Travel Reduction Program (TRP) Event Planning 101

Transportation Coordinator (TC) Webinar

October 31, 2018

• Your microphone is muted. Ask questions and give input using the controls on your screen.

• Click on Handout to open the PDF and access live links or print to take notes.

• The symbol indicates an audience poll. means we’ll ask for a show of hands. is a

call for ideas. Get ready to share your input!

• Webinar will be recorded and a link emailed.

• Take the post-webinar survey to share your feedback.

Tech Tips

2

Overview

• Welcome and Introductions

• TRP Event Planning 101

• TC News

Commute Solutions Coordinator Lillian

Duarte attended an ASU Earth Day event

Registrant Feedback

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Rideshare or Valley BikeMonth

TRP Survey promotion Lunch and Learn info session Webinar or other

What kind of TRP event have you held?

Step One: Why

• What’s your objective?• Educate

• Encourage

• Reward

• Set SMART goals• Specific

• Measurable

• Achievable

• Realistic

• TimelyShareTheRide event

at American Airlines

Valley Bike Month

group ride at AECOM

Step Two: When• Consider your

company’s calendar• Annual picnic

• Holiday Party

• Employee recognition

• Seasonal

• Commute Solutions calendar

• October: Rideshare Month

• April: Valley Bike Month

“You don’t have to reinvent the

wheel – if it worked before, do it

again and just tweak the

details. ” Katie Kes, Vereit, Inc.

Step Three: Two Whos

Who is your audience?• The “who” helps

define the “how”

• Focus on “low-hanging fruit”

• Don’t feed the trolls

“Promote events both electronically and

‘old school.’” Selina G., The Tech Group

Two Whos Part Two

Who can help you?

• Human Resources,

site coordinators, IT

• Valley Metro

Commute Solutions

• Maricopa County

TRP staff

• Your alternative

mode usersWho’s helped you? Tell us in Chat.

Ask managers to share and

encourage employees to attend. Kendra B., Liberty Mutual

Step Four: How

• Reach out early for support

• Request materials to update bulletin boards

• Refresh your forms and promotions

• Send a “Save the date” notice and reminders

• Just do it!

“Bribery works every time.” Sierra F., Sub Zero

Happy commuters at a

Mass Mutual TRP event

TC Spotlight: Irene Sainz

• Sundt Corporation TRP Lunch and Learn

• Planned two months ahead

• Sent invitations and reminders

• Provided free food (including rideshare-themed cookies!) and prizes

• Results: Ten new registrants!

After the event, Irene gave cookies to those who

couldn’t attend and invited them to learn more

TC Questions• “What are some good starter events?”

Sam E., Federated Insurance

• “How can I get people motivated on a shoestring budget?” Michele D., Mercury Systems

• “Are there facilitators for Lunch and Learn sessions?” Maria B., Chicanos Por la

Causa Answer: You betcha!

• “How can TRP be rolled out to retail/multiple locations/various shifts?” Dawna D, Sprouts.

Tip: Managing Multiple TRP Sitesrecorded webinar.

Show Me the Money!

• Got money? Check

your TRP plan.

• Does your

organization have

season tickets?

Event tickets make

great door prizes.

• Free brochures and ShareTheRide giveaways are

available from Commute Solutions.

Ideas, please! How have you covered costs?

Tips from TCs

Responses to registration question “What's your best tip for getting people to attend your event?”

• “Advertise in the employee newsletter.” Maria Q., Sun City West

• “Promote in advance!” Ben W.

• “Have refreshments.” Dixie F. Also Corinne D., Lily L., Rachel B., Michele D., Kimberly R, Darlene S., Roberta A., Crystal R., Diane H., Delfina O…

Event Pics

Promotional materials from Phoenix

Indian Medical Center’s TRP event

Grand Canyon University’s

ShareTheRide event was a big hit

TC Spotlight: Katie Kes

• Vereit, Inc. TC holds quarterly events.

• “As soon as I finish one event, I get started on the next one –it helps while I’m still in the zone.

• The first thing I do is set calendar reminders. I need to get HR approval, order or shop for supplies, prepare posters and e-mails, etc.”

• View Katie’s recorded TC spotlight webinar.

More Tips from TCs

“Have some type of giveaway, like a spin the wheel for a prize.” Danielle T., American Express

Food and prizes = excellent motivators!

More Tips

• Expect the unexpected. Breathe.

• Need a theme? Check Pinterest!

• A picture is worth a thousand words! Especially for Clean Air Award nominations.

Clean Air CampaignAwards and Luncheon

• Held on October 25

• 430 attendees

• 21 awards

• See the list of winners

• See event photos here

Rideshare Month Wraps Up• ShareTheRide social media

contests awarded certificates

to Valle Luna Mexican

Restaurants, Amazon,

Sprouts, Starbucks, and

more

• Pledges received: 653

• Challenge teams competing

for prizes: 29

• Winners will be announced in

early November

Transit Service Changes

• Went into effect October 22

• Travelers on light rail, local bus, circulators and the rural route can now count on regular schedules for these holidays (no express or RAPID service):

• Veterans Day

• Day after Thanksgiving

• Christmas Eve

• Martin Luther King, Jr. Day

• Presidents Day

• View the full list of changes.

Paratransit and Ride Choice Changes in Mesa

• If approved, changes will go into effect July 1, 2019.

• Currently, Valley Metro’s RideChoice program is available on a citywide basis.

• Process will enhance RideChoice for ADA paratransit certified residents. Would operate in area required by Federal law as opposed to entire city.

• Find out more.

Pass2Go Pilot App

• Pass2Go is a mobile ticketing, multi-modal trip planning app

• Links to app-based transportation options including Grid bike share

• Funded by a Federal Transportation Administration grant to support improved mobility

Help Test Pass2Go

• Must be a transit rider who currently purchases a 1-, 7- or 15-Day pass

• Testers who buy and activate 12 1-Day passes within 3 months receive a $140 gift card to Amazon or Walmart

• Find out if you qualify

• Event Planning 101

• Upcoming webinars• November 14, 10 a.m. – Valley Metro Rail Station Art

• December 12, 10 a.m. – Valley Metro Construction Projects update

• Access recorded webinars and slide shows

Can’t make it during a scheduled webinar? Register anyway; we’ll email you the recording!