections are based on company. (Company names are determined by state) The field defaults to Standard, but can be changed. Select Pricing Plan from the drop down:

Discount High Discount Standard Surcharge TLC (Texas Only)

Property/IM Mods Liability Mods: Scheduled Mod Expense Mod Agent’s Contribution Experience Mod

Applicable Credits or Debits are entered here. The system pre-fills these fields with 1.000, but you may change them. For example, a 10% scheduled credit for Liability is entered as 0.900 under the ‘Schedule’ column next to Liability Mods.

April, 2011 17

Field Input Equipment Breakdown Coverage

This coverage field is displayed for specific Policy Types where the coverage is applicable. Select this coverage by clicking on the ‘Yes’ button.

Ag XTRA This coverage field is displayed for all policy types. Select "Yes" to add the coverage. A flat charge will be added to the policy and an endorsement will be derived.

If coverage is selected a second Ag XTRA Coverage Data screen (K114) will be displayed where users can input any applicable increased limits of insurance.

Policy Includes

These fields are prefilled but can be changed. Options are Property and/or Liability. To select either or both, click on the corresponding ‘Yes’ button. If ‘Yes’ is selected, screens will be displayed for you to input the applicable information pertaining to these coverages.

Policy Level Prop or Commercial IM Add’l Coverage

Click on the ‘Yes’ Button to add this coverage. If ‘Yes’ is selected, the Policy Level Comm'l Inland Marine/Prop Add'l Cov's screen (K009) will be displayed for you to input applicable information.

Farm Inland Marine

Applicable only for Other Than Farm Combo’ (700) Policies. Select Farm Inland Marine coverage by clicking on the ‘Yes’ button. However, the ‘Policy Includes:’ ‘Property’ must be ‘No’ Farm Inland Marine is not valid on Farm Combo Policies (715). The coverage is displayed, with ‘No’ and can not be changed.

Stable Liability If Stable Liability is not required, click on the ‘No’ radio button. Screen K022 will be added to the screen flow for additional information if Stable Liability is included.

Borrowed Farm Equipment Endt?

Select Borrowed Farm Equipment Endorsement by clicking the ‘Yes’ button. A flat charge of $40.00 will be included for this coverage. ‘Borrowed Farm Equipment Endt.’ coverage is not allowed with ‘Farm Inland Marine’ coverage.

Identity Fraud Select identity Fraud coverage by clicking the ‘Yes’ button. The system pre-fills with ‘Y’ when ‘Individual’ is selected for the ‘Insured Is’ entity on the General Policy Data Screen (K006). Property must be ‘Yes’ in order to select Identity Fraud coverage. Identity Fraud is not valid with Farm Inland Marine Coverage. Coverage is available for all states except Hawaii and Alaska.

April, 2011 18

Field Input Dairy Endorsement

Include the ‘Dairy Endorsement’ by select the appropriate range of numbers (0-250, 251–750, Over 750 cows) in the drop down to accurately represent the number of cows. A flat charge will be calculated and added for this coverage. This coverage is only available for approved states and will be displayed on the screen only for those states. Leave the selection blank if no endorsement needed.

Animal Collision

If required enter number of animals (1-5,000), limit per animal ($500, $1000 or $2,500) and deductible ($0 or $100).

Blanket Disruption Operations

Blanket Disruption Operations coverage is displayed only for states where it is applicable. Select Yes to include the coverage. If this coverage is selected the Blanket Disruption of Operations Data Screen will be added to the screen flow.

Waive Surcharge Waiver Surcharge is displayed only for states where it is applicable. Select Yes to include Waive Surcharge.


April, 2011 19

This Screen is displayed when you select Equipment Breakdown Coverage on Screen K007 Screen input K112:

Field Input Is the Equip Breakdown Deductible Different from the Property Deductible?

The system will default this field to “N”. Enter “Y” if you want a different deductible to apply to Equipment Breakdown Coverages. See next page for details.

Coverage Limit Fields The system default limits will be shown. However, these limits may be increased individually in the following steps:

Hazardous Substances, Perishable Goods, Expediting Expenses, Data or Media and Portable Covered Equipment: $50,000; $75,000; $100,000; $150,000; $200,000 or $250,000.

Consequential Loss to Livestock or Poultry and Drying Out: $25,000; $50,000; $75,000; $100,000; $150,000; $200,000 or $250,000.

Click the Continue button or hit the Enter key to move to the next screen.

The Exit button will close the application.

April, 2011 20

Screen input K112:

Field Input Equipment Breakdown Amount

If you changed the “Is the Equip Breakdown Deductible Different from the Property Deductible? field from “N” to “Y” this new field will appear on Screen K112. Use this field to enter the Equipment Breakdown deductible amount. The following amounts may be entered: $1,000; $2,500; $5,000; $10,000; $25,000; $50,000; $75,000; $100,000 or $250,000.

Equipment Breakdown Factor

If you changed the “Is the Equip Breakdown Deductible Different from the Property Deductible? field from “N” to “Y” this new field will appear on Screen K112. Consult the factor table in Rule 20. of the Travelers Agribusiness Manual (page FR-III-23) and enter the factor which corresponds to the chosen Equipment Breakdown and Farm Property Deductibles. For example, the factor for a $2,500 Equipment Breakdown deductible with a $500 Farm property deductible is 0.9730.



April, 2011 21

This Screen is displayed when you select Ag XTRA Coverage on Screen K007 Screen input K114:

Field Input

Coverage Limit Fields The system default limits will be shown. However, these limits may be increased individually in the following steps:

Electronic Data, Valuable Papers and Records, Business Fine Arts, Crime Coverage and Property in Transit: $25,000; $50,000; $75,000; or $100,000.

Accounts Receivable and Farm Personal Property Away From an Insured Location: $50,000; $75,000 or $100,000.



April, 2011 22

This Screen is displayed when you select Blanket Disruption of Operations on Screen K007 Screen input K113

Field Input Blanket Disruption of Operations Limit

This is a policy level coverage. It is available if there is Coverage E (Scheduled Farm Personal Property), Coverage F (Unscheduled Farm Personal Property), or Coverage G (Structures/Outbuildings) on the policy. Enter the limit of coverage required.

% of Exposure

The system pre-fills this field, but you may change the percentage of exposure. (50% - 100%)

Period of Indemnity

The system pre-fills this field, but you may change the number of days.

Agreed Amount The system defaults to No, but you may change it to Yes. If you change it to Yes, an additional premium will be charged.


April, 2011 23

This screen is displayed if a credit or debit was entered for Property/IM Mods or Liability Mods on

K007. On this screen you will need to input the credit or debit next to the applicable reason for the mod change.

Screen input K026

Field Input Property/IM - “C”redit / “D”ebit

Enter ‘C’ or ‘D’ next to applicable reason.

Liability - “C”redit / “D”ebit

Enter ‘C’ or ‘D’ next to applicable reason.

Property/IM – AMT

Enter the amount of credit (i.e. 5% would appear as .050).

Liability – AMT Enter the amount of credit (i.e. 5% would appear as .050) In example above there is a 10% credit for premises/equipment under liability.

Total Schedule Modification Individual credits/debits% must equal the Total Schedule Modification at the bottom of Property/IM and Liability column.


April, 2011 24

Screen input K027:

Field Input Comment Screen You must enter the reason this insured is receiving a credit or debit. A separate

comment screen will appear for each Scheduled Mod Credit or Debit entered on the previous screen as well as a General Comment screen.


Additional Navigation Buttons: Prev Cmnt: Takes you to the previous comment screen Next Cmnt: Takes you to the next comment screen Del Cmnt: Deletes the current comment screen

April, 2011 25

Liability Data

Screen input K020: Countrywide View (Except LA)

Field Input Gen Aggregate Enter Limit.

Travelers’ Standard offering is 2 million General Aggregate limit and 1million for Each Occurrence. (The system will rate liability limits of up to 6,000,000 for the General Aggregate and Each Occurrence limits.)

