Trauma & Orthopaedic Surgery

ST3 National Recruitment

2013 Applicants Guide

www.yorksandhumberdeanery.nhs.uk/speciatly_recruitment_2013

Contents

Contents ...................................................................................................................................................... 2

Timeline and Key Dates ............................................................................................................................. 3

Contact details ............................................................................................................................................ 3

Units of Application (UoAs) ....................................................................................................................... 4

Vacancy numbers ....................................................................................................................................... 4

Application .................................................................................................................................................. 5

Eligibility and Longlisting .......................................................................................................................... 7

Criminal Records and Fitness to Practice Declaration ............................................................................ 9

Applying for a Deferred Start Date .......................................................................................................... 10

Applying for Less Than Full Time Training ............................................................................................ 10

Interviews .................................................................................................................................................. 11

UK Offers System ..................................................................................................................................... 15

Feedback ................................................................................................................................................... 18

Evaluation of the Selection Process ....................................................................................................... 18

Appendix 1 - Self Assessment Form ....................................................................................................... 19

Appendix 2 - Intrepid:Pathway Application Statuses ............................................................................. 23

Appendix 3 – Scrutiny Panel Procedure ................................................................................................. 24

Appendix 4 - Useful Links ........................................................................................................................ 25

All content within this guide is subject to change

2013 Applicant Guide Page 3

Timeline and Key Dates

Recruitment to Trauma and Orthopaedic Surgery in 2013 is being coordinated by the Yorkshire and the

Humber Deanery following the timeline below:

Activity Date(s)

Applications open 09:00 on 4th February 2013

Application deadline 12:00 (midday) on 15th February 2013

Longlisting From 15th February 2013

Interviews 11th – 15th March 2013

Initial offers released No later than 10th May 2013

Holding deadline 20th May 2013

Upgrade Deadline 27th May 2013

Please note: all dates are subject to change at any time

Contact details

The Yorkshire and the Humber Deanery has a recruitment helpdesk to assist candidates through the

recruitment process. You can contact the recruitment helpdesk in the following ways:

By email: specialty.recruitment@yorksandhumber.nhs.uk

Please put T&O in the subject box to help us answer your email efficiently. We aim to respond to all

emails within 48 working hours.

By telephone (for urgent enquiries only): 01482 660 700

Select option 1 for the recruitment helpdesk.

2013 Applicant Guide Page 4

Units of Application (UoAs)

A Unit of Application (UoA) is an area to which you can make an application. In most cases the UoA will be

a Deanery.

There are 14 Units of Application taking part in the 2013 recruitment process across England and Scotland,

these are:

East Midlands

East of England

Kent, Surrey and Sussex

London

Mersey

North Western

Northern

Oxford

Scotland

Severn

South West Peninsula

Wessex

West Midlands

Yorkshire and the Humber

Vacancy numbers

Vacancy numbers will be published on the Yorkshire and the Humber Deanery website once confirmed.

Indicative vacancy numbers for ST3 posts are:

101 ST3 posts in England (to be divided across all English UoAs)

2 ST3 posts in Scotland

There are also likely to be a number of LAT vacancies which will be included in this recruitment process.

All vacancy numbers are indicative and are subject to change at any time.

2013 Applicant Guide Page 5

Application

Applications will only be accepted through the Intrepid:Pathway 2013 online application system. For further

guidance on creating an account, registering and submitting your application using the system please refer

to the Intrepid Pathway Applicant User Guide

Creating an account

You will need to create an account on the Intrepid:Pathway 2013 system before you can start your

application. On the homepage, click “Register Here” and complete the short applicant registration form.

Registration Details

Although not essential, it is advised that once you have created an account you enter your registration

details. This will help to speed up the application process when the application form is released.

You can enter your registration details at any time by clicking

“Update Registration Details” on your Intrepid Pathway

homepage.

Your registration details include:

Personal Details

Eligibility

Fitness to Practise

References

Qualifications

Employment History

Equality & Diversity

Your registration details will automatically be copied to your application form when you start completing

your application.

Completing your application

The application form for Trauma and Orthopaedic Surgery will open at 09:00 on 4th February 2013. Use the

Vacancy Search tool to navigate to the application form and click “Apply”.

There are a number of sections within the application form:

Personal Details

Eligibility

Fitness to Practise

References

Evidence of Competences and Experience

Employment History

Evidence of Selection Criteria

Supporting Information

Equality & Diversity Monitoring Form

Declarations

Please complete all sections in full before submitting your application. Once you have submitted your

application, the only sections you will be able to change are your personal details and your references.

