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LIMPOPO PROVINCIAL GOVERNMENT

REPUBLIC OF SOUTH AFRICA

DEPARTMENT OF TRANSPORT

PROVINCE OF LIMPOPO

VOTE NO. 08

ANNUAL REPORT

2015/2016 FINANCIAL YEAR

Annual Report for 2015/2016 Financial Year Vote 8: Department of Transport

Province of Limpopo




PROVINCE OF LIMPOPO

VOTE NO. 08

ANNUAL REPORT

2015/2016 FINANCIAL YEAR

CONTENTS


Province of Limpopo

PART A: GENERAL INFORMATION ................................................................ ........................... 6

1. DEPARTMENT GENERAL INFORMATION ................................................................ ........... 7

2. LIST OF ABBREVIATIONS/ACRONYMS ................................................................ ............... 8

3. FOREWORD BY THE MEC ................................................................ ................................ .. 10

4. REPORT OF THE ACCOUNTING OFFICER. ............................................................... ........ 13

5. STATEMENT OF RESPONSIBILITY AND CONFIRMATION OF ACCURACY FOR THE

ANNUAL REPORT ................................................................ ................................ ...................... 26

6. STRATEGIC OVERVIEW ................................................................ ................................ ..... 28

6. 1 Vision ................................................................ ................................ ............................ 28

6.2 Mission ................................................................ ................................ .......................... 28

6.3 Values ................................................................ ................................ ........................... 28

6.4 Strategic outcome orientated goals ................................................................ ............... 28

7. LEGISLATIVE AND OTHER MANDATES ................................................................ ............ 29

8. ORGANISATIONAL STRUCTURE ................................................................ ....................... 31

9. ENTITIES REPORTING TO THE MEC ................................................................ ................. 32

PART B: PERFORMANCE INFORMATION ................................................................ ............... 33

1. AUDITOR GENERAL'S REPORT: PREDETERMINED OBJECTIVES ................................. 34

2. OVERVIEW OF DEPARTMENTAL PERFORMANCE .......................................................... 34

2. 1 Service Delivery Environment ................................................................ ....................... 34

2.2 Service Delivery Improvement Plan ................................................................ ............... 37

2.3 Organisational environment ................................................................ .......................... 40

2.4 Key policy developments and legislative changes ......................................................... 41

3. STRATEGIC OUTCOME ORIENTED GOALS ................................................................ ...... 41

4. PERFORMANCE INFORMATION BY PROGRAMME ........................................................ 42

4. 1. Programme 1: Administration ................................................................ ....................... 42

4.2 Programme 2: Transport Infrastructure ................................................................ .......... 44

4.3. Programme 3: Transport Operations ................................................................ ............... 49

4.4. Programme 4: Transport Regulation ................................................................ ............... 54

5. TRANSFER PAYMENTS ................................................................ ................................ ..... 57

5. 1 Transfer payments to public entities ................................................................ .............. 57

5.2 Transfer payments to all organisations other than public entities ................................... 58

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Province of Limpopo

PART A: GENE�[ INFORMATION


Province of Limpopo

1. DEPARTMENT GENERAL INFORMATION

PHYSICAL ADDRESS

POSTAL ADDRESS

Phamoko Towers

Corner Church and Bodenstein Street

Polokwane

0699

Private Bag X 9491

Polokwane

0700

TELEPHONE NUMBER/$ : +27 (15) 295 1000

FAX NUMBER : +27 (15) 294 8000

EMAIL ADDRESS [email protected]

WEBSITE ADDRESS

[email protected]

[email protected]

www .dot.gov .za

2.LIST OF ABBREVIATIONS/ACRONYMS

ABET Adult Basic Education & Training

AGSA Auditor-General South Africa

ANPR Automated Number Plate Recognition

BEC Bid Evaluation Committee

CBO's Community Based Organisation's

COE Compensation of Employees


Province of Limpopo

COID Compensation for Occupational Injuries and Diseases

COBIT Control Objectives for Information and Related Technology

DL TCs Driver's License Testing Centres

DORA Division of Revenue Act

DRMC District Risk Management Committee

eNaTIS electronic National Traffic Information System

EPWP Expanded Public Works Programme

GAAL Gateway Airport Authority Limited

CD Chief Director

GITO Government Information Technology Officer

HIV & AIDS Human Immune deficiency Virus & Acquired Immune Deficiency Syndrome

HOD Head of the Department

IDP Integrated Development Plan

ITP Integrated Transport Plan

LPTC Limpopo Provincial Taxi Council

MEC Member of the Executive Council

MISS Minimum Information Security Standards

MOU Memorandum of Understanding

MSP Master Systems Plan

MTEF Medium Term Expenditure Framework

NGO's Non-Government Organisations

OHSA Occupational Health and Safety Act

OHS Occupational Health and Safety

OLB Operating License Board

PFMA Public Finance Management Act

PL TF Provincial Land Transport Framework

PRMG Provincial Road Maintenance Grant

PTOG Public Transport Grant

PRE Provincial Regulating Entity


Province of Limpopo

LEGDP Limpopo Employment Growth and Development Plan

PPP Public Private Partnership

RTMC Road Traffic Management Corporation

SANRAL South African National Roads Agency

SAPS South African Police Service

SMME Small Medium and Micro Enterprise

SHE Safety Health Environment

SHEQ Safety Health Environment Risk Quality

TCC Traffic Control Centre

VCT Voluntary Counselling and Testing Stations

VTS Vehicle Testing Station

3. FOREWORD BY THE MEC


Province of Limpopo

Hon. Mme Mapula A. Mokaba-Phukwana

MEC for Transport, Safety, Security and Liaison

The Freedom Charter adopted by our forebears at Kliptown in 1955 has declared amongst

others that in a free non-racial South Africa ''All shall be free to travel without restrictions

from countryside to town, from province to province, from South Africa to abroad." Our

forbearers envisioned transportation as a human right to be enjoyed by all South Africans

without banishment, difficulties, segregation and fear that you may be arrested or not return

home due to accident. In the current democratic and transformative epoch, the Department

of Transport has in line with the declaration made in the Freedom Charter been charged by

the National Development Plan with the responsibility "to establish effective, safe and

affordable public transport". Together with rest of citizens of the world we have as well

pledged ourselves to the Decade of Action which obligates us to halve road fatalities by

2020.


Province of Limpopo

During the year under review, the Department of Transport has in pursuance of the vision in

the Freedom Charter, the Decade of Action 2020,the National Development Plan, and

strategic objectives outlined in our various policy imperatives, we have set for ourselves as

a country and province, we have in earnest embarked on programmes and actions

earmarked to ensure that by 2020 our vision to transform the transport service from basic

commuter operations to accelerated intermodal upgrading and integrated rapid public

Transport is achieved. We have in this regard continued to encourage current minibus and

bus operators to continue working closely with government to create a win-win model for

implementation of the Integrated Transport Plans. Within this context the Department has in

2015/2016 assisted Musina and Tzaneen Local Municipalities in the review of their

Integrated Transport Plans.

The Department has in the 2015/2016 financial year continued with implementation of our

road based public transport subsidy and the Rural Transport Strategy to give effect to

affordable public transportation. We provided subsidies to bus operators in order for the

workers and others in our land who use bus transportation to access their work place and

destinations with ease. We distributed bicycles to our learners aiming at cutting short the

long distances to school. We have also in the year under review embarked in many law

enforcement operations aimed at curbing the road fatalities confronting us daily on our

roads. The Department has also in a bid to ensure that its services are brought closer to the

people, decentralised the renewal of vehicle licences through using post offices as service

points for this function.

With the realisation that the number of accidents involving pedestrians nationally is on the

rise, we have heightened the number of road safety campaigns and outreaches. These

programmes which also included school safety have not only increased interest in the work

that the Department of Transport does, but has yielded much in terms activism amongst our

people to ensure that our roads in the province are safe.

Together with the Road Accident Fund in the year under review, we have gone into the

exercise of ensuring the fund directly engages with the victims of road accidents rather than

having victims going into the fund through a middleman.


Province of Limpopo

We have indeed together with other stakeholders in the industry during 2015/2016 financial

ensured that the journey towards "establishing effective, safe and affordable public

transport" as instructed by the National Development Plan is undertaken.

I take this opportunity to thank the Head of Department, Ms. Hanli Du Plessis and her team,

our men and women in uniform, our stakeholders in the industry and everyone who

continued to give us support in our effort to make our roads safer and deliver services to

our people.

Together we move South Africa Forward.

MEC for Transport, Safety, Security and Liason

4. REPORT OF THE ACCOUNTING OFFICER


Province of Limpopo

Submission of the Annual Report by the Accounting Officer for the year ended 31

March 2016

1. Overview of the operations of the department:

1.1 Mandate

The Department of Transport is mandated to establish an effective, safer and affordable

transport system for socio-economic development as well as to promote low carbon

economy through offering transport alternatives with reduced environmental damage. I want

to acknowledge the fact that we still have challenges ahead until we can safely say our

people are living the transport dream. However, over the past years, the Department of

Transport has embarked on a concerted effort to develop and improve the Province's

transport system to serve as a catalyst for socio-economic development, particularly the

movement of goods and people.

The National Development Plan directs the transport sector of the country to establish

effective, safe and affordable public transport which translated into the Limpopo

Development Plan which seeks the Department of Transport to:

(a) bridge the geographic distances affordably and foster reliable and safe public transport

within the province.

(b) support economic development by easing the transportation of goods from production

sites to manufacturing and ultimately to where they are consumed. This will also

facilitate local, regional and international trade.

(c) promote a low carbon economy through offering transport alternatives with reduced

environmental damage.

It is only through an efficient, affordable and reliable transport system that our people can

participate in activities that bring better economic conditions for the Province and

connecting trade with SADC countries.


Province of Limpopo

This Annual Report spells out our mandate as government and highlights areas that we

commit ourselves to implement such in order for transport to play a meaningful role for the

transportation of goods and people to sustain their livelihoods.

1.2 Legislative Mandates

The departmental mandate is informed by the following legislation and policy documents:

a) Constitution of the Republic of South Africa, 1996 (Act No. 108 of 1996)

b) Public Service Act, 1994 read with Part 111 of Chapter 1 of the Public ServiceRegulations, 2001

c) Public Service Regulation, 2001

d) Labour Relations Act 66 of 1995

e) Occupational Health and Safety Act, 85 of 1993

f) Public Finance Management Act, 1999 (Act no. 1 of 1999) as amended by Act 29 of

1999 and Treasury Regulations

g) Preferential Procurement Policy Framework Act, 2000

h) State Information Technology Act no 88 of 1998, as amended

i) The National Archives and Records Service of South Africa Act (Act. No. 43 of 1996, as

amended)

j) Promotion of Access to Information Act (Act No.2 of 2000)

k) The National Archives and Records Service of South Africa Regulations (R158 of 20

November 2002)

I) Minimum Information Security Standards (MISS)

m) Construction Industry Development Board Act, 45 of 2000

n) Engineering Profession of South Africa Act, 114 of 1990

o) National Environmental Management Act 8 of 2004;

p) National Forest Fire Act 101 of 1998


Province of Limpopo

q) Re-determine Boundaries of Cross Boundary Municipalities Act 69 of 2000

r) Northern Province Interim Passenger Transport Act, 1999 (Act No. 4 of 1999)

s) The National Land Transport Act, 2009 (Act 5 of 2009)

t) Urban Transport Act, 1977 (Act No. 78 of 1977)

u) Administration and Adjudication of Road Traffic Offences Act, 1998 (Act No. 46 of

1998)

v) Limpopo Province Road Traffic Act, (Act no. 5 of 1997)

w) Road Traffic Management Corporation Act, 1999 (Act No. 20 of 1999)

1.3 Overview of the results and challenges on significant events and projects for

the year

We had to continually implement austerity measures to slow down the expenditure on

non-essentials in order to channel the resources to most relevant programmes to assist in

achieving our mandate.

The Department received an unqualified audit opinion during 2014/2015 financial year

with matters of emphasis on irregular, fruitless and wasteful expenditure. The recently

recommended Financial Loss Management Board by National Treasury, to be established

within government departments, will assist in addressing loss and unwanted expenditures.

During the year under review, the Department was seen as recovering well due to the

Section 100 (1) (b) and (a) intervention. Our finances have stabilized and internal controls

are tightened. The Department is also now able to fill vacant critical posts within our core

mandates. In the course of trying to serve the Province and its citizens to the best of our

ability, there have been a number of challenges but we still managed to record major

achievements in some of our programmes.


Province of Limpopo

The problems of high fatality rates on our roads however remain a serious concern and the

Department in conjunction with the Road Traffic Management Corporation (RTMC) will

embark on a series of projects and programmes in an endeavour to deal with this matter

decisively to once and for all reduce the carnage on our roads. Focus will be on the youth in

the province to carry the message of safer roads to all communities in the province.

Corruption remains a major concern and the Department is dealing with this decisively. An

investigation was started in collaboration with the Provincial Treasury Internal Audit Unit

and the South African Police Service on the misappropriation of revenue at Weighbridges

following which it has been extended to include all traffic stations. The outcome of this

investigation and possible disciplinary and criminal charges against officials in the

Department will follow in the 2016/2017 Financial Year.

1.3.1 Programme 1: Administration

The programme constitute 17 .1 per cent of the total Departmental budget and this anomaly

is as a result of centralised services under the programme which are: security services,

fleet running cost, lease of building and the purchase of vehicles. If these services are

removed from Administration, the revised Programme will be at 12.6 percent. The service

delivery measures for the programme are:

• Skills programmes; and

• Learnership programmes.

1.3.1.1 Achievements

During the financial year we enrolled 55 interns in many programmes that we host, through

our partnership with the Transport Education and Training Authority (TETA). Out of the 55

interns did B-Admin (Transport Management 0) and 10 Diploma in Supply Chain

Management. All this interns were placed under administration related programmes,

ultimately 24 were appointed in the Department during 2014/15 and 2015/2016 financial

year.


Province of Limpopo

Over 78 workers within the Government Garages are on an Artisan Development

Programme which will be completed during 2016/17 financial year.

We implemented 20 skills programmes for both our Core function and Support Staff in the

past year and managed to do 3 learnership programmes to enhance the skilling of

employees at lower level. The 215 Traffic Trainees who graduated will accordingly be

permanently appointed as Provincial Inspectors effective from May 2016.

1.3.1.2 Challenges and Future Plans on COE

The Department managed to fill 339 posts during the financial year under review. However

due to financial constraints the Department could not fill vacancies that emerged during

2015/2016 financial year.

With the additional allocation of R8 million to COE budget, the Department shall prioritise

critical posts under Transport Operations and Supply Chain Management. A task team has

been put in place to determine critical posts for filling during 2016/2017 financial year.

1.3.2 Programme 2: Transport Infrastructure

Programme 2 was shifted to the Department of Public Works, Roads and Infrastructure

during the Provincial reconfiguration process. It appears in the Annual Report for reporting

purposes only.

1.3.3 Programme 3: Transport Operations

The purpose of the programme is to plan, develop, regulate and facilitate the provision of

integrated public and freight transport services, through co-ordination and co-operation

with national and local authorities, as well as the private sector in order to enhance the

mobility of all communities particularly those without or with limited access.

The service delivery measures for the programme are:


Province of Limpopo

• Routes, kilometers and trips for subsidized transport services;

• Scholar patrol points;

• Road safety awareness; and

• Schools involved in road safety education.


During 2015/16 financial year the Department distributed 271 bicycles to 11 schools

throughout the Province for "Shova Kalula Bicycle Projecf' as part of the rural transport

strategy and a further 300 bicycles will be distributed during the 2016/17 financial year.

This programme is a partnership with the National Department of Transport under the

Shova Kalula National Bicycle Partnership Programme

We have undertaken the development of the Integrated Transport Plans {ITP) for Greater

Tubatse Municipality and also commenced with the review of ITPs for Musina and Greater

Tzaneen Municipalities.

We have subsidised spending on bus transport, benefitting more than 30 million

passengers trips at a cost of R 652 million per annum. As an economic spin-off, well over

2 OOO permanent jobs were created in the form of Bus drivers, Dispatchers, Mechanics,

Operations Managers as well as clerical and admin staff.

Two projects that however could not commence due to challenges relating to supply

chain processes and the availability of land earmarked for the development of the

Limpopo Traffic Training College resulted in the Department receiving a reduced budget.

1.3.3.2 Future plans


Province of Limpopo

During 2016/17 financial year we will assist in the development of ITP for Mogalakwena

Municipality. Plans for 2016/2017 are in the pipe line to commence with the development

of the Provincial Integrated Transport Masterplan, which will be a Chapter of the National

Transport Masterplan (Natmap) 2050. We will also introduce an electronic bus monitoring

system which will provide reliable monitoring reports and passenger information on

subsidised transport services.

1.3.3.3 Gateway Airport Authority Limited (GAAL)

GAAL is a schedule 3 D Provincial Government Business Enterprise reporting to the MEC

for Transport, Safety, Security and Liaison as the provincially mandated shareholder. The

budget for GAAL is included under Programme 3.

Capacity of personnel continues to be a major challenge at GAAL, which resulted in poor

performance of the key service delivery areas.

In collaboration with the newly appointed Board of Directors the Department is determining

the most appropriate interventions from the available options. Some of the possible

solutions are already identified for implementation at the Polokwane International Airport in

order to have it perform to its optimal advantages.

We are planning to conduct a feasibility study to determine the contribution of Lephalale,

Musina, Giyani and Mphephu airports to aviation development in the province. The

intention is to determine how these airports can support the socio-economic development of

the province and the south of Sub-Sahara region.

1.3.4 Programme 4: Transport Regulation


Province of Limpopo

The purpose of the programme is to ensure the provision of a safe transport environment

through the regulation of traffic on public infrastructure, law enforcement, implementation

of road safety education, awareness programmes and registration and licensing of

vehicles and drivers.

The service delivery measures for the programme are:

• Compliance inspections;

• Speed operations;

• Roadblocks conducted;

• Vehicles weighed; and

• Drunken driving operations.


The Department purchased 126 Vehicles for Traffic Law Enforcement to enhance response

time and visibility on our roads. A new radio communication system for traffic law

enforcement has already been purchased and contributes immensely towards improved

communication.

On road safety, the Department has conducted 2 351 awareness campaigns while in law

enforcement we have conducted 380 road blocks, 12 235 speed operations, 5 342

weighing operations with 840 004 vehicles weighed , 3 550 drunken driving operations. We

conducted 1 913 public transport deployment and in total stopped and checked 1 830 987

(One million eight hundred and thirty thousand nine hundred and eighty seven) vehicles.

These operations yielded the following results: speeding 121 arrests, drunken driving 1 622

arrests, overloading 116 arrests, fraudulent driver licenses 17 arrests, reckless and

negligent driving 17 arrests. We have also managed to discontinue 2 837 vehicles for being

un-roadworthy. We have impounded 2 558 vehicles for operating without proper legal

documents.


Province of Limpopo

We are continuing with these operations and as part of the collective effort to make our

roads safer during 2016/17 and beyond. We have, together with other national

stakeholders, making proposals to cons ider the criminalisation of all traffic offences

because we continue to lose lives.

1.3.4.2 Future plans

Working in partnership with the Departments of Education and the Department of Health

and other relevant entities, we will continue to intensify road traffic education and

awareness programs in all schools and public gatherings.

The School Learner Driver Training programme fund ed through the RTMC will target

Grade 11 and 12 learners. To roll out this program, accredited local driving schools will be

recruited through an open tender system for the training of 1 500 learners. An estimated

budgeted amount of R8m will be set aside for this purpose. We have also set aside R5m for

the procurement of 15 driver training simulators earmarked at strengthening this dr iver

training project.

2. Overview of the financial results of the department:

Departmental receipts:

2014/2015 2015/2016

Estimate Actual (Over)/Under Estimate Actual (Over)/Under Departmental Amount Collection Amount Collection

receipts Collected Colleded

R'OOO R'OOO R'OOO R'OOO R'OOO R'OOO

Tax Receipts 319 283 293 185 26 098 323,614 332,037 {8,423) Motor vehicle licences 319 283 293 185 26 098 323,614 332,037 (8,423)

Sale of goods and services 28 447 23 132 5 314 35,896 25,067 9,636 other ttan capital assets Transfers received

Fines, penalties and forfeits 42 191 46 217 (4 025) 51,255 58,547 (7,293)

Interest, dividends and rent on 39 0 39 41 0 (41) land

Sale of capital assets 7 914 2 711 5 203 8,309 3,031 5,278

Financial transactions in asset 4 334 32 563 (28 191) 4,551 949 3,602 and liabilities

Total 402 208 397 788 4 437 423,666 419 63 4,035


Province of Limpopo

The Department collected R419, 631 (99.05) against the estimated budget of R423, 666

million. The under collection is due to the non-payment of revenue collected by

municipalities (Thabazimbi, Musina, Mutale, Ba-Phalaborwa and Mookgopong).

The municipalities who owe the Department had committed themselves to service their debt

and in case they default, they will not be provided with face-value forms.

The Departmental Tariff Review Committee which is chaired by the Director Management

Accounting, constitutes of the District Finance Deputy Directors, Director Transport

Regulation, Director Transport Operations, Deputy Director Fleet Management and

Representative from Provincial Treasury. In reviewing tariffs, the Committee considers the

economic growth, benchmark with other provinces and the CPI approval which was granted

by the Provincial Treasury before gazetting by our MEC.

For 2015/16 financial year, the Department had a minimal positive growth of 2.6 per cent of

which the total appropriated for Vote 8 was R 1, 738, 525, OOO which was spent as follows:

Programme Expenditure

201412015

Programme Name Final Actual (Over)/Under Appropriation Expenditure Expenditure

R'OOO R'OOO R'OOO

Administration 590,180 546,101 44,079

Transport 736,032 731,884 4,148

Operations

Transport 466,646 426,503 40,143

Regulation

Total 1,792,858 1,704,488 88,370

• Reasons for material under-expenditure

2015/2016

Final Actual (Over)/ Under Appropriation Expenditure Expenditure

R'OOO R'OOO R'OOO

487,961 485,546 2,415

758,483 750,333 8,150

492,081 491,836 245

1,738,525 1,727,714 10,811

The annual increase for subsidies to bus operators was calculated at a 4 percent

increase while the approved annual increase as advised by National Department of

Transport was 2.1 percent which resulted in over budgeting and under expenditure.


Province of Limpopo

• The impact on programmes and service delivery

The delay in the implementation of Revenue Enhancement Strategy has contributed to the

under collection of revenue.

• Roll overs

The Department requested roll-overs from 2014/15 to 2015/16 which was R3, 046 million

and was granted and effected during the adjustment budget. The details of the rollover

request are as follows:

� RO, 468 million in respect of data projectors.

� R2, 578 million in respect of detailed remedial designs and preparation of bids

documents for remedial construction of Thohoyandou lntermodal Facility.

• Unauthorized, fruitless and wasteful expenditure

R6 000.00 interests paid to Eskom and Municipalities

• Public Private Partnerships

None

• New or proposed activities

� Implementation of the electronic bus monitoring system

� Learner Driver Training Programme

• All concluded unsolicited bid proposals for the year under review

None

• SCM processes and systems to prevent irregular expenditure

The SCM processes and systems are in place and there are Procedure Manuals to

ensure that there is no irregular expenditure.


Province of Limpopo

• Challenges experienced and how it is resolved

Capacity constraints in terms of personnel due to the out dated organisational structure

which has not been reviewed since 2006. Interns and contract workers were utilised to deal

with this challenge. However, when the contract period came to an end same situation

prevailed. A new organisational structure aligned to the mandate of the Department is under

development.

• Gifts and Donations received in kind from non-related parties

The Department received the following donations:

� Road Safety Promotional vehicle received from Disabled People of South Africa.

For purposes of outreach to communities during "Mandela Day" the Department

received:

� Microwave Oven

� Washing Machines

� Deep Freezers

• Exemptions and deviations received from the National Treasury

None

• Events after the reporting date

None

• Other

None

3. Acknowledgement

I would like to take this opportunity to thank the Executive, Senior Management and Staff of

the Department for their continuous support and dedication during the financial year.

Further, I would like to acknowledge the work of the Portfolio Committee on Transport,


Province of Limpopo

Security, Safety and Liaison, SCOPA, Provincial Treasury and the Cluster 4 Audit

Committee for their oversight role and guidance provided to the Department.

A word of thanks also goes to the RTMC, Provincial Taxi Council, Interim Provincial

Regulating Entity, Small Bus Operators Council and the GAAL Board of Directors for the

invaluable contributions to the functioning of the Department.

Conclusion

Honourable MEC of Limpopo Department of Transport, Safety, Security and Liaison, it is

with honour and pride that I submit to you, in terms of Section 65 (1) of the Public Finance

Management Act, Act 1 of 1999 (as amended by Act 29 of 1999), the Annual Report on the

performance of the Limpopo Department of Transport for the year ended 31 March 2016.

Approval and sign off

�:l:ssis Accounting Officer Department of Transport, Safety, Security and Liason


Province of Limpopo

5. STATEMENT OF RESPONSIBILITY AND CONFIRMATION OF ACCURACY FOR

THE ANNUAL REPORT

To the best of my knowledge and belief, I confirm the following:

All information and amounts disclosed in the annual report is consistent with the

annual financial statements audited by the Auditor General.

The annual report is complete, accurate and is free from any omissions.

The annual report has been prepared in accordance with the guidelines on the

annual report as issued by National Treasury.

The Annual Financial Statements (Part E) have been prepared in accordance with

the modified cash standard and the relevant frameworks and guidelines issued by

the National Treasury.

The Accounting Officer is responsible for the preparation of the annual financial

statements and for the judgements made in this information.

The Accounting Officer is responsible for establishing, and implementing a system of

internal control has been designed to provide reasonable assurance as to the

integrity and reliability of the performance information, the human resources

information and the annual financial statements.

The external auditors are engaged to express an independent opinion on the annual

financial statements.


Province of Limpopo

In my opinion, the annual report fairly reflects the operations, the performance

information, the human resources information and the financial affairs of the

Department for the financial year ended 31 March 2016.

s&}::sis Accounting Officer Department of Transport, Safety, Security and Liason

6. STRATEGIC OVERVIEW

6.1 Vision


Province of Limpopo

"A pioneering and leading department at the epicenter of socio-economic development"

6.2 Mission

"To provide safe, affordable, sustainable and integrated transport services"

6.3 Values

The values of the department emanate from the Batho Pele principles. The department's

values are:

• Integrity

• Transparency

• Accountability

• Consistency

• Trust and Respect

6.4 Strategic outcome orientated goals

In order to implement the strategic objectives of the department, the following five (5)

outcomes were identified:

• Decent employment through inclusive economic growth;

• An efficient, competitive and responsive economic infrastructure network;

• Skilled and capable workforce to support an inclusive growth path;

• Vibrant, equitable, sustainable rural communities contributing towards food security for

all; and

• All people in SA are and feel safe.

7. LEGISLATIVE AND OTHER MANDATES


Province of Limpopo

• Constitution of the Republic of South Africa, 1996 (Act No. 108 of 1996)

• Public Service Act, 1994 read with Part 111 of Chapter 1 of the Public Service

Regulations, 2001

• Public Service Regulation, 2001

• Labour Relations Act 66 of 1995

• Occupational Health and Safety Act, 85 of 1993

• Public Finance Management Act, 1999 (Act no. 1 of 1999) as amended by Act 29 of

1999 and Treasury Regulations

• Preferential Procurement Policy Framework Act, 2000

• State Information Technology Act no 88 of 1998, as amended

• The National Archives and Records Service of South Africa Act (Act. No. 43 of 1996, as

amended)

• Promotion of Access to Information Act (Act No.2 of 2000)

• The National Archives and Records Service of South Africa Regulations

(R158 of 20 November 2002)

• Minimum Information Security Standards (MISS)

• Construction Industry Development Board Act, 45 of 2000

• Engineering Profession of South Africa Act, 114 of 1990

• National Environmental Management Act 8 of 2004;

• National Forest Fire Act 101 of 1998

• Re-determine Boundaries of Cross Boundary Municipalities Act 69 of 2000

• Northern Province Interim Passenger Transport Act, 1999 (Act No. 4 of 1999)


Province of Limpopo

• The National Land Transport Act, 2009 (Act 5 of 2009)

• Urban Transport Act, 1977 (Act No. 78 of 1977)

• Administration and Adjudication of Road Traffic Offences Act, 1998 (Act No. 46 of

1998)

• Limpopo Province Road Traffic Act, (Act no. 5 of 1997)

• Road Traffic Management Corporation Act, 1999 (Act No. 20 of 1999)

/

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Province of Limpopo

8. ORGANISATIONAL STRUCTURE

I Sub-Branch:

Public Transport

Development

Chief Executive Officer

Gateway Airport Limited

Mr Thulani Zulu

"

Ms Elmien Koedyk

,, Sub-Branch:

Human Resources

Mr Ngoako Mangena

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MEC for Roads and Transport

Honourable Mapula Mokaba-Phukwana

Accounting Officer

Ms Hanli du Plessis

Sub-Branch: "

Road Traffic and Safety

Ms Jane Mulaudzi

./

,, Sub-Branch:

'

Office of the Government

Information Technology Officer

' Mr Kugan Soobramani

Sub-Branch: Office of the

Chief Financial Officer

Ms Malehu Thindisa

/' Sub-Branch:

Internal Support

Mr Futana Tebele

'-

'

./

9. ENTITIES REPORTING TO THE MEC


Province of Limpopo

The MEC is the sole shareholder of Gateway Airport Authority Limited which is a

Schedule 3 entity in terms of the Public Finance Management, Act no 1 of 1999 as

amended (PFMA). The Department transfers funds to the airport for the management

and the maintenance of airport infrastructure. Transfers are done in line with section

38.1 G) of Public Finance Management Act, no 1 of 1999, wherein entities are required

to comply with the following standing administrative arrangement:

• Written assurance by the entity that they implement effective, efficient and

transparent financial management and internal control system;

• Submission of Infrastructure Plan, Strategic Plan, and Annual Performance plan;

• Annual, Quarterly and monthly reports;

• Annual Cash Flow; and

• Bank statements (to confirm the balance before the transfer is made)

• Gateway Airport Authority Limited

The table below indicates the entity that report to the MEG

Name of Entity Legislative Mandate Financial

Relationship

Gateway Airport The Companies Act. Act No. R45 300 OOO

Authority Limited 71 of 2008 unconditional grant

Nature of Operations

Management Company

for the Polokwane

International Airport


Province of Limpopo

PART B: PERFORMANCE IN�0RMATION


Province of Limpopo

1. AUDITOR GENERAL'S REPORT: PREDETERMINED OBJECTIVES

The AGSA currently performs certain audit procedures on the performance information

to provide reasonable assurance in the form of an audit conclusion. The audit

conclusion on the performance against predetermined objectives is included in the

report to management, with material findings being reported under the Predetermined

Objectives heading in the Report on other legal and regulatory requirements section of

the auditor's report.