Fire Damage Enter Limit. (The Fire Damage limit cannot be higher than 100,000 except in Hawaii where it cannot be higher than 250,000).

Each Occ Enter Limit. Travelers’ Standard offering is 2 million General Aggregate limit and 1million for Each Occurrence. (The system will rate liability limits of up to 6,000,000 for the General Aggregate and Each Occurrence limits).

April, 2011 26

Field Input Med Payments Enter Limit. (The Medical Payments limit must be between $1000 and $10,000 -

$1000 is automatic and there is no charge).

Initial Farm Premises Class

The system will fill in the appropriate code when you move off of this screen. The Class Code is related to the ‘Total Acreage’ selected and the ‘Owner Operated’ response. For LA, you must input the appropriate class code. (See the screen K020 view for LA below)

Total Acreage

Select the appropriate range of acres. This field displays for all states except LA. (See the screen K020 view for LA below)

Owner Operated

Select Yes or No This field displays for all states except LA. (See the screen K020 view for LA below)

“A” Rated Liability Limits Factor

If there is no Published Increased Limits Factor for the Liability Limits, input the Increased Limits Factor in the “A” Rated Liability Limits Factor Field. If you wish to deviate from the Published Increased Limits factor, input the factor in the “A” Rated Liability Limits Factor field.

Liab Cov Adjust Ftr

The field displays at 1.000 and the user can change the factor within the range of 0.600 and 1.000.

Incl Products/Com Opns

The field displays as ‘Yes’. If do not want to include Products Completed Operations, you must change this field to ‘No’.

Incl Personal /Advertising Liab

The field displays as ‘Yes’. If do not want to include Personal Advertising Liability, you must change this field to ‘No’.

Farm Employer Liability

This is an optional Coverage. To include this coverage Input the Farm Employer’s Liability, the Each Occurrence limit and the Medical Payments limit on the bottom of the screen. Also input the Farm Employer’s Liability state and Farm Employers Liability exposure for each state that Farm Employers Liability is to be covered.

Each Occ Limit The limit entered cannot be more than the value input in the ‘Liability’ Each Occurrence field.

Class The screen displays class 01350. You can change class 01350 to class 01352 to include Farm Employer Liability with Motor Vehicle Extension on Policies effective on or after 1/1/2009.

State Enter the two letter State Abbreviation where Farm Employer Liability coverage is desired.

Exposure Input the full payroll amount.

Med Payment Limit The limit entered cannot be more than the value input the Med Payments field.

April, 2011 27

View for LA Only:


April, 2011 28

Screen input K021

Field Input Class Input any filed classes on the top part of the screen that apply to the policy.

You must input the ‘State’ and ‘Exposure’ fields for each class. (The ‘Help’ button will take you to the Help Screens where many of the commonly used class codes are listed.)

“A” Rated Class Input any filed classes (with “A” rates) on the bottom part of the screen that apply to the policy You must input the ‘State’ and ‘Exposure’ fields for each class. You must also input the ‘Liability “A” Rate’, Med “A” Rate, and Premium basis. Rates are provided by marketing and/or Travelers countrywide rate pages.

Premium Basis Premium Basis types are: A – Area, C – Total Cost, P – Payroll, S – Gross Sales (Receipts), T – Other and U – Units, I – Additional Insureds – not pro-rated.

Separate End Limit This field requires input for some “A” Rated classes Navigation buttons are available at the bottom of the screen that enable you to add more classes if

necessary. Click the Continue button or hit the Enter key to move to the next screen. The Exit button will close the application.

April, 2011 29

This Screen is displayed when you select Stable Liability on Screen K007. Screen Input K022

Field Input Class Input the appropriate classes that apply to the policy.

You must input the ‘State’ and ‘Exposure’ fields for each class.

Limit per Horse Input the Limit of coverage for each class entered.

No. Trips Input the Number of Trips for each class entered.

Premium Input the premium amount for each class entered.

Per Occur/Annual Aggregate

Input the number that relates to the Per Occurrence/Annual Aggregate limit you want. Valid Aggregate Limits are displayed at the bottom of the screen.

Click on the Continue button to move to the next screen The Exit button will close the application.

April, 2011 30

Policy Level Commercial Inland Marine/Property Additional Coverages

This screen is displayed when you select Policy Level Property or Comm'l IM Add'l Cov on Screen

K007.

Input for Screen K009:

Field Input Cov Type Select the appropriate Coverage Type from the drop down.

Click on the drop down to view the list of Coverage Types to select. (See the following page for items listed in the drop down)

Opt’l Description Input a description for each coverage type, up to 10 characters.

Limit Input the limit amount if required.

“A” Rate If the “A” Rate field is input, a flat charge can not be applied.

Flat Charge If a Flat Charge is input, an “A’ Rate can not be applied.

Ded Amt You may enter a Deductible Amount for each Coverage Type

F, A, R Type This field is displayed with Fixed but can be changed to Adjustable or Reporting

Apply Mod ‘No’ is displayed, but you may change it to ‘Yes’, however you cannot apply a mod if you have input a flat charge.

Click on the “A” Rate button on the bottom of the screen to display “A” Rates. Click on the Addl Cov Screen button on the bottom of the screen to display screen K086 which will allow

you to input additional coverages. Click the Continue button or hit the Enter key to move to the next screen. The Exit button will close the application.

April, 2011 31

The screens below show the options available for selection in the ‘Coverage Type’ drop down

April, 2011 32

Policy Level Liability & Crime Additional Coverages

This screen is displayed when you click on the Other Additional Coverages button on Screen K009. It can also be accessed from the Optional Coverages Screen K085.

Input for Screen K086:

Field Input Covg Part (Liability) (CG, FL)

Input the coverage part indicator, such as CG for commercial GL, FL for farm liability, CC for crime. WP is not used.

Liability Add’l Cov If the additional coverage is a liability coverage (coverage part of FL or CG), input the exposure in the "exposure or limit" field. The rate and the rate basis, or the flat charge is required. If the rate and rate basis are used and the ‘Apply Mod’ field equals "Y", the liability total mod will be reflected in the premium.

Covg Part (Crime) (CC, WP)

Input the coverage part indicator, such as, CC for crime. WP is not used. The ‘Limit’ and ‘Flat Charge’ fields are required. ‘Deductible’ is optional


April, 2011 33

Location Data

Screen input K050: (Countrywide view except for TEXAS) Field Input Rating Territory The system will fill this in, but you can change it if necessary.

Protection Class 2 digit protection class code.

Select Coverages Input a "Y" for each coverage that applies to the location. The appropriate screens

for those coverages will follow.

Farm Address Must be actual farm location address – not insured’s mailing address.

City Input the actual name of the city for the farm location.

County Optional

State Enter the 2 letter abbreviation of the state the farm is actually located.

Zip Code Enter the 5 digit code associated with the city.

County/Town Code Entry is Optional for all states except KY.

Hurricane % Ded This field will display after you click on the Continue Button if it is available for the location state. Select ‘Yes’ to apply Wind/Hail Coverage Deductible.

April, 2011 34

Field Input Wind/Hail This field will display after you click on the Continue Button if it is available for the

location state. Select ‘Yes’ to apply Wind/Hail Coverage Deductible.

Latitude / Longitude This is an optional field. Latitude values range from 0 to + 90 Longitude values range from 0 to –180.


April, 2011 35

Screen input K050: (TEXAS view only) Field Input Rating Territory Prefilled field (can be changed, if needed).

Protection Class 2 digit protection class code.

Select Coverages Input a "Y" for each coverage that applies to the location. The appropriate screens

for those coverages will follow.

Farm Address Must be actual farm location address – not the insured’s mailing address.

City Input the actual name of the city for the farm location.

County Input the county name for the farm location. (The system will prompt you if county is required for the location state.)