2013 Applicant Guide Page 6

Self Assessment Questions

There are a number of multiple choice self assessment questions built in to the application form. For these

questions, you need to select the most appropriate response from a drop-down list. The Self Assessment

questions, the list of responses and details of suitable evidence can be found in Appendix 1

Your responses to the Self Assessment questions will be validated at the interview against the evidence in

your portfolio. You must provide photocopies of your evidence to the document checker in a sealed

envelope when you register at interview. This will be retained on your recruitment file.

Evidence to substantiate your answers must be easily identified in your portfolio AND photocopies must be

provided. Failure to provide satisfactory evidence may be referred to a scrutiny panel. The Scrutiny Panel

procedure can be found in Appendix 3

Preferences

Unlike in previous years, your preferences are not entered during the application process. Your preferences

will be entered as sub-preferences on the UK Offers System at a later date. Please see the UK Offers

System section of this guide for more information about preferencing.

Application Deadline

The deadline for submitting applications is 12:00 (midday) on 15th February 2013. After this time no

applications will be accepted. There will be no exceptions to this deadline. You are advised to complete

and submit your application ahead of the deadline to allow for any unforeseen problems.

When you submit your application, you should receive an automatic confirmation email. If you do not

receive this email within 2 hours you should check to ensure that you have submitted your application.

Application Statuses

You can track the progress of your application by checking the Application Status through your

Intrepid:Pathway account. When your application status changes you should receive an email informing

you of the change. A list of application statuses and their definitions is provided in Appendix 2

2013 Applicant Guide Page 7

Eligibility and Longlisting

The eligibility criteria for ST3 Trauma and Orthopaedic Surgery are listed in the 2013 Person Specification.

It is an applicant’s responsibility to demonstrate that they meet the eligibility criteria. All applications will be

assessed against the eligibility criteria during longlisting. Any applications which do not meet the eligibility

criteria will be longlisted out of the process and will not progress to the next stage.

GMC Registration and Licence to Practice

You will need to hold full General Medical Council registration status and a current licence to practice by

the time of appointment1 (in most cases this will be 7th August 2013). You will be asked to confirm that you

will meet this requirement on page 2 of your application form. Any offers made will be subject to you

meeting this requirement by the time of appointment.

MRCS

Applicants must have successfully completed MRCS at the time of interview. If you are invited to attend an

interview you must provide evidence that you have successfully completed MRCS when you attend.

If you have not successfully completed MRCS at the time of application, but are expecting results of a

recent examination by the interview date you are eligible to apply. If you are invited to interview, you must

bring evidence that you have passed ALL parts with you.

Courses

Applicants must have satisfactorily completed the following courses by the time of interview:

ATLS or equivalent

CRISP or equivalent

A Basic Surgical Skills Course

If you are invited to attend an interview, you must provide evidence that you have successfully completed

these courses when you attend.

Assessment of Competency

Applicants must have achieved CT1 and CT2 competences in surgery by the time of appointment. There

are a number of ways this can be demonstrated:

If you are currently in a UK Core Training programme, you do not need to provide any further

evidence at the time of application. Any offer of a training post will be conditional on you achieving a

satisfactory ARCP outcome for CT2 by the start date of the post to which you are appointed.

If you have already completed a UK Core Training programme you must attach scanned copies of

your ARCP for CT2 or a Core Certificate of Completion to your application.

Applicants who are not able to provide evidence of their CT1 and CT2 Core Competences may

provide the following alternative evidence by attaching scanned copies to their application:

• ARCP or RITA documents showing satisfactory outcome

• Educational / Clinical Supervisor reports showing satisfactory outcome

• Completed Certificate C (Alternative Certificate of Core Competence). This can be

downloaded from the Yorkshire and the Humber Deanery website.

Scanned copies of any evidence must be attached to your application; alternatively you may email

them to specialty.recruitment@yorksandhumber.nhs.uk. Please mark your email “SUPPORTING

DOCUMENTS -T&O” this must be received no later than 12:00 (midday) on 15th February 2013.

1 The time of appointment refers to the start date of the post to which you are appointed.

2013 Applicant Guide Page 8

Immigration/Right to Work

You must have the right to work as a doctor in training in the UK. Your application will be assessed based

on your immigration status at the time of application.

Applicants requiring Tier 2 sponsorship in order to take up a post are eligible to apply but in most cases will

be subject to the Resident Labour Market Test (RLMT). Due to the expected high number of applications it

is unlikely that the RLMT will be satisfied by this recruitment process.

