Transparency Agenda

Transparency Agenda

Procurement and Contracting

Michael Hill / Liz StavreskiEfficiency & Reform Group

UNCLASSIFIED

Agenda

• Background• Contracts Finder• The process

• Organisation & Registration• Demonstration• Publish a Notice• Upload documents• Withdrawal• Questions

• Annexes - screenshots2

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Contracts Finder

A single system which will provide the following key capabilities

•Transparency and visibility of central government procurement activities (tenders & contracts) to the public (From January 2011)

•The facility for buyers in central government departments and their arms length bodies to publish tender documents and contracts (From January 2011)

•The facility for prospective suppliers to search for opportunities to business with the public sector (from March 2011)

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Contracts Finder - process

By the end of the project:

Contracts Finder

1. Live Opportunities2. Tender documents3. Awards4. Contract documents

Government buyers

· E-procurement systems· OJEU feed

SMEs (Suppliers)

Live opportunities

· Opportunities· transparency notices

find opportunities via search or email alerts

outbound data feedsdata.gov

General public

view transparency notices

Upload data/documents

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Roles

• Business Owner (BO) – responsible and accountable for organisation’s interaction with Contracts Finder. A Senior decision maker.

• Lead Implementation & Governance Manager (IGM) – reports to the BO and establishes / oversees the buyer hierarchy; “team leader” for all IGMs; establishes their local buyer roles; liaises with Contracts Finder support agent

• IGM - looks after local functional hierarchy; establishes local buyers; liaises with buyers and lead IGM; handles first line enquiries; knows local procurement org’n

• Buyer – posts notices and documentation as established by IGM

• Contracts Finder support agent – liaises with lead IGM and responds to request for support re Contracts Finder operations

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Managing the organisation – flat structure

BOLeadIGM

Contracts FinderSupport agent

Buyer Buyer Buyer

On-line help

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Managing the organisation – more complex structure

On-line help

ALB

IGM IGM IGM

NDPBDept functional unit

Support Agent

Central dept.

Business Owner

Lead IGM

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Registration

• (Lead) IGM sets up Buyers for their Group• Buyer receives e-mail• One-off registration with Government Gateway• Apply to be a Buyer• Business Link needs to vet application• E-mail issued inviting Buyer to join (includes Ts&Cs,

instructions)• Buyer agrees to Ts&Cs

Ready for Business!

Contracts Finder – Buyer Journey – starting out

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Demonstration

Contracts Finder Test environment

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Transparency related informationERG Guidance (ICT contracts, Tender documents, publication & reporting templates)

http://www.ogc.gov.uk/policy_and_standards_framework_transparency.asp

General enquiries regarding the guidance

[email protected]

Single website for publication of tender documents (“frozen”)

www.businesslink.gov.uk/transparency/procurement

Contracts Finder (available now):

www.businesslink.gov.uk/contractsfinder

Data sets published under Making Public Data Public

www.data.gov.uk

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Thank you for listening!

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Contracts Finder – Annexes

Screen shots covering:1. IGM buyer invitation2. Buyer registration3. Buyer log in4. Buyer profile5. Publish a notice & upload document6. Withdraw a notice

Transparency Launch

Opportunities Launch

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(Lead) IGM creates Buyer Invitation

In My Profile select• Buyer Group • Buyer Profile

> Manage Buyers• Invite Buyer• Input

– Buyer Name

– Buyer Email

Buyer receives email

Contracts Finder – Buyer Journey - invitation

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Buyer receives email and links to Contracts finder

Contracts Finder – Buyer Journey -registration

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Obtain Government Gateway ID

Contracts Finder – Buyer Journey - registration

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Log in and request Buyer registration


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Enter security word


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Buyer >

My Profile

Four events:

1. Log in

2. Publish a Notice

3. Upload documents

4. Withdrawal

Contracts Finder – Buyer Journey – using CF

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Contracts Finder – Buyer Journey – log in

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Contracts Finder – Buyer Journey - profile

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Contracts Finder – Buyer Journey – publish a notice

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Contracts Finder – Buyer Journey – Withdraw a notice

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Contracts Finder – Buyer Journey – Withdraw a notice

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Transparency Launch

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December 2010 January 2011

Target Audience

Central Government Buyers General Public

Purpose • Real-time publishing of new tender and contract notices above £10k

• Migration of ~800 interim solution tender documents

• Public access to tenders and contracts

• Data for reuse via download from Contracts Finder or data.gov.uk

Key Metrics • 80 central government organisations registered as buyers

• New contract and tender notices created ~20 per day

• 1000+ tender and contract documents available (migrated and newly created)

• Promoted to ~1.5 million/month businesslink.gov.uk visits

Activities to support take up

• IGM / buyer events• Email communications to users

• Government publicity with businesslink.gov.uk support

• Link from No.10 website

• Link from Direct.gov and data.gov

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Opportunity Launch

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April 2011

Target Audience

Public Sector Buyers Suppliers (SMEs)

Purpose • Publishing of public sector opportunities above £10k

• Addition of data feeds from existing eProcurement portals and TED/OJEU

• Access to Transparency Notices for tenders and contracts

Key Metrics • 160 central government organisations on system

• 100+ wider public sector buyer organisations

• 4 automated feeds from e-tendering systems in place (more planned)

• 75,000+ suppliers registered for email notices

• 300 - 400 below OJEU opportunities per month

• All UK OJEU opportunities

Planned Activities to support take up

• Continued engagement with public sector buyer organisations

• Continued engagement with eProcurement data feed providers

• Emails to 400,000 existing businesslink.gov.uk registered users

• Emails to 200,000 Supply2Gov registered suppliers

Transparency Agenda

Documents

Transcript of Transparency Agenda