Place Code (TX ONLY) Once a valid County code is input, the system will derive and protect the 5-digit numeric code. The system fills in the Place Code when the user hits enter or continue to move off of this screen. The screen is then redisplayed with the Place Code.

State Enter the 2 letter abbreviation of the state the farm is actually located.

April, 2011 36

Field Input Zip Code Enter the 5 digit code associated with the city.

County/Town Code Optional

Wind/Hail This field will display after you click on the Continue Button if it is available for the

state. Select ‘Yes’ to apply Wind/Hail Coverage.

Latitude / Longitude This is an optional field. Latitude values range from 0 to + 90 Longitude values range from 0 to –180.


April, 2011 37

This screen is displayed when you select Wind/Hail % Ded and/or Hurricane % Ded on Screen

K050 Screen Input for K055: Field Input Hurricane Deductible

This field is displayed if Hurricane Ded % was available and selected on Screen K050. Enter the deductible percentage.

Per Hurricane

This field is displayed if Hurricane Ded % was available and selected on Screen K050. The default value displayed here is based on your selection on K050 but you may change it. However, Per Hurricane and Calendar Year Hurricane Ded % can not both be ‘Y’ or ‘N’.

Calendar Year Hurricane Ded %

This field is displayed if Hurricane Ded % was available and selected on Screen K050. This field will default to ‘N’ if Hurricane Ded % is selected on Screen K050, but you may change it. However, Per Hurricane and Calendar Year Hurricane Ded % can not both be ‘Y’ or ‘N’

Wind/Hail Deductible This screen is displayed when you select Yes for Wind/Hail, when available, on Screen K050. Enter the appropriate deductible percentage.


April, 2011 38

Dwelling/Tenant Data

Screen input K051: Field Input

Limit Input Building limit (found on application).

Covered Property Select the appropriate ‘Covered Property’ from options listed in the drop down. (See the following screen print which shows the options available in this drop down.)

High Value Dwelling High Value dwelling coverage is available if the building Limit is $1 Million or more. When this coverage is selected, a flat charge of $250 is added to the property premium.

Construction Select the appropriate ‘Construction’ type from the options listed in the drop down.

Deductible The Deductible defaults to $500 but can be changed.

Ded Factor The Deductible factor is generated based on the deductible amount.

Cause of Loss Select the appropriate Cause of Loss from the options listed in the drop down.

Building Type Select the appropriate Building type (found on application) from the options listed in the drop down.

April, 2011 39

Field Input

Scroll to Building No This field is Optional. It can be used to move to screen K052 to complete dwelling/tenant data for a specific building number that has been established.


Additional Navigation Buttons:

Next Dwg: This button will take you to a new screen to establish data for another building at this location Prior Dwg: This button takes you to the previous dwelling screen Fast Track: This option is not available at this time

This screen print shows the ‘Covered Property’ options available in the drop down.

April, 2011 40

Screen input K052: Field Input Optional Household P.P. Limit Prefills with ‘3’ (50% of DWG LMT), but can be changed.

Protective Safeguards

Enter any applicable safeguards or leave blank.

Mine Subsidence

This field will display for states where it is applicable. The system defaults to No, but you may change it to Yes. Refer to the ISO State Exception Rate Pages for more information regarding Coal Mine Subsidence Coverage.

Supplemental Heating Devices

Enter any applicable supplemental heating devices or leave blank.

Year Dwelling was Built or Wiring, Heating & Plumbing Replaced

This field will display for states where it is applicable. Enter 4 digits for the’ Year’ the dwelling was built or the year when Wiring, Heating & Plumbing were updated.

April, 2011 41

Field Input Other Appt Structure Limit

This field will display when it is applicable. Prefills with 10% of Coverage A, but can be changed.

Appurtenant Greenhouse Limit Optional Coverage

Earthquake Flat Charge

This field will display when it is applicable. Marketing provides if applicable.

Ded % This field will display when it is applicable. Prefilled, but can be changed.


April, 2011 42

This screen is displayed if you selected Unit/Tenant Owners Coverage on Screen K051 Screen input K052 for Unit/Tenant Owners Field Input Unit Owners Coverage This field defaults to ‘N’ but you may change it to ‘Y’ to include coverage.

Tenants Interest – Improvements and Alterations

This system pre-fills this field with 10% of the ‘Building’ value entered on Screen K051.

Protective Safeguards

Enter any applicable safeguards or leave blank.

Supplemental Heating Devices

Enter any applicable supplemental heating devices or leave blank.


April, 2011 43

Screen input K053:

Field Input Building: xxx of xxx This is system generated and cannot be changed.

Special Loss Settlement Option:

The system pre-fills this field with option #1, Insurance to value at 80%; however you can select another option from the drop down. New options – Insurance to Value at 80% with Opt (A) and RC EXT to 125% with Opt (B) - (these options are not available for Unit Owners or Manufactured Homes) When these options are selected screen K057 will be displayed with additional options of Green Building or Ordinance or Law.

Household Personal Property RC?

The system displays and pre-fills this field based on your selections on screens K051 and K052.

Loss of Use: The system pre-fills this field based on the Covered Property and Limit selected on screen K051.

Rental to Others: The system displays and pre-fills this field based on your selections on screens K051 and K052.

Field Input Inflation Guard The system displays this field based on your Covered Property selection on

April, 2011 44

screen K051. The field defaults to 00, but can be changed.

Special Limit Increases The system displays these fields based on the Optional Household P.P. Limit selected on screen K052.

Credit Card/Forgery Increase The system displays this field based on your selections on screens K051 and K052.


Additional Navigation Buttons include:

Opt’l Cov/Exclusns – This button will display screen K054 – Dwellings Optional Coverages/Exclusions Prior Dwg: This button takes you to the previous dwelling screen Next Dwg: This button will take you to a new screen to establish data for another building at this location

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Screen input K057:

Field Input Building: xxx of xxx This is system generated and cannot be changed.

Additional Options: You may select Green Building and/or Ordinance or Law % by clicking on

the Yes button.

Green Building Select Yes for this option

Ordinance or Law % Select Yes for this option

Choose Ord/Law % This field is only displayed when Ordinance or Law % is selected. Enter the appropriate %. For example 10% must be entered as 010.

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Screen Input for K054: - Countrywide View Field Input Vacancy and Occupancy Enter the number that corresponds with your waiver selection from the

options available.

From Enter the date for the beginning time span of the vacancy and unoccupancy waiver selected. mmddyy

To Enter the end date for the vacancy and unoccupancy waiver selected. mmddyy

Sump Overflow/Backup Coverage

Enter the number that corresponds with the limit required.

Optional Property Exclusions The system defaults the exclusions to ‘N’ but you may change any or all of them to ‘Y’.

RC Extended with 150% The system defaults to ‘N’ but you may change it.

Click the Continue button or hit the Enter key to move to the next screen. The Exit button will close the application

April, 2011 47


Return To Previous Screen: This button will bring you back to screen K053 – Dwelling Tenant Data – 3 Prior Dwg: This button takes you to the previous dwelling screen Next Dwg: This button will take you to a new screen to establish data for another building at this location

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Screen Input for K054: - Texas Only View Field Input Vacancy and Occupancy Enter the number that corresponds with your waiver selection from the

options available.

From Enter the date for the beginning time span of the vacancy and unoccupancy waiver selected. mmddyy

To Enter the end date for the vacancy and unoccupancy waiver selected. mmddyy

Sump Overflow/Backup Coverage

Enter the number that corresponds with the limit required.

Optional Property Exclusions The system defaults the exclusions to ‘N’ but you may change any or all of them to ‘Y’.

RC Extended with 150% The system defaults to ‘N’ but you may change it.


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Return To Previous Screen: This button will bring you back to screen K053 – Dwelling Tenant Data – 3 Prior Dwg: This button takes you to the previous dwelling screen Next Dwg: This button will take you to a new screen to establish data for another building at this location

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Scheduled Farm Personal Property

This screen is displayed if you answered ‘Y’ to Scheduled Farm Personal Property (Covg. E) on Screen K050

Screen input K060:

Field Input Type Select the appropriate ‘Type’ from the drop down list. You must select at

least one ‘Type’. A total of 10 different Property Types can be selected.