Refer to page 109 of the Report of the Auditor General, published as Part E: Financial

Information.

2. OVERVIEW OF DEPARTMENTAL PERFORMANCE

2.1 Service Delivery Environment

For the year under review, the Department still had to deal with countless traffic violations

resulting in unacceptably high road crash fatalities. Speed is the highest contributory

factor as one of the causes of road accidents. This resulted in the intensifying of speed

operations on critical routes in an attempt to stem the increase of accidents. Twelve

thousand two hundred and thirty five (12 235) speed operations were conducted.

High volumes of traffic in the Province necessitated road blocks in order to ensure road

worthiness and confirmation of driver fitness. Three hundred and eighty (380) K78

roadblocks were conducted and one million eight hundred and thirty thousand

(1 830 987) vehicles were stopped and checked for both driver and vehicle fitness

In order to reduce fatal crushes caused by drunken driving three thousand five hundred and

fifty drunken driving operations (3 550) were conducted.


Province of Limpopo

In order to sustain road infrastructure there is a need to manage loads on vehicles through

weighing at weighbridges. Five thousand three hundred and forty two (5 342) weighing

operations were conducted and eight hundred and forty thousand and four vehicles

(840 004) were weighed. These operations yielded the following results: speeding 121

arrests, drunken driving 1 622 arrests, overloading 116 arrests, fraudulent driver licenses

17 arrests, reckless and negligent driving 17 arrests. We have also managed to discontinue

2 837 vehicles for being un-roadworthy. We have impounded 2 558 vehicles for operating

without proper legal documents.

Public transport conflicts remain a challenge in the province. To curb this form of violence

one thousand nine hundred and thirteen (1 913) public transport deployments were

conducted.

One thousand two hundred and ninety six (1 296) schools were involved in road safety

education and one hundred and twenty seven thousand five hundred and twenty nine (127

529) learners were trained. Twenty five (25) new scholar patrol points were established in

order to promote safe crossing of roads.

Despite the intensified efforts by the Department fatalities increased from 834 in 2014/15

to 997 in 2015/16, which is an increase of 19.5percent

The Department hasn't introduced or concluded any new subsidy contract and therefore

continues to manage 26 contracts that have been in existence all along. Twenty two of those

are Interim Contracts; three are negotiated with the last one being tendered. The contracts are

distributed within 18 bus operators and the spread is such that there are a number of

municipalities in the Province which as are not covered by subsidized bus operations. For

the period under review, an average total of 959 busses were utilised in ferrying commuters. A

total of 881 494 trips were operated, covering 41 525 331 kilometres and this benefitted

31 242 306 passengers across the Province.


Province of Limpopo

The breakdown of the Passengers along Districts is as follows:

District Passengers

Capricorn 10 064 715

Mopani 8 461 222

Vhembe 8 141 753

Sekhukhune 2 303 388

Waterberg 2 265 228

Total 31 242 306

Companies that are receiving government subsidy managed to create and sustain 1906

permanent Jobs in the form of drivers, dispatchers, admin and financial clerical staff over the

financial year under review. At the end of the year, Department had paid R 652 million worth

of subsidy through the 26 contracts managed.

The Department has contracted Vix Questek to roll out the electronic bus trips monitoring

system for the 2016/2017 financial year. The system will improve bus trips monitoring and

alleviate possibilities of human manipulation and errors.

The PRE has been fully functional since its establishment, in monitoring and overseeing

public transport in the province as well as in deciding on applications relating to operating

licenses for provincial public transport as required in terms of the National Land Transport

Act. By the end of the 2015/16 financial year, 62 hearings were held in all 5 districts around

the province.

5 790 applications for operating licences were decided upon by PRE and 11 482 operating

licences were processed during the period under review. The Department continued to

render satellite operating licensing services at the following institutions: Northam Traffic

Station, Lephalale Traffic Station, Groblersdal Roads Cost Centre, Dilokong Traffic Station,

Polokwane Traffic Station, Senwabarwana Cost Centre and at the Phalaborwa and Tzaneen

Traffic Stations. The regularity of the services is affected by acute shortage of personnel in

district offices which are supposed to service these areas.


Province of Limpopo

The structural assessment and the load test for the Thohoyandou lntermodal Facility was

conducted during 2015/16. The structure requires remedial construction work to be done to

render the building safe for use. A process of appointing service provides to do the remedial

construction is at the Bid Evaluation Stage.

Shova-Ka-Lula Bicycle project was implemented during the year under review. 271 Bicycles

were distributed to deserving learners in 11 schools across the Province. Capricorn, Vhembe,

Waterberg and Sekhukhune districts benefitted during 2015/16 while Mopani benefitted

during 2014/15.

Two ITPs are being developed for Greater Tzaneen and Musina Municipalities. Service

Providers for these ITPs have been appointed. The Provincial Land Transport Framework

has been reviewed and is undergoing final approval processes.

The Department transferred an amount of R5m to the Limpopo Provincial Taxi Council

(LPTC) for the administration and management of the taxi industry in the Province.

2.2 Service Delivery Improvement Plan

The Department has completed a service delivery improvement plan. The tables below

highlight the service delivery plan and the achievements to date.

Main services and standards

Main services Beneficiaries Current/actual Desired standard of Actual achievement

standard of service service

Program 3: Transport Operations

To regulate and Taxi operators, bus Provision of safe 100 percent of 2015/2016

coordinate operators and commuters public transport passenger 41 525 331

provision of safe operations transport modes, kilometres were

public transport operators and subsidised

operation routes of public 41 147

transport operators (4,9percent) bus

registered within 90 trips were

days. monitored

Main services Beneficiaries


Province of Limpopo

Current/actual Desired standard of

standard of service service Actual achievement

Program 4: Transport Regulation

Reduction of Road and Passenger . Quality certificates Conduct well 404 - license

road crash Users, Communities, are being issued managed law compliance

fatalities and municipalities, registering through eNaTIS enforcement inspection

serious injuries. authorities, motor vehicle Abnormal loads and operations on daily conducted,

testing stations, driving events permits are basis in all 12 235 - Speed

license testing centres, issued as per identified strategic operations

manufactures, importers request. areas within the conducted,

and builders of motor Province. 380 - K78 Road

vehicles and manufactures Block held.

of number plates.

Batho Pele arrangements with beneficiaries (Consultation access etc.)

Current/actual

arrangements

Desired arrangements Actual achievements

lmbizo/ MEC meets Communities, Participated in all Provincial Public Participation/EXCO meet

the people Public government employees, the people. Conducted 1 Public Transport stakeholder

Participation Service providers engagement at the Ranch Hotel and 1 Departmental lmbizo

at Spitzpunt village under Ephraim Mogale Local Municipality.

Popularization and Community and staff Consultation sessions were held to popularize and review the

generic, transversal and domain standards including the

development of Departmental Job Access Strategy and

Gender Mainstreaming Strategy. The two strategies have

been popularised to all staff of the department including SMS

members and Disability Forums.

Advocacy members

Batho Pele Day Community members, Citizens Report, Statement of Public Service commitment,

government employees, Service Delivery Improvement Plan, Domain Standards and

Service providers, Batho-Pele posters were developed and distributed during

Political organisation Provincial Batho-Pele Day and Build Up activities.

Current/actual Desired arrangements

arrangements

Management and Employees and Trade

Labour Forum Unions

Road safety All road users, m otorists,

education at schools pedestrians; passengers,

and Traditional municipalities,

Councils government

Road Safety departments, political

Campaigns. organisations

Service information tool

Current/actual Desired information toe

information teol

Intra and internet Intra and internet

Road Safety Campaign Road Safety Campaign

Org-plus Org-plus

lmbizo (both lmbizo (both employees

employees and and community in general

community in general)

Batho-Pele Day Batho-Pele Day

Departmental HR Departmental HR

Committees Committees

Road shows and Road shows and

awareness campaigns awareness campaigns


Province of Limpopo

Actual achievements

7 Departmental policies developed during the year under

review were tabled in the forum including employer -employee

related matters.

127 529 school children and 31 360 adults were trained

1 296 schools involved in road safety education.

25 Scholar patrol points established

2 351 road safety awareness activities conducted

Actual achievements

Keeping officialsand citizens informed about events, programmes

and performances of the Department.

Road Safety Campaigns were conducted.

Draft organisational structure developed utilising the system.

Established strong ties between the management and employees

and between the Department and the community in general.

Improved consulta:ion and accountability in terms of provision of

services by the Department.

Enhanced participative management on Departmental

Programmes through Management and Labour (MANLAB)

Forum, HR Planning ForurnEmployment Equity Forum, and Skills

Development Forum.

Community consultation to enhance the understanding operatior s

of the Department


Province of Limpopo

Complaints mechanism

Current/actual complaints Desired complaints mechanism Actual achievements

Mechanism

Internal complaints Investigation of service delivery 01 Internal complaint was resolved and

complaints is finalised within 30 closed, within Transport Regulation.

working days

Presidential Hotline Investigation of service delivery 145 cases captured from 2009 to date, all

complaints is finalised within 30 attended and resolved, which 100 percent

resolution is. working days

Premier"s Hotline Investigation of service delivery 59 Cases captured and resolved / closed

complaints is finalised within 30 since the inception of Premier"s hotline,

which is 1 OOpercent working days

2.3 Organisational environment

Following the reconfiguration of the Limpopo Provincial Administration, the Department

had to restart with the structure review process for the new Department of Transport.

Consultations were conducted with all employees, Executive Management and

Organised Labour. The final draft organisational structure is in place, pending principle

approval by the Executive Authority and further consultations with Office of The Premier

and the Minister of Public Service and Administration.

As an endeavor to increase capacity, 339 posts were filled during the year under review

including 3 SMS posts.


Province of Limpopo

2.4 Key policy developments and legislative changes

7 Departmental policies developed during the year under review were tabled in the forum

including employer-employee related matters.

� Wellness Management Policy Version 1

� Dress Code Policy Version1

� Health and Productivity Management Policy Version 1

� Whistle Blowing Version 1

� Bereavement Policy Version 1

� Facilities Management Policy Version 1

� Business Continuity Management Policy Version 1

3.STRATEGIC OUTCOME ORIENTED GOALS

Programme Strategic Goal Achievements

Administration Enhanced Corporate Support The Department collected R419, 630 (99.05)

and Good Governance against the estimated budget of R423, 666

million.

Transport Operations Accessible, affordable, safe 31 242 306 passengers benefitted through 26

and integrated transport bus subsidy contracts

system

Transport Regulation Safe and secured transport Road traffic law enforcement activities were

sector conducted. Fatalities increased from 834 in

2014/15 to 997 in 2015/16


Province of Limpopo

4. PERFORMANCE INFORMATION BY PROGRAMME

4.1. Programme 1: Administration

The purpose of programme is to provide the Department with the overall

management and administrative , strategic, financial and corporate support services

in order to ensure that it delivers on its mandate in an integrated, efficient, effective

and sustainable manner.

The following are the su�rogrammes:

• Office of the MEC

• Management of the Department

• Corporate Support

• Departmental Strategy

Strategic objectives, performance indicators planned targets and actual achievements

Strategic objectives

Programme Name: Administration

Strategic Actual Achievement Planned Target Actual Deviation from Comment on

objectives 2014/2015 2015 /2016 Achievement planned target to deviations

2015/2016 Actual

Achievement for

2015/2016

Improved Un-qualified Report Un-qualified To be provided To be provided after To be provided

institutional capacity Report after July 2016 July 2016 after July 2016

and accountability

Performance indicators


Province of Limpopo

Programme / Sub programme: 1.3: Corporate Support

Performance Actual Planned Actual Achievement Deviation from Commenton

Indicator Achievement Target 2015/2016 planned target to deviations

2014/2015 2015/2016 Actual

Achievement for

2015/2016

Number of skills 21 20 20 None None

programmes

implemented

Number of learnership 3 3 3 None None

programmes

implemented

Amount of revenue R397 788m R423 666m R419, 631m R4 035m Non-payment of

collected revenue collected

by municipalities

(Thabazimbi,

Musina, Mutale,

Ba-Phalaborwa and

Mookgopong)

Number of Information - 2 2 None None

and Communication

Technology initiatives

implemented

Reasons for all deviations

There is no deviation experienced in both ski lls programmes and learnersh ip targets

have been reached.

Non-payment of revenue collected by municipalities (Thabazimbi, Musina, Mutale,

Ba-Phalaborwa and Mookgopong)


Province of Limpopo

Strategy to overcome areas of under performance

The Department was in consultation with all Municipalities who are in areas and

arrangements were made for a monthly down payment to recover all outstanding debts.

Should Municipalities default on this arrangements face value forms will be withheld.

Changes to planned targets

No changes to planned targets were made

Linking performance with budgets

Sub-programme expenditure

2014/2015

Sub-Programme Name Final Actual (Over)/Under Appropriation Expenditure Expenditure

R'OOO R'OOO R'OOO Office of the MEC 1,822 1,806 16 Management 20,034 12,654 7,380 Corporate Support 562,666 526,170 36,496

Departmental Strategy 5,658 5,471 187

Total 590,180 546,101 44,079

4.2 Programme 2: Transport Infrastructure

2015/2016

Final Actual (Over)/Under Appropriation Expenditure Expenditure

R'OOO R'OOO R'OOO

1902 1902 0 11,377 10,752 625 468,944 466,446 2,498

5,738 6,445 (707)

487,961 485,54� 2,416

The purpose of the programme is to promote accessibility and the safe affordable

movement of people, goods and services through t he provision and maintenance of

transport infrastructure that is sustainable, integrated and environmentally sensitive,

and which supports and facilitates social empowerment and economic growth.

The following are the su_,rogrammes:

•Programme Supportlnfrastructure;

•Infrastructure Planning;

•Infrastructure Design;

•Construction; and

•Maintenaice


Province of Limpopo



Programme Name: Transport Infrastructure

Strategic Actual Achievement Planned Target Actual Deviation from Comment on deviations

objectives 2014/2015 2015/2016 Achievement planned target

2015/2016 to Actual

Achievement

for 2015/2016

Integrated public Implement infrastructure Number of 0 1 Following the structural

transport plan in line with integrated assessment for

infrastructure Municipal IDP priorities transport plans Thohoyandou lntermodal

and Facility, the load test was

infrastructure done. Process to appoint

completed service providers for

remedial construction is at

the level of BEC


The taxi rank building of the Thohoyandou lntermodal Facility has not been commissioned

since its completion due to some perceived and some obvious structural inadequacies.


Province of Limpopo

A firm of cons ulting structural engineers was appointed to conduct a structural assessment

in two stages, to be followed by two stages for the design and implementation of remedial

works. The two investigation stages have been completed and the analysis was based on

SANS design codes and materials used.

Detail designs for the remedial work as well as the fac;ade for the building have been

completed.

The process to appoint service providers for remedial construction is at the level of BEC.


Performance Actual Planned Target Actual Deviation from Comment on deviations

Indicator Achievement 2015/2016 Achievement planned target to

2014/2015 2015/2016 Actual

Achievement for

2015/2016

Sub-Programme: 2.2 Infrastructure Planning

Number of 0 2 0 2 Appointment of service

municipalities providers done during

with ITPs December 2015. Project to be

completed before end of

2016/201 ?financial year.

Provincial - 1 0 1 The delay in approval of

Transport Natmap Synopsis and Update

Masterplan by National Department of

developed Transport. The project would

have the Limpopo Natmap

Chapter as its basis.

Performance Actual Planned Target

Indicator Achievement 2015/2016

2014/2015

SubProgramme: 2.4 Construction

Number of The taxi facility is 1

lntermodal 87percent complete

Facilities in

construction

Number of Traffic 2 5

infrastructure

facilities in

construction

Subprogramme: 2.5: Maintenance

Number of 8 8

weigh bridges

calibrated

(annually )to

SABS standard

Actual


Province of Limpopo

Deviation from Comment on deviations

Achievement planned target to

2015/2016 Actual

Achievement for

2015/2016

0 1 Following the structural

assessment for Thohoyandou

lntermodal Facility, the load

test was done. Process to

appoint service providers for

remedial construction is at the

level of bid evaluation

committee.

0 5 Lack of funding

8 0 None


Province of Limpopo

Performance Actual Planned Target Actual Deviation from Comment on deviations

Indicator

Number of

provincial

airfields

maintained

Achievement 2015/2016 Achievement planned target to

2014/2015 2015/2016 Actual

Achievement for

2015/2016

- 2 0 2 These projects did not

commence as it was decided

to do a viability study which

will be conducted during

2016/17 financial year before

further investments are made

to the 2 airfields.


The airfields projects did not commence as it was decided to do a viability study

which will be conducted during 2016/17 financi al year before further investments are

made to the 2 airfields.

The taxi rank building of the Thohoyandou lntermodal Facility has not been

commissioned since its completion due to some perceived and some obvious

structural inadequacies.

A firm of consult ing structural engineers was appointed to conduct a structural

assessment in two stages, to be followed by two stages for the design and

implementation of remedial works. The two investigation stages have been

completed and the analysis was based on SANS design codes and materials used.

Detail designs for the remedial work as well as the fa9ade for the building have been

completed.

The process to appoint service providers for remedial construction is at the level of

BEC


Province of Limpopo


The Department is in the process of appointing service providers for remedial

construction of Thohoyandou lntermodal Facility. The bid was closed and is at the

Bid Evaluation Level.


None

4.3. Programme 3: Transport Operations

Programme purpose:

To plan, regulate and facilitate the provision of integrated land transport services

through co-ordination and co-operation with national planning authorities, CBO's

NGO's and the private sector in order to enhance the mobility of all communities

particularly those currently without or with limited access.

The following are the sub-programmes:

• Programme Support Operations

• Public Transport Services

• Transport Safety and Compliance

• Transport Systems

• Infrastructure Operations


Province of Limpopo



Programme Name: Transport Operations

Strategic Actual Planned Target Actual Deviation from Comment on deviations

objectives Achievement 2015/2016 Achievement planned target

201412015 2015/2016 to Actual

Achievement

for2015/2016

Number of public 1845 1825 1 913 88 More deployment

transport conducted due taxi

deployment conflicts

conducted

Road crash To enhance road ?percent reduction Road crash Most of the None

fatalities and traffic safety awareness in road fatal fatalities accidents were

offences reduced and education crashes per annum increased by caused by over

programmes by 19 .5percent speeding and

2014 human

behaviour.


The number of passengers using subsidised bus transport is a mere projection and the

Department does not have control over the actual number of passengers that will be using the

services. Operators reported 3.4 milbn as having being transported through trips that were not

subsidized. Without an electronic system the authenticity of passenger information and general

statistical information, cannot be confirmed.


The introduction of an electronic system will curb the inconsistencies as it will provide

reliable passenger and operational s tatistical information such as r outes, trips and

kilometres. A service provider for this purpose has been appointed since the

beginning of the 2016/2017 financial year.


Sub-programme: Public Transport Services

Strategic Actual Planned Target


Province of Limpopo

Actual Deviation from Comment on

objectives Achievement 2015/2016 Achievement planned target deviations

2014/2015

Number of routes 882 882

subsidised

Number of 41 847 729 36 182 707

kilometres

subsidised

Number of trips 893459 765 209

subsidised

Number of PRE - 60

hearings conducted

Subprogramme: 3.3: Transport Safety and Compliance

Number of road

safety awareness

interventions

conducted

2 351 2351

2015/2016

882

41 525 331

881 494

62

2351

to Actual

Achievement

for 2015/2016

None None

5 342 624 The target was a

projection based on an

anticipated reduction

after verification of data

through an electronic

system, whose

implementation was

delayed.

116 285 The target was a

projection based on

anticipation of

rationalised number of

trips

2 Additional was due to

need to address

backlogs

0 None

Sub-programme: Public Transport Services

Strategic Actual Planned Target

objectives Achievement 2015/2016

2014/2015

Number of schools 1 296 1 296

involved in road

safety education

programme

Number of bus 35 758 35 226

subsidised trips

monitored

Number of public 1 8 45 1 825

transport

deployments

conducted

Number of new 25 25

scholar patrol

points established



Province of Limpopo

Actual Deviation fror Comment on

Achievement planned target deviations

2015/2016 to Actual

Achievement

for 2015/2016

1 296 0 None

41147 5 921 Special monitoring

sessions were

conducted by Head

office personnel and

this contributed to the

additional trips

monitored.

1 913 88 More deployment

conducted due taxi

conflicts

25 0 None

The number of passengers using subsidised bus transport is a mere projection andtle

Department does not have control over the actual number of passengers that will be

using the services. Operators reported 3.4 million as having being transported through

trips that were not subsidized. Without an electronic system the authenticitypafssenger

information and general statistical information, cannot be confirmed.


Province of Limpopo


The introduction of an electronic system will curb the inconsistencies as it will provide

reliable passenger and operational statistical information such as Routes, trips and

kilometres. A service provider for this purpose has been appointed since the

beginning of the 2016/2017 financial year.


None



2014/15 2015/2016

Sub- Programme Final Actual ( Over)/U nder Final Actual ( Over)/U nder Name Appropriation Expenditure Expenditure Appropriatio Expenditure Expenditure

n


Programme 1,134 1,104 30 1,364 1,363 1

Support Operatiom Public Transport 662,616 658,657 3,959 666,877 658,749 8,128

Services Transport Safety 8 27,686 27,569 117 38,663 38,663 0

Compliance

Transport Systems 3,696 3,694 2 4,891 4,872 19

Infrastructure 40,900 40,860 40 46,688 46,686 2

Operations Total 736,032 731,884 4,148 758,483 750,333 8,150


Province of Limpopo

4.4. Programme 4: Transport Regulation

To ensure the provision of a safe transport environment through the regulation of

traffic on publ ic infrastructure, law enforcement, implementation of roads safety

education and awareness programmes and the registration and licensing of vehicles

and drivers.

The following are the sul:programmes:

• Programme Support Regulations

• Transport Administratiorand Licensing

• Operator Licence and Permits

• Law Enforcement



Programme Name: Transport Regulation

Strategic objectives Actual Planned Target Actual Achievement Deviation from Comment on

Achievement 2015/2016 2015/2016 planned target to deviations

2014/2015 Actual Achievement

2015/2016

Road crash fatalities 7 percent 7 percent Road crash fatalities 163 more fatalities Targets not

and traffic offences reduction in decrease in increased by than previous year achieved due to

human behaviour reduced road fatal road crash 19.5percent

crashes per fatalities and

annum traffic offences


Province of Limpopo


� More operations conducted to minimise fatal crashes

� Decrease was due to officials deployed on different operations

� More operations conducted as per mandate from RTMC

� Zebediela and Groblersbrug T.C.C are fully operational


None


None



2014/2015

Sub-Programme Final Actual (Over)/Unde Final

2015/2016

Actual Name Appropriation Expenditure Expenditure Appropriation Expenditure

R'OOO R'OOO R'OOO R'OOO R'OOO

Programme 2,032 1,489 543 1,877 1,339 Support Office

Operator Licence 29,380 28,102 1,278 28,072 27,225

and Permits

Law Enforcement 400,717 382,742 17,975 440,232 444,488

Transport 34,517 14,170 20,7 21,900 18,784

Administration and Licensing

Total 466,646 426,503 40,143 492,081 491,836

(Over)/Under Expenditure

R'OOO

538

847

(4,256)

3,116

245



Province of Limpopo

Programme/ Sub-programme:4.2: Transport Administration and Licensing

Performance Actual Planned Actual Deviation from Comment on deviations

Indicator Achievement Target Achievement planned target to

2014/2015 2015/2016 2015/2016 Actual Achievement

2015/2016

Number of 404 404 404 0 None

compliance

inspections

conducted

Programme/ Sub-programme:4.4 :Trafficlaw Enforcement

Number of speed 12 047 11 440 12 235 795 More operations

operations conducted to reduce

conducted fatal crashes

Number of 540 253 540 253 840 004 299 751 Depended on the flow of

vehicles weighed traffic

Number of - 3 120 3 550 430 More operations

drunken driving conducted to minimise

operations fatal crashes

conducted

Number of - 2 083 500 1 830 987 252 513 Decrease was due to

vehicles stopped officials deployed on

and checked different operations

Number of road 364 347 380 33 More operations

blocks conducted conducted as per mandate

from RTMC

Number of 5 320 5 240 5 342 102 Zebediela and

weighing Groblersbrug T.C.C are

operations fully operational

conducted

5.TRANSFER PAYMENTS

5.1 Transfer payments to public entities

Name of Public Services rendered by the Amount Entity public entity transferred to

the public entity Gateway Airports Management of airport 45,300

Authority Limited operations at Polokwane

International Airport

Total 45,300

5.1.1 Achievements of the Public Entity


Province of Limpopo

Amount spent Achievements percent Spent by the public of the public

entity entity 45,300 45,300 100percent

45,300 45,300

GAAL is responsible for the management of airport operations, which inclu des the handling

of aircraft and passengers, and the maintenance of airport infrastructure at the Polokwane

International Airport.

Performance of GAAL is monitored through the Departmental Entity Oversight Committee

on a quarterly basis. The Provincial T reasury has quarterly budget bi -laterals with all

Departments and the Entities at which expenditure in line with annual performance plans

are monitored.

The flight statistics of Polokwane International Airport (PIA) were as follows for the

2015/2016 financial year:

GAAL Flight Statistics 2015/16 Financial Year

Annual Quarter 1 Quarter 2 Quarter 3 Quarter4 Total Description Target output output output output Achieved Number of scheduled domestic aircraft handled 2222 612 720 434 424 2190 Number of non-scheduled domestic aircraft handled 3818 768 783 513 476 2540

Number of regional aircraft handled 562 137 147 96 62 442 Number of international aircraft handled 898 253 232 180 148 813 Number of scheduled domestic passengers handled 42963 16942 14273 13651 11790 56656


Province of Limpopo

Annual Quarter 1 Quarter 2 Quarter 3 Quarter4 Total Description Target output output output output Achieved

Number of non-scheduled domestic passengers handled 5010 1223 1062 1001 900 4186

Number of regional passenger handled 1080 339 363 238 133 1073

Number of international passengers handled 1505 443 412 445 651 1951

5.2 Transfer payments to all organisations other than public entities

The table below reflects the transfer paymenteade for the period 1 April 201fi:> 31 March 2016

Name of transferee Type of Purpose for Did the dept Amount Amount Reasons for organisation which the funds comply with s transferred spent by the funds

were used 38 (1) (j) of the {R'OOO) the entity unspent by PFMA the entity

None NIA NIA NIA NIA NIA

The table below reflects the transfer payments which were budgeted for in the ped 1 April 2015 to 31 March 2016, but no transfer payments were made.

Name of transferee Purpose for which Amount Amount Reasons why funds were not the funds were to budgeted for transferred transferred

be used (R'OOO) (R'OOO)

None NIA NIA NIA NIA

6.CONDITIONAL GRANTS

6.1 Conditional grants and earmarked funds paid

The table below describes each of the conditional grants and earmarked funds paid by the department

Conditional Grant 1:

Department/ Municipality to whom the grant has been transferred None

Purpose of the grant N/A

Expected outputs of the grant N/A

Actual outputs achieved N/A

Amount per amended DORA N/A

Amount transferred (R'OOO) N/A

Reasons if amount as per DORA not transferred N/A

Amount spent by the department/ municipality (R'OOO) N/A

Reasons for the funds unspent by the entity N/A

Monitoring mechanism by the transferring department N/A


Province of Limpopo

6.2 Conditional grants and earmarked funds received

The table below describes each of the conditional grants and earmarked funds received by the department

Conditional Grant PRMG and PTOG:

Department who transferred the grant National Department of Transport

Purpose of the grant The Public Transport Grant is for the subsidisation of public

transport commuters

Expected outputs of the grant Number of kilometres subsidised

Actual outputs achieved 41 847 729 kilometres were subsidised and 33 450 609 passengers

benefitted through the Public Transport Operations Grant (PTOG)

Amount allocated R298,298, 000.00

Amount received (R'OOO) R298l98, 000.00

Reasons if amount as per DORA was not Not Applicable received Amount spent by the Department (R'OOO) R298,298,000.00

Reasons for the funds unspent by the entity Not Applicable

Monitoring mechanism by the receiving Subsidised bus services are manually mo nitored by Transport department

Officers.

7. DONOR FUNDS

7 .1 Donor Funds Received

Name of donor RTMC

Full amount of the funding R60m

Period of the commitment MTEF

Purpose of the funding Road Safety Projects

Expected outputs Safer Road Usage

Actual outputs achieved Not measured yet

Amount received in current period (R'OOO) R6.6m

Amount spent by the Department (R'OOO) R7.2m

Reasons for the funds unspent Delayed supply chain processes

Monitoring mechanism by the donor Monthly reporting

8. CAPITAL INVESTMENT


Province of Limpopo

8.1 Capital investment, maintenance and asset management plan

Acquisition plan

The Department has an asset management plan which includes Acquisition, Verification

and Disposal plan. All new assets were acquired as per approved procurement and

acquisition plans.

