Travel Reduction Program (TRP ) Regional Task Force (RTF)€¦ · Recommendation: This is an...

Travel Reduction Program (TRP) Regional Task Force (RTF)

10 a.m., Monday, Oct. 15, 2007

Pima Association of Governments 177 N. Church Ave., Transamerica Building 5th Floor Main Conference Room, Suite 501

AGENDA

1. Call to Order and Introductions

2. Call to the Audience Information:

3. TRP Status Update/Announcements Memo Attached

4. In-Kind Forms

Information/Discussion:

The Task Force will be asked to sign the Local Share Contribution Form for matching funds and attendance.

DISCUSSION/ACTION ITEMS

5 Approval of Minutes of Sept. 17, 2007 Discussion/Action: The TRP RTF will be asked to approve the meeting minutes of Sept. 17, 2007.

6. Davis Monthan Air Force Base failure to achieve minimum 70 percent survey response rate

by October 1, 2007. E-mail attachment Discussion/Action Staff will report on status of not meeting minimum survey response rate. 7. Request from AOL to cease TRP participation due to less than 100 FTE and decreasing

employment. Discussion/Action Staff supports AOL request to cease TRP

8. TRP Consent Agenda Item:

Seven (7) 2007 TRP Plans Meeting TRO Goal or Baseline. Pima County Goal AMU/VMT% Correspondence Afni – Foothills Mall 15% 40.2% / N/A TRP RTF Certificate Northwest Medical Center 20% 41.9% / -14.8% TRP RTF Certificate Silver Bell Mining LLC 31% 67.6% / -9.5% TRP RTF Certificate Life Care Center of Tucson 35% 41.8% / -9.2% TRP RTF Certificate City of Tucson Health Net 25% 39.3% / -.4% TRP RTF Certificate Afni – Northwest 27% 50.1% / -9.5% TRP RTF Certificate Cox Communications 40% 33.1% / -5.5% PAG Certificate Discussion/Action: TRP RTF will be asked to approve the 2007 TRP plans meeting the TRO goal or are a baseline site.

9. 2007 TRP Plans not meeting the TRO goal:

Pima County Town of Oro Valley ASARCO LLC Ventana Medical Systems Inc. City of Tucson State of Arizona Tucson Capitol Complex Super Kmart Center - Broadway KVOA Communications Inc. Afni – Escalante Intuit Federal Correctional Complex Sears Roebuck and Co. - Park Place Discussion/Action: TRP RTF will be asked to review/approve the 2007 TRP plans not meeting the TRO goal but demonstrating a good faith effort.

10. Requests for Future Agenda Items:

Next meeting date, Nov 19, 2007 Continue 2007 TRP plan review

2008 TRP RTF meeting schedule Structure of 2008 TRP year 2006-07 TRP annual report to TPC, Management and Regional Council ADEQ 1st Quarter Report Air Quality overview by Lee Comrie, PAG and Beth Gorman, PDEQ Vanpool Incentive Program update 11. Adjournment

ACTION MAY BE TAKEN ON ANY ITEM*

Persons with a disability or language barrier may request this document in alternative formats or translations or other reasonable accommodations by contacting Rita Hildebrand at (520) 792 - 1093. Requests should be made as early as possible to allow time to

arrange the accommodation.

Agenda Packet Memo

No. 3: TRP Status Update Background:

TRP staff reports monthly to the TRP RTF on informational items related to the program. Discussion Points: Update on statewide Rideshare matching system 2007 TRP TC training sessions - general evaluation/comments Correspondence to Federal Building and Evo DeConcini Courthouse re: cease TRP Letters attached.

Association for Commuter Transportation - Valley of the Sun Chapter meeting – Nov. 7- Lunch and tour of light rail maintenance facility Phoenix

TDM Working Group meets at 11:30 a.m., Oct. 15, 2007

I-10 Project Overview and Agenda Matrix of strategies Update on RTA Transit Projects

Recommendation: This is an information item. Attachments: I-10 TDM Agenda, I-10 TDM Meeting Minutes of Sept. 17, 2007

Pima Association of Governments

177 N. Church Ave., Transamerica Building 5th Floor Main Conference Room, Suite 501

Travel Demand Management (TDM) Working Group I-10 Construction Project - Downtown Employers

11:30 a.m., Monday, Oct. 15, 2007

Pima Association of Governments 177 N. Church Ave., Transamerica Building 5th Floor Main Conference Room, Suite 501

AGENDA

1. Call to Order and Introductions 2. Standard Local Share Contribution Form


3. Call to the Audience

Information: 4. Update on RTA Transit Projects Information: Jeremy Papuga, PAG Short Range Team Lead

DISCUSSION/ACTION ITEMS

5. Meeting Summary of June 18, 2007 Discussion/Action: The working group will be asked to approve the I-10 TDM meeting summary of Sept. 17, 2007.

6. Update from ADOT


7. TDM Strategies Update - Matrix


8. Future Agenda Items

9. Adjournment

Persons with a disability or language barrier may request this document in alternative formats or translations or other reasonable

accommodations by contacting Rita Hildebrand at (520) 792 - 1093. Requests should be made as early as possible to allow time to

arrange the accommodation.

Pima Association of Governments 177 N. Church Ave., Suite 405

Tucson, AZ 85701

Travel Demand Management (TDM) Working Group I-10 Construction Project - Downtown Employers

Minutes of September 17, 2007 Meeting

ATTENDANCE

Committee Members Present Charles Franz, The University of Arizona Jackie Murphy, TAA

Jurisdiction Representatives

Francis Dominguez, PC DEQ Yolanda Parker, COT, DOT Pat McGowan, PC DOT

Staff Rita Hildebrand, PAG TRP

Public/Agencies None

ITEMS

No. 1 – Call to Order and Introductions Meeting was called to order and introductions were made. No. 2 – Standard Local Share Contribution Form The form was distributed for attendees to verify attendance at the meeting. No. 3 – Call to the audience None No. 4 – Meeting summary of June 18 , 2007 Minutes were accepted as presented No. 5 – Update from ADOT No update. No. 6 TDM Strategies Update – Matrix New activities shown in bold and italics.