Career Progression and Experience

You must provide a complete employment history going back to completion of your primary medical degree

on your application form. If you are in a rotational training programme, please also list posts that you are

due to rotate to up until the end of July 2013 or until completion of your Core Training programme if this is

later. You must provide a reason for employment gaps of more than four weeks.

By the time of appointment2 you must have completed 24 months in surgery (not including Foundation

modules) of which at least 10 months experience is in Trauma based Trauma & Orthopaedic posts with a

major commitment to Orthopaedic Trauma surgery. All time periods stated refer to full time equivalent.

English Language Skills

All applicants will need to provide evidence of their English language skills at interview. This can be done in

one of the following ways:

If your undergraduate training was in English and in the UK you do not need to provide evidence

other than your degree certificate.

If your undergraduate training was in English, but not in the UK, you will need to provide written

evidence of this. Suitable evidence would include an original letter or certificate from the institution

where you qualified confirming that the language of instruction and examination was English.

If your undergraduate training was not in English, you will need to provide written evidence of your

English language skills E.g. your academic International English Language Testing System (IELTS)

results showing the scores below, to be achieved in a single sitting within 24 months at time of

application:

o Overall – 7.0

o Speaking – 7.0

o Listening – 7.0

o Reading – 7.0

o Writing – 7.0

If you believe you have adequate communication skills but do not fit into one of these examples you

must provide supporting evidence such as a letter from a UK medical supervisor or employer

attesting to your competence in English at the appropriate level.

Your application form must show how you will demonstrate your English language skills if you attend an

interview.

2 The time of appointment refers to the start date of the post to which you are appointed.

2013 Applicant Guide Page 9

Trainees released or removed from a training post or programme

Trainees who have previously relinquished, been released or removed from a training programme in

Trauma & Orthopaedic Surgery are not eligible to apply except in exceptional circumstances.

Applications will only be considered if there is a letter of support from the Postgraduate Dean or designated

Deputy of the deanery in which you worked at the time you were released, removed or relinquished from

your training programme.

This letter must be received by the Yorkshire and the Humber Deanery by the application closing date.

Should the Postgraduate Dean not support your application, appeal may be made to the Yorkshire and the

Humber Deanery whose decision will be final.

Applicants on the Specialist Register

You are not eligible to apply if you already hold, or are eligible to hold a Certificate of Completion of

Training (CCT) in Trauma and Orthopaedic Surgery. You are not eligible to apply if you are currently on the

specialist register in any EU member state.

Criminal Records and Fitness to Practice Declaration

Page 3 of the application form is a Criminal Records and Fitness to Practise Declaration Form. This form

contains 10 questions. If you answer Yes to any of the questions in this form you must provide full details

by email to specialty.recruitment@yorksandhumber.nhs.uk This must be received no later than 12:00

(midday) on 15th February 2013. Please mark your email “CONFIDENTIAL – T&O”

The Declaration Form and any information provided in relation to your responses will be kept securely and

in confidence, and access to it will be restricted to designated persons within the Yorkshire and the Humber

Deanery and other persons who need to see it as part of the selection process and who are authorised to

do so.

If you are successfully appointed to a training post, this information will be passed to designated persons in

the UoA to which you are allocated and subsequently to your employing organisation and any organisations

through which you rotate as part of the training programme.

No information relating to your declaration form will be made available to any members of the selection

panel at any time during the recruitment process.

2013 Applicant Guide Page 10

Applying for a Deferred Start Date

Applicants can request deferred entry to specialty training programmes on statutory grounds (e.g. maternity

leave, ill health etc.) only. Deferred entry to training programmes will not be allowed for any other reason.

Refer to the Gold Guide for more information about deferring start dates.

If you wish to request a deferred start date you should indicate this on page 1 of your application form. If

you are appointed to a training post, this information will be passed to the UoA to which you are allocated

however, we recommend that you also contact them directly to discuss your needs.

The final decision regarding any deferment will be made by the UoA to which you are allocated according

to their local policies.

Applying for Less Than Full Time Training

Trainees may train on a Less Than Full Time (LTFT) basis for a variety of well-founded reasons. Refer to

the Gold Guide for more information about Less Than Full Time Training.

All posts offered through this recruitment process will be offered as full time posts. If you wish to

request Less Than Full Time Training you should indicate this on page 1 of your application form. If you are

appointed to a training post, this information will be passed to the UoA to which you are allocated; we

recommend that you also contact them directly to discuss your needs.

The final decision regarding Less Than Full Time Training will be made by the UoA to which you are

allocated according to their local LTFT policies.