Verification plan

The Department has conducted physical asset verification twice during the financial year.

The first physical verification was done during the implementation of BAUD system wherein

all the assets were scanned and uploaded into the electronic management system. The

second physical verification took place during the fourth quarter.

Disposal Plan

Assets were disposed as per disposal management plan. Auctions were conducted in all 5

Districts during 29 February 2016 to 18 March 2016 with the proceeds of R3, 063 million

realised.

• Aganang and Fetakgomo practical completion has been done: the practical

completion certificate has been issued and signed. What is now left is the SABS to

approve the testing equipment for both vehicle testing stations.

• Currently there are no projects that are still in progress and there are no plans to close

down or down-grade any current facilities.

• There was no maintenance of infrastructure for the period under review. Currently

there are no developments relating to the infrastructure maintenance that are

expected to impact on the Department's current expenditure.

2014/2015

Infrastructure projects Final Actual Appropriaion Expenditure

R'OOO R'OOO New and replacement 3 563 3 553

assets

Existing infrastructure - -

assets

-Upgrades and 8 200 8 1 66

additions

-Rehabilitation,renovations and refurbishments

-Maintenance andrepairs

Infrastructure transfer

-Current

-Capital

Total 11 763 11 719


Province of Limpopo

2015/2016

(Over}/Under Final Actual (Over}/Under Expenditure Appropriation Expenditur• Expenditure

R'OOO R'OOO R'OOO R'OOO 10 - - -

- - - -

34 80 72 4 30 6 3 766

620 547 72

452 414 38

452 414 38

8 692 4 853 3 83 9

44 9144 5267 3877

Item

Transport Assets

Computers

Furniture and Equipment

Other Machinery and

Equipment

Total

Purchases 2015/16

R19 664 OOO

R4 725 OOO

R851 OOO

R2 672 OOO

R27 920 OOO


Province of Limpopo

Disposals 2015/16

R12 816 OOO

R260 OOO

R328 OOO

R107 OOO

R13 511 OOO

• Measures taken to ensure that the department's asset register remained up-to-

date during the period under review

The Asset Register was updated on regular basis on the BAUD system. However,

technical problems experienced on the system caused the Department to revert back

to the excel spreadsheet. The Department will be reporting to AGSA on

excel/spreadsheet which is centralized at head office.

• The current state of the department's capital assets, for example what

percentage is in good, fair or bad condition

Most of the Departmental assets are still in fair condition, assets that are in poor

condition have been disposed of during the financial year.

• There were no major maintenance projects that have been undertaken and no

backlogs during the period under review.


Province of Limpopo

PART C: GOVERNANCE

1. INTRODUCTION


Province of Limpopo

The Department has the following structures to ensure Good Governance:

• Risk Management Committee

• Executive Management Committee

• Human Resource Forum

• Employment Equity Forum

• Human Resource Planning Committee

• Skills Development Committee

• Management and Labour Forum

• Monitoring and Evaluation Committee

• ICT Strategic Committee

• ICT Governance Committee

• Budget Committee

• Entity Oversight Committee

2. RISK MANAGEMENT

In carrying out Enterprise Risk Management, the Department is using the Risk

Management Policy and the Risk Management Strategy which was reviewed during the

2015/16 financial year. The approved Risk Management Strategy was implemented to

ensure that all risks are properly managed, improved the internal control and governance.

Risk identification and assessment are conducted on a regular basis to identify new and

emerging risks. The Department conducted a risk assessment session during the fourth

quarter of the 2015/16 financial year to identify strategic and operational risks for 2016/17

financial year, these includes the top ten Departmental risks.

The Risk Management Committee (RMC) and District Risk Management Committees

(DRMC) have been established and meetings were held on a quarterly basis to review the

effectiveness of the Department's risk management systems, practices and procedures.

The Audit Committee met on a quarterly basis to provide an independent and objective

advice to the Accounting Officer on the adequacy and effectiveness of risk management in

the Department, including recommendations for improvement.

Risk Risk Mitigation

No C

C ii:

30 Delayed use of Implementation of proposed

the Thohoyandou structural remedial measures

intermodal facility as per structural Engineer

recommendations

Business and Develop and implement

service delivery integrated Business Continuity

interruptions Plan.

5 Occupational • Appointment of a Service

injuries and Provider to conduct the

diseases Baseline Safety Health,

Environment, Risk (SHER) profile

• Implementation of the

Baseline Safety Health ,

Environment, Risk (SHER)

profile

6 Ageing fleet Replacement of 106 aged

vehicles

13


Province of Limpopo

Status as at Year End

The load test on the holding slab of the Taxi facility was completed in August 2015 and the remedial construction designs.

The tender for the remedial construction was advertised on 27/11/2015 and closed on 28/02/2016. The Bid Adjudication process is not yet corn leted. The Business Impact Analysis, Risk Assessment, identification of Business Continuity Management Teams has been finalized in all the institutions.

The Department has developed a Business Continuity Management Policy.

The Department is at stage 1 of the Business Continuity Management process .The analysis of the collected data for Corporate Services is still in ro ress

The tender was advertised and closed on 21 August

2015. Acceptance of the offer dated 15/11/2015 for

PUDP 653: Baseline Occupational Safety Health

and Environmental Risk Assessment was send to

the suitable Service Provider.

The Service Provider was appointed and a meeting

was held on 01/02/2016 between the Service

Provider and the Department and the SLA was

signed.

The Service Provider amended the initial appointed

project team members and currently the

department has commenced with the process of

verifying the documents for the newly appointed

project team

30 new vehicles were procured during the second

quarter, 36 were procured during the Jrd quarter and

were allocated to Head Office and various districts.

In total 66 new vehicles were procured during the

current financial year and the remaining vehicles

could not be procured due to budget cuts.


Province of Limpopo

A total number of 10 risks were prioritized f or 2015/16 Financial Year, for two risks the

Department has made an average progress in the implementation of mitigating measures.

The outstanding risks were not mitigated due to budgetary constraints e.g. the deteriorating

building infrastructure (workshop facilities).

The table below depicts the status of the prioritized risks as at 31 March 2016:

Risk

No

10

12

Risk

Potential paymenUremuner ation of unrendered bus subsidised services

Non-recovery of

debts

/Irrecoverable

debt s

Mitigation

Procurement and phased

implementation of an electronic

bus monitoring system

•To investigate how the taxdebt emanated throughPERSAL and SARSsystem and recover thedebt from leave gratuity orpension fund

• Debts should be referred toLegal Services Unittimeously to facilitate therecovery thereof.

• Time to time engagementwith the relevant (nonpaying) Municipalitiesthrough National Treasury(i.e. Musina, Mutale,Makhado, Thabazimbi andBa-Phalaborwa) and / orCOGHSTA

13


The evaluation of the tender was completed on 28

September 2015. The Bid was awarded to Vix

Questek.

The tax recalculations are done and recovered from

leave gratuity and if not the debts are created and

referred to Legal Services to facilitate the recovery

thereof.

06 Municipalities namely Thabazimbi, Modimolle,

Ba-Phalaborwa, Mutale, Musina and Mookgophong

were not paying the Department from the 1st to the 3rd • quarter.

The Department of Co-operative Governance,

Human Settlement and Traditional Affairs,

Provincial and National Treasury were consulted to

assist with the recovery of the debts.

During the 4th quarter the Department was not

issuing the face value forms to the Municipalities

that were not paying. After the intervention all the

Municipalities are paying according to the signed

commitment agreement.

Risk Risk

No C

C ii:

7 Poor security and

access control

mechanisms( at

government

garages and

traffic institutions )

8 Deteriorating

building

infrastructure (e.g.

workshop facilities

and Limpopo

Traffic Training

College )

9 Weaknesses in

internal controls

for operating

license system

and supply chain

management

32 High fatality rate

Mitigation

Installation of security fences and security lighting at Government garages and Traffic institutions

• Development and

implementation of

maintenance plans

• Upgrading of the Limpopo

Traffic Training College

facility in Phases

• Upgrading of facilities at

Mampakuil as per needs

provided

•Withdrawal of irregularly

issued operating licenses

•Conduct road safety

education , awareness

and traffic law enforcement

•Conduct compliance

inspections and monitoring

of the Driver's Licence

Testing Centres

(DL TCs),Registering

Authorities and Vehicle

Testing Station (VTS)


Province of Limpopo


The project was evaluated on 14 May 2015, during June the tender was advertised and evaluated. There was no suitable Service Provider. The funds that were allocated for this project were surrendered during the 3rd quarter to Provincial Treasury.The project is included in the infrastructure plan for 2016/17 Financial Year

The draft maintenance plan is in place however

funds are not available to implement the plan

The College remains dilapidated as funds were

surrendered during adjustment budget to Provincial

Treasury. However the Department conducts day to

day maintenance

The process for construction could not be started

due to lack of funds however recommendations

were made to the Provincial Infrastructure

Committee to fund the project. However the

Department conducts day to day maintenance

The Provincial Regulatory Entity (PRE) which has to adjudicate on the withdrawal of operating licenses has only been operational as from 01 June 2015.

During the Jrd quarter the Districts submitted the alleged irregular issued operating licenses to the PRE for consideration , 58 files were from Capricorn, 28 files from Mopani, 12 files from Vhembe, 04 files from Sekhukhune and 01 file from Waterberg. The meeting was scheduled on 22 April 2016 The road safety awareness, speed operations , weighing of vehicles , drunken driving operations, vehicles were stopped and checked, compliance inspection were conducted ,road blocks held as indicated on the performance information for programme 4

Risk

No

Risk Mitigation

• Revive the Provincial Chief

Magistrate meetings with

the Traffic Management to

address cancellation and

withdrawal of summonses


Province of Limpopo


The Magistrate meetings were held throughout the

quarters in all the 05 Districts to address the issue

of cancellation and withdrawal of traffic summonses

3. FRAUD AND CORRUPTION

The Department has an Anti-Fraud and Corruption Policy, a Whistle Blowing Policy and a

Fraud Prevention Plan which are in place and approved by the Head of the Department.

All cases of fraud and corruption that are reported directly to the Department, through the

National Anti -Corruption Hotline, Presidential Hotline, Premier Hotline and Chapter 9

Institutions are investigated and completed within the required timeframe. In 2015/2016,

40 cases wer e reported and investigated, 30 cases completed, whilst 10 cases are

carried forward with the investigations continuing to the current financial year 2016/2017.

Education, training and awareness on fraud and corruption are timeously conducted in

various units/sections and districts of the Department. For example 32

awareness/educational workshops were conducted at Head Office, Traffic Stations and

Districts wherein 477 employees were reached.

Officials of the department and the general public are encourag ed to report fraud and

corruption activities to the dedicated Anti-Fraud and Corruption Unit within the

Department and those who choose to remain anonymous, their identities are protected by

the Whistle Blowing Policy of the Department that is in place and approved by the MEC.

4. MINIMISING CONFLICT OF INTEREST


Province of Limpopo

All 33 SMS members in the Department completed the financial disclosure forms which

were submitted to the Public Service Commission.

Control systems are in place as all members involved in Supply Chain Management

processes are required to disclose, sign the conflict of interest register, and recuse

themselves where conflict of interest exist during Specification, Evaluation and

Adjudication stages.

All members involved in Supply Chain Management processes are required to declare

their interests as well as to sign the oath of secrecy on the prescribed forms respectively,

and to recuse themselves where conflict of interest exist during specification, evaluation

and adjudication stages. SCM also checks with HR for persal information to ensure that

the Department could detect if there are no public servants in the list of prospective

service providers.

5. CODE OF CONDUCT

The Department subscribes to the Public Service Code of Conduct and the transgression

thereof is dealt with through the Disciplinary Code process. The Code of Conduct is

promoted to enhance professional ethics at the work place. This is done through

compliance in the following areas:

• Disclosure of Financial Interests and Conflict of Interest.

• Anti-Fraud and Corruption measures.

• Prevention of financial misconduct.


Province of Limpopo

6. HEAL TH SAFETY AND ENVIRONMENTAL ISSUES

The Department has put in place several mechanisms / measures in order to address

reported OHS matters. Those mechanisms include:

• Quarterly SHE inspections and meetings are conducted to identify the health and safety

hazards and possible mitigating measures.

• SHE Committees have been established and are functioning well.

• Occupational Health and Safety advisory and Safety Talks sessions are conducted

regularly to educate employees on health and safety issues.

• Management of Occupational Injuries and Diseases

These cases have some potential risks in a number of ways i.e.:

• Loss of employees due to being declared medically unfit or death.

• Excessive financial costs incurred by the Department in acquiring medical assistance.

• Excessive legal fees in litigations on COID cases.

• The types of cases involve: multiple injuries due to car accidents and sprains, fractures

and cuts.

7. PORTFOLIO COMMITTEES

Date of the Issues raised by the committee Response by the department Resolved

meeting Yes/No

15 May 2015 Why did the Department move from ?percent to It was an error and the Annual Yes

2percent on road fatalities, Performance Plan has been amended

from 2percent to ?percent on road

fatalities. The Department to provide progress on lntermodal

facility, The Department submitted a report to

the Portfolio Committee Briefing on suspension of management,

Verbal response Appointment of women on management positions

Verbal response


Province of Limpopo

Date of the meeting

18 September

2015

October-December 201 f

4th Quarter

Issues raised by the committee Response by the department Resolved

Yes/No

Portfolio Committee did not form a quorum. No None -

resolutions taken.

There were no meetings held during the quarter None -

There were no meetings held during the quarter None -

8. SCOPA RESOLUTIONS

The SCOPA hearing was scheduled for 28 J anuary 2016 to discuss the 2012/ 13, 2013/14

resolutions and 2014/15 questions, the meeting was postponed.

Resolutior Subject

IDetails

IResponse by the department

IResolved

No. Yes/No

2012/13 Unqualified audit opinion with emphasis of matter (05 resolutions were received on 02 December 201 and responded to awaitinq for thresults )

2013/14 Unqualified audit opinion with emphasis of matter (08 resolutions received on 02 December 2015 ar responded to awaiting for the results )

2014/15 Unqualified audit opinion with emphasis of matter08 questions were received ancesponded to on 02 December 201 �waitinq for the results

9. PRIOR MODIFICATIONS TO AUDIT REPORTS

The Department got an unqualified audit opinion with emphasis of matters during

2012/13, 2013/14 and 2014/15 financial years. An action plan has been developed to

address the 45 audit findings that were raised by the office of the Auditor - General South

Africa during the 2014/15 Financial Year. The progress is monitored through quarterly

Audit Steering Committee and monthly Executive Management meetings.

10. INTERNAL CONTROL UNIT

The Department has a Compliance Component which is responsible for monitoring of

compliance to financial regulations, policies and internal controls.

The Clean Audit 2014 Strategy has been developed by the Department during

2011/2012 financial year. The Compliance Component has monitored progress towards

the implementation of the Clean Audit Strategy 2014 (which consists of follow -up on

5

d


Province of Limpopo

Auditor-General findings, Internal Audit and other assurance providers, conducting of

inspections on internal controls), this was done on a monthly basis for Head Office and

the five Districts.

11. INTERNAL AUDIT AND AUDIT COMMITTEES

(a)Key activities of the internal audit

11.1 Key activities to provide assurance in respect of the following:

11.1.1 Key objectives of the internal audit function

During the 2015/16 financial year, the key objective of the internal audit function was to

provide assurance on the department's risk management system, internal controls and

governance arrangements

111.1.2.Key activities and objectives of the internal audit

During the 2015/16 financial year, the internal audit function was tasked with the

provision of assurance in respect of the following:

11.1.1

• Safe guarding of assets

• Reliability and integrity of performance information

• Reliability and integrity of financial information

• Ensure that the department's resources were acquired and are used in an

economic, efficient and effective manner

Key objectives of the internal audit

The objective of Internal Audit is to provide assurance on risk management

process, internal control and governance arrangements.

(b)Specify summary of audit work done by


Province of Limpopo

The following audits were conducted during the current financial year under review:

Risk based audits

• Performance Management Development System

• Operating License

• Law enforcement

• Road Safety Education and Awareness

• Revenue Management

• Reliability and Integrity of Performance Information

• In Year monitoring

• Bus Subsidies

• Asset Management

• Transfer Payments

• Subsistence and Travelling allowances

• Interim Financial Statements

• DoRA- (PTOG)

Forensic Audit

•General Fraud Risk Controls

IT audit

• IT Project Implementation

(c) Key activities and objectives of Audit Committee

1.KEY ACTIVITIES

Audit Committee (AC) has satisfactorily performed its mandate as enshrined in Sections 76

(4) (d) and 77 of the Public Finance Management Act (Act No. 1 of 1999) & Treasury

Regulations 3.1 which states that AC must, amongst others, review the following:

I. the effectiveness of the internal control systems;

II. the effectiveness of the internal audit function;

Ill. the risk areas of the institution's operations to be covered in the scope of internal and

external audits;


Province of Limpopo

IV. the adequacy, reliability and accuracy of the financial information provided to

management and other users of such information;

V. any accounting and auditing concerns identified as a result of internal and external

audits;

VI. the institution's compliance with legal and regulatory provisions; and

VII. the activities of the internal audit function, including its annual work programme,

coordination with the external auditors, the reports of significant investigations and the

responses of management to specific recommendations.

During the financial year 2015/2016, the AC has met at least six (6) times (excluding

special meetings) to perform its roles and responsibilities as stipulated in the AC Charter. In

addition, the AC held its AC Annual Strategic Planning Workshop from 04 - 05 February

2016 to review its 2015/2016 performance and plan for the 2016/2017 financial year. The

Central Audit Committee (CAC) structure assumed the responsibilities of ensuring that all

the Resolutions taken during the Annual Strategic Planning for the AC are implemented.

However, from the total of 34 Resolutions taken, only 28 were successfully implemented

and one of the unresolved resolutions was overtaken by events while five (5) were carried

to the financial year 2016/2017. The one resolution overtaken by events relates to the

induction and orientation of the AC members about the mandate of the departments they

are serving.

Both the AC Charter and the Accounting Officer's Reporting Framework to the AC were

reviewed and adopted during the Annual AC Strategic Planning. National Treasury 360

Degree Evaluation model was used to evaluate the work and performance of the AC. The

final evaluation score yielded an average score of 4.14 (from rating of 1 - 5) when

combining the average scores of all the AC Stakeholders.

1.


Province of Limpopo

Resignations and terminations from the AC membership were as per table below:

Mr. Malose Reginald

Makgetha

Cluster 04 AC Resigned

Member

The following table stipulate the nature and activities of each AC meeting/event held:

NO. PERIOD NATURE OF THE AC MEETING INFORMATION/ DOCUMENTS REVIEWED

1.

2.

3.

4.

5.

February

2016

May 2015

AC Annual Strategic Planning

Workshop

Review of Fourth Quarterly

Performance Review and Draft

Annual Report (Including Draft

Annual Financial Statements) before

submission to the Auditor General

June 2015 Approval of the Three Year Internal

Audit Plans plus Annual Plans

a.Audit Committee Charter,b. Internal Audit Charter,c.Accounting Officer"s Reporting Framework

to the AC,d.Value adding of the AC to the Client

Departments,e. Reflection on the Status of the Previous

Year AC Resolutions,f.360 Degree Evaluation Feedback.a.Performance Information,b. Draft Annual Financial Statements,c.Accounting Officer Report to the AC

(Financial & Non-Financial),d.Quarterly Risk Management Report,a.SCOPA Resolutions Implementation

Progress,f.Auditor General Audit Findings

Implementation Progress, g. Internal Audit Quarterly Progress Report.a.Three Year Internal Audit Plans plus Annua I

Plans.

July 2015 Review of Draft Audit

Management Reports

and a. Draft Management Reports,b. Draft Audit Reports.

September Review of First Quarter Performance

2015 Reports (Financial and Non

Financial)

a.All information under No. 2 except point a &b,and

b. Procurement Plans of the departments.

NO.

6.

7.

PERIOD NATURE OF THE AC MEETING

November Review of Second Quarter

2015 Performance Reports (Financial &

Non-Financial)

March Approval of the Three Year Internal

2016 Audit Plan plus Annual Plan and

Auditor General Audit Coverage

Strategy

2.0BJECTIVES OF THE AUDIT COMMITTEE


Province of Limpopo

INFORMATION/ DOCUMENTS REVIEWED

a.All information under No. 2 except point a &b.

b.AII information under No. 2 except point a &

b,

c.Three Year Internal Audit Plans plus Annual

Plans for 2016/2017, and

d.Auditor General Audit Coverage Strategy.

The Strategic Objectives of the AC as stipulated in its approved written Terms of Reference

(AC Charter) are to ensure:

a. the availability of a well-resourced, functional and sustained internal audit function;

b. sound relationship with all assurance providers, oversight structures and other

stakeholders;

c. effective and efficient Internal and External Audit processes

d. promotion of sound functional interaction between the internal audit and other

assurance providers;

e. that there is adequate and effective corporate governance, encompassing fraud and

risk management, information technology, internal control, financial management and

reporting systems;

f. Accounting Officers are fully supported in fulfilling their responsibilities in terms of the

PFMA;

g. accountability in terms of financial management and performance information for

effective service delivery; and

h. Compliance with relevant laws and regulations.

M.A.F

MOJA

M.R


Province of Limpopo

Attendance of audit committee meetings by audit committee members

The table below discloses relevant information on the audit committee members:

CLUSTER 04 (01 APRIL 2015- 31 MARCH 2016)

1.MBL2.Advanced Treasury

Management3.B COMM

1.CA(SA)

EXTERNAL

EXTERNAL

N/A

N/A

01

January

2014

To Date 06

25-08-2015 03

MAKGETA 2.MBA01

January

2014 3.B COM: Honours4.B COM: Accounting

P.R MNISI 1.LLB2.post graduate certificate in

compliance management

T 1.CIA

BOL TMAN 2.CGAP3.CCSA4.B TECH: Internal Auditing5.Certificate in Forensic

Examination

EXTERNAL N/A

EXTERNAL N/A

12. AUDIT COMMITTEE REPORT

01

January

2014

To Date

01 To Date

January

2014

We are pleased to present our report for the financial year ended 31 March 2016.

Audit Committee Structure

05

016

(Co-opted)

Limpopo has an Audit Committee which is two tiered consisting of 4 Cluster Audit

Committees. The first tier is dealing with specific departments, whilst the second is a

shared Central Audit Committee.

Audit Committee Responsibility

The Audit Committee reports that it has complied with its responsibilities arising from

Section 38 (1) (a) (ii) of the Public Finance Management Act and Treasury Regulation

3.1.13. The Audit Committee also reports that it has adopted appropriate formal terms

of reference as its Audit Committee Charter, has regulated its affairs in compliance with

this charter and has discharged all its responsibilities as contained therein, except that

we have not reviewed changes in accounting policies and practices.

The Effectiveness of Internal Control


Province of Limpopo

In line with the PFMA requirements and the Audit Committee mandate to provide

oversight on the Department, the efficiency and effectiveness of the systems of Internal

Control and Risk Management was considered.

The system of internal control was not entirely effective for the year under review.

Deficiencies were detected and reported through internal audits performed on the

system of internal control. Management continued to address control weaknesses

reported by the Internal Auditors and External Auditors during the previous financial year

audit.

The Audit Committee is satisfied that the Internal Audit function is operating effectively,

and that it has taken into consideration the risks pertinent to the Department in its audits.

Internal Audit has made significant progress with audits conducted in terms of its

strategic three-year rolling internal audit plan.

The following audits were completed during the year under review:

1.Management Performance Assessment Tool (MPAT

2.Transfer Payments and Grants (NT) (GAAL)

3.ln Year Monitoring

4. Division of Revenue Act (DORA) Audits

5. Revenue Management (Traffic Stations)

6.Asset Management (Districts)

?.Subsistence and Travel Allowance (S&T)

B. Interim Financial Statements

9.Performance Management Development System (PMDS)- Head Office

10. Performance Management Development System (PM DS )- (Districts)

11.Reliability and Integrity of Performance Information (PI)

12.Bus Subsidies

13.0perating Licensing

14.Law Enforncement - (Districts)

15.Road Safety Education and Awareness- (Districts)

16.Follow up audit_ 1

17.Follow up audit_2

18.Follow up audit_3

19.Follow up audit_ 4

The following was the areas of concern:


Province of Limpopo

The six senior staff members continued to be on suspended from duty for another entire

financial year. This has an adverse impact on staff morale and performance of those

acting in the positions due to lack of certainty such that they could not focus in taking full

leadership responsibilities in positions they are acting in.

In-Year Management and Monthly/Quarterly Report

The department has been reporting monthly and quarterly to the Provincial Treasury as

is required by the PFMA.

During the year under review, the Audit Committee was not always satisfied with the

content and quality of the quarterly reports prepared and issued by the Department in

terms of the PFMA. Furthermore, the Audit Committee was not satisfied with the

progress made towards the achievement of planned targets, especially when compared

to the budget spent. Targets not achieved related to none procurement of major assets.

Evaluation of Financial Statements

We have reviewed the annual financial statements prepared by the Department. The

Audit Committee concurs and accept the unqualified opinion of Auditor General on

Financial Statements of the Department, and that they be read with the Annual Report of

the Department.

Auditor General's Report

The Audit Committee has met with the representatives of the Auditor General South

Africa to ensure that there were no unresolved issues.

Although the AGSA expressed an unqualified audit op1mon regarding the Annual

Financial Statements of the Department, there were areas where the system of internal

control was found to be ineffective. Management has committed to develop and

implement corrective actions to address these shortcomings. The Audit Committee will

monitor this closely.

'

°'-.

Mmathebe Annah-Faith Moja Chairperson of the Audit Committee Department of Transport, Safety, Security and Liason 31ST July, 2016


Province of Limpopo

PART D: HUMAN RESOURCE MANAGEMENT

1. INTRODUCTION


Province of Limpopo

The information contained in this part of the annual report has been prescribed by the

Minister for the Public Service and Administration for all departments in the public service.

2. OVERVIEW OF HUMAN RESOURCES

• Following the reconfiguration of the Limpopo Provincial Administration, the

Department had to restart with the structure review process for the new Department of

transport. Consultations were conducted with all employees, Executive Management

and Organised labour. The final draft organisational structure is in place, pending

principle approval by the Executive Authority and further consultations with Office of

The Premier and the Minister of Public Service and Administration.

• As an endeavour to increase capacity, 339 posts were filled during the year under

review including 3 SMS posts.

The Department managed to implement the following training interventions:

� 20 skills programmes and 3 learnership programmes

Other training interventions implemented in partnership with Transport, Education

and Training Authority (TET A) is as listed below:

� 77 employees enrolled for artisan development programme

� Bursaries awarded in scarce skills areas

07 External

29 Internal

• The Department has approved Human Resource Plan, Employment Equity Plan and

Staff Retention Policy which are being implemented. A Work Place Skills Plan was in

use, and implemented through a Human Resource Development Plan which was

reported on quarterly basis using a Quarterly Monitoring Tool.

• PMDS policy was implemented for all employees in respect of submission and

processing of Performance Instruments, six months Reviews (1st term) and (2nd


Province of Limpopo

term) Annual Assessments. Chief Directors and Directors constituted moderations

committees to enhance effective implementation of the PMDS.

• Employee wellness programmes implemented to sustain healthy and productive

workforce. The Department implemented employee assistance programmes;

whereby serious cases where referred for external expertise Wellness days we

conducted on quarterly basis in partnership with health and wellness organisations

to rich out employees on employee, health and wellness related programmes.