Attendees gave an update on their site activities. Charles Franz, The University of Arizona, reported that information on the I-10 project was presented at three orientation sessions for new students. Interest in starting vanpools for employees has been slow to-date; however, information on the benefits of a vanpool with the associated parking benefit continues to be sent to various departments. Bus pass sales for the university has had an 8.3 percent increase, sessions on bike safety have been given for employees, 30 bicycle lockers are on order and ongoing communications are being sent to encourage alternate mode usage. Yolanda Parker, City of Tucson, reported that new employee orientations continue to have information on alternate modes, the I-10 project and city street construction projects. The city will be starting a “green bike” program that would supply free bicycles and helmets at certain locations to be used by city employees to get around the downtown area rather than by car. Frances Dominquez, Pima County DEQ, reported that bus sales are up since the new subsidy went into effect. A monthly bus pass cost is at $10.00 for county employees. Vanpool promotion is continuing but progress is slow to getting the first one started. The county has a carpool parking subsidy in place and the staggered hours are working very well for some county departments. -Jackie Murphy, TAA, reported that they are promoting the ADOT Web site with an internal link for employees. Jackie has heard of more carpooling among employees at the airport. Information about alternate modes is given out at new employee orientation, in their e-news letter and TAA has a guaranteed ride home policy in place. Jackie reported that there are approximately 135 tenants on the property but the TRP is just for the TAA employees. To send information to the tenants, contact would need to be made with TAA administrative staff. Pat McCormick, PC DOT, reported that Pima County is working with a consultant on a study for a Green Valley circulator route. A monthly pass has been developed and available for the current routes from Green Valley and Sahuarita. Most of the usage has been by La Posada employees, although it is also available for Raytheon employees. No. 7 – Future Agenda Items Update on RTA transit projects No. 8 - Next meeting – October 15, 2007 – 11:30 a.m. No. 9 – Adjournment Meeting adjourned at 12:05 p.m.

Travel Demand Management Updates are in Italics & Bold I-10 Construction Project -10/15/07

STRATEGY

RESPONSIBLE PARTNER

STATUS

NEXT STEPS

COMMENTS

W:\I-10 TDM ADOT\Matrix of Strategies 8 draft.doc

Page 1 of 4

Travel Demand Management Working Group

PAG Coordinator Meets 3rd Monday at 11:30

Commitment from partners

Park & Ride Lots

Tohono Tadai Transit Center Sun Tran 25 spaces Market P&R

Tangerine Road Pima County NA NA P&R would assist carpoolers

Cortaro Road/Az Pavillions Sun Tran/Town of Marana

Operational Signage/Lighting shelter/clarify signage at Cortaro

J. DeGrood/Developer agreement 100 temporary spaces 3-Year agreement

Kino Sports Park NA N/A N/A Too far off of frontage

Casino Del Sol PAG ?temp P&R Contact mgmt No transit-promote carpools

Santa Cruz Lane & I-19 (Irvington) Sun Tran Signs Up Promotion

Pima College West Campus

Sun Tran Established Promotion Transit or carpools

Employer Strategies Employee Staggered Hours Telework Compressed Work Week Flex Time Adjusted Work Hours Travel Out of Peak Hours

New Employee orientation

Employers: Gov/Private (LG or SM)

Updates Continue w/other employers

Marketing the benefits of policies to reduce traffic

U of A TRP strategies Info at Orientation

Implemented

U of A-vanpool parking, marketing staff Dept. Presentations/emails

Pima County TRP strategies Implemented Increase in bus subsidy-staggered 8 to 5 employees

City of Tucson TRP strategies Mgmt Support Ex. Leadership Ltr 5/15

State of Arizona TRP strategies Implement State Policies

Federal Buildings TRP strategies Cease TRP Granted at TRP RTF 9/17

Governor’s Letter to Employees ADOT/Gov’s office At Gov’s office Rec’d June 07 E-mailed TRP/I10 mail list

Project Brochure – educational

ADOT/Gordley

Printing

Distribute

E-mail copies TC mailing


STRATEGY

RESPONSIBLE PARTNER

STATUS

NEXT STEPS

COMMENTS


Page 2 of 4

Project Updates Web Site Media Info Video Quadrant Trip Planning

ADOT/ParkWise ADOT/PAG No action

in TICET

PAG/TRP Downtown Alliance Ongoing

PAG TRP employers Brochures Promote Web site- Modify video for employers? 10,000 brochures –UofA Provide alternate routes

Transit Services

ADOT/Sun Tran

Marana Express Route 391

May 20 start

Trips 3 morning 3 afternoon Ridership increasing

Bicycle Efforts Clean Air Fair Bike Buddy Program Bike Safety & Commuter classes Green Bike Program

Multi-jurisdictional PAG BAC/City/PC City of Tucson

March/April 07 Not available ongoing DOT Planning

Promotion Regional Effort Promotion Implement

Planning for 2008 dot.pima.gov/tpcbac City of Tucson employees

Try Transit/Route Planning Assistance PAG/Sun Tran As needed Employer events Free 10 ride passes - completed

On-going Community Educations on Land Use, Project Design and Transportation

PAG/Jurisdictions Oro Valley bus pullouts Pavillions/Greg Wexler

Under construction Agreement in place

Any other opportunities w/developers

Shuttles

TICET Park Wise/City of Tucson U of A gate 2/12

Cat Tran U of A Regular routes

Employer Owned PC Green Valley Connector Green Valley Circulator

TRP Employers Pima County Pima County

Resorts In service Study in place

Monthly Pass

Updates as needed Pass in use

New shuttles ?? ?? Funding?