2013 Applicant Guide Page 11

Interviews

Booking an interview slot

If your application passes longlisting you will be invited to book an interview slot through your

Intrepid:Pathway account. Interview slots are offered on a first come first served basis. You must do this by

the deadline stated in the invite email. Please refer to the Intrepid:Pathway Applicant User Guide for

instructions on booking your interview slot.

You should receive an automatic confirmation email once you have booked your interview slot. If you do

not receive this email within two hours of booking, please check your Intrepid:Pathway account to ensure

ensure that you did book a slot.

If you experience problems booking your interview slot please contact the recruitment heldesk for

assistance.

Interview Dates and Venue

The interviews for 2013 Trauma and Orthopaedic Surgery will take place on

11th – 15th March 2013 at Leeds United Football Club in the East Stand.

The venue is conveniently located for access from the M621, M62 and M1.

Leeds railway station is approximately two miles away and easily reached by

public transport or taxi.

For directions to the venue please see the Leeds United Conference and

Events website: http://www.leedsunitedvenue.com/index.php?id=19

Parking is provided in the Stadium Way car park opposite the East Stand.

Applicants with Disabilities

If you have a disability which may require specific arrangements or adjustments to enable you to attend an

interview please indicate this on page 1 of your application form and contact the recruitment helpdesk to

discuss your requirements.

2013 Applicant Guide Page 12

Documents Required at Interview

There are a number of documents that you are required to bring with you when you attend your interview.

Please bring the original documents listed below:

Your Portfolio containing evidence to substantiate your Self Assessment form responses.

A sealed envelope containing photocopies of the evidence to substantiate your Self Assessment

form responses

A copy of your full application form

3 original reference forms in sealed envelopes. See below for more details about referencing.

2 forms of photo identification (eg. passport, driving licence) and 1 proof of address (eg, bank

statement or utility bill) or, 1 form of photo identification and 2 proof of address. AND 1 COPY OF

EACH

Evidence of your current immigration status AND 1 COPY

Evidence of your GMC registration and licence to practise AND 1 COPY

Evidence of your English Language competency as detailed in your application form AND 1 COPY

Your primary medical degree certificate AND 1 COPY

Your postgraduate degree certificate (if applicable) AND 1 COPY

Evidence of your Core Competences as detailed in your application form AND 1 COPY

Evidence that you have been awarded / successfully completed all parts for MRCS AND 1 COPY

Evidence that you have completed the following courses AND 1 COPY OF EACH

o ATLS or equivalent

o CCrISP or equivalent

o A Basic Surgical Skills course

These documents will be checked against a checklist and the photocopies will be retained on your

recruitment file. If you are appointed to a training post, these documents will be passed to the deanery in

which you will be training.

Evidence for Self Assessment Validation

You must provide evidence to substantiate your answers to the Self Assessment section of the application

form. This information must be easily identified in your portfolio. You must also provide photocopies of

your evidence to the document checker in a sealed envelope when you register. This will be retained

on your recruitment file.

If it is subsequently discovered that any statement is false or misleading, evidence will be collected and you

may be referred to a scrutiny panel.

Please refer to Appendix 3 for details of scrutiny panel process.

References

You should bring at least three references from three referees who have supervised your clinical training

within the past three years. These must be completed on the national reference form which can be

downloaded from http://www.yorksandhumberdeanery.nhs.uk/specialty_recruitment_2013/interviews.aspx

You should bring the original copies of your references in sealed envelopes, photocopies will not be

accepted. Alternatively, your referees can email the completed form to

specialty.recruitment@yorksandhumber.nhs.uk The email must be sent from their Trust email account,

references received from a referee’s personal email account will not be accepted.

Your references will be retained and added to your recruitment file.

2013 Applicant Guide Page 13

Interview Format

The interviews will consist of four “stations” each lasting 15 minutes. Each station has been designed to

assess the selection criteria on the Person Specification. You will rotate round all four stations during the

interview process.

Portfolio Station

Before you enter the portfolio station, the assessors will have spent 15 minutes reading through

your portfolio and validating the Self Assessment questions from your application form. The

validated Self Assessment questions will produce a score which will contribute to your overall

portfolio station score.

Once you enter the station there will be 2 portfolio questions, each lasting approximately 7 ½

minutes. You will be scored independently by two assessors.

Clinical Scenario Station

There will be 2 clinical scenario questions including one anatomy based scenario. Each question

will last approximately 7 ½ minutes. You will be scored independently by two assessors.

Interactive Station

In this station you will be observed interacting with actors who will role-play a scenario with you.

There will be two parts to the scenario each lasting approximately 7 ½ minutes. You will be scored

independently by two assessors.