3. HUMAN RESOURCE OVERSIGHT STATISTICS

3.1. Personnel related expenditure

The following tables summarises the final audited personnel related expenditure by

programme and by salary bands. In particular, it provides an indication of the following:

• amount spent on personnel

• amount spent on salaries, overtime, homeowner's allowances and medical aid

Table 3.1.1 Personnel expenditure by programme for the period 1 April 2015 and 31 March 2016

Programme Total Personnel Training Professional Personnel Average personnel

Expenditure Expenditure Expenditure and Special Expenditure cost per employee

(R'OOO) (R'OOO) (R'OOO) Services as a percent (R'OOO)

Expenditure of total

(R'OOO) expenditure

Administration 489,961 305,987 0 0 38.9 136

Transport Operations 758,483 42,068 0 0 5.3 19

Transport Regulations 492,081 438,588 0 0 55.8 196

TOTAL 1727907 786,643 0 0 - 351


Province of Limpopo

Table 3.1.2 Personnel costs by salary band for the period 1 April 2015 and 31 March 2016

Salary band Personnel percent of total No. of Average personnel

Expenditure (R'OOO) personnel cost employees cost per employee

(R'OOO)

Lower skilled (Levels 1-2) 1,121 0.1 5 224,200

Skilled (level 3-5) 52,609 6.5 286 183,948

Highly skilled production (levels 6-8) 553,749 68.6 1670 330,088

Highly skilled supervision (levels 9-12) 144,206 17.9 239 603,372

Senior and Top management (levels 13-

16) 33,247 4.1 33 1,007,485

Contract (Levels 1-2)

839 0.1 9 93,222


0 0 0 0


0 0 0 0


0 0 0 0


1,064 0.1 1 1,064000

Periodical Remuneration

0 0 0 0

Abnormal Appointment

0 0 0 0

Total

786,835 97.6 2243

Table 3. 1.3 Salaries. Overtime. Home Owners Allowance and Medical Aid by programme for

the period 1 April 2015 and 31 March 2016

Programme Salaries Overtime Home Owners Medical Aid

Allowance

Amount Salaries Amount Overtime Amount HOA as a Amount Medical aid as

(R'OOO as a (R'OOO) as a (R'OOO) percent of (R'OOO) a percent of

percent of percent of personnel personnel

personnel personnel costs costs

costs costs

Administration 211, 248 42,7 8,123 1.0 13,081 1.7 14,710 1.9

Transport Operations 27,338 5.5 3,770 0.5 1,545 0.1 1,592 0.2

Transport Regulations 256,561 51.8 72,928 9.3 16,055 2.0 26,107 3.3

TOTAL 495,147 62.9 84,751 10.8 30,681 3.8 42,409 5.4

Critical occupation Number of posts on

approved

establishment

Administrative related, Permanent 706

Artisan project and related superintendents, Permanent 49

Auxiliarv and related workers, Permanent 2

Bus and heavy vehicle drivers, Permanent 4

Cleaners in offices workshops hospitals etc., Permanent 146

Client inform clerks(switch b receipt inform clerks), Permanent 5

Communication and information related, Permanent 10

Finance and economics related, Permanent 211

Financial and related professionals, Permanent 11

Financial clerks and credit controllers, Permanent 67

Human resources & organisational development & relate prof, Permanent 14

Human resources clerks, Permanent 25

Human resources related, Permanent 10

Information technology related, Permanent 12

Leqal related, Permanent 5

Library mail and related clerks, Permanent 4

Lii:iht vehicle drivers, Permanent 5

Logistical suooort personnel, Permanent 4

Messengers porters and deliverers, Permanent 19

Motor vehicle drivers, Permanent 3

Other administrat & related clerks and ori:ianisers, Permanent 94

Regulatory inspectors, Permanent 1009

Risk management and security services, Permanent 14

Secretaries & other keyboard operating clerks, Permanent 48

Senior manai:iers, Permanent 36

Trade labourers, Permanent 26

Trade related, Permanent 17

TOTAL 2556


Province of Limpopo

Number of Vacancy Number of employees

posts filled Rate additional to the

establishment

556 21 0

44 10.2 0

2 0 0

4 0 0

134 8.2 0

5 0 0

7 30 0

108 48.8 0

11 0 0

50 25.4 0

14 0 0

25 0 0

10 0 0

7 41.7 0

2 40 0

4 0 0

3 40 0

3 25 0

17 10.5 0

3 0 0

94 0 0

917 9.1 0

8 42.9 0

30 37.5 0

33 8 0

19 26.9 0

17 0 0

2234 12.6 0


Province of Limpopo

Table 3. 1.4 Salaries. Overtime. Home Owners Allowance and Medical Aid by salary band for

the period 1 April 2015 and 31 March 2016

Salary Bands Salaries Overtime Home Owners Medical Aid

Allowance

Amount Salaries Amount Overtime Amount HOA as a Amount Medical aid as

(R'OOO as a (R'OOO) as a (R'OOO) percent of (R'OOO) a percent of

percent of percent of personnel personnel

personnel personnel costs costs

costs costs

Skilled 668 59.6 12 1.1 79 7 134 1.2

(level 1-2)

Skilled 35,460 67 767 1.4 3,901 7.4 3,433 6.5

(level 3-5)

Highly skilled production 338,966 60.8 77,548 13.9 20,702 3.7 25,116 4.5

(levels 6-8)

Highly skilled supervision 102,976 66.5 6,374 4.1 3,417 2.2 3,771 2.4

(levels 9-12

Senior management (level 25,083 70.9 0 0 2,581 7.3 64 1.8

13-16)

Contract ( 1-2) 794 93.6 44 5.2 0 0 0 0

Contract (13-16) 1,043 98 0 0 0 0 0 0

TOTAL 504,990 62.8 84,745 10.5 30,680 3.8 33,094 4.1

3.2. Employment and Vacancies

Table 3.2.1 Employment and vacancies by programme as on 31 March 2016

Programme Number of posts on Number of Vacancy Rate Number of employees

approved posts filled additional to the

establishment establishment

Administration 1063 862 18.9 0

Transport Regulation (Traffic) 1394 1313 5.8percent 0

Transport Operations 99 52 47percent 0

Total 2556 2234 12.6percent 0

Table 3.2.2 Employment and vacancies by salary band as on 31 March 2016

Salary band Number of posts on Number of posts Vacancy Rate Number of employees

approved filled additional to the

establishment establishment

Lower skilled ( 1-2) 10 6 40percent 0

Skilled(3-5) 322 281 12.7percent 0

Highly skilled production (6-8) 1873 1675 10.5percent 0

Highly skilled supervision (9-12) 315 239 24.1 percent 0

Senior management (13-16) 36 33 8.3percent 0

Total 2556 2234 12.6percent 0

Table 3.2.3 Employment and vacancies by critical occupations as on 31 March 2016

3.3. Filling of SMS Posts


Province of Limpopo

Table 3.3.1 SMS post information as on 31 March 2015

SMS Level Total number of Total number percent of Total percent of

funded SMS ofSMS posts SMS posts number of SMS posts

posts filled filled SMS posts vacant

vacant

Head of Department 1 1 100 0 0

Salary Level 16 0 0 0 0 0



Salary Level 13 29 27 93.1 2 6.9

Total 36 34 94.4 2 5.6

Table 3.3.2 SMS post information as on 31 September 2015

SMS Level Total number of Total number percent of Total percent of

funded SMS ofSMS SMS posts number of SMS posts

posts members filled SMS posts vacant

vacant

Head of Department 1 1 100 0 0



Salary Level 14 6 5 83.3 1 16.7

Salary Level 13 29 26 89.6 3 10.4

Total 36 33 88.8 4 11.2

Table 3.3.3 Advertising and filling of SMS posts for the period 1 April 2015 and 31 March 2016

SMS Level Number of Number of vacancies

Number of vacancies per vacancies per level per level not filled in 6

level advertised in 6 filled in 6 months of months of but filled in

months of becoming becoming vacant 12 months

vacant

Head of Department 0 0 0

Salary Level 16 0 0 0




Total 1 1 0


Province of Limpopo

Table 3.3.4 Reasons for not having complied with the filling of funded vacant SMS -

Advertised within 6 months and filled within 12 months after becoming vacant for the period 1

April 2015 and 31 March 2016

Reasons for vacancies not filled within six months

There was restructuring in the Department and the proposed organisational structure had not yet been finalised as

consultations were busy taking place with employees and organised labour. In view hereof, it would not have made

sense to advertise posts in the current organisational structure which were not necessarily guaranteed in the

proposed organisational structure. However, some of the SMS posts could not be filled due to financial constraints.

Reasons for vacancies not filled within twelve months

The delays in the finalisation of the restructuring process made it very difficult to fill certain SMS posts as this might

have resulted in redundant personnel once the new organisational structure is finalised and implemented.

Table 3.3.5 Disciplinary steps taken for not complying with the prescribed timeframes for filling

SMS posts within 12 months for the period 1 April 2015 and 31 March 2016

Reasons for vacancies not filled within six months

Not applicable in the light of the reasons given above

Reasons for vacancies not filled within twelve months

Not applicable in the light of the reasons given above

3.4. Job Evaluation

Table 3.4. 1 Job Evaluation by Salary band for the period 1 April 2015 and 31 March 2016

Salary band Number of Number of percent of Posts Upgraded Posts downgraded

posts on Jobs posts Number percent Number percent of posts

approved Evaluated evaluated of posts evaluated

establishment by salary evaluated

bands

Lower Skilled 10 0 0 0 0 0 0

(Levels 1-2)

Skilled 322 0 0 0 0 0 0

(Levels 3-5)


Province of Limpopo

Table 3.4.3 Employees with salary levels higher than those determined by job evaluation by

occupation for the period 1 April 2015 and 31 March 2016

Occupation Number of Job evaluation level Remuneration Reason for deviation

employees level

Legal related, Permanent 0 0 0 -

Percentage of total 0 0 0 -

employed

Total Number of Employees whose remuneration exceeded the grade determined by job 0 evaluation in 2015/16

Percentage of total employed 0

Table 3.4.4 Profile of employees who have salary levels higher than those determined by job

evaluation for the period 1 April 2015 and 31 March 2016

Beneficiary African Asian Coloured White Total

Female 0 0 0 0 0

Male 0 0 0 0 0

Total 0 0 0 0 0

Employees with a disability 0 0 0 0 0

3.5. Employment Changes

This section provides information on changes in employment over the financial year.

Turnover rates provide an indication of trends in the employment profile of the department.

The following tables provide a summary of turnover rates by salary band and critical

occupations.

Table 3.5.1 Annual turnover rates by salary band for the period 1 April 2015 and 31 March 2016

Salary Band Number of employees at Appointments Terminations and Turnover

beginning of period and transfers into transfers out of rate

April 2014 the department the Department

Lower skilled ( Levels 1-2) 10 0 0 0

Skilled (Levels3-5) 303 04 23 7.5percent

Highly skilled production (Levels 6-8) 1481 15 88 5.9percent

Highly skilled supervision (Levels 9-12) 226 6 15 6.6percent

Salary band Number of Number of

posts on Jobs

approved Evaluated

establishment

Highly skilled production 1873 0

(Levels 6-8)

Highly skilled 315 0

supervision

(Levels 9-12)

Senior Management 29 0

Service Band A


Service Band B


Service Band C


Service Band D

Contract 6 0

(Levels 1-2)

Contract 0 0

(Levels 3-5)

Contract 0 0

(Levels 6-8)

Contract 0 0

(Levels 9-12)

Contract (Band A) 0 0

Contract (Band B) 1 0

Contract (Band C) 0 0

Contract (Band D) 0

Total 2556 0

percent of

posts

evaluated

by salary

bands

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0


Province of Limpopo

Posts Upgraded Posts downgraded

Number percent Number percent of posts

of posts evaluated

evaluated

0 0 0 0

0 0 0 0

0 0 0 0

0 0 0 0

0 0 0 0

0 0 0 0

0 0 0 0

0 0 0 0

0 0 0 0

0 0 0 0

0 0 0 0

0 0 0 0

0 0 0 0

0 0 0 0

0 0 0 0

Table 3.4.2 Profile of employees whose positions were upgraded due to their posts being

upgraded for the period 1 April 2015 and 31 March 2016

Beneficiary African Asian Coloured White Total

Female 141 0 0 5 146

Male 200 0 0 3 203

Total 349 0 0 0 349

Employees with a disability 1 0 0 0 1

Salary Band Number of employees at

beginning of period

April 2014

Senior Management Service Bands A 26

Senior Management Service Bands B 5

Senior Management Service Bands C 1

Senior Management Service Bands D 1

Contracts 17

Total 2070


Province of Limpopo

Appointments Terminations and Turnover

and transfers into transfers out of rate

the department the Department

02 02 15.3

0 0 0

0 00 0

0 00 0

6 12 70percent

33 140 6.7percent

Table 3.5.2 Annual turnover rates by critical occupation for the period 1 April 2015 and 31 March 2016

Critical Occupation Number of Appointments Terminations Turnover rate

employees at and transfers and transfers

beginning of period into the out of the

April 2014 department Department

Administrative related, Permanent (L6-8) 466 19 48 10.3

Architects town and traffic planners, Permanent 1 0 0 0 Artisan project and related superintendents, Permanent 44 0 15 56.8

Auxiliary and related workers, Permanent 15 0 0 0

Building and other property caretakers, Permanent 1 0 0 0

Bus and heavy vehicle drivers, Permanent 3 0 0 0 Cashiers tellers and related clerks, Permanent 1 0 0 0

Civil engineering technicians, Permanent 0 0 0 0 Cleaners in offices workshops hospitals etc., Permanent (L3-5) 127 0 13 25.1

Client inform clerks(switch b receipt inform clerks), Permanent 5 0 0 0

Financial and related professionals, Permanent (L9-12) 11 6 6 36.3 Financial clerks and credit controllers, Permanent 52 1 9 19.2

Human resources & organizational development & relate prof, Permanent (L9-12) 13 0 9 46percent

0 1 6.6

Human resources related, Permanent 30

0 0 0

Information technoloov related, Permanent 1

0 0 0

Leoal related, Permanent 2

0 0 0

Library mail and related clerks, Permanent 4

Critical Occupation Number of

employees at

beginning of period

April 2014

Liaht vehicle drivers, Permanent 6

Material-recording and transport clerks, Permanent 20

Mechanical engineering technicians, Permanent 1

Messengers porters and deliverers, Permanent 16

Printing and related machine operators, Permanent 1 Rei:iulatorv inspectors, Permanent 914 Road superintendents, Permanent 30 Road workers, Permanent (11-2) 34 Secretaries & other keyboard operating clerks, Permanent 52 Senior manai:iers, Permanent (L 13-16) 221 Total 2070


Province of Limpopo

Appointments Terminations Turnover rate

and transfers and transfers

into the out of the

department Department

0 0 0

0 0 0

0 0 0

4 0 0

0 0 0

262 32 3.6 1 0 0 2 2 5.8

0 5 30.5 0 0 0

345 140 6.7

The table below identifies the major reasons why staff left the department.

Table 3.5.3 Reasons why staff left the Department for the period 1 April 2015 and 31 March 2016

Termination Type Number percent of Total Resignations

Death 13 9

Resignation 30 21

Expiry of contract 12 9

Dismissal - operational changes 0 0

Dismissal - misconduct 3 2

Dismissal - inefficiency 0 0

Discharged due to ill-health 1 1

Retirement 18 13

Transfer to other Public Service Departments 63 45

Other 0 0

Total 140 100


Province of Limpopo

Table 3.5.4 Promotions by critical occupation for the period 1 April 2015 and 31 March 2016

Occupation Employees Promotions Salary level Progressions Notch

Employees 1 April 2015 to another promotions to another progression

1 April 2015 Salary Level as a notch within as a percent

percent of a salary level of

employees employees

by by

occupation occupation

Administrative related, Permanent 466 12 2.6 395 53.2

Architects town and traffic planners, Permanent 1 0 0 0 100 Artisan project and related superintendents, Permanent (Tradesman Aid) 15 0 0 163 91.6

Auxiliary and related workers, Permanent 44 0 0 10 76.9

Building and other property caretakers, Permanent 1 0 0 2 28.6

Bus and heavy vehicle drivers, Permanent 3 0 0 98 93.3 Cashiers tellers and related clerks, Permanent 1 0 0 1 100

Civil enaineerina technicians, Permanent 1 0 0 1 100 Cleaners in offices workshops hospitals etc., Permanent 127 1 0.8 166 84.7

Client inform clerks(switch b receipt inform clerks), Permanent 5 0 0 4 80 Financial and related professionals, Permanent 11 1 9 9 90 Financial clerks and credit controllers, Permanent 52 0 0 44 75.9

Human resources & organizational development & relate prof, Permanent 13 0 0 11 78.6 Human resources related, Permanent 30 0 0 8 66.7

Information technology related, Permanent 1 0 0 0 100 LeQal related, Permanent 2 0 0 1 50

Librarv mail and related clerks, Permanent 4 0 0 16 100 Liaht vehicle drivers, Permanent 6 0 0 29 100 Material-recording and transport clerks, Permanent 20 0 0 39 95.1 Mechanical engineering technicians, Permanent 1 0 0 1 100

Messengers porters and deliverers, Permanent 16 0 0 23 100

Printing and related machine operators, Permanent 1 0 0 1 100 Reaulatorv inspectors, Permanent 914 67 7.3 913 97.1 Road superintendents, Permanent 30 0 0 31 81.6

Road workers, Permanent 34 0 0 5.8 Secretaries & other keyboard operating clerks, Permanent 52 0 5 30.5

Other occupations ,permanent 221 9 4 0 Total 2070 92 4.4 2675 2199.9


Province of Limpopo

Table 3.5.5 Promotions by salary band for the period 1 April 2015 and 31 March 2016

Salary Band Employee Promotions Salary bands Progressions to Notch

1 April to another promotions as another notch progression as a

2015 salary level a percent of within a salary percent of

employees by level employees by

salary level salary bands

Lower skilled (Levels 1-2)

Lower skilled (Levels 1-2) 10 0 0 6 9.7

Skilled (Levels 3-5) 303 20 1.3 1488 94.4

Highly skilled production (Levels 6-8) 1481 4 0.2 1603 90.9

Highly skilled supervision 226 14 4.4 250 78.4

(Levels 9-12)

Senior Management (Level 13-16) 33 2 4.9 29 70.7

Contract (levels 1-2) permanent 16 0 0 0

Contract (levels 13-16) permanent 1 0 0

Total 2070 92 4.4 3376 538.8

3.6. Employment Equity

Table 3. 6. 1 Total number of employees {including employees with disabilities) in each of the

following occupational categories as on 31 March 2016

Occupational category Male Female Total

African Coloured Indian White African Coloured Indian White

Legislators, senior officials 26 0 0 0 05 0 0 02 33

and managers

Professionals 52 0 0 01 26 0 02 02 83

Technicians and associate 293 0 0 0 245 0 0 05 548

professionals

Clerks 86 0 0 0 138 0 0 07 232

Service and sales workers 617 01 0 11 426 0 0 0 867

Skilled agriculture and 0 0 0 0 0 0 0 0 0

fishery workers

Craft and related trades 75 0 0 01 03 0 0 0 79

workers

Plant and machine 10 0 0 0 0 0 0 0 10

operators and assemblers

Elementary occupations 87 0 0 0 113 0 0 0 193

Total 1240 01 0 13 956 0 02 16 2234

Employees with 20 0 0 01 04 0 0 0 25

disabilities


Province of Limpopo

Table 3.6.2 Total number of employees (including employees with disabilities) in each of the

following occupational bands as on 31 March 2016

Occupational Band Male Female

African Coloured Indian White African Coloured Indian White Total

Top Management (L 15-L 16) 2 0 0 0 2 0 0 2 6

Senior Management (L 13-L 14) 24 0 0 0 3 0 0 0 27

Professionally qualified and 52 0 0 1 26 0 02 02 83

experienced specialists and

mid-management

Skilled technical and 1069 01 0 11 869 0 0 12 1962

academically qualified workers,

junior management,

supervisors, foreman and

superintendents

Semi-skilled and discretionary 70 0 0 01 37 0 0 0 108

decision making

Unskilled and defined decision 29 0 0 0 19 0 0 0 48

making

Total 1246 01 0 13 956 0 02 16 2234

Table 3.6.3 Recruitment for the period 1 April 2015 and 31 March 2016



Top Management 0 0 0 0 0 0 0 0 0

Senior Management 2 0 0 0 0 0 0 0 2


experienced specialists and mid-management


academically qualified workers, junior management, supervisors, foreman and superintendents


decision making


makinQ 183 0 0 0 156 0 0 0 339

Total

0 0 0 0 0 0 0 0 0

Employees with disabilities


Province of Limpopo

Table 3.6.4 Promotions for the period 1 April 2015 and 31 March 2016



Top Management 0 0 0 0 0 0 0 0 0

Senior Management 0 0 0 0 0 0 0 0 0



mid-management


academically qualified

workers, junior management,


superintendents


decision making


making

262 0 01 04 157 02 0 0 421

Total

0

Employees with disabilities

Table 3.6.5 Terminations for the period 1 April 2015 and 31 March 2016



Top Management - - 1 - - - - - 1

Senior Management 1 -

-

- - - - - 1

Professionally qualified and 4 -

- - 1 1 - - 5


mid-management

Skilled technical and 41 -

- - 23 - - - 56

academically qualified

workers, junior management,


superintendents

Semi-skilled and discretionary 5 - -

- -

- - - 2

decision making

Unskilled and defined decision 22 - -

- 11 - - -

-

making

Total 73 - 1 - 15 - - - 140

Employees with Disabilities - - -

- - - - - 0


Province of Limpopo

Table 3.6.6 Disciplinary action for the period 1 April 2015 and 31 March 2016

Disciplinary action Male Female


28 0 0 1 07 0 0 0 36

Table 3.6.7 Skills development for the period 1 April 2015 and 31 March 2016

Occupational category Male Female

African Coloured Indian White Coloured Indian White Total

Legislators, senior officials and 25 0 0 0 07 0 0 0 32

manaoers

Professionals 22 0 0 0 21 0 0 0 43

Technicians and associate 0 0 0 0 0 0 0 0

professionals

Clerks 76 0 0 0 98 0 0 0 174

Service and sales workers 72 0 0 0 102 0 0 0 174

Skilled agriculture and fishery 0 0 0 0 0 0 0 0 0

workers

Craft and related trades 0 0 0 0 0 0 0 0 0

workers

Plant and machine operators 17 0 0 0 11 0 0 0 28

and assemblers

Elementary occupations 0 0 0 0 0 0 0 0

Total 0 0 0 0 0 0 0

Employees with disabilities 212 239 451

3. 7. Signing of Performance Agreements by SMS Members

Table 3. 7.1 Signing of Performance Agreements by SMS members as on 31 March 2014

SMS Level Total number of Total number of Total number of Signed

funded SMS SMS members signed performance performance

posts agreements members agreements as

percent of total

number of SMS

members

Head of Department

Salary Level 16

Salary Level 15 1

Salary Level 14 7

Salary Level 13 35

Total 43 43 43 100


Province of Limpopo

Table 3. 7.2 Reasons for not concluded Performance Agreements for all SMS members as on

31 March 2016

I

Reasons

None

Table 3. 7.3 Disciplinary steps taken against SMS members for not having concluded

Performance Agreements as on 31 March 2016

I

Reasons

None

3.8. Performance rewards

Table 3.8.1 Performance Rewards by race. gender and disability for the period 1 April 2015 to 31

March 2016

Race and Gender Beneficiary Profile Cost

Number of Number of percent of total Cost (R'OOO) Average cost per

beneficiaries employees within group employee

African, Male 423 1232 34.3 4,519 10,683

Asian, Male - - - - -

Coloured Male 01 01 100 8 7,769

White Male 04 13 30.7 53 13,257

African Female 367 955 38.4 3.853 10.498

Asian Female 01 2 50 23 22,937

Coloured Female - - - - -

White Female 08 08 100 87 10,932

Disability 10 24 41.6 98 9,790

TOTAL 815 2234 36.4 8,641 10,616


Province of Limpopo

Table 3.8.2 Performance Rewards by salary band for personnel below Senior Management Service

for the period 1 April 2015 to 31 March 2016

Salary Band Beneficiary Profile Cost

Number of Number of percent of Total Cost Average Total cost as a

beneficiaries employees total within (R'OOO) cost per percent of the total

salary employee personnel

bands expenditure

Lower Skilled (Levels 1- 5 5 100 21 4,200 24.3 2)

Skilled (level 3-5) 104 286 36.4 578 5,558 6.6

Highly skilled production 592 1670 35.4 5,911 9,985 68.4 (level 6-8)

Highly skilled 113 239 47.3 2,131 18,858 24.6 supervision (level 9-12)

Contract (Levels 1-5) 0 9 0 0 0 0

814 2209 36.8 8,641 10615 123.9 Total

Table 3.8.3 Performance Rewards by critical occupation for the period 1 April 2015 to 31

March 2016

Critical Occupation Beneficiary Profile Cost

Number of Number of percent of Total Cost Average cost per

beneficiaries employees total within (R'OOO) employee

occupation

Administrative related 207 467 44.3 2,889 13,957

Artisan in the building 1 1 100 13 13,000

Artisan project and related 13 38 34.2 145 11,154

Auxiliary and related work 0 1 0 0 0

Bus and heavy vehicle 0 3 0 0 0

Cleaners in offices workshop 43 113 38.1 207 4,814

Client information clerk 2 7 28.6 13 6,500

Communication and information 0 1 0 0 0

Finance and economic related 29 115 25.2 391 13,483

Finance and related professional 2 11 18.2 45 22,500

Critical Occupation Beneficiary Profile

Number of Number of

beneficiaries employees

Human Resource &

Organisational Development 9 13

Human Resource Clerks 18 19

Human Resource related 4 8

Information Technology - -

Legal Related 1 1

Library mail and related 2 4

Light vehicle drivers 2 3

Logistics support personnel 4 4

Other administrative related & org 51 83

Regulatory inspectors/traffic 311 1115

IT - -

RWA 2 5

Secretaries & other 17 32

Senior Managers 3 17

Total 722 2061


Province of Limpopo

Cost

percent of Total Cost Average cost per

total within {R'OOO) employee

occupation

69.2 124 13,778

94.7 203 11,278

50 41 10,250

- - -

100 25 25,000

50 14 7,000

66.7 11 5,500

100 48 12,000

61.4 521 10,216

27.9 2,892 9,299

- - -

40 12 6,000

53.1 177 10,412

17.6 44 14,667

35.03 7815 10824

Table 3.8.4 Performance related rewards (cash bonus). by salary band for Senior Management

Service for the period 1 April 2015 to 31 March 2016

Salary Band Beneficiary Profile Cost

Number of Number of percent of total Total Cost Average Total cost as a percent of the

beneficiaries employees within salary (R'OOO) cost per total personnel expenditure

bands employee

Band A 0 27 0 0 0 0

Band B 0 5 0 0 0 0

Band C 0 1 0 0 0 0

Band D 0 1 0 0 0 0

Total 0 34 0 0 0 0

3.9. Foreign Workers


Province of Limpopo

Table 3. 9. 1 Foreign workers by salary band for the period 1 April 2015 to 31 March 2016

Salary Band 01 April 2015 31 March 2016 Change

Number percent of Number percent of Number percent

total total Change

Lower skilled 0 0 0 0 0 0

Highly skilled production (Lev. 6-8) 0 0 0 0 0 0

Highly skilled supervision (Lev. 9-12) 0 0 0 0 0 0

Contract (level 9-12) 0 0 0 0 0 0

Contract (level 13-16) 0 0 0 0 0 0

Total 0 0 0 0 0 0

Table 3.9.2 Foreign workers bymaior occupation for the period 1 April 2015 to 31 March 2016

Major Occupation 01 April 2015 31 March 2016 Change

Number percent of Number percent of Number percent Change

total total . 0 0 0 0 0 0

. 0 0 0 0 0 0

3.10. Leave utilisation

Table 3.10.1 Sick leave for the period 1 January 2015 to 31 December 2015

Salary Band Total percent Number of percent of Average Estimated

days Days with Employees total days per Cost (R'OOO)

Medical using sick employees employee

certification leave using sick

leave

Lower Skills (Level 1-2) 65 87.7 8 12 8 74

Skilled (levels 3-5) 1309 92.2 199 15 7 3689

Highly skilled production (levels 6-8) 8349 85.4 1212 14.5 7 9577

Highly skilled supervision (levels 9 -12) 1073 87.1 162 15 7 2741

Top and Senior management 155 95.5 21 13.5 7 508

(levels 13-16)

Total 10958,5 70 36 16589


Province of Limpopo

Table 3.10.2 Disability leave {temporary and permanent) 1 January 2015 to 31 December 2015

Salary Band Total percent Number of percent of Average Estimated

days Days with Employees total days per Cost (R'OOO)

Medical using sick employees employee

certification leave using sick

leave

Lower Skills (Level 1-2) 370 95.4 19 0.7 10 74

Skilled (levels 3-5) 2418 98.8 95 37.6 7 3689

Highly skilled production (levels 6-8) 227 98.2 13 51.3 8 9577

Highly skilled supervision (levels 9 -12) 36 91.7 3 8.7 7 2741

Top and Senior management 100 26 1 6 508

(levels 13-16)

Total 99.3 38 16589

Table 3.10.3 Annual Leave 1 January 2015 to 31 December 2015

Salary Band Total days taken Number of Employees Average per employee

using annual leave

Lower skilled (Levels 1-2) 133 9 15

Skilled Levels 3-5) 7609 311 24

Highly skilled production (Levels 6-8) 37920 1673 23

Highly skilled supervision(Levels 9-12) 6540 271 26

Senior management (Levels 13-16) 811 35 23

Contracts (Levels 13-16) 277 24 12

Contracts (Level 1-2) 6 1 6

Total

Table 3.10.4 Capped leave 1 January2015 to 31 December 2015

Salary Band Total days of Number of Average number Average capped leave

capped leave Employees using of days taken per per employee as at

taken capped leave employee 31 March

Lower skilled (Levels 1-2) 0 0 0 0

Skilled Levels 3-5) 28 8 4 126

HiQhly skilled production (Levels 6-8) 96 11 7 121

HiQhlv skilled suoervision(Levels 9-12) 0 0 0 0

Senior manaQement (Levels 13-16) 0 0 0 0

Total 145 20 45 390


Province of Limpopo

Table 3.10.5 Leave payouts 1 April 2015 to 31 March 2016

Reason Total Amount Number of Average per employee

(R'OOO) Employees (R'OOO)

Leave pay-out for 2012/13 due to non-utilisation of 0 0 0

leave for the previous cycle

Capped leave pay-outs on termination of service for 4860 69 70435

2012/13

Current leave pay-out on termination of service for 2013/14 489 26 18808

Total 5349 95 56305

3.11. HIV/AIDS & Health Promotion Programmes

Table 3. 11. 1 Steps taken to reduce the risk of occupational exposure

Units/categories of employees identified to be at high risk of Key steps taken to reduce the risk

contracting HIV & related diseases (if any)

First aiders in the Department Wellness day are held regularly to raise HIV/AIDS

awareness.

An approved universal precautions guideline on HIV and

Aids is available in the Department and has been

popularized.

Table 3.11.2 Details of Health Promotion and HIV/AIDS Programmes {tick the applicable boxes

and provide the required information)

Question Yes No Details, if yes

1. Has the Department designated a member of the SMS X Mr MM Malatji

to implement the provisions contai ned in Part VI E of Director: Employee Wellness Programme

Chapter 1 of the Public Service Regulations, 2001? If so,

provide her/his name and position

2. Does the Department have a dedicated unit or has it X Head Office

designated specific staff members to promote the health 1 X Deputy Director: EAP

and well -being of your employees? If so, indicate the 1 X Deputy Director: OHS

number of employees who are involved in this task and 1 X Assistant Director: EAP

the annual budget that is available for this purpose 1 X COID Practitione

Question Yes

3. Has the Department introduced an Employee

Assistance or Health Promotion Programme for your

employees? If so, indicate the key elements/services of

this Programme

4. Has the Department established (a) committee(s) a s X

contemplated in Part VI E.5 (e) of Chapter 1 of thePublic Service Regulations, 2001? If so, please providethe names of the members of the committee and thestakeholder(s) that they represent

X


Province of Limpopo

No Details, if yes

The allocated annual budget ( Head Office)

Compensation of Employees-3, 516, 000.00

Goods and Services- 2,161,000.00

DISTRICTS

Vhembe

1 x Deputy Manager : Special Programme

2 x Wellness Co-ordinators

CAPRICORN


2 x Wellness Co-ordinator

Mopani


1 X EAP Specialist


WATERBERG



SEKHUKHUNE DISTRICT


2 x Wellness Co-ordinators

Counselling, proactive advisory sessions on finance,

stress, trauma, substance management, retirement

sessions and workplace violence, bullying and sexual

harassment. The Department also has a sports

programme whereby employees are engaging in soccer,

netball, choir, aerobics etc. on Wednesdays. Regular

health and wellness in particular to HIV and other chronic

diseases through medical screenings are provided. Health

and safety advisory sessions are also implemented

The Department does have OHS and a Sports and Recreational Committees at Head Office, Districts and Institutions.