Flex Car Concept Parkwise/City/County Interest Proposal Alternative to drive alone

Vanpools

Existing program Employers/PAG 15 vans Continue promotion

Only TRP employers Expand to other employers

New program PAG research funding Region wide commuters


STRATEGY

RESPONSIBLE PARTNER

STATUS

NEXT STEPS

COMMENTS


Page 3 of 4

Transportation Management Association PAG www.urbanmobilitygroup.com

Seattle Downtown Transportation Alliance

Subsidies

Carpool TRP Employers Varied Updates as needed

Vanpool

Regional TRP sites -$400/mo 15 vans Employer-varies

Transit – 100% Updates as needed

Alternate Mode Incentives

Employee – Prize Drawings TRP Employers Varied Updates as needed

Time Off

Discount Parking for car/vanpools Downtown New Research

Travel Demand Incentives

Employer

Developer

Guaranteed Ride Home

Regional RideShare – TRP carpool & transit

PAG/Sun Tran 4 free taxi rides/year

Ongoing – Expand? Expand to Bicyclists

Employer Specific

Traveler Information State/ADOT PAG/Jurisdictions PAG/City Media PAG/Valley Metro

Az511.com 511 phone line Transview.org Traffic Alerts Statewide RS online system

Include PC info Update Market site As needed MOU w/Valley Metro


STRATEGY

RESPONSIBLE PARTNER

STATUS

NEXT STEPS

COMMENTS


Page 4 of 4

Alternate Mode Education PAG/Sun Tran TRP Employers

Ongoing Collect Testimonials

Senior & Disability riders Customer Service Presentations Sun Tran ridership $1 Get On Board members- Free ride passes for 10% of employee count Testimonials – Alt mode users

First time transit riders SunTran

Benefits of transit ridership SunTran Ongoing

Benefits of carpool, vanpool, bicycle, walk

PAG TRP Materials/Web page

Fill it Up Poster & card New marketing message

Interested Groups

Homeowners Associations ADOT/Gordley/PAG ADOT Presentations Project Area

Chambers of Commerce ADOT/Gordley ADOT attend monthly meetings

Downtown Alliance ADOT/Gordley/PAG

Neighborhood Centers ADOT/Gordley

Citizen Transportation Advisory Com. City of Tucson Meets 1st Monday

TDOT downtown projects City web site

TEAM Commission ParkWise

Travel Demand Ordinance PAG/Jurisdictions TRP Regional Task Force Discussions

Draft Ordinance Expand TRP beyond home to work commutes

Pima Association of Governments 177 N. Church Ave., Suite 405

Tucson, AZ 85701

Travel Reduction Program

Regional Task Force

Minutes of September 17, 2007

ATTENDANCE

Committee Members Present Karen Brink, Tucson Marriott University Park Charles Franz, The University of Arizona Ron Gonzales, Raytheon Missile Systems Petronilla Howell, Catalina Mountain School Jennifer King, Tucson Electric Power Co. Jackie Murphy, Tucson Airport Authority Joe Portale, Pima Community College District Kate Riley, Sun Tran

Jurisdiction Representatives

Linda Leon, Town of Marana Robin Johnson, Alternate for Beth Gorman, Pima County, DEQ

Veronica Moreno, Alternate for Richard Salaz, City of South Tucson

Yolanda Parker – City of Tucson, DOT

Staff Rita Hildebrand Cherie Campbell Gayle Johnson Zonia Kelley Ruth Reiman Public/Agencies

Joel Gastelum – City of South Tucson Jenny Sirnio – Sun Tran

ITEMS

No. 1 – Call to Order and Introductions The meeting was called to order by Rita Hildebrand at 10:05 a.m. and introductions were

made. No. 2 – Call to the Audience No discussion occurred.

Discussion/Action Items

No. 3 – TRP Status Update/Announcements Notification to begin program year – 50 August, 57 September and 24 October Employer

notifications were sent to begin the 2007 TRP year. This completes notification to employers to start the 2007 program year.

Major Employer Summary Report – 289 sites are participating in the 2007 TRP year. New sites as volunteers are Casino of the Sun/Del Sol. Sites that have ceased are Environmental Systems Products due to less than 100 FTE and First Magnus Wilmot which has closed its office. A contract has been signed with FMR & Associates for coding of the paper surveys. Scanning of surveys will continue as support staff is available. Electronic surveys are much quicker to process than the paper or a mix of paper and electronic. Employer plans are being received and some from sites that have not received their survey results.

4th Quarter Program Report Submitted to ADEQ – Quarterly reports fulfill the reporting

requirement for the TRP. The report can serve as a resource or reference document for TRP RTF members. Some of the highlights reviewed were: 2006 TRP Plan activities and costs, 2007 TRP RTF election results, summary of 22 outreach events and the increase in RideShare applications when the electronic survey is used.

Status Report – Late Plan – None – PAG TRP Approval was granted to: Environmental Systems cease <100 FTE First Magnus Wilmot – cease due to closure of site DMAFB survey extension from 8/31/07 to 10/1/07 Exemptions from survey process for: Town of Marana 82 officers and AZDPS 110 officers New request 9/14/07 – City of Tucson request extension from Sept. 30 to Oct. 31, request letter

was distributed. The request was granted by PAG TRP administrative approval. TDM Working Group I-10 Project Overview and Agenda – Included in the meeting package

were the minutes of the June 18th working group meeting. The meetings continue to provide updates on the I-10 project from ADOT and agencies coordinating the project. The TDM Matrix reports the mix of strategies that have been discussed. The working group had not met in July or August with the meeting scheduled following the TRP RTF meeting. No. 4 – Approval of Minutes of May 2, 2007 Motion was made by Jackie Murphy to approve the minutes of June 18, 2007, seconded by Kate Riley, and approved unanimously. No. 5 – TDM Ordinance planning and TRP 2008 status

Ruth Reiman, PAG TDM manager, gave the committee some background information on her work with rideshare programs in other cities and potential program enhancements that are being discussed for RideShare and TRP. Ms. Reiman has been working with staff to review the Travel Reduction Ordinances (TROs) and potential changes. The direction being considered for the TRO is to continue the mandate for employers with 200 or more full-time equivalent (FTE) employees and add large office buildings/complexes to the mandate. At the same time PAG will encourage greater voluntary participation by companies not covered by the mandate PAG outreach efforts will extend to non-TRP employers, so all commuters will have access to alternative transportation. Other changes under consideration are that a vanpool can start with 5 passengers, rather than seven, to expand the Vanpool Incentive Program community wide and to allow a van to accommodate riders from multiple employers Ms. Reiman felt that one-stop shopping for all alternate modes on the PAG Web site was critical to expanding the programs for increased alternate mode usage in the community. Other ideas under consideration are to have the TRP survey and plan as an every-other-year reporting process. It’s hoped that for the 2009 survey process employers will administer the survey and submit information completely in electronic

formats to reduce the administrative tasks of the program. These concepts will be presented to the PAG Management Committee for jurisdictional review and comment. Discussion points covered: -Employers could be faced with limitations on meeting an all electronic process such as; union contract requirements for participation, employees that do not go to the site to have access to computers, employees with no access to computers at home. -Large employers continue to have a challenge to meet the survey requirement and time involved for departmental coordination. -Program could look at staggering employer groups and office buildings/complex for survey and plan requirements -Volunteer sites not completing a survey could have their employee alternate mode usage documented through registration on the RideShare Web site. -Data collection to prove marketing and outreach efforts is important for providing future direction of budgets. -Web site could collect information from registrants and measuring Web site activity could be used as indicators. -Working with only major employers leaves a lot of employers that are not getting the benefits or information on the programs. -Other cities with similar Ordinances have been reviewed, one of which was Boca Raton, Fl. -Staff is continuing coordination with Valley Metro RPTA for a statewide RideShare matching system.