Technical Skills Station

In this station you will be asked to carry out tasks designed to assess your technical skills.

This station is being piloted in 2013 and the scores will not contribute to your overall interview

score. The purpose of this station is to assess its suitability for use in future recruitment processes.

Scoring and Ranking

Your performance in each station will be scored using a structured scoring system. The scores from each

interview station will be combined to produce your overall interview score. The maximum available overall

score is 120.

After the interviews you will be ranked against all other candidates. Your ranking will be based on your

overall interview score. In the event that your scores tie with other candidates’, we will look at your

individual interview station scores.

Lay Representatives

A number of Lay Representatives will be present on each interview day. The Lay Representatives may sit

in some of your interview stations to observe the process. The Lay Representative will not score or assess

your performance in the station; they are there to ensure the process is fair and consistent.

Observers

There will also be a number of observers present. Again, they may sit in some of your interview stations.

Their role is to assess the recruitment process, and observe the interview panels; they are not there to

assess your performance.

2013 Applicant Guide Page 14

Confidentiality

You should ensure that the content of the interview assessments remains confidential and must not be

discussed with other candidates or published where they can be accessed by other candidates. This

includes on websites, online forums or discussion groups and all other forms of social media.

Remember, this is a competitive process and you may reduce your own chances of appointment by giving

an unfair advantage to other candidates.

Travel and Subsistence expenses

Applicants attending interviews are entitled to a travel and subsistence allowance. A claim form can be

downloaded from http://www.yorksandhumberdeanery.nhs.uk/specialty_recruitment_2013/interviews.aspx

You are advised to read the guidance document in full before incurring any expenses.

Completed claim forms should be submitted to:

Specialty Recruitment

Yorkshire and the Humber Deanery

Leeds Office

Willow Terrace Road

University of Leeds

Leeds

LS2 9JT

Claim forms must be received within three months of your interview date. Claim forms received after three

months will not be processed. Receipts must be attached for all travel and subsistence claimed except

mileage.

2013 Applicant Guide Page 15

UK Offers System

All deaneries and specialties will be using the UK Offers System to make offers to training posts in 2013.

Verifying your Account

After the application closing date you will be sent a link to log in to the UK Offers System asking you to log

in, verify your identity and confirm your email address. You must do this within 14 days of receiving the

email. Make sure that you provide an email address that you will have regular access to, as all offers will

be made through the email address that you provide.

Selecting Your Preferences

After the interviews, you will be asked to rank your preferences using the UK Offers System. You will

receive an email when Preferencing opens. In the UK Offers System, click on Sub-preferences to access

the list of preferences.

There are two lists labelled “Preferenced” and “Not Wanted” By default all preferences will appear in the

“Not Wanted” list. You can move preferences between the two lists using the arrow buttons. Once you have

moved preferences to the “Preferenced” list, you can move them up and down the list using the arrows.

You should put your preferences in rank order with your most preferred option to the top of the list and your

least preferred option at the bottom.

If you do not complete your preferences before the deadline they will remain in the “Not Wanted”

list and you will receive no offers.

Please note: There is no advantage to be gained by ranking preferences with the most posts high up your

preference list. There is also no disadvantage to ranking a preference with few (or even zero) posts high up

your list.

If you would be not prepared to accept a particular post, then you should not rank it. By ranking a

preference you are stating that you would be prepared to accept that preference. If you are offered a post

and you reject it you will receive no further offers. It is important that you think carefully about this when

completing your preferences and leave any posts that you would not be prepared to accept in the “Not

Wanted” list.

Allocation to Posts

Successful candidates will be allocated to posts in rank order:

The highest ranked candidate will be allocated to their first preferenced post.

The second ranked candidate will be allocated to their first preferenced post unless it has already

been allocated to the first ranked candidate in which case they will be allocated their second

preferenced post.

The third ranked candidate will be allocated to their first preferenced post unless it has already been

allocated to the first or second ranked candidates. If it has, they will be allocated their second

preferenced post unless this has been allocated to the first or second ranked candidates in which

case they will be offered their third preference.

This process will continue until all posts are allocated or there are no more appointable candidates.

Any offer made through this recruitment process is an offer of an allocation to a training programme; it is

not an offer of employment. Offers of employment can only be by an employing organisation following

completion of satisfactory pre-employment checks.

2013 Applicant Guide Page 16

Receiving and Responding to Offers

If you are offered a post you will have 48 hours from the time of your offer, including weekends and bank

holidays, to decide whether to accept, reject or hold it. You must respond to the offer through the UK

Offers System. No other form of response will be accepted.