Question Yes

5. Has the Department reviewed its employment policies X

and practices to ensure that these do not unfairly

discriminate against employees on the basis of their HIV

status? If so, list the employment p olicies/practices so

reviewed

6. Has the Department introduced measures to protect X

HIV-positive employees o r those perceived to be HIV -

positive from discrimination? If so, list the key elements

of these measures.

7. Does the Department encourage its employees to X

undergo Voluntary Counselling and Testing? If so, list the

results that you have achieved.

8. Has the Department developed measures/indicators to

monitor & evaluate the impact of its health promotion

programme? If so, list these measures/indicators.

3.12. Labour Relations

No

X


Province of Limpopo

Details, if yes

The following policies are in place and review annually:

•HIV & AIDS

•Occupational Health and Safety

• Wellness Management

• Health and Productivity

Policy is in place and it promotes rights of people living

positively with HIV and AIDS. It further promotes non -

discrimination and stigmatisation of infected employees.

HCT Internally

•443 employees were tested as follows:

•Males- 130

•Females -135

•Unknown -178

HCT External

•101 employees were tested as follows:

•Males- 40

•Females - 61The Depart ment does have a reporting tool that was

developed by DPSA. This specific tool was utilised to assist

the Department in Developing the operational plans for

2016-17.

Table 3. 12. 1 Collective agreements for the period 1 April 2015 to 31 March 2016

I Subject Matter None

I Date


Province of Limpopo

Table 3.12.2 Misconduct and disciplinary hearings finalised for the period 1 April 2015 to 31 March 2016

Outcomes of disciplinary hearings Number percent of total

Correctional counsellinq 0 0 percent

Verbal warning 0 0 percent

Written warninq 5 13.9 percent

Final written warning 9 25 percent

Suspended without pay 3 8.3 percent

Fine 0 0 percent

Demotion 0 0 percent

Dismissal 5 13.9 percent

Not guilty 0 0 percent

Case withdrawn 5 13.9 percent

Resigned 5 13.9 percent

Termination by operation of law 1 2.8 percent

Acauitted 3 8.3 percent

Total 36 100 percent

Table 3.12.3 Types of misconduct addressed at disciplinary hearings for the period 1 April 2015 to 31

March 2016

Type of misconduct (based on annexure A) Number percent of total

Under influence of alcohol 2 5.6 percent

Insubordination 0 0 percent

Absenteeism 2 5.6 percent

Dereliction of duties 0 0

Gross Dishonesty 8 22.2 percent

Negligence 2 5.6 percent

Assault 2 5.6 percent

Intimidation 0 0 percent

Unethical conduct 2 5.6 percent

Remunerative work outside Public Service 2 5.6 percent

Loss of state property 1 2.8 percent

Disclosure of information 0 0 percent

overpayment 2 5.6 percent

Unbecoming behaviour 2 5.6 percent

Obtaining/issuing of fraudulent driving licence 2 5.6 percent

Financial irregularity 1 2.8 percent

Misuse/damage of state property 1 2.8 percent

Solicited bribe 1 2.8 percent

Abscondment 0 0 percent

Corruption 5 13.9 percent

Wrongful appointment 1 2.8 percent

Total 36 100 percent


Province of Limpopo

Table 3.12.4 Grievances logged for the period 1 April 2015 to 31 March 2016

Number percent of Total

Number of grievances resolved 35 89.7 percent

Number of grievances not resolved 04 10.3 percent

Total number of grievances lodged 39 100 percent

Table 3.12.5 Disputes logged for the period 1 April 2015 to 31 March 2016

Number percent of Total

Number of disputes upheld 19 95 percent

Number of disputes dismissed 01 5 percent

Total number of disputes lodged 20 100 percent

Table 3.12.6 Strike actions for the period 1 April 2015 to 31 March 2016

Total number of persons working days lost 0,00

Total costs working days lost 0,0

Amount (R'OOO) recovered as a result of no work no pay 0,00

Table 3. 12. 7 Precautionary suspensions for the period 1 April 2015 to 31 March 2016

Number of people suspended 09

Number of people who's suspension exceeded 30 days 09

Average number of days suspended 420

Cost (R'OOO) of suspension R3,305, 743.90

3.13. Skills development


Province of Limpopo

Table 3.13.1 Training needs identified for the period 1 April 2015 to 31 March 2016

Occupational Category Gender Number of Training needs identified at start of the reporting period

employees as Learner-ship Skills Programmes & Other forms Total

at 1 April 2015 other short courses of training

Legislators, senior officials Female 07 - 14 14

and managers Male 26 - 26 26

Professionals Female 30 - 50 50

Male 53 - 89 89

Technicians and associate Female -

professionals Male -

Clerks Female 528 170 170

Male 377 - 515 512

Service and sales workers Female 418 02 02

Male 624 38 38

Skilled agriculture and fishery Female -

workers Male -

Craft and related trades Female 36 -

workers Male 71

Plant and machine operators Female 0 0 0 0

and assemblers Male

Elementarv occuoations Female 53 20 20

Male 24 20 20

Sub Total Female 1072

Male 1165

Total 2234 40 904 944

Table 3.13.2 Training provided for the period for the period 1 April 2015 to 31 March 2016

Occupational Category Gender Number of Training provided within the reporting period

employees as Learner-ship Skills Programmes & Other forms Total

at 1 April 2015 other short courses of training

Legislators, senior officials Female 07 - 07 07

and managers Male 26 - 25 25

Professionals Female 30 - 21 21

Male 53 - 22 22

Technicians and associate Female -

professionals Male -

r.1erks Female 528 - 98 98

Occupational Category Gender Number of

employees as

at 1 April 2015

Male 377

Service and sales workers Female 418

Male 624

Skilled agriculture and fishery Female

workers

Male

Craft and related trades Female 36

workers

Male 71

Plant and machine operators Female

and assemblers Male

Elementary occupations Female 53

Male 24

Non-Employees(18.2 Male

Learners) Female

Sub Total Female 1072

Male 1165

Total 2234

3.14. Injury on duty


Province of Limpopo

Training provided within the reporting period

Leamer-ship Skills Programmes & Other forms Total

other short courses of training - 76 76

102 102

72 72 -

-

-

-

-

-

11 11

17 17

28 423 451

The following tables provide basic information on injury on duty.

Table 3.14.1 lniury on duty for the period 1 April 2015 to 31 March 2016

Nature of injury on duty Number percent of total

Required basic medical attention only None 0

Temporary Total Disablement 31 93.9

Permanent Disablement None 0

Fatal 02 6.0

Total 33


Province of Limpopo

3.15. Utilisation of Consultants

Table 3. 15. 1 Report on consultant appointments using appropriated funds for the period 1 April

2015 to 31 March 2016

Project Title Total Number of Duration in days Contract value in

consultants that Rand

worked on project

Development of Musina Local 13 10 months R1 011 332.00

Municipality integrated transport plan

Development of Greater Tzaneen 13 10 months R1 047 502.27

Municipality integrated transport plan

Baseline Occupational Safety, Health 07 04 months R1 900 000.00

and Environmental Risk Assessment

Table 3.15.2 Analysis of consultant appointments using appropriated funds. in terms of

Historically Disadvantaged Individuals (HDls) for the period 1 April 2015 to 31 March 2016

Project Title Percentage ownership by Percentage management Number of Consultants from HDI

HDI groups by HDI groups groups that work on the project

N/A N/A N/A N/A

Table 3. 15. 3 Report on consultant appointments using Donor funds for the period 1 April 2015

to 31 March 2016

Project Title Total Number of consultants that Duration Donor and Contract value in

worked on project Work days Rand

N/A N/A N/A N/A

Total number of projects Total individual consultants Total duration Total contract value in Rand

Work days

N/A N/A N/A N/A

Table 3. 15.4 Analysis of consultant appointments using Donor funds. in terms of Historically

Disadvantaged Individuals (HDls) for the period 1 April 2015 to 31 March 2016

Project Title Percentage ownership by Percentage management Number of Consultants from HDI

HDI groups by HDI groups groups that work on the project

N/A N/A N/A N/A

3.16. Severance Packages


Province of Limpopo

Table 3. 16. 1 Granting of employee initiated severance packages for the period 1 April 2015 to

31 March 2016

Salary Band Number of Number of Number of Number of packages

application applications applications approved by

received referred to the supported by MPSA department

MPSA

Lower skilled (Levels 1-2) 0 0 0 0

Skilled (Levels 3-5) 0 0 0 0

Highly skilled production (Levels 6-8) 0 0 0 0

Highly skilled supervision 0 0 0 0

(Levels 9-12)

Senior Management (Level 13-16) 0 0 0 0

Total 0 0 0 0


Province of Limpopo

PART E: FINANCIAL INEORMATION


Province of Limpopo

Report of the auditor-general to the Limpopo provincial legislature on

vote no 8: Department of Transport

Report on the financial statements

Introduction

1. I have audited the financial statements of the Department of Transport set out on

pages 119 to 191, which comprise the appropriation statement, the statement of

financial position as at 31 March 2016, the statement of financial performance,

statement of changes in net assets, and cash flow statement and the statement of

comparison of budget information with actual information for the year then ended,

as well as the notes, comprising a summary of significant accounting policies and

other explanatory information.

Accounting officer's responsibility for the financial statements

2. The accounting officer is responsible for the preparation and fair presentation of

these financial statements in accordance with the Modified Cash Standard

prescribed by the National Treasury and the requirements of the Public Finance

Management Act of South Africa, 1999 (Act No. 1 of 1999) (PFMA) and the Division

of Revenue Act of South Africa, 2015 (Act No. 1 of 2015) (DoRA), and for such

internal control as the accounting officer determines is necessary to enable the

preparation of financial statements that are free from material misstatement,

whether due to fraud or error.

Auditor-general's responsibility

3. My responsibility is to express an opinion on these financial statements based on my

audit. I conducted my audit in accordance with International Standards on Auditing.

Those standards require that I comply with ethical requirements, and plan and

perform the audit to obtain reasonable assurance about whether the financial

statements are free from material misstatement.


Province of Limpopo

4. An audit involves performing procedures to obtain audit evidence about the amounts

and disclosures in the financial statements. The procedures selected depend on the

auditor's judgement, including the assessment of the risks of material misstatement

of the financial statements, whether due to fraud or error. In making those risk

assessments, the auditor considers internal control relevant to the entity's

preparation and fair presentation of the financial statements in order to design audit

procedures that are appropriate in the circumstances, but not for the purpose of

expressing an opinion on the effectiveness of the entity's internal control. An audit

also includes evaluating the appropriateness of accounting policies used and the

reasonableness of accounting estimates made by management, as well as

evaluating the overall presentation of the financial statements.

5. I believe that the audit evidence I have obtained is sufficient and appropriate to

provide a basis for my audit opinion.

Opinion

6. In my opinion, the financial statements present fairly, in all material respects, the

financial position of the Department of Transport as at 31 March 2016 and its

financial performance and cash flows for the year then ended, in accordance with

the Modified Cash Standard and the requirements of the PFMA and DoRA.

Emphasis of matters

7. I draw attention to the matters below. My opinion is not modified in respect of these

matters.

Significant uncertainties


Province of Limpopo

8. With reference to note 16 to the financial statements, the department is the

defendant in various legal claims involving individuals and companies.

The department is opposing the claims amounting to R 81 324 OOO as it believes it

has reasonable grounds to defend each claim. The ultimate outcome of the matters

cannot presently be determined. As a result, no provision for any liability that may

result has been made in the financial statements.

Restatement of corresponding figures

9. As disclosed in note 21 to the financial statements, the corresponding figures for

31 March 2015 have been restated as a result of an error discovered during 2016 in

the financial statements of the Department of Transport at, and for the year ended,

31 March 2015.

Report on other legal and regulatory requirements

10. In accordance with the Public Audit Act of South Africa, 2004 (Act No. 25 of 2004)

(PM) and the general notice issued in terms thereof, I have a responsibility to

report findings on the reported performance information against predetermined

objectives for selected programmes presented in the annual performance report,

compliance with legislation and internal control. The objective of my tests was to

identify reportable findings as described under each subheading but not to gather

evidence to express assurance on these matters. Accordingly, I do not express an

opinion or conclusion on these matters.

Predetermined objectives

11. I performed procedures to obtain evidence about the usefulness and reliability of

the reported performance information for the following selected programmes

presented in the annual performance report of the department for the year ended

31 March 2016:


Province of Limpopo

• Programme 3: Transport Operations on pages 49 to 53

• Programme 4: Transport Regulation on pages to 54 to 56

12. I evaluated the usefulness of the reported performance information to determine

whether it was presented in accordance with the National Treasury's annual

reporting principles and whether the reported performance was consistent with the

planned programmes. I further performed tests to determine whether indicators and

targets were well defined, verifiable, specific, measurable, time bound and relevant,

as required by the National Treasury's Framework for managing programme

performance information (FMPPI).

13. I assessed the reliability of the reported performance information to determine

whether it was valid, accurate and complete.

14. The material findings in respect of the selected programme are as follows:

Programme 3: Transport Operations

Usefulness of reported performance information

15. Paragraph 5.2.4 of the Treasury Regulation requires the annual performance plan

to form the basis for the annual report, therefore requiring consistency of objectives,

indicators and targets between planning and reporting documents. A total of 22% of

the reported targets were not consistent with those in the approved annual

performance plan. This was due to a lack of proper systems and processes for

performance management.

Reliability of reported performance information

16. I did not identify any material findings on the reliability of the reported performance

information for programme 3: Transport Operations

Programme 4: Transport Regulation


Province of Limpopo

17. I did not identify any material findings on the usefulness and reliability of the

reported performance information for programme 4: Transport Regulation

Additional matters

Achievement of planned targets

18. Refer to the annual performance report on pages 49 to 53; 54 to 56 for information

on the achievement of the planned targets for the year. This information should be

considered in the context of the material findings on the usefulness of the reported

performance information in paragraphs 16 to 17 of this report.

Compliance with legislation

19. I performed procedures to obtain evidence that the entity had complied with

applicable legislation regarding financial matters, financial management and other

related matters. My material findings on compliance with specific matters in key

legislation, as set out in the general notice issued in terms of the PAA, are as

follows:

Annual financial statements, performance and annual reports

20. The financial statements submitted for auditing were not prepared in accordance

with the prescribed financial reporting framework as required by section 40(1 )(a)

and (b) of the PFMA.

Material misstatements of disclosure items identified by the auditors in the

submitted financial statement were subsequently corrected, resulting in the

financial statements receiving an unqualified audit opinion.

21. The 2015-2020 strategic plan did not form the basis for the annual report as

required by Treasury Regulation 5.2.4 and 5.2.1

Internal control


Province of Limpopo

22. I considered internal control relevant to my audit of the financial statements, annual

performance report and compliance with legislation.

The matters reported below is limited to the significant internal control deficiency

that resulted in the findings on non-compliance with legislation included in this

report.

Leadership

23. The accounting officer did not adequately review the financial statements prior to

submission for audit with the result that errors were not identified and corrected.

Financial and performance management

24. The accounting officer did not prepare accurate and complete financial statements

that are supported and evidenced by reliable information.

25. Significant adjustments to the accrued department revenue are is due to the lack of

adequate systems to maintain traffic summonses.

Other reports

26. I draw attention to the following engagement that could potentially impact on the

department's financial, performance and compliance related matters. My opinion is

not modified in respect of this engagement that is in progress.

Investigations

27. An independent consulting firm is currently performing an investigation at the

request of the department, which covers the period 2010-11 to 2015-16.


Province of Limpopo

ANNUAL FINANCIAL STATEMENTS FOR THE YEAR ENDED

31 MARCH 2016

TABLE OF CONTENTS

Appropriation Statement

Notes to the Appropriation Statement

Statement of Financial Performance

Statement of Financial Position

Statement of Changes in Net Assets

Cash Flow Statement

Notes to the Annual Financial Statements (including Accounting policies)

Annexure

Page no.

119

127

129

130

131

132

133

172


Province of Limpopo

The investigation was initiated based on an allegation of the irregularities,

maladministration and alleged corruption and fraud in the arrears of procurement

and awarding of tenders, traffic management systems and contract management,

drivers licence traffic centres, misstatement and falsifying of subsistence and travel

claims. The investigation resulted in the suspension of several officials. The

disciplinary process is still on-going with five cases concluded, one on appeal, one

in process and two hearings not started as yet.

Polokwane

31 July 2016

, .. _

_ , -..- , ...

L � '7» AU DI TOR - GE N E RAL

SOUT H AF RICA

Auditing to build public confidence


Province of Limpopo


VOTES

APPROPRIATION STATEMENT

FOR THE YEAR ENDED 31 MARCH 2016

Appropriation per programme 2015/16

Adjusted Shifting Virement Final Actual Appropriati of Funds Appropriati Expenditur

on on e

Voted funds and Direct charges R'OOO R'OOO R'OOO R'OOO R'OOO

Programme

1. ADMINISTRATION 489,449 (80) (3,310) 486,059 483,643

2. TRANSPORT OPERATIONS 781,423 - (22,940) 758,483 750,333

3. TRANSPORT REGULATIONS 465,831 - 26,250 492,081 491,836

Programme sub total 1,736,703 (80) - 1,736,623 1,725,812

Statutory Appropriation 1,822 80 - 1,902 1,902

Member's remuneration 1,822 80 - 1,902 1,902 - - - - -

TOTAL 1,738,525 80 - 1,738,525 1,727,714

Reconciliation with Statement of Financial Performance

Add:

Departmental receipts -

NRF Receipts -

Aid assistance 6,600

Actual amounts per Statement of Financial Performance (Total Revenue)

1,745,125

Add: Aid assistance 7,217

Prior year unauthorized expenditure approved without funding

-

Actual amounts per Statement of Financial Performance Expenditure 1,734,931

2014/15

Variance Expendit Final Actual ure as % Appropriati Expenditur of final on e

appropri ation

R'OOO % R'OOO R'OOO

2,416 99.5% 588,358 544,295

8,150 98.9% 736,032 731,884

245 100.0% 466,646 426,503

10,811 99.4% 1,791,036 1,702,682

- 100.0% 1,822 1,806

- 100.0% 1,822 1,806 - - - -

10,811 99.4% 1,792,858 1,704,488

-

-

55,830

1,848,688

17,787

-

1,722,275

Current payments

Compensation of employees

Salaries and wages

Social contributions

Goods and services

Administrative fees

Advertising

Minor assets

Audit costs: External

Bursaries: Employees

Catering: Departmental activities

Communication (G&S)

Computer services

Consultants: Business and advisory services

Legal services

Contractors

Agency and support / outsourced services

Entertainment Fleet services (including

government motor transport)

Housing Inventory: Clothing material and accessories Inventory: Farming supplies

Inventory: Fuel, oil and gas

Inventory: Materials and supplies

Inventory: Other supplies

Consumable supplies

Consumable: Stationery, printing and office supplies

Operating leases

Property payments Transport provided: Departmental activity

Travel and subsistence Trainina and develooment


Province of Limpopo


VOTES



Appropriation per economic classification

2015/16 2014/15

Adjusted Shifting Virement Final Actual Final Actual Appropriati of Funds Appropria Expenditure Variance Expendit Appropriati Expenditur

on tion ure as % on e of final

appropri ation

R'OOO R'OOO R'OOO R'OOO R'OOO R'OOO % R'OOO R'OOO

975,163 - - 975,163 985,148 {9,985) 101.0% 1,023,293 960,762

769,342 - - 769,342 786,643 (17,301) 102.3% 721,454 693,743

671,517 - - 671,517 679,558 (8,041) 101.2% 629,383 603,229

97,825 - - 97,825 107,085 (9,260) 109.5% 92,071 90,514

205,821 - - 205,821 198,333 7,488 96.4% 301,839 267,019

215 - - 215 202 13 94.0% 184 110

2,370 - - 2,370 2,234 136 94.3% 6,503 5,336

893 - - 893 629 264 70.4% 2,053 1,213

4,034 - - 4,034 4,033 1 100.0% 5,163 5,104

17 - - 17 17 - 100.0% 48 34

1,884 - (1) 1,883 1,480 403 78.6% 1,651 1,082

10,007 - - 10,007 9,926 81 99.2% 13,046 11,969

10,010 - - 10,010 9,977 33 99.7% 13,691 10,842

3,141 - (862) 2,279 2,277 2 99.9% 2,660 2,585

2,632 - - 2,632 2,609 23 99.1% 3,495 3,428

3,478 - 143 3,621 3,303 318 91.2% 7,515 5,206

3,199 - - 3,199 1,490 1,709 46.6% 11,427 9,385

93 - - 93 93 - 98.9% 67 48

23,782 - - 23,782 23,781 1 100.0% 36,940 36,879

- - - - - - - - -

9,921 - - 9,921 8,881 1,040 89.5% 14,391 12,177 - - - - - - - - -

77 - - 77 65 12 84.4% 85 -

883 - - 883 819 64 92.8% 2,306 1,552

307 - - 307 301 6 98.0% 700 168

2,680 - - 2,680 2,027 653 75.6% 4,359 3,150

8,432 - 1,000 9,432 8,513 919 90.3% 15,802 13,141

30,966 - - 30,966 30,966 - 100.0% 33,253 33,131

42,967 - (500) 42,467 41,939 528 98.8% 80,683 73,569

156 - - 156 135 21 86.5% 621 506 29,310 31,030 30,257 773 97.5% 33,025 27,854 3,460 - - 3,460 3,338 122 96.5% 5,288 4,475


Province of Limpopo


VOTES



Appropriation per economic classification

2015/16 2014/15

Adjusted Shifting Virement Final Actual Expenditur Final Actual Appropriati of Funds Appropria Expenditur Variance e as % of Appropriati Expenditur

on tion e final on e appropriati

on R'OOO R'OOO R'OOO R'OOO R'OOO R'OOO % R'OOO R'OOO

Operating payments 8,403 - (1,500) 6,903 6,601 302 95.6% 4,072 1,877 Venues and facilities 2,307 - - 2,307 2,243 64 97.2% 2,046 1,808 Rental and hiring 197 - - 197 197 - 100.0% 765 390

Transfers and subsidies 721,485 - - 721,485 708,188 13,297 98.2% 707,292 703,291

Provinces and municipalities 1,214 - 200 1,414 1,389 25 98.2% 734 720

Provinces 392 - - 392 389 3 99.2% 734 720 Provincial Revenue Funds - - - - - - - - -

Provincial agencies and funds 392 - - 392 389 3 99.2% 734 720

Municipalities 822 - 200 1,022 1,000 22 97.8% - -

Municipal bank accounts - - - - - - - - -

Municipal agencies and funds 822 - 200 1,022 1,000 22 97.8% - -

Departmental agencies and accounts 46,890 - - 46,890 46,890 - 100.0% 43,347 43,160

Social security funds - - - - - - - 207 23 Departmental agencies (non-business entities) 46,890 - - 46,890 46,890 - 100.0% 43,140 43,137

Public corporations and private enterprises 665,502 - (7,205) 658,297 651,755 6,542 99.0% 654,941 651,283

Public corporations 665,502 - (7,205) 658,297 651,755 6,542 99.0% 654,941 651,283 Subsidies on products and production (pc) 367,204 - (7,205) 359,999 353,457 6,542 98.2% 363,089 359,436 Other transfers to public corporations 298,298 - - 298,298 298,298 - 100.0% 291,852 291,847

Households 7,879 - 7,005 14,884 8,154 6,730 54.8% 8,270 8,128

Social benefits 4,749 - 7,005 11,754 5,055 6,699 43.0% 5,187 5,051 Other transfers to households 3,130 - - 3,130 3,099 31 99.0% 3,083 3,077

Payments for capital assets 41,877 - - 41,877 34,550 7,327 82.5% 61,973 40,435

Buildings and other fixed sructures 9,882 - (1,190) 8,692 4,853 3,839 55.8% 11,763 11,719

Buildings 9,882 - (1,190) 8,692 4,853 3,839 55.8% 11,763 11,719 Other fixed structures - - - - - - - - -

Machinery and equipment 31,995 - 1,190 33,185 29,697 3,488 89.5% 50,080 28,592

Transport equipment 16,148 - 1,322 17,470 15,801 1,669 90.4% 14,644 14,025 Other machinery and equipment 15,847 - (132) 15,715 13,896 1,819 88.4% 35,436 14,567

Software and other intangible assets - - - - - - - 130 124

Payment for financial assets - - - - - - - 300 -

1,738,525 - - 1,738,525 1,727,714 10,811 99.4% 1,792,858 1,704,488

Programme 1: ADMINISTRATION

Sub programme 1. OFFICE OF THE MEC

MANAGEMENT OF THE 2. DEPARTMENT 3. CORPORATE SUPPORT

DEPARTMENTAL 4. STRATEGY

Economic classification

Current payments


Salaries and wages Social contributions

Goods and services Administrative fees Advertising Minor assets Audit costs: External

Bursaries: Employees Catering: Departmental activities Communication (G&S) Computer services Consultants: Business and advisory services Legal services Contractors Entertainment Fleet services (including government motor transport) Inventory: Clothing material and accessories Inventory: Farming supplies Inventory: Fuel, oil and gas Inventory: Materials and supplies Consumable supplies Consumable: Stationery, printing and office supplies Operating leases Property payments Transport provided: Departmental activity Travel and subsistence Training and development Operating payments Venues and facilities

Adjusted Appropria

tion

R'OOO

-

11,377

472,334 5,738

489,449

466,005

304,622

262,574

42,048 161,383

-

1,098 738

4,034 17

626

9,188 10,010

951

2,632 7

93 23,782

-

-

65 836

1,429 5,508

30,966 42,005

156

15,521 3,338 7,059 1,324


Province of Limpopo


VOTES



2015/16

Shifting Virement Final Actual Variance of Funds Appropriation Expenditure


- - - -

- - 11,377 10,752 625

(80) (3,310) 468,944 466,446 2,498 - - 5,738 6,445 (707)

(80) (3,310) 486,059 483,643 2,416

(80) (2,000) 463,925 461,791 2,134

(80) - 304,542 304,085 457

(80) - 262,494 262,066 428

- - 42,048 42,019 29 - (2,000) 159,383 157,706 1,677 - - - - -

- - 1,098 1,089 9 - - 738 629 109 - - 4,034 4,033 1 - - 17 17 -

- 626 561 65

- 9,188 9,110 78 - - 10,010 9,977 33

- 951 950 1

- 2,632 2,609 23 - - 7 6 1 - - 93 93 -

- - 23,782 23,781 1

- - - - -

- - - - -

- - 65 65 -

- - 836 772 64

- - 1,429 1,158 271 - - 5,508 5,249 259

- - 30,966 30,966 -

- (500) 41,505 41,226 279 - - 156 135 21

- - 15,521 15,139 382 - - 3,338 3,338 -

- (1,500) 5,559 5,510 49 - - 1,324 1,293 31

2014/15

Expenditur Final Actual e as%of Appropria Expenditur

final tion e appropriati

on

% R'OOO R'OOO

- - -

94.5% 20,034 12,654

99.5% 562,666 526,170 112.3% 5,658 5,471

99.5% 588,358 544,295

99.5% 558,890 522,562

99.8% 322,492 308,636

99.8% 280,879 268,180

99.9% 41,613 40,456 98.9% 236,398 213,926

- 30 26

99.2% 5,584 4,430 85.2% 1,384 740

100.0% 5,163 5,104 100.0% 48 34

89.6% 832 458

99.2% 11,868 11,220 99.7% 13,691 10,842 99.9% 1,160 1,085

99.1% 3,495 3,428 85.7% 380 68 98.9% 67 48

100.0% 36,940 36,879

- 20 -

87.5% - -

100.0% 85 -

92.3% 2,173 1,549

81.0% 2,708 1,784 95.3% 11,070 9,912

100.0% 33,253 33,131 99.3% 79,694 72,697 86.5% 339 225

97.6% 16,906 13,324 100.0% 5,165 4,352 99.1% 2,908 1,281 97.7% 1,435 1,309

Proaramme 1: ADMINISTRATION

Economic classification

Transfers and subsidies

Provinces and municipalities

Provinces

Provincial Revenue Funds

Provincial agencies and funds Municipalities

Municipal bank accounts

Municipal agencies and funds

Departmental agencies and accounts

Social security funds Departmental agencies (non-business entities)

Households Social benefits

Other transfers to households Payments for capital assets

Machinery and equipment

Transport equipment

Other machinery and equipment

Software and other intangible assets Pavment for financial assets


Province of Limpopo


VOTES



2015/16 2014/15

Adjusted Shifting Virement Final Actual Final Actual Appropriati of Funds Appropria Expenditure Variance Expenditu Appropriation Expendit

on tion re as%of ure final

appropria tion

R'OOO R'OOO R'OOO R'OOO R'OOO R'OOO % R'OOO R'OOO

8,449 - 1,000 9,449 9,390 59 99.4% 10,093 10,522

1.214 - 200 1,414 1,389 25 98.2% 734 720

392 - - 392 389 3 99.2% 734 720 - - - - - - - - -

392 - - 392 389 3 99.2% 734 720

822 - 200 1,022 1,000 22 97.8% - -

- - - - - - - - -

822 - 200 1,022 1,000 22 97.8% - -

1,590 - - 1,590 1,590 - 100.0% 3,140 3,137

- - - - - - - - -

1,590 - - 1,590 1,590 - 100.0% 3,140 3,137

5,645 - 800 6,445 6,411 34 99.5% 6,219 6,665 2,515 - 800 3,315 3,312 3 99.9% 3,156 3,607 3,130 - - 3,130 3,099 31 99.0% 3,063 3,058