Limit Enter the total ‘Limit’ amount (not per hundred) for the property type selected.

Cause of Loss Select the appropriate ‘Cause of Loss’ from the drop down list.

Ded The system displays a 500 dollar deductible, but you may change it to another valid deductible amount.

Ded Ftr The Deductible Factor is generated for deductible amounts greater than 500 when you click on the continue button. The factor can be changed to another valid amount.

Rpt Frm The system displays ‘N’ for Report Form, but you can change it to ‘Y’.


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Screen input K061:

Field Input Type Enter the number that corresponds with the ‘Type’ of Property.

(The Type number is displayed with your selection on Screen K060. Use the Prior Screen button at the bottom of your screen to go back and view it.)

Cause of Loss Enter the Cause of Loss. It must be the same as the one you selected on screen K060 screen. Use the Prior Screen button at the bottom of this screen to go back and view it.

Increased Limit Enter increased limit for Peak Season coverage.

To Enter the date Peak coverage expires.

From Enter date Peak coverage begins.

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Field Input Multi-Peak The multi-Peak Season option may be used when more than one peak occurs for the

same type of Property (such as Grain). Multi-Peak is a coverage option that uses reporting coverage type rating without requiring reports from the insured.

Foreign Objects Foreign Objects coverage may be included on Scheduled Machinery (03), Harvesting Machines (08) or the Cotton Pickers types of property (12 &/or 13). Foreign Objects covers damage to machinery when a Foreign Object has been drawn into a farm implement (such as a rock being drawn into a combine).

Type Select the type. It must be a valid Type as noted above and must match what was entered on screen K060. Use the Prior Screen button at the bottom of this screen to go back and view it.

Cause of Loss Select the Cause of Loss type. It must match what was entered on screen K060 for the Type. Use the Prior Screen button at the bottom of this screen to go back and view it.

Limit Enter limit for Foreign Objects. It must be the same as or less than the amount entered on screen K060 for the Type. Use the Prior Screen button at the bottom of this screen to go back and view it.

Spoilage Coverage Spoilage Coverage May be written if the Type of Property input on screen K060 is General Property (5) or Harvested Grain (11). Input the Spoilage Class. The class is determined by what is being covered, such as Apples, Watermelon, etc. See the Farm Manual or the CLM for more information about Spoilage.

Limit

Enter the dollar amount of coverage required.

Breakdown / Contamination?

The system defaults to ‘Y’ for this coverage, but you may change it to ‘N’. If this field is ‘Y’, Spoilage Coverage will be rated to include Breakdown/Contamination. If this field is ‘N’, Spoilage Coverage will be rated to exclude Breakdown/Contamination. See the Farm Manual or the CLM for more information about Spoilage.

Public Power Outage?

The system defaults to ‘N’ for this coverage, but you may change it to ‘Y’. If this field is ‘Y’, Spoilage Coverage will be rated to include Public Power Outage. If this field is ‘N’, Spoilage Coverage will be rated to exclude Public Power Outage. See the Farm Manual or the CLM for more information about Spoilage.

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Field Input Refrigeration Agreement in Force?

The system defaults to ‘Y’ for this coverage, but you may change it to ‘N’ to indicate that a Refrigeration Agreement is not in Force. If Breakdown/Contamination is not being covered, you must input an ‘N’ in this field. See the Farm Manual or the CLM for more information about Spoilage.

Selling Price Option?

The system defaults to ‘N’ for this coverage, but you may change it to ‘Y’ to include Selling Price Option.

Refrigeration Backup System Warranty?

The system defaults to ‘N’ for this coverage, but you may change it to ‘Y’ to indicate that a Refrigeration Backup System Warranty is in Force. If Public Power Outage is not being covered, this field must be input with an ‘N’.


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Unscheduled Farm Personal Property

This screen is displayed if you answer ‘Y’ to Unscheduled Farm Personal Property (Covg. F) on Screen K050.

Screen input K065:

Field Input Deductible The system pre-fills the Coverage F deductible but you can change it to another valid

amount.

Ded Factor If deductible is greater than 1,000, you will need to enter a deductible factor with a decimal (if not, leave blank). For some states a deductible factor is required for Coverage F deductibles over 500.

Type Select type of Property from the options listed in the drop down.

Limit Enter the total limit for each ‘Type’ of Farm Personal Property.

Cause of Loss Select a Cause of Loss type from the options listed in the drop down.

Peak Season

If applicable – enter the limit amount for Peak Season.

From Enter the beginning date for Peak Season. Mmddyy

To Enter the end date for Peak Season. MMDDYY


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Screen input K068:

Field Input

Type Enter the number that corresponds with the ‘Type’ of Property. Property types 9-14 are eligible for blanket Foreign Objects coverage

(The type number is displayed with your selection on Screen K065. Use the Prior Screen button at the bottom of your screen to go back and view it.)

Cause of Loss Enter the Cause of Loss. It must be the same as the one you selected on screen K065 screen. Use the Prior Screen button at the bottom of this screen to go back and view it.

Limit Enter limit for Foreign Object coverage. This limit cannot exceed the Coverage F limit entered for the property type on Screen K065 .


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Structures/Outbuildings Data

This screen is displayed when you answer ‘Y’ to Structures/Outbuildings (Cov - G) on screen K050

Screen input K070:

Field Input

Limit Enter the Building limit amount.

Description Enter a description of the Structure – (i.e. barn, storage bldg., greenhouse, dairy).

Mine Subsidence This field will display for states where it is applicable. The system defaults to No, but you may change it to Yes.

Refer to the ISO State Exception Rate Pages for more information regarding Coal Mine Subsidence Coverage.

Deductible The system defaults to $500 but you can change it to another valid amount for this building.

Ded Factor If the deductible is greater than 1,000, you will need to enter a deductible factor with a decimal (i.e. 0.75 - if not, leave blank). For some states a deductible factor is required for deductibles over 500.

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Field Input

Earthquake Flat Charge

Enter the Flat Charge amount for Earthquake coverage for this building.

Ded %: The system pre-fills with 5%, but you can change it if a Flat Charge amount is entered.

Construction Select a Construction type from the options in the drop down list.

Building Type Select Building Type from the options in the drop down list. Building Types selections are edited based on the Limit except for ‘N/A (4)’.

Select ‘N/A’ (4), for ‘Building Types’ = Outside Radio/TV Equipment (8), Power/Light Poles (10), Fences/Pens/Feed Racks (11).

See the ISO CLM for more information on Building Type Requirements.

Cause of Loss Select the Cause of Loss from the options in the drop down list.

Valuation Select the Valuation (Replacement) type from the drop down list.

RC (1) = Replacement Cost

ACV (2) = Actual Cash Value

Funct’l RC (3) = Functional Replacement Cost (not valid for all states – the system will prompt you if it is not valid.)

Type of Structure Select the Type of Structure from the options listed in the drop down.

Cosmetic Damage Excl.

Defaults to “N”. Select “Y” to exclude cosmetic damage and add the Cosmetic Damage Exclusion Endorsement to that building. (Note: This option does not apply in Montana).


Additional Navigation Button:

Go to Options Button – This will take you to Screen K071 Structures Optional Coverages/Exclusions

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This screen is displayed if you clicked on the ‘Go To Options’ button on screen K070

Screen input K071:

Field Input Description The system displays the description that you input on Screen K070.

Vacancy and Unoccupancy

Input a value from the selections displayed on the screen.

From Enter the beginning date for the selection you entered for Vacancy and Unoccupancy. If you selected 3 (Both), you must enter a From date for both Waiver of 120 Day Loss Condition and Waiver of 30 Day Vacancy Restriction.