Robin Johnson, alternate for Beth Gorman, PDEQ, presented the following concerns from the department:

-The TRP proposal should be equal to or better than the current requirements to maintain air quality.

-Any proposal should take into account the effect on air quality in the region. -Would going from 100 to 200 FTE’s required by an ordinance be considered back sliding.

-EPA will be proposing changes to the ozone standards sometime in early 2008, these standards would cause the region to go with stronger efforts rather than weaker efforts to reduce traffic and improve air quality.

Ms. Johnson commented that PDEQ efforts for solid waste education and restrictions were very

difficult in complexes of multi-use employers and working with property managers. Regarding the 2008 TRP Year, Ms. Hildebrand stated that since no survey would be conducted for

2008, employers may be instructed to submit a letter of commitment to continue the activities they had in place for 2007. This would provide the TRP RTF and staff less administrative review while Ordinance changes are established. No. 6 – Target – Oro Valley failure to submit 2007 TRP surveys by August 31, 2007, deadline. Late survey letter attachment. Survey’s were turned in on Sept. 14, 2007. Item no longer needed. No. 7 – In-Kind Forms The form was distributed for confirmation of attendance.

No. 8 – Federal Building and Evo A. DeConcini Federal Courthouse request to cease the TRP due to less than 100 FTE per department.

This item was tabled from the June 18 meeting and staff was directed to follow up with both sites for additional information. Included in the meeting packet were the letter dated May 29, 2007 from GSA and an e-mail from U.S. Courts. Staff has received a list of department contacts in the main federal building and courthouse. A meeting was held with Mr. Michael O’Brien, administrator for the Federal Clerks Dept. in the courthouse. This resulted in a similar situation as the main federal building, where each department in the courthouse has less than 100 FTE. Each department has their own human resources contact and in most cases, the contact is located in Washington. The e-mail from the Court department also indicated that their legal counsel has determined that federal agencies are not included in the definition in the Ordinance of a public agency. Because of changes being anticipated for the program, staff recommends granting the exemption for both sites. Discussion and comments on the request were that the attitude and position of the federal agencies was disappointing to staff and the TRP RTF. Staff did not agree with the legal interpretation from GSA or the Courts Division but favored granting the exemption. TRP RTF members commented that any of the quasi governmental employers could take the same position for not complying with the Ordinance.

Motion was made by Yolanda Parker to approve the two federal sites to cease the TRP due to less than 100 FTE per department and to include in correspondence that staff disagrees with the employer interpretation of the Ordinance, seconded by Joe Portale, and approved unanimously.

No. 9 – Request from PDEQ for mailing labels for 2008 Clean Air Campaign PDEQ presented its annual request for TRP mailing labels for upcoming clean air program events for the Car Care Checkup (Oct. 13, 2007), Clean Air Days/Bike Week (April 2008) and summer ozone education program. Staff supported the request since all the programs assisted employers with educational materials for employees. Motion was made by Jennifer King to approve request for mailing labels, seconded by, Jackie Murphy, and approved with one abstention. No. 10 - Draft 2006-2007 TRP Annual Report – Text Only Attachment Staff requested comments, additions or deletion to the text as presented. Staff proposes to provide the annual report in a format similar to the layout that was used for the Vanpool Incentive Program annual report.

Motion was made by Yolanda Parker to approve the text only for the 2006-2007 TRP annual report, seconded by Kate Riley, and approved unanimously. No. 11 - 2007 TRP Audit Plan Activity Status Review Policy – Staff Attachment Staff had presented a memo providing a recap of the history of the policy and actions on the audit and plan activity status review procedure. Staff recommendation for 2007 is that the audits and PASRs be suspended for the 2006 and 2007 TRP plans.

Motion was made by Jackie Murphy to approve the 2007 TRP Audit Plan Activity Status Review policy, seconded by Charles Franz, and approved unanimously.

No. 12 - Review, discussion and action Nine (9) Amphitheater Public Schools 2007 TRP Plans:

Pima County Town of Oro Valley Coronado K-8 Ironwood Ridge HS Cross/Harelson Wilson K-8 Canyon del Oro HS City of Tucson Amphitheater High School Amphitheater Middle School/Prince Wetmore Center

Facilities Support/Trans

Summary for the plans are: - No correspondence is recommended; however, no sites met their AMU or VMT goals. - All sites have the new activity of clean fuel usage in the district buses - 1,406 employees are at the nine sites - Average AMU was 23 percent - Average SRR was 94 percent - 6 sites had an increase in AMU and 6 sites had an increase in SRR - Field work and alternate fuel vehicles as activities were either new or discontinued depending on the site.

Motion was made by Joe Portale to approve the nine Amphitheater Public Schools TRP Plans, seconded by Yolanda Parker, and approved unanimously. No. 13 Requests for future agenda items. Next meeting date, Oct. 15, 2007. No. 14 Adjournment. The meeting adjourned at 10:20 a.m.

X-Mailer: QUALCOMM Windows Eudora Version 7.1.0.9

Date: Wed, 03 Oct 2007 12:39:28 -0700

To: "Storie Rebecca R 1stLt 355 LRS/LGRO" <[email protected]>

From: Johnnie Randolph-Kelly <[email protected]>

Subject: Re: D-M Electronic Survey Count

Cc: [email protected]

X-Server: LogSat Software SMTP Server

X-SF-RX-Return-Path: <[email protected]>

X-SF-HELO-Domain: TRP255.pagnet.org

X-SF-WhiteListedReason: Whitelisted Peer IP

Lt. Storie,

There is no particular format. I will use this memo (email) from you as documentation for

DMAFB's survey response rate. It will on the agenda at the October 15, 2007 TRP RTF

Regional Task Force for review. I look forward to working with you and Sgt. Figures.