14,995 - (2,310) 12,685 12,462 223 98.2% 19,075 11,211 14,995 - (2,310) 12,685 12,462 223 98.2% 18,945 11,087

1,190 - - 1,190 1,322 (132) 111.1% - -

13,805 - (2,310) 11,495 11,140 355 96.9% 18,945 11,087

- - - - - - - 130 124

- - - - - - - 300 -

489,449 (80) (3,310} 486,059 483,643 2,416 99.5% 588,358 544,295

Proaramme 2: TRANSPORT OPERATIONS

Adjusted Appropriatio

n

R'OOO

Sub programme PROGRAMME SUPPORT 1,494

1. OPERATIONS TRANSPORT SAFETY AND 44,484

2. COMPLIANCE 3. TRANSPORT SYSTEMS 6,635

INFRASTRUCTURE 52,878 4. OPERATIONS

PUBLIC TRANSPORT 675,932 5. SERVICES

781,423

Economic classification Current payments 62,834 Compensation of employees 53,029

Salaries and wages 48,789

Social contributions 4,240

Goods and services 9,805

Advertising 1,272

Minor assets -

Catering: Departmental 655 activities Communication (G&S) 200 Consultants: Business and 2,190 advisory services Inventory: Clothing material 785

I and accessories Transport provided: -

Departmental activity

Travel and subsistence 3,557

Operating payments 315

Venues and facilities 831

Transfers and subsidies 711,011

Departmental agencies and 45,300 accounts

Social security funds -

Departmental agencies (non- 45,300 business entities)

Public corporations and private 665,502 enterprises

Public corporations 665,502 Subsidies on products and 367,204 production (pc) Other transfers to public 298,298 Corporations

Households 209 Social benefits 209

Payments for capital assets 7,578

Buildings and other fixed 7,578 structures

Buildings 7,578 Machinery and equipment -

Other machinery and -

eauioment

781,423


Province of Limpopo


VOTES



2015/16

Shifting of Virement Final Actual Funds Appropri Expendit Variance

ation ure


- (130) 1,364 1,363 1

- (5,821) 38,663 38,663 -

- (1,744) 4,891 4,872 19 - (6,190) 46,688 46,686 2

- (9,055) 666,877 658,749 8,128

- (22,940) 758,483 750,333 8,150

- (10,650) 52,184 51,856 328 - (10,650) 42,379 42,068 311 - (10,650) 38,139 37,168 971 - - 4,240 4,900 (660) - - 9,805 9,788 17

- - 1,272 1,145 127 - - - - -

- (1) 654 580 74

- - 200 199 1 - (862) 1,328 1,327 1

- - 785 783 2

- - - - -

- 863 4,420 4,645 (225) - - 315 305 10 - - 831 804 27 - (6,100) 704,911 697,091 7,820 - - 45,300 45,300 -

- - - - -

- - 45,300 45,300 -

- (7,205) 658,297 651,755 6,542

- (7,205) 658,297 651,755 6,542 - (7,205) 359,999 353,457 6,542

- - 298,298 298,298 -

- 1,105 1,314 36 1,278 - 1,105 1,314 36 1,278 - (6,190) 1,388 1,386 2

- (6,190) 1,388 1,386 2

- (6,190) 1,388 1,386 2 - - - - -

- - - - -

- (22,940) 758,483 750,333 8,150

2014/15

Expenditure Final Actual

as% of final Appropria Expenditure

appropriation tion

% R'OOO R'OOO

99.9% 1,134 1,104

100.0% 27,686 27,569

99.6% 3,696 3,694 100.0% 40,900 40,860

98.8% 662,616 658,657

98.9% 736,032 731,884

99.4% 39,691 39,724 99.3% 26,636 26,828 97.5% 23,847 23,584

115.6% 2,789 3,244 99.8% 13,055 12,896

90.0% 833 833 - 228 230

88.7% 580 565

99.5% 160 156 99.9% 1,500 1,500

99.7% 5,317 5,304

- 282 281

105.1% 3,698 3,581

96.8% 88 78

96.8% 369 368

98.9% 695,141 691,300

100.0% 40,200 40,017

- 200 17 100.0% 40,000 40,000

99.0% 654,941 651,283

99.0% 654,941 651,283 98.2% 363,089 359,436

100.0% 291,852 291,847

2.7% - -

2.7% - -

99.9% 1,200 860

99.9% 900 860

99.9% 900 860 - 300 -

- 300 -

98.9% 736,032 731,884

Proaramme 3: TRANSPORT REGULATIONS

Sub programme

1. PROGRAMME SUPPORT REGULATION

2. OPERATOR LICENCE AND PERMITS 3. LAW ENFORCEMENT

TRANSPORT ADMINISTRATION AND 4. LICENCING

Economic classification Current payments Compensation of employees

Salaries and wages Social contributions

Goods and services

Administrative fees Advertising Minor assets Catering: Departmental activities Communication (G&S) Contractors Agency and support / outsourced services Inventory: Clothing material and accessories

Inventory: Fuel, oil and gas

Inventory: Materials and supplies Inventory: Other supplies Consumable supplies Consumable: Stationery, printing and office supplies Property payments Travel and subsistence Training and development Operating payments Venues and facilities Rental and hiring

Transfers and subsidies Departmental agencies and accounts

Social security funds Households Social benefits

Other transfers to households Payments for capital assets Buildings and other fixed structures

Buildings Machinery and equipment Transport equipment Other machinery and equipment

Payment for financial assets


Province of Limpopo


VOTES



2015/16

Adjusted Shifting Final Actual Appropria of Funds Vireme Appropriatio Expenditu Variance

tion nt n re


1,877 - - 1,877 1,339 538

25,399 - 2,673 28,072 27,225 847

416,798 - 23,434 440,232 444,488 (4,256) 21,757 - 143 21,900 18,784 3,116

465,831 - 26,250 492,081 491,836 245

444,502 - 12,650 457,152 469,599 (12,447) 409,869 - 10,650 420,519 438,588 (18,069) 358,589 - 10,650 369,239 378,679 (9,440) 51,280 - - 51,280 59,909 (8,629) 34,633 - 2,000 36,633 30,839 5,794

215 - - 215 202 13 - - - - - -

155 - - 155 - 155 603 - - 603 339 264 619 - - 619 617 2

3,471 - 143 3,614 3,297 317 3,199 - - 3,199 1,490 1,709 9,136 - - 9,136 8,098 1,038

12 - - 12 - 12

47 - - 47 47 .

307 - . 307 301 6 1,251 - - 1,251 869 382 2,924 . 1,000 3,924 3,264 660

962 . . 962 713 249 10,232 . 857 11,089 10,473 616

122 - - 122 . 122 1,029 . . 1,029 786 243 152 . . 152 146 6 197 - - 197 197 .

2,025 - 5,100 7,125 1,707 5,418 - - - . . .

. . . . . .

2,025 - 5,100 7,125 1,707 5,418 2,025 . 5,100 7,125 1,707 5,418

- - - - - .

19,304 - 8,500 27,804 20,702 7,102 2,304 - 5,000 7,304 3,467 3,837 2,304 - 5,000 7,304 3,467 3,837

17,000 . 3,500 20,500 17,235 3,265 14,958 - 1,322 16,280 14,479 1,801 2,042 - 2,178 4,220 2,756 1,464

- - . . . .

465,831 . 26,250 492,081 491,836 245

2014/15

Expendit Final Actual ure as % Appropri Expendit of final ation ure

appropri ation

% R'OOO R'OOO

71.3% 2,032 1,489

97.0% 29,380 28,102

101.0% 400,717 382,742 85.8% 34,517 14,170

100.0% 466,646 426,503

102.7% 422,890 396,670 104.3% 370,504 356,473 102.6% 323,099 309,914 116.8% 47,405 46,559 84.2% 52,386 40,197

94.0% 154 84 - 86 73 - 441 243

56.2% 239 59 99.7% 1,018 593 91.2% 7,135 5,138 46.6% 11,427 9,385 88.6% 9,054 6,873

- - -

100.0% 133 3

98.0% 700 168 69.5% 1,651 1,366 83.2% 4,732 3,229

74.1% 989 872 94.4% 12,421 10,949

- 123 123 76.4% 1,076 518 96.1% 242 131

100.0% 765 390 24.0% 2,058 1,469

- 7 6 . 7 6

24.0% 2,051 1,463 24.0% 2,031 1,444

- 20 19

74.5% 41,698 28,364 47.5% 10,863 10,859 47.5% 10,863 10,859 84.1% 30,835 17,505 88.9% 14,644 14,025 65.3% 16,191 3,480

. . .

100.0% 466,646 426,503


Province of Limpopo


VOTES

NOTES TO THE APPROPRIATION STATEMENT


1 Detail of transfers and subsidies as per Appropriation Act (after Virement):

Detail of these transactions can be viewed in the note on Transfers and subsidies and Annexure 1 (A-H) to the Annual Financial Statements.

2 Detail of specifically and exclusively appropriated amounts voted (after Virement): Detail of these transactions can be viewed in note 1 (Annual Appropriation) to the Annual Financial Statements.

3 Detail on payments for financial assets Detail of these transactions per programme can be viewed in the note to Payments for financial assets to the Annual Financial Statements.

4 Explanations of material variances from Amounts Voted (after virement):

Actual Variance

4.1 Per programme:

Programme name : Admnistration

IExplanation of variance :

Programme name : Transport Operation

Final Appropriation

R'OOO

487,961

758,483

Expenditur e

R'OOO R'OOO

485,545 2,416

750,333 8,150

Variance as a %

of Final Approp.

%

0.50

1.07

Explanation of variance: Implemented percentage increase on bus subsides was at 2% whereas the Department projected it at 4%.

Programme name : Transport Regulation

IExplanaUon of variance

492,081 491,836 245 0.05

(In the case of surpluses on programmes, a detailed explanation must be given as to whether it is as a result of a saving or underspending.)


Province of Limpopo


VOTES

NOTES TO THE APPROPRIATION STATEMENT


4.2 Per economic classification:

Current expenditure


Goods and services


Provinces and municipalities

Departmental agencies and accounts

Public corporations and private enterprises

Households

Payments for capital assets

Buildings and other fixed structures


Payments for financial assets

Final Actual Appropriation Expenditure

R'OOO R'OOO

769,342 786,643

205,821 198,333

1,414 1,389

46,890 46,890

658,297 651,755

14,884 8,154

8,692 4,853

33,185 29,697

Variance as a%

of Final Variance Approp.

R'OOO %

(17,301) -2.277,488

3.64

25 1.77

0.00 6,542

0.99 6,730

45.22

3,839 44.17

3,488 10.51

Explanation of variance: The appointment of 216 Traffic Officers whose positions were advertised at lower notches 3years ago and impact thereof, and also the delay in appointing the service provider for reinforcement of Thohoyandou lntermodal Facility.

Variance as Final a%

Appropriati Actual of Final 4.3 Per conditional grant on Expenditure Variance Aoorop.

R'OOO R'OOO R'OOO %

Public Transport Grant 298,298 298,298 0.00


Province of Limpopo


VOTES

STATEMENT OF FINANCIAL PERFORMANCE


2015/16

Note R'OOO

REVENUE

Annual appropriation 1 1,736,623 Statutory appropriation i 1,902 Departmental revenue Aid assistance � 6,600

TOTAL REVENUE 1,745,125

EXPENDITURE Current expenditure

Compensation of employees 2 786,643 Goods and services Q 198,333 Aid assistance

� 1,782 Total current expenditure

986,758


Transfers and subsidies I 708,188

Total transfers and subsidies 708,188

Expenditure for capital assets

Tangible assets � 39,985

Intangible assets

Total expenditure for capital assets 39,985


TOTAL EXPENDITURE 1,734,931

SURPLUS/(DEFICIT) FOR THE YEAR 10,194

Reconciliation of Net Surplus/(Deficit) for the year Voted Funds 10,811

Annual appropriation 10,811

Conditional grants

Departmental revenue and NRF Receipts 12 Aid assistance � (617}

SURPLUS/(DEFICIT) FOR THE YEAR 10,194

2014/15

R'OOO

1,791,036

1,822

55,830

1,848,688

693,745

267,017

3,634

964,396

703,291

703,291

54,464

124

54,588

1,722,275

126,413

88,370 88,365

5

38,043

126,413


Province of Limpopo


VOTES

STATEMENT OF FINANCIAL POSITION


2015/16 2014/15

Note R'OOO R'OOO ASSETS

Current Assets 72,248 140,089

Unauthorized expenditure

Cash and cash equivalents � 71,389 138,283

Receivables 10 859 1,806

Non-Current Assets 7,741 7,360

Receivables 10 7,741 7,360

Other financial assets

TOTAL ASSETS 79,989 147,449

LIABILITIES

Current Liabilities 77,060 144,486

Voted funds to be surrendered to the Revenue Fund

11 10,812 88,441 Departmental revenue and NRF Receipts to be surrendered to the Revenue Fund 12 27,218 12,415 Bank overdraft

Payables 13 1,604 5,587

Aid assistance repayable �

Aid assistance unutilized � 37,426 38,043

TOTAL LIABILITIES 77,060 144,486

NET ASSETS 2,929 2,963

Represented by:

Recoverable revenue 2,929 2,963

TOTAL 2,929 2,963


Province of Limpopo


VOTES

CASH FLOW STATEMENT


2015/16

Note R'OOO CASH FLOWS FROM OPERATING ACTIVITIES Receipts 2,161,725

Annual appropriated funds received 1.1 1,736,623

Statutory appropriated funds received 2 1,902

Departmental revenue received 3 416,600

Aid assistance received 4 6,600

Net (increase)/ decrease in working capital (3,417)

Surrendered to Revenue Fund (493,268)

Surrendered to RDP Fund/Donor

Current payments (986,758)


Transfers and subsidies paid (708,188)

Net cash flow available from operating activities 14 (29,906)

CASH FLOWS FROM INVESTING ACTIVITIES

Payments for capital assets 8 (39,985)

Proceeds from sale of capital assets 3.3 3,031

(Increase)/ decrease in loans

(Increase)/ decrease in investments

(Increase)/ decrease in other financial assets

Net cash flows from investing activities (36,954)

CASH FLOWS FROM FINANCING ACTIVITIES

Distribution/dividend received

Increase/ (decrease) in net assets (34)

Increase/ (decrease) in non-current payables

Net cash flows from financing activities (34)

Net increase/ (decrease) in cash and cash equivalents (66,894)

Cash and cash equivalents at beginning of period 138,283

Cash and cash equivalents at end of period 9 71,389

2014/15

R'OOO

2,243,765

1,791,036

1,822

395,077

55,830

1,109

(697,370)

(964,396)

(703,291)

(120,183)

(54,588)

2,711

(51,877)

102

102

(171,958)

310,241

138,283


Province of Limpopo


VOTES

STATEMENT OF CHANGES IN NET ASSETS


NET ASSETS 2015/16 2014/15

Note R'OOO R'OOO

Recoverable revenue

Opening balance 2,963 2,861

Transfers (34) 102

Irrecoverable amounts written off

Debts revised

Debts recovered (included in departmental receipts) -428 -709

Debts raised 394 811

Closing balance 2,929 2,963

TOTAL 2,929 2,963


Province of Limpopo


VOTE 08

ACCOUNTING POLICIES


The Financial Statements have been prepared in accordance with the following

policies, which have been applied consistently in all material aspects, unless

otherwise indicated. Management has concluded that the financial statements

present fairly the department's primary and secondary information. Management

has used assessments and estimates in preparing the annual financial statements.

These are based on the best information available at the time of preparation. Where

appropriate and meaningful, additional information has been disclosed to enhance

the usefulness of the Financial Statements and to comply with the statutory

requirements of the Public Finance Management Act, Act 1 of 1999 (as amended by

Act 29 of 1999), and the Treasury Regulations issued in terms of the PFMA and the

annual Division of Revenue Act.

1.Basis of Preparation

The Financial Statements have been prepared in accordance with the Modified

Cash Standard.

2.Going Concern

The Financial Statements have been prepared on a going concern basis.


Province of Limpopo


VOTE 08

ACCOUNTING POLICIES


3.Presentation Currency

Amounts have been presented in the currency of the South African Rand (R) which

is also the functional currency of the Department.

4. Rounding

Unless otherwise stated all financial figures have been rounded to the nearest one

thousand rand (R'OOO).

5.Prior period comparative information

Prior period comparative information has been presented in the current year's

financial statements. Where necessary figures included in the prior period financial

statements have been reclassified to ensure that the format in which the

information is presented is consistent with the format of the current year's financial

statements.

6.Current year comparison with budget

A comparison between the approved, final budget and the actual amounts for each

programme and economic classification is included in the appropriation statement.

7. Revenue


Province of Limpopo


VOTE 08

ACCOUNTING POLICIES


7 .1 Appropriation Funds

Appropriated funds comprise of Departmental allocations as well as direct charges

against the revenue fund (i.e. statutory appropriation).

Appropriated funds are recognized in the statement of financial performance on the

date the appropriation becomes effective. Adjustment made in terms of the

adjustments budget process is recognized in the statement of financial performance

on the date the adjustment become effective.

The net amount of any appropriated funds due to Provincial revenue fund at the

reporting date is recognized as a payable/ receivable in the statement of financial

position.

7 .2 Departmental Revenue

Departmental revenue is recognized in the statement of financial performance when

received and is subsequently paid into the Provincial Revenue Fund, unless stated

otherwise.

Any amount owing to the Provincial Revenue Fund at the reporting date is

recognized as a payable in the statement of financial position.


Province of Limpopo


VOTE 08

ACCOUNTING POLICIES


7 .3 Accrued Departmental Revenue

Accruals in respect of departmental revenue are recorded in the notes to the

financial statements when:

•It is probable that the economic benefits or service potential associated with

the transaction will flow to the department; and

• The amount of revenue can be measured reliably.

The accrued revenue is measured at the fair value of the consideration

receivables.

8. Expenditure

8.1 Compensation of Employees

8.1.1 Salaries and Wages

Salaries and wages are expensed in the statement of financial performance

when the final authorisation for payment is effected on the system (by no later

than 31 March of each year).

8.2.2 Social contribution

Social contributions made by the Department in respect of current employees

are recognised in the statement of financial performance on the date of payment.


Province of Limpopo


VOTE 08

ACCOUNTING POLICIES


Social contributions made by the Department in respect of ex- employees are

classified as transfer to households in the statement of financial performance on

the date payment.

8.2 Other expenditure

Payments made during the year for goods and/or services are recognised as an

expense in the statement of financial performance when the final authorisation

for payment is effected on the system (by no later than 31 March of each year).

The expense is classified as capital if the goods and/or services were acquired

for a capital project or if the total purchase price exceeds the capitalisation

threshold (currently RS, OOO). All other expenditures are classified as current.

8.3 Accrued expenditure payable

Accrued expenditure payable is recorded in the notes to the financial statements

when goods are received or, in the case of services, when they are rendered to

the department or in case the transfers and subsidies when they are due and

payable. Accrued expenditure payable is measured at cost.


Province of Limpopo


VOTE 08

ACCOUNTING POLICIES


8.4 Lease Commitments

8.4.1 Finance Lease

Finance lease payments made during the reporting period are recognised as capital

expenditure in the statement of financial performance on the date of payment.

The finance lease commitments are recorded in the notes to the financial statements

and are not apportioned between capital and interest portions.

Finance lease assets acquired at the end of the lease term are recorded and

measured at the lower of:

• Cost, being the fair value of the asset; or

• The sum of the minimum lease payments made, including any payments made

to acquire ownership at the end of the lease term, excluding interest.

8.4.2 Operating Lease

Operating lease payments made during the reporting period are recognised as current

expenditure in the statement of financial performance on the date of payment. The

operating lease commitments are recorded in the note to the financial statements.


Province of Limpopo


VOTE 08

ACCOUNTING POLICIES


9. Aid Assistance

9.1 Aid assistance received

Aid assistance received in cash is recognized in the statement of financial

performance when received.

In-kind aid assistance is recorded in the notes to the financial statements on the

date of receipt and is measured at fair value. Aid assistance not spent for the

intended purpose and any unutilized funds from aid assistance that are required to

be refunded to the donor are recognized as a payable in the statement of financial

position.

9.2 Aid assistance paid

Aid assistance paid is recognized in the statement of financial performance on the

date of payment. Aid assistance payments made prior to the receipt of funds are

recognized as receivables in the statement of financial position.

10. Cash and Cash Equivalents

Cash and cash equivalents are stated at a cost in the statement of financial

position. Bank overdrafts are shown separately on the face of the statement of

financial position. For the purposes of the cash flow statement, cash and cash

equivalents comprise cash on hand, deposits held, other short-term highly liquid

investments and bank overdrafts


Province of Limpopo


VOTE 08

ACCOUNTING POLICIES


11. Prepayments and Advances

Prepayment and advances are recognized in the statement of financial position

when the Department disburses the cash. Prepayment and advances are initially

and subsequently measured at a cost.

12. Loans and receivables

Loans and receivables are recognized in the statement of financial position at cost

plus accrued interest, where interest is charged, less amounts already settled or

written - off. Write-offs are made according to the department's write - off policy.

13.lnvestments

Investments are recognized in the statement of financial position at cost.

14.lmpairment of financial assets

Where there is an indication of impairment of financial asset, an estimation of the

reduction in the recorded carrying value, to reflect the best estimate of the amount

of the future economic benefits to be received from asset, is recorded in the note

to the financial statements.


Province of Limpopo


VOTE 08

ACCOUNTING POLICIES


15. Payables

Loans and payables are recognised in the statement of financial position at cost.

16.Capital Assets

16.1 Movable Assets

Movable capital assets are initially recorded in the note to the financial statements

at cost. Movable capital assets acquired through a non- exchange transaction is

measured at fair value as at the date of acquisition.

Where the cost of movable capital assets cannot be determined reliably, the

movable capital assets are measured at fair value and where fair value cannot be

determine ;the movable assets are measured at R1.

All assets acquired prior to 1 April 2002 (or a later date as approved by the OAG)

are recorded at R1. Movable capital assets are subsequently carried at cost and

are not subject to depreciation or impairment.


Province of Limpopo


VOTE 08

ACCOUNTING POLICIES


Subsequent expenditure that is of capital nature is added to the cost of the

asset at the end of the capital project unless the movable asset is recorded by

another department/entity in which case the completed project are transferred

to the department.

16.2 Movable Assets

Immovable capital assets are initially recorded in the note to the financial

statements at cost. Immovable capital assets acquired through a non -

exchange transaction is measured at fair value as at the date of acquisition.

Where the cost of immovable capital assets cannot be determine accurately,

the immovable capital assets are measured at R1 unless the fair value of the

asset has been reliably estimated, in which case the fair value is used.

All assets acquired prior to 1 April 2002 (or a later date as approved by the

OAG) are recorded at R1. Immovable capital assets are subsequently carried

at cost and are not subject to depreciation or impairment.

Subsequent expenditure that is of capital nature is added to the cost of the

asset at the end of the capital project unless the immovable asset is recorded

by another department/entity in which case the completed project are

transferred to the department.


Province of Limpopo


VOTE 08

ACCOUNTING POLICIES


16.3 Intangible assets

Intangible assets are initially recorded in the notes to the financial statements at

cost. Intangible assets acquired through a non-exchange transaction are

measured at fair value as at the date of acquisition.

Internally generated intangible assets are recorded in the notes to the financial

statements when the department commences the development phase of the

project.

Where the cost of intangible assets cannot be determined accurately, the

intangible capital assets are measured at fair value and where fair value cannot

be determined; the intangible assets are measured at R1. All assets acquired

prior to 1 April 2002 (or a later date as approved by the OAG) may be recorded

at R1.

17 Provision and contingents

17 .1 Provisions

Provision are recorded in the notes to the financial statements when there is a

present legal or constructive obligation to forfeit economic benefits as a result of

events in the past and it is probable that an outflow of resources embodying

economic benefits or service potential will be required to settle the obligation and

a reliable estimate of the obligation can be made. The provision is measured as

the best estimate of the funds required to settle the present obligation at the

reporting date.


Province of Limpopo


VOTE 08

ACCOUNTING POLICIES


17.2 Contingent liabilities

Contingent liabilities are recorded in the notes to the financial statements when

there is a possible obligation that arises from past events, and whose existence

will be confirmed only by the occurrence or non- occurrence of one or more

uncertain future events not within the control of the Department or when there is

a present obligation that is not recognised because it is not probable that an

outflow of resources will be required to settle the obligation or the amount of the

obligation cannot be measured reliably.

17.3 Contingent assets

Contingent assets are recorded in the note to the financial statements when

possible asset arises from past events, and whose existence will be confirmed

by the occurrence or non - occurrence of one or more uncertain future events

not within the control of the department.

17.4 Commitments

Commitments are recorded at cost in the note to the statement of financial

statements when there is a contractual arrangement or an approval by

management in a manner that raises a valid expectation that the Department will

discharge its responsibilities thereby incurring future expenditure that will result in

the outflow of cash.


Province of Limpopo


VOTE 08

ACCOUNTING POLICIES


18. Unauthorized expenditure

Unauthorized expenditure is recognized in the statement of financial position

until such time as the expenditure is either

• approved by parliament or the Provincial legislature with funding and related

funds are received ;or

• approved by parliament or the Provincial legislature without funding and is

written off against the appropriation in the statement of financial performance

;or

• transferred to receivables for recovery.

Unauthorized expenditure is measured at the amount of the confirmed

unauthorized expenditure.

19. Fruitless and wasteful expenditure

Fruitless and wasteful expenditure is recorded in the note to the financial

statements when confirmed. The amount recorded is equal to the total value of

the fruitless and or wasteful expenditure confirmed.

Fruitless and wasteful expenditure is removed from the notes to the financial

statements when it is resolved or transferred to receivables for recovery.

Fruitless and wasteful expenditure receivables are measured at the amount that

is expected to be recoverable and de- recognized when settled or subsequently

written - off as irrecoverable.


Province of Limpopo


VOTE 08

ACCOUNTING POLICIES


20.lrregular Expenditure

Irregular expenditure is recorded in the note to the financial statements when

confirmed. The amount recorded is equal to the value of the irregular expenditure

incurred unless it is impracticable to determine, in which case reasons therefore

are provided in the note. Irregular expenditure is removed from the note when it

is either condoned by the relevant authority, transferred to receivables for

recovery or not condoned and is not recoverable. Irregular expenditure

receivables are measured at the amount that is expected to be recoverable and

are de- recognized when settled or subsequently written -off as irrecoverable.

21.Changes in accounting policies, accounting estimates and errors

Correction of errors is applied retrospectively in the period in which the error has

occurred in accordance with MCS requirements, except to the extent that it is

impracticable to determine the period-specific effects or the cumulative effect of

the error.

22.Events after the reporting date

The Department overpaid the employees with an amount of R20,000.00 and it

was discovered after the closure of the books. The debts were created during

2016/17 financial year. In terms of debt system, debts that are created after

closure of books does not affect the debt account for the month that is already

closed.


Province of Limpopo


VOTE 08

ACCOUNTING POLICIES


23. Agent-Principal arrangements

The department has signed a service level agreement with Municipalities and South

African Post Office for collection of revenue at a commission of 11.4% and 20%.

25. Employee Benefits

Short-term employee benefits that give rise to a present legal or constructive

obligation are disclosed in the notes to the financial statements. These amounts

are not recognized in the statement of financial performance or the statement of

financial position.

26.Key Management Personnel

Compensation paid to key management personnel including their family

members where relevant, is included in the notes to the financial statements.

27. Recoverable revenue

Amounts are recognised as recoverable revenue when a payment made in a

previous financial year becomes recoverable from a debtor in the current

financial year. Amounts are either transferred to the National/Provincial

Revenue Fund when recovered or are transferred to the statement of financial

performance when written-off.


Province of Limpopo


VOTE 08

ACCOUNTING POLICIES


28.Related party transactions

A related party transaction is a transfer of resources, services or obligations

between the reporting entity and a related party. Related party transactions

are recorded in the notes to the financial statements when the transaction is

not at arm's length.

29. Inventories (Effective from 1 April 2017)

At the date of acquisition, inventories are recorded at cost price in the notes to

the financial statements

Where inventories are acquired as part of a non-exchange transaction, the

cost of inventory is its fair value at the date of acquisition.

Inventories are subsequently measured at the lower of cost and net realisable

value or the lower of cost and replacement value.