To Enter the end date for the selection you entered for Vacancy and Unoccupancy. If you selected 3 (Both), you must enter a From date for both Waiver of 120 Day Loss Condition and Waiver of 30 Day Vacancy Restriction.

Optional Property Exclusions

The system defaults all of the exclusions to ‘N’, but you may change them to ‘Y’ to include an exclusion.

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Additional Navigation Buttons Include:

Return To Previous Screen: This button will bring you back to screen K070 – Structures Outbuilding Data (Cov G) Prior Dwg: This button takes you to the previous building at this location Next Dwg: This button will take you to the next building at this location

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Miscellaneous Scheduled Personal Property

This screen is displayed when you answer ‘Y’ to Misc Scheduled Personal Property on screen K050

Screen input K080: Field Input Type Select the Type of Personal Property from the options in the drop down list.

Limit Enter the limit for all items for each type of property. (i.e. If you have 3 items of golf

clubs, add the limit of coverage for each and input the total limit next to the Personal Property type of ‘Golfers Equipment (8).

“A” Rate The "A" rate is displayed when you click on the ‘Redisplay Screen for “A” Rates’ button. You may change the "A" rate. If you select a Personal Property Type of ‘Other (25)’, you must input the "A" rate.


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Optional Coverage Data

This screen is displayed when you answer 'Y' for 'Opt'l Coverages, CM/Prop Add'l Cov' on Screen

K050 Screen input K085: Field Input Cab Glass Enter the number of pieces of equipment for which cab glass coverage is to be

provided.

Computer Limit Enter the limit for Computer coverage at this location.

Flat Charge Enter the Flat Charge provided by Marketing.

Deductible The system default is $500, but you may change it. If the deductible is $1,000 and over, then a deductible factor is required.

Watercraft Hull Cov Limit

Input the limit for Watercraft Hull coverage.

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Field Input Rate

You must enter either a Rate or a Flat charge for Watercraft Hull Coverage.

Rate Basis

You must enter the Rate Basis if you have entered a Rate for Watercraft Hull Coverage.

Flat Charge You must enter a Flat Charge unless you have entered a Rate for Watercraft Hull Coverage.

Deductible

The system will default a deductible amount, but you may change it.

Deductible Factor

You may enter a deductible factor if you have entered a Rate for Watercraft Hull Coverage.

Extra Expense Limit Extra Expense coverage may be included if at least one structure or outbuilding is covered for a location. Enter the applicable limit.

Restoring Records Restoring Records coverage is included with a limit of $2,000 at no extra charge if there is Coverage E (Scheduled Farm Personal Property) or F (Unscheduled Farm Personal Property) on the location. You may enter a higher limit. The system will calculate a premium charge for the increased limit.

Dwelling Glass Cov Dwelling/Tenant selection on Screen K050 must be Yes for this coverage to be valid. Enter the Flat Charge Amount.

Disruption of Farming Operations: Limit

This coverage is available by location if there is Coverage E (Scheduled Farm Personal Property), Coverage F (Unscheduled Farm Personal Property), or Coverage G (Structures/Outbuildings) on the policy. Enter the limit of coverage required.

% of Exposure

Enter the percentage of exposure. (50% - 100%)

Period of Indemnity

The system pre-fills this field, but you may change the number of days.

Agreed Amount

The system defaults to No and change is not allowed.



Liab/Other Addt’l Cov: This will take you to Screen K086 - Policy Level Liability & Crime Additional Coverages.

You can also access Screen K086 from Screen K009 by clicking on the Other Addt’l Cov Screen button. Prop & Comm’l IM Cov: This will take you to Screen K087 – Loc Level Prop / Comm’l Inland Marine Add’l Cov’s.

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Policy Level Liability & Crime Additional Coverages

This screen is displayed when you click on the Liab/Other Add’l Cov button on Screen K085. It can also be accessed by clicking on the Other Additional Coverages button on Screen K009.

Input for Screen K086 Field Input Covg Part (Liability) (CG, FL)

Input the coverage part indicator, such as CG for commercial GL (700 policies), FL for farm liability (715 policies), CC for crime. WP is not used.

Liability Add’l Cov If the additional coverage is a liability coverage (coverage part of FL or CG), input the exposure in the "exposure or limit" field. The rate and the rate basis, or the flat charge is required. If the rate and rate basis are used and the ‘Apply Mod’ field equals "Y", the liability total mod will be reflected in the premium.

Covg Part (Crime) (CC, WP)

Input the coverage part indicator, such as, CC for crime. WP is not used. The ‘Limit’ and ‘Flat Charge’ fields are required. ‘Deductible’ is optional

April, 2011 64

Click on the Continue button to move to the next screen. The Exit button will close the application.


Return to Previous Screen: This will take you to Screen K009 - Policy Level Inland Marine / Prop Add’l Cov’s

April, 2011 65

Location Level Property/Commercial Inland Marine Additional Coverages

This screen is displayed when you click on the Prop & Comm’l IM Cov button on screen K085

Input for Screen K087: Field Input Cov Type Select a Coverage Type from the options listed in the drop down.

(See the screen print below to see the ‘Coverage Types’ available in the drop down.)

Limit Enter the limit for each Coverage Type selected.

“A” Rate Click on the ‘Display A Rates’ button to display the published ‘A’ Rate for the Coverage Type. “A” rate and Flat Charge can not both be entered.

Flat Charge

Enter the Flat Charge amount. Flat Charge can not be entered in “A” Rate is used.

Ded Amt Enter the Deductible Amount.

Fixed, Adjust or Report Type

The system displays ‘Fixed’ in this field, but you may change it to another option listed in the drop down.

Apply Mod The system displays ‘No’, but you may change it to ‘Yes’ for “A” Rated Coverage Types. Apply Mod is not allowed with Coverage Types where a Flat Charge is applied.


April, 2011 66


Return to Previous Screen: This will take you to Screen K010 - Action / Requotation Selection This screen print shows the Coverage Types available in the drop down

April, 2011 67

Screen K010:

This screen will appear after each location and/or type of coverage is completed. To add a new Property location, use option ‘A8’ - Go to Next Location. This screen may also be accessed from the Activities (K005 screen) using Activity # 3 - Requotation.

Screen input K010: Field Input Option

Two or three digit code pertaining to activity selection (Example: Input ‘R13’ for Liability / Other Additional Coverages then ‘enter’). To Process your Quote – Choose Option A5 – to go to the Activity Menu or you may choose Option A1 which will take you directly to the Process Screens to process the quote.

Location Number Enter the Location number to work on a specific location.

Building Number Enter the Building number to work on a specific building.


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To Process the Quote, Select Activity 2 and Click on the Continue button to move to the next screen.

April, 2011 69

Screen Input K090: Field Input Quote Option Input the quote option to select the type of output you need.

Quote Date The system pre-fills this date.

Quote Output Option Input the output option to select the way you want to view your output – Printer,

Screen or both. If you choose Option #1 your Quote Option will be displayed when you click on the Continue Button. If you choose Option #2 or 3, your Quote Option will be available in PDF format and you may view it from the Activities Menu Screen K005, by selecting the ‘View Print Jobs’ button on that screen.

Print Option Input your print option and change your Printer LTerm if needed.

Click on the Continue button to move to the next screen.

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If you choose ‘Screen’, the documents you selected will be displayed and you can scroll or enter through them. ‘ESC’ takes you back to the Activities Menu Screen K005. If you choose ‘Printer’, the Activities Menu Screen K005 will be displayed and you can click on the ‘View Print Job’ button to view the documents you selected. If you choose ‘Printer and Screen’ you will move to the screen display of your selected documents and/or you can click on ‘ESC’ to go back to the Activities Menu Screen K005 where the ‘View Print Job’ button may be used to view the documents you selected.


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Output Options

Click on the View Print Jobs button to view the PDF documents for your processed quotes or to print the PDF documents.