IF YOU DO NOT RESPOND TO YOUR OFFER WITHIN 48 HOURS, THE OFFER WILL EXPIRE AND

THE POST WILL BE OFFERED TO ANOTHER APPLICANT. YOU WILL NOT RECEIVE ANY FURTHER

OFFERS.

If you are offered a post you have the following five options:

1. Accept

If you accept an offer without upgrades you are confirming that you wish to accept the post you have

been offered. You will not receive an upgraded offer even if a post further up your preference list

becomes available.

If you accept an ST post, you will not be eligible to receive offers from another recruitment process (e.g.

General Surgery or Trauma and Orthopaedic Surgery in Wales or Northern Ireland) with the exception

of offers for ACF posts.

If you accept a LAT post, you will still be eligible to receive offers for ST, CT and ACF posts from

another recruitment process but you will not be eligible to receive other offers for LAT posts.

2. Accept with Upgrades

If you are not offered your highest ranked preference, you will be able to choose the ‘Accept with

upgrade’ option. This option will not be available after 27th May 2013.

By choosing this option, you are confirming that you wish to accept the post you have been offered but

that you also want to be considered for an upgrade to a post higher up your preference list.

If a post further up your preference list becomes available your current offer will automatically be

upgraded. You will be notified of any offer upgrades by email. If your offer is upgraded you will

automatically be deemed to have accepted the upgrade. Your original offer cannot be reinstated.

Upgrades will continue to be made until 27th May 2013.

You can opt out of upgrades at any time by logging into your UK Offers System account and following

the link from the applicant’s home screen.

If you accept an ST post with upgrades, you will not be eligible to receive offers from another

recruitment process (e.g. General Surgery or Trauma and Orthopaedic Surgery in Wales or Northern

Ireland) with the exception of an ACF post.

If you accept a LAT post with upgrades, you will still be eligible to receive ST, CT and ACF offers from

another recruitment process but you will not be eligible to receive other LAT offers.

2013 Applicant Guide Page 17

3. Hold

You may hold your offer if you are waiting for an offer from another recruitment process (e.g. General

Surgery or Trauma and Orthopaedic Surgery in Wales or Northern Ireland). This option will not be

available after 20th May 2013.

You may hold your offer until 20th May 2013. During this time you may continue to receive offers from

other recruitment processes.

You will not receive an upgraded offer from this recruitment process even if a post higher up your

preference list becomes available.

You can only hold one offer at a time. If you hold your offer, any other held offers will be

rejected. If you hold your offer and subsequently hold another offer, your original held offer will

be rejected.

Before the holding deadline (20th May 2013) you must confirm whether you wish to accept, accept with

upgrades or reject the offer. If no action is taken by the deadline, the held offer will expire and will

be REJECTED. You will receive no further offers from this recruitment process.

4. Hold with Upgrades

If you are not offered your highest ranked preference, you will be able to choose the ‘Hold with

upgrade’ option. This option will not be available after 20th May 2013.

You may hold your offer if you are waiting for an offer from another recruitment process (e.g. General

Surgery). You may hold your offer until 20th May 2013. During this time you may continue to receive

offers from other recruitment processes.

By choosing this option, you are confirming that you wish to accept the post you have been offered but

that you also want to be considered for an upgrade to a post higher up your preference list.

If a post further up your preference list becomes available your current offer will automatically be

upgraded. You will be notified of any offer upgrades by email. If your offer is upgraded you will

automatically be deemed to have accepted the upgrade. Your original offer cannot be reinstated.

You can only hold one offer at a time. If you hold your offer with upgrades, any other held offers will

be rejected. If you hold your offer with upgrades and subsequently hold another offer, your original held

offer will be rejected.

Before the holding deadline (20th May 2013) you must confirm whether you wish to accept, accept with

upgrades or reject the offer. If no action is taken by the deadline, the held offer will expire and will

be REJECTED. You will receive no further offers from this recruitment process.

5. Reject

If you do not wish to accept or hold your offer you can reject it. If you reject an offer, you will receive no

further offers from this recruitment process. You will still be considered for other recruitment processes

that you are taking part in.

2013 Applicant Guide Page 18

Feedback

If your application is not longlisted you will receive an email detailing the reasons for this.

Following the interviews, all candidates will be able to view their total interview score and rank online.

After the conclusion of the offers process all candidates will be emailed with a breakdown of their interview

scores including the scores they achieved in each interview station.

