Travel Management Posting of Expenses to Different GL Accounts Based on the Kind of Travel (Domestic...
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Transcript of Travel Management Posting of Expenses to Different GL Accounts Based on the Kind of Travel (Domestic...
7/30/2019 Travel Management Posting of Expenses to Different GL Accounts Based on the Kind of Travel (Domestic or Intern…
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© 2011 SAP AG 1
Travel Management: Posting of Expenses to Different GLAccounts based on the Kind of Travel (Domestic or International)
Applies to:
SAP 4.7C, ECC 5.0 and ECC 6.0. For more information, visit the Enterprise Resource Planning homepage.
Summary
The travel expenses incurred by an employee had to be reported for Domestic and International Travelseparately. This document explains the process of how the expenses can be posted to separate GLaccounts based on the country of travel in Travel Management Module in SAP.
Author: Poornima MP
Company: Intelligroup Asia Pvt Ltd (An NTT Data Company)
Created on: 20th
April 2011
Author Bio
Poornima MP is a cost accountant by qualification and a SAP FI certified consultant. She has been a part of the FICO competency in Intelligroup since 5 years.
7/30/2019 Travel Management Posting of Expenses to Different GL Accounts Based on the Kind of Travel (Domestic or Intern…
http://slidepdf.com/reader/full/travel-management-posting-of-expenses-to-different-gl-accounts-based-on-the 2/13
Travel Management: Posting of Expenses to Different GL Accounts based on the Kind of Travel (Domestic or International)
SAP COMMUNITY NETWORK SDN - sdn.sap.com | BPX - bpx.sap.com | BOC - boc.sap.com | UAC - uac.sap.com
© 2011 SAP AG 2
Table of Contents
Pre-Requisite: ..................................................................................................................................................... 3 Business Scenario .......................................................................................................................................... 3 Configuration ................................................................................................................................................... 3
Step 1: Define Statutory Trip Types ............................................................................................................................. 3 Step 2: Define characteristics for Statutory Trip Types ................................................................................................ 4 Step 3: Create Expense Types for Individual Receipts: This is standard. .................................................................... 6 Step 4: Wage Types for Interfaces: .............................................................................................................................. 6 Step 5: Assignment of Wage Type to Symbolic Account ............................................................................................. 7 Step 6: Symbolic Account to Expense Account ........................................................................................................... 7
Test Results .................................................................................................................................................... 8 Step 7: Running the scenario for Domestic Travel ....................................................................................................... 8
Related Content ................................................................................................................................................ 12 Disclaimer and Liability Notice .......................................................................................................................... 13
7/30/2019 Travel Management Posting of Expenses to Different GL Accounts Based on the Kind of Travel (Domestic or Intern…
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Travel Management: Posting of Expenses to Different GL Accounts based on the Kind of Travel (Domestic or International)
SAP COMMUNITY NETWORK SDN - sdn.sap.com | BPX - bpx.sap.com | BOC - boc.sap.com | UAC - uac.sap.com
© 2011 SAP AG 3
Pre-Requisite:
The trip provision variant has been configured and assigned to the respective country.
Here in this scenario we are using the standard trip provision variant 10 and country as US
Business Scenario
Employees keep travelling as part of their work to different places. These could be within US or outside US.
The requirement is to track travel expenses separately for Domestic and International travel. Based on thecountry of travel system should post the expenses to GL accounts earmarked for Domestic and Internationaltravel accordingly
Configuration
Step 1: Define Statutory Trip Types
Create Statutory Trip Types D for Domestic Business Trip and I for International Business Trip as shownbelow
7/30/2019 Travel Management Posting of Expenses to Different GL Accounts Based on the Kind of Travel (Domestic or Intern…
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Travel Management: Posting of Expenses to Different GL Accounts based on the Kind of Travel (Domestic or International)
SAP COMMUNITY NETWORK SDN - sdn.sap.com | BPX - bpx.sap.com | BOC - boc.sap.com | UAC - uac.sap.com
© 2011 SAP AG 4
Step 2: Define characteristics for Statutory Trip Types
7/30/2019 Travel Management Posting of Expenses to Different GL Accounts Based on the Kind of Travel (Domestic or Intern…
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Travel Management: Posting of Expenses to Different GL Accounts based on the Kind of Travel (Domestic or International)
SAP COMMUNITY NETWORK SDN - sdn.sap.com | BPX - bpx.sap.com | BOC - boc.sap.com | UAC - uac.sap.com
© 2011 SAP AG 5
Note: You will have to select “Read Alternative Wage Types” as shown above
Note: You will have to select “Read Standard Wage Types” as shown above for International Business Trip
7/30/2019 Travel Management Posting of Expenses to Different GL Accounts Based on the Kind of Travel (Domestic or Intern…
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Travel Management: Posting of Expenses to Different GL Accounts based on the Kind of Travel (Domestic or International)
SAP COMMUNITY NETWORK SDN - sdn.sap.com | BPX - bpx.sap.com | BOC - boc.sap.com | UAC - uac.sap.com
© 2011 SAP AG 6
Step 3: Create Expense Types for Individual Receipts: This is standard.