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The ‘Printer Output for HATS 3270 Printing Support’ screen is displayed when you click on the ‘View Print Jobs’ button on the Activities Menu Screen K005. You have the option to Click on ‘Open’ or ‘Delete’. When you click on ‘Delete’ the PDF documents are deleted. You will have to re-process the quote to re-create the PDF documents. When you click on ‘Open’, the following Pop Up message will display.

April, 2011 73

Click on ‘Open’ in the pop up message The documents you selected on the Quote Verification Screen K090 will display. You may Print and/or Save the PDF documents. See the example below. Please note that the PDF documents are not saved on the system. They will remain available for viewing while your session is active; however, when you close your session the PDF documents are not saved and must be re-created. Therefore, we suggest that you manually save the documents.

April, 2011 74

If you selected Output Option 2 (Screen) on Quote Verification Screen K090, this is an example of an online display of the quote proposal. Enter or use the navigation buttons at the bottom of the screen to go through all pages. Escape will take you back to the Activities menu Screen K005. Click on the Continue button to move to the next screen. The Exit button will close the application.

April, 2011 75

Above is an example of a PDF quote proposal document. If you select Output Option 1 (Printer) or 3 (Printer and Screen) on the Quote Verification Screen K090, and you click on the View Print Jobs button on screen K005, this is an example of a PDF version of the quote proposal document you will see.

This is an example of an online display of a policy quote. Enter or use the navigation buttons at the bottom of the screen to go through all pages. Escape will take you back to the Activities menu Screen K005. Click on the Continue button to move to the next screen. The Exit button will close the application.

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Issuance

Enter ‘4’ in the Activity box on the Activities menu screen K005 to display the General Policy Issue Data screen K100. Click on the Continue button to move to the next screen. The Exit button will close the application.

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Screen K100 Input:

Field Input Policy Package Combinations

Option #3 is displayed in this field.

Farm Locations Included with Initial Premises Liability Charge?

Change to Y to add Liability only locations Screen K111 will be added for you to complete the location address information

Mortgagees or Loss Payees?

Change to Y to add a Mortgagee or Loss Payee. Screen K125 will be added for you to complete Mortgagee/Loss Payee Information

Supplemental Policies?

Change to Y to add Supplemental Policy information. We currently do not use this option.

Manuscript Endorsements?

Change to Y to add Manuscript Endorsements Screen K120 will be added for the Manuscript Endorsement information.

Commission The system pre-fills the commission. Do not change any other pre-filled fields.


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Screen K105 Input: Field Input ST State is pre-filled.

Loc Location number is pre-filled.

Occupancy Description

Enter the description of the occupancy.

CSP Territory ISO Territory Code – See Underwriting for ISO Codes.

County / Town Code Some states require County / Town Codes. The system will prompt you when required.


April, 2011 79

This screen will display if you answered Yes to Farm Locations Included with Initial Premises Liability Charge? On Screen K100

Screen K111 Input: Field Input Location xxx of xxx This field is pre-filled and can not be changed.

Farm Address Enter the location street address, city, state and zip code for each location included

with Initial Premises Liability Charge.


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This screen is displayed if you answered ‘Yes’ to ‘Manuscript Endorsements’ on Screen K100

Screen K120 Input: Field Input Endorsement Coverage

Enter the Endorsement Coverage. Valid values are IL, FP, FL, FM, CM, CG, CP and CR.

Endorsement Number

Enter the Endorsement Number – The number 1 is invalid only if the Endorsement Coverage is IL.

Free Form Field This is an optional field that allows text entry to explain the manuscript endorsement.

Enter D to Delete This Endorsement

You can delete the Endorsement by entering a ‘D” in this field.


April, 2011 81


Prior Endt: This will take you to the previous Manual Endorsement Next Endt: This will take you to the next Manual Endorsement screen Prior Screen: This takes you to the previous screen Next Screen: This takes you to the next screen

April, 2011 82

Screen K115 Input: Field Input Description Enter a description of the Personal Property.

Limit Enter the limit of coverage for each item.

For’n Objs Cov

This field will only be displayed if you selected Scheduled/Borrowed Machinery (03) on Screen K060 and completed the required information on Screen K061 for Foreign Objects coverage. Enter Y or N.

Quoted Limit This field is pre-filled with the Limit entered on Screen K060 (Scheduled Farm Personal Property Cov – E). When you click on Continue, and there are multiple items for which you have entered limits, they will be totaled. A new field called ‘Scheduled Limit’ will appear to show that sum. If the Scheduled Limit on this screen does not match the Quoted Limit (entered on Screen K060), you will be prompted to either change the limits on this screen or to ‘Continue’. If you ‘Continue’, the Quoted Limit on Screen K060 will be changed to match the Scheduled Limit on this screen.

April, 2011 83

Field Input Quoted For’n Objs Limit

This field is pre-filled with the Limit entered on Screen K061 (Scheduled Farm Personal Property Cov – E). When you click on Continue, if the total limit for Foreign Objects does not match the limit you entered on Screen K061, new field called ‘Foreign Objects Limit’ will appear to show that amount You will be prompted to either change the limits on this screen or to ‘Continue’. If you ‘Continue’, the Foreign Objects Limit on Screen K061 will be changed to match the Foreign Objects Limit on this screen.



Prev Type: This will take you to the previous Type of Scheduled Property, if you’ve moved from the first Type, based on what you entered on screen K060 Next Type: This will take you to the next Type of Scheduled Property based on what you entered on screen K060 Prev Screen: Because this screen can have up to nine occurrences this button will take you to the previous screen for Scheduled Property, if you’ve moved beyond it, based on what you entered on screen K060 Next Screen: Because this screen can have up to nine occurrences, this button will take you to the next screen for Scheduled Property based on what you entered on screen K060

April, 2011 84

Screen K116 Input: Field Input Item No

This field is system generated. Change is not allowed.

Description Enter a description for the Miscellaneous Personal Property. Two lines are provided for the description of each item.

Limit You must enter a limit for each item/description.

Quoted Limit This field is pre-filled with the limit that was entered on Screen K080. When you click on Continue, and there are multiple items for which you have entered limits, they will be summed. A new field called ‘Scheduled Limit’ will appear to show that sum. If the Scheduled Limit on this screen does not match the Quoted Limit (entered on Screen K080), you will be prompted to either change the limits on this screen or to ‘Continue’. If you ‘Continue’, the Quoted Limit on Screen K080 will be changed to match the Scheduled Limit on this screen.


April, 2011 85


Prev Type: This will take you to the previous Type of Miscellaneous Personal Property, if you’ve moved from the first Type, based on what you entered on screen K080 Next Type: This will take you to the next Type of Miscellaneous Personal Property based on what you entered on screen K080 Prev Screen: Because this screen can have up to nine occurrences this button will take you to the previous screen for Miscellaneous Personal Property, if you’ve moved beyond it, based on what you entered on screen K080 Next Screen: Because this screen can have up to nine occurrences, this button will take you to the next screen for Miscellaneous Personal Property based on what you entered on screen K080

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This screen is displayed when you answer ‘Y’ to Mortgagees or Loss Payees? On screen K100 Screen K125 Input Field Input Certificate Holders Name and Address

Input the name and address of the financial institution.

Special Provisions

Input any special provisions specific to this certificate.

Loc/Bldg NO. for Buildings:

Input the Location and Building Number for each location and building that has a mortgage for the Certificate Holder input on this screen .

Loc/Bldg NO. for Household P.P.:

Input the Location Number for each Household Personal Property item that is a loss payable for the Certificate Holder input on this screen.

Loc/Bldg NO. for Scheduled P.P. Items:

Input the Location Number for each Scheduled Farm Personal Property Item that is a Loss Payable for the Certificate Holder input on this screen.

Loc/Bldg NO. for Misc. P.P. Items:

Input the Location Number for each Miscellaneous Personal Property Item that is a Loss Payable for the Certificate Holder input on this screen.

April, 2011 87



Delete Certificate: Deletes the Certificate that is currently displayed Next Certificate: Moves to the next Certificate if applicable Prev Certificate: Moves back to the previous Certificate, if you’ve moved to the next.