Evaluation of the Selection Process

Following the conclusion of the 2013 recruitment process, the Yorkshire and the Humber Deanery and the

Trauma and Orthopaedic Surgery Specialty Advisory Committee will carry out an evaluation of the

recruitment process. This will include an analysis of anonymised interview scores, pilot interview station

scores, appointment data and feedback from a number of groups involved in the process.

Feedback Forms

Feedback about the recruitment process will be collected from the following groups:

Applicants

Assessors

Actors

Lay Representatives

Observers

This feedback will be analysed and will help to inform changes and improvements to the recruitment

process for 2014.

Fair Privacy Notice

In order to manage and quality assure your training, the Deanery needs to collect, store and process

information about you. This is done in compliance with the Data Protection Act 1998, and in accordance

with the data protection principles set out in the Act. Among other matters, these require that your data

must be processed fairly and lawfully.

We will process data about you in accordance with the Data Protection Act 1998, and will do so for three

main purposes:

1. Processing your data during the recruitment process

2. Processing of successful applicants’ data by deaneries

3. Use of recruitment data for research and testing purposes

For more information about how we safeguard and process your data please see our Fair Privacy Notice

2013 Applicant Guide Page 19

Appendix 1 - Self Assessment Form

Listed below are the 11 Self Assessment questions that appear on the application form along with the

possible responses to each question and details of suitable evidence to substantiate your responses. This

evidence must be easily identified in your portfolio. You must also provide photocopies of your

evidence to the document checker in a sealed envelope when you register. This will be retained on

your recruitment file.

If it is subsequently discovered that any statement is false or misleading, evidence will be collected and you

may be referred to a scrutiny panel.

Please refer to Appendix 3 for details of scrutiny panel process.

Question 1

By the end of July 2013, or by completion of Core Training if this is later, how many months will you have spent in total in Trauma and Orthopaedic Surgery in CT, LAT, LAS and Trust Doctor posts? Please do not include any other posts.

Responses:

10 to 24 months

25 to 36 months

37 months or more

Evidence:

Please provide evidence of completion of training posts

For non-training posts please provide a copy of the front page of your contract of employment which includes dates

Question 2

By the end of July 2013, or by completion of Core Training if this is later, will you have spent at least 4 months in Plastic Surgery, Neurosurgery, Vascular Surgery, A&E, ITU or Acute General Surgery posts since completion of your Foundation Programme?

Responses:

No

Yes

Evidence:

Please provide evidence of completion of training posts

For non-training posts please provide a copy of the front page of your contract of employment which includes dates

2013 Applicant Guide Page 20

Question 3

At the time of application, how many wholly completed Dynamic Hip Screws for extra capsular fracture of neck of femur have you completed which have been done either STS or STU? These must be recorded in a validated logbook.

Responses:

0 to 4

5 to 10

11 or more

Evidence:

You must provide full logbook evidence. Consolidation sheets from a validated logbook are acceptable.

Question 4

At the time of application, how many 1st or 2nd author publications have you had published in any peer reviewed journals? Do not include published abstracts.

Responses:

None

1 or more

Evidence:

Please provide a photocopy of the front page of the publication.

Question 5

At the time of application, how many other publications have you had published in peer reviewed publications? Do not include publications counted in question 4 or any published abstracts.

Responses

None

1 or more

Evidence:

Please provide a photocopy of the front page of the publication.

2013 Applicant Guide Page 21

Question 6

At the time of application, how many national and international presentations have you given? Do not include poster presentations.

Responses

None

1 or more

Evidence:

Please provide a copy of the relevant page of the meeting programme.

Question 7

At the time of application, how many full audits with completion of the audit cycle have you undertaken?

Responses:

None

1 or more

Evidence:

Please provide a summary of the audit

Question 8

Have you been engaged in 3 or more audit projects within the last 24 months?

Responses:

No

Yes

Evidence:

Please provide a summary of the audits

2013 Applicant Guide Page 22

Question 9

At the time of application, have you completed and been awarded a UK higher research degree or equivalent (i.e. after production of a research based thesis and full examination)?

Responses:

No

Yes

Evidence:

Please provide your degree certificate

If your degree was taken outside the UK, you must also provide evidence of it’s equivalence (e.g. a letter from the institution confirming that it was awarded following production of a research based thesis and full examination)

Question 10

Please select the statement that best describes your involvement in leadership.

Responses:

I have been engaged as the leader of a group

I have been engaged as the leader of a clinical project

I have been engaged in an administrative role

I have been engaged as the leader of a non-medical project, expedition or activity

I have been involved in another form of leadership and will provide evidence in my portfolio

I have had no involvement in leadership

Evidence:

Please supply evidence to support your response.