At 11:41 AM 10/3/2007, you wrote:

Ms. Randolph-Kelly/Ms. Hildebrand-

With Lt Christine Morgan's upcoming deployment, myself and SMSgt Andre

Figures will be taking her place as the Transportation Coordinators at

Davis-Monthan AFB. The surveys have been completed; however, with the

number of individuals separating, moving, retiring, on leave status, on

temporary duty, and those deployed, D-M was able to have 60% of

personnel on base complete this survey, 10% shy of the goal.

With that said, do you require a Memo stating the reason for why D-M did

not meet the goal of 70%, or is there a particular format you would like

me to use?

Thanks in advance.

V/R-

REBECCA R. STORIE, 1st Lt, USAF

Vehicle Operations Flight Commander

Davis-Monthan AFB, AZ 85707

DSN/COMM: 520.228.4366

2007 TRP RTF Correspondence Guidelines

TRP RTF Certificate of Achievement when a company has: ! Met AMU or VMT goal. ! Achieved an 80 percent or better survey response rate. ! Submitted surveys and plan on time. ! Added at least one new activity or enhanced an existing activity. ! Attended Transportation Coordinator Training - If Required.

PAG Certificate of Recognition when:

! Company has met TRO goal in AMU or VMT. ! Submitted the surveys and plan on time. ! Met minimum survey response rate. ! Attended Transportation Coordinator Training - If Required.

TRP RTF Notice when a company has not met the compliance goal, and:

! Has had a decrease in survey response rate. ! Has numerous activities in place but need to refocus efforts. ! Has had a decrease in alternate mode usage. ! Has less than average time spent by TC. ! Has less than average dollars spent on promotion of TRP. ! TRP RTF specific comments.

TRP RTF Failure letter when a company has:

! Not met the goals. ! Not submitted an acceptable plan. ! TRP RTF requests additional actions.

2005 TRP Regional Survey Results

Survey Response Rate: 86.4% Alternate Mode Usage: 30.4%

2006 TRP Regional Plan Results

Plan Activities (Proposed): 19.8 per site Employee Turn Over 25 %

Transportation Coordinator Time/Month* 5.3 hours Back-up TC Time/Month** 1.7 hours Employer Size: 1000+ 24.7 5.7

500-999 7.7 2.4 200-499 4.5 1.2 100-199 3.5 1.5

<100 2.9 1.1

Median Costs Per Employee: $ 11.33 Employer Size: 1000+ 9.83

500-999 5.64 200-499 6.02

100-199 12.74 <100 16.86 *Simple Average

W:\2007 Correspondence\Guidelin-07.wpd 9/17/07

TRAVEL REDUCTION PROGRAM (TRP) PLAN REGIONAL TASK FORCE RECAP PAGE – COMPLETED BY TRP ER Johnnie Randolph-Kelly

COMPANY NAME: Afni - Foothills Mall

JURISDICTION: Pima County Dept. of Environmental Quality DATE OF REGIONAL TASK FORCE: 10/15/2007 Staff Narrative Recap

START: February 2007 GOAL: 15% AMU

Employees: 278 Response Rate: 99.6% Alternate Mode Usage (AMU): 40.2% VMT Percent Change From Previous Year: 0.0%

Alternate Mode Trips (AMT): 31.7% Vehicle Miles Traveled (VMT): 40.9

Standard Activities Good Faith Activities Previously Implemented: 19 Previously Implemented: 3 New Activities Proposed: 1 New Activities Proposed: 2 Implemented but Discontinued: 0 Implemented but Discontinued: 1 Proposed but Not Implemented: 0 Proposed but Not Implemented: 0 Total Proposed for 2007: 20 Total Proposed for 2007: 4

Audit/PASR Results: Audits/PASRs are suspended for 2006 and 2007 Plans

Data Page Recap TRP YEAR Baseline 1st

CALENDAR YEAR 2006 2007

TRO GOAL 0% 15%

AMU% 0.0% 40.2%

AMT% 0.0% 31.7%

VMT 0.0 40.9

% +/-VMT% N/A N/A

Employees 166 278

SRR% 0.0% 99.6%

$/ANNUALW $605.00 $0.00

$/EMPLW $3.64 $0.00

$/ANNUALO $605.00 $0.00

$/EMPLO $3.64 $0.00

Company and Financial Recap

Turnover Rate: 4.53% Employees Reported on Plan: 213 TC Time: 25 Hours Back up TC Time: 0 Hours Admin Time (Non TC): 5 Hours Total Hours: 30 Hours

Staff Costs: $ 500.00 Survey Time Costs: $ 0.00 Out-of-Pocket Costs: $ 80.00 Administrative Costs: $ 25.00 Total Costs: $ 605.00

Comments

Holds annual transportation fair in conjunction with employee benefits fair. Early and late shifts contributes to peak hours reduced.

Recommendation

Pass the Plan TRP RTF Certificate Score 100 of 100

Pima Association of Governments;2007 TRP RTF Recap Page;08/2007 10/3/2007


COMPANY NAME: Northwest Medical Center - Oro Valley JURISDICTION: Town of Oro Valley DATE OF REGIONAL TASK FORCE: 10/15/2007

Staff Narrative Recap START: April 2007 GOAL: 20% AMU

Employees: 441 Response Rate: 95.4% Alternate Mode Usage (AMU): 41.9% VMT Percent Change From Previous Year: -14.8%




Data Page Recap TRP YEAR Baseline 1st 2nd

CALENDAR YEAR 2005 2006 2007

TRO GOAL 0% 15% 20%

AMU% 34.8% 0.0% 41.9%

AMT% 15.1% 0.0% 19.8%

VMT 61.7 0.0 52.6

% +/-VMT% N/A N/A -14.8%

Employees 352 510 441

SRR% 94.3% 0.0% 95.4%

$/ANNUALW $3,176.06 $1,433.00 $0.00

$/EMPLW $9.02 $2.81 $0.00

$/ANNUALO $1,514.40 $1,433.00 $0.00

$/EMPLO $4.30 $2.81 $0.00



Staff Costs: $ 1,358.00 Survey Time Costs: $ 0.00 Out-of-Pocket Costs: $ 75.00 Administrative Costs: $ 0.00 Total Costs: $ 1,433.00

Comments

Over 40% of the employees work a compressed work week. Four showers are available for employees to use. Have implemented a carpool subsidy and drawing for prizes.