1

1


Province of Limpopo


VOTES

NOTE TO THE ANNUAL FINANCIAL STATEMENTS


Annual Appropriation

Programmes

ADMINISTRATION

TRANSPORT OPERATIONS

TRANSPORT REGULATIONS

Total

1.2 Conditional grants**

Total grants received

Final

Appropriation

R'OOO

486,059

758,483

492,081

1,736,623

2015/16

Actual Funds

Received

R'OOO

486,059

758,483

492,081

1,736,623

Note

Provincial grants included in Total Grants received

Note

2014/15 Funds

not

requested/ Final Appropriation not

received Appropriation Received

R'OOO

2015/16

R'OOO

298,298

298,298

2015/16

R'OOO

R'OOO

588,358

736,032

466,646

1,791,036

R'OOO

588,358

736,032

466,646

1,791,036

2014/15

R'OOO

291,852

291,852

2014/15

R'OOO

2 Statutory Appropriation

Member's remuneration 1,902 1,822

1,902 1,822

Actual Statutory Appropriation received 1,902 1,822

3


Province of Limpopo


VOTES



2015/16

Note R'OOO

Departmental Revenue

Tax revenue 332,037 Sales of goods and services other than capital assets

li 25,067 Fines, penalties and forfeits

3.2 58,547 Interest, dividends and rent on land

3.3 Sales of capital assets

3.3 3,031 Transactions in financial assets and liabilities

3.4 949

Total revenue collected 419,631

Less: Own revenue included in appropriation 12 419,631

Departmental revenue collected

Sales of goods and services other than 3.1 capital assets J

Sales of goods and services produced by the department 25,034

Sales by market establishment 279

Administrative fees 22,192

Other sales 2,563

Sales of scrap, waste and other used current goods 33

Total 25,067

3.2 Fines, penalties and forfeits J

Fines 36,715

Penalties 21,832

Forfeits

Total 58,547

3.3 Sales of capital assets J Tangible assets

3,031


IMachinery and equipment 27 3,031

Total 3,031

2014/15

R'OOO

293,185

23,132

46,217

2,711

32,543

397,788 397,788

22,929

319

21,232

1,378

203

23,132

25,593

20,624

46,217

2,711

I 2,711

2,711

4

5

3.4


Province of Limpopo


VOTES



2015/16 Note R'OOO

2014/15 R'OOO

Transactions in financial assets and liabilities Receivables 947 32,543 Other Receipts including Recoverable Revenue

2 Total 949 32,543

Aid Assistance

Opening Balance 38,043

Prior period error

As restated 38,043

Transferred from statement of financial performance (617) 38,043

Paid during the year Closing Balance 37,426 38,043

4.1 Analysis of balance by source !

Aid assistance from other sources 37,426 38,043

Closing Balance 37,426 38,043

4.2 Analysis of balance !

Aid assistance receivable

Aid assistance unutilized 37,426 38,043


The Department had R38m cash in the bank emanating from unspent funds of 2014/15 financial year. During the year under review the Department received a budget of R6.6m for Aid assistance and spent R7.2m the balance as at 31st March 2016 is R37.4m.

2015/16 2014/15 Note R'OOO R'OOO

Compensation of Employees

5.1 Salaries and wages Basic salary 495,147 453,188 Performance award 9,017 7,644 Service Based 940 1,259 Compensative/circumstantial 93,533 69,614 Other non-pensionable allowances 80,921 71,524 Total

679,558 603,229

6


Province of Limpopo


VOTES



2015/16 Note R'OOO

5.2 Social Contributions

Employer contributions Pension 64,520 Medical 42,408 Bargaining council 157 Total 107,085

Total compensation of employees 786,643

Average number of employees 2,242

Goods and services

Administrative fees 202

Advertising 2,234

Minor assets M 629

Bursaries (employees) 17

Catering 1,481 Communication 9,925

Computer services 6.2 9,977

Consultants: Business and advisory services 2,278

Legal services 2,609

Contractors 3,303

Agency and support/ outsourced services 1,490

Entertainment 93

Audit cost - external 6.3 4,033

Fleet services 23,781

Inventory 6.4 10,065

Consumables 6.5 10,539

Operating leases 30,966

Property payments 6.6 41,941

Rental and hiring 197

Transport provided as part of the departmental activities 136

Travel and subsistence 6.7 30,255

Venues and facilities 2,243

Training and development 3,338

Other operating expenditure 6.8 6,601

Total 198,333

2014/15 R'OOO

57,465

32,906

145

90,516

693,745

2,073

110

5,335

1,214

34

1,082 11,968

10,843

2,586

3,428

5,206

9,385

48

5,104

36,879

13,897

16,290

33,131

73,569

390

507

27,853

1,808

4,475

1,875

267,017

6.1

6.2

6.3

6.4

6.4.1


Province of Limpopo


VOTES



2015/16

Note R'OOO

Minor assets § Tangible assets

629


Machinery and equipment 629

Total 629

Computer services § SIT A computer services

6,590 External computer service providers

3,387

Total 9,977

Audit cost - external § Regularity audits

4,033 Total

4,033

Inventory § Clothing material and accessories

8,881 Fuel, oil and gas

65 Materials and supplies

818 Other supplies

6.4.1 301 Total

10,065

Other Supplies

Ammunition and security supplies 301

Total 301

2014/15

R'OOO

1,214

1,214

1,214

7,312

3,531

10,843

5,104

5,104

12,177

1,552

168

13,897

168

168

8


Province of Limpopo


VOTES



2015/16 Note R'OOO

Expenditure for capital assets Tangible assets

39,985

Buildings and other fixed structures 29 4,853 Machinery and equipment 27 35,132

Intangible assets

Software

Total 39,985

8.1 Analysis of funds utilised to acquire capital assets - 2015/16 Voted Funds Aid assistance

R'OOO R'OOO

Tangible assets 34,550 5,435

Buildings and other fixed structures 4,853

Machinery and equipment 29,697 5,435

Total 34,550 5,435

8.2 Analysis of funds utilized to acquire capital assets - 2014/15 Aid

Voted Funds assistance R'OOO R'OOO

Tangible assets 40,311 14,153

Buildings and other fixed structures 11,719 Machinery and equipment 28,592 14,153

Intangible assets 124

Software 124

Total 40,435 14,153

2015/16 Finance lease expenditure included in Expenditure for capital

8.3 assets R'OOO

Tangible assets

Machinery and equipment 7,220

Total 7,220

2014/15 R'OOO

54,464

11,719

42,745

124

124

54,588

TOTAL R'OOO

39,985

4,853

35,132

39,985

TOTAL R'OOO

54,464

11,719

42,745

124

124

54,588

2014/15

R'OOO

7,204

7,204

7


Province of Limpopo


VOTES



2015/16 Note R'OOO

6.5 Consumables Q Consumable supplies 2,027

Uniform and clothing 272

Household supplies 1,450

Building material and supplies 190

Communication accessories

IT consumables 108 Other consumables

7 Stationery, printing and office supplies

8,512 Total

10,539

6.6 Property payments Q Municipal services 6,115 Property management fees 31,795 Property maintenance and repairs 4,031 Other

Total 41,941

6.7 Travel and subsistence Q Local 30,249 Foreign

6 Total

30,255

6.8 Other operating expenditure Q Professional bodies, membership and subscription fees 4,810 Resettlement costs

642 Other

1,149 Total

6,601

Transfers and Subsidies Provinces and municipalities 48, 49 1,389 Departmental agencies and accounts ANNEXURE1B 46,890 Public corporations and private enterprises ANNEXURE 1C 651,754 Households ANNEXURE1D 8,154

Total 708,187

2014/15 R'OOO

3,150

568

2,283

45

185

69

13,140

16,290

10,403

58,739

1,969

2,458

73,569

27,278

575

27,853

844

226

805

1,875

720

43,137 651,284

8,151

703,292

9

10

10.1

10.2


Province of Limpopo


VOTES



2015/16

Note R'OOO

Cash and Cash Equivalents Consolidated Paymaster General Account (1,320) Investments (Domestic) 72,709 Investments (Foreign)

Total 71,389

2015/16 2014/15

Current Non- Current Non-current Total current

Note R'OOO R'OOO R'OOO R'OOO R'OOO

Receivables

Staff debt 10.1 368 2,518 2,886 440 1,447 Other debtors 10.2 491 5,223 5,714 1,366 5,913

Total 859 7,741 8,600 1,806 7,360

2015/16 Note R'OOO

Staff debt 10

Debt: Leave without pay 56 Sal: Tax Debt 157 Debt : Sal Overpayment 2,483 Debt : Overpayment on Perfom bonus 84 Debt : Breach of Contract 58 Debt: T&S 1 Debt : Km Allowance 38 Debt : Government property 9

Total 2,886

Other debtors 10

Other Debtors 1,643 Debt : Breach of Contract Dishoured Cheque 2 Agency Service Control 134 Transport Education Training Authority 357 Debt : Supplier 3,578

Total 5,714

2014/15

R'OOO

(37,303)

175,586

138,283

Total R'OOO

1,887 7,279

9,166

2014/15 R'OOO

92 169

1,596 30

1,887

2,687 35 2

1,215 3,340

7,279

In the previous years other debts were created as other due to items that were not in the system,

the financials are reflecting the type of debts in line with the debts files hence decrease/increase in

other debts type.

11

12


Province of Limpopo


VOTES



2015/16 Note R'OOO

Voted Funds to be Surrendered to the Revenue Fund Opening balance 88,441

Prior period error As restated 88,441 Transfer from statement of financial performance (as restated) 10,811 Add: Unauthorised expenditure for current year

Voted funds not requested/not received

Transferred to retained revenue to defray excess expenditure (Parliament/Legislatures ONLY) Paid during the year

{88,440} Closing balance

10,812

Departmental revenue and NRF Receipts to be surrendered to the Revenue Fund Opening balance

Prior period error As restated

Transfer from Statement of Financial Performance (as restated)

Own revenue included in appropriation Transfer from aid assistance Transfer to voted funds to defray expenditure (Parliament/Legislatures ONLY) Paid during the year

Closing balance

12,415

12,415

419,631

{404,828}

27,218

2014/15 R'OOO

283,651

283,651

88,370

{283,580}

88,441

28,417

28,417

397,788

{413,790}

12,415

13 Payables - current Other payables 1,604 5,587

Total

13.1 Other payables

eNatis Transaction fees Sal: Income Tax

Sal : Bargain Council

Sal : Pension Fund

Agency Service Control

Total

1,604

459

970

175

1,604

5,587

1,209

767

6

118

3,487

5,587

14

15

16


Province of Limpopo


VOTES



Note

Net cash flow available from operating activities

2015/16 R'OOO

Net surplus/(deficit) as per Statement of Financial Performance

Add back non cash/cash movements not deemed operating activities

(lncrease)/decrease in receivables - current

(lncrease)/decrease in prepayments and advances

(lncrease)/decrease in other current assets

lncrease/(decrease) in payables - current

Proceeds from sale of capital assets

Proceeds from sale of investments

(Increase )/decrease in other financial assets

Expenditure on capital assets

Surrenders to Revenue Fund

Surrenders to RDP Fund/Donor Voted funds not requested/not received

Own revenue included in appropriation Other non-cash items Net cash flow generated by operating activities

Reconciliation of cash and cash equivalents for cash flow purposes Consolidated Paymaster General account

Cash with commercial banks (Local)

Cash with commercial banks (Foreign)

Total

Note

Contingent liabilities and contingent assets

16.1 Contingent liabilities Liable to

Motor vehicle guarantees

Housing loan guarantees Annex2A

Other guarantees Claims against the department Annex3B

Intergovernmental payables (unconfirmed Annex 5

balances)

Total

10,194 (40,100)

566

(3,983)

(3,031)

39,985

(493,268)

419,631

(29,906)

(1,320)

72,709

71,389

2015/16 R'OOO

739

81,234

41

82,014

2014/15 R'OOO

126,413 (246,596)

(1,280)

15

2,374

(2,711)

54,588

(697,370)

397,788

(120,183)

(37,303)

175,586

138,283

2014/15 R'OOO

775

96,339

41

97,155

16.2

17

18


Province of Limpopo


VOTES



Contingent assets 2015/16

Nature of contingent asset Note R'OOO

The Department will claim cost for the structural deficiency from the responsible consultant who designed and supervised the construction of Thohoyandou lntermodal Facility.

The Department is currently investigating possible fraud taking place at various traffic stations and weighbridges emanating from redeeming of postal orders for traffic fines. 1,618

Total 1,618

Commitments Current expenditure

Approved and contracted 12,979

Approved but not yet contracted

12,979 Capital Expenditure

Approved and contracted 23,683

Approved but not yet contracted

23,683

Total Commitments 36,662

2015/16 R'OOO

Accruals and payables not recognized

18.1 Accruals

Listed by economic classification 30 days 30+ days Total

Goods and services 9,702 89 9,791


Capital assets

Other 8,761 75 8,836

Total 18,463 164 18,627

2015/16 Listed by programme level Note R'OOO

Administration 9,915 Transport Operation 228

Transport Regulation 8,484

Total 18,627

2014/15

R'OOO

23,768

23,768

25,790

25,790

49,558

2014/15 R'OOO

Total

6,390

352

380

4,547

11,669

2014/15 R'OOO

10,031 142

1,496

11,669

20


Province of Limpopo


VOTES



Lease commitments 20 Operating leases expenditure

Buildings Machiner Specialized and other yand

military fixed equipmen 2015/16 assets Land structures t Total

R'OOO R'OOO R'OOO R'OOO R'OOO Not later than 1 year 41,384 41,384 Later than 1 year and not later than 5 years 90,264 90,264 Later than five years

Total lease commitments 131,648 131,648

Buildings Machiner Specialized and other yand

military fixed equipmen 2014/15 assets Land structures t Total


Not later than 1 year 32,417 32,417 Later than 1 year and not later than 5 years 113,596 113,596

Later than five years


20.1 Finance leases expenditure ** Buildings

Specialised and other Machinery military fixed and

2015/16 assets Land structures equipment Total R'OOO R'OOO R'OOO R'OOO R'OOO

Not later than 1 year 3,033 3033 Later than 1 year and not later than 5 years 8,010 8,010



Buildings Specialised and other Machinery

military fixed and 2014/15 assets Land structures equipment Total

R'OOO R'OOO R'OOO R'OOO R'OOO Not later than 1 year 4,961 4,961 Later than 1 year and not later than 5 years 7,778 7,778




Province of Limpopo


VOTES



18.2 Payables not recognized

Listed by economic classification

Goods and services

Other

Total

Listed by programme level

Admnistration

Transport Operation

Transport Regulation

Total

19 Employee benefits

Leave entitlement

Service bonus (Thirteenth cheque)

Performance awards

Capped leave commitments

Other

Total

30 days

15,264

15,264

Note

30+ days

14,201

433

14,634

2015/16

R'OOO

Total

29,465

433

29,898

2015/16

R'OOO

29,741

65

92

29,898

2015/16

R'OOO

33,841

21,956

11,540

120,897

3,543

191,777

2014/15

R'OOO

Total

2014/15

R'OOO

2014/15

R'OOO

30,290

19,184

10,794

121,634

1,149

183,051

At this stage the Department is not able to reliably measure the long term portion of the long service awards the provision made is for 2016/17 and is disclosed as "other".

The performance awards have been calculated at 1.5% of the total budget for compensation of employees.

Included in the leave entitlement are leave days that were taken as at 31 March 2016 but not captured in the system amounting to R134 thousand. Included in the leave days are leave entitlement with credit balance of R389 thousand due to vacation leave of 22 and 30 days that are allocated annually, but accumulate monthly by 1.8 and 2.5 days.

21


Province of Limpopo


VOTES



2015/16 Note R'OOO

Accrued departmental revenue

Tax revenue 91,871 Fines, penalties and forfeits 117,142

Total 209,013

21.1 Analysis of accrued departmental revenue

Add: Amounts recognized 209,013

Closing balance 209,013

2014/15 R'OOO

83,262 117,646

200,908

200,908

200,908

The Department adjusted the prior year balance for traffic fines with summons which prescribed during 2014-15 Financial year amounting to R56m.

21.2 Impairment of accrued departmental revenue

Estimate of impairment of accrued departmental revenue

Total

37,368 35,580

37,368 35,580

22 Irregular expenditure 2015/16 2014/15

22.1 Reconciliation of irregular expenditure

Opening balance Prior period error

As restated Add: Irregular expenditure - relating to prior year

Add: Irregular expenditure - relating to current year Less: Prior year amounts condoned Less: Current year amounts condoned Less: Amounts not condoned and recoverable

Less: Amounts not condoned and not recoverable

Irregular expenditure awaiting condonation

Analysis of awaiting condonation per age classification Current year

Prior years

Total

22.2 Details of irregular expenditure - current year

R'OOO

1,154

1,154

68

1,222

1,222

1,222

Incident Disciplinary steps taken/criminal proceedings

Three quotations not sourced Under investigation

Total

R'OOO

419

419

735

1,154

735

419

1,154

2015/16 R'OOO

68

68


Province of Limpopo


VOTES



23 Fruitless and wasteful expenditure

23.1 Reconciliation of fruitless and wasteful expenditure

Opening balance

Prior period error As restated Fruitless and wasteful expenditure - relating to prior year

Fruitless and wasteful expenditure - relating to current year Less: Amounts resolved Less: Amounts transferred to receivables for recovery Closing balance

23.2 Analysis of awaiting resolution per economic classification

Current Capital


Total

23.3 Anal sis of Current Year's Fruitless and wasteful ex enditure

2015/16

R'OOO

611

611

12

623

620

3

623

Disciplinary steps taken/criminal Incident roceedin s

Expenditure incurred is as result of interest paid to Eskom.

Expenditure incurred is as result of interest paid to

Municipalities and Telkom.

Total

23.4 Prior period error

Nature of prior period error

Relating to 2014-15

Relating to 2014/15

Total

The matter is under investigation.

The matter is under investigation.

Note

2014/15

R'OOO

707

(3) 704

26 (119)

611

608

3

611

2015/16

R'OOO

7

5

12

2014/15

R'OOO

(3)


Province of Limpopo


VOTES



24. Related party transactions

Limpopo Provincial Treasury

a} Internal Audit Services

The service for auditing the Department is administered by Limpopo Provincial Treasury

and is rendered for free as the staff conducting the audit have been appointed by

Provincial Treasury.

b} Audit Committee Services

There is a Provincial Audit Committee which operates as a support function to all the

Departments.

Gateway Authority Airport Limited

The Department transfer funds to GAAL for handling of Airport operations and maintenance of

Airport infrastructure.

Public Works, Roads & Infrastructure

The Department occupies buildings that belong to the Limpopo Department of Public Works,

Roads & Infrastructure. There is no rental fee paid in terms of GIAMA.

Department of Safety and Security

The Department of Transport shares the same MEC with the Department of Safety and

Security.

Administrator:

Provides support in terms of section 100(1 )(a) of the Constitution of the Republic of South

Africa, 1996

National Department of Transport

275 Bicycles from NDoT were donated to schools from needy communities through our

Department for "Shova Kalula Project".

In kind goods and services provided/received

Provincial Internal Audit Limpopo Provincial Treasury: Audit Committee fees

Total

Note

2015/16

R'OOO

1,885

301

2,186

25


Province of Limpopo


VOTES



2015/16

No. of R'OOO

Key management personnel Individuals

Political office bearers (provide detail below) 1 1,902

Officials: Level 15 to 16 1 1,493

Level 14 (incl CFO if at a lower level) 6 6,435 Family members of key management personnel 1 271

Total 10,101

2014/15

R'OOO

1,806

1,358

6,493

240

9,897

26 Provisions

Staff Debts

SAPO:South African Post Office

Total

26.1 Reconciliation of movement in provisions - 2015/16

Opening balance

Increase in provision

Settlement of provision

Closing balance

Provision Provision 1 2

R'OOO R'OOO

932

(474)

458

Reconciliation of movement in provisions - 2014/15

Provision Provision 1 2

R'OOO R'OOO

Opening balance 319

Increase in provision 613

Closing balance 932

Provision

R'OOO

Provision 3

R'OOO

421 458

37 474

458 932

Provision Total 4 provisions

R'OOO R'OOO

932

(474)

458

Provision Total 4 provisions

R'OOO R'OOO

319

613

932


Province of Limpopo


VOTES



MOVEMENT IN MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 27 2016

MACHINERY AND EQUIPMENT

Transport assets

Computer equipment

Furniture and office equipment


TOTAL MOVABLE TANGIBLE CAPITAL ASSETS

Opening Value balance adjustments

R'OOO R'OOO

273,528

130,705

75,056

13,817

53,950

273,528

Movable Tangible Capital Assets under investigation

Additions R'OOO

148,086

60,175

5,764

1,697

80,450

148,086

Included in the above total of the movable tangible capital assets per the asset register are assets that are under investigation: Machinery and equipment

Disposals R'OOO

33,496

19,110

1,855

779

11,752

33,496

Number

1,088

Closing balance

R'OOO

388,118

171,770

78,965

14,735

122,648

388,118

Value

R'OOO 117,622

The Department continued with the investigation of assets which could not be trace as reported in 2014/15. The Department manage to trace assets amounting to R438 thousand and will continue to investigate the balance in 2016/17.

During 2014/15 the Department transferred assets of R311 m to Department of Public Works, Roads and Infrastructure as reported in the Annual report, during the year under review the Department of Public Works indicated that the part of assets transferred to them amounting to R119m will not be accepted until they are verified by both Departments. The Department has recorded those assets as part of assets under investigation, the verification will continue in 2016/17.

Additions ADDITIONS TO MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH

27.1 2016

Cash R'OOO

MACHINERY AND EQUIPMENT 35,132

Transport assets 19,664

Computer equipment 4,725

Furniture and office equipment 851

Other machinery and equipment 9,892

TOTAL ADDITIONS TO MOVABLE TANGIBLE CAPITAL ASSETS 35,132

Non-cash R'OOO

120,174

40,511

1,039

846

77,778

120,174

(Capital workin-progress

current costs and finance

lease payments)

R'OOO

(7,220)

(7,220)

(7,220)

Received current, not paid (Paid

current year, received

prior year R'OOO

Total R'OOO

148,086

60,175

5,764

1,697

80,450

148,086

27.2


Province of Limpopo


VOTES



Disposals DISPOSALS OF MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2016

Non-cash Total Cash received Sold for cash disposal disposals Actual

R'OOO R'OOO R'OOO R'OOO

MACHINERY AND EQUIPMENT 13,511 19,985 33,496 3,031

Transport assets 12,816 6,294 19,110 2,968

Computer equipment 260 1,595 1,855 22

Furniture and office equipment 328 451 779 4

Other machinery and equipment 107 11,645 11,752 37

TOTAL DISPOSAL OF MOVABLE TANGIBLE CAPITAL ASSETS 13,511 19,985 33,496 3,031

27.3 Movement for 2014/15 MOVEMENT IN MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2015

MACHINERY AND EQUIPMENT

Transport assets

Computer equipment

Furniture and office equipment


TOTAL MOVABLE TANGIBLE CAPITAL ASSETS

Opening balance

R'OOO

565,251

206,419

77,011

16,105

265,716

565,251

Prior period error

R'OOO

(385)

(329)

(31)

-

(25)

(385)

Addition s Disposals

R'OOO R'OOO

35,678 327,016

24,527 99,912

3,020 4,944

547 2,835

7,584 219,325

35,678 327,016

Closing balance

R'OOO

273,528

130,705

75,056

13,817

53,950

273,528


Province of Limpopo


VOTES



28 Intangible Capital Assets

MOVEMENT IN INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2016

Value Closing Opening balance adjustments Additions Disposals balance


SOFTWARE 124 124

TOTAL INTANGIBLE CAPITAL ASSETS 124 124

Additions ADDITIONS TO IMMOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED

29 31 MARCH 2016

BUILDINGS AND OTHER FIXED STRUCTURES

Non-residential buildings

Other fixed structures

TOTAL ADDITIONS TO IMMOVABLE TANGIBLE CAPITAL ASSETS

Non-Cash cash

R'OOO R'OOO

4,853

4,853

4,853

Received (Capital work- current, not

in-progress paid (Paid current costs current year, and finance received

lease payments) prior year Total

R'OOO R'OOO R'OOO

(4,853)

(4,853)

(4,853)

27.4


Province of Limpopo


VOTES



27 .3.1 Prior period error Note


Relating to 2014/15 (affecting the opening balance)

Duplicate

Non qualifying Assets

Relating to 2014/15

Total

Minor assets

2014/15 R'OOO

(385)

(366)

(19)

(385)

MOVEMENT IN MINOR ASSETS PER THE ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2016

Specialis ed Heritag Machinery Biolog

military Intangible e and ical assets assets assets equipment assets Total R'OOO R'OOO R'OOO R'OOO R'OOO R'OOO


Value adjustments 2,531 2,531

Additions 629 629

Disposals 2,401 2,401

TOTAL MINOR ASSETS 26,806 26,806

Specialis ed Heritag Machinery Biolog

military Intangible e and ical assets assets assets equipment assets Total

Number of R1 minor assets 1,146 1,146 Number of minor assets at

cost 29,931 29,931 TOTAL NUMBER OF

MINOR ASSETS 31,077 31,077


Province of Limpopo


VOTES



27.4.1 Minor Capital Assets under investigation

Included in the above total of the minor capital assets per the asset register are assets that are under investigation:


Minor assets

Number

3,975

MOVEMENT IN MINOR ASSETS PER THE ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2015

Specialized Machinery military Intangible Heritage and Biological assets assets assets equipment assets


Opening balance 35,292

Prior period error

Additions 1,214

Disposals 10,459

TOTAL MINOR ASSETS 26,047

Specialized Machinery military Intangible Heritage and Biological assets assets assets equipment assets

Number of R1 minor assets 713 Number of minor assets at

cost 21,103 TOTAL NUMBER OF

MINOR ASSETS 21,816

27.4.2 Prior period error Note


Relating to 20WW/XX (affecting the opening balance)

Relating to 2014/15

Total

Value

R'OOO

4,311

Total

R'OOO

35,292

1,214

10,459

26,047

Total

713

21,103

21,816

2014/15 R'OOO

30

31


Province of Limpopo


VOTES



Principal-agent arrangements 2015/16

30.1 Department acting as the principal Fee paid R'OOO

Gateway Authority Limited : GAAL

Municipalities 68,359

South African Post Office : SAPO 10,938

Road Traffic Management Corporation

Transport Infrastructure

Total 79,297

2014/15

R'OOO

40,000

66,363

8,513

370,889

485,765

Municipalities and SAPO for collection of revenue at a commission of 11.4% (SAPO) and Municipalities at 20%. Road Traffic Management Corporation: Interact with the Department with regard to Road Traffic.