Shown one expense type for illustration purpose;
Step 4: Wage Types for Interfaces:
Here we need to have 2 wage types one for Domestic Air Fare and one for International Air fare.
7/30/2019 Travel Management Posting of Expenses to Different GL Accounts Based on the Kind of Travel (Domestic or Intern…
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Travel Management: Posting of Expenses to Different GL Accounts based on the Kind of Travel (Domestic or International)
SAP COMMUNITY NETWORK SDN - sdn.sap.com | BPX - bpx.sap.com | BOC - boc.sap.com | UAC - uac.sap.com
© 2011 SAP AG 7
When you assign the wage types for Alternative Wage Types as shown above you have to assign the wagetype for Domestic Air Fare, so that the system will read the same for Domestic Trips
Step 5: Assignment of Wage Type to Symbolic Account
We have assigned symbolic accounts 15 and 18 to wage types 5000 and 5001 respectively.
Step 6: Symbolic Account to Expense Account
7/30/2019 Travel Management Posting of Expenses to Different GL Accounts Based on the Kind of Travel (Domestic or Intern…
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Travel Management: Posting of Expenses to Different GL Accounts based on the Kind of Travel (Domestic or International)
SAP COMMUNITY NETWORK SDN - sdn.sap.com | BPX - bpx.sap.com | BOC - boc.sap.com | UAC - uac.sap.com
© 2011 SAP AG 8
Each symbolic account has to be assigned to a GL account.
Assign GL account 614610 which is Domestic Air Fare to 115 and 614620 which is International Air Fare to118.
Now we have defined in the system that if it is a Domestic travel then the Flight expense should be posted toGL Account 614610 and if it is an International trip the expense should be posted to GL Account 614620.System in turn understands that if the trip is a domestic trip then it has to read the alternate wage type whichis 5000 and then it has to post to 614610.
Test Results
Step 7: Running the scenario for Domestic Travel(US is the home country and so the travel within US is considered at Domestic)
Posting a trip through T Code: TRIP
7/30/2019 Travel Management Posting of Expenses to Different GL Accounts Based on the Kind of Travel (Domestic or Intern…
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Travel Management: Posting of Expenses to Different GL Accounts based on the Kind of Travel (Domestic or International)
SAP COMMUNITY NETWORK SDN - sdn.sap.com | BPX - bpx.sap.com | BOC - boc.sap.com | UAC - uac.sap.com
© 2011 SAP AG 9
Once the trip is saved the trip number is generated as 10000022 Approve and Settle the trip Generate the posting run through PRFI
Posting Run 131 created
7/30/2019 Travel Management Posting of Expenses to Different GL Accounts Based on the Kind of Travel (Domestic or Intern…
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Travel Management: Posting of Expenses to Different GL Accounts based on the Kind of Travel (Domestic or International)
SAP COMMUNITY NETWORK SDN - sdn.sap.com | BPX - bpx.sap.com | BOC - boc.sap.com | UAC - uac.sap.com
© 2011 SAP AG 10
PRRW
Double click on the line to see the entry to be posted
Select and post the trip
If you see the Document display after posting, you will see that the amount has been posted to thecorrect GL account for Domestic Airfare 614610
The same scenario can be run for International travel and the system will post the expense toInternational Airfare GL Account 614620
7/30/2019 Travel Management Posting of Expenses to Different GL Accounts Based on the Kind of Travel (Domestic or Intern…
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Travel Management: Posting of Expenses to Different GL Accounts based on the Kind of Travel (Domestic or International)
SAP COMMUNITY NETWORK SDN - sdn.sap.com | BPX - bpx.sap.com | BOC - boc.sap.com | UAC - uac.sap.com
© 2011 SAP AG 11
7/30/2019 Travel Management Posting of Expenses to Different GL Accounts Based on the Kind of Travel (Domestic or Intern…
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Travel Management: Posting of Expenses to Different GL Accounts based on the Kind of Travel (Domestic or International)
SAP COMMUNITY NETWORK SDN - sdn.sap.com | BPX - bpx.sap.com | BOC - boc.sap.com | UAC - uac.sap.com
© 2011 SAP AG 12
Related Content
Travel Management-Overview
Travel Expenses
Transfer to Accounting
For more information, visit the Enterprise Resource Planning homepage.
7/30/2019 Travel Management Posting of Expenses to Different GL Accounts Based on the Kind of Travel (Domestic or Intern…
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Travel Management: Posting of Expenses to Different GL Accounts based on the Kind of Travel (Domestic or International)
SAP COMMUNITY NETWORK SDN - sdn.sap.com | BPX - bpx.sap.com | BOC - boc.sap.com | UAC - uac.sap.com
Disclaimer and Liability Notice
This document may discuss sample coding or other information that does not include SAP official interfacesand therefore is not supported by SAP. Changes made based on this information are not supported and canbe overwritten during an upgrade.SAP will not be held liable for any damages caused by using or misusing the information, code or methodssuggested in this document, and anyone using these methods does so at his/her own risk.
SAP offers no guarantees and assumes no responsibility or liability of any type with respect to the content of
this technical article or code sample, including any liability resulting from incompatibility between the contentwithin this document and the materials and services offered by SAP. You agree that you will not hold, or seek to hold, SAP responsible or liable with respect to the content of this document.