Recommendation Pass the Plan TRP RTF Certificate Score 100 of 100


TRAVEL REDUCTION PROGRAM (TRP) PLAN REGIONAL TASK FORCE RECAP PAGE – COMPLETED BY TRP ER Mary Ann Soto

COMPANY NAME: Silver Bell Mining, L.L.C.


START: March 2007 GOAL: 31% AMU





Data Page Recap TRP YEAR Baseline 6th 7th 8th 9th

CALENDAR YEAR 1998 2004 2005 2006 2007

TRO GOAL 0% 28%/-1.5% 29%/-1.5% 30% 31%/-1.5%

AMU% 45.9% 66.3% 70.8% 0.0% 67.6%

AMT% 0.0% 41.9% 38.7% 0.0% 44.4%

VMT 123.5 147.7 159.0 0.0 143.8

% +/-VMT% N/A +7.0% +7.6% 0.0% -9.5%

Employees 111 119 139 139 142

SRR% 100.0% 100.0% 100.0% 0.0% 90.8%

$/ANNUALW $1,237.33 $6,705.50 $6,795.50 $6,070.00

$/EMPLW $11.15 $56.35 $48.89 $43.67

$/ANNUALO $785.00 $6,170.00 $6,170.00 $6,070.00

$/EMPLO $7.07 $51.85 $44.39 $43.67


Turnover Rate: 0% Employees Reported on Plan: 146 TC Time: 15 Hours Back up TC Time: 5 Hours Admin Time (Non TC): 2 Hours Total Hours: 22 Hours

Staff Costs: $ 1,000.00 Survey Time Costs: $ 0.00 Out-of-Pocket Costs: $ 5,070.00 Administrative Costs: $ 0.00 Total Costs: $ 6,070.00

Comments

This site offers adjusted work hours and compressed work week schedules.

Recommendation




COMPANY NAME: Life Care Center of Tucson


START: January 2007 GOAL: 35% AMU






CALENDAR YEAR 1994 2004 2005 2006 2007

TRO GOAL 0% 32%/-1.5% 33%/-1.5% 34% 35%/-1.5%

AMU% 20.0% 40.0% 34.0% 0.0% 41.8%

AMT% 0.0% 23.1% 23.4% 0.0% 20.8%

VMT 49.6 48.3 58.4 0.0 53.0

% +/-VMT% N/A -6.0% +21.0% 0.0% -9.2%

Employees 110 150 150 176 141

SRR% 65.4% 86.6% 90.0% 0.0% 100.0%

$/ANNUALW $464.00 $1,152.00 $1,154.50 $777.00

$/EMPLW $4.22 $7.68 $7.70 $4.41

$/ANNUALO $320.00 $827.00 $817.00 $777.00

$/EMPLO $2.91 $5.51 $5.45 $4.41




Comments

Adjusted work hours are feasible in some departments. This site has a compressed work week program.

Recommendation




COMPANY NAME: Health Net JURISDICTION: City of Tucson Dept. of Transportation DATE OF REGIONAL TASK FORCE: 10/15/2007

Staff Narrative Recap START: January 2007 GOAL: 25% AMU





Data Page Recap TRP YEAR Baseline 1st 2nd 3rd

CALENDAR YEAR 2004 2005 2006 2007

TRO GOAL 0% 15% 20% 25%/-1.5%

AMU% 21.0% 35.4% 0.0% 39.3%

AMT% 17.4% 22.6% 0.0% 27.0%

VMT 51.0 50.2 0.0 50.0

% +/-VMT% N/A N/A 0.0% -0.4%

Employees 95 79 79 94

SRR% 100.0% 100.0% 0.0% 95.7%

$/ANNUALW $3,444.99 $3,551.35 $5,303.00 $0.00

$/EMPLW $36.26 $44.95 $67.13 $0.00

$/ANNUALO $2,889.00 $3,089.00 $5,303.00 $0.00

$/EMPLO $30.41 $39.10 $67.13 $0.00



Staff Costs: $ 565.00 Survey Time Costs: $ 0.00 Out-of-Pocket Costs: $ 4,738.00 Administrative Costs: $ 0.00 Total Costs: $ 5,303.00

Comments

Holds annual transportation fair. This site has undergone a major downsizing. They have a telework and bus subusidy program and quarterly drawings for alternate mode users.




COMPANY NAME: Afni - Northwest JURISDICTION: City of Tucson Dept. of Transportation DATE OF REGIONAL TASK FORCE: 10/15/2007

Staff Narrative Recap START: February 2007 GOAL: 27% AMU





Data Page Recap TRP YEAR Baseline 2nd 3rd 4th 5th

CALENDAR YEAR 2002 2004 2005 2006 2007

TRO GOAL 0% 20% 25%/-1.5% 26% 27%/-1.5%

AMU% 20.5% 51.4% 37.1% 0.0% 50.1%

AMT% 39.3% 52.0% 42.6% 0.0% 41.0%

VMT 48.1 32.0 39.7 0.0 35.9

% +/-VMT% N/A -27.6% +23.9% 0.0% -9.5%

Employees 170 350 350 500 379

SRR% 70.0% 95.1% 74.8% 0.0% 100.0%

$/ANNUALW $936.18 $1,207.43 $1,110.80 $736.31

$/EMPLW $5.51 $3.45 $3.17 $1.47

$/ANNUALO $713.05 $583.05 $619.55 $736.31

$/EMPLO $4.19 $1.67 $1.77 $1.47




Comments

Most of their employees work the early and late shifts giving them peak travel reduced. They also hold annual transportation fair in conjunction with employee benefits fair.