INVENTORY (Effective 1 April 2017) 2015/16 2014/15

Note R'OOO R'OOO

Inventory Annexure 6


Add/(Less): Adjustments to prior year balances

Add: Additions/Purchases - Cash 10,065 13,897

Add: Additions - Non-cash

(Less): Disposals (35,817)

(Less): Issues (10,041) (11,330)

Add/(Less): Adjustments



Province of Limpopo


VOTES



47 STATEMENT OF CONDITIONAL GRANTS RECEIVED

NAME OF GRANT

Public

Transport

Grant

Division of

Revenue Act/Prov

incial Grants

R'OOO

298,298

298,298

Annexure 1A

GRANT ALLOCATION Roll DOR Other Over A Adjust

s Adjus ments tment

s

R'OOO R'OOO R'OOO

SPENT Total Amoun Amount

Availa t spent ble receive by

d by depart depart ment ment

R'OOO R'OOO R'OOO

298,298 298,298 298,298

298,298 298,298 298,298

Under / (overspe

nding)

R'OOO

STATEMENT OF CONDITIONAL GRANTS AND OTHER TRANSFERS TO MUNICIPALITIES

GRANT ALLOCATION TRANSFER

Divisi Roll Adjus Total Actua Fund Re- Amount on of Overs tment Avail I s allocation receive

Reven s able Trans Withh s by d by ue Act fer eld National Municip

Treasury ality or

NAME OF National MUNICIPALIT Departme

nt

R'OOO R'OOO R'OOO R'OOO R'OOO R'OOO R'OOO R'OOO

Polokwane

Municipality 117 117 116

Capricorn


Mopane


Sekhukhune


Vhembe


Waterberg


Total 392 392 388

%of availabl e funds

spent bydept

%

100%

SPENT

Amount spent

by munici pality

R'OOO

2014/15 Divisio Amou

n of nt Reven spent ue Act by

depart ment

R'OOO R'OOO

291,852 291,847

291,852 291,847

2014/15

%of Divisio availa n of

ble Revenu funds e Act spent

by munici pality

% R'OOO

300

94

59

111

102

68

734

ANNEXURE 1B


Province of Limpopo


VOTES



STATEMENT OF TRANSFERS TO DEPARTMENTAL AGENCIES AND ACCOUNTS

DEPARTMENT/AGENCY/ACCOUNT

Gateway Authority Limited :GAAL

Public Sector SETA

Total

ANNEXURE 1C

Adjusted appropriation

R'OOO

45,300

1,590

46,890

TRANSFER ALLOCATION Roll Adjustments

Overs

R'OOO R'OOO

TRANSFER

Total Available

R'OOO

45,300

1,590

Actual Transfer

R'OOO

45,300

1,590

46,890 46,890

%of Available

funds transferred

%

100%

100%

STATEMENT OF TRANSFERS/SUBSIDIES TO PUBLIC CORPORATIONS AND PRIVATE ENTERPRISES

TRANSFER ALLOCATION EXPENDITURE

Adjusted Roll Adjustments Total Actual %of Capit Current NAME OF PUBLIC appropriation Overs Available Transfer Available al CORPORATION/PRIVATE Act funds ENTERPRISE transferred

R'OOO R'OOO R'OOO R'OOO R'OOO % R'OOO R'OOO

Public corporations Bus Subsidies : National 298,298 298,298 298,298 100.0%

Bahwaduba Bus Services 22,859 22,859 22,858 100.0%

Madodi Bus Services 16,955 16,955 16,955 100.0%

Lowveld Bus Services 24,156 24,156 24,155 100.0%

G. Phadziri Bus Sevices 36,364 36,364 36,363 100.0%

Mabirimisa Bus Services 29,475 29,475 29,474 100.0%

Putco Bus Services 408 408 408 100.0%

Risaba Bus Services 7,663 7,663 7,663 100.0%

Great North Bus Services 150,584 150,584 150,588 100.0%

Duo Light /Swangis Bus Services 9,834 9,834 9,834 100.0%

Bus Subsidies Provincial Subsidies 359,999 359,999 353,456 98.2%

Enos Bus Services 32,817 32,817 32,786 99.9%

Great North Bus Services 113,293 113,293 107,565 94.9%

Kopano Bus Services 28,787 28,787 28,760 99.9%

LimpopoTaxi Council 7,000 7,000 7,000 100.0%

Mabidi Bus Sevices 6,998 6,998 6,889 98.4%

Magwaba Bus Services 28,878 28,878 28,722 99.5%

Mathole Bus Sevice 16,405 16,405 16,376 99.8%

Mukondeleli Bus Services 12,803 12,803 12,792 99.9%

Mulaudzi Bus Services 21,281 21,281 21,275 100.0%

Netshituni Bus Services 45,002 45,002 44,995 100.0%

R.Phadziri Bus Services 15,657 15,657 15,242 97.3%

Duo Light /Swangis Bus Services 31,078 31,078 31,054 99.9%

Madodi Bus Services

Sub total: Public corporations 658,297 658,297 651,754 99.0%

2014/15

Appro-priation

Act

R'OOO

40,000

3,140

43,140

2014/15 Appro-priation

Act

R'OOO

291,8S2

22,396

16,606

24,947

35,567

28,835

397

7,563

145,887

9,654

363,089

32,281

115,651

28,352

5,000

6,957

28,423

15,769

12,612

20,693

44,321

15,371

30,526

7,133

654,941


Province of Limpopo


VOTES



ANNEXURE1D STATEMENT OF TRANSFERS TO HOUSEHOLDS

TRANSFER ALLOCATION EXPENDITURE

Adjusted Roll Adjustm Total Actual appropriati Overs ents Availab Transfer

on Act le

HOUSEHOLDS


Transfers Leave Gratuity 11,754 11,754 5,055

Bursaries: Non employees 280 280 258

Claims against the State 2,850 2,850 2,841

14,884 14,884 8,154

ANNEXURE1H

STATEMENT OF GIFTS, DONATIONS AND SPONSORSHIPS RECEIVED

NATURE OF GIFT, DONATION OR NAME OF ORGANISATION SPONSORSHIP

Received in cash Vouchers Total Client Services : TCS

Enabling Solution

IT Master

Cash: Hiring of venue for memorial service

Cash: Hiring of venue for memorial service

Truvelo Manufacturers (pty)LTD

Subtotal

Received in kind

Old Mutual Group Scheme

South African Breweries (SAB)

Self Help Association of Paraplegics

Mankweng Taxi Association

Kopano Bus Company

Subtotal

TOTAL

ANNEXURE 11

Vouchers

Microwave Oven

Washing Machines, Deep Freezers and Microwave Oven

Toyota Quest 1.6

2x3/4 Beds(base & mattresses)

Various appliances x 9

STATEMENT OF AID ASSISTANCE RECEIVED

NAME OF DONOR PURPOSE

Received in cash

Road Traffic Management Corporation

Subtotal

OPENING BALANCE REVENUE

R'OOO R'OOO

38,043 6,600

38,043 6,600

%of Available

funds transferre

d

%

43%

92%

100%

2015/16

R'OOO

1

65

183

5

12

266

266

EXPENDI-TURE

R'OOO

7,217

7,217

2014/15

Appro-priation

Act

R'OOO

5,394

60

3,023

8,477

2014/15

R'OOO

17

2

2

8

29

29

CLOSING BALANCE

R'OOO

37,426

37,426


Province of Limpopo

ANNEXURE1J


VOTES



STATEMENT OF GIFTS, DONATIONS AND SPONSORSHIPS MADE AND REMISSIONS, REFUNDS AND PAYMENTS MADE AS AN ACT OF GRACE

NATURE OF GIFT, DONATION OR SPONSORSHIP

(Group major categories but list material items including name of organisation)

Made in kind

The Mopai and Nthane families in Zebediela : Various appliance x9

The Mopai and Nthane families in Zebediela: 2 x3/4 beds (base and mattresses)

Driver of the year competition : Washing Machine, Deep Freezers and Microwave

TOTAL

ANNEXURE1K STATEMENT OF ACTUAL MONTHLY EXPENDITURE PER GRANT

GRANT TYPE APRIL MAY JUN JUL AUG SEPT OCT

2015 2015 2015 2015 2015 2015 2015

R'OOO R'OOO R'OOO R'OOO R'OOO R'OOO R'OOO

NOV DEC

2015 2015

R'OOO R'OOO

2015/16

R'OOO

12

5

65

82

JAN

2016

R'OOO

2014/15

R'OOO

FEB MAR

2016 2016 TOTAL

R'OOO R'OOO R'OOO

Public Transport Grant 21,909 24,460 24,546 27,329 24,574 24,902 26,080 25,119 24,751 24,763 49,865 298,298

Total 21,909 24,460 24,546 27,329 24,574 24,902 26,080 25,119 24,751 24,763 49,865 298,298

ANNEXURE 2A

STATEMENT OF FINANCIAL GUARANTEES ISSUED AS AT 31 MARCH 2016 - LOCAL GUARANTOR Guarant Original Openin Guarant Guarantee Revalu INSTITUTION ee in guarant g ees draw d ations

respect eed balance downs repayment of capital 1 April during s/

amount 2015 the year cancelled/ reduced/ released

during the year


Housing

FNB 44

ABSA 158 90

VBS Mutual Bank SS

NP Development

Bank 518 213 158 (1)

Subtotal 775 213 248 (1)

Closing Guarantee Realised balance d interest losses not

31 for year recoverable March ended 31 i.e. claims2016 March paid out

2016

R'OOO R'OOO R'OOO

44

68

SS

572

739


Province of Limpopo


VOTES



ANNEXURE 38

STATEMENT OF CONTINGENT LIABILITIES AS AT 31 MARCH 2016

NATURE OF LIABILITY Opening Liabilities Liabilities balance incurred paid/

1 April 2015 during the cancelled/ year reduced

during the year

R'OOO R'OOO R'OOO

Claims against the department

Niewenhuis & Another v/s MEC 1,711

GWC Horn -vs-MEC 100

Amanda Wilehemia Englelbecht-vs-MEC 422

Tshikiwani Ester Nukeri and Others -vs- MEC 950 395

Mrs Mmako NS -vs- MEC 34 34

Maake Mptswalo Philemon -vs- MEC 100 100

Lephale Lebapa Lebtuation -vs- MEC 100 100

Katishi Stephen Kopane vs MEC 84 4

Mr Pretorius vs MEC 4 4

Mr Lima Dubro vs MEC 1,000

Sodeka Robert Kabela vs MEC

Shilubana B.N vs MEC 18

Moses Sipho Mahlagu vs MEC 38

Ma Nkoko vs MEC 16

Liabilites Closing recoverabl balance e (Provide 31

details March hereunder) 2016

R'OOO R'OOO

1,711

100

422

555

80

1,000

18

38

16


Province of Limpopo


VOTES



ANNEXURE 38 STATEMENT OF CONTINGENT LIABILITIES AS AT 31 MARCH 2016

NATURE OF LIABILITY Opening Liabilities Liabilities Liabilites Closing balance incurred paid/ recoverable balance

1 April 2015 during the cancelled/ (Provide 31 March year reduced details 2016

during the hereunder) year



Andrie Ferreita vs MEC

Johannes Wilhelm Les vs MEC 20 20

J F Janse Van Rensburg vs MEC 40 40

Victor Mashudu Davhana v/s MEC 300 300

Graime Armstrong v/s MEC 2 2

Elias Gontse Madiba vs MEC 100 100 200

Mahango M.J vs MEC 562 562

Jacob Kwetepane vs MEC 100 100

DR Randani Osbaorn Tshikosi vs MEC 300 300

MR Ngwako Edward Gafane vs MEC 13 13

Mrs Dikonketso Moabelo vs MEC 2 2

Mrs Aletta Kotze vs MEC 3 3

M.R Maluleke vs 5 5

Antoinette Geerdts vs MEC 340 340

Nadia Fourie vs MEC 1 1

Mr Chavalala Jabulani vs MEC 100 100

Mr L Du Pisane vs MEC 4 6 10

Mante Eunice Maepa vs MEC 2 2 4

Mathopa Ernest Kwena vs MEC 1 1

Wayne Gavin Van Den Berg vs MEC 6 6

Mario Patrick Peterson vs MEC 1 1

Boxing Philemon Sebola vs MEC 2 2

Cerva Brain vs MEC 2 2

Dawid Stephans Fourie vs MEC 3,520 653 2,867

PKG Dube VS MEC 135 135


Province of Limpopo


VOTES





1 April 2015 during the year cancelled/ reduced

during the year

R'OOO R'OOO R'OOO


Shingange David Masocha vs MEC 1 1

Malesela Brian Madiba vs MEC 4 4

A.E Tshivhase vs MEC 100

July Edward Malabela vs MEC 7 7

Tshikani Christopher Shirinda vs Matsuvuki Amos Sithole vs MEC 500 500

Louise Schoeman vs MEC 25 25

Joe Mtebule vs MEC 5

G.J Scheepers vs MEC 2 2

Nobela E and Ngobeni P vs MEC 120

SWP Hanekom vs MEC 5 5

Muafhe Johannes vs MEC 4,390

Ngululu Bulk Carries vs MEC 1,073

On Point Engineers (PTY) ltd vs MEC 2,610 2,610

Moimana Clement vs MEC 2

Mosima Rosemary Mohlahlane vs MEC 2 2

Chris Nkwinika vs MEC 500 500

Roberto King VS MEC 1,000

Themba Skosana vs MEC 1 1

Judas Piet Skosana vs MEC 2 2

Ndou N.T vs MEC 200

Sarika Dayal Morar vs MEC 55 55

Matlwa F.P vs MEC 2 2

Abakholwa Community Developers vs MEC 1,720

Aphane P.K vs MEC 4 4

Khutje Johannes Mseteka vs MEC 1 1

Liabilites Closing recoverable balance

(Provide 31 March details 2016

hereunder)

R'OOO R'OOO

100

5

120

4,390

1,073

2

1,000

200

1,720


Province of Limpopo


VOTES



ANNEXURE 38

STATEMENT OF CONTINGENT LIABILITIES AS AT 31 MARCH 2016

NATURE OF LIABILITY Opening Liabilities Liabilities Liabilites balance 1 incurred paid/ recoverable

April 2015 during the cancelled/ (Provide year reduced details




Malumane V.M vs MEC 3 3

Jan Maarten Kruger vs MEC 12 12

Nkgabe Jan Maanaso vs MEC 1 1

Sello Andrew Makhuthudisa vs MEC 1 1

Joseph Makusku vs MEC 9 9

Thembhani Lettuce Chauke vs MEC 1 1

Mokoena Mosoetsi Edwin vs MEC 1,000

Badugela Shavhani Albert vs MEC 1,500

Tinyiko Mhlanga vs MEC 24 24

Malebo Monica Josephine Namane vs MEC 3 3

Monashane J vs MEC 1 1

Mokwapa Frans Makgae vs MEC 6 6

Sandvik Minning (Modise Letsapa) vs MEC 18 18

J Du Preez vs MEC 17 17

Leigh Lepelle vs MEC 3 3

Pohotona D.T vs MEC 5 5

Themba Khumalo vs MEC 35

L.J De Klerk vs MEC 580

Koegelenberg N.C vs MEC 10

Joy Matshoge vs MEC 16 16

Tighitsi N.E vs MEC 10,000 10,000

Mahole Michael Clarence vs MEC 4

Venter Dricky Karen vs MEC 3 3

Closing balance

31 March 2016

R'OOO

1,000

1,500

35

580

10

4


Province of Limpopo


VOTES



ANNEXURE3B STATEMENT OF CONTINGENT LIABILITIES AS AT 31 MARCH 2016

NATURE OF LIABILITY


Mthobeni J vs MEC

Makgamatha Moyahabo Jerry vs MEC

Fourie Annelize vs MEC

Tshidiso Travels vs MEC On Point Engineers (PTY) ltd In Curatorship vs MEC

Bakker Anton vs MEC

Mosefe Ishmael Dolamo vs MEC

Craill Christo vs MEC

Mothiba M.E vs MEC

Makweng Chicken & Eggs vs MEC

Coetzee Johannes vs MEC

Botha W.S vs MEC

Muswese Louisah vs MEC

Mhangwane G.T vs Mee

Phalane Mamphane Eva vs MEC

Mhangwane G.T vs Mee

Hasane Nhlahla vs MEC

Ettmeyer S vs MEC

Mbedzi Frank vs MEC

Gutter Paul vs MEC

Stirk R.C vs MEC

Capricorn Security Services vs MEC

Chauke Thomas vs MEC

Malola Mercy Makhukhu vs MEC

Makwela Pheagane Brain vs MEC

Homeland Media cc vs MEC

Opening Liabilities balance incurred 1 April during the 2015 year

R'OOO R'OOO

32

1

3

480

8,034

21

2

3

6

1,565

41

600

80

21

2

28

300

2

6,000

5,000

1

3

4

1

22

Liabilities paid/ cancelled/

reduced during the year

R'OOO

32

3

480

253

21

3

21

2

28

5,000

1

3

4

22

Liabilites Closing recoverabl balance e (Provide 31 March

details 2016 hereunder)

R'OOO R'OOO

1

7,781

2

6

1,565

41

600

80

300

2

6,000

1


Province of Limpopo


VOTES




NATURE OF LIABILITY Opening Liabilities Liabilities paid/ Liabilites balance incurred cancelled/ recoverabl

1 April 2015 during the reduced during e (Provide year the year details

hereunder)



Skhosana Lukas vs MEC 100

Skhosana Kleinbooi vs MEC 82

Mohale Ntate William vs MEC 63 63

Maliavusa Aifheli Humphery 2

Unathi Bere vs MEC 170

Mathivha Elelwane Maemu vs MEC 2

Dorota Czerpinska vs MEC 70

Tlaka Hertbert Letlakane vs MEC 1

Swafo Ngwetsama Elika vs MEC 519

Allen Pugh vs MEC 21

Ledwaba Reginald Johannes Malose vs MEC 300

Semenya Chris vs MEC 100 50

Matjipa LS vs MEC 2

Maluleka Elias vs MEC 1

Makhubele Mashango Godfrey vs MEC 2 2

Magoro K.J vs MEC 2

Malitsha Shumani vs MEC 3

Sambo Doctor Calvin vs MEC 1

Sebelemetja Leonard Tsietsi vs MEC 3

Vandzawu General Trading vs MEC 300 100

Ratau Moleka Mathews vs MEC 3

Juan Marie vs MEC 7,850

Makoela JM vs MEC 100

Ntsoane M.F vs MEC 100

Machabaphala MM vs MEC 50 50

Dhladhla M VS MEC 120 120

Closing balance

31 March 2016

R'OOO

100

82

2

170

2

70

1

519

21

300

50

2

1

2

3

1

3

400

3

7,850

100

100


Province of Limpopo


VOTES





1 April 2015 during the cancelled/ year reduced

during the year

R'OOO R'OOO R'OOO


Mabasa Hasani Eric vs MEC 300

Maluleka Steven vs MEC 300 300

Anthony Lewis vs MEC SOS

Matlala MC vs MEC 15 15

Naude Helan Maria vs MEC 1 1

Zungu Sifiso Erick 2 2

Maake Meshack Vincent vs MEC 23

Shai Abram Mapiti vs MEC 2

Motlhakoane Mosito Reuben vs MEC 3

Moabelo Lesiba Stephen vs MEC 49

Sekhuda Michael Sontaga vs MEC 86

Matjomane Khomotjo vs MEC 1 1

Brunette George Francois vs MEC 1,750

Mangwato M.G vs MEC 9 9

Allied Plant 2000 cc vs MEC 12

Dawid Hermanus Botes vs MEC 259

Mahlatse Prince vs MEC 100

Van Heerden VA vs MEC 6

Snyman Gordan vs MEC 44

Kgaphola Simon Rakgoane vs MEC 1

Mogoboya William Matsobane vs MEC 19 7

Johannes Jacobus Marthinus Van Der Westhuizen vsMEC 195

Molepo Kwakwadi Daniel vs MEC 13 13

Boloto Armando vs MEC 74

Steyn Dirk Johannes vs MEC 49

Maphaha Tshifhiwa Churchill vs MEC 500 500



hereunder)

R'OOO R'OOO

300

SOS

23

2

3

49

86

1,750

12

259

100

6

44

1

12

195

74

49


Province of Limpopo


VOTES




NATURE OF LIABILITY Opening balance Liabilities Liabilities paid/ Liabilites Closing 1 April 2015 incurred cancelled/ recoverabl balance

during the reduced during e (Provide 31 March year the year details 2016

hereunder)



Chipu M.G vs MEC 14 14

Thama Sehlare Wilhemina vs MEC 100 100

Netshiavha T.E vs MEC 79 79

Segabutla Micheal Sponono vs MEC 2 2

Komape E.P vs MEC 4 4

Janse Van Rensburg P.J vs MEC 4 4

Hloaela Jan vs MEC 1 1

Mashiane Marcus vs MEC 2 2

Dhanasa SA Garen Nair vs MEC 19 19

Matshika Everence V.A vs MEC 8 8

Mutibi Marcus M vs MEC 24 24

Ndlovu Tintswalo vs MEC 1 1

Selepe Tlou Edwin vs MEC 1 1

Larson G.E vs MEC 7 7

Johan Steyl vs MEC 3 3

Lenette Saayman vs MEC 27 27

Vercueil Ellen Deon vs MEC 12 12

Van Niekerk Francois vs MEC 27 27

Sebenzile Gana vs MEC 4,000 500 3,500

Masenya T.J vs MEC 2 2

Kurt Bradford Severain vs MEC 4 4

Morne Muller vs MEC 20 2 18

Rasheeq Contractors BK vs Sebego Maloka & Vilioen Civill Engineers vs MEC 589 589

Merrick Henry vs MEC 12 12

Pylman Juan vs MEC 1 1

Mashifane Jimmy Mamanye vs MEC 120 120


Province of Limpopo


VOTES




NATURE OF LIABILITY Opening Liabilities Liabilities paid/ Liabilites Closing balance incurred cancelled/ recoverable balance

1 April 2015 during the reduced during (Provide 31 March 2016 year the year details

hereunder)



Lusenga Galie Emmanuel vs MEC 790 790

Tshifularo Freddy Mafhura vs MEC 353 353

Raliwedza T.V vs MEC 28 28

Dzivhani Lutendo Fitzgerald vs MEC 51 51

Motlanthe Masila Stephenm vs MEC 6,075 6,075

Fourie Pieter Sarel vs MEC 32 32

Raganya M.R vs MEC 1,700 1,110 590

Lepulane M.M vs MEC 1 1

Shihundla N.P vs MEC 7 7

Du Toit Jan Johannes vs MEC 6 6

Mphelo L vs MEC 120 120

Maropola T.G vs MEC 3 3

Zwane Toy Jonas vs MEC 4 4

Mbambale Maria Namadzavho vs MEC 2 2

Sepheu Ntipu Gibson vs MEC 2 2

Serna Thomas Maphofora vs MEC 2 2

Mudimeli Peter Nditsheni vs MEC 2 2

Mafalo Humpfry Katlego vs MEC 100 100

Venter Willem VS MEC 68 68

Delta Property Fund LTD vs MEC 638 638

Priggle Cornelia Isabella vs MEC 2 2

Vuyisa Zukile Garret Adams vs MEC 6 6

Chauke M.B vs MEC 33 33

JCS Van Wyk vs MEC 34 34

Govender Rubentharan vs MEC 52 52

Joey Van Heerden vs MEC 1 1

Phulwana R.F vs MEC 3 3

Mahadulula A.A vs MEC 10 10


Province of Limpopo


VOTES




NATURE OF LIABILITY Opening Liabilities Liabilities paid/ Liabilites Closing balance incurred cancelled/ recoverable balance

1 April 2015 during the reduced during (Provide 31 March year the year details 2016

hereunder)

R'OOO R'OOO R'OOO R'OOO R'OOO Claims against the department

Kgooa Tebogo Lekgau vs MEC 3 3

Boshego Patrick vs MEC 27 27

Smit Gerald Pieter vs MEC 9 9

Leope Nixson Mohlala vs MEC 23 23

Tladi Tumishi Hebron vs MEC 5 5

Shoprite Checkers vs MEC 6 6

Stickling Andre vs MEC 14 14

Theunissen Hannes vs MEC 57 57

Masobela Monaheng Joseph vs MEC 5 5

Phakwe Jacob Tshepiso vs MEC 5 5

Mphela ND vs MEC 117 117

Mothotse M vs MEC 12 12

Mogaladi L vs MEC 138 138

Viljoen Kenneth M vs MEC 11 11

Potgieter Natasha (1) vs MEC 9 9

Potgieter Natasha (2) vs MEC 10 10

Coetzee Chari vs MEC 26 26

Muneo Martha Muriel vs MEC 1 1

Malindi M vs MEC 94 94

Barned Vermaas vs MEC 14 14

Sebyeng P.E vs MEC 36 36

Maepa Eunice Mante vs MEC 3 3

Nenzelele Arinao Patience vs MEC 35 35

Swardt Redge D.E vs MEC 72 72

Molokomme Palesa vs MEC 19 19

Truter Barend vs MEC 19 19

Fernandes Marlene vs MEC 10 10


Province of Limpopo


VOTES




NATURE OF LIABILITY Opening Liabilities Liabilities paid/ balance incurred cancelled/

1 April 2015 during the year reduced during the year

R'OOO R'OOO R'OOO


Le Roux Jacobus Gabriel vs MEC 48

Russell Alan Michael Vincent vs MEC 10

Snyman Jacques vs MEC 22 22

Maloba Nicholus Maespla vs MEC 19

Smith Michael Duncan vs MEC 15

Meyer Frederick Coenraad vs MEC 11

Maimela Phillemon Mahudu vs MEC 2

Cilliers Daniel vs MEC 32

Makhubela S.R vs MEC 15

Thaba M.J (Bronlink ) vs MEC 31 31

Mahori Rhulani vs MEC 3

Wendy Strauss vs MEC 16

Leara Levy vs MEC 47

Mhangwana MM vs MEC 6 6

Mokwena Mpere vs MEC 73

Siligana lvhani vs MEC 100

Mabitsela AC VS MEC 1 1

Marothi JS vs MEC (Matiela Monicca Choeu) 24

Thaba MT vs MEC 29

Phokoane Frans Phasha vs lsaah Wilskut Modisha (olb} VS MEC 500

Jones JC vs MEC 87

Lubbe Gert VS MEC 16

Russell Dickinson vs MEC 10 10

Eis Christiaan Phillipus vs MEC 200

Pretorius Chantelle vs MEC 1,800

Ramasha T.R 100

S.A Auto Parts vs MEC 88 3



hereunder)

R'OOO R'OOO

48

10

19

15

11

2

32

15

3

16

47

73

100

24

29

500

87

16

200

1,800

100

91


Province of Limpopo


VOTES



ANNEXURE 3B STATEMENT OF CONTINGENT LIABILITIES AS AT 31 MARCH 2016

NATURE OF LIABILITY Opening Liabilities Liabilities paid/ Liabilites Closing balance 1 incurred during cancelled/ recoverable balance

April 2015 the year reduced during (Provide details 31 March 2016 the year hereunder)



Botha JM vs MEC 178 178

Letoka FS vs MEC 56 56

Mavhutha Tshianelo vs MEC 100 100

Hydromucl CJ (PTY) LTD vs MEC 70 70

Ntlatlana K.M vs MEC 123 123

Kemelo Mocheko vs MEC 1 1

Phillipine Phuti Mabetwa vs MEC 14 14

Matsimela Tau Donald vs MEC 8 8

Maseko Sipho vs MEC 2 2

Masemola MP vs MEC 71 71

Mathebula MP vs MEC 41 41

Sithorisa Donald Makapela vs MEC 2 2

Maswanganyi Hanyani Lawrence vs MEC 2 2

Makhomisani Moloko vs MEC 144 144

Matshegoa Ntirhelang John vs MEC 2 2

Hlongwane GM vs MEC 30 3 33

Allanson Douglas Lain vs MEC 1 1

Chauke F.P vs MEC 37 37

Khwinana Lesiba Alfred vs MEC 66 66

Van Wyk JS vs MEC 1 1

Skgobela FP VS MEC 501 501

Tladi MA vs MEC 41 41

Mamogoba S vs MEC 9 9

Macevele S vs MEC 1 1

Magwato M.G vs MEC 9 9

Venter Johan vs MEC 31 31


Province of Limpopo


VOTES




NATURE OF LIABILITY Opening Liabilities Liabilities paid/ balance 1 incurred cancelled/

April 2015 during the reduced during year the year

R'OOO R'OOO R'OOO


Du Plessis J.P vs MEC 1,588

Hercules Alan Myburgh vs MEC 57

Rampai Piet Dube vs MEC 90

Potgieter Jacobus Lourens vs MEC 2

Horn Marthinus JJ vs MEC 15

Fourithis Loanis vs MEC 532

Masemola Thaule vs MEC 24

Thetane John Mbovhu vs MEC 100

Rebb Philip vs MEC 13

Maimela Tsebo Phillipus vs MEC 1

Kilian Conrade vs MEC 200

Mitisa MF vs MEC 17

Matwale Zeth Makua & Another vs Mokgate George vs MEC 120

Mokgalaka M.J vs MEC 93

Maluleke M.H vs MEC 100 100

Van Heerden Debra Ann vs MEC 650

Gwagwa Andrew Mashieng vs MEC 123

Masha Phorane Peter vs MEC 25

Morema Mpho vs MEC 2,000

Mazibuko Gesani vs MEC 115

J&R Bearings and Industrial Supplier vs MEC 200

Nashua Limpopo vs MEC 31

Maluleke Mihlothi Henry vs MEC 500

Mmamokgoshi Construction cc vs MEC 4,100

Mannye Malope Joseph vs MEC 100

Moropodi BN vs MEC 6

Liabilites Closing recoverabl balance e (Provide 31 March

details 2016 hereunder)

R'OOO R'OOO

1,588

57

90

2

15

532

24

100

13

1

200

17

120

93

650

123

25

2,000

115

200

31

500

4,100

100

6


Province of Limpopo


VOTES




NATURE OF LIABILITY Opening Liabilities Liabilities Liabilites balance incurred paid/ recoverable

1 April 2015 during the cancelled/ (Provide year reduced details




Magabe Daniel Thwaledi vs MEC 100

Ngashiane Marcus Molebatsi vs MEC 1,300 1300

Masese Klass Madigoe vs MEC 222

G&C Cafe Supermarket & Bakery vs MEC 32 32

Morifi Phillip Masheng vs MEC 2,025

Manganyi KC vs MEC 2

Makgalatiba Vusi Abram vs MEC 200

MPA Investigator 323

Baeta Alberto vs MEC 11

Nkadimeng SF vs MEC 47

Subtotal 91,516 16,856 27,138

ANNEXURE4 CLAIMS RECOVERABLE

Confirmed balance Unconfirmed balance outstandina outstandina

Closing balance

31 March 2016

R'OOO

100

222

2,025

2

200

323

11

47

81,234

Total

GOVERNMENT ENTITY 31/03/2016 31/03/2015 31/03/2016 31/03/2015 31/03/2016 31/03/2015


DEPARTMENTS

Department of Education 11 17 11 17

Corporate Governance 77 77 77 77

GEPF : Government Employee Pension Fund 79 79 79 79

Gauteng Department of Infrastructure Development 48 48

Department of Community Safety 24 24

Department of Public Works, Roads & Infrastructure 5,780 60 5,780 60

Department of Corporative Governance , Human 106

Settlement & Traditional Affairs

Department of Agriculture and Rural Develop 32

Limpopo Legislature 49 49

6,085 354 5,947 354


Province of Limpopo


VOTES



ANNEXURE 5

INTER-GOVERNMENT PAYABLES

GOVERNMENT ENTITY

DEPARTMENTS Current Dept Economic Dev ,Environment & Tourisim (Limpopo)

Dept Health and Social Development

Dept Higher Education and Training

Dept Education

The Statistics South Africa

Dept of Public Works

Subtotal

ANNEXURE6

INVENTORY

Inventory

Opening balance Add/(Less): Adjustments to prior year balances

Add: Additions/Purchases - Cash

Add: Additions - Non-cash

(Less): Disposals

(Less): Issues

Add/(Less): Adjustments

Closing balance

Note

Confirmed balance outstanding

31/03/2016 31/03/2015

R'OOO R'OOO

2015/16

Quantity I R'OOO

21,102 2,162

11,033 10,065

(98,199) (10,041)

(66,064) 2,186

Unconfirmed balance Total outstanding

31/03/201 31/03/201 31/03/201 31/03/201 6 5 6 5


2 2 2

3 3 3 3

5 5 5 5

14 14 14 14

1 1 1 1

16 16 16 16

39 41 41 41

2014/15

Quantity I R'OOO

1,329,280 35,412

114,356 13,897

(478,337) (35,817)

(944,197) (11,330)

21,102 2,162


Province of Limpopo


VOTES



Movement in Capital Work-in-Progress

MOVEMENT IN CAPITAL WORK-IN-PROGRESS FOR THE YEAR ENDED 31 MARCH 2016

Opening Current Year Completed Closing balance balance CapitalWIP Assets


BUILDINGS AND OTHER FIXED STRUCTURES 605,789 4,853 (29,530) 581,112

Dwellings

ENon-residential buildings 4,853 (29,530) 581,112

Other fixed structures

TOTAL 605,789 4,853 (29,530) 581,112

MOVEMENT IN CAPITAL WORK-IN-PROGRESS FOR THE YEAR ENDED 31 MARCH 2015

Prior Current Completed Closing Opening period Year Assets balance balance errors Capital

WIP

R'OOO R'OOO R'OOO R'OOO R'OOO BUILDINGS AND OTHER FIXED STRUCTURES 680,208 (86,138) 11,719 605,789

Dwellings

Non-residential buildings 680,208 (86,138) 11,719 605,789

Other Fixed Structures

TOTAL 680,208 (86,138) 11,719 605,789



Head Office: Limpopo Department of Transport

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PR: 91/2016 ISBN:978-0-621-44428-5

TRANSPORT READY TO PRINT SEPTEMBER APPROVAL · 4. 1. Programme 1: Administration ... COBIT Control...

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