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This screen is displayed when you enter a Coverage Part of CG or FL on Screen K086 Screen K137 Input: Field Input Coverage Name The system pre-fills this field with information you entered on Screen K086.

Terr The territory field will display with a default code of 999, but you may change it.

Type Input the premium basis Type.

Incr Limits Ftr The system defaults to 01.000, but you may change it if necessary.

Prem Base You may input the Premium Basis, however, entry in this field is not required.

SLN The system defaults to subline 334, but you may change it.

Class Input the class code for the Coverage Name displayed.

CC The system defaults to Coverage Code 55 (bodily injury and property damage), but

you may change it.


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This screen is displayed if you entered data for Crime Addt’l Coverage on Screen K086 Screen K139 Input: Field Input Coverage Name

This field is pre-filled with the Coverage Name selected on Screen K086.

FICC Class

Input the appropriate FICC class – you must enter the corresponding CG CC number.

# of Emp/Rate/Grp

Input the Number of Employees, Rate or Group.

Burg Class

Input the Burglary Class Code.

Burg Terr

Input the Burglary Territory Code.

# of Add’l Locs

Input the number of Additional Locations.

CG - CC

Input the CG CC number.


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Screen K130 Input Field Input Form You may add a form in a blank space at the end of the forms list. (See the example in

the Screen Print that follows.) You must enter the specific form number and edition date. To delete a form, space bar through the form number. (Note that in this example, the Manuscript Form that was added on the Manuscript Endorsement Screen K120, is listed at the top of the forms list on this screen).


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There are blank spaces at the end of the forms listed on the Form and Declaration Data Screen K130. You may add forms by filling in the form number with the edition date in a blank ‘Form’ space. The above (CG D2 47 08 08) is an example of an optional form that was added to the end of the forms list display. No other entry is required. The system fills in the form name, etc. when you click on ‘Continue’ or hit ‘Enter’.

April, 2011 92

The Continue button on the last K130 screen will bring you to the Activities menu screen (K005). Input ‘Activity’ # 5 to issue the policy.


April, 2011 93

Screen K135 Input: Field Input Policy Number Input the policy number for this account.

Rate Effective Date The system pre-fills this date.

SAI: Input the SAI number.

Issuing Form Number:

The system pre-fills this number.

Audit Indicator (A,N): If the policy is auditable, input an "a" in this Field. If the policy is not auditable, input an "n" in this field. The system defaults this field to N (No).

Renewal Certificate? (Y/N) :

This field defaults to N and cannot be changed.

April, 2011 94

Field Input Non-Downstream Override? (D/N):

If this policy is eligible to go downstream, this field will be prefilled with "D". If you do not want this policy to go downstream, Input a "n" in this field.

Policy Prefix: This field can be left blank.

Can Total Premium Be Calculated? (Y/N)

If the Non-Downstream Override field is ‘D’, this field should be Yes. If the Non-Downstream Override field is equal to N, this field can be either Yes or No.


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The following screen is displayed when fill in forms are included for the policy to alert the user that additional information may be required.

Click on ‘Continue’ or hit ‘Enter’.

The above is an example of a fill in form that was listed on the previous page and requires additional information.

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Complete the following billing screens for policy issuance.

If deposit not received, input the word “Override” in the Check Number.

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Complete Output Options for the policy.

Note: Manual update – Can be changed to Yes if policy needs Manual keying. Click on ‘Continue’ or hit ‘Enter’. The Policy will either issue with the statement: “Sent to National Director”. Or it will be sent to Authority Threshold.

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Miscellaneous

The following screens show messages that you may encounter and explain the actions/steps you should take to resolve the issue.

Click on the ‘X’ in the upper right corner to close this screen.


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Policy Change - Endorsement

Input Screen K001: Field Input Function

Input P4 – Change.

Form Input the 3 digit form number. (715, 700, 707, 760)

Quote/Policy Number Input the 8 digit alpha/numeric policy number.

Effective Date Input the Effective date of policy.

Change/Cancel Date Input the Effective date of change.


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Input Screen K002: Field Input Insured’s Name This is the only field where a change is allowed on this screen


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Input Screen K005: Field Input Activity

Input 1 – ‘Enter Data’ If you are amending a dwelling or outbuilding. Activity ‘1’ takes you to the General Policy Data screen K006 and you can navigate through all of the policy screens from there. Input 4 – ‘Enter Data’ – will take you to the General Policy Issue Data screen K100 and you can navigate forward through the issuance screens which include Location Issue Data screen K105 and Form and Declaration Data screen K130. Input 3 – ‘Requotation’ will take you to Action / Requotation Selection screen K010 where you can access a list of ‘Requotation Options’. Input 7 - to delete a specific location, building or coverage.

Location Input the location number to go directly to that location if you are amending a specific location.

Building Input the Building number in conjunction with the Location number, if you are amending Building specific information for a Location.

Quote Version This field is not used for policy endorsement activity.


Continue processing through the screens and change applicable data as necessary per the insured’s request. If no changes are required on a screen, just click on Continue or hit the Enter key to proceed to the next screen.

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Farm Personal Property Schedule Change

Input Screen K115: Field Input Description

To change the description of an item, dash out the entire item field to delete it and add the correct description in a blank row.

Limit Dash out the entire corresponding Limit for the items that was deleted and enter the correct amount in the new row.

Quoted Limit This field is pre-filled with the Limit that was input on Screen K060 (Scheduled Farm Personal Property Cov – E) When you click on Continue, the Limits will be totaled. A new field called ‘Scheduled Limit’ will appear to show that sum if it is different than the Quoted Limit. If the Scheduled Limit on this screen does not match the Quoted Limit (entered on Screen K060), you will be prompted to either change the limits on this screen or to ‘Continue’. If you ‘Continue’, the Quoted Limit on Screen K060 will be changed to match the Scheduled Limit on this screen.

To delete an item – fill the entire field with dashes (-).


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Mortgagee and Loss Payee Information Change

Input Screen K125: Field Input Certificate Holders Name and Address

Use the buttons at the bottom of the screen to add, delete or change certificate holders for the policy. If no changes – click on Continue or hit enter.

Special Provisions This field can be used to enter helpful information i.e. Loan Number.

Click the Continue button or hit the Enter key to move to the next screen. The Exit button will close the application. Click on Enter & Escape to save your changes and move back to the Activities Screen K005

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Issue the Change

Input Screen K005: Field Input Activity When all changes have been completed, input Activity ‘5’ to proceed to issuance.


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The ‘Non-Downstream Override’ should always default to "D". Do Not Issue anything with ‘Non-Downstream Override’ Y without management approval.

Click on Continue or hit the Enter key to proceed to issuance. The Exit button will close the application.

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Change Wording

You may delete, but not update; system generated canned wording which reflects the changes you've made.

You may also add your own change wording. To Delete Change Wording:

Dash out the ‘Chg Word Ind’ field to the left of the line(s) of wording and hit ‘enter’. To add your own wording:

1. Use the NEXT SCRN Button to move to the last (or blank) page of system generated canned wording. 2. Skip a line after the last entry and type your message.

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Input Screen K121: Field Input Chg Word Ind Input a Change Word Indicator once for each message regardless of the number of

lines you use. One line of wording is required, but multiple lines can be input. Change Word Indicators: FL - Farm Liab CG - Comm'l Gen Liab (715 form) FM - Farm Im Livestock CM - Comm'l Im FP - Farm Prop Cc - Comm'l Crime FA - Farm Im Machinery IL - Misc (Top) OP - Chg Slip/Overprint WP - (Erisa) Ms - Misc (Bottom) CG – General Liability (700 form)



Re-Gen Chg Word’g: Click on this button to regenerate and restore any system generated canned wording you have deleted. This will bring you back to screen K132. Click on the Continue button on that screen to return to screen K121 to see the regenerated canned wording. Prv Scrn: If there are multiple Change Wording Screens, the Previous Screen button will take you to a previously viewed screen. Next Scrn: If there are multiple Change Wording Screens, the Next Screen button will take you to the next Change Wording Screen.