COMPANY NAME: Cox Communications JURISDICTION: City of Tucson Dept. of Transportation DATE OF REGIONAL TASK FORCE: 10/15/2007







CALENDAR YEAR 1989 2004 2005 2006 2007

TRO GOAL 0% 37%/-1.5% 38%/-1.5% 39% 40%/-1.5%

AMU% 10.0% 56.0% 44.4% 0.0% 33.1%

AMT% 0.0% 24.1% 23.0% 0.0% 30.4%

VMT 50.7 58.1 57.0 0.0 53.8

% +/-VMT% N/A +7.2% -1.9% 0.0% -5.5%

Employees 250 214 243 311 323

SRR% 71.6% 100.0% 96.2% 0.0% 77.0%

$/ANNUALW $0.00 $2,645.98 $2,780.51 $1,605.00

$/EMPLW $0.00 $12.36 $11.44 $5.16

$/ANNUALO $0.00 $1,775.00 $1,755.00 $1,605.00

$/EMPLO $0.00 $8.29 $7.22 $5.16




Comments

This site offers its employees compressed work week. 95 field workers are allowed to drive directly to their work site. They also have a telework program.

Recommendation Pass the Plan PAG Certificate Score 100 of 100



COMPANY NAME: ASARCO, LLC.


START: March 2007 GOAL: 40% AMU






CALENDAR YEAR 1989 2004 2005 2006 2007

TRO GOAL 0% 37%/-1.5% 38%/-1.5% 39% 40%/-1.5%

AMU% 36.3% 26.1% 33.3% 0.0% 28.4%

AMT% 0.0% 16.5% 18.6% 0.0% 20.7%

VMT 93.4 125.0 126.9 0.0 120.6

% +/-VMT% N/A +1.6% +1.5% 0.0% -4.9%

Employees 490 201 283 342 423

SRR% 80.8% 90.0% 97.5% 0.0% 86.7%

$/ANNUALW $0.00 $14,664.50 $15,092.00 $13,750.00

$/EMPLW $0.00 $72.96 $53.33 $40.20

$/ANNUALO $0.00 $13,850.00 $13,850.00 $13,750.00

$/EMPLO $0.00 $68.91 $48.94 $40.20



Staff Costs: $ 1,000.00 Survey Time Costs: $ 0.00 Out-of-Pocket Costs: $12,750.00 Administrative Costs: $ 0.00 Total Costs: $13,750.00

Comments

This site offers adjusted work hours. 60% of staff work a compressed work week schedule and over 30% work out of peak hours.

Recommendation




COMPANY NAME: State of Arizona Tucson Capitol Complex JURISDICTION: City of Tucson Dept. of Transportation DATE OF REGIONAL TASK FORCE: 10/15/2007

Staff Narrative Recap START: March 2007 GOAL: 29% AMU

Employees: 1300 Response Rate: 72.8% Alternate Mode Usage (AMU): 24.0% VMT Percent Change From Previous Year: + 15.3%





CALENDAR YEAR 2000 2004 2005 2006 2007

TRO GOAL 0% 26% 27%/-1.5% 0% 29%

AMU% 30.6% 19.7% 25.2% 0.0% 24.0%

AMT% 19.3% 15.7% 21.8% 0.0% 21.4%

VMT 51.9 47.6 51.1 0.0 59.0

% +/-VMT% N/A -13.0% +7.3% N/A +15.3%

Employees 2,248 1,304 1,300 1,400 1,300

SRR% 83.7% 84.6% 71.5% 0.0% 72.8%

$/ANNUALW $17,081.79 $35,602.40 $35,210.90 $33,098.40

$/EMPLW $7.60 $27.30 $27.09 $23.64

$/ANNUALO $12,845.04 $33,118.40 $33,118.40 $33,098.40

$/EMPLO $5.71 $25.40 $25.48 $23.64




Comments

Sites with 50 or more employes are included in TRP activities. Bus passes subsidized at 65% and the State provides a $20.00 per person vanpool subsidy.

Recommendation Pass the Plan No Notice Score 100 of 100



COMPANY NAME: Super Kmart Center - Broadway JURISDICTION: City of Tucson Dept. of Transportation DATE OF REGIONAL TASK FORCE: 10/15/2007







CALENDAR YEAR 2000 2004 2005 2006 2007

TRO GOAL 0% 26%/-1.5% 27% 28% 29%

AMU% 23.4% 25.2% 19.3% 0.0% 14.0%

AMT% 31.5% 25.3% 26.6% 0.0% 13.7%

VMT 34.7 40.0 41.8 0.0 70.7

% +/-VMT% N/A +0.7% +4.5% 0.0% +68.8%

Employees 256 170 155 145 100

SRR% 79.2% 100.0% 77.4% 0.0% 70.0%

$/ANNUALW $1,964.95 $1,906.60 $1,770.00 $500.00

$/EMPLW $7.68 $11.22 $11.42 $3.45

$/ANNUALO $1,508.20 $1,524.10 $1,500.00 $500.00

$/EMPLO $5.89 $8.97 $9.68 $3.45




Comments

This site have irregular work hours and is open 24/7. Early and late shifts contributes to peak travel reduced. There was a TC change for this plan period.




COMPANY NAME: KVOA Communications, Inc. JURISDICTION: City of Tucson Dept. of Transportation DATE OF REGIONAL TASK FORCE: 10/15/07







CALENDAR YEAR 1999 2004 2005 2006 2007

TRO GOAL 0% 19% 28% 29% 30%

AMU% 17.6% 19.6% 20.3% 0.0% 14.1%

AMT% 8.1% 9.9% 10.3% 0.0% 8.0%

VMT 41.8 50.0 49.4 0.0 53.7

% +/-VMT% N/A -9.2% -1.2% 0.0% +8.8%

Employees 113 107 108 106 106

SRR% 100.0% 100.0% 100.0% 0.0% 100.0%

$/ANNUALW $823.36 $1,526.47 $923.98 $599.17

$/EMPLW $7.29 $14.27 $8.56 $5.65

$/ANNUALO $569.11 $1,204.67 $599.17 $599.17

$/EMPLO $5.04 $11.26 $5.55 $5.65




Comments

This site offers compressed work week, adjusted work hours and various shifts contribute to peak travel reduced.




