Travel Fair 2014International Travel

Mitigating Risk and Illness

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October 14, 2014

Types of Travel Risk

Weather or natural disaster Civil Unrest Acts of Terrorism Exposure to disease or medical emergency Technology or widespread utility failures Lost or stolen documents Delayed or cancelled flights Oversold or unavailable accommodations

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Mitigation Steps

Register your international travel with ORM Consider supplemental travel insurance Have pre-defined departmental procedures in

place Engage your travelers in pre-trip safety

planning Provide pre-departure information and risk

assessments

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Mitigation Steps

Know available resources Have a Plan B Know where ALL your travelers are at any

given time– Ability to locate and alert– Obtain traveler’s emergency contact details prior to

departure

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Trip Registration Process

http://orm.uoregon.edu/content/international-travel

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Enroll in STEP (Smart Traveler Enrollment Program)

STEP is a service of the Bureau of Consular Affairs, US Department of State It is FREE Provides information about safety conditions in

your destination country

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Trip Preparation

Valid passport Visa entrance requirements Vaccine requirements (UO Health Center) Copies of passport Airline/travel contact information Confirmation numbers Read security bulletins for your destination Register with US embassy or consulate

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Travel Insurance Options

Standard Insurance Coverages – http://benefits.uoregon.edu/travelinfo.html– MedEx Travel Assist: Eligible if you are enrolled in

basic life insurance through UO/PEBB. If you or a dependent becomes ill while traveling 100 or more miles from home.

– Does not cover security evacuation (war/political unrest or natural disaster)

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UO Supplemental International Travel Insurance

When “study abroad insurance” is highly recommended:

– Traveling with students– Concerns about destination (natural disaster,

security)– Medical concerns/expenses (expenses may be paid

up front by this insurer)

Economical ($1.91 per day/1 week minimum)

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Considerations for international travel with students

Strongly recommend supplemental insurance Have a plan Have a contact Have a release of liability/waiver http://

orm.uoregon.edu/content/waivers Recommend United Educators resources

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Resources – United Educators

https://www.edurisklearning.org (this will be the same username and password used for the Workplace Harassment training)

Launch Short Term International Programs

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Resources – United Educators

In addition to the online training, there are written resources available to download.

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Resources

UO Travel website http://ba.uoregon.edu/staff/travel ORM website: http://orm.uoregon.edu/content/international-travel State Department website http://

travel.state.gov/content/passports/english/country.html TSA http://www.tsa.gov/traveler-information UO Contract Travel Agencies:

– Entrance visa and passport– Print ticket – int’l carrier– While traveling 24 hour emergency number– Global Contacts

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Contacts – Office of Risk Management

Risk Management

riskmanagement@uoregon.edu

541-346-8316

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