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Input Screen K140: Field Input Change Endorsement Description

This field can be used to state what change has been made to the policy. The information entered in this field is displayed on screen K031 (P9 – Policy Inquiry on the Function Menu screen K001) and is stored until another P4 Change is made. The information does not print on the policy declaration.

Do not make any other changes on this screen. Click on the Continue button or hit the Enter key to complete the issuance of the change endorsement.

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Add a Boat

This screen is displayed when you answer 'Y' for 'Opt'l Coverages, CM/Prop Add'l Cov' on Screen

K050 Screen input K085: Field Input Watercraft Hull Cov Limit

Input the limit for Watercraft Hull coverage.

Rate

You must enter either a Rate or a Flat charge for Watercraft Hull Coverage.

Rate Basis

You must enter the Rate Basis if you have entered a Rate for Watercraft Hull Coverage.

Flat Charge You must enter a Flat Charge unless you have entered a Rate for Watercraft Hull Coverage.


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The Form and Declaration Data screen K130 will be displayed in the screen flow for endorsements.

To print an existing form with your endorsement, key a ‘+’ in the field to the left of the applicable form. (see form PN T3 37 05 02 above)

When adding hull coverage – the form will come up automatically, the same will happen when adding the boat liability Code


In order to maintain the integrity of our forms databases, any duplicate or invalid forms that may generate should be called in to the help desk. Please include the error message along with the forms information.

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Some forms require that you input specific information. These forms are known as ‘Side Door’ forms because they require you to fill in information that was not gathered on the system. The system will prompt you if a field is required.

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Add an Optional Form

There are blank spaces at the end of the forms listed on the Form and Declaration Data Screen K130. You may add optional forms by filling in the form number with the edition date in a blank ‘Form’ field. The above (CG D2 47 08 08) is an example of an optional form that was added to the end of the forms list. No other entry is required. The system fills in the form name, etc. when you click on ‘Continue’ or hit ‘Enter’. To re-print an existing form with the endorsement, key a ‘+’ in the field to the left of the form. For example, see the ‘+’ keyed to the left of form PN T4 98 08 06.

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Change Not Taken

Screen input K001: Field Input Function

Enter P5 – Change Not Taken

Form Enter the 3 digit form number.

Quote/Policy Number Enter the 8 digit alpha/numeric policy number.

Effective Date Enter the Effective date of the policy.

Change/Cancel Date Enter the Effective date of the Change Not Taken.


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Screen input K031: Field Input Version Number, Issue Date, Effective Date, Function, Description and Premium

fields are pre-filled.

Print Change Not Taken?

Enter ‘Y’ or ‘N’

Click the Continue button or hit the Enter key & receive a prompt that states:

“023 – Hit - <Enter> To Process This Change Not Taken or PF3 to Escape” The Exit button will close the application.


Escape: Takes you back to screen K001 Decline P5: Takes you to screen K004 where you can confirm or deny this action (see screen K004 below for more information) Next Screen: Moves you to the next K031 screen if one is available Previous Screen: Moves you to the previous K031 screen if one is available

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“023 – Hit - <Enter> To Process This Change Not Taken or PF3 to Escape” Or Click on the Continue or the Esc button

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Decline PF5 takes you to screen K004 Screen Input K004: Field Input This P5 Function is About to be Declined. Are you Sure?

Input ‘Y’ to continue the decline or ‘N’ to Escape.



Escape: Takes you back to screen K031 where you can ‘Continue’ or Escape

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RENEWAL

Screen input K001: Field Input Function

Enter P2 - Renewal



Effective Date Enter the Effective date of policy that will be renewed.


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Screen input K011: Field Input Bypass Automatic Limit Increase

Enter Y or N N will engage the system’s Automatic Limit Increase

Bypass Policy Renumber

Enter Y or N


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Screen input K005: Field Input Activity Select ‘1’

This will allow you to move through all the screens and make any necessary changes for the renewal.


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Rate the Renewal Policy

Screen input K010: Field Input Option Select ‘A1’ to ‘rate’ the renewal or select ‘A5’ to return to the Activities Menu and

select option ‘2’ to rate the renewal.


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Output Options

Screen Input K090: Field Input Quote Option Input the quote option to select the type of output you need.

Quote Date The system pre-fills this date.

Quote Output Option Input the output option to select the way you want to view your output – Printer,

Screen or both. If you choose Option #1 your Quote Option will be displayed when you click on the Continue Button. If you choose Option #2 or 3, your Quote Option will be available in PDF format and you may view it from the Activities Menu Screen K005, by selecting the ‘View Print Jobs’ button on that screen.

Print Option Input your print option.

Click on the Continue button to move to the next screen. If you choose ‘Printer’ (Output Option 1), the Activities Menu Screen K005 will be displayed and you can click on the ‘View Print Job’ button to view the documents you selected.

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If you choose ‘Screen’ (Output Option 2), the documents you selected will be displayed and you can scroll or enter through them. ‘ESC’ takes you back to the Activities Menu Screen K005. If you choose ‘Printer and Screen’ (Output Option 3) you will move to the screen display of your selected documents and/or you can click on ‘ESC’ to go back to the Activities Menu Screen K005 where the ‘View Print Job’ button may be used to view the documents you selected.


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Issue the Renewal

Screen input K005: Field Input Activity Select ‘4’ to begin the renewal issue process

‘Enter’

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Enter through the screens and change information as necessary until you return to Screen K005

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Screen input K005: Field Input Activity Select ‘5’ to complete the renewal issue process

‘Enter’.

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‘Enter’.

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‘Enter’.

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‘Enter’.

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‘Enter’ to complete Fill-in forms as the system requires for coverages on the policy.

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Screen input D053: Field Input Fill in the required form fields ‘Enter’.

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Hit ‘Enter’ to Issue the Renewal.

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The system returns you to the Function Menu Screen K001 and provides a message to inform you that the policy has been sent to Director for Issuance.

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Cancel – Cancel Rewrite

NOTE: Cancellations are processed by the Accounting Department. Cancel Rewrites are displayed below. Screen input K001 Field Input Function

Select Function P8 – Cancel and Rewrite



Effective Date Enter the Effective date of policy.

Change/Cancel Date Enter the Effective date of Cancellation. (Must equal the Effective Date)


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Screen input K002 Field Input Make changes as needed to unprotected fields, i.e. Producer Code, Insured Name,

Rewrite Expiration Date etc.


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Follow the process for quoting and issuing a new business policy. Screen input K005 Field Input Activity Enter 2 – Process Quote

This will put the policy through the rating process to assure that the rates are accurate.


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Screen input K090 Field Input Quote Option Enter the option that you wish to print or view.

Quote Output Option Enter option 1 for printed output.

Enter option 2 to view your selection on-line. Enter option 3 for printed output and to view your selection on-line.

Print Option Enter option 1 or 2

Printer LTerm Enter the printer LTerm or leave the default printer unchanged

Review the output for accuracy and to determine if any changes are required. After reviewing your output, click on Escape button or PF3 to return to the Activities Screen K005


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Screen input K005 Field Input Activity Select Option 4 – Enter Data

Process through the Policy Issue data as well as the Forms and Declaration data screens to confirm and/or update the information.


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Screen input K005 Field Input Activity Select Option 5 – Process

This will take you to K0135 where you may enter the new ‘Rewrite’ policy number


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Screen input K135 Field Input Policy Number

Enter the new policy number

Click the Continue button or hit the Enter key to move to the Billing screens and issue the policy

Or

Click on Save & Escape to go back to the Activities Screen and make additional data changes and follow the process for new business.

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Travelers Agribusiness System Manual · 2012-01-31 · CL Portal – Account Retrieval . Screen...

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