COMPANY NAME: Afni - Escalante JURISDICTION: City of Tucson Dept. of Transportation DATE OF REGIONAL TASK FORCE: 10/15/2007







CALENDAR YEAR 1998 2004 2005 2006 2007

TRO GOAL 0% 28%/-1.5% 29%/-1.5% 30% 31%

AMU% 27.6% 34.5% 38.9% 0.0% 23.5%

AMT% 0.0% 29.5% 34.3% 0.0% 25.7%

VMT 37.1 47.5 46.1 0.0 50.6

% +/-VMT% N/A -12.8% -2.9% 0.0% +9.6%

Employees 430 577 768 738 595

SRR% 93.9% 93.9% 92.8% 0.0% 81.3%

$/ANNUALW $1,519.38 $2,331.50 $2,004.25 $1,130.00

$/EMPLW $3.53 $4.04 $2.61 $1.53

$/ANNUALO $610.38 $1,112.00 $400.00 $1,130.00

$/EMPLO $1.42 $1.93 $0.52 $1.53




Comments

This site holds annual transportation fair in conjunction with employee benefits fair and TRP information is included in new hire packets. Early and late shift contribute to peak travel reduced.




COMPANY NAME: Intuit Inc. JURISDICTION: City of Tucson Dept. of Transportation DATE OF REGIONAL TASK FORCE: 10/15/2007

Staff Narrative Recap START: April 2007 GOAL: 35% AMU






CALENDAR YEAR 1994 2004 2005 2006 2007

TRO GOAL 0% 32% 33%/-1.5% 34% 35%/-1.5%

AMU% 13.5% 24.8% 30.1% 0.0% 30.0%

AMT% 0.0% 15.0% 19.7% 0.0% 21.7%

VMT 70.1 69.6 71.2 0.0 64.5

% +/-VMT% N/A -2.9% +2.1% 0.0% -9.4%

Employees 200 986 1,060 1,214 993

SRR% 71.0% 90.9% 91.2% 0.0% 76.8%

$/ANNUALW $1,014.00 $5,615.50 $6,038.38 $3,500.00

$/EMPLW $5.07 $5.70 $5.70 $2.88

$/ANNUALO $730.00 $3,373.00 $3,500.00 $3,500.00

$/EMPLO $3.65 $3.42 $3.30 $2.88


Turnover Rate: 0% Employees Reported on Plan: 993 TC Time: 40 Hours Back up TC Time: 5 Hours Admin Time (Non TC): 0.50 Hours Total Hours: 45.50 Hours

Staff Costs: $ 750.00 Survey Time Costs: $ 0.00 Out-of-Pocket Costs: $ 2,750.00 Administrative Costs: $ 0.00 Total Costs: $ 3,500.00

Comments

Intuit is a BWC employer. The site offers adjusted work hours and compressed work week schedules. All of the site's employees' schedules are out of peak travel time.

Recommendation Pass the Plan PAG Certificate Score 100 of 100



COMPANY NAME: Federal Correctional Complex JURISDICTION: City of Tucson Dept. of Transportation DATE OF REGIONAL TASK FORCE: 10/15/2007







CALENDAR YEAR 1989 2004 2005 2006 2007

TRO GOAL 0% 21% 38% 39% 40%

AMU% 7.9% 15.9% 22.0% 0.0% 15.3%

AMT% 0.0% 9.4% 14.9% 0.0% 15.3%

VMT 102.9 87.4 79.3 0.0 91.2

% +/-VMT% N/A +1.1% -9.2% 0.0% +14.9%

Employees 176 226 163 226 410

SRR% 35.8% 89.8% 100.0% 0.0% 71.4%

$/ANNUALW $0.00 $42,326.32 $48,765.00 $60,130.00

$/EMPLW $0.00 $187.28 $299.17 $266.06

$/ANNUALO $0.00 $40,905.32 $47,624.00 $60,130.00

$/EMPLO $0.00 $181.00 $292.17 $266.06




Comments

This site offers its employees $110 vanpool subsidy, making them a Best Workplaces for Commuters. Have hybrid vehicles at the Tucson fleet. 11 preferred parking spaces




COMPANY NAME: Sears, Roebuck & Company - Park Place JURISDICTION: City of Tucson Dept. of Transportation DATE OF REGIONAL TASK FORCE: 10/15/2007







CALENDAR YEAR 1989 2004 2005 2006 2007

TRO GOAL 0% 31% 38%/-1.5% 0% 40%

AMU% 6.5% 14.3% 26.4% 0.0% 21.6%

AMT% 0.0% 12.4% 22.0% 0.0% 23.2%

VMT 31.5 42.1 46.2 0.0 44.2

% +/-VMT% N/A -11.2% +9.6% N/A -4.2%

Employees 320 181 125 199 125

SRR% 31.2% 100.0% 100.0% 0.0% 87.2%

$/ANNUALW $0.00 $4,067.50 $3,857.50 $3,250.00

$/EMPLW $0.00 $22.47 $30.86 $16.33

$/ANNUALO $0.00 $3,615.00 $3,545.00 $3,250.00

$/EMPLO $0.00 $19.97 $28.36 $16.33



Staff Costs: $ 2,250.00 Survey Time Costs: $ 0.00 Out-of-Pocket Costs: $ 1,000.00 Administrative Costs: $ 0.00 Total Costs: $ 3,250.00

Comments

Subsidizes and sells bus passes and have drawings for gift cards and movie tickets.




COMPANY NAME: Ventana Medical Systems, Inc. JURISDICTION: Town of Oro Valley DATE OF REGIONAL TASK FORCE: 10/15/2007

Staff Narrative Recap START: March 2007 GOAL: 31% AMU






CALENDAR YEAR 1998 2004 2005 2006 2007

TRO GOAL 0% 28% 29% 30% 31%

AMU% 9.0% 19.1% 18.5% 0.0% 14.7%

AMT% 0.0% 19.3% 13.8% 0.0% 13.8%

VMT 64.2 74.4 75.3 0.0 74.5

% +/-VMT% N/A -10.7% +1.1% 0.0% -1.0%

Employees 110 450 398 523 588

SRR% 73.6% 74.2% 86.4% 0.0% 77.0%

$/ANNUALW $980.25 $9,810.37 $11,777.92 $16,723.00

$/EMPLW $8.91 $21.80 $29.59 $31.98

$/ANNUALO $798.00 $7,454.00 $9,351.00 $16,723.00

$/EMPLO $7.25 $16.56 $23.49 $31.98




Comments

Have vanpool program with a subsidy of $50 per person. Monthly drawings for prizes are held using $30 gas/gift cards and carpools are subsidized based on miles driven per day. Two events are held per year.



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