Question 11

Please select the statement that best describes your involvement in formal teaching.

Responses:

I have a formal qualification in teaching

I am engaged on the faculty of a recognised medical course

I am regularly engaged in formal teaching and will provide evidence in my portfolio

I have not been engaged in a formal teaching role

Evidence:

Please supply evidence to support your response.

2013 Applicant Guide Page 23

Appendix 2 - Intrepid:Pathway Application Statuses

Definitions for the application statuses in Intrepid:Pathway are listed below:

Status Description

In Progress Application is currently in progress and is yet to be submitted

Applied Application has been submitted

Applied withdrawn Application was submitted but subsequently withdrawn

Longlisted Applicant has passed the longlisting stage

Longlist unsuccessful Applicant has not passed the longlisting stage

Shortlisted Applicant has passed the shortlisting stage

Shortlist unsuccessful Applicant has not passed the shortlisting stage

Shortlisted reserve Applicant has passed the shortlisting stage and is on the reserve list to be interviewed

Interview Applicant has passed the shortlisting stage and has progressed to the interview stage

Interview DNA Applicant did not attend the interview

Interview withdrawn Applicant has reached the interview stage but has subsequently withdrawn their application

Interviewed unsuccessful Applicant has not passed the interview stage

Interviewed reserve Applicant has passed the interview stage, is deemed appointable and on the reserve list for offers

Interviewed successful Applicant has passed the interview stage and is deemed appointable

Offer made Applicant has been offered a position

Offer accepted Applicant has accepted a position

Offer upgraded Applicant has accepted a position which has been subsequently upgraded

Offer held Applicant has been offered a position which is currently held

Offer declined Applicant has been offered a position which has been declined

Offer expired Applicant has been offered a position which has expired

Offer withdrawn Applicant has been offered a position which has been subsequently withdrawn by the recruiting organisation

Accepted withdrawn Applicant has accepted a different position and this application has been subsequently withdrawn

Source: (Hicom Technology, 2012)

2013 Applicant Guide Page 24

Appendix 3 – Scrutiny Panel Procedure

An applicant may be referred to a Scrutiny Panel for a variety of reasons including when the veracity of the

information contained your application form or documentation provided at interview is brought into question.

In the event of such an occurrence the applicant will be asked to explain in writing and provide copies of

any supporting documentation upon which they will seek to rely. When a response is received, or in the

absence of a response within the deadline a Scrutiny Panel will be convened. The panel will be made up of

at least three people including a postgraduate dean or their representative and a medical workforce/HR

professional.

The scrutiny panel will decide whether or not the applicant should remain in the recruitment process. If the

applicant’s application is withdrawn they will also be referred to the GMC.

2013 Applicant Guide Page 25

Appendix 4 - Useful Links

Online Recruitment Systems

System Link

Intrepid:Pathway recruitment portal http://www.intrepidpathway.co.uk/

UK Offers System https://ukoffers.org.uk/

Deanery Websites

Deanery Link

East Midlands http://www.eastmidlandsdeanery.nhs.uk/

East of England https://www.eoedeanery.nhs.uk/

Kent, Surrey and Sussex http://kssdeanery.org/

London http://www.londondeanery.ac.uk/

Mersey http://www.merseydeanery.nhs.uk/

Northern http://www.northerndeanery.nhs.uk/

North Western http://www.nwpgmd.nhs.uk/

Oxford http://www.oxforddeanery.nhs.uk/

Scotland http://www.scotmt.scot.nhs.uk/

Severn http://www.severndeanery.nhs.uk/

South West Peninsula http://www.peninsuladeanery.nhs.uk/

Wessex http://www.wessexdeanery.nhs.uk/

West Midlands http://www.westmidlandsdeanery.nhs.uk/

Yorkshire and the Humber http://www.yorksandhumberdeanery.nhs.uk/

2013 Applicant Guide Page 26

Other Useful Organisations

Organisation Link

UK Border Agency http://www.ukba.homeoffice.gov.uk/

NHS Employers http://www.nhsemployers.org/

General Medical Council http://www.gmc-uk.org/

Medical Specialty Training http://www.mmc.nhs.uk/

Scottish Medical Training http://www.scotmt.scot.nhs.uk/

Royal College of Surgeons of England http://www.rcseng.ac.uk/

Royal College of Surgeons of Edinburgh http://www.rcsed.ac.uk/

Royal College of Physicians and Surgeons of Glasgow

http://www.rcpsg.ac.uk/

British Orthopaedic Trainees Association http://www.bota.org.uk/

British Orthopaedic Association http://www.boa.